event coordinator

THE HOTEL AT AUBURN UNIVERSITY

<div><p><b>Position Summary</b></p><p>
The Hotel Sales &amp; Event Coordinator serves as the central support role for the Sales, Marketing, and Event Planning teams. This position is responsible for managing incoming leads, coordinating communication between departments and clients, and supporting the successful execution of group, catering, and event business. The Sales Coordinator ensures accurate data entry, timely reporting, and seamless administrative operations while delivering exceptional customer service.</p><p><b>
Key Responsibilities</b></p><p><b>
Sales &amp; Lead Management</b></p><ul><li>
Serve as the first point of contact for all incoming sales, marketing, and event planning inquiries.
</li><li>Answer and direct calls to appropriate Sales, Marketing or Event Managers using sound judgment and decision-making skills.
</li><li>Input and assign all leads in the sales booking system (Delphi) on behalf of the sales team.
</li><li>Accurately record and distribute messages to appropriate staff in a timely manner.
</li><li>Assist in identifying system or process defects and support resolution efforts.
</li></ul><p><b>Administrative &amp; Reporting Support</b></p><ul><li>
Create and manage reporting requests for the Sales, Marketing and Events teams.
</li><li>Enter and maintain data to produce contracts, correspondence, banquet event orders (BEOs), resumes, and other documentation.
</li><li>Organize, file, and retrieve documents to maintain accurate and accessible records.
</li><li>Distribute printed materials and electronic reports to appropriate departments promptly.
</li><li>Maintain complete knowledge of hotel policies, procedures, and systems.
</li></ul><p><b>Event &amp; Catering Coordination</b></p><ul><li>
Prepare event resumes, BEOs, and other communication tools for internal and client use.
</li><li>Act as a liaison between Event Managers and clients in their absence.
</li><li>Support internal departments in planning and executing in-house meetings and events.
</li><li>Assist departments in gathering and communicating group requirements and event details.
</li><li>Serve as on-site contact when a Sales, Catering or Conference Services Manager is unavailable.
</li><li>Conduct hotel tours for clients when requested and properly trained.
</li></ul><p><b>Guest &amp; Client Relations</b></p><ul><li>
Answer telephone calls within three rings using professional etiquette.
</li><li>Provide accurate information about hotel services, amenities, and facilities.
</li><li>Promote positive relationships with guests, clients, and internal stakeholders.
</li><li>Communicate key client and account information to relevant departments.
</li></ul><p><b>Office Operations</b></p><ul><li>
Ensure consistent office coverage in coordination with the Executive Administrative Assistant.
</li><li>Access and operate all required computer systems and software in accordance with standards.
</li></ul><p><b>Safety &amp; Compliance</b></p><ul><li>
Respond to emergency situations calmly and according to hotel guidelines.
</li><li>Successfully complete all required training and certification programs.
</li><li>Ensure compliance with all hotel policies and operational procedures.
</li></ul><p><b>Additional Duties</b></p><ul><li>
Perform other related duties as assigned by management.
</li></ul><p><b>Qualifications</b></p><ul><li>
Strong communication and interpersonal skills.
</li><li>Excellent organizational and multitasking abilities.
</li><li>Proficiency in computer systems and data entry (experience with Delphi or similar systems preferred).
</li><li>Ability to work independently and collaboratively in a fast-paced environment.
</li><li>Strong attention to detail and problem-solving skills.
</li><li>Professional demeanor and commitment to customer service excellence.
</li></ul><p><b>Work Environment</b></p><ul><li>
Fast-paced hotel environment with frequent interaction across departments.
</li><li>Requires flexibility to support multiple functions, events, and deadlines.</li></ul><p><b><i>
Education &amp; Experience:</i></b></p><ul><li>
Pursuing or completed a Bachelor's degree in hospitality or HRMT is preferred.
</li><li>Previous experience in hotel and/or catering environment which included supporting Sales Managers and/or Catering Managers.</li></ul><p><b><i>
Physical Requirements:</i></b></p><ul><li>
Prolonged periods of walking, standing, and sitting.
</li><li>Must be able to lift up to 15 pounds at times.</li></ul><p><b><i>
An Equal Opportunity Employer</i></b></p><p><i>
We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.</i></p></div><p></p>

