event marketing coordinator

MENA Live Events

<div>
 <p>
  We are seeking a results-driven Digital Marketing Coordinator to join our fast-paced event management company for our busy festival season from mid October- mid February.  The ideal candidate will have a passion for event planning and promotion, a strong background in digital and traditional marketing, and a proven track record of creating successful marketing campaigns. This role will be responsible for developing and executing marketing strategies to increase brand awareness, drive ticket sales &amp; guest footfall, and attract sponsors and partners.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Develop and implement comprehensive marketing strategies to promote events and increase attendance.
  </li>
  <li>
   Manage event website content including uploading photos,, copy and other assets.
  </li>
  <li>
   Manage email marketing including uploading content and analysing trends in open rates and click through rates.
  </li>
  <li>
   Manage SEO and paid social media campaigns and ads.
  </li>
  <li>
   Collaborate with internal teams, vendors, and external partners to gather necessary content for website and other marketing initiatives.
  </li>
  <li>
   Analyze marketing data and track campaign performance to optimize strategies.
  </li>
  <li>
   Stay up to date with industry trends and best practices to keep marketing strategies innovative and effective.
  </li>
  <li>
   Handle multiple high intensity projects and event campaigns simultaneously, ensuring deadlines and goals are met efficiently.
  </li>
  <li>
   Manage digital marketing activities on-site at events.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Marketing, Communications, Business, or a related field.
  </li>
  <li>
   Minimum 3 years of experience in marketing, preferably in the events, hospitality, or entertainment industry.
  </li>
  <li>
   Proven experience in digital marketing.
  </li>
  <li>
   Strong analytical skills with the ability to interpret marketing data and metrics.
  </li>
  <li>
   Ability to work evenings and weekend during event build-up, event days and break-down days.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Ability to work in a fast-paced environment and manage multiple projects simultaneously.
  </li>
  <li>
   Proficiency in marketing tools and platforms such as Google Analytics, SEO tools, CRM software, and social media management tools.
  </li>
  <li>
   Experience in partnership marketing and sponsorship development is a plus.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join Us?
  </strong>
 </p>
 <ul>
  <li>
   Be part of a creative and fast-growing event company.
  </li>
  <li>
   Work on exciting and high-profile events.
  </li>
  <li>
   Collaborative and innovative work environment.
  </li>
  <li>
   Opportunities for professional growth and development.
  </li>
 </ul>
</div>


