event operations coordinator

Awesome 3 International

Job descriptionWhen it comes to planning and executing a live event, event operations coordinators do it all: they scout locations and bring in missing equipment; contract with vendors for food, bathrooms, and other necessities; hire all event staff, including security; create and post necessary signage; work through logistics concerning the site and weather; and oversee cleanup afterward. If licenses are needed, or if contracts contain curfew stipulations, event operations coordinators seek and maintain those orders&mdash;and when problems of any kind occur, it's their job to be on-site, managing the situation. Although their main responsibility is the logistics of events, in rare cases operations coordinators will take on some of the duties of concert/event producers, including booking talent and transportation and overseeing the rental and maintenance of audio and video equipment.Professional Skills<ul><li>Event planning and management</li><li>Logistics/operations</li><li>Budgeting</li><li>Negotiating</li><li>Contracts</li><li>Personnel management</li><li>Security</li><li>Communication</li><li>Problem-solving</li></ul>Interpersonal Skills -To say that this position requires attention to detail would be a gross understatement. For event operations coordinators, details are the job. Good event operations employees have an uncanny ability to look into the future of a situation, see what could go wrong, and plan for it. They are cautious, intelligent, and hyperaware of potential problems, which is all to say that they have backup plans to their backup plans. They are also excellent multitaskers who are deeply concerned with efficiency and resource management.Work Life -For events operations coordinators, life can be unpredictable. Their schedules vary widely depending on whether a large-scale event is coming up or already underway. Event coordinators are always on hand at the events they plan, troubleshooting issues as they arise. They are the first to arrive and the last to leave, setting up and staying late to ensure cleanup is completed, vendors are paid, and audience members are happy. Between events, they usually have more breathing room, and may only have minor administrative tasks to take care of until it's time to start on the next event. The job can require some travel, particularly for the best in the business, who are always in high demand.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Event Operations: 1 year (Preferred)</li></ul>

Event Operations Coordinator

Media Land Group

HR cum Event Operations CoordinatorLocation: Dubai, UAEDepartment: HREmployment Type: Full-TimeAbout Media Land GroupMedia Land Group is a leading creative and experiential agency based in Dubai, known for delivering bold, high-impact events, exhibitions, and activations across the region. We collaborate with global brands, visionary artists, and local institutions to turn ideas into unforgettable audience experiences. Our multidisciplinary team thrives at the intersection of creativity and execution &mdash; blending strategy, storytelling, and precision to bring every event to life. If you are detail-obsessed, deadline-driven, and thrive in fast-paced environments, we invite you to help us raise the bar on every production we touch.Role OverviewWe are seeking a proactive and detail-oriented HR cum Event Operations Coordinator who will play a central role in the end-to-end execution of events, activations, and exhibitions. This person will be responsible for coordinating with internal departments, managing suppliers, and overseeing logistics, ensuring every aspect of the project runs smoothly &mdash; from planning and setup to execution and wrap-up. This is a 360-degree operations role that requires excellent organizational skills, strong communication abilities, and an in-depth understanding of how events work in Dubai, including dealing with local vendors, authorities, and regulatory bodies.Key ResponsibilitiesFront Desk Duties: 5 %<ul><li>Greet and welcome visitors, clients, and employees with warmth and professionalism.