event coordinator

Pure Magic Exhibition & Conference Organizing

Position Overview: The Exhibition/Event Coordinator is responsible for planning, coordinating, and executing a variety of events and exhibitions. This role requires a highly organized, detail-oriented, and proactive individual with excellent interpersonal and communication skills. The Coordinator will work closely with internal teams and external clients to ensure seamless execution of events.Key Responsibilities:Event Coordination:<ul><li>Plan, organize, and execute events such as exhibitions, conferences, trade shows, seminars, workshops, and corporate functions.</li><li>Collaborate with clients to understand their objectives and preferences.</li><li>Coordinate all event logistics, including venue selection, catering, audiovisual setup, and transportation.</li><li>Oversee event setup, registration, attendee communication, and on-site management.</li><li>Be available on weekends for on-site event coordination as needed.</li></ul>Client Relationship Management:<ul><li>Build and maintain strong relationships with clients, understanding their needs and providing tailored solutions.</li><li>Respond promptly and professionally to client inquiries, concerns, and feedback.</li><li>Provide exceptional service throughout the event planning and execution process.</li><li>Maintain accurate documentation of events, client interactions, and sales activities.</li><li>Generate reports on event outcomes and related metrics.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Event Management, Hospitality, Marketing, or a related field.</li><li>0-1 years of experience in the event or exhibition industry.</li><li>Fluency in English; additional languages are a plus.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.</li><li>Ability to work collaboratively in a team environment and contribute positively to team goals.</li><li>Flexibility to work during peak event periods and adapt to changing schedules.</li><li>UAE driving license is an advantage.</li></ul>Job Type: Full-time

Event Coordinator

Dhahran Techno Valley

<div>
 
 
 What We Are Looking For:
 
 
 
 
 
 
 A
 
 creative and highly organized professional
 
 to manage both the visual identity and the logistical execution of DTVC's
 
 engagement campaigns
 
 . In this unique role, you will be responsible for
 
 designing compelling visual content
 
 across all media, including
 
 promotional posts
 
 , while simultaneously
 
 planning, coordinating, and executing all campaign-related events
 
 . You need to be a strategic communicator and meticulous planner who can ensure DTVC's brand is visually appealing and that its events run seamlessly to engage our diverse set of partners across the government, commercial, and academic sectors.
 
 
 
 
 
 
 About the Role:
 
 
 
 The Graphic Design and Event Coordinator is intended to:
 
 <ul>
 <li>
 Develop and maintain a consistent, high-quality visual brand identity for DTVC and its
 
 campaigns
 
 .
 </li>
 <li>
 
 Design all marketing and promotional posts
 
 (digital and print) that effectively communicate DTVC's value and vision.
 </li>
 <li>
 Plan, organize, and execute a diverse portfolio of engaging
 
 campaign events
 
 , including networking sessions, launch events, and workshops that drive engagement.
 </li>
 <li>
 Work closely with internal teams and external partners (KFUPM, Science Park tenants, corporations) to align design and event activities with strategic goals.
 </li>
 <li>
 Ensure all visual and event-related operations are executed with a results-driven and professional standard.
 </li>
 </ul>
 
 
 
 
 
 Duties and Responsibilities:
 
 
 
 
 Graphic Design and Communications:
 
 
 <ul>
 <li>
 
 Design and produce high-quality digital and print assets, including promotional posts,
 
 presentations, brochures, social media graphics, email templates, event signage, and internal communications.
 </li>
 <li>
 
 Proactively design creative posts
 
 to promote DTVC campaigns, events, and partnership successes across relevant channels.
 </li>
 <li>
 Manage DTVC&rsquo;s image library and ensure all materials adhere to brand guidelines.
 </li>
 <li>
 Collaborate with the Education &amp; Training Engagements Manager to create visual roadmaps for key campaign and partnership initiatives.
 </li>
 </ul>
 
 
 Campaign Event Coordination and Management:
 
 
 <ul>
 <li>
 Organize and facilitate all
 
 campaign-related events
 
 , including launch parties, networking events, workshops, and seminars.
 </li>
 <li>
 Manage the end-to-end execution of the weekly
 
 Innovation Caf&eacute; networking event
 
 , ensuring it supports current campaign objectives.
 </li>
 <li>
 Coordinate event logistics, including vendor negotiation, venue setup, A/V requirements, catering, and on-site management.
 </li>
 <li>
 Develop event timelines, budgets, and post-event reports, tracking key metrics for campaign success.
 </li>
 <li>
 Work closely with appointed university faculty and DTVC senior management to tailor event experiences to meet strategic needs.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 BA/BS Bachelor&rsquo;s degree (preferred) in Graphic Design, Communications, Marketing, or a related field.
 </li>
 </ul>
 
 
 Experience:
 
 
 <ul>
 <li>
 3 &ndash; 5 years of relevant experience, with a proven
 
 portfolio in graphic design AND demonstrable experience in campaign-driven event planning
 
 /management.
 </li>
 </ul>
 
 
 Competencies:
 
 
 <ul>
 <li>
 
 Creative and Detail-Oriented:
 