Seasonal: Digital Marketing Coordinator

Planned With

<div>
 <p>
  <strong>
   Why Join Us?
  </strong>
 </p>
 <p>
  We&rsquo;re a full-service event design and production agency redefining how Houston and Austin experience events.&nbsp;Our Texas-based team of visionaries, makers, and storytellers move beyond logistics to plan and design immersive events and brand worlds. Through strategy and production, experience design, and cultural insight, we craft bold, sensory-rich moments that spark connection and leave a lasting memory.&nbsp;
 </p>
 <p>
  <br/>
 </p>
 <p>
  From intimate gatherings to large-scale brand activations, our work pushes boundaries, blends beauty with meaning, and transforms your ideas into unforgettable experiences.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About This Opportunity:&nbsp;
  </strong>
 </p>
 <p>
  We are currently seeking a freelance, creative, talented and experienced Event Coordinator based in Houston to play a pivotal role in Planned With's growing event planning business.&nbsp;The responsibilities for the Event Coordinator include planning, managing and producing event projects for Planned With to meet established revenue goals and client expectations.&nbsp;This candidate is a team player, well-prepared, organized, leads by example and is responsible for successfully producing events representative of the Planned With brand. We expect the Event Coordinator to bring a positive attitude to the day-to-day operations and a depth of knowledge and organization that enhance the Planned With event workflow.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <span>
   This is a&nbsp;freelance, contract-based role averaging 5&ndash;15 hours per week, plus additional hours during event days. The position offers flexibility with a primarily remote work schedule and opportunities for growth within a fast-paced, creative environment. Candidates must be based in Houston but should expect occasional travel (i.e. to Austin, etc.) for events.
  </span>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking an individual who is confident, self-managed and has a positive attitude to work closely with clients. We expect this candidate to have at least two years of professional event planning experience and an individual with a business savvy and entrepreneurial mindset.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You'll Do:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Event Planning:&nbsp;
  </strong>
 </p>
 <ul>
  <li>
   Plan and execute events/projects alongside the assigned event manager that are representative of the Planned With brand
  </li>
  <li>
   Secure all necessary contracts and deposits from clients
  </li>
  <li>
   Manage event timelines, budgets and vendor relationships
  </li>
  <li>
   Coordinate all necessary production-related vendors and logistics, including but not limited to: tent, power, catering, lighting, AV, show production, entertainment, transportation, furniture rentals, fabrications and new inventory production to ensure event success
  </li>
  <li>
   Coordinate site inspections and work directly with site contacts to ensure a smooth integration of their operation and our installation
  </li>
  <li>
   Coordinate all invoicing and payments between Accounting Department and client
  </li>
  <li>
   Ensure event managers and production team leaders receive accurate event information according to established timeframes
  </li>
  <li>
   Support on-site event execution and facilitate the successful delivery, installation, and strike of all events
  </li>
  <li>
   Supervise the performance of all event onsite staff including all contracted outside vendors
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Creative Direction:
  </strong>
 </p>
 <ul>
  <li>
   Collaborate with event managers and the creative team to develop innovative concepts and themes for events (in Pinterest and Canva)&nbsp;
  </li>
  <li>
   Assist in designing event layouts, decor, and overall aesthetic (in Canva)&nbsp;
  </li>
  <li>
   Contribute to the development of 3D renderings, event branding materials, invitations, and promotional content as needed&nbsp;
  </li>
  <li>
   Ensure brand consistency and high-quality standards across all creative deliverables
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Client &amp; Stakeholder Management:
  </strong>
 </p>
 <ul>
  <li>
   Communicate effectively with clients to understand their vision, goals, and requirements
  </li>
  <li>
   Provide regular updates to clients and internal stakeholders (i.e. event managers) on event progress and creative direction
  </li>
  <li>
   Address client feedback and make necessary adjustments to meet expectations
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Research &amp; Innovation:
  </strong>
 </p>
 <ul>
  <li>
   Stay updated on industry trends, emerging technologies, and creative techniques&nbsp;
  </li>
  <li>
   Conduct research to identify new opportunities for enhancing event experiences
  </li>
  <li>
   Propose fresh and innovative ideas to elevate the quality and impact of our events
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Social Media &amp; Other Duties:&nbsp;
  </strong>
 </p>
 <ul>
  <li>
   Other various responsibilities as assigned by supervisor, including Planned With social media content curation, website updates and management, integrating new AI tools, sales and administrative duties, etc.&nbsp;
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <u>
   Qualifications &amp; Experience:
  </u>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   4 year Bachelor&rsquo;s Degree in Event Management, Marketing, Communications,&nbsp;or a related field
  </li>
  <li>
   1-2 years of experience in event planning, creative direction, or a similar role
  </li>
  <li>
   Ability to work well under pressure, juggle and prioritize multiple projects and adjust work accordingly, often against tight deadlines
  </li>
  <li>
   Creative mindset with a keen eye for detail and aesthetics
  </li>
  <li>
   Flexibility to travel and work evenings/weekends as needed
  </li>
  <li>
   Strong organizational and project management skills
  </li>
  <li>
   Excellent communication and interpersonal abilities
  </li>
  <li>
   Is proficient in Microsoft Office, Google Drive, Canva, Adobe Creative Suite&nbsp;
  </li>
 </ul>
</div>