</li><li>Answer and route incoming phone calls and respond to general inquiries via phone or email.</li><li>Serve tea, coffee, and refreshments to clients and management as needed.</li><li>Guide visitors to meeting rooms or direct them to the appropriate person.</li><li>Maintain a neat and organized front desk area and monitor office appearance and cleanliness.</li><li>Schedule and manage meeting room bookings; ensure rooms are set up with necessary materials.</li><li>Place lunch orders and arrange transportation for staff or guests when required.</li></ul>HR Assistant Support: 70%<ul><li>*Send interview invitations and follow up with candidates as part of the hiring process.</li><li>*setup interviews and communicate with applicants on behalf of the HR department.</li><li>*Assist in preparing employee files, documentation, and organizing HR records.</li><li>*Support in managing employee insurance and benefits administration.</li><li>*Act as a point of contact for employee inquiries related to HR matters.</li><li>*Help in executing onboarding procedures for new hires.</li><li>*Coordinate internal HR communications and scheduling.</li></ul>Events operations Support 35%Supplier &amp; Quotation Management <ul><li>Source and liaise with reliable vendors and service providers relevant to event needs (e.g. technical, build-up, decor, F&amp;B, logistics).</li></ul>Request, compare, and prepare supplier quotations for internal review and approval.<ul><li>Manage supplier onboarding including registration forms, documentation, contracts, and compliance.</li><li>Track and follow up on payments, delivery timelines, and contractual obligations.</li></ul>_ Internal &amp; External Communication_<ul><li>Communicate effectively with external partners, vendors, venue managers, and government stakeholders.</li></ul>Government Permits &amp; Documentation<ul><li>Liaise with relevant government authorities and venue partners for event-related approvals (e.g., DTCM permits, municipality clearance, health &amp; safety).</li><li>Keep organized records of supplier contracts, quotations, delivery notes, insurance papers, and operational checklists.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Event Management, Business Administration, Hospitality, or a related field.</li><li>Minimum of 2+ years of experience in event operations , Human resource , preferably within Dubai&rsquo;s event industry.</li><li>Deep understanding of Dubai event execution norms, regulations, venue protocols, and vendor ecosystems.</li><li>Strong organizational and time-management skills with the ability to handle multiple deadlines and priorities under pressure.</li><li>Tech-savvy: Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with project management tools (e.g., Asana, Trello, Notion).</li><li>Excellent verbal and written communication skills in English (Arabic is a plus).</li><li>Solution-oriented mindset with the ability to proactively solve issues and adapt to changes quickly.</li><li>Ability to work flexible hours, including evenings, weekends, and on-site travel.</li></ul>Why Join Media Land Group?<ul><li>Be part of one of Dubai&rsquo;s most innovative creative event agencies.</li><li>Work on award-winning campaigns, global exhibitions, and iconic cultural projects.</li><li>Join a dynamic, fast-paced environment with room for growth, leadership, and learning.</li><li>Collaborate with a talented and passionate team that values initiative and creativity.</li></ul>Please click on the link below to know more about Medialand Grouphttps://www.instagram.com/medialandgroup/?hl=enhttps://www.youtube.com/@medialandgroup4884https://www.linkedin.com/company/medialandgroup/Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Do you understand the meaning of company hierarchy ? </li><li>What do you do t0 improve your knowledge every day ? </li><li>we are based in DIP 1. can you commute every day ? </li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Human resource : 3 years (Required)</li><li>Events Coordinator : 2 years (Required)</li><li>talent acquisition : 3 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

