event operations coordinator

The Planner Events

The Events Production Coordinator is responsible for executing event requirements based on approved designs, ensuring timely ordering, warehouse coordination, material preparation, and production oversight. The role supports the Events Manager by following the finalized 3D design, maintaining strict timelines, and ensuring high-quality event execution.Duties and Responsibilities<ul><li>Plan, arrange, set up, and pull out event requirements strictly following the approved designs and instructions from the Events Manager.</li><li>Study the approved event design to identify all necessary materials, verify warehouse availability, and determine if additional purchases are required while ensuring cost efficiency and maintaining the company&rsquo;s 70% profit target.</li><li>Prepare Material Request Forms for chairs, tables, artificial flowers, fabrics or wall coverings, flooring, and all other approved items available in the warehouse or to be fabricated. Material requests must be submitted one month before the event, with a minimum of seven days only for exceptional cases approved by the Owner or Managing Director.</li><li>Coordinate with the Senior Producer after final design approval to prepare detailed action plans and timelines while ensuring compliance with all company rules and regulations.</li><li>Prepare LPOs for all required purchased items and accessories, ensuring preferred delivery dates are set at least one month before the event.</li><li>Ensure the itemized event setup list is complete and compliant to prevent last-minute orders or changes.</li><li>Oversee event production by ensuring all orders are placed within the required timeframe and conducting multiple quality checks during setup to achieve the best possible finishing.</li><li>Staff must strictly follow the Events Manager&rsquo;s 3D design and provided samples, immediately coordinate with the assigned Events Manager upon receiving their event schedule, follow the strict two-month ordering timeline, and oversee production in the store to ensure timely fabrication and readiness of all event elements.</li></ul>Job Type: Full-time

Events Producer

JOB HUB GLOBAL

Join Our Team &ndash; Transport Coordinators for AL SHAQAB 2025!Be part of AL SHAQAB 2025, a world-class equestrian event at Doha, from December 27th 2025 to January 27th 2026.We are seeking dedicated Transport Coordinators to ensure seamless logistics and transportation for participants and guests. This is your chance to contribute to an elite competition that showcases Qatar&rsquo;s equestrian heritage and reinforces its place as a global sports destination in line with Qatar National Vision 2030.If you have experience in Transport Coordination and a passion for delivering excellence, we invite you to be part of this extraordinary event.Apply now and help make AL SHAQAB 2025 an unforgettable success!Job Title: Transport Coordinator Location: Doha &ndash; Qatar Contract Duration: 1 Month Extendable Working Hours: 12 Hours per Day Salary : 2500 qar (Full package) Dress Code: Formal attire with blazersJob OverviewWe are looking for 10 experienced Transport Coordinators to manage and oversee transportation logistics during a high-profile event in Qatar. The ideal candidates will be responsible for coordinating vehicle movements, managing transport schedules, ensuring smooth operations.Key Responsibilities<ul><li>Organize and schedule transportation for event staff, guests, and VIPs.</li><li>Monitor vehicle availability, driver assignments, and ensure timely pickups and drop-offs.</li><li>Coordinate with transport vendors and drivers to optimize routes and minimize delays.</li><li>Assist in overall event logistics, ensuring smooth movement of attendees and supplies.</li><li>Manage crowd flow and transportation queues at designated locations.</li><li>Provide real-time updates to the event team regarding transport operations.</li><li>Act as a liaison between transport providers, event organizers, and security teams.</li><li>Address any transportation-related concerns from guests or event personnel.</li><li>Ensure all vehicles and drivers comply with safety regulations.</li><li>Report and address any transport-related incidents or emergencies.</li><li>Maintain transport logs, attendance records, and incident reports.</li><li>Provide daily status updates to event managers.</li><li>Track and report fuel usage, vehicle assignments, and operational challenges.</li></ul>Requirements<ul><li>Previous experience as a Transport Coordinator, Event Coordinator.</li><li>Strong organizational and problem-solving skills.</li><li>Ability to work long hours in a fast-paced event environment.</li><li>Excellent communication and teamwork abilities.</li><li>Familiarity with transport routes within Doha.</li><li>Must be available for the entire event duration from December 27,2025 to January 27, 2026 .</li></ul>Please note that applicants should answer the pre-screening questions to be considered for this positionTHOSE WHO CAN JOIN IMMEDIATELY SHOULD APPLY. REGRETTABLY ONLY SHORTLISTED CANDIDATES WILL BE CONTACTEDJob Type: Temporary Contract length: 1 monthPay: QAR2,500.00 per monthApplication Question(s):<ul><li>How many years of expereince do you have as a Transport Coordinator ?</li><li>Do you have valid QID?</li><li>Are you available to start working immediately in this position?</li><li>Are you in agreement to the salary mentioned in job posting (2500qar full package) ?</li></ul>

