estate planning assistant

McGuire Wood & Bissette Law Firm

Job description:Join Our Team at McGuire Wood &amp; Bissette!Are you a detail-oriented professional with strong organizational skills and an interest in supporting a busy legal practice? Do you want to contribute to meaningful work in a supportive and vibrant community? McGuire Wood &amp; Bissette, P.A., a medium-sized firm located in the beautiful city of Asheville, NC, is seeking a talented Legal Assistant to join our Corporate practice group.About the Position:McGuire Wood &amp; Bissette, P.A. has an immediate opening for a Corporate Legal Assistant to provide administrative and client-support services to attorneys in its Corporate Practice Group that practice both corporate and estate planning law. This position will support attorneys, paralegals, and other professional staff in managing case files, maintaining client lists and deadlines, scheduling, calendaring, and electronic filing.Ideal candidates will have prior legal experience in corporate or estate planning law, but all interested applicants are encouraged to apply. A good attitude, excellent written and verbal communication skills, a dedication to client service, proofreading skills, and Microsoft Office proficiency are required. Competitive compensation DOE with occasional overtime, and excellent benefits package.About Us:At MWB, we are committed to serving our clients, our community, and each other. Our firm prides itself on providing exceptional legal services while fostering a collaborative and inclusive work environment. We believe in the power of community and strive to make a positive difference both inside and outside the office.Duties<ul><li>Providing administrative and legal support to attorneys, paralegals, and professional staff.</li><li>Assembling, organizing, and maintaining client files and records.</li><li>Managing client lists, deadlines, scheduling, and calendaring.</li><li>Handling electronic filing with precision and timeliness.</li><li>Serving as a professional and positive point of contact for clients.</li></ul>Qualifications and Experience:<ul><li>High school diploma or GED is required, associate&rsquo;s degree or higher preferred.</li><li>Minimum of 2 years of recent legal assistant experience, preferably in corporate or estate planning law.</li><li>Strong organizational skills, attention to detail, and ability to work under pressure.</li><li>Excellent written and verbal communication skills.</li><li>North Carolina Notary Public.</li><li>Strong organizational skills and attention to detail.</li><li>Proficiency with Microsoft Office Suite.</li><li>Excellent written and verbal communication skills.</li><li>Ability to manage multiple tasks, prioritize effectively, and meet deadlines.</li><li>Prior experience as a legal assistant, paralegal, or in a professional office setting preferred.</li><li>Experience with cloud-based document management systems preferred.</li><li>Commitment to providing excellent client service and working collaboratively in a team environment.</li></ul>Experience:<ul><li>Legal Assistant: 2 years (Preferred) in Corporate or Estate Planning</li></ul>Job Type:<ul><li>Full-time</li></ul>Expected hours:<ul><li>40 per week</li></ul>Work Location:<ul><li>In person</li></ul>Schedule:<ul><li>8-hour shift</li><li>Day shift</li><li>Monday to Friday</li></ul>Pay:&middot; $21.50 - $26.00 per hourTravel requirement:<ul><li>No travel</li></ul>Ability to commute/relocate:<ul><li>Asheville, NC 28801: Reliably commute or plan to relocate before starting work (Required)</li></ul>Benefits:<ul><li>401(k)</li><li>AD&amp;D Insurance</li><li>Dental Insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Free parking</li><li>Health insurance</li><li>Vision insurance</li><li>Health savings account</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Parental Leave</li></ul>Pay: $21.50 - $26.00 per hourBenefits:<ul><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Health savings account</li><li>Vision insurance</li></ul>Work Location: In person

Legal Assistant-Corporate Practice Group

Dykema Gossett, pllc

Job Summary We are seeking a proactive and detail-oriented Administrative Support Assistant specializing in Estate Planning and Taxation to join our dynamic team. In this vital role, you will provide comprehensive administrative support to estate planning professionals and tax specialists, ensuring smooth daily operations. Your energetic approach and organizational skills will help streamline processes, manage client communications, and maintain accurate records. This position offers an exciting opportunity to contribute to a professional environment dedicated to precision, efficiency, and exceptional client service.Duties<ul><li>Manage front desk responsibilities including greeting visitors, answering multi-line phone systems, and providing excellent phone etiquette.</li><li>Handle calendar management and schedule appointments for estate planning attorneys and tax specialists with efficiency and professionalism.</li><li>Perform data entry and maintain meticulous filing systems for client records, legal documents, and financial information using Microsoft Office, Google Workspace, and QuickBooks.</li><li>Assist with bookkeeping tasks such as invoicing, expense tracking, and reconciling accounts to support office management activities.</li><li>Provide customer support by responding promptly to client inquiries via phone or email, ensuring a positive experience.</li><li>Support office management through clerical duties like proofreading documents, organizing files, and managing office supplies.</li><li>Coordinate with team members on administrative projects while maintaining high levels of organization and time management.</li></ul>Requirements<ul><li>Proven office experience with strong clerical skills and familiarity with office management procedures.</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace applications, and QuickBooks accounting software.</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.</li><li>Strong typing skills along with attention to detail for proofreading documents accurately.</li><li>Bilingual abilities are a plus to effectively communicate with diverse clients.</li><li>Experience handling multi-line phone systems and demonstrating excellent phone etiquette.</li><li>Knowledge of estate planning or taxation processes is desirable but not mandatory; training will be provided for the right candidate.</li><li>Personal assistant experience or calendar management skills are highly valued. Join us in a role that combines energetic support with detailed precision! We&rsquo;re committed to fostering a professional environment where your organizational talents help clients secure their future while advancing your career in estate planning and taxation support services.</li></ul>Benefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Support Assistant-Estate Planning& Taxation

