escrow secretary

Orange Coast Title Company

<p><b>Company Overview</b><br/>Orange Coast Title Company, Family of Companies, specializes in providing comprehensive title insurance and closing/escrow services for a wide range of real estate transactions. With a strong reputation for excellence and a commitment to growth, we serve a diverse clientele through our extensive network of offices nationwide.</p><p><b>Overview</b><br/>We are seeking a motivated and detail-oriented Escrow Officer to join our dynamic team. In this vital role, you will manage escrow transactions from start to finish, ensuring smooth and accurate closings while adhering to all regulatory standards. Your expertise will help facilitate seamless real estate deals, supporting clients through every step of the process with professionalism and precision.</p><p><b>Duties</b></p><ul><li>Coordinate and oversee escrow transactions, ensuring all documentation is complete and accurate</li><li>Communicate effectively with buyers, sellers, real estate agents, lenders, and attorneys to facilitate smooth closings</li><li>Review loan documents, contracts, and title reports to verify compliance with guidelines and other regulatory standards</li><li>Conduct credit analysis and underwriting procedures to assess borrower eligibility and risk factors</li><li>Prepare and review escrow instructions, settlement statements, and closing disclosures with attention to detail</li><li>Manage escrow accounts, disburse funds accurately using 10-key typing skills and basic math proficiency</li></ul><p><b>Experience</b></p><ul><li>2+ years of proven experience as an Escrow Officer role within the Title Insurance, Real Estate industry in California</li><li>Manages the third-party closing process for mortgage refinancing, ensuring compliance with state regulations and lender requirements</li><li>Ability to manage multiple files efficiently</li><li>Working with Title Officers to clear existing liens and ensure a clean title for the new loan</li><li>Experience handling contracts, banking transactions, and escrow disbursements</li><li>Excellent communication skills with a focus on customer service excellence</li></ul><p>Join our team to become an integral part of facilitating successful real estate transactions! We value energetic professionals who thrive in fast-paced environments and are eager to grow their careers in the exciting world of escrow services.</p><p>Note: This job description is intended to provide a general overview of the position. Duties, responsibilities, and qualifications may be subject to change based on the needs of the company.</p><p>Job Type: Full-time</p><p>Pay: $60,000.00 - $70,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Escrow Officer: 2 years (Preferred)</li></ul><p>Work Location: In person</p>