Freelance Event Coordinator

MURIEL SIEBERT & CO

<div><b>Benefits:</b><br>
<ul><li>Dental insurance</li>
<li>Health insurance</li>
<li>Help or transport service</li>
<li>Paid time off</li>
<li>Vision insurance</li>
<li>401(k)</li>
</ul><br>
<b>About the Role</b><br>
Siebert is seeking a <b>Marketing Coordinator</b> who thrives at the intersection of organization, communication, and creativity. In this role, you&rsquo;ll help power Siebert&rsquo;s marketing engine managing CRM operations, coordinating client communications, and bringing events to life that strengthen relationships and drive engagement.<br>
<br>
This is a hands-on role where you&rsquo;ll collaborate across departments, learn the inner workings of financial marketing, and see your work impact thousands of clients directly. You&rsquo;ll manage everything from campaign setup in HubSpot to event logistics on the ground, all while ensuring everything we communicate meets Siebert&rsquo;s high standards for compliance, clarity, and connection.<br>
<br>
It&rsquo;s an ideal role for someone who&rsquo;s process-driven but creative, comfortable with data and detail, and eager to grow in a fast-moving, highly visible marketing environment.<br>
<br>
<br>
<b>Why Join Siebert?</b>
<br>
We&rsquo;re not your typical financial firm. Siebert blends Wall Street credibility with modern energy think markets, culture, and client experience all rolled into one. In this role, you&rsquo;ll:<br>
<br>
<ul><li><b>Connect the dots:</b> Be the link between marketing strategy and execution across CRM, communications, and events.</li>
<li><b>Work with purpose:</b> Support clients, partners, and business units that help people achieve financial freedom.</li>
<li><b>Learn from leaders:</b> Collaborate directly with senior marketing, product, and compliance teams.</li>
<li><b>Build experiences:</b> Help produce events that bring Siebert&rsquo;s brand to life across finance, culture, and community.</li>
<li><b>Grow fast:</b> Get hands-on experience with marketing automation, data analytics, and high-profile campaigns.</li>
</ul><br>
<b>Responsibilities</b><br>
<b>CRM Management &amp; Automation</b><br>
<ul>
<li>Maintain and optimize Siebert&rsquo;s CRM (HubSpot) for client and lead segmentation, workflows, and reporting.</li>
<li>Partner with business units to manage lead distribution and ensure data accuracy across all touchpoints.</li>
<li>Support automation for client nurturing, follow-ups, and cross-channel marketing campaigns.</li>
</ul><b>Client Communications</b><br>
<ul>
<li>Oversee creation and distribution of client communications - emails, newsletters, updates, and statements.</li>
<li>Ensure all content aligns with Siebert&rsquo;s brand voice, regulatory standards, and compliance requirements.</li>
<li>Collaborate with compliance and legal teams to review and approve content.</li>
</ul><b>Campaigns &amp; Reporting</b><br>
<ul>
<li>Partner with Wealth Management, Stock Plan Services, Capital Markets, and other divisions on campaign rollouts.</li>
<li>Track engagement metrics, performance analytics, and report insights to the marketing team.</li>
<li>Assist in developing strategies that improve conversion, retention, and engagement.</li>
</ul><b>Event Marketing &amp; Coordination</b><br>
<ul>
<li>Lead event logistics from planning to post-event follow-up, including vendor management, timelines, and production.</li>
<li>Support both corporate and client-facing events, from industry conferences to Siebert-sponsored experiences.</li>
<li>Ensure all event activations reflect Siebert&rsquo;s brand and deliver exceptional client experiences.</li>
<li>Research new event opportunities, venues, and partnerships to expand Siebert&rsquo;s reach.</li>
</ul>
<br>
<b>Qualifications</b>
<br>
<ul><li>3-5 years of experience in <b>marketing, client communications, or events</b>, ideally within financial services or another regulated industry.</li>
<li>Proficiency with <b>CRM and marketing automation tools</b> (HubSpot and Mailchimp preferred).</li>
<li>Strong understanding of <b>compliance-driven communications</b> and FINRA/SEC marketing standards.</li>
<li>Excellent project management skills with high attention to detail and follow-through.</li>
<li>Strong writing and communication skills - clear, professional, and on-brand.</li>
<li>Experience coordinating events and managing vendors.</li>
<li>Familiarity with AI text and workflow tools (ChatGPT, Jasper, etc.) a plus.</li>
<li>Self-starter who thrives in a <b>collaborative, fast-paced environment</b> and wants to grow with a forward-thinking team.</li></ul></div>

