event logistics coordinator

Talent Blueprint FZ LLC

Candidates must be currently based in Saudi Arabia About the Role: We're looking for a detail-oriented Logistics Coordinator to support on-ground logistics and operations at one of our event sites. The role requires strong organizational skills and hands on experience managing deliveries, materials, and suppliers in dynamic environments. Key Responsibilities: <ul> <li>Coordinate day-to-day logistics, deliveries, and site movements.</li> <li>Oversee vendor scheduling and ensure timely delivery and pickup of goods.</li> <li>Maintain accurate tracking of materials, inventory, and equipment.</li> <li>Support warehouse and storage operations at assigned locations.</li> <li>Liaise with production, operations, and site teams for smooth logistics flow.</li> <li>Prepare daily logistics reports and documentation.</li> <li>Ensure compliance with safety, security, and access procedures.</li> </ul> Ideal Candidate Profile: <ul> <li>Based either in Jeddah (no inter city travel required).</li> <li>3-5 years of experience in logistics, operations, or supply chain (preferably in events or similar setups).</li> <li>Proficient in Excel and documentation management.</li> <li>Excellent coordination and communication skills.</li> <li>Fluent in English (Arabic is an advantage).</li> <li>Available to start by 2 November 2025.</li> </ul> Seniority level Associate Employment type Contract Job function Administrative, Supply Chain, and Strategy/Planning Industries: Events Services and Transportation, Logistics, Supply Chain and Storage Referrals increase your chances of interviewing at Talent Blueprint FZ LLC by 2x

Logistics Coordinator

The Energy Training Centre

<div>
 
 Location: Dubai Media City, Dubai
 
 
 Employment Type: Full-time
 
 
 
 Start Date: Immediate
 
 
 
 
 
 
 
 About Us:
 
 
 
 We are a dynamic and fast-growing international training company specializing in short-term professional development programmes across the globe. With weekly events scheduled throughout the year, we operate in a high-demand, high-speed environment&mdash;and we&rsquo;re looking for someone exceptional to keep us moving smoothly.
 
 
 
 
 
 
 Position Overview:
 
 
 
 We are seeking a Travel &amp; Logistics Coordinator to manage end-to-end travel arrangements for our trainers, delegates and staff. This includes
 
 flight bookings, hotel accommodations, and logistical support for events across various international destinations.
 
 T
 
 he ideal candidate thrives under pressure, handles multiple bookings simultaneously with zero room for error, and can hit the ground running.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Coordinate and book international and local flights, hotels, and ground transportation.
 </li>
 <li>
 Manage last-minute changes and emergency travel issues promptly.
 </li>
 <li>
 Track travel expenses and ensure cost-effective booking solutions.
 </li>
 <li>
 Collaborate with internal teams to understand scheduling and accommodation needs.
 </li>
 <li>
 Maintain accurate travel records and documentation for audit and reporting purposes.
 </li>
 <li>
 Assist with visa processes and travel documentation where required.
 </li>
 </ul>
 
 
 
 
 
 Who You Are:
 
 
 <ul>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Excellent multitasker with the ability to prioritize under pressure
 </li>
 <li>
 Strong communication and negotiation skills with vendors and travel agencies
 </li>
 <li>
 Experienced in using travel booking platforms and tools
 </li>
 <li>
 Able to work flexible hours when needed to accommodate different time zones
 </li>
 <li>
 UAE experience is preferred, but not essential
 </li>
 <li>
 Must be available to join immediately
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Minimum 2 years of experience in travel coordination, executive assistance, or event logistics
 </li>
 <li>
 Background in the training, events industry or project management is a plus
 </li>
 <li>
 Bachelor&rsquo;s degree or relevant diploma preferred
 </li>
 </ul>
</div>

Travel & Logistics Coordinator for a Training Company (Immediate Start)

Chesamel Group

<div>
 
 
 Who We Are
 
 
 
 Chesamel Group is an agile consultancy headquartered in London, focused on driving extraordinary growth for forward-thinking businesses through innovative, bespoke solutions. The team challenges traditional thinking to deliver transformative business outcomes using human ingenuity and advanced technology.
 
 
 We listen with intent, connect brilliant minds, develop bold ideas, and create solutions so our partners achieve extraordinary success. Which is why some of the world&rsquo;s biggest and best-known tech companies choose to work with us.
 
