event coordinator

Beat The Bomb

<div>The Company
BEAT THE BOMB is the next generation of immersive group entertainment, where customers step into real-life video games. We use an innovative digital, interactive game system to reimagine the intersection of technology and human social connection. In our classic Mission experience, teams wearing hazmat suits go through a series of interactive game rooms, including a laser maze, before facing the World's Largest Paint, Slime, and Foam Bomb! Our original Brooklyn location opened in 2018. We now have locations in Atlanta, Washington D.C., Philadelphia, Charlotte, Houston, and Denver. We've hosted over 500,000 players including hundreds of corporate team building outings, school groups, and non-profit organizations. Beat The Bomb is one of the highest rated experiences in all 5 markets. We offer a full range of special event services including STEM Camps, Kid and Adult Birthday parties, Corporate Tournaments, and Bachelorette parties. We also have a virtual team building platform called Beat The Bomb Virtual, serving remote teams across the globe. Our #1 goal is to ensure every player has a BLAST!
The DC Location
Located in DC's hippest new neighborhood, Ivy City, DC, this marks our third location in the nation, and opened in February 2023. The 10,000+ square foot location offers our classic Mission experiences with glass-walled bomb rooms; 7 immersive arcade lounges ('Game Bays'); street food and a full selection of beer, wine, cocktails &amp; signature slushies @ The Bomb Bar; a beer garden with sports viewing; and several dedicated private event spaces for large groups. The Bomb DC has already emerged as one of the highest rated experiences in DC with over 5,000 5-star reviews on Google and has welcomed nearly 50,000 customers in less than 6 months.
Essential Duties &amp; Responsibilities:
BEAT THE BOMB is looking for an awesome Event Coordinator to be the face and voice of our Event team. Our goal is to deliver a premium, fun experience to a wide variety of groups - from Corporate Teams to Tour Groups to Kids STEM Programming (after school, summer camps) to Birthday parties - and build long-term relationships with our clients. This position will require strong verbal and written communication skills and the ability to use software specific to event execution and guest relations management. This person must be willing to manage the full cycle of events from managing inquiries, event planning, executing contracts, and taking payments. This person will report directly to the General Manager with a dotted line to the Regional Event Sales manager in our HQ office. Core responsibilities include:<ul><li>
Provide excellent customer service to clients, from menu &amp; event development, negotiations, planning, event execution and post event follow up</li><li>
Work with clients to gather all necessary information to ensure event setup &amp; execution details are accurate, and all information is efficiently communicated to the Beat The Bomb management and operations teams</li><li>
Process correspondence (internal &amp; external) payments and BEOs accurately and in a timely manner</li><li>
Assisting customers with placing/confirming orders, communicating event details, directing on-site as needed, and processing invoices in a timely manner</li><li>
Attend and manage on-site execution of events from installation, delivery, and setup through dinner service, and on occasion through to event conclusion as needed</li><li>
Other duties as assigned by the General Manager or Operations Managers</li><li>
Provide tours of the location for potential clients</li><li>
Support additional local marketing efforts such as local partnerships, influencer marketing, flyering and other 'guerrilla' marketing tactics</li></ul>
Qualifications:<ul><li>
2+ years of experience in a related field - guest relations, retail or hospitality, administrative or executive assistant roles</li><li>
Highly self-motivated and hardworking with a hunger to learn, grow &amp; win every day</li><li>
Strong follow through with full ownership of the sales process from start to finish</li><li>
Comfortable with software platforms</li><li>
Detail oriented given work involves event planning, contracts and payment processing</li><li>
Exceptional communication skills - both written and verbal</li><li>
Believes in and lives by the Beat The Bomb Values: Bring positivity, take responsibility, build the future, create the FUN</li><li>
Experience with Salesforce, TripleSeat or similar CRM platform a plus</li></ul>
What We Offer
<ul><li>Competitive Pay, Tip Pools and Monthly Bonus Pool</li><li>
Paid time off: up to 5 days in year 1 and 10 days after 1st year</li><li>
401k plan</li><li>
$500 Annual Learning Stipend for professional development [Full-Time Only]</li><li>
Referral Bonuses</li><li>
Medical, dental and vision insurance (full-time Only)</li><li>
HSA (full-time only)</li><li>
Transit Benefits</li><li>
Life Insurance Benefit Options (Full-Time Only)</li><li>
Free fountain beverages and discounted meals (free for kitchen staff)</li><li>
An opportunity to advance or expand your career with company growth</li><li>
A chance to be a part of an exciting and fast-growing start up team</li><li>
Friends &amp; family ticket discounts!</li></ul></div>

Event Coordinator

CADEX

<div>Who you are:
We&rsquo;re looking for a highly organized and detail-driven Event Coordinator who thrives on bringing ideas to life and creating seamless, impactful experiences. In this fully remote role, you&rsquo;ll collaborate closely with leadership, marketing, speakers, sponsors, and clients to plan and execute meetings and conferences from concept through completion. From researching venues and coordinating logistics to producing engaging event materials and ensuring exceptional on-site (or virtual) experiences, you&rsquo;ll be at the heart of every detail that makes an event successful. If you&rsquo;re a proactive problem-solver with strong communication skills, a passion for customer service, and a knack for juggling multiple priorities with precision and care, we&rsquo;d love to have you on our dynamic team.
This position is fully remote. You must live in the states listed to be considered for this role. AZ, AL, AR, KA, MD, OK, WA, WV, WS, FL, GA, IL, LA, MA, MN, NE, NH, NB, NY, NJ, NC, OH, PA, RI, SC, TN, TX, VA,VT.
Who We Are
Cadex Solutions Corporation is an international holding company formed by Trivest Partners LP to build the premier provider of commercial order-to-cash management solutions. With a history spanning nearly 100 years, Cadex is uniquely positioned with in-depth experience that builds relationships alongside results. Our team of industry experts brings innovation and data insight, improves your processes with hands-on help, and provides custom solutions based on specific needs. Cadex has approximately 800 employees serving over 1,000 clients across all industries from locations including the United States, Colombia, Brazil, Romania, Italy, India, Singapore, and South Africa.
Since 2019, Cadex has been putting together a strong portfolio of ARM companies, including<ul><li>
A.G. Adjustments, formed in 1974 and headquartered in Melville, NY</li><li>
D&amp;S Global Solutions, formed in 1997 and fully remote</li><li>
ABC-Amega, formed in 1929 and headquartered in Buffalo, NY</li><li>
TranSubro, formed in 2012 and headquartered in Oceanside, NY</li><li>
DAL, formed in 1974 and headquartered in Clifton Heights, PA</li><li>
Insurance Recovery Group, founded in 1994 and headquartered in Marlbourgh, MA.</li><li>
Receivables Control Corporation, founded in 1970 and headquartered in Maple Grove, MN.</li></ul>
PRIMARY JOB DUTIES<ul><li>
1. Research prospective meeting/conference hotels in selected cities and gather quotes, menus and audio-visual information then generate a comparative analysis</li><li>
2. Work with team members on hotel contract, generation of master spreadsheet, banquet event orders, audio-visual needs, registration, speaker agreements and sponsorship management</li><li>
3. Generate meeting materials including but not limited to Electronic Conference Booklets, attendee lists, table tents, name badges, update PowerPoint slides, ship meeting materials to event destination</li><li>
4. Attend meetings/conferences where needed to support the Director in executing the event</li></ul>
SECONDARY JOB DUTIES<ul><li>
1. Provide excellent customer service in all interactions with members, hotels, sponsors and teammates</li><li>
Complete preparation tasks for meetings, conferences and events</li><li>
2. Work with marketing team to generate promotional materials for events and Take pictures during events to use for social media and future promotional materials; build a database for pictures from each group</li><li>
Generation, organization, printing and shipping of name badges, table tents and other event necessities</li><li>
3. Assist in tracking of attendees in database</li><li>
4. Communicate with members regarding registration, hotel rooms and various other things when needed</li><li>
5. Communicate with speakers to distribute and receive speaker agreements, bio&rsquo;s, headshots and presentations</li><li>
6. Work with sponsors to ensure they have what they need for an event and check in on them at the event</li><li>
7. Assist in managing the event by ensuring all meals, receptions and breaks are ready as scheduled on the banquet event order</li><li>
8. Advise the Director and/or Divisional Vice President, Credit Services of problems and issues that arise with supporting resolution</li><li>
9. Continuously seek opportunities for process improvement and propose ideas</li><li>
10. Foster effective communication and collaboration between countries and cultures within all regions</li><li>
11.Assist in credit services project work as required</li><li>
12.Act as backup to other members of the credit services department</li><li>
13.Maintain a high level of professionalism and confidentiality with all information entrusted with</li></ul>
OTHER JOB DUTIES
This position will perform other duties as requested. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without advanced notice.
SUPERVISORY RESPONSIBILITY
This position has no supervisory responsibilities
WORK HOURS
It is essential that this position adhere to the assigned work schedule. This is a full-time position: Monday through Friday, typically between the hours of 8:00am to 5:00pm EST/EDT, subject to change with advanced notice. Specific schedules will be assigned on an individual basis by the manager/supervisor of the position. This position may be required to work off-hours to accommodate time zones.
TRAVEL
Regular travel (50% of time or less) is expected for this position
WORK ENVIRONMENT
This job operates in a remote work environment. This role may routinely use standard office equipment such as computers, headsets, telephones, photocopiers/printers, and related. The noise level in the is limited to quiet and the work environment noise level will vary based on the individual&rsquo;s remote work environment.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to talk and hear and work with others through verbal and written contact. This is a largely sedentary role; however the employee is occasionally required to stand, walk, use hands, and reach with hands and arms. Specific vision abilities required by this job include general seeing and close vision. Repetitive motion is frequently required through typing and computer mouse usage. Mental requirements include simple and complex reading, simple and complex writing, memorization, analyzation, perception/comprehension, decision making, planning, independent action, and planning.
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
EEO STATEMENT
Cadex provides equal employment opportunities to all employees without regard to race, color, creed, religion, sex, age, national origin, disability, marital status, familial status, predisposing genetic characteristics, domestic violence victim status, gender identity or expression, pregnancy, sexual orientation or military status.
COMPETENCIES<ul><li>
Customer service</li><li>
Attention to detail</li><li>
Event planning</li><li>
Ability to work, think and act independently</li><li>
Relationship management</li><li>
Strong computer skills in various systems, especially Microsoft Office</li><li>
Time management and organizational skills</li></ul>
Proficient communication and comprehension skills, including professional written and telephone communication
REQUIRED EDUCATION AND EXPERIENCE
High School Diploma or GED and 1-3 years&rsquo; experience in a related or transferable role
FLUENCY
This position requires fluency in the English language.
ADDITIONAL ELIGIBILITY REQUIREMENTS/RESPONSIBILITIES/QUALIFICATIONS
None required for this position</div>

Do it Right Pakistan

Job Description:We are seeking a highly organized and creative Event Coordinator to plan and execute a wide range of events. The ideal candidate will be responsible for managing all aspects of events, from concept development to successful completion.Key Responsibilities:<ul><li>Plan, organize, and coordinate events such as corporate meetings, conferences, weddings, and social gatherings</li><li>Liaise with vendors, venues, and clients to ensure seamless event execution</li><li>Manage budgets and track expenses</li><li>Coordinate logistics including catering, d&eacute;cor, entertainment, and transportation</li><li>Oversee event setup, execution, and breakdown</li><li>Handle on-site problem-solving and ensure client satisfaction</li><li>Promote events through social media and marketing channels</li></ul>Requirements:<ul><li>Proven experience as an Event Coordinator or similar role</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and negotiation abilities</li><li>Ability to work under pressure and meet deadlines</li><li>Proficiency in MS Office; experience with event management software is a plus</li><li>Bachelor&rsquo;s degree in Hospitality Management, Marketing, or related field (preferred)</li></ul>Preferred Skills:<ul><li>Creative thinking and attention to detail</li><li>Strong networking abilities</li><li>Flexibility to work evenings and weekends</li></ul>Benefits:<ul><li>Competitive salary</li><li>Opportunities for career growth</li><li>Dynamic and collaborative work environment</li></ul>Working condition:<ul><li>Office based (Onsite)</li></ul>Pay: Rs40,000.00 - Rs55,000.00 per monthWork Location: In person

Creative Event Coordinator

WOLFpak

<div>
 
 
 Position: Event Coordinator &amp; Manager (Experiential &amp; Field Activation)
 
 
 
 
 Type: Full Time &mdash; Onsite in Costa Mesa, CA
 
 
 
 
 Salary: TBD
 
 
 
 
 
 
 
 Company:
 
 
 
 WOLFpak is a family-owned backpack brand founded in a Southern California garage in 2020. In four years we&rsquo;ve grown into a globally recognized brand known for innovative designs, bold colorways, and customizable patches. Learn more at WOLFpak.com.
 
 
 
 
 
 
 Role Summary:
 
 
 
 WOLFpak is hiring an on-site Event Coordinator &amp; Manager to lead experiential programs, field activations, and brand ambassador teams. This role will plan and execute on- and off-site events, recruit and manage event staff, coordinate logistics and vendors, and work cross-functionally to align activations with product launches and marketing objectives.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Plan, produce, and manage experiential events and field activations (retail pop-ups, sampling, demos, community activations, trade shows, campus activations, festivals).
 </li>
 <li>
 Source, recruit, train, schedule, and manage event teams/brand ambassadors and on-site leads.
 </li>
 <li>
 Create detailed run-of-show and staffing plans; manage logistics including site permits, shipping, inventory, equipment, and on-site setup/teardown.
 </li>
 <li>
 Coordinate vendors, venue contracts, AV/technical support, and third-party partners.
 </li>
 <li>
 Develop event budgets, track spend, and optimize cost efficiency.
 </li>
 <li>
 Oversee POS, mobile selling, or live-commerce integrations during events as needed.
 </li>
 <li>
 Ensure brand standards across all activations; brief creative and marketing teams on event needs and assets.
 </li>
 <li>
 Monitor event KPIs (leads, sales, engagement), produce post-event reports and recommendations for optimization.
 </li>
 <li>
 Manage scheduling, travel arrangements, and payroll/compensation for field staff.
 </li>
 <li>
 Troubleshoot on-site issues and ensure smooth execution and excellent guest experience.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 2+ years experience planning and executing consumer brand events, experiential marketing, or field activation programs (in-house or agency).
 </li>
 <li>
 Demonstrated experience recruiting, training, and managing brand ambassador or field staff teams.
 </li>
 <li>
 Strong logistical and vendor-management skills; experience with permits, AV, shipping, and on-site operations.
 </li>
 <li>
 Budgeting and P&amp;L awareness for events and activations.
 </li>
 <li>
 Excellent communication, organizational, and problem-solving skills; able to manage multiple events and timelines.
 </li>
 <li>
 Comfortable with hands-on, on-site work and occasional weekend/evening events.
 </li>
 <li>
 Familiarity with POS systems, mobile selling, or live-commerce integrations is a plus.
 </li>
 <li>
 Passion for fitness/athletic products a plus.
 </li>
 <li>
 Authorized to work in the U.S. without sponsorship.
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 
 Event Production, Field Activation, Brand Ambassador Management, Vendor &amp; Venue Coordination, Logistics &amp; Run-of-Show, Budgeting, On-site Troubleshooting, Event Reporting &amp; Analytics, Cross-functional Collaboration, POS/Mobile Selling.
 
 
 
 
 
 
 Location: Onsite &mdash; Costa Mesa, CA. Full-time.
 
 
</div>

Event Coordinator & Manager

AL Wessil Holding

Events &amp; Marketing CoordinatorWe are seeking a dynamic and experienced Events &amp; Marketing Coordinator to join our team. The ideal candidate must be a proactive professional with a strong background in event management, marketing support, and government relations, capable of delivering high-quality results with minimal supervision.Key Responsibilities<ul><li>Plan, coordinate, and execute a diverse portfolio of events from initial concept through to successful completion</li><li>Support the development and implementation of marketing campaigns, promotional activities, and brand-building initiatives</li><li>Liaise with government entities to ensure seamless coordination and compliance for official and formal events</li><li>Cultivate and maintain strong professional relationships with stakeholders, vendors, suppliers, and relevant authorities</li><li>Develop innovative and creative event concepts while upholding the highest standards of delivery and presentation</li><li>Oversee all aspects of event logistics, including timelines, budgeting, and on-site management</li></ul>Qualifications &amp; Requirements<ul><li>Demonstrated experience in event planning, organizing, and coordination</li><li>Exceptional communication, negotiation, and interpersonal skills</li><li>Proven track record in managing government-related events and official functions</li><li>Established network and solid working relationships with government authorities and key stakeholders</li><li>Full professional proficiency in both Arabic and English (written and spoken)</li><li>Highly organized, self-motivated, and capable of working independently and taking initiative</li><li>Strong cultural awareness and adept social and networking skills</li><li>Bilingual -English /Arabic</li></ul>Job Type: Full-timePay: Up to QAR7,500.00 per monthWork Location: In person

Event Coordinator & Marketing Assistant

Catholic Charities New Hampshire

<div>Liberty House, a program of Catholic Charities New Hampshire, is currently seeking a dynamic individual to join our team as a full-time Administrative and Event Coordinator. Liberty House helps homeless and struggling Veterans by connecting them to available resources and providing a safe, substance-free transitional house. Our mission is to remember, honor, and support our Veterans. 


The Administrative and Event Coordinator plays a key role in daily operations and is the first contact that Veterans, donors, volunteers and various visitors will encounter. This position has primary responsibility for the development, planning, and execution of fundraising and community events and contributes broadly to Liberty House&rsquo;s fundraising, marketing, donor engagement, and volunteer coordination efforts. 


