event coordinator

Joyland (Pvt) Ltd

We are hiring an Event Coordinator to manage event planning, coordination, and on-site operations.Job Responsibilities:<ul><li>Plan, organize, and coordinate events from start to finish</li><li>Liaise with vendors, DJs, decorators, and technical teams</li><li>Manage event schedules, logistics, and on-site operations</li><li>Ensure smooth execution of events and handle any issues on-site</li><li>Coordinate with internal teams and clients</li></ul>Requirements:<ul><li>1 to 2 year experience in event coordination</li><li>Strong communication and organizational skills</li><li>Presentable and professional personality</li><li>Flexible availability (evenings &amp; weekends)</li></ul>How to Apply:Interested candidates may share their CV via WhatsApp: 0325-8641187Job Type: Full-timeWork Location: On the road

Event Coordinator

F&B FOR RESTAURANT MANAGEMENT

Job Title: Sales Event Coordinator (Immediate Joining)We are currently looking for a Sales Event Coordinator to join our team immediately.Requirements:<ul><li>Proven experience in sales and event coordination</li><li>Strong communication and interpersonal skills</li><li>Ability to manage events, clients, and sales targets</li><li>Well-organized and detail-oriented</li><li>Able to work under pressure and meet deadlines</li><li>Ready to join immediately</li><li>Preferably local hire (Qatar)</li></ul>Responsibilities:<ul><li>Coordinate and manage sales events from planning to execution</li><li>Communicate with clients and ensure smooth event operations</li><li>Achieve sales targets and generate new business leads</li><li>Prepare event reports and maintain client database</li><li>Work closely with operations and marketing teams</li></ul>If you meet the above qualifications and are available to join immediately, please send your CV to: Raze@fbhospitality.coJob Type: Full-timePay: QAR100.00 per week

Sales Event Coordinator

ACOUSTIEG

<div>
 Welcome to where every role drives real change. At ACOUSTIEG, we don't just offer jobs, we offer the chance to shape industries and transform communities. Join professionals who wake up knowing their work matters, solving challenges that impact millions. Founded in 2018, ACOUSTIEG is one of Saudi Arabia&rsquo;s leading companies in acoustic treatment and sound isolation. We deliver innovative solutions tailored to various sectors, from healthcare and education to residential and commercial projects. Ready to do work that matters? Explore our roles and join those making a real difference.
 
 
 Description
 
 شاغر وظيفي |
 
 We Are Hiring
 
 
 
 
 Company
 
 : VOZ Production
 
 
 
 Location
 
 : Dammam, Saudi Arabia
 
 
 المسمى الوظيفي:
 
 
 * منسق فعاليات
 
 
 * مخطط فعاليات
 
 
 * أخصائي فعاليات
 
 
 
 We Are Hiring!
 
 
 
 
 Company
 
 : VOZ Production
 
 
 
 Location
 
 : Dammam, Saudi Arabia
 
 
 
 Job Title:
 
 
 
 * Event Coordinator
 
 
 * Event Planner
 
 
 * Events Specialist
 
 
 
 Requirements
 
 
 
 المؤهلات المطلوبة:
 
 
 * خبرة لا تقل عن سنتين في تنظيم/تشغيل الفعاليات
 
 
 * مهارات قوية في التنظيم والمتابعة
 
 
 * تواصل ممتاز مع العملاء والموردين
 
 
 * قابلية للعمل الميداني أثناء الفعاليات
 
 
 * يفضّل توفر سيارة أو القدرة على التنقل داخل الشرقية
 
 
 * Minimum 2 years of experience in event planning / operations
 
 
 * Strong organization and follow-up skills
 
 
 * Excellent communication with clients and suppliers
 
 
 * Ability to work on-site during event days
 
 
 * Preferably has a car / able to move around the Eastern Region
 
 
 
 Roles And Responsibilities
 
 
 
 * تنظيم وإدارة الفعاليات من التخطيط إلى التنفيذ
 
 
 * التنسيق مع الموردين (قاعات، ضيافة، ديكور، طباعة، تصوير&hellip;)
 