HR Cum Events Operations Coordinator

HR assistant cum Front desk Location: Dubai, UAEDepartment: HREmployment Type: Full-TimeAbout Media Land GroupMedia Land Group is a leading creative and experiential agency based in Dubai, known for delivering bold, high-impact events, exhibitions, and activations across the region. We collaborate with global brands, visionary artists, and local institutions to turn ideas into unforgettable audience experiences. Our multidisciplinary team thrives at the intersection of creativity and execution &mdash; blending strategy, storytelling, and precision to bring every event to life. If you are detail-obsessed, deadline-driven, and thrive in fast-paced environments, we invite you to help us raise the bar on every production we touch.Role OverviewWe are seeking a proactive and detail-oriented HR cum Event Operations Coordinator who will play a central role in the end-to-end execution of events, activations, and exhibitions. This person will be responsible for coordinating with internal departments, managing suppliers, and overseeing logistics, ensuring every aspect of the project runs smoothly &mdash; from planning and setup to execution and wrap-up. This is a 360-degree operations role that requires excellent organizational skills, strong communication abilities, and an in-depth understanding of how events work in Dubai, including dealing with local vendors, authorities, and regulatory bodies.Key ResponsibilitiesFront Desk Duties: 5 %<ul><li>Greet and welcome visitors, clients, and employees with warmth and professionalism.</li><li>Answer and route incoming phone calls and respond to general inquiries via phone or email.</li><li>Serve tea, coffee, and refreshments to clients and management as needed.</li><li>Guide visitors to meeting rooms or direct them to the appropriate person.</li><li>Maintain a neat and organized front desk area and monitor office appearance and cleanliness.</li><li>Schedule and manage meeting room bookings; ensure rooms are set up with necessary materials.</li><li>Place lunch orders and arrange transportation for staff or guests when required.</li></ul>HR Assistant Support: 70%<ul><li>*Send interview invitations and follow up with candidates as part of the hiring process.</li><li>*setup interviews and communicate with applicants on behalf of the HR department.</li><li>*Assist in preparing employee files, documentation, and organizing HR records.</li><li>*Support in managing employee insurance and benefits administration.</li><li>*Act as a point of contact for employee inquiries related to HR matters.</li><li>*Help in executing onboarding procedures for new hires.</li><li>*Coordinate internal HR communications and scheduling.</li></ul>Events operations Support 35%Supplier &amp; Quotation Management <ul><li>Source and liaise with reliable vendors and service providers relevant to event needs (e.g. technical, build-up, decor, F&amp;B, logistics).</li></ul>Request, compare, and prepare supplier quotations for internal review and approval.<ul><li>Manage supplier onboarding including registration forms, documentation, contracts, and compliance.</li><li>Track and follow up on payments, delivery timelines, and contractual obligations.</li></ul>Internal &amp; External Communication<ul><li>Communicate effectively with external partners, vendors, venue managers, and government stakeholders.</li></ul>Government Permits &amp; Documentation<ul><li>Liaise with relevant government authorities and venue partners for event-related approvals (e.g., DTCM permits, municipality clearance, health &amp; safety).</li><li>Keep organized records of supplier contracts, quotations, delivery notes, insurance papers, and operational checklists.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Event Management, Business Administration, Hospitality, or a related field.</li><li>Minimum of 2+ years of experience in event operations , Human resource , preferably within Dubai&rsquo;s event industry.</li><li>Deep understanding of Dubai event execution norms, regulations, venue protocols, and vendor ecosystems.</li><li>Strong organizational and time-management skills with the ability to handle multiple deadlines and priorities under pressure.</li><li>Tech-savvy: Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with project management tools (e.g., Asana, Trello, Notion).</li><li>Excellent verbal and written communication skills in English (Arabic is a plus).</li><li>Solution-oriented mindset with the ability to proactively solve issues and adapt to changes quickly.</li><li>Ability to work flexible hours, including evenings, weekends, and on-site travel.</li></ul>Why Join Media Land Group?<ul><li>Be part of one of Dubai&rsquo;s most innovative creative event agencies.</li><li>Work on award-winning campaigns, global exhibitions, and iconic cultural projects.</li><li>Join a dynamic, fast-paced environment with room for growth, leadership, and learning.</li><li>Collaborate with a talented and passionate team that values initiative and creativity.</li></ul>Please click on the link below to know more about Medialand Grouphttps://www.instagram.com/medialandgroup/?hl=enhttps://www.youtube.com/@medialandgroup4884https://www.linkedin.com/company/medialandgroup/Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Do you understand the meaning of company hierarchy ? </li><li>What do you do t0 improve your knowledge every day ? </li><li>we are based in DIP 1. can you commute every day ? </li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Human resource : 3 years (Required)</li><li>Events Coordinator : 2 years (Required)</li><li>talent acquisition : 3 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

HR Assistant cum Front Desk

Zen Concepts

The Operations Executive will oversee and execute day-to-day catering operations, ensuringsmooth coordination between kitchen, logistics, service staff, and clients. The role requiresstrong organizational skills, on-ground management capability, and a proactive attitude tomaintain quality, timeliness, and client satisfaction at every event.Job Type: Full-timePay: &#8377;35,000.00 - &#8377;45,000.00 per monthWork Location: In person

Operation Executive - Catering

Eknos India Pvt. Ltd.