Escrow Officer

Meritage Homes

<div>Responsibilities:
<div><b>
This is not a remote position and will be reporting 100% onsite at the following address:</b></div><div><b>
8951 Cypress Waters Blvd. Suite 140 Coppell, TX 75019</b></div><div></div><div><br>
Meritage Homes in conjunction with Carefree Title Agency, Inc. is hiring a full-time <b>Escrow Officer in DFW!</b></div><div></div><div><br>
The Escrow Officer is responsible for establishing new escrow accounts and processing escrow documents in accordance with established policies and procedures.</div><ul><li>
Complete real estate escrow transactions by determining requirements, assembling, preparing, reviewing, processing, and distributing closing documents, and disbursing funds.</li><li>
Determine escrow requirements by studying and clarifying buyer, seller, and lender instructions.</li><li>
Obtain clear title by ordering title reports, resolving title defects, and coordinating satisfaction/release of existing liens and encumbrances against property or sellers.</li><li>
Establish escrow accounts, handle escrow funds, and maintain records.</li><li>
Prepare transaction documents by completing forms and statements and collecting and reviewing documents.</li><li>
Complete calculations for prorating taxes and interest.</li><li>
Complete closing transaction documents by assembling documents, reviewing documents with parties, explaining provisions and procedures, answering questions, checking documents for completeness and accuracy, and obtaining signatures.</li><li>
Complete closing by recording and filing documents and preparing and distributing final closing statements and title policies.</li><li>
Prepare HUD/CD statements in accordance with lender instructions and applicable law.</li><li>
Close escrow account by balancing and disbursing funds.</li><li>
Comply with regulatory requirements by adhering, and enforcing adherence, to applicable regulatory requirements.</li><li>
Update job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations.</li><li>
Enhance organization&rsquo;s efficiency, reputation, and environment by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to company&rsquo;s production, profitability, image, and environment.</li></ul><div>
#LI-AJ3</div>
Qualifications:
<ul><li>High School diploma or equivalent;</li><li>
2-4 years related experience with 3+ years experience directly handling escrow transactions as an escrow officer and/or assistant;</li><li>
Intermediate to expert level of Microsoft Office suite</li><li>
Read and interpret documents, such as operating and maintenance instructions and policy and procedure manuals;</li><li>
Write routine reports and correspondence;</li><li>
Communicate effectively with customers and other employees of organization;</li><li>
Ability to calculate figures and amounts, such as discounts, interest, commissions, prorations, and percentages.</li></ul><p>
Escrow Officer Certification from the Escrow Association or completion of escrow officer training program by a title company or bank is a plus.</p>
Overview:
<div>
Are you looking for an incredible career opportunity? Then Meritage Homes is the place for you! From the homes we build to the careers we offer, we are focused on delivering a Life.Built.Better.&reg;. Meritage is committed to building energy-efficient and affordable entry-level and first move-up homes across the US. We are looking for candidates who are excited about furthering their careers, as well as bringing their authentic self every day to be part of an inclusive organization. Meritage was certified a Great Place To Work for a second year in a row, and is currently ranked on Fortune&rsquo;s Best Workplaces listings in the categories of Construction, Women and Parents. Meritage has delivered over 200,000 homes in its 40-year history, and has a reputation for its distinctive style, quality construction, and award-winning customer experience. Meritage is looking for professionals who are self-starters and want to help our organization grow by providing new and innovative ideas.</div><div></div><div><br>
When joining Meritage Homes, you and your career can benefit in several ways, including:</div><ul><li>
A work environment that encourages creativity and innovative ideas from every level</li><li>
An organization that lives by its core values everyday</li><li>
Team atmosphere where every individual is considered a vital asset</li><li>
State of the art technology to provide an optimal working environment</li><li>
A competitive pay structure</li><li>
Strong benefits</li><li>
Flexibility in work-life integration</li><li>
Team-oriented environment where all individuals play an integral role in the company</li><li>
Opportunity to further your career in a growing national organization</li><li>
Maintain a competitive drive to be the best</li></ul></div>

Parkway Title

<div><div><b>What You&rsquo;ll Do:</b></div><div>
The Escrow Officer is responsible for handling all duties related to the closing process while keeping all parties informed.</div><div>
</div><div><b>
This position will be located onsite in our Parkway Title office in Maitland, FL or Jacksonville, FL.</b></div><div>
</div><div><b>
Your Key Responsibilities Include:</b></div><ul><li>
Must have knowledge of all escrow processes and able to maintain escrow process from beginning to end.</li><li>
Knowledge of and responsible for preparing Closing Disclosures, and/or ATLA Settlement Statements per client requirements and CFPB/TRID and RESPA guidelines.</li><li>
Thoroughly review documents such as survey&rsquo;s, sale purchase contracts, preliminary title reports and lenders instructions/loan documents, legal descriptions etc.</li><li>
Be able to open pipeline files in timely fashion and order all required file documents. Ex: HOA Cert, Tax Cert, Survey etc.</li><li>
Collaborate with title department in the clearing of any title defects by ordering appropriate partial or full release of lien as needed.</li><li>
Ability to effectively manage a large pipeline while maintaining time frame requirements along with continuous communication and updating with builder coordinator, buyers, lenders, and realtors.</li><li>
Prepare title/escrow company documents for closings and assuring accuracy.</li><li>
Must be fluent with standard terminology commonly used in the title industry.</li><li>
Knowledge of collecting all Taxes and HOA&rsquo;s and any delinquencies and/or principle and interest associated with the purchase property.</li><li>
Complete closing and funding process by obtaining funding number, copying closing package for buyers/realtors, disbursement of funds to all parties via wire or check, preparing and FedEx lender packages.</li><li>
Filing recordable documents via e-recording, sending file for title policy preparation.</li><li>
Perform other duties as needed or assigned.</li></ul><div>
</div><div><b>
What You Have:</b></div><ul><li>
Prior experience working on a builder account and handling all escrow/closings.</li><li>
Knowledge of Title industry software, SoftPro a plus.</li><li>
Excellent phone and customer service skills required.</li><li>
Exceptional verbal and written skills.</li><li>
Must possess multitasking skills.</li><li>
Extremely organized and detailed oriented.</li><li>
Proven ability to develop and maintain strong, positive working relationships with internal peers and external business partners.</li></ul><div>
</div><div><b>
Your Education and Experience:</b></div><ul><li>
High school diploma or equivalent required.</li><li>
3+ years of experience as an Escrow Officer preferably in a builder environment.</li><li>
Prior experience working in a fast-paced environment with heavy volume.</li><li>
Active Notary Public.</li><li>
Title or Escrow License, preferred.</li></ul><div><b>
About Parkway Title:</b></div><div>
As an affiliate of Century Communities&mdash;one of the nation's largest homebuilders and industry leader in online sales&mdash;we strive to make the dream of homeownership possible. We&rsquo;re also proud to be part of the company&rsquo;s mission to create thriving, enduring neighborhoods with lasting livability, focusing on building sustainable, affordably priced homes for our customers while reducing our carbon footprint. For team members, our goal is to provide the resources, opportunities, and benefits to build successful and rewarding careers.</div></div><div></div>