Transport Coordinator

IIQAF

<div>Event Coordinator &ndash; IIQAF
Location: Dubai, UAE
Employment Type: Full-Time
Company: IIQAF GROUP
About Us:
The IIQAF Group of Companies is a global leader in providing services in the Hospitality, Information Technology, Tourism, Insurance, Education, Manpower Supply and Health Care Industries. Established in 1986, the company has grown to become a major player in the international market, with operations in the UK, Canada, Singapore, and GCC
Role Overview:
IIQAF is excited to announce an opening for an Event Coordinator to join our vibrant team in Dubai. This full-time, on-site position offers a unique opportunity to work in the dynamic hospitality industry, where creativity and organization come together to deliver exceptional events.
As an Event Coordinator, you will play a crucial role in planning and executing a variety of events that enhance our brand and delight our clients. You will collaborate with vendors, manage logistics, and ensure that every detail is meticulously handled to create unforgettable experiences. Join us in making a significant impact within our organization while enjoying a competitive salary range of AED 7,500 - AED 9,500 monthly.
Responsibilities:
<ul><li>Assist in the planning and execution of events from conception to completion</li><li>
Coordinate with vendors, suppliers, and clients to ensure seamless event operations</li><li>
Manage budgets and track expenses for various events</li><li>
Develop event timelines and ensure deadlines are met</li><li>
Oversee event setup, including audio-visual requirements and seating arrangements</li><li>
Conduct post-event evaluations to gather feedback and improve future events</li><li>
Maintain a detailed database of event contacts and vendors</li><li>
Assist in marketing and promotional activities related to events</li></ul>
Requirements:
<ul><li>High school diploma or equivalent; degree in Hospitality, Event Management, or related field is a plus</li><li>
Strong organizational skills and attention to detail</li><li>
Excellent communication and interpersonal skills</li><li>
Ability to work under pressure and manage multiple tasks simultaneously</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Basic knowledge of event planning software is an advantage</li><li>
Positive attitude and a willingness to learn</li><li>
Experience in customer service or hospitality is a plus</li></ul>
What We Offer:
<ul><li>Competitive commission structure with performance incentives.</li><li>
Opportunities for professional growth and development within the hospitality industry.</li><li>
Supportive and inclusive work environment fostering collaboration and innovation.</li><li>
Access to a broad network of industry professionals and resources.</li><li>
Flexible working arrangements to promote work-life balance.</li></ul></div>

Event Coordinator

Al Maha Catering LLC

The F&amp;B Coordinator supports catering operations by coordinating food and beverage services for events, ensuring smooth communication between clients, kitchen, service staff, and logistics teamsKey Responsibilities<ul><li>Coordinate food and beverage requirements for catering events</li><li>Act as the main point of contact between clients, kitchen, service, and logistics teams</li><li>Prepare and update event orders, menus, and service details</li><li>Ensure event setups match client requirements and company standards</li><li>Monitor event execution to ensure service quality and timing</li><li>Assist with staff scheduling and service coordination</li><li>Handle client requests, changes, and feedback professionally</li><li>Maintain event records, reports, and documentation</li></ul>Requirements<ul><li>Experience in food &amp; beverage, catering, or hospitality operations</li><li>Strong coordination, communication, and organizational skills</li><li>Ability to work under pressure and manage multiple events</li><li>Computer and reporting skills</li><li>Flexible to work evenings, weekends, and holidays</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per month