Marketing Coordinator - CRM, Client Communications & Events

<div><div><h3 class="jobSectionHeader"><b>Who We Are:</b></h3>
<p>
At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&amp;R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.</p>
<p>
Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.</p></div><p><b>
Who we're looking for:</b> We are seeking a passionate and organized Marketing Coordinator, specializing in Events, to join our Wunderman Thompson Marketing Coordinator Program.<br>
This role sits within a large global community dedicated to supporting Microsoft Marketing initiatives.
<br>
Specifically, you will be part of the Events expertise group, responsible for coordinating and executing a variety of Microsoft's global and local digital events.
<br>
The ideal candidate will act as a Project Manager, coordinating internal VML resources, Microsoft stakeholders, and third-party vendors to ensure the successful execution of these events.</p>
<p><b>
What you'll be doing:</b></p>
<ul>
<li><b>Events Consultation &amp; Planning:</b> Participate in events planning and scheduling, providing support for various event types in line with Microsoft corporate guidelines. Offer consultation on Event Platforms (ON24, Teams) and internal event management tools to both internal and external stakeholders and advise on situations requiring additional reviews and approvals.</li>
<li><b>Events Preparation:</b> Act as a Project Manager with full responsibility for the successful execution of events. Coordinate all parties involved &ndash; VML and Microsoft stakeholders, and third parties. Manage event participants' agendas and event assets, such as videos and presentations.</li>
<li><b>Events Execution &amp; Post-Events Activities:</b> Execute events from start to finish in line with guidelines and procedures. Provide chat moderation support, manage post-event participants' agendas, and deliver reporting and insights from the event.</li>
<li><b>Stakeholder Management:</b> Educate internal and external stakeholders on the MC Program Events agenda and topics. Act as an advisor on tools used for events planning and execution, and engage in knowledge sharing and continuous improvement of our services by sharing best practices and success stories.</li>
</ul>
<p><b>What you'll need:</b></p>
<ul>
<li>Ideally 2+ years' experience in the execution of any marketing-related initiatives, including 1+ year experience in events management, or a project/account management role.</li>
<li>High level of compliance with company rules &amp; processes, e.g., personal data protection or brand guidelines.</li>
<li>Proven project management skills &amp; experience, with readiness to assume responsibility for own KPIs, track activities progress, and meet critical deadlines.</li>
<li>Solid skills in Microsoft tools and software: Word, Excel, PowerPoint, Outlook, Teams.</li>
<li>Solid command skills and ability to share often complex information in a structured way.</li>
<li>Comfort in dealing with client's and third-party stakeholders.</li>
<li>Ability to simultaneously manage multiple events and activities, and ability to prioritize urgent and important tasks.</li>
<li>A strong team player with the ability to establish working relations with culturally diverse internal and external partners.</li>
<li>Strong problem-solving skills and orientation to detail.</li>
<li>Fluent English is essential (requirement for additional language skills may apply).</li>
</ul>
<p>#LI-EMEA</p><p></p><div><p><br>
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we've adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.</p>
<p>
WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.</p>
<p>
VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X.</p>
<p>
When you click &quot;Submit Application&quot;, this will send any information you add below to VML. Before you do this, we think it's a good idea to read through our Recruitment Privacy Policy. California residents should read our California Recruitment Privacy Notice. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.</p></div></div>