Sales and Event Coordinator

Capital Vacations

<div><p><b>About the Role:</b></p>
<p>The Administrative Coordinator is responsible for producing and distributing recurring operational reports, maintaining data accuracy across reporting tools, and supporting administrative functions, including travel coordination. This role requires strong Excel proficiency, a proactive and innovative mindset toward AI-enabled process improvements, and the ability to manage routine deliverables with consistency and attention to detail.</p>
<p></p><p><b>AI &amp; Process Innovation</b></p>
<ul><li>Leverage AI tools to automate repetitive tasks and enhance reporting efficiency</li>
<li>Identify and propose innovative solutions to improve data accuracy, speed, and usability</li>
<li>Stay current on emerging AI capabilities relevant to operations and administrative functions</li>
</ul>
<p><b>Excel &amp; Analytics</b></p>
<ul><li>Use Microsoft Excel extensively for data analysis, reconciliation, and reporting</li>
<li>Apply formulas, pivot tables, lookups, and structured formatting to improve clarity and efficiency</li>
<li>Identify opportunities to streamline reporting through improved Excel workflows</li>
</ul>
<p><b>Administrative &amp; Travel Support</b></p>
<ul><li>Book and manage business travel arrangements, including flights, lodging, and itineraries</li>
<li>Ensure travel plans align with company policies, cost guidelines, and timelines.</li>
<li>Provide general administrative support related to scheduling, coordination, and documentation</li>
</ul>
<p><b>Reporting &amp; Data Management</b></p>
<ul><li>Pull, prepare, and distribute scheduled internal and external reports on a daily, weekly, and monthly basis</li>
<li>Ensure accuracy, completeness, and timeliness of all reporting outputs</li>
<li>Maintain standardized report templates and documentation</li>
<li>Coordinate with stakeholders to confirm report requirements and delivery timelines</li>
</ul>
<p></p><p><b>What We're Looking For:</b></p>
<ul><li><b>Experience:</b> Previous recruiting experience is preferred but not required. Experience in the <b>timeshare industry</b> is a significant plus.</li>
<li><b>Relocation Flexibility:</b> Ideal candidates must be open to relocating as opportunities arise.</li>
<li><b>Interpersonal Skills:</b> Exceptional communication and relationship-building abilities.</li>
<li><b>Organization:</b> Strong attention to detail and the ability to manage multiple tasks and deadlines.</li>
<li><b>Tech-Savviness:</b> Proficient in Microsoft Office Suite and applicant tracking systems (ATS).</li>
<li><b>Passion:</b> A genuine enthusiasm for connecting talent with opportunities and contributing to a growing organization.</li>
</ul>
<p><b>General Statement -</b> Performs the job assigned, complying with Company policies and procedures, business code of ethics, FLSA regulations, and all applicable laws, and ensures confidentiality, reliability, quality, and productivity.</p>
<p></p><p><b>Education, Essential Training / Certifications, and Experience:</b></p>
<ul><li>Bachelor&rsquo;s degree or equivalent experience in a related field</li>
<li>Minimum 2 years&rsquo; experience in the administrative field required</li>
<li>Minimum 6 months experience of supervisory experience in the administrative field required.</li>
</ul>
<p></p><p><b>Skills, Knowledge, and Abilities:</b></p>
<p><b>Required Qualifications</b></p>
<ul><li>Experience using AI tools for productivity or data-related tasks</li>
<li>Strong proficiency in Microsoft Excel</li>
<li>Experience pulling, organizing, and distributing reports</li>
<li>Understand how to develop and implement business strategies.</li>
<li>High attention to detail and strong organizational skills</li>
<li>Proficient in time management; the ability to organize and manage multiple priorities. Ability to manage recurring deadlines with minimal supervision</li>
<li>Excellent customer service skills</li>
</ul>
<p><b>Preferred Qualifications</b></p>
<ul><li>Prior operations, reporting, or administrative support experience</li>
<li>Familiarity with payroll, Concur, or performance reporting environments</li>
</ul>
<p><b>Core Competencies</b></p>
<ul><li>Analytical thinking</li>
<li>Process improvement mindset</li>
<li>Reliability and consistency</li>
<li>Clear written and verbal communication</li>
<li>Confidentiality and professionalism</li>
<li>Ability to take initiative and effectively adapt to changes.</li>
</ul>
<p><b>Shift: </b>Additional<b> </b>hours may be necessary to meet deadlines and goals. Scheduled attendance requirements may change due to business needs.</p>
<p><b>Capital Vacations is an equal opportunity employer.</b></p></div>