Rehberg Law Group

Assistant Drafter for the Drafting Department (Legal Documents)Rehberg Law Group is a boutique estate planning law firm in SeaTac. We currently have an opening for a full-time motivated and culturally-aligned Assistant Drafter to join the Drafting Department.Rehberg Law Group is a small law firm that has been serving clients since 1968 in the areas of estate planning and estate administration. We offer a friendly, family-focused environment for employees who enjoy working in a team atmosphere, where excellent client service and top-notch work products are the standard.This position is responsible for providing the requisite administrative and drafting support needs of the Team, which includes the following:&middot; Creating, editing, revising, and proofreading of documents;&middot; Mailing or e-mailing drafts to clients;&middot; Process incoming and outgoing client communications (e-mail, mail, and phone calls);&middot; Assist with client document copy requests;&middot; Prepare a variety of template letters for new and existing clients; and&middot; Updating Department tracking spreadsheet and other administrative tasks, as needed.Qualified candidates should have:&middot; An Associate's Degree or equivalent work experience, preferably in the legal field.&middot; Excellent organizational and time management skills, including the ability to multi-task and prioritize workload.&middot; Advanced skills in Windows Office Suite, including Word, Excel, and Outlook.&middot; Experience with Hot Docs creation system and WealthCounsel is a plus.&middot; Exceptional attention to detail with strong proofreading skills.&middot; Strong communication skills (verbal and written).Benefits:&middot; We offer a generous health benefit package including medical, dental, and vision.&middot; Long and short-term disability.&middot; Generous paid vacation, holidays, and sick leave.&middot; 401(k) plan with employer matching.&middot; On-site gym membership.&middot; Free parking.The right person will be outgoing and able to thrive in a fast-paced environment. This position requires attention to detail, organizational skills, adaptability, as well as strong customer service and communication skills.Compensation for this position ranges from $45,000 to $60,000, depending on applicants' qualifications.Pay: $45,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Assistant Drafter (Legal Documents)

Katie Krispin Law

Legal Assistant &mdash; Hybrid Position (St. Louis Area)Location: Hybrid &mdash; remote day-to-day workflow, but must be located in the St. Louis area (or within reasonable driving distance) and available to attend in-person estate plan signings and occasional onsite tasks as needed.Reports to: Attorney/OwnerAbout the FirmWe&rsquo;re a modern, client-focused estate planning and probate law firm. Our work centers on helping individuals and families protect what matters most through thoughtful, comprehensive planning. We pride ourselves on being approachable, professional, and genuinely caring toward our clients.We&rsquo;re growing, and we&rsquo;re looking for someone who wants to grow with us.About the RoleThis is a hybrid position. While most work is done remotely, you must be local and available for signings and any in-person tasks that arise.This role is ideal for someone who loves being the organized, reliable backbone of an office. You&rsquo;ll handle communication, scheduling, and follow-ups, ensuring clients always feel supported and taken care of.You will not provide legal advice &mdash; but you will be the warm, organized voice that shapes a client&rsquo;s entire experience with the firm.Key Responsibilities<ul><li>Email Management: Monitor the firm&rsquo;s main inbox, organize messages, respond or forward as appropriate, and flag priority items.</li><li>Phone Coverage: Answer and return calls during business hours; take detailed messages; create a reassuring and professional first impression.</li><li>Technology Use: Use the firm&rsquo;s legal software and systems. Must be comfortable navigating apps, portals, and communication tools.</li><li>Scheduling: Coordinate consultations, client meetings, and calendar updates.</li><li>Client Follow-Up: Send or coordinate follow-ups to leads and existing clients.</li><li>Engagement Letters &amp; Invoicing: Prepare and send engagement agreements and invoices using firm templates and software.</li><li>Organization: Maintain accurate communication logs and assist with light administrative tasks.</li><li>Trust &amp; Estate Planning Support: Attend and help prepare the materials for estate plan signings and assist with other occasional in-person needs.</li></ul>Ideal Candidate<ul><li>Warm, friendly, and professional communication style.</li><li>Dependable and responsive &mdash; the kind of person others trust to follow through.</li><li>Comfortable with technology and willing to learn new systems. (We use Google Workspace and legal practice software, including but not limited to, Clio.)</li><li>Strong written and verbal communication skills.</li><li>Reliable, proactive, and able to manage deadlines independently.</li><li>Excellent attention to detail &mdash; you catch things before they become problems.</li><li>Able to work independently and exercise good judgment.</li><li>Experience in a law firm, administrative role, or customer service is preferred.</li></ul>Position Details<ul><li>Schedule: On-call/available during business hours (9am&ndash;5pm CST). Must be able to answer or return calls and emails promptly throughout the day.</li><li>Compensation: Hourly rate starting at $20/hour. Additional stipend for laptop and cell phone usage.</li><li>Employment Type: Full-time.</li><li>Growth: Opportunity for expanded responsibilities and long-term development as the firm grows.</li></ul>How to ApplyTo apply, please send your resume and a brief note (2&ndash;3 sentences) explaining what draws you to this role and why you think you&rsquo;d be a great fit to katie@katiekrispinlaw.com.Base Pay: From $20.00 per hourWork Location: Hybrid remote in Fenton, MO 63026