Marketing Coordinator - Events

Phillip and Patricia Frost Museum of Science

<div><p><b>Job Title: </b>Event Operations Coordinator (Full-time)<br>
<b>Department: </b>Guest Experience<br>
<b>Reports To: </b>Director of Event Sales and Operations</p>
<p><b>ROLE &amp; LEVEL/GRADE:</b> P2/4</p>
<p><b>SUMMARY</b></p>
<p>The Phillip and Patricia Frost Museum of Science is seeking a full-time Event Coordinator. This position is responsible for coordinating event logistics and act as a liaison between the Sales Department, client and other departments of the museum to ensure a successful event. The Event Coordinator will strive to provide exceptional service to both internal and external guests at all times.</p>
<p><b>KEY DUTIES AND RESPONSIBILITIES</b></p>
<ul><li>Be the go-to contact person for internal and external collaborators for any event-related questions and queries.</li>
<li>Ensure all details of event rentals are in the form of BEO&rsquo;s to provide timely information to other departments regarding set up.</li>
<li>Outlines all details of event rentals in the form of BEO&rsquo;s and other reports to provide timely information to other departments regarding set up, purchasing, and private tours.</li>
<li>Support Director of Event Sales and Operations and the Event Operations Manager in maintaining the institutional event calendar and responding to requests within 24-48 hours.</li>
<li>Maintain consistent communication with vendors to assist in securing event logistics, deliveries, and schedules.</li>
<li>Maintain open communication with museum stakeholders to schedule deliveries, finalize vendors&rsquo; order etc.</li>
<li>Attend meetings with the museum&rsquo;s internal caterer.</li>
<li>Conduct pre-post conference meetings when it is agreeable with the client.</li>
<li>Coordinate all aspects of events as assigned by the Director of Event Sales and Operations or Event Operations Manager to include but not limited to event agenda, audio-visual requirements, special attention guests, function room set up, group transportation, billing instructions, storage and deliveries, power requirements, key requirements, registration desk requirements, entertainment.</li>
<li>Coordinate with other departments the client&rsquo;s needs which will directly affect that department (security, guests&rsquo; services)</li>
<li>Work closely with vendors for event needs.</li>
<li>Perform event room inspections and ensure proper set-up and equipment checks prior to each event.</li>
<li>Keep immediate supervisor fully informed of all problems or matters requiring their attention.</li>
<li>Consistently offer professional, friendly and engaging service.</li>
<li>Assist with events as needed.</li>
<li>Maintain excellent customer service by maintaining a positive and friendly attitude and through guest interactions by answering questions related to reservations and other general information about the museum.</li>
<li>Must be open availability to meet clients for site visit.</li>
<li>Other duties as assigned.</li>
</ul>
<p><b>JOB QUALIFICATIONS:</b></p>
<ul><li>Two or more years of relevant work experience.</li>
<li>Bachelor&rsquo;s degree in hospitality management preferred.</li>
<li>Basic knowledge of Microsoft Office.</li>
<li>Knowledge of specific hospitality industry applications preferred.</li>
</ul>
<p><b>KNOWLEDGE, SKILLS, AND ABILITIES</b></p>
<ul><li>Strong organizational skills and attention to detail.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Ability to manage multiple tasks, prioritize effectively, and work well under pressure.</li>
<li>Positive and professional attitude with strong interpersonal skills.</li>
<li>Willingness to learn and take initiative in a fast-paced environment.</li>
<li>Ability to work flexible hours, including nights, weekends, and holidays as needed.</li>
<li>Basic knowledge of event or hospitality operations preferred.</li>
<li>Fluency in other languages will be beneficial.</li>
</ul>
<p><b>PHYSICAL REQUIREMENTS &amp; </b><b>WORK ENVIRONMENT</b></p>
<p>The physical requirements stated represent those necessary for an individual to fulfill the essential duties of this job. Reasonable accommodation can be made for qualified individuals with disabilities, ensuring equal employment opportunities. Please let us know if you require accommodation to participate in the application or interview process.</p>
<ul><li>Must be available to work evenings and weekends on a consistent basis</li>
<li>Must be able to stand for long periods of time, move quickly from space to space to quickly resolve issues and oversee events team members</li>
<li>Must be able to work for extended periods of time in elements, sun, heat, wind, etc.</li>
<li>Daily tasks require variety of physical activities, related to walking, standing, stooping, sitting, reaching, lifting (up to 50 lbs.)</li>
</ul>
<p><b>CLEARANCE REQUIREMENTS:</b></p>
<ul><li>Background clearance</li>
<li>Drug screening as part of the Drug Free Workplace Program.</li></ul></div>

Event Operations Coordinator (Full-time)