 Proven graphic design skills with a strong portfolio and an exceptional eye for detail in all design and event logistics.
 </li>
 <li>
 
 Massive Communicator &amp; Collaborator:
 
 Equipped with strong communication, interpersonal, and negotiation skills to manage both vendors and high-level stakeholders.
 </li>
 <li>
 
 Project Management Skills:
 
 Excellent organization, planning, budgeting, and time management skills to manage simultaneous design projects and events.
 </li>
 <li>
 
 Proactive &amp; Hands-On:
 
 A
 
 go-getter
 
 with an ability to work independently and collaboratively in a fast-paced environment.
 </li>
 <li>
 
 Strategic Thinker
 
 with a results-driven mindset focused on campaign objectives.
 </li>
 <li>
 Good business sense and an understanding of the academic and innovation landscape.
 </li>
 </ul>
 
 
 Language Skills:
 
 
 <ul>
 <li>
 
 Strong verbal and written Arabic and English communication skills
 
 are essential.
 </li>
 </ul>
 
 
 Computer Skills:
 
 
 <ul>
 <li>
 
 Expert proficiency
 
 in industry-standard graphic design software (e.g., Adobe Creative Suite: InDesign, Illustrator, Photoshop).
 </li>
 <li>
 Proficiency in using Microsoft Office Suite products (Word, Excel, PowerPoint) or other similar programs
 </li>
 </ul>
 
 
</div>

NATIONAL GROUP

<ul><li>Coordinate hotel reservations for artists, guests, and performers</li><li>Arrange flight tickets, transportation, and event-related travel logistics</li><li>Liaise with hotels, travel agents, and vendors for smooth execution</li><li>Welcome and assist performers and VIP guests during events</li><li>Maintain schedules and ensure timely arrangements</li></ul>Requirements:<ul><li>Female candidate with a professional appearance and demeanor</li><li>Strong communication and interpersonal skills</li><li>Well-organized with attention to detail</li><li>Previous experience in hospitality, travel coordination, or event management is a plus</li><li>Fluent in English (Arabic or other languages is an advantage)</li></ul>Job Type: Full-timePay: QAR3,000.00 - QAR4,000.00 per monthApplication Question(s):<ul><li>The salary range offered for this position is QR 3000 to QR. 4000, plus accommodation. Will you accept this offer?</li><li>Are you able to join immediately if selected for this position, or would you require a notice period?</li></ul>Experience:<ul><li>events coordinator: 3 years (Required)</li></ul>

Elegancia Services

We are seeking a dynamic and detail-oriented Event Coordinator with a strong background in hospitality to manage and execute corporate and social events. The ideal candidate will bring creativity, organizational excellence, and a customer-first mindset to deliver seamless experiences from planning to execution.What you&rsquo;ll do:<ul><li>Plan, coordinate, and execute events including conferences, corporate functions, club events, and special occasions.</li><li>Collaborate with clients to understand the requirements, budgets, and objectives.</li><li>Liaise with vendors, suppliers, and internal teams to ensure timely and high-quality service delivery.</li><li>Manage event logistics such as venue setup, catering, d&eacute;cor, audio-visual arrangements, and transportation.</li><li>Maintain high service standards in line with the hospitality values</li><li>Prepare post-event reports, feedback, and cost analysis.</li></ul>What we&rsquo;re looking for:<ul><li>Bachelor&rsquo;s degree in Hospitality, PR, Marketing, Advertising, or Business Management.</li><li>Minimum 5 years&rsquo; experience in event planning within clubs or 4&ndash;5-star hotels.</li><li>Proven track record of managing large-scale or high-profile events.</li><li>Strong communication, negotiation, and organizational skills.</li><li>Fluent in English; Arabic is an added advantage.</li><li>Energetic, detail-oriented, and passionate about delivering memorable experiences.</li></ul>Only candidates meeting the above requirements will be contacted.Job Types: Full-time, PermanentApplication Question(s):<ul><li>Joining Availability</li></ul>

Event Coordinator - Hospitality

MIRA Construction

<div>Mira Construction is looking for the Event Construction to join the team, who will be responsible for strategic planning, organization, and successful execution of events. In this role, you will initiate and lead events around the world &mdash; from international exhibitions to private presentations and conferences. 
 
Responsibilities: 
 
Full management of the event preparation process: from concept to post-event analysis.<ul>
<li>
Planning and coordination of events: exhibitions, roadshows, presentations, conferences, and workshops.</li>
<li>Development and control of event budgets.</li>
<li>Selection and coordination of contractors: venues, catering, technical support, design, and printed materials.</li>
<li>Communication with clients, partners, government bodies, and sponsors.</li>
<li>Collaboration with designers to create materials aligned with the brand&rsquo;s visual identity.</li>
<li>Monitoring quality and ensuring deadlines are met.</li>
<li>Analysing event effectiveness and implementing improvements.</li>
<li>Contributing to the development of the holding&rsquo;s overall event calendar.</li>
</ul>
Requirements<ul><li>
3+ years of experience in event management (preferably in Europe)</li></ul><ul>
<li>Proven experience in managing projects from scratch: planning, logistics, and oversight</li>
<li>Strong budget management skills and financial discipline</li>
<li>Experience working with contractors and ensuring quality control</li>
<li>Willingness to travel frequently within the EU</li>
<li>Flexible schedule (availability to work evenings and weekends if needed)</li>
<li>Fluent in English (C1) and Russian &mdash; both required</li>
<li>EU visa is a plus</li>
</ul>
Benefits<ul><li>
Official employment in the UAE</li><li>
Competitive and stable salary</li><li>
Comprehensive medical insurance</li><li>
Engaging tasks, professional growth, and large-scale projects</li><li>
Business trips to Europe</li></ul></div>

FeverUp

<div><div>Hey there!
 