Event Coordinator- Field Package Sales

TAIT

<p></p><div>TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock &lsquo;n&rsquo; roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT&rsquo;s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyonc&eacute;, and The Olympics<br>
<br>
<b>Position Purpose:</b>
<br>
We are seeking great<b> Senior Freelance Event Production Coordinators, Documentation and Systems </b>for upcoming project work. The Senior Freelance Event Production Coordinator, Documentation and Systems is responsible for the systematic creation, ongoing management, and periodic distribution of project documentation in conjunction with the overall event strategy. This role ensures that all project records are accurate, up to date, properly stored, and easily available to relevant stakeholders upon request. This position will ensure all documents are created and presented to a high presentation standard for client/external uses. A key deliverable of this position is creating and maintaining the event across all departments and milestones; ensuring its accuracy and tracking all changes.
<br>
<br>
This role supports and reports to Event Management and may interface directly with TAIT and Event executives. Event Management operates as the Account Management department, which manages client and partner relationship as well as overseeing all other festival departments. Staff working in this department will be expected to work cross-functionally to collaborate and support each other on daily tasks and duties.
<br>
<br>
<b><i>Role will require both advance, remote work and on ground presence in Riyadh, KSA for the months of November and December 2026.</i></b><br>
<br>
<b>Responsibilities:</b><br>
<br>
<b>Event Schedule</b>:<ul><li>
Creation and maintenance of the Event Schedule using a live, online platform (Smartsheet, Airtable or similar). This includes maintaining the schedule for specific phases, projects, or departments (such as Build, Show and Load Out.)</li><li>
Maintaining data for accuracy across all departments, ensuring close communication with relevant teams &ndash; including Partners / Suppliers as well as internal project departments</li><li>
Maintaining the agreed criteria for Event Schedule items.</li><li>
Pro-actively tracking and escalating any changes, shifts or slippage to the schedule to Event Management Team.</li><li>
Maintaining Event Milestones in an externally facing format.</li></ul><br>
 <b>Document Creation:</b><ul><li>
Create and maintain project documents, including but not limited to: Process and Workflow documentation, project guides, project reports &ndash; for internal and external audiences, onboarding documentation and Internal &amp; External Communication pieces as needed.</li><li>
Project Templates for team use</li><li>
Ensure all documents are created to a high presentation standard inclusive of brand guidelines.</li><li>
As required, refine and present provided information in a clear, structured, and visually engaging format.</li></ul><br>
 <b>Project Master Deck</b>:<ul><li>
Create and maintain a master client project deck for regular distribution, ensuring it is designed to a high presentation standard.</li><li>
Work with Event and Department Coordinators to ensure this is accurate and continuously kept up to date to reflect the latest status and that it represents a &quot;source of truth&quot; of the overall project.
 </li></ul><br>
<b>Project Reporting:</b><ul><li>
Lead the creation and management of project reporting such as weekly client project reports, milestone and deliverables tracking and status reports.</li><li>