 
 * تجهيز موقع الفعالية والإشراف على التشغيل أثناء الحدث
 
 
 * متابعة الجدول الزمني ومتطلبات التنفيذ
 
 
 * التأكد من جاهزية جميع عناصر الفعالية قبل وأثناء التنفيذ
 
 
 * Plan and manage events from planning to execution
 
 
 * Coordinate with suppliers (venue, catering, decor, printing, photography&hellip;)
 
 
 * Support on-site setup and event operations
 
 
 * Follow up on timelines and execution requirements
 
 
 * Ensure all event elements are ready before and during delivery
 
 
 
</div>

Event Planner-Events Specialist- Event Coordinator

INDEX Integrated Platform Company

Role PurposeSupport planning and delivery of virtual, hybrid, and interview-led programs across healthcare congresses and campaigns&mdash;webinars, live-streamed sessions, virtual symposia, remote KOL panels, patient/clinician interviews, and on-demand content libraries. Coordinate schedules, content workflows, speaker/host logistics, tech rehearsals, platform setup, compliance documentation, and post-event analytics to ensure flawless, compliant delivery.Key Responsibilities1) Project Coordination &amp; Scheduling<ul><li>Build and maintain detailed project plans (timelines, milestones, dependencies) for multiple concurrent virtual events and interview productions.</li><li>Coordinate speaker/KOL/host availability, briefing calls, tech checks, green-room schedules, and live day run-of-show.</li><li>Track deliverables (abstracts, slides, scripts, consent forms, disclosures) with clear RACI and deadlines.</li></ul>2) Virtual Event &amp; Platform Operations<ul><li>Configure event platforms (e.g., Teams Live Events, Zoom Webinar, ON24, Webex Events)&mdash;registration pages, roles (host/panelist/attendee), breakout plans, Q&amp;A/polls, security settings.</li><li>Run speaker tech rehearsals: audio/video checks, screen-share tests, lighting/framing guidance, backup dial-ins.</li><li>Coordinate AV and streaming partners for hybrid rooms (encoders, capture cards, switching, graphics slates, lower thirds).</li></ul>3) Interview-Model Production Workflow<ul><li>Manage pre-interview logistics: topic outline, question guides, scientific references, consent &amp; release forms, compliance routing.</li><li>Schedule and track recording sessions, organize files (naming conventions, versioning), and coordinate post-production (editing, captioning, graphics, chaptering).</li><li>Publish to on-demand hubs with metadata, thumbnails, and access controls; verify playback quality.</li></ul>4) Content &amp; Compliance Coordination<ul><li>Liaise with medical affairs/compliance for promotional vs. non-promotional separation, fair balance, product claims review, adverse event guidance, and data privacy.</li><li>Ensure speaker disclosures/COIs, patient consents, and GDPR/HIPAA-equivalent data handling where applicable.</li><li>Maintain audit-ready documentation: agendas, approvals, scripts, final assets, attendance logs, CME proofs (if relevant).</li></ul>5) Stakeholder Communication<ul><li>Serve as day-to-day coordinator with clients, speakers, agencies, and internal producers.</li><li>Issue weekly status reports, risk logs, and action trackers; own meeting notes with clear next steps.</li><li>Prepare run-of-show documents, cue sheets, and moderator briefers.</li></ul>6) Measurement &amp; Reporting<ul><li>Capture and reconcile event analytics: registrations, live attendance, watch time, Q&amp;A/polls, lead capture, feedback/NPS.</li><li>Produce post-event reports with highlights, audience insights, and recommendations for improvement.</li><li>Support ROI/ROO mapping vs. objectives (education outcomes, engagement, follow-up actions).</li></ul>Qualifications &amp; ExperienceMust-Have<ul><li>2&ndash;4+ years in event coordination or digital program coordination, ideally within healthcare, medical education, or life sciences agencies.</li><li>Hands-on experience with virtual event platforms (Teams, Zoom Webinar, ON24, or similar).</li><li>Proven ability to manage multi-stakeholder schedules, content workflows, and live-day operations.</li><li>Strong attention to detail, documentation rigor, and compliance-first mindset.</li></ul>Nice-to-Have<ul><li>Experience coordinating KOL/patient interviews and post-production workflows.</li><li>Familiarity with healthcare compliance/med‑legal review processes.</li><li>Exposure to CME/CPD programs and outcomes measurement.</li><li>Basic knowledge of video editing workflows (handoff to editors), captioning, and accessibility.</li><li>Multilingual (Arabic/English) is a plus.</li></ul>Education<ul><li>Bachelor&rsquo;s in Communications, Marketing, Event Management, Media Production, or related. Healthcare background a plus.</li></ul>Core Competencies<ul><li>Organization &amp; Time Management: Runs tight timelines and parallel workstreams.</li><li>Communication: Clear, concise updates; confident with clinicians and executives.</li><li>Technical Fluency: Comfortable with webinar tools, AV basics, and file management.</li><li>Problem Solving: Calm under pressure; proactive risk mitigation.</li><li>Quality &amp; Compliance: Documentation accuracy, version control, and approvals discipline.</li><li>Customer Focus: Service-oriented with a can-do approach</li></ul>Job Type: Full-timePay: AED5,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>Have you worked in exhibition or events or conferences?</li><li>What is your salary expectation in AED?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Project Coordination: 1 year (Preferred)</li></ul>