We're Fever, the world's leading tech platform for culture and live entertainment,

Our mission? To democratize access to culture and entertainment. With our proprietary cutting-edge technology and data-driven approach, we're revolutionizing the way people engage with live entertainment.
 
 
Every month, our platform inspires over 300 million people in +40 countries (and counting) to discover unforgettable experiences while also empowering event creators with our data and technology, helping them scale, innovate, and enhance their events to reach new audiences.

Our results? We've teamed up with major industry leaders like Netflix, F.C. Barcelona, and Primavera Sound, presented international award-winning experiences, and are backed by several leading global investors! Impressive, right?

To achieve our mission, we are looking for bar-raisers with a hands-on mindset who are eager to help shape the future of entertainment! 
 
Ready to be part of the experience?

Now, let's discuss this role and what you will do to help achieve Fever's mission.</div>

What is Candlelight?

Since July 2019, Fever Originals has produced a series of classical music concerts in a &quot;candlelit setting&quot; which take place in the most intimate and undiscovered venues all over the world. Cities include: France (Paris, Toulouse, Lyon), Spain (Madrid, Barcelona, Seville, Valencia), Portugal (Lisbon and Porto), and the United States (Los Angeles, New York, and Chicago), and are in the process of expanding to your city! Candlelight has democratized classical music by sharing it with the general public and providing a unique experience for each of our audiences. As of today, Candlelight concerts are present in over 300 cities around the world!

We are looking for a Freelance Event Coordinator to manage our Candlelight concerts in Qatar. This role involves full event management, mainly at weekends. 

Job description:

We are looking for a Freelance Event Coordinator to manage our Candlelight concerts in Qatar. This role involves full event management, mainly at weekends.

Responsibilities:
<ul>
<li>On-site concert coordination (pre-production and production).</li>
<li>Supervision of teams (up to 15 people) and service providers (up to 10 companies).</li>
<li>Managing institutional relations (local authorities, companies, associations).</li>
<li>Ensuring a smooth experience for the audience.</li>
</ul>
Profile required:
<ul>
<li>Experience in logistics and team management.</li>
<li>Knowledge of the live performance sector.</li>
<li>Good stress and contingency management skills.</li>
<li>Fluent in English (Arabic is a plus)</li></ul> 


Remuneration: According to profile<div>
Thank you for considering joining Fever. We cannot wait to learn more about you!

If you want to learn more about us: Fever's Blog | Tech.Eu |TechCrunch

Fever is committed to creating an inclusive and diverse workspace where everyone's background and ideas count. Our main goal is to find the best possible talent regardless of place of birth, racial or ethnic origin, gender, gender identity, religion, opinion, sexual orientation, disability, pregnancy, marital status, age or caring responsibilities. We encourage everyone to apply!

If you require any kind of accommodation during the selection process please contact our Talent team so we can help you by providing a welcoming and seamless journey.

If you want to know more about how Fever processes your personal data, click here Fever - Candidate Privacy Notice</div></div>

Event Coordinator - Qatar

Topaz Event Organizers

The Female Event Coordinator is responsible for assisting in the planning, coordination, and execution of events from concept to completion. She will ensure smooth communication between departments, clients, and vendors while maintaining company standards of quality and professionalism.Key Responsibilities:<ul><li>Assist in planning, organizing, and executing corporate, private, and government events.</li><li>Coordinate event logistics including venue selection, permits, suppliers, and manpower arrangements.</li><li>Manage client communication, ensuring all requirements are understood and met.</li><li>Support the Event Manager in preparing proposals, quotations, and event timelines.</li><li>Coordinate with internal departments (design, production, logistics, and marketing) for event requirements.</li><li>Conduct on-site supervision during setup, execution, and dismantling of events.</li><li>Maintain vendor and client databases.</li><li>Prepare post-event reports, feedback summaries, and expense documentation.</li><li>Ensure adherence to event budgets and company standards.</li><li>Maintain a professional image and represent the company positively at all times.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Events Management, Marketing, Hospitality, or related field.</li><li>1&ndash;3 years of experience in event coordination or a similar role (preferred in the events industry).</li><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in MS Office and event management tools.</li><li>Ability to work under pressure and meet deadlines.</li><li>Flexibility to work evenings, weekends, and travel to event sites as required.</li></ul>Personal Attributes:<ul><li>Creative and detail-oriented</li><li>Professional appearance and demeanor</li><li>Team player with a proactive attitude</li><li>Strong problem-solving and negotiation skills</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Female Event Coordinator

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