Support in the creation of required post event reports and documents.</li></ul><br>
 <b>Change Log:</b><ul><li>
Lead in the creation of Change Logs for select Project Fundamental Documents, including but not limited to: Site Plan Drawing(s), Staffing Grid, Schedule, RFP Tracker</li><li>
Logs should include a high level of detail, tracking dates, contact information, and change rationale.
 </li></ul><br>
<b>Document Control &amp; Administration:</b><ul><li>
Set up and maintain document control systems in accordance with project procedures.</li><li>
Register all incoming and outgoing project documents in central repository (Box). Confirm all documents are properly indexed, categorized, and searchable.</li><li>
Maintain master document register and document status reports.</li><li>
Manage document revisions, always ensuring correct version control and withdrawing superseded documents.</li><li>
Oversee periodic and end of project reviews of department file systems to capture current relevant information and certify alignment with project filing systems and searchability for the client and/or other teams.</li></ul><br>
 <b>Document Distribution:</b><ul><li>
Distribute documents to internal teams, clients, and external stakeholders as per distribution lists and established cadence.
</li><li>As documents are received, ensure they are distributed to relevant parties and teams.
</li><li>Ensure timely issuance of documents in accordance with project schedules and cadences.</li></ul><br>
 <b>Project Support and Coordination:</b><ul><li>
Liaise with Event Management and project departments to coordinate document workflows.</li><li>
Interface with suppliers and client to provide documentation as required.
</li><li>Provide guidance and training to project staff on document control procedures and systems and provide support in locating and retrieving documents.</li><li><b><i>
This role is fluid in nature and may vary by project phase based on needs.</i></b></li></ul><br>
<br>
<b>Position Requirements:</b><ul><li>
Bachelor's degree and 2 years minimum of event experience or similar.</li><li>
Past experience in the GCC area required, especially KSA, Dubai, Qatar, etc.</li><li>
Have excellent interpersonal &amp; communication skills, both verbal &amp; written.</li><li><ul><li>
Fluent English is a requirement for this position. Arabic or Urdu proficiency preferred but not required.</li></ul></li><li>
Positive, &ldquo;can do&rdquo; attitude and approach to all tasks.</li><li>
Exceptional attention to detail, maintaining high degree of accuracy and presentation</li><li>
Computer skills: Macintosh OS or Window platform using Microsoft Office, especially Outlook, Excel, and Powerpoint</li><li>
Creatively focused, with a keen eye for presentation / document layout.</li><li>
Experience using Monday.com, AirTable, Google docs, Smartsheet, or similar database and tracking software(or willing to learn).</li><li>
Flexibility to work irregular hours, including evenings, weekends, and holidays, based on event schedules.</li><li>
Ensure that all work conforms to pre-established specifications &amp; standards.</li><li>
Take initiative, multi-task, and work positively in a fast-paced environment.</li><li>
Work with discretion, diplomacy, confidentiality, and tact in high-pressure settings.</li><li>
Demonstrate a sense of urgency &amp; act responsively.</li><li>
Work independently as well as within a team environment.</li><li>
Supremely organized, detail-oriented, and thorough.</li></ul><br>
<br>
 TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.</div>