Overview Female Candidates who are Ready to work in Travel and Events and Willing to Travel within India &amp; Overseas.Open Minded, Bold &amp; Presentable with personality.INDEPENDENT, ABLE TO TAKE SELF DECISIONS.Understand MICE &ndash; https://www.youtube.com/watch?v=tY_r4LHJi-A&amp;t=115sCompany Info &ndash; https://www.eknos.comCompany Profile &ndash; https://www.linkedin.com/in/yogesh-k-dabas-10b596130/Job Description:We are seeking a skilled and detail-oriented Operations Executive to join our team in the MICE (Meetings, Incentives, Conferences, and Exhibitions) travel sector. The ideal candidate will be responsible for ensuring the seamless execution of operations, delivering exceptional service to clients, and contributing to the success of our events and travel programs.Key Responsibilities:&middot; Oversee and manage the end-to-end operations of MICE travel programs.&middot; Coordinate with various stakeholders, including clients, vendors, and Hotels, to ensure smooth execution.&middot; Build and maintain strong relationships with clients by understanding their requirements and providing excellent customer service.&middot; Act as a key point of contact for clients throughout the planning and execution phases.&middot; Coordinate logistics for meetings, conferences, and events, including transportation, accommodation, and venue arrangements.&middot; Ensure all aspects of travel programs align with client expectations and company standards.&middot; Implement quality control measures to guarantee the highest standards of service delivery.&middot; Conduct post-event evaluations to gather feedback and improve future operations.Qualifications:&middot; Bachelor&rsquo;s degree in Hospitality Management, Event Management, or a related field.&middot; Proven experience in operations within the MICE travel sector.&middot; Strong organizational and multitasking skills.Skills and Abilities:Excellent communication and interpersonal skills.Proficiency in Microsoft Office applications.Detail-oriented with a focus on quality and efficiency.Familiarity with industry trends and best practices.Requirements:Willingness to travel as required.Ability to work flexible hours to accommodate event schedules.Problem-solving skills and a proactive approach to challenges.If you are a motivated and organized individual with a passion for delivering exceptional MICE travel experiences, we invite you to apply for the position of Operations Executive.Job Type: Full-timePay: &#8377;24,000.00 - &#8377;33,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Health insurance</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Operations/Travel: 1 year (Preferred)</li><li>total work: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Executive - Operations

Me Visual Wll

ME Visual WLL is Hiring &ndash; Event Coordinator ( Female) (For Arab Nationals - Only)Location: Doha, QatarJob Description: We are seeking a dynamic and detail-oriented Event Coordinator to join our team. The ideal candidate will play a key role in planning, organizing, and executing events and ensuring smooth on-site operations.Key Responsibilities:<ul><li>Plan and coordinate all aspects of events from concept to completion.</li><li>Communicate with clients to understand their needs and ensure expectations are met.</li><li>Coordinate with vendors, suppliers, and internal teams.</li><li>Supervise on-site event setup, execution, and breakdown.</li><li>Manage event timelines and budgets.</li><li>Ensure events run smoothly and efficiently.</li></ul>Requirements:<ul><li>Arab nationals only.</li><li>Minimum 2 years of experience in event coordination or a related field.</li><li>Strong organizational and communication skills.</li><li>Ability to work under pressure and meet deadlines.</li><li>Flexibility to work evenings, weekends, and on-site during events.</li><li>Proficiency in English and Arabic is preferred.</li></ul>Job Type: Full-time

Events Coordinator

Pangea Events Dubai

Role DescriptionWe are looking for a motivated and detail-oriented Event Coordinator to join our team in Al Quoz, Dubai. This is a full-time, on-site position ideal for someone with prior experience in the UAE events industry.The role sits between Operations and Marketing, acting as a bridge between departments and between the company and its clients. The Event Coordinator will assist in planning, coordinating, and delivering events from concept to completion, ensuring smooth communication, timely execution, and creative alignment.Key Responsibilities<ul><li>Support in drafting event proposals and presentations for corporate events, exhibitions, and activations.</li><li>Ensure strong vendor and supplier coordination, overseeing timelines, logistics, and quality control.</li><li>Provide on-site assistance during event setups and breakdowns, including deliveries or errands if required.</li><li>Collaborate with the creative and production teams to align designs, visuals, and operations.</li><li>Prepare proposals and decks using PowerPoint, Canva, or other design tools &mdash; basic design sense and alignment skills are essential.</li><li>Maintain structured communication with clients to get approvals efficiently and effectively.</li></ul>Qualifications<ul><li>1&ndash;2 years of UAE-based experience in corporate events, activations, or exhibitions.</li><li>Proficient in PowerPoint, Word, Excel and Canva or similar softwares.</li><li>Strong vendor coordination and communication abilities.</li><li>Confident in client interaction and capable of managing approvals with clarity and professionalism.</li><li>Highly organized, punctual, and reliable, with excellent time management skills.</li><li>Own car and valid UAE driving license required for site visits.</li><li>Self-motivated, proactive, and adaptable to a fast-paced team environment.</li><li>Open to feedback, eager to learn, and willing to assist across departments when required.</li><li>Ready to join immediately (within one week).</li></ul>Why Join UsAt Pangea Events, we value transparency, teamwork, and continuous improvement. Our culture encourages constructive feedback and collaboration to enhance the quality and creativity of everything we deliver.If this sounds like you, please send your CV with the subject line: &ldquo;Event Coordinator &ndash; Dubai.&rdquo;Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per month

Event Coordinator with Experience in Events Management

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