 
 
 
 
 
 The Team
 
 
 
 Chesamel has a large team of marketing experts delivering on client projects across the globe, ranging from fully integrated and embedded consultancy to ad-hoc on demand project delivery. You will be joining a collective focused on delivering excellent client servicing while leading business transformation for our clients.
 
 
 
 
 
 
 Our Client
 
 
 
 
 
 Helps millions of organisations empower their employees, serve their customers, and build what&rsquo;s next for their business, all with technology built in the cloud. Their products are engineered for security, reliability and scalability, running the full stack from infrastructure to applications to devices and hardware. You will be embedded in a team dedicated to helping businesses ranging from enterprises to startups, educational institutions and government agencies to see the benefits of our technology come to life.
 
 
 
 
 
 
 Core Responsibilities:
 
 
 
 
 
 
 
 Event Planning &amp; Logistics - 40%
 
 
 <ul>
 <li>
 Work in partnership with local agencies to coordinate event logistics: venue selection, catering, A/V setup, branded materials, and onsite management.
 </li>
 <li>
 Manage event process, including GEMs ticketing, in-house event space bookings (AV, security, facilities).
 </li>
 <li>
 Oversee branded physical assets (banners, signage, badges, lanyards).
 </li>
 <li>
 Recruit and brief Brand Ambassadors.
 </li>
 <li>
 Track and manage event budgets, including POs and invoice processing.
 </li>
 </ul>
 
 
 
 
 
 Content &amp; Marketing - 25%
 
 
 <ul>
 <li>
 Collaborate with internal and external stakeholders and local marketing to create event content and playbooks.
 </li>
 <li>
 Develop copy for assets (landing pages, invites, follow-up comms) including social media liaison.
 </li>
 <li>
 Proofread and adapt localised copy for all event materials.
 </li>
 <li>
 Provide presentation support (slide polishing)
 </li>
 <li>
 Share playbooks with partners to support self-run events.
 </li>
 </ul>
 
 
 
 
 
 Stakeholder &amp; Partner Management - 20%
 
 
 <ul>
 <li>
 Align with local sales leads and country teams to define event strategies.
 </li>
 <li>
 Liaise with sales, account teams, and leadership to gather requirements and ensure objectives are met.
 </li>
 <li>
 Build and maintain relationships with external vendors and strategic partners.
 </li>
 <li>
 Source and coordinate event speakers.
 </li>
 </ul>
 
 
 
 
 
 Audience Acquisition &amp; Reporting - 15%
 
 
 <ul>
 <li>
 Drive attendee acquisition, working closely with sales teams to identify target accounts.
 </li>
 <li>
 Manage registration systems, liaising with sales on acceptance/rejection of attendees.
 </li>
 <li>
 Communicate event details (invitations, confirmations, reminders).
 </li>
 <li>
 Track attendance, gather event feedback, and report on event performance.
 </li>
 </ul>
 
 
 
 
 
 Essential Qualifications &amp; Skills
 
 
 <ul>
 <li>
 AI Skills (content creation &amp; project management)
 </li>
 <li>
 Proven experience in event project management, ideally in B2B tech/enterprise environments.
 </li>
 <li>
 Strong organisational skills with ability to manage multiple events simultaneously.
 </li>
 <li>
 Excellent written and verbal communication, including copy editing.
 </li>
 <li>
 Proactive, detail-oriented, and able to work independently.
 </li>
 <li>
 Skilled at cross-functional collaboration and vendor management.
 </li>
 <li>
 Proficient in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar) and event management tools.
 </li>
 </ul>
 
 
 
 
 
 Desirable Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Familiarity with cloud computing and the technology industry.
 </li>
 <li>
 Experience with audience acquisition and registration management.
 </li>
 <li>
 Budget tracking and financial reconciliation experience.
 </li>
 </ul>
 
 
</div>

Event Manager - Saudi Arabia

Holland & Hart LLP

<div>Just a few of the reasons you might love working for Holland &amp; Hart LLP!
<ul>
<li>Meaningful, high-impact work supporting events and experiences</li>
<li>Collaborative, positive team culture that values creativity and precision</li>
<li>Hybrid schedule offering both in-office connection and flexibility</li>
<li>Clear opportunities for professional growth</li>
<li>Competitive compensation and a robust benefits package</li>
<li>Generous paid time off and firm holidays to recharge and enjoy life outside of work</li>
</ul>
Keep reading to learn even more about this position and our team! 