F&B Coordinator

brilliant mind events

Job Title: Receptionist &amp; Staffing CoordinatorLocation: BM Events Office, Riyadh, Saudi Arabia Company: BM Events Employment Type: Full-TimeAbout BM Events:BM Events is a leading provider of event staffing and hospitality solutions across the Middle East, specializing in delivering exceptional staffing services for events, conferences, and hospitality functions. We are seeking a highly motivated, organized, and professional individual to join our team in Riyadh as a Receptionist &amp; Staffing Coordinator, ensuring efficient office operations and seamless coordination of staffing requirements for events.Job Overview:We are looking for a dynamic and professional Receptionist &amp; Staffing Coordinator to manage front desk operations and coordinate staffing logistics for events. The ideal candidate will be the first point of contact for clients and visitors, while also handling staffing responsibilities and ensuring all staffing requirements are met efficiently.Key Responsibilities:Receptionist Duties:<ul><li>Greet visitors, clients, and staff in a professional and friendly manner.</li><li>Answer, screen, and direct incoming calls and inquiries.</li><li>Handle office correspondence, including emails and postal mail.</li><li>Maintain the office calendar, schedule meetings, and coordinate appointments.</li><li>Ensure the office is organized and well-stocked with necessary supplies.</li><li>Manage the office's visitor log, ensuring all necessary protocols are followed.</li></ul>Staffing Coordinator Duties:<ul><li>Coordinate the recruitment, onboarding, and placement of temporary staff for events.</li><li>Communicate with clients to understand staffing requirements for events and ensure the right staff are assigned.</li><li>Manage staff schedules and track attendance.</li><li>Assist in maintaining the database of casual staff, including their availability, skills, and certifications.</li><li>Act as a liaison between staff and clients, ensuring smooth communication and satisfaction.</li><li>Handle any staffing issues, ensuring quick resolutions and client satisfaction.</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as a receptionist or in a similar administrative role.</li><li>Experience in event staffing or coordination is a plus.</li><li>Strong communication skills in both English (and Tagalog) are essential; Arabic is a plus.</li><li>Excellent organizational skills with a keen eye for detail.</li><li>Ability to work in a fast-paced environment and handle multiple tasks efficiently.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Friendly, approachable, and professional demeanor.</li><li>Ability to work well in diverse and inclusive teams.</li></ul>Requirements:<ul><li>Minimum 2 years of experience in a receptionist or administrative role.</li><li>Prior experience in event staffing or coordination is a plus.</li><li>Strong interpersonal skills and the ability to manage diverse teams.</li><li>Ability to work under pressure and meet deadlines.</li><li>Flexible and adaptable to changing work conditions.</li></ul>Benefits:<ul><li>Competitive salary.</li><li>Health and wellness benefits.</li><li>Opportunities for career advancement.</li><li>A dynamic and inclusive work environment.</li></ul>How to Apply:If you meet the above qualifications and are interested in this exciting opportunity, please submit your CV and a cover letter. We look forward to hearing from you!BM Events is an equal-opportunity employer and we encourage applications from candidates of all backgrounds, including individuals of diverse nationalities, cultures, and experiences.Job Types: Full-time, Permanent, Contract