Project Coordinator

Trace Media

Trace Media / Telecom Review - DubaiTrace Media, a leading technology media and events platform based in Dubai, is looking for a driven and ambitious Event / Sales Coordinator to join our growing team.This is a dual-role position (50% Sales / 50% Event Management) with strong commission potential for high performers.Key Responsibilities:Sales &amp; Sponsorship (Primary Focus):<ul><li>Actively generate new leads and secure event sponsorships</li><li>Achieve and exceed sales targets</li><li>Develop and maintain strong relationships with sponsors and partners</li><li>Identify new market opportunities to maximize sponsorship revenue</li><li>Conduct sales calls, meetings, presentations, and follow-ups</li><li>Negotiate commercial terms and close deals</li></ul>Event Management:<ul><li>Plan and coordinate all aspects of events including logistics and operations</li><li>Liaise with sponsors, suppliers, and venues</li><li>Ensure sponsors receive full deliverables and satisfaction</li><li>Manage event execution and solve any unexpected issues</li><li>Travel when required for event implementation</li></ul>Requirements:<ul><li>Fluent in English (written and spoken)</li><li>1 &ndash; 2 years experience in events, ICT, telecom, media, or hotel banquet</li><li>Proven sales ability or strong interest in sales</li><li>Strong negotiation, communication, and closing skills</li><li>Able to work under pressure and meet targets</li><li>Bachelor&rsquo;s Degree (minimum)</li><li>Preferably from E U (advantage)</li><li>Currently based in the UAE</li></ul>Employment Details:<ul><li>Full-time</li><li>24-month renewable contract</li><li>Competitive basic salary + attractive commission structure</li><li>High earning potential for strong sales performers</li></ul>Job Types: Full-time, Contract Contract length: 24 monthsPay: AED7,000.00 - AED8,500.00 per monthApplication Question(s):<ul><li>Salary Expectation</li></ul>Work Location: In person

Events and Sales Coordinator (Preferably E U )

JOB HUB GLOBAL

Join Our Team &ndash; Transport Coordinators for AL SHAQAB 2025!We are seeking dedicated Event Coordinators to ensure seamless logistics and transportation for participants and guests. This is your chance to contribute to an elite competition that showcases Qatar&rsquo;s equestrian heritage and reinforces its place as a global sports destination in line with Qatar National Vision 2030.If you have experience in Event Coordination and a passion for delivering excellence, we invite you to be part of this extraordinary event.Event: Al Shaqab Event Location: Doha, QatarWe are urgently looking for Event Coordinators for a prestigious event in Qatar.Job Details:<ul><li>Position: Event Coordinator</li><li>Number of Vacancies: 10</li><li>Salary: QAR 11 per hour</li><li>Working Hours: 12 hours per day</li><li>Off Days: No off</li><li>Duration: 15 to 30 days</li><li>Joining: Immediate (4th February 2026)</li></ul>Candidate Requirements:<ul><li>Previous event / coordination experience is an advantage</li><li>Physically fit and ready for long working hours</li><li>Good communication and teamwork skills</li><li>Must be available for immediately</li></ul>What We Offer:<ul><li>Short-term paid event assignment</li><li>Opportunity to work at a high-profile international event</li><li>Competitive hourly pay</li></ul>Please note that applicants should answer the pre-screening questions to be considered for this positionTHOSE WHO CAN JOIN IMMEDIATELY SHOULD APPLY. REGRETTABLY ONLY SHORTLISTED CANDIDATES WILL BE CONTACTEDJob Type: Temporary Contract length: 30 daysPay: QAR11.00 per hourExpected hours: 84 per weekApplication Question(s):<ul><li>How many years of expereince do you have as a Project Event Coordinator ?</li><li>Do you have valid QID?</li><li>Are you available to start working immediately in this position?</li><li>Are you in agreement to the salary mentioned in job posting (11 / hour for 12 hrs in a day)?</li></ul>