Fidelity National Financial

<div>Overview:
<div>
The Escrow Assistant provides essential support to escrow officers by managing administrative tasks, preparing documents, and ensuring smooth and accurate processing of real estate transactions. This role requires strong attention to detail, organizational skills, and a commitment to delivering exceptional client service.</div>
Duties:
<div>
Responsibilities include, but are not limited to the following:<br>
<ul><li>Open and maintain escrow files in compliance with company standards.</li><li>Prepare and review closing documents for accuracy.</li><li>Communicate with clients, real estate agents, lenders, and other parties to gather required information.</li><li>Track transaction timelines and ensuring deadlines are met.</li><li>Assist with balancing files and preparing disbursement instructions.</li><li>Handle confidential information with discretion.</li><li>Provide administrative support to escrow officers and closing teams.</li><li>Greet clients, real estate agents, lenders, and visitors with a professional, warm, and welcoming demeanor.</li><li>Answer and route incoming calls promptly; provide basic file updates when appropriate.</li><li>Manage the lobby and signing rooms to ensure they are clean, organized, and ready for appointments.</li><li>Coordinate signing room schedules and assist with preparing rooms for closings.</li><li>Assist clients dropping off earnest money, contracts, or closing documents&mdash;ensuring items are logged, scanned, and routed properly.</li><li>Maintain office supplies, kitchen supplies, and general front-office organization.</li></ul></div>
Education:
<ul><li>Technical Skills: Proficiency in escrow and title software systems; Knowledge of real estate transaction processes.</li><li>Soft Skills: Strong organizational and multitasking abilities; Excellent communication and customer service skills.</li><li>Education &amp; Experience: High school diploma or equivalent required; Previous experience in escrow, title, or real estate preferred.</li><li>Notary Public (State of Colorado).</li><li>Title Insurance Producer License (or willingness to obtain within 90 days).</li></ul>
Experience:
<div>
These are fully on sight positions (not remote/hybrid) with standard working hours of Monday through Friday, 8:00 AM &ndash; 5:00 PM.</div><ul><li>Quality: Accuracy in documentation, compliance with regulations.</li><li>Productivity: Timely file processing and support for multiple transactions.</li><li>Behavior: Professional communication, problem-solving, and teamwork.</li><li>Exceptional customer service skills, detail oriented, excellent communication, and organizational skills.</li><li>Understands escrow/closing standards, title commitments and requirements, real estate regulations and guidelines, proration, per diems, lender documents, real estate documents, document preparation, etc.</li><li>Team player, self-starter, committed, dedicated, respectful and hard working.</li><li>Candidate must possess the ability to work independently.</li><li>Candidate must be comfortable meeting with clients and prospects in varied settings.</li></ul>
Additional Information:
<div>
This position has the potential to earn compensation in the range of $19.00 - $22.00 based on location and job-related factors such as skillset and experience. Actual rate may vary within the range provided, depending on a number of factors, including skillset, experience and location. The base compensation is one component of the total rewards package offered to our employees, including optional health and welfare insurance (medical/dental/vision/life/disability); paid holidays, vacation, and sick time off; and matching 401(k) plan and matching employee stock purchase plan.</div></div>