Senior Freelance Event Production Coordinator, Documentation and Systems

Water Lantern Festival

<p></p><div><div><div>Join the core team at Water Lantern Festival to help create unforgettable community events! As a Local Event Staff, you&rsquo;ll support event operations by assisting with setup, staff coordination, and guest interactions to ensure everything runs smoothly. This role offers hands-on experience, a collaborative team environment, and significant growth potential, including training to become a full Event Coordinator. Ideal candidates are enthusiastic, organized, and ready to contribute to a meaningful experience.</div>
</div><div><h3 class="jobSectionHeader"><b>About Water Lantern Festival</b></h3>
<div><div>Our core focus is to connect humanity by creating positive worldwide events. Water Lantern Festival is an incredible experience where you, your friends, and your family will create a magical memory together. It can be a very emotional experience, writing down some of your hope and dreams, or a letter to a loved one, and then sending it out into the water. At Water Lantern Festival, we cherish these moments and will do our best to help you have an memorable experience that you'll never forget.
</div></div></div><div><h3 class="jobSectionHeader"><b>Description</b></h3>
<div><div><h1 class="jobSectionHeader"><b>Job Description: Local Event Staff</b></h1><div>
Company: Water Lantern Festival</div><div>
Location: Surprise Community Park 16089 N Bullard Ave Surprise, AZ 85374</div><div>
Position Type: Part-Time, Event-Based</div><div>
Reports To: Event Coordinator</div><h2 class="jobSectionHeader"><b>
About Water Lantern Festival</b></h2><div>
Water Lantern Festival is a community-focused event that brings people together to celebrate creativity, connection, and hope through the beauty of lantern-lit waters. We are seeking dedicated Local Event Staff to join our core team and ensure our events run smoothly.</div><h2 class="jobSectionHeader"><b>
Job Summary</b></h2><div>
As Local Event Staff at Water Lantern Festival, you&rsquo;ll be a key part of our team, ensuring our events run smoothly by tackling a variety of tasks and supporting on-site operations. Expect long, rewarding days filled with hands-on work, from setup to teardown, with the chance to grow through training and potentially step into the Event Coordinator role. Get ready to dive in&mdash;whether picking up trash or wading in water, you&rsquo;ll embrace the fun of getting a little dirty while creating unforgettable experiences!</div><h2 class="jobSectionHeader"><b>
Key Responsibilities</b></h2><ul><li>
Event Support: Assist with setup, execution, and teardown of event activities, including lantern distribution, guest check-in, and site preparation.</li><li>
Staff Coordination: Help manage and direct local staff and volunteers, ensuring tasks are completed efficiently and on schedule.</li><li>
Guest Interaction: Provide friendly, professional assistance to attendees, answering questions and resolving minor issues to enhance their experience.</li><li>
Logistics Assistance: Support the Event Coordinator with inventory checks, equipment handling, and other operational needs.</li><li>
Team Collaboration: Work closely with the core team to maintain a positive, organized environment and ensure all aspects of the event run smoothly.</li><li>
Training Participation: Engage in training sessions to learn event management skills, with the potential to advance to the Event Coordinator role.</li></ul><h2 class="jobSectionHeader"><b>
Qualifications</b></h2><ul><li>
Age: Must be 18 years or older.</li><li>
Location: Must live in or near the event area.</li><li>
Experience: Prior experience in event support, customer service, or team coordination preferred but not required.</li><li>
Skills:</li><li>
Strong communication and interpersonal skills.</li><li>
Ability to multitask and stay calm under pressure.</li><li>
Basic problem-solving and organizational abilities.</li><li>
Availability: Complete availability on event weekends.</li><li>
Physical Requirements: Ability to lift up to 25 pounds, stand for extended periods, and work outdoors in varying weather conditions.</li><li>
Attributes: Enthusiastic, reliable, and eager to learn with a team-oriented mindset.</li></ul><h2 class="jobSectionHeader"><b>
Growth Opportunities</b></h2><div>
This role offers significant room for professional development. As a Local Event Staff, you will have the opportunity to:</div><ul><li>
Receive hands-on training in event management.</li><li>
Develop leadership skills through staff oversight.</li><li>
Train to become a full Event Coordinator, with the potential to take over the role and lead future Water Lantern Festival events.</li></ul><h2 class="jobSectionHeader"><b>
Why Join Us?</b></h2><ul><li>
Be part of a passionate team creating memorable experiences for thousands of attendees.</li><li>
Gain valuable skills in event planning and coordination.</li><li>
Contribute to a meaningful community event while growing your career.</li></ul><h2 class="jobSectionHeader"><b>
How to Apply</b></h2><div>
To apply for a position with us, please follow these steps:</div><ul><li>
Submit Your Resume: Upload your resume through our application portal.</li><li><b>
Video Submission (Required): As the first round of our interview process, we require a video submission. Applications without a video will not be considered.</b></li></ul><div>
Video Requirements:</div><ul><li>
Duration: 3&ndash;5 minutes (please do not exceed this limit).</li><li>
Accessibility:<b> PLEASE HAVE THE PROPER SHARE PERMISSIONS ON VIDEOS.</b> Upload your video to YouTube, Google Drive, or another accessible platform and ensure permissions are set so we can view it. Include the link in your application.</li></ul><div>
Video Questions:</div><div>
Please address the following six questions in your video:</div><ul><li>
Tell us about yourself (e.g., education, hobbies, favorite food, favorite movie).</li><li>
If we spoke to your closest friends, what three words would they use to describe you, and why?</li><li>
Why are you interested in working at the Water Lantern Festival?</li><li>
What are your greatest strengths?</li><li>
What are your greatest weaknesses?</li><li>
Can you share an example of a time you demonstrated leadership?</li></ul><div></div><div><br>
Ensure your video is clear, professional, and showcases your enthusiasm for the role. We look forward to learning more about you!</div><br>
<div></div>
</div></div></div><div><h4 class="jobSectionHeader"><b>Salary</b></h4>
<p>$18 - $18 per hour</p></div></div>

