event logistics coordinator

Jak Earth & Fiber

Logistics Coordinator &ndash; EventsLocation: UAE Industry: Events / Exhibitions / Fit-OutWe are looking for an experienced Logistics Coordinator to manage and execute logistics operations for events and exhibitions. The ideal candidate should be well-organized, proactive, and able to handle multiple tasks under tight deadlines.Key Responsibilities:<ul><li>Coordinate transportation, delivery, setup, and dismantling of event materials</li><li>Liaise with vendors, suppliers, drivers, and onsite teams</li><li>Prepare logistics schedules, delivery plans, and timelines</li><li>Manage gate passes, venue access, and necessary permits</li><li>Ensure smooth loading/unloading at event sites</li><li>Track inventory and ensure materials are returned after events</li><li>Handle last-minute logistics issues during live events</li></ul>Requirements:<ul><li>2&ndash;5 years of experience in event or exhibition logistics</li><li>Knowledge of UAE event venues and logistics procedures</li><li>Strong coordination and communication skills</li><li>Ability to work under pressure and flexible working hours</li><li>Valid UAE driving license (preferred)</li></ul>Job Type: Full-time Experience: Event Logistics &ndash; mandatoryJob Type: Full-timePay: From AED3,000.00 per month

Logistic Coordinator- Events

Mumbai Biocluster

We are a fast-growing organization delivering high-impact conferences and training programs in the Biopharma space. We are looking for a proactive Logistics Coordinator to manage end-to-end event logistics and ensure seamless execution.Key Responsibilities<ul><li>Scout and shortlist venues; conduct site visits and negotiate pricing/contracts.</li><li>Plan and manage complete event logistics .</li><li>Coordinate with venue teams, vendors, and internal departments.</li><li>Oversee on-site setup, event-day operations, and real-time troubleshooting.</li><li>Manage post-event closure, vendor payments, and logistics reporting.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Event Management, Logistics, Business, or related field.</li><li>Experience in event operations or logistics coordination.</li><li>Strong organizational, negotiation, and communication skills.</li><li>Proficient in MS Office; ability to manage multiple events.</li><li>Willingness to travel as required.</li></ul>If you thrive in a fast-paced event environment and enjoy operational excellence, apply nowJob Types: Full-time, PermanentPay: ₹30,000.00 - ₹40,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Provident Fund</li></ul>Work Location: In person

Logistics Coordinator

brilliant mind events

Location: Qatar We are looking for two Logistics &amp; Flight Data Coordinators to manage guest travel information for an event in Qatar. You will track hotel requirements, flight details, and manage arrivals and departures. The role also involves supporting transport and airport planning, ensuring that all logistics run smoothly.If you're highly organized and have experience in event logistics, this role is for you! Apply now!Job Types: Part-time, Permanent

Logistics & Flight Data Coordinators

Location: Qatar We are hiring a Guest Logistics Manager to oversee logistics coordination for guest travel, accommodation, transport, and on-the-ground arrangements for an international event in Qatar. You will ensure that all logistics are operationally ready and coordinate with various stakeholders to address any challenges during the live event.If you have strong logistics management experience and are ready to lead a dynamic team, apply now! Apply now!Job Types: Full-time, Permanent, Temporary

Guest Logistics Manager

Tahaluf

<div>Company Description 
Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Over the next 12 months Tahaluf will scale to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue. 
To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Gov and Non Gov Organisations that are at the apex of Saudi&rsquo;s B2B and B2C large scale events scene. In fact, our partners don&rsquo;t just support the expansion of live events in the Kingdom; they&rsquo;re also the partner of choice for heavyweights like Apple, Amazon and AliBaba. 
Throughout 2023 and 2024 Tahaluf will build on its award-winning events; LEAP (www.onegiantleap.com) and Black Hat Middle East (www.blackhatmea.com), to launch new, largescale business-to-business events. From technology, real estate and food to pop culture, intermobility, beauty and beyond, Tahaluf will introduce a vibrant, varied portfolio of events, trade shows and conferences to the Kingdom of Saudi Arabia. 
Job Description 
We are building awe-inspiring experiences. We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf, we are offering you the chance to:<ul><li>
Work within a highly dynamic business with the energy and style of a start-up</li><li>
Be part of building a business that is launching new products and events at scale</li><li>
Grab an opportunity to accelerate your career and make a real impact.</li></ul> 
The Role is Reporting into the Operations and Logistics team, the Logistics Executive will support Portfolio2 delivery through day-to-day coordination, follow-ups, documentation flow, and tracker completeness across shows.
You will be required to travel to events when needed to support the team with on-ground coordination, readiness tracking, stakeholder follow-up, and closeout documentation.
Success will be aligned to the delivery of high quality, cost-effective and sustainable event experiences to agreed KPI&rsquo;s and achieving ongoing product improvement reflected in customer satisfaction and NPS scores.<ul><li> 
Own day-to-day portfolio coordination, follow-ups, and documentation flow across shows</li><li>
Maintain approvals registers, deadlines, and action logs across departments and vendors, ensuring clarity on what is pending and what is complete</li><li>
Support vendor coordination by tracking commitments, chasing confirmations, and maintaining structured communication and follow-through</li><li>
Support travel, visa, hotel, and mobility trackers by ensuring record completeness for execution and coordinating corrections for missing information or documents</li><li>
Prepare meeting agendas, take structured meeting notes, and produce readiness packs and updates for internal leadership</li><li>
Support financial close readiness by coordinating invoice packs, supporting documents, approval evidence, and exception logs with Finance and Procurement</li><li>
Support payment workflows including PO and non-PO coordination and documentation completeness through SAP processes, following internal governance</li><li>
Troubleshoot coordination issues during peak periods and on show days, escalating to senior leads when required and keeping stakeholders informed</li><li>
Follow a customer-first approach that provides efficient, effective and value add service to our vertical and brand teams</li></ul> 
Qualifications<ul><li> 
this role is only for a Saudi National.</li><li>
Strong administrative and coordination experience, ideally within events, hospitality, travel, or operational delivery environments</li><li>
High proficiency in Microsoft Office, particularly Excel, with strong attention to detail</li><li>
Confident communication skills, able to liaise professionally with internal stakeholders and external vendors</li><li>
Comfortable supporting procurement and payments workflows (SAP experience preferred)</li><li>
Willingness and ability to learn and operate tracker-based delivery (Airtable experience preferred; training can be provided)</li><li>
A team player with the ability to operate effectively under pressure during peak event periods</li></ul> 
Additional Information 
Core Benefits:<ul><li>
Medical Insurance for individual and family</li><li>
Annual leave &ndash; 25 days</li><li>
Remote working on Sundays</li><li>
Working anywhere &ndash; 1 month every year</li></ul>
Local Relocation Package*:<ul><li>
Paid flight to Riyadh &ndash; individual and family</li><li>
30 days accommodation or suitable serviced apartment from arrival date or a one-off payment of SAR 5,000</li><li>
Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs</li><li>If eligible</li></ul>
We work hard to make sure life at Tahaluf is rewarding, supportive and enjoyable for everyone. We&rsquo;re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.</div>