Escrow Assistant

COTTONWOOD TITLE

<div><h3 class="jobSectionHeader"><b>About Cottonwood Title</b></h3><p>
Established in 2000, Cottonwood Title Insurance Agency is Utah's largest independent title insurance company. With approximately 125 employees across eight offices - including Murray (headquarters), Midvale, Lehi, Orem, St. George, Layton, Salt Lake, and Salt Lake City - we serve a diverse client base of realtors, builders, lenders, commercial developers, and investors. We've built our reputation on deep expertise, consistent accuracy, and a best-in-class customer experience. Our team is collaborative, professional, and committed to making every real estate transaction as seamless as possible.</p><h3 class="jobSectionHeader"><b>
The Opportunity</b></h3><p>
We're looking for a detail-oriented Escrow Assistant to join our Salt Lake City team at our Parley's Way office. This is a great role for someone with 1&ndash;3 years of experience in the title or escrow industry who's ready to sharpen their skills alongside experienced escrow officers and grow within a stable, well-established company. You'll be a key contributor to real estate transactions from opening to closing - keeping things accurate, on time, and running smoothly.</p><h3 class="jobSectionHeader"><b>
What You'll Do</b></h3><ul><li>
Support escrow officers in preparing, managing, and closing real estate transactions from start to finish</li><li>
Prepare and review closing documents, settlement statements (HUD/ALTA), and related correspondence</li><li>
Balance transactions with lenders and other title companies to ensure accuracy prior to closing</li><li>
Clear title by reviewing title commitments and coordinating the resolution of title issues</li><li>
Disburse and receive funds accurately, verifying all figures and documentation before release</li><li>
Communicate professionally with buyers, sellers, realtors, lenders, and other transaction parties via phone and email</li><li>
Maintain organized, up-to-date transaction files in SoftPro throughout the closing process</li><li>
Assist with post-closing tasks, including document recording and file reconciliation</li></ul><h3 class="jobSectionHeader"><b>
What We're Looking For</b></h3><ul><li>
1&ndash;3 years of experience in title, escrow, or a closely related real estate field</li><li>
Hands-on experience with SoftPro (strongly preferred)</li><li>
Working knowledge of escrow processes, including settlement statement preparation and funds disbursement</li><li>
Strong attention to detail with the ability to catch and correct discrepancies before they become problems</li><li>
Clear, professional communication skills - both written and verbal - for client and partner interactions</li><li>
Ability to manage multiple open files simultaneously in a fast-paced, deadline-driven environment</li><li>
A team-oriented mindset and willingness to support colleagues across the office</li><li>
Utah title insurance license or willingness to obtain one (we'll support you through the process)</li></ul><h3 class="jobSectionHeader"><b>
Benefits &amp; Perks</b></h3><ul><li>
Medical, dental, and vision insurance</li><li>
401(k) retirement plan</li><li>
Life insurance</li><li>
Health Savings Account (HSA) and Flexible Spending Account (FSA)</li><li>
Paid time off</li><li>
Production bonuses tied to team performance</li><li>
Opportunities for growth within Utah's largest independent title company</li></ul><h3 class="jobSectionHeader"><b>
Why Join Cottonwood Title?</b></h3><p>
Our people stay with us. The average tenure on our escrow teams reflects a culture where employees feel supported, valued, and set up to succeed. We invest in training, provide strong systems and processes, and give you the tools to do your job well. You'll work with experienced professionals who take pride in what they do - and who want the people around them to thrive.</p><h3 class="jobSectionHeader"><b>
How to Apply</b></h3><p>
Ready to take the next step in your title career? Apply today and include your resume along with a brief note about your escrow or title experience. We review applications on a rolling basis and look forward to connecting with you.</p></div>

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