Local Event Staff

<p></p><div><div><div>Join the core team at Water Lantern Festival to help create unforgettable community events! As a Local Event Staff, you&rsquo;ll support event operations by assisting with setup, staff coordination, and guest interactions to ensure everything runs smoothly. This role offers hands-on experience, a collaborative team environment, and significant growth potential, including training to become a full Event Coordinator. Ideal candidates are enthusiastic, organized, and ready to contribute to a meaningful experience.</div>
</div><div><h3 class="jobSectionHeader"><b>About Water Lantern Festival</b></h3>
<div><div>Our core focus is to connect humanity by creating positive worldwide events. Water Lantern Festival is an incredible experience where you, your friends, and your family will create a magical memory together. It can be a very emotional experience, writing down some of your hope and dreams, or a letter to a loved one, and then sending it out into the water. At Water Lantern Festival, we cherish these moments and will do our best to help you have an memorable experience that you'll never forget.
</div></div></div><div><h3 class="jobSectionHeader"><b>Description</b></h3>
<div><div><h1 class="jobSectionHeader"><b>Job Description: Local Event Staff</b></h1><div>
Company: Water Lantern Festival</div><div>
Location: Ascarate Park - 6900 Delta Drive, El Paso, TX 79905</div><div>
Position Type: Part-Time, Event-Based</div><div>
Reports To: Event Coordinator</div><h2 class="jobSectionHeader"><b>
About Water Lantern Festival</b></h2><div>
Water Lantern Festival is a community-focused event that brings people together to celebrate creativity, connection, and hope through the beauty of lantern-lit waters. We are seeking dedicated Local Event Staff to join our core team and ensure our events run smoothly.</div><h2 class="jobSectionHeader"><b>
Job Summary</b></h2><div>
As Local Event Staff at Water Lantern Festival, you&rsquo;ll be a key part of our team, ensuring our events run smoothly by tackling a variety of tasks and supporting on-site operations. Expect long, rewarding days filled with hands-on work, from setup to teardown, with the chance to grow through training and potentially step into the Event Coordinator role. Get ready to dive in&mdash;whether picking up trash or wading in water, you&rsquo;ll embrace the fun of getting a little dirty while creating unforgettable experiences!</div><h2 class="jobSectionHeader"><b>
Key Responsibilities</b></h2><ul><li>
Event Support: Assist with setup, execution, and teardown of event activities, including lantern distribution, guest check-in, and site preparation.</li><li>
Staff Coordination: Help manage and direct local staff and volunteers, ensuring tasks are completed efficiently and on schedule.</li><li>
Guest Interaction: Provide friendly, professional assistance to attendees, answering questions and resolving minor issues to enhance their experience.</li><li>
Logistics Assistance: Support the Event Coordinator with inventory checks, equipment handling, and other operational needs.</li><li>
Team Collaboration: Work closely with the core team to maintain a positive, organized environment and ensure all aspects of the event run smoothly.</li><li>
Training Participation: Engage in training sessions to learn event management skills, with the potential to advance to the Event Coordinator role.</li></ul><h2 class="jobSectionHeader"><b>
Qualifications</b></h2><ul><li>
Age: Must be 18 years or older.</li><li>
Location: Must live in or near the event area.</li><li>
Experience: Prior experience in event support, customer service, or team coordination preferred but not required.</li><li>
Skills:</li><li>
Strong communication and interpersonal skills.</li><li>
Ability to multitask and stay calm under pressure.</li><li>
Basic problem-solving and organizational abilities.</li><li>
Availability: Complete availability on event weekends.</li><li>
Physical Requirements: Ability to lift up to 25 pounds, stand for extended periods, and work outdoors in varying weather conditions.</li><li>
Attributes: Enthusiastic, reliable, and eager to learn with a team-oriented mindset.</li></ul><h2 class="jobSectionHeader"><b>
Growth Opportunities</b></h2><div>
This role offers significant room for professional development. As a Local Event Staff, you will have the opportunity to:</div><ul><li>
Receive hands-on training in event management.</li><li>
Develop leadership skills through staff oversight.</li><li>
Train to become a full Event Coordinator, with the potential to take over the role and lead future Water Lantern Festival events.</li></ul><h2 class="jobSectionHeader"><b>
Why Join Us?</b></h2><ul><li>
Be part of a passionate team creating memorable experiences for thousands of attendees.</li><li>
Gain valuable skills in event planning and coordination.</li><li>
Contribute to a meaningful community event while growing your career.</li></ul><h2 class="jobSectionHeader"><b>
How to Apply</b></h2><div>
To apply for a position with us, please follow these steps:</div><ul><li>
Submit Your Resume: Upload your resume through our application portal.</li><li><b>
Video Submission (Required): As the first round of our interview process, we require a video submission. Applications without a video will not be considered.</b></li></ul><div>
Video Requirements:</div><ul><li>
Duration: 3&ndash;5 minutes (please do not exceed this limit).</li><li>
Accessibility:<b> PLEASE HAVE THE PROPER SHARE PERMISSIONS ON VIDEOS.</b> Upload your video to YouTube, Google Drive, or another accessible platform and ensure permissions are set so we can view it. Include the link in your application.</li></ul><div>
Video Questions:</div><div>
Please address the following six questions in your video:</div><ul><li>
Tell us about yourself (e.g., education, hobbies, favorite food, favorite movie).</li><li>
If we spoke to your closest friends, what three words would they use to describe you, and why?</li><li>
Why are you interested in working at the Water Lantern Festival?</li><li>
What are your greatest strengths?</li><li>
What are your greatest weaknesses?</li><li>
Can you share an example of a time you demonstrated leadership?</li></ul><div></div><div><br>
Ensure your video is clear, professional, and showcases your enthusiasm for the role. We look forward to learning more about you!</div><br>
<div></div>
</div></div></div><div><h4 class="jobSectionHeader"><b>Salary</b></h4>
<p>$18 - $18 per hour</p></div></div>