Event Logistics Executive - Saudi National

<div>Company Description 
Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Over the next 12 months Tahaluf will scale to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue. 
To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Gov and Non Gov Organisations that are at the apex of Saudi&rsquo;s B2B and B2C large scale events scene. In fact, our partners don&rsquo;t just support the expansion of live events in the Kingdom; they&rsquo;re also the partner of choice for heavyweights like Apple, Amazon and AliBaba. 
Throughout 2023 and 2024 Tahaluf will build on its award-winning events; LEAP (www.onegiantleap.com) and Black Hat Middle East (www.blackhatmea.com), to launch new, largescale business-to-business events. From technology, real estate and food to pop culture, intermobility, beauty and beyond, Tahaluf will introduce a vibrant, varied portfolio of events, trade shows and conferences to the Kingdom of Saudi Arabia. 
Job Description 
The Role is Reporting into the Operations and Logistics team, the Senior Logistics Executive will be responsible for leading the delivery of travel, accommodation, and hosted guest journey logistics across our larger scale or complex events within the Portfolio2 calendar.
You will be required to travel to events to manage day-to-day delivery, ensuring the guest journey is executed efficiently and effectively, while maintaining strong stakeholder alignment and supplier performance.
Success will be aligned to the delivery of high quality, cost-effective and sustainable event experiences to agreed KPI&rsquo;s and achieving ongoing product improvement reflected in customer satisfaction and NPS scores.<ul><li> 
Follow the end-to-end Portfolio2 process guidelines to ensure delivery is completed on time, to budget, and to agreed service standards</li><li>
Lead the travel management approach for hosted guests and staff, ensuring approvals are captured before committing bookings</li><li>
Manage accommodation planning and contracting inputs, aligned to agenda volumes, including room blocks, release schedules, and cut-off discipline with a controlled exception lane based on availability</li><li>
Oversee guest journey readiness for confirmed records, including confirmation packs, meeting points, key contacts, and communication cadence in coordination with show teams</li><li>
Ensure visa routing and delivery execution follows agreed policy, including documentation quality control, batching discipline, escalation handling, and timing aligned to visa validity windows</li><li>
Lead supplier and vendor relationship management for travel and journey-related services, ensuring service compliance, responsiveness, and controlled change management during peak periods</li><li>
Monitor delivery progress and resolve issues as they arise, keeping stakeholders updated through resolution and ensuring service recovery for high-impact cases</li><li>
Maintain strong cross-functional coordination with Content, Marketing, Protocol, Finance, and venue delivery teams to ensure aligned decision-making and smooth execution</li><li>
Work in partnership with platform/digital delivery teams to ensure the tracker workflow, automation outputs, and dashboards support accurate delivery and reporting</li><li>
Continually review processes and practice to identify obsolete workflows and tools with limited customer value or ROI and provide improvement recommendations to leadership</li><li>
Attend all scheduled meetings with internal stakeholders such as marketing, digital specialists, sales and the wider delivery community</li><li>
Follow a customer-first approach that provides efficient, effective and value-added service to our vertical and brand teams</li></ul> 
Qualifications 
Logistics experience in the B2B and / or B2C events industry and an established track record of successfully delivering world class live events and experiences necessary
Minimum 4 years&rsquo; experience in event logistics with strong exposure to travel, accommodation, hosted guest journeys, and stakeholder handling
Demonstrable experience working with multiple suppliers and service providers, including vendor performance management and operational compliance
Strong coordination and communication skills with the ability to operate across departments and manage escalations calmly under pressure
Comfortable working with structured trackers and reporting tools (advanced Excel; Airtable or similar platforms an advantage)
A team player with the ability to operate at both strategic and operational levels 
 
 
Additional Information 
Core Benefits:<ul><li>
Medical Insurance for individual and family</li><li>
Annual leave &ndash; 25 days</li><li>
Remote working on Sundays</li><li>
Working anywhere &ndash; 1 month every year</li></ul>
Local Relocation Package*:<ul><li>
Paid flight to Riyadh &ndash; individual and family</li><li>
30 days accommodation or suitable serviced apartment from arrival date or a one-off payment of SAR 5,000</li><li>
Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs</li><li>If eligible</li></ul>
We work hard to make sure life at Tahaluf is rewarding, supportive and enjoyable for everyone. We&rsquo;re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.</div>

Event Senior Logistics Executive

Event Senior Logistics Executive - Saudi National

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