General Purpose:

The Event Coordinator, under supervision of the Event Manager, supports the planning, logistics, and execution of the firm&rsquo;s events, including client programs, conferences, sponsorships, and internal retreats and initiatives. Working closely with the Event Manager, this role ensures that all events are delivered seamlessly, professionally, and in alignment with the firm&rsquo;s brand and strategic objectives.

Essential Duties/Responsibilities:

Branded Inventory Giveaways and Gifting Management:
<ul>
<li>Oversee the selection, ordering, and distribution of branded giveaways and client gifts to support events, sponsorships, and relationship-building initiatives, ensuring accurate tracking and inventory control to maintain appropriate stock levels.</li>
<li>Research vendors and maintain relationships to ensure high-quality, brand-aligned products that reflect firm standards.</li>
<li>Develop and manage processes for gifting requests across the firm, ensuring consistency, cost-effectiveness, and timely delivery.</li>
<li>Track inventory, expenses, and budgets related to promotional items and gifting, and ensure all invoices are processed accurately and on time.</li>
</ul>
Event Support: 

<ul>
<li>Collaborate with the Event Manager to plan and deliver in-person, virtual, and hybrid events, such as client receptions, conferences, sponsorship events, and retreats that reflect firm priorities and brand standards.</li>
<li>Coordinate logistics such as venue research and booking, catering, Audio Visual and technology set-up and coordination, guest lists, registration, event materials, and on-site event support.</li>
<li>Utilize Cvent and other event technology platforms to manage requests and develop event apps, coordinating communications, and content to support a seamless event experience.</li>
<li>Partner with the Communications and Creative teams to prepare event materials such as invitations, signage, and name badges, ensuring brand consistency throughout.</li>
<li>Manage the distribution of invitations, track RSVPs, and maintain accurate and organized event data within Cvent and CRM systems.</li>
<li>Maintain organized and accessible event files and project timelines to track key details, provide status updates, and ensure clear communication across all stages of planning.</li>
<li>Support post-event processes including compiling feedback, reconciling budgets, preparing recaps, and coordinating attorney and marketing follow-up.</li>
<li>Track event metrics and identify opportunities to improve efficiency and attendee engagement.</li>
<li>Provide proactive communication and operational support to the Event Manager to ensure consistent execution and successful outcomes for all firm events.</li>
<li>Demonstrate accountability and follow-through by maintaining timely updates, clear communication, and ownership of assigned tasks from start to completion.</li>
<li>Research and stay current on venues, vendors, and emerging event trends to provide the Event Manager with detailed, creative recommendations that enhance the attendee experience and support informed planning decisions.</li>
</ul>
Operational Administrative Support and Collaboration:
<ul>
<li>Track event budgets, expenses, and vendor invoices and assist with budget monitoring and reconciliation, including vendor card use and travel expense reporting.</li>
<li>Maintain the events calendar and ensure accurate and up to date reporting of event details within Cvent, CRM and /other databases.</li>
<li>Compile post-event feedback and summarize key outcomes to inform future planning and continuous improvement.</li>
<li>Partner with business development colleagues to ensure events and gifting initiatives align with client engagement goals.</li>
<li>Execute responsibilities within established processes and approvals, collaborating closely with the Event Manager to ensure alignment with event strategy and firm standards.</li>
<li>Collaborate with external vendors and service providers to manage timelines, deliverables, and overall quality of execution.</li>
<li>Work closely with the firm&rsquo;s office services team to coordinate shipping for events and branded giveaways.</li>
<li>Perform additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm&rsquo;s overall objectives.</li>
</ul>
Competencies:
<ul>
<li>Communication &ndash; Understands the importance of and demonstrates verbal, written, and non-verbal communications.</li>
<li>Customer/Client Experience &ndash; Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.</li>
<li>Job Knowledge &amp; Technical Skill &ndash; Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.</li>
<li>Team Player &ndash; Works within team and cross-functionally to meet required results.</li>
</ul>
Job Qualifications (Education, Experience and Certification):
<ul>
<li>Exceptional attention to detail and commitment to producing accurate, high-quality work across all deliverables.</li>
<li>Ability to see the big picture while remaining flexible, calm, and solutions oriented under pressure.</li>
<li>Proven problem-solving and critical-thinking skills with sound judgment and accountability.</li>
<li>Strong organizational and project management skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.</li>
<li>High degree of motivation, initiative, and ownership, with a strong sense of responsibility, responsiveness, and client service.</li>
<li>Excellent written and verbal communication skills with the ability to communicate clearly, diplomatically, and effectively with attorneys, vendors, and colleagues.</li>
<li>Produce error-free materials by thoroughly reviewing all event documents, communications, and data for accuracy before submission.</li>
<li>Demonstrate initiative by anticipating needs and offering solutions while maintaining alignment with event goals and manager direction.</li>
<li>Proven ability to compile and analyze event data, including manifests, budgets, and post-event results, to inform future planning.</li>
<li>Ensure proficiency in technology relevant to the position including Microsoft Office (Word, Excel, PowerPoint) and event management platforms such as Cvent or similar tools.</li>
<li>Collaborative team player who proactively contributes to process improvement, efficiency, and innovation within the Events Team.</li>
</ul>
Qualifications:

Required:
<ul>
<li>3-4 years of experience in event coordination or hospitality, preferably within a professional services environment.</li>
<li>Proven experience supporting large-scale events, conferences, or client programs.</li>
<li>Proficient in Microsoft Office (Word, Excel, PowerPoint) with the ability to learn and apply new technologies quickly.</li>
<li>Strong communication and interpersonal skills with professionalism, diplomacy, and a commitment to exceptional client service.</li>
<li>Exemplary writing ability: solid grammar, spelling, and proofreading.</li>
<li>Strong organizational and time management abilities to balance multiple priorities effectively.</li>
</ul>
Preferred:
<ul>
<li>Bachelor&rsquo;s degree in marketing, communications, business, hospitality management, or related field preferred.</li>
<li>Experience managing branded giveaways, promotional products, or gifting programs.</li>
<li>Familiarity with CRM systems and basic experience with audio visual coordination.</li>
<li>Experience using Cvent or similar event management software to manage event workflows, apps, and reporting.</li>
</ul>
Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events. Travel may also be required to firm office locations.

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note:

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Schedule:

At this time, this position allows for a hybrid schedule, generally in-office 2 days per week and remote 3 days per week. Additional days in-office may be required depending on business need and the demands of specific tasks. The hybrid work structure may change at any time, including the number of in-office day requirement.

Compensation:

Holland &amp; Hart offers of employment take into consideration a candidate&rsquo;s education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. The Colorado salary range is $26.15 to $&lrm;43.58 per hour. A discretionary bonus may be available based upon performance.

Application Window:

The application window is anticipated to close on or after Monday, January 26, 2026. Holland &amp; Hart reserves the right to close the position prior to or after this date.

Benefits:

Holland &amp; Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&amp;D, EAP, STD, and LTD. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances, as well as a 401(k)-retirement plan with a company match. In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland &amp; Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland &amp; Hart LLP. Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

Events & Inventory Management Coordinator

JOB HUB GLOBAL

Join Our Team &ndash; Transport Coordinators for AL SHAQAB 2025!Be part of AL SHAQAB 2025, a world-class equestrian event at Doha, from December 27th 2025 to January 27th 2026.We are seeking dedicated Transport Coordinators to ensure seamless logistics and transportation for participants and guests. This is your chance to contribute to an elite competition that showcases Qatar&rsquo;s equestrian heritage and reinforces its place as a global sports destination in line with Qatar National Vision 2030.If you have experience in Transport Coordination and a passion for delivering excellence, we invite you to be part of this extraordinary event.Apply now and help make AL SHAQAB 2025 an unforgettable success!Job Title: Transport Coordinator Location: Doha &ndash; Qatar Contract Duration: 1 Month Extendable Working Hours: 12 Hours per Day Salary : 2500 qar (Full package) Dress Code: Formal attire with blazersJob OverviewWe are looking for 10 experienced Transport Coordinators to manage and oversee transportation logistics during a high-profile event in Qatar. The ideal candidates will be responsible for coordinating vehicle movements, managing transport schedules, ensuring smooth operations.Key Responsibilities<ul><li>Organize and schedule transportation for event staff, guests, and VIPs.</li><li>Monitor vehicle availability, driver assignments, and ensure timely pickups and drop-offs.</li><li>Coordinate with transport vendors and drivers to optimize routes and minimize delays.</li><li>Assist in overall event logistics, ensuring smooth movement of attendees and supplies.</li><li>Manage crowd flow and transportation queues at designated locations.</li><li>Provide real-time updates to the event team regarding transport operations.</li><li>Act as a liaison between transport providers, event organizers, and security teams.</li><li>Address any transportation-related concerns from guests or event personnel.</li><li>Ensure all vehicles and drivers comply with safety regulations.</li><li>Report and address any transport-related incidents or emergencies.</li><li>Maintain transport logs, attendance records, and incident reports.</li><li>Provide daily status updates to event managers.</li><li>Track and report fuel usage, vehicle assignments, and operational challenges.</li></ul>Requirements<ul><li>Previous experience as a Transport Coordinator, Event Coordinator.</li><li>Strong organizational and problem-solving skills.</li><li>Ability to work long hours in a fast-paced event environment.</li><li>Excellent communication and teamwork abilities.</li><li>Familiarity with transport routes within Doha.</li><li>Must be available for the entire event duration from December 27,2025 to January 27, 2026 .</li></ul>Please note that applicants should answer the pre-screening questions to be considered for this positionTHOSE WHO CAN JOIN IMMEDIATELY SHOULD APPLY. REGRETTABLY ONLY SHORTLISTED CANDIDATES WILL BE CONTACTEDJob Type: Temporary Contract length: 1 monthPay: QAR2,500.00 per monthApplication Question(s):<ul><li>How many years of expereince do you have as a Transport Coordinator ?</li><li>Do you have valid QID?</li><li>Are you available to start working immediately in this position?</li><li>Are you in agreement to the salary mentioned in job posting (2500qar full package) ?</li></ul>

Transport Coordinator

Al Maha Catering LLC

The F&amp;B Coordinator supports catering operations by coordinating food and beverage services for events, ensuring smooth communication between clients, kitchen, service staff, and logistics teamsKey Responsibilities<ul><li>Coordinate food and beverage requirements for catering events</li><li>Act as the main point of contact between clients, kitchen, service, and logistics teams</li><li>Prepare and update event orders, menus, and service details</li><li>Ensure event setups match client requirements and company standards</li><li>Monitor event execution to ensure service quality and timing</li><li>Assist with staff scheduling and service coordination</li><li>Handle client requests, changes, and feedback professionally</li><li>Maintain event records, reports, and documentation</li></ul>Requirements<ul><li>Experience in food &amp; beverage, catering, or hospitality operations</li><li>Strong coordination, communication, and organizational skills</li><li>Ability to work under pressure and manage multiple events</li><li>Computer and reporting skills</li><li>Flexible to work evenings, weekends, and holidays</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per month

F&B Coordinator

Right Now Group

An exciting opportunity has arisen for an Air FreightProject Coordinator to join a leading logistics provider specialising in global event and exhibition freight forwarding. This role would suit someone with export air freight experience who is looking to expand their knowledge into project coordination and client pricing. You will be working as part of a busy, fast-paced team managing time-critical international shipments for high-profile events, exhibitions, and projects around the world. Key Responsibilities Air Freight Project Coordinator: <ul> <li>Coordinate air freight export shipments from start to finish, ensuring all deadlines and client requirements are met.</li><li>Prepare and process all relevant export documentation, including air waybills, commercial invoices, and customs entries.</li><li>Liaise with airlines, overseas agents, and internal departments to ensure smooth movement of goods.</li><li>Support project teams in managing logistics for international events and exhibitions.</li><li>Learn and assist with client quotations and pricing, helping to develop cost-effective logistics solutions.</li><li>Monitor shipments and provide regular updates to clients to ensure exceptional customer service.</li><li>Maintain accurate records in the company's logistics system (CargoWise experience highly desirable).</li></ul> Candidate Requirements Air Freight Project Coordinator: <ul> <li>Minimum 1 year's experience in air freight export operations, preferably within a time-sensitive or project-led environment.</li><li>Confident in cutting air waybills and preparing export documentation.</li><li>Experience with CargoWise and customs entries is an advantage.</li><li>Strong communication and organisational skills with excellent attention to detail.</li><li>Keen to learn the commercial and pricing side of freight forwarding.</li><li>Able to work well under pressure and manage multiple shipments simultaneously.</li></ul> What's on Offer for an Air Freight Project Coordinator: <ul> <li>Salary of £30,000 - £35,000 (depending on experience)</li><li>Location: Hayes</li><li>Hours: Mon - Fri 09:00 - 17:30</li><li>Opportunity to grow within a dynamic, global events logistics team.</li><li>Training and development to build both operational and commercial skills.</li><li>A varied and exciting workload supporting international exhibitions and live events.</li></ul>

Air Freight Project Coordinator

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