READY SET GO

<p>Are you passionate about creating memorable experiences and delivering exceptional customer service? We are looking for an enthusiastic Sales Representative to join our team. In this role, you will be responsible for managing party bookings, school trips, and customized packages&mdash;ensuring every occasion is a success!</p><p><b>Detailed Job Description</b><br/>The <b>Event Sales Coordinator</b> is responsible for managing and converting event-related inquiries into confirmed bookings. This role involves creating customized event packages, School Trip booking, preparing quotations, handling client communications, coordinating with operations, F&amp;B, and decoration teams, and ensuring all event requirements are met. The coordinator also follows up after events for feedback and supports monthly sales targets through effective upselling and relationship management.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle guest and client inquiries regarding events and group,/school bookings.</li><li>Create and present customized packages and quotations.</li><li>Coordinate with internal departments for setup, catering, and logistics.</li><li>Maintain event files, contracts, and payment follow-ups.</li><li>Achieve monthly sales and booking targets.</li><li>Ensure excellent customer service before, during, and after the event.</li></ul><p><b>Skills Required:</b></p><ul><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li>2&ndash;3 years of Event Sales experience in a similar role (b2b sales,).</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and leadership abilities.</li><li>Valid UAE driving license and own car.</li><li>Arabic language proficiency (preferred).</li></ul><p>Job Type: Full-time</p><p>Experience:</p><ul><li>Event Sales: 2 years (Required)</li></ul><p>Language:</p><ul><li>Arabic (Required)</li></ul><p>License/Certification:</p><ul><li>UAE Driving License (Required)</li></ul>