Staffing Coordinator & Receptionist

ESM - East Sports Management

We are looking for a motivated and results-oriented Corporate Events Coordinator to join the team at ESM. In this role, you will drive business growth by securing corporate clients, partnerships, and sponsorships to support the successful delivery of events.You will focus on identifying and engaging potential clients, developing tailored event solutions, and negotiating contracts to maximise value for both the company and its partners. Alongside managing key corporate relationships, you will also lead and mentor the Events Coordinator &ndash; Corporate to ensure exceptional service delivery, efficient operations, and consistent achievement of departmental goals.If you have strong commercial acumen, proven experience in corporate events or sponsorships, and a passion for creating impactful partnerships, we want to hear from you.Key Objectives<ul><li>Actively identify and secure new corporate clients and sponsorship opportunities through networking and outreach. Develop tailored proposals and negotiate contracts to achieve revenue growth targets and build long-term partnerships.</li><li>Build and maintain strong relationships with corporate clients and sponsors, ensuring continued engagement and satisfaction. Collaborate with marketing teams to develop effective promotional strategies and drive client retention.</li><li>Lead the planning, coordination, and delivery of corporate events, ensuring seamless execution from start to finish. Manage budgets, timelines, logistics, and vendor relationships to deliver high-quality experiences.</li><li>Manage and mentor the Events (Corporate) Coordinator, providing guidance, support, and performance feedback. Delegate tasks effectively and foster collaboration within the events team and across departments.</li><li>Conduct post-event evaluations to measure success, client satisfaction, and identify areas for improvement. Prepare concise reports on event outcomes, budgets, and sales performance for management review.</li><li>Oversee event inventory and resource allocation to ensure materials are available, organised, and well-maintained. Ensure compliance with company policies, operational standards, and financial procedures throughout event planning and execution.</li></ul>Set of Required Skills, Knowledge and BehavioursDesired Qualifications<ul><li>Degree in Management, Marketing, Business, or a related field</li><li>Proven experience in event coordination with a focus on securing corporate clients</li><li>Strong sales, negotiation, and client relationship management skills</li><li>Excellent communication and interpersonal abilities</li><li>Ability to manage multiple projects and deadlines in a fast-paced environment</li><li>Familiarity with event management software and CRM tools</li><li>Knowledge of corporate event trends and best practices</li></ul>Desired Experience<ul><li>3+ years in events, sales, and/or similar roles</li><li>Demonstrated success in securing corporate sponsorships and partnerships</li><li>Experience planning and executing large-scale corporate events such as conferences, trade shows, and client entertainment</li><li>Proven ability to manage client relationships and ensure satisfaction throughout the event lifecycle</li><li>Experience working with cross-functional teams, including marketing, logistics, and sales</li><li>Familiarity with budgeting, contract negotiation, and vendor management in an event setting</li></ul>Job-Specific Knowledge &amp; Skills<ul><li>Ability to convert leads and deliver partnerships under pressure</li><li>Familiarity with the sports industry</li><li>Market knowledge of the region and relevant contacts</li><li>Strong communication skills at all levels</li><li>Excellent verbal and written communication</li><li>Relationship management and customer service skills</li><li>Ability to negotiate and close deals</li><li>Strong time management</li><li>IT proficiency</li><li>Risk assessment and management</li><li>Financial acumen</li><li>Problem-solving and conflict resolution</li><li>Initiative to create and develop own events</li></ul>What We Offer<ul><li>A monthly salary ranging from 9,000 - 10,000 (inclusive of all allowances)</li><li>Annual flight allowance</li><li>Private medical insurance</li><li>End of service benefit</li><li>Access to lifestyle discounts</li></ul>How to Apply If you are ready for this exciting challenge, please email careerslive@esm.ae, quoting reference CEC-Oct25. Please include your covering letter, your CV, and any relevant supporting documents or certifications.Job Type: Full-timePay: AED9,000.00 - AED10,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What is your notice period or availability to join?</li><li>Do you have events experience in UAE?</li><li>How many years of experience do you have in corporate events, sponsorships, or client relationship management?</li><li>Are you available to work on weekends or evenings when required for events?</li><li>What is your expected monthly salary (AED, inclusive of all allowances)?</li></ul>Experience:<ul><li>Events: 3 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Corporate Events Coordinator

Hortus Ventures Private Limited (Chefouse)

Job Title: Project / Operations CoordinatorLocation: Calicut Experience: 1&ndash;4 Years Employment Type: Full-TimeJob DescriptionWe are looking for a proactive and well-organized Project / Operations Coordinator to support new unit development, coordination activities, and on-ground execution. The ideal candidate should have strong follow-up skills and be comfortable working across teams, vendors, and project sites.Key Responsibilities<ul><li>Coordinate new unit development activities and follow up with contractors, vendors, consultants, and internal teams</li><li>Handle legal, statutory, and compliance coordination and documentation</li><li>Support planning and execution of events, launches, and marketing campaigns</li><li>Travel to project sites, offices, and event locations as required</li><li>Ensure timely communication, follow-ups, and progress tracking across activities</li></ul>Requirements<ul><li>Graduate with 1&ndash;4 years of experience in coordination, operations, or a similar role</li><li>Strong communication, follow-up, and execution skills</li><li>Willingness to travel and work on-field</li><li>Ability to manage multiple tasks and meet timelