event coordinator

IIQAF

<div>Event Coordinator &ndash; IIQAF
Location: Dubai, UAE
Employment Type: Full-Time
Company: IIQAF GROUP
About Us:
The IIQAF Group of Companies is a global leader in providing services in the Hospitality, Information Technology, Tourism, Insurance, Education, Manpower Supply and Health Care Industries. Established in 1986, the company has grown to become a major player in the international market, with operations in the UK, Canada, Singapore, and GCC
Role Overview:
IIQAF is excited to announce an opening for an Event Coordinator to join our vibrant team in Dubai. This full-time, on-site position offers a unique opportunity to work in the dynamic hospitality industry, where creativity and organization come together to deliver exceptional events.
As an Event Coordinator, you will play a crucial role in planning and executing a variety of events that enhance our brand and delight our clients. You will collaborate with vendors, manage logistics, and ensure that every detail is meticulously handled to create unforgettable experiences. Join us in making a significant impact within our organization while enjoying a competitive salary range of AED 7,500 - AED 9,500 monthly.
Responsibilities:
<ul><li>Assist in the planning and execution of events from conception to completion</li><li>
Coordinate with vendors, suppliers, and clients to ensure seamless event operations</li><li>
Manage budgets and track expenses for various events</li><li>
Develop event timelines and ensure deadlines are met</li><li>
Oversee event setup, including audio-visual requirements and seating arrangements</li><li>
Conduct post-event evaluations to gather feedback and improve future events</li><li>
Maintain a detailed database of event contacts and vendors</li><li>
Assist in marketing and promotional activities related to events</li></ul>
Requirements:
<ul><li>High school diploma or equivalent; degree in Hospitality, Event Management, or related field is a plus</li><li>
Strong organizational skills and attention to detail</li><li>
Excellent communication and interpersonal skills</li><li>
Ability to work under pressure and manage multiple tasks simultaneously</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Basic knowledge of event planning software is an advantage</li><li>
Positive attitude and a willingness to learn</li><li>
Experience in customer service or hospitality is a plus</li></ul>
What We Offer:
<ul><li>Competitive commission structure with performance incentives.</li><li>
Opportunities for professional growth and development within the hospitality industry.</li><li>
Supportive and inclusive work environment fostering collaboration and innovation.</li><li>
Access to a broad network of industry professionals and resources.</li><li>
Flexible working arrangements to promote work-life balance.</li></ul></div>

Event Coordinator

Address Hotels + Resorts

<div>
 &ldquo;Every single member of our organization adds a great value. Emaar is not a collection of talented individuals, but a team of great pooled talent.&rdquo; &ndash; Mohamed Alabbar
 
 
 ABOUT THE COMPANY
 
 
 Emaar Hospitality Group, a premier global provider of enriching, personal and memorable lifestyle experiences. As an innovative, agile and influential leader in hospitality, Emaar Hospitality Group is a wholly-owned subsidiary of Emaar Properties PJSC, the developer of elegantly designed and exceptionally built property, malls and hospitality projects across the world.
 
 
 Address Hotels + Resorts is the first brand launched by Emaar Hospitality Group with properties situated in some of the most sought-after locations. Address brings a fresh identity to the global hospitality and service sector by setting new benchmarks with its gracious hospitality and exceptional service.
 
 
 Recognized for its fusion of contemporary style with a touch of classic elegance, Address Hotels + Resorts enriches the lives of its guests with intuitive experiences. Staying true to its tagline &lsquo;Where Life Happens&rsquo;, Address offers its guests opportunities to celebrate life and its most cherished moments. It&rsquo;s the ultimate Address.
 
 
 ABOUT THE ROLE
 
 
 Function: Lifestyle Events
 
 
 Department: General Events
 
 
 Position Summary:
 
 The Banquet &amp; Lifestyle Coordinator will serve as the key liaison between clients, sales teams, and operational departments to ensure seamless planning and execution of events, banquets, and lifestyle experiences at the resort. The role focuses on managing client requests, conducting site visits, and supporting the sales team to deliver exceptional experiences that align with the resort&rsquo;s brand standards.
 
 
 Key Responsibilities:
 
 Serve as the primary point of contact for banquet and lifestyle inquiries from clients and internal teams.
 
 Coordinate and manage site visits for potential clients, providing detailed presentations of the resort&rsquo;s event spaces and services.
 
 Support the sales team by preparing proposals, layouts, and event documentation to meet client requirements.
 
 Liaise with operational teams (banquet, F&amp;B, housekeeping, AV, etc.) to ensure smooth event execution.
 
 Follow up on client requests, confirming details, timelines, and any special requirements in the companies CRM.
 
 Maintain organized records of client interactions, event details, and post-event feedback in CRM.
 
 Assist in coordinating lifestyle experiences, promotional events, and brand activations as required.
 
 Provide timely updates to the sales and management teams regarding client requests, bookings, and event progress.
 
 Weekly and monthly report submissions.
 
 
 Essential Skills &amp; Qualifications:
 
 Strong organizational skills with the ability to manage multiple events and deadlines simultaneously.
 
 Excellent communication and interpersonal skills for interacting with clients, sales teams, and operational departments.
 
 Attention to detail and a proactive approach to problem-solving.
 
 Professional appearance, demeanour, and strong customer service orientation.
 
 Ability to work flexible hours including weekends and evenings as required by events.
 
 
 Desirable:
 
 Prior experience in event coordination, banquets, or lifestyle management within the hospitality industry.
 
 Bachelor&rsquo;s degree in Hospitality, Event Management, or related field.
 
 Knowledge of event management software or CRM systems.
 
 Experience with high-end or luxury hospitality brands.
 
 Understanding of social and lifestyle trends to enhance guest experiences.
 
 
 ABOUT THE FUNCTION
 
 
 The function of a Lifestyle Coordinator is to plan, coordinate, and execute a wide range of events, ensuring they run smoothly, meet their objectives, and provide a positive experience for
 
 attendees.
 
 
 PERFORMANCE DRIVEN CULTURE; WHAT WILL YOU BE MEASURED AGAINST
 
 &bull; Event Attendance: The number of attendees or participants compared to event goals and
 
 historical data. This metric indicates the event's appeal and promotional effectiveness. &bull; Budget Management: The ability to stay within or below the allocated event budget. Cost
 
 control and adherence to budgetary constraints are essential performance indicators. &bull; Event Revenue: The total revenue generated from the event, which may include ticket
 
 sales, sponsorships, merchandise sales, and other sources of income. &bull; Customer Satisfaction: Attendee feedback and satisfaction scores collected through surveys
 
 or post-event evaluations, which measure the overall quality and success of the event. &bull; Event Objectives: Achievement of specific event objectives, such as meeting attendance
 
 targets, promoting a product, or raising awareness for a cause.
 
 
 Technical Skills &bull; Event management &amp; Planning &bull; Budgeting, finance &amp; Forecasting &bull; Vendor &amp; Contract Management &bull; Event production &bull; Venue &amp; Facility Management &bull; Health &amp; Safety compliance &bull; Post-Event evaluations &bull; Cultural Awareness &bull; Fashion &amp; Trends
 
 
 Competencies:
 
 &bull; Put Customer First &bull; Drive for Results &bull; Learning &bull; Resilience &bull; Adaptability
 
 
 QUALIFICATIONS, EXPERIENCE &amp; LANGUAGE PROFICIENCY &bull; Bachelor's Degree: Many employers prefer candidates with a bachelor's degree in a relevant
 
 field, such as hospitality, tourism, business management, or a related discipline. However, some employers may consider candidates with equivalent experience and skills. &bull; Certifications: Possession of certifications related to lifestyle management, concierge
 
 services, or hospitality can be an advantage. Relevant certifications might include Certified Concierge Specialist (CCS), Certified Hotel Concierge (CHC), or similar. &bull; Customer Service Training: Training in customer service and relationship management is highly valuable, as Lifestyle Managers primarily focus on meeting clients' needs and delivering exceptional service. &bull; Prior Experience: Employers typically prefer candidates with several years of relevant work experience in the field of lifestyle management, concierge services, or a related role. &bull; Client-Facing Experience: Experience in customer-facing roles, such as concierge, hospitality, personal assistant, or event planning, can be particularly beneficial. &bull; Networking: A successful Lifestyle Manager often has a well-established network of contacts and resources to help fulfill client requests and desires.
 
 
 
 WHAT WE BELIEVE IN
 
 
 At Emaar, our DNA lays the foundation for everything we do. It forms the base of how we serve our customers, how we speak with one another, and the way we move forward in every decision we make. In short, it is the essence of who we are and how we communicate.
 
 
 Customer Focus
 
 Customers are our number one priority. We take pride in delivering on our promises and above all we value the trust they place in us to deliver flawless products, services and experiences.
 
 Ownership Mindset
 
 No detail is too small, no challenge is too big and no ambition is too great. We drive efficiency and effectiveness into every corner of our business, so we are fit for the future and to compete.
 
 Fast Paced
 
 Speed is everything in business. We evolve and adapt quickly and have the willpower, skills, knowledge and passion needed to deliver extraordinary speed for our customers.
 
 Talent and Tenacity
 
 Our people are heroes, superhumans and warriors. We are a team of great pooled talent that dream big and act quickly, with high energy and positivity.
 
 Adaptability
 
 We keep up with the times, disrupting and challenging the status quo. We challenge conventional wisdom and ourselves, we expect the unexpected, and we develop products and services that reflect the future.
</div>

Padra Medical center

Key Responsibilities<ul><li>Plan, coordinate, and execute medical events, seminars, CME programs, workshops, conferences, and health camps</li><li>Coordinate with doctors, speakers, vendors, and internal teams</li><li>Manage event logistics, scheduling, and on-ground execution</li><li>Handle vendor coordination, venue arrangements, and negotiations</li><li>Assist in budget planning, expense tracking, and MIS reporting</li><li>Support marketing activities related to events and promotions</li><li>Ensure compliance with hospital policies and medical ethics</li></ul>Required Skills<ul><li>Event Planning &amp; Coordination</li><li>Vendor &amp; Stakeholder Management</li><li>Communication &amp; Interpersonal Skills</li><li>Time Management &amp; Multitasking</li></ul>salary : 4k to 7kJob Type: Full-timePay: AED4,000.00 - AED7,000.00 per month

Cloud Spaces - Yas Mall

The Role
 Cloud Spaces is seeking a proactive and detail-oriented Event Assistant to support the Event Manager in planning, coordinating, and executing events across our spaces. This role plays a key part in ensuring seamless event operations, maintaining high service standards, and delivering an exceptional experience for clients, guests, and stakeholders. Key Responsibilities - Assist in setting up and preparing events in line with event requirements and standards - Support event arrangements, including food and beverage service, and post-event breakdown - Maintain cleanliness, organization, and presentation of event areas during and after events - Support guest management by greeting attendees and responding to inquiries professionally - Assist in managing and organizing event storage rooms and inventory - Receive event-related deliveries, verify items against order specifications, and ensure proper storage - Conduct regular inventory checks and report shortages, damages, or maintenance requirements - Provide logistical and operational support to ensure smooth and efficient event execution Qualifications & Experience - Previous experience in events, banquets, or hospitality operations - Strong organizational, multitasking, and time-management skills - Energetic attitude with the ability to work in a fast-paced environment - Excellent communication and interpersonal skills - Collaborative mindset with a strong team-player approach Core Competencies - Operational Excellence: High attention to detail across event setup, service, and post-event processes - Customer Focus: Proactive approach to meeting and exceeding guest expectations - Team Collaboration: Supports colleagues and clients to foster a positive working environment - Adaptability: Flexible and responsive to changing priorities and operational demands If you are passionate about events, hospitality, and creating memorable experiences in a dynamic coworking environment, apply now to join Cloud Spaces and be part of our growing community
 
Requirements
 Event Planning Event Coordination Banquet Services Hospitality Management Customer Service Guest Relations Food & Beverage Service Inventory Management Logistics Coordination Team Collaboration Time Management Communication Skills Attention to Detail Adaptability / Flexibility Operational Excellence
 
About the company
 Cloud Spaces, Aldar group's pioneering brand is a business and lifestyle co-working space with a lively and welcoming environment that is ideal for those looking for an inspiring place to work. It is Middle East's first coworking space located within a shopping mall, Yas Mall in Abu Dhabi ,our flagship location becoming the first shopping mall in this region to harbour such a concept within its premises. Our recent Expansion in Abu Dhabi Global Market financial centre has also given international clients a platform to conduct business and grow in the region. We offer a variety of contemporary and modern workspaces designed to deliver comfort and spark motivation. A co-working space solutions for anyone who is a creative entrepreneur, freelancer , large business entity or an SME by creating an environment to work, connect and collaborate. It is designed to offer a variety of solutions to suit work needs and unleash creativity, from fully furnished office suites, to spacious and ventilated lounges, sound-proof cubicles, open work desks and fully-equipped meeting rooms. Opportunity to work within a community and meet other professionals, and give a platform for business to grow to greater heights. The coworking zones make it easy for professionals from different companies to meet and form mutually beneficial business relationships. Considering the expansion plans, the company is looking out for professionals from various sectors who are committed and are ready to strive with the companies vision.

Verve Management

The ideal candidate must have- Excellent English (Spoken and writing skills)- Organizational skills- MS office skills- Event experience a plus- Able to start immediately- Team player- Ability to work under pressure, on multiple projects at a time.* Arabic and french knowledge preferred.Job Types: Full-time, PermanentApplication Question(s):<ul><li>Are you currently in Dubai and able to join immediately?</li><li>Visa Status and Validity</li><li>Expected salary?</li><li>Do you have prior event experience?</li></ul>