Luxurious Flower

<p><b>About Luxurious Flower:</b></p><p>Luxurious Flower is a premium flower boutique based in Dubai, specializing in luxury handcrafted bouquets and premium floral arrangements. Known for fresh premium flowers, creative florists, and exceptional service, we take pride in being recognized as one of Dubai&rsquo;s leading luxury flower shops.</p><p><b>Position Overview:</b></p><p>We are seeking an organized and enthusiastic Events Coordinator to join our team. This role focuses on planning, coordinating, and executing floral arrangements for events of all sizes, including weddings, corporate functions, private celebrations, and seasonal promotions.</p><p><b>Key Responsibilities:</b></p><ul><li>Collaborate with clients to understand their event vision, floral preferences, budgets, and schedules.</li><li>Prepare detailed event proposals, timelines, and floral plan concepts.</li><li>Coordinate all aspects of floral production for events, including design briefs, quantity needs, deadlines, and delivery logistics.</li><li>Work closely with florists and designers to ensure floral arrangements meet client expectations.</li><li>Communicate and follow up with vendors (venues, decorators, rental companies) to confirm details and timing.</li><li>Attend event rehearsals and installations to ensure proper placement and presentation of floral designs.</li><li>Maintain event records, contracts, invoices, and client preferences in the system.</li><li>Support internal team communication to ensure smooth event execution.</li><li>Respond to client inquiries and changes in a professional and timely manner.</li><li>Assist in seasonal marketing efforts and event promotions (e.g., holidays, Mother&rsquo;s Day, Valentine&rsquo;s Day).</li><li>Evaluate events post‑execution to gather feedback and prepare improvement plans.</li></ul><p><b>Requirements:</b></p><ul><li>Previous experience in event coordination, hospitality, retail, or floral industry preferred.</li><li>Excellent organization, multitasking, and time‑management skills.</li><li>Strong verbal and written communication skills.</li><li>Ability to work flexible hours for events and peak seasons.</li><li>Creative problem‑solving skills with attention to detail.</li><li>Strong customer service mindset.</li><li>Ability to work under pressure and adapt to changes quickly.</li><li>Knowledge of flowers and floral design basics is a huge plus</li></ul><p>Job Types: Full-time, Permanent</p><p>Experience:</p><ul><li>events coordination: 1 year (Preferred)</li></ul><p>License/Certification:</p><ul><li>UAE driving license (Preferred)</li></ul><p>Work Location: In person</p>