Event Sales Coordinator/Executive

CIM GROUP

<div><div><b>ABOUT CIM GROUP:</b></div><div>
CIM is a community-focused real estate and infrastructure owner, operator, lender, and developer. Our team of experts works together to identify and create value in real assets, benefiting the communities in which we invest. Back in 1994, our three founders focused on projects in Southern California neighborhoods. Today, we are a diverse team of 1,000+ employees with projects across the Americas. Our projects have delivered jobs; created comfortable places to live, work, and relax; and provided necessary and sustainable infrastructure. Our focus on enhancing communities is unwavering, and we strive to make an even greater impact in the years to come. Join us and make an impact today!</div><div></div><div><b><br>
POSITION PURPOSE:</b></div><div>
We are seeking a proactive and detail-oriented Marketing Coordinator to join our dynamic marketing team. The Marketing Coordinator will manage marketing assets, support sponsorships, oversee vendor communications, and ensure timely processing of contracts and invoices. This role plays a key part in supporting the execution of integrated marketing campaigns, regional events, and day-to-day operations. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional organizational skills, and collaborates effectively across teams to drive impactful marketing initiatives.</div>
<h3 class="jobSectionHeader"><b>RESPONSIBILTIES:</b></h3><ul><li><b>
Marketing Collateral Management
</b></li><li>Assist with managing compliance submissions.</li><li>
Tracking of deliverables and deadlines for all materials submitted for compliance review.</li><li>
Collaboration with compliance, marketing and content departments to satisfy red oak comments/edits.</li><li>
Ensure all marketing materials are up-to-date and aligned with the firm's brand guidelines.</li><li>
Assist Senior Specialist with developing a marketing collateral intake process for sales and investments teams.</li></ul><div></div><ul><li><b><br>
Marketing Campaigns</b></li><li>
Support tracking/ measurement of key metrics across the team.</li><li>
Coordinate with internal teams and external vendors to ensure timely delivery of marketing materials.</li><li>
Assist in budget tracking and financial reporting for marketing activities.</li></ul><div></div><ul><li><b><br>
Fulfillment
</b></li><li>Upload approved marketing materials to fulfillment company and manage inventory.</li><li>
Coordinate with digital team to distribute digital materials.</li><li>
Communicate to sales team when collateral is available to order through Market Power (SalesForce) and Hubspot.</li><li>
Analysis (ROI) &ndash; evaluate vendors at regular cadence.</li></ul><div></div><ul><li><b><br>
Contracts / Sponsorships
</b></li><li>Manage institutional and private wealth sponsorship contracts, invoicing and material compliance.</li><li>
Track attendees for events in Salesforce.</li><li>
Assist Institutional Marketing with coordinating conferences and speaking engagements.
</li><li>Submit opportunities for advertising and event sponsorship.</li><li>
Coordinate Freelance Writer contracts and SOWs.</li><li>
Maintain Global Partner Group team calendar for roadshows, events, conferences, speaking engagements, etc.</li><li>
Plan and coordinate local territory marketing events, such as conferences, webinars, and client meetings for Private Wealth and National Accounts teams.</li><li>
Manage event logistics, including venue selection, catering, and registration.</li></ul><div></div><ul><li><b><br>
Invoice Processing
</b></li><li>Process and manage marketing invoices, ensuring accuracy and timely payment.</li><li>
Coordinate with vendors and internal teams to resolve any invoice discrepancies.</li><li>
Assist marketing leadership team with travel and expenses.
</li><li>Assist in budget tracking and financial reporting for marketing campaigns.</li></ul><div></div><ul><li><b><br>
Other items
</b></li><li>Update and maintain organizational charts and department overviews.</li><li>
Provide administrative support to the marketing team, including scheduling meetings, preparing reports, and managing calendars.</li><li>
Support other marketing initiatives and projects as needed.</li></ul><h3 class="jobSectionHeader"><b>
EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.)</b></h3><ul><li>
Bachelors&rsquo; Degree in Marketing or related field preferred.</li><li>
Bachelor&rsquo;s Degree and 3 years of experience or 7 years of experience supporting a marketing team.</li><li>
Basic understanding of marketing principles and best practices.</li><li>
Prior experience with event management, vendor management, and compliance processes preferred.</li></ul><h3 class="jobSectionHeader"><b>
ABOUT YOU:</b></h3><ul><li>
High level of communication, organizational, and management skills.</li><li>
Ability to maintain budgets, expense reports, and travel calendars for multiple people.
</li><li>Proven experience with managing events from top to bottom.</li><li>
Ability to track projects through compliance process and deliver feedback accordingly.
</li><li>Ability to research vendors and present findings to team.</li></ul><div><b>
WHAT CIM OFFERS:</b></div><div>
At CIM, we believe our success stems from our collective efforts, and we are committed to providing well-rounded support and resources for our employees. In addition to a competitive compensation plan, CIM offers a comprehensive benefits program for employees to thrive both inside and outside of work. Eligible employees can enjoy a wide range of benefits, including:</div><ul><li>A variety of Medical, dental, and vision benefit plans</li><li>Health Savings Account with a generous employer contribution</li><li>Company paid life and disability insurance</li><li>401(k) savings plan, with company match</li><li>Comprehensive paid time off, including: vacation days, 10 designated holidays, sick time, and bereavement leave</li><li>Up to 16 hours of volunteer time off</li><li>Up to 16 weeks of Paid Parental Leave</li><li>Ongoing professional development programs</li><li>Wellness program, including monthly and quarterly prizes</li><li>And more!</li></ul><div></div><div><br>
Actual base salary considers several factors including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required.<br>
</div><div></div><br>
<div><b>HOW WE FEEL ABOUT DIVERSITY AND INCLUSION:</b></div><div>
At CIM Group, we believe that the unique perspectives and backgrounds of our employees enhance everything we do. We are committed to fostering an inclusive environment where diversity is not only respected but celebrated. We strive to ensure that our workplace is free from discrimination and harassment, allowing everyone to contribute meaningfully and feel a sense of belonging. As an equal opportunity employer, we strictly prohibit any form of unlawful discrimination and adhere to the laws enforced by the EEOC. Our goal is to provide a safe and supportive environment where all employees can grow and make impactful contributions together.</div><div>
</div><ul><li><i>Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on CIM Group.</i><b><i> Please inform our Talent team if you need any assistance completing any forms or to otherwise participate in the application process.</i></b></li></ul><div></div><div><br>
CIM is committed to maintaining the confidentiality and privacy of your personal and financial information. Please click here for our Privacy Policy.</div><div></div><div><br>
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Marketing Coordinator

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