Secret Sauce Society

About Secret Sauce SocietySecret Sauce Society LLC is a dynamic experiential marketing agency at the forefront of creating engaging brand moments through large-scale live events, pop-up activations, and IP-driven collaborations. We work with major brands across industries like Consumer Products, Gaming, Anime, and Entertainment to bring exciting experiences to life for our clients and their audiences.Role SummaryWe are seeking a highly organized, detail-oriented Project Event Coordinator to oversee multiple projects from start to finish. In this role, you will collaborate with cross-functional teams, vendors, and clients, managing logistics, event production, and project timelines. If you're looking for a hands-on role in a fast-paced environment with a creative, driven team, this is the opportunity for you.This is a hybrid role, where you'll work remotely for most tasks but will be required to be on-site for events, both local and out-of-state. You will also work in the office 1-2 days per week.Key ResponsibilitiesProject &amp; Event Coordination<ul><li>Oversee and coordinate the planning and execution of various projects, including large-scale events and pop-up activations</li><li>Manage project timelines, deliverables, and key milestones, ensuring everything stays on track</li><li>Act as the point of contact for vendors, suppliers, and contractors during all phases of the event</li><li>Lead logistics coordination, including venue selection, transportation, and on-the-ground setup</li><li>Prepare and manage event budgets, track expenses, and ensure all costs stay within budget</li><li>Conduct quality control checks for event setups and deliveries to ensure everything meets expectations</li><li>Ensure that all aspects of event production run smoothly, from concept to completion</li><li>Assist with the design, development, and execution of event marketing collateral, digital assets, and onsite branding</li><li>Help build and maintain event schedules, coordinate staff, and manage event-day operations</li><li>Provide day-of support during events, ensuring staff, vendors, and clients are aligned</li></ul>Cross-Functional Coordination<ul><li>Collaborate with internal teams, leadership, and clients to align on project vision, objectives, and expectations</li><li>Provide regular updates on project status, identifying and resolving any potential issues proactively</li><li>Facilitate meetings with team members, vendors, and clients to ensure project details are communicated effectively</li><li>Help track and expedite deliverables across multiple departments (creative, logistics, operations)</li></ul>Event Travel &amp; On-Site Support<ul><li>Travel to off-site locations for live events, ensuring smooth operations, client relations, and troubleshooting as needed</li><li>Provide logistical support for team travel, including flights, accommodations, and itineraries for on-site event teams</li><li>Assist with physical event setup and teardown, managing both crew and vendors to ensure smooth operations</li><li>Lead efforts to manage guest flow, attendee engagement, and event-day customer experience</li><li>Ensure all event safety protocols are followed and provide event-day troubleshooting support when necessary</li></ul>Communication &amp; Reporting<ul><li>Serve as the main point of communication between vendors, clients, and internal teams during the project lifecycle</li><li>Prepare event summaries and post-event reports for leadership and clients, including lessons learned and performance metrics</li><li>Develop clear and concise communication materials, including briefing documents, event proposals, and status updates</li><li>Create and maintain comprehensive project documentation, ensuring all plans, deliverables, and post-event reports are organized</li></ul>General Support<ul><li>Be adaptable to assist in various capacities, from project management to on-site event coordination, depending on business needs</li><li>Troubleshoot and solve operational challenges swiftly and professionally</li><li>Maintain a flexible work schedule during peak event periods, including evenings, weekends, and holidays</li><li>Perform other duties as assigned by leadership to support the needs of the business</li></ul>Required Qualifications<ul><li>1-3 years of experience in project coordination, event planning, or a related field</li><li>Excellent organizational skills with the ability to handle multiple projects simultaneously</li><li>Strong attention to detail, ensuring no aspect of a project is overlooked</li><li>Proven ability to manage tight deadlines and work in a fast-paced environment</li><li>Effective communication skills, both written and verbal, with the ability to work collaboratively across teams</li><li>Experience with budget management, tracking, and reporting</li><li>Proactive attitude and the ability to anticipate challenges and solutions before they arise</li><li>Comfortable working independently and as part of a team</li></ul>Preferred Qualifications<ul><li>Experience working on large-scale live events or experiential marketing campaigns</li><li>Familiarity with event production and logistics, including vendor management and event technology</li><li>Ability to work well under pressure, adapt quickly to changes, and maintain a positive attitude</li><li>Knowledge of social media management and content creation for event marketing</li><li>Experience working in a creative or startup environment</li></ul>Tools &amp; SystemsMust be comfortable with:<ul><li>Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)</li><li>Slack</li><li>Canva</li><li>Zoom / Google Meet / Microsoft Teams</li><li>Project management tools (Asana, Trello, or similar)</li><li>Basic CRM or event management platforms</li></ul>Work Structure<ul><li>Hybrid role: Primarily remote with 1&ndash;2 in-person days per week in Ontario, CA (flexible)</li><li>Occasional travel required for events across various locations</li><li>Evening, weekend, and holiday availability required during event days</li></ul>Compensation<ul><li>Salary Range: $42,000 - $60,000 per year (based on experience and fit)</li></ul>Why This Role Is Special<ul><li>Work directly with leadership and be an integral part of shaping memorable experiences for top brands</li><li>Opportunity to learn and grow in a fast-paced, creative environment</li><li>Exposure to all facets of event management, from logistics to execution</li><li>Chance to help shape the future of experiential marketing and event production</li></ul>Benefits:<ul><li>401(k)</li><li>Flexible work schedule with hybrid work arrangement</li><li>Growth opportunities within the organization, with potential to move into event leadership roles</li></ul>Job Type: Full-timePay: $42,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Flexible schedule</li><li>Paid time off</li></ul>People with a criminal record are encouraged to applyEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Project management: 1 year (Preferred)</li><li>Events management: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Ontario, CA 91761 (Required)</li></ul>Work Location: In person

Project Event Coordinator

Kartha Financial Inc

Manage cash counterKeeping account recordsAssist with organizing and planning of events &amp; activitiesEvent and Media CoordinationGood communication skillsPublic relationsUnderstand customer needs, complaints and suggestionsFluency in Malayalam. English, (Hindi a plus)Write up on eventsEdit, proofread as part of due diligence before publishingSecure good photos and videos for future publishingObserve and respond on Social MediaJob Types: Full-time, Part-timePay: ₹15,832.17 - ₹20,494.50 per monthExperience:<ul><li>total work: 1 year (Preferred)</li></ul>Work Location: In person

Accounts & Event Coordinator

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