Events Coordinator

The Cake

<div>
 <p>
  <strong>
   Job Title:
  </strong>
  Workplace Coordinator / Event Coordinator
 </p>
 <p>
  <strong>
   Type:
  </strong>
  Contract
 </p>
 <p>
  <strong>
   Start:
  </strong>
  Interviewing Now
 </p>
 <p>
  <strong>
   Length:
  </strong>
  July&ndash;December (potential for extension)
 </p>
 <p>
  <strong>
   Location:
  </strong>
  On-site &ndash; Arlington, VA
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  Up to $32/hr (DOE)
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are hiring a Workplace Coordinator to support office operations, workplace experience, and an upcoming office relocation. This on-site role is ideal for someone organized, proactive, and experienced in office moves, event hosting, and vendor management.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The primary responsibilities for this Office Coordinator role are:
  </strong>
 </p>
 <ul>
  <li>
   Ensuring that when people arrive, they are met with professionalism
  </li>
  <li>
   Must be on top of supply stocking and working with vendors to place orders
  </li>
  <li>
   Facilities management/operations to ensure building maintenance is kept up with
  </li>
  <li>
   Be engaging and professional
  </li>
  <li>
   Looking for someone that is able to take on more as the company grows
  </li>
  <li>
   Coordinate aspects of local event planning and execution
  </li>
  <li>
   Coordinate with internal teams, external partners, and vendors to ensure seamless execution of events
  </li>
  <li>
   Oversee on-site event setup, registration, and guest management to ensure a positive experience for all attendees
  </li>
  <li>
   Assist with
   <strong>
    office relocation planning and execution
   </strong>
   , including vendor coordination and logistics
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The ideal Office Coordinator has:
  </strong>
 </p>
 <ul>
  <li>
   Ideally some facilities management/operations experience
  </li>
  <li>
   Experience with
   <strong>
    office relocations or moves required
   </strong>
  </li>
  <li>
   Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment
  </li>
  <li>
   Strong interpersonal and communication skills, with the ability to build relationships and collaborate effectively with clients, colleagues, and vendors
  </li>
  <li>
   Flexibility to work evenings as needed
  </li>
  <li>
   Experience managing catering and kitchen vendors
  </li>
  <li>
   Certification in event planning or hospitality management is a plus
  </li>
  <li>
   Experience with Mac, Slack, Google Workspace, Monday.com, or Canvapreferred
  </li>
 </ul>
 <p>
 </p>
</div>


Workplace Coordinator

Search 5247+ Event coordinator jobs near you this April. New roles added regularly across leading industries. Apply today.

5247 event coordinator jobs Near Me

Sales and Event Coordinator

Event Coordinator- Field Package Sales

Senior Freelance Event Production Coordinator, Documentation and Systems

Local Event Staff

Local Event Staff

Events Coordinator

Workplace Coordinator