Event Project Coordinators

Bros Mastermind Events Dubai

Job SummaryWe are seeking a highly organized and experienced Procurement Coordinator to manage the end-to-end procurement process for events and exhibitions. This role is responsible for vendor sourcing, purchasing, contract negotiation, cost control, inventory, and logistics coordination to ensure timely delivery of high-quality materials and services within budget.Key ResponsibilitiesVendor Sourcing &amp; Management<ul><li>Identify, evaluate, and onboard suppliers for event-related services (staging, AV, lighting, catering, branding, etc.)</li><li>Build and maintain strong relationships with reliable vendors</li><li>Conduct market research and negotiate competitive pricing and terms</li></ul>Purchasing &amp; Order Management<ul><li>Manage procurement of materials, equipment, and services for events</li><li>Prepare and process purchase orders with proper approvals</li><li>Coordinate with logistics teams to ensure timely delivery</li><li>Maintain accurate procurement, inventory, and contract records</li></ul>Cost Control &amp; Budgeting<ul><li>Develop procurement plans aligned with event budgets and timelines</li><li>Track procurement costs and ensure cost efficiency</li><li>Prepare procurement and cost-saving reports</li></ul>Contract Negotiation &amp; Compliance<ul><li>Negotiate contracts, terms, and conditions with suppliers</li><li>Ensure contracts comply with company policies and legal requirements</li><li>Monitor supplier performance and resolve issues</li></ul>Quality Control &amp; Risk Management<ul><li>Ensure goods and services meet quality standards</li><li>Address supplier delays, shortages, or quality concerns proactively</li></ul>Inventory &amp; Logistics Management<ul><li>Monitor stock levels of frequently used materials</li><li>Track exhibition assets and promotional items</li><li>Manage vehicles, drivers, scheduling, maintenance, and logistics operations</li></ul>Internal Coordination<ul><li>Work closely with event planning, design, and logistics teams</li><li>Communicate procurement timelines, risks, and supplier performance clearly</li></ul>Required QualificationsEducation<ul><li>Bachelor&rsquo;s degree in Supply Chain, Business Administration, Event Management, or related field</li></ul>Experience<ul><li>3+ years of procurement experience (events/exhibitions preferred)</li><li>Experience managing procurement for large-scale events</li><li>Vendor management, contract negotiation, and cost control experience</li><li>Minimum 2 years of hands-on ERP system experience</li></ul>Skills &amp; Knowledge<ul><li>Strong negotiation and organizational skills</li><li>Ability to manage multiple projects under tight deadlines</li><li>Proficiency in ERP systems (SAP, Oracle, or similar)</li><li>Knowledge of events &amp; exhibitions suppliers and materials</li></ul>Soft Skills<ul><li>Excellent communication skills</li><li>Strong problem-solving ability</li><li>Team-oriented and adaptable</li></ul>Key Performance Indicators (KPIs)<ul><li>On-time delivery of event materials and services</li><li>Budget adherence and cost optimization</li><li>Supplier performance and contract compliance</li><li>Risk reduction and issue resolution</li><li>Successful contract negotiations</li></ul>Apply now if you meet the above criteria and are ready to take ownership of exciting projects in the events and exhibitions industry.Job Type: Full-time

Procurement Coordinator(Events & Exhibitions Industry Only)

Search 1587+ Event coordinator jobs near you this February. New roles added regularly across leading industries. Apply today.