We offer a great work environment with generous benefits, including health, dental, vision, 401K, and life insurance along with other fringe benefits. 


Duties
<ul>
<li>Serve as the primary point of contact for Veterans, donors, stakeholders, volunteers, and the general public</li>
<li>Coordinate daily administrative and operational functions, including scheduling, shared calendar management within MS Outlook, and data management across systems</li>
<li>Work directly with the Executive Director to develop and implement marketing and communications strategies to increase brand awareness, community engagement, and donor growth, including oversight of social media content creation and performance tracking</li>
<li>Lead the planning, coordination, and execution of fundraising and community events, exercising independent judgment in logistics coordination, vendor engagement, sponsorship fulfillment, volunteer support, printed materials, and overall event strategy</li>
<li>Analyze event performance, donor engagement, and participation data to inform decision-making and improve fundraising outcomes that support organizational goals and strategic initiatives</li>
<li>Develop and implement donor cultivation, engagement, and retention strategies through personalized outreach, tours, stewardship activities, and follow-up communications to strengthen long-term relationships and increase revenue</li>
<li>Oversee donor data management activities, ensuring accurate recordkeeping and tracking of engagement activity, including timely documentation of donor contact activity</li>
<li>Lead recruitment, onboarding, scheduling, and coordination of volunteers to support Liberty House program operations, events, and the Veterans Pantry</li>
<li>Collaborate with Catholic Charities New Hampshire staff to develop and support volunteer engagement and retention strategies, including training, communication, and recognition efforts that enhance volunteer experience and effectiveness.</li></ul> 


Job Requirements 

<ul>
<li>Associates Degree and 2 to 5 years of experience in administrative support, fundraising coordination, event planning, or volunteer management areas preferred.</li>
<li>Intermediate knowledge of various software programs including MS Office Suite required; experience with donor or case management systems such as Raiser&rsquo;s Edge, Apricot, GiveSmart, or POS systems preferred.</li>
<li>Valid Driver&rsquo;s License required.</li>
<li>Basic knowledge and understanding of the complexities of working with alcohol/drug recovery and issues of the homeless Veteran population, such as Post Traumatic Stress Disorder (PTSD), preferred.</li>
<li>Prior experience providing similar services in a similar environment preferred.</li></ul> 


Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, marital or familial status, age, or mental or physical handicap.</div>

Administrative and Event Coordinator - Liberty House

Talent 360

<div>Are you a detail-oriented Saudi graduate looking to kickstart your career in a dynamic, innovative industry? We are a leading lighting company in Riyadh, focused on high-quality and energy-efficient lighting solutions. We are looking for an Event Coordinator Intern to join our team through the Tamheer Program (HRDF).
In this role, you will help us showcase our innovative lighting projects and products by coordinating exhibitions, product launches, and corporate events. This is a hands-on opportunity to see how professional lighting solutions are presented to the world, from concept to execution.
Key Responsibilities:<ul><li>
Event Planning: Assist in planning and coordinating lighting exhibitions, project showcases, and corporate events.</li><li>
Vendor Management: Support communication with vendors and service providers to ensure high-quality event setups.</li><li>
Logistics &amp; Scheduling: Help manage event timelines and the logistics of transporting lighting equipment and display units.</li><li>
On-site Support: Assist with on-site event setup, ensuring our lighting solutions are displayed and functioning perfectly.</li><li>
Stakeholder Coordination: Ensure smooth communication between our internal technical teams, clients, and event partners.</li></ul> 
Requirements 
<ul><li>
Nationality: Saudi National.</li></ul><ul><li>
Education: Bachelor&rsquo;s degree.</li><li>
Tamheer Eligibility: Must be currently unemployed for at least 6 months and have not previously participated in the Tamheer program.</li><li>
Skills: Strong organizational skills and the ability to multitask.</li><li>
Communication: Excellent verbal and written communication skills.</li><li>
Mindset: A proactive attitude and a strong interest in event management and innovative technology.</li><li>
Location: Based in Riyadh.</li></ul> 

Benefits 
<ul><li>
Industry Experience: Gain unique experience in the specialized field of innovative lighting and energy solutions.</li></ul><ul><li>
Tamheer Stipend: Financial support provided directly through the HRDF Tamheer program.</li><li>
Professional Growth: Work alongside experts to develop project management and coordination skills.</li><li>
Networking: Build professional connections within the Riyadh business and events community.</li></ul></div>

Event Coordinator Intern - Tamheer Program | Riyadh, KSA

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Event Coordinator Intern - Tamheer Program | Riyadh, KSA