Legal Assistant

The Law Offices of Jenny Ling, PLLC

Do you enjoy meeting and helping families? If so, you might be THE ONE we are looking for. Our rapidly growing law office is looking for a sharp Estate Planning Paralegal to join our firm! You WILL learn an incredible amount, and have mentorship and opportunity for growth. If this sounds exciting to you, you might be THE ONE.Responsibilities:<ul><li>Assist with drafting estate planning documents and deeds</li><li>Scheduling appointments for attorneys</li><li>Assist with preparing and filing documents with state courts</li><li>Administrative tasks including but not limited to filing, organizing, answering phone calls, printing, scanning documents,</li><li>Communicating with clients and attorneys</li><li>Proof-reading documents</li><li>Maintaining client files for active cases and ensure files can be quickly and easily located</li></ul>Qualifications:<ul><li>At least one year to two years of law firm experience</li><li>Highly motivated fast learner who is able to work without constant supervision</li><li>Ability to prioritize work to balance multiple projects and deadlines</li><li>Experience in estate planning highly preferred</li><li>Excellent writing and proofreading skills, with superb attention to detail</li><li>Excellent verbal and listening skills</li><li>Basic knowledge of Microsoft Word, Excel, Power Point and Adobe required</li><li>Experience with CLIO preferred</li></ul>What We Offer:<ul><li>Competitive compensation. After a trial period of three months, we will re-negotiate your compensation whereby you may earn a bonus based on your performance and results.</li><li>Full time</li><li>You will be in a friendly, accessible office in south Seattle/Tukwila, with free parking</li><li>Bonuses</li><li>No Billable Hour Requirement</li></ul>FOR CONSIDERATION, you must submit the following: a resume, three references, and a cover letter in PDF format. The cover letter should clearly convey WHY we should hire you and what you bring to the table. Tell us what you are looking for in a job and why you think you would be a good fit. Email info@jennylinglaw.com with subject heading &quot;THE ONE&quot; to apply.Direct applications only to the email provided above. No placement firms.Job Type: Full-timePay: $22.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Paralegal - Estate Planning and Probate

Spadafore | Prather | Janes

Job Overview:We are seeking a detail-oriented Office Assistant to join our team. The ideal candidate will provide administrative support to lawyers and enhance office effectiveness.Responsibilities:<ul><li>Daily client interaction - in person and over the phone</li><li>Schedule appointments, meetings and maintain attorney calendars</li><li>Transcribe legal documents and correspondence accurately</li></ul>Required Experience:<ul><li>Real Estate and/or Estate Planning experience a plus</li><li>No experience required - will train</li></ul>Preferred Experience:<ul><li>Strong administrative skills with attention to detail</li><li>Microsoft Office efficiency</li><li>Great customer service skills with the ability to empathize with clients</li></ul>Joining our team as an Office Assistant offers the opportunity to work in a dynamic legal environment where you can expand your skills and contribute to the success of our firm.Job Type: Part-timePay: From $35,000.00 per yearBenefits:<ul><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: In person

Office Assistant

Ocus Design and Build

Job Title: Executive Assistant to Director (Construction / Real Estate)We are seeking a highly capable and proactive Executive Assistant to provide direct support to the Director in a dynamic design, build, and construction environment.Key Responsibilities:<ul><li>Manage the Director&rsquo;s calendar, meetings, and strategic priorities</li><li>Coordinate with clients, consultants, subcontractors, and internal teams on behalf of the Director</li><li>Prepare high-level reports, presentations, and official correspondence</li><li>Track project updates, key decisions, and ensure timely follow-ups</li><li>Assist in business operations, planning, and executive-level coordination</li><li>Maintain strict confidentiality of sensitive business information</li><li>Organize meetings, record minutes, and monitor action points</li></ul>Requirements:<ul><li>Minimum 4 years of UAE experience in construction, real estate, or fit-out industry</li><li>Prior experience supporting senior management or Director-level executives</li><li>Strong communication, coordination, and organizational skills</li><li>Ability to multitask, prioritize, and work in a fast-paced environment</li><li>Proficient in MS Office and professional documentation</li><li>High level of professionalism, discretion, and attention to detail</li></ul>Preferred:<ul><li>Valid UAE driving license</li><li>Experience in design &amp; build / Properties</li></ul>Location: DubaiInterested candidates may share their CV.Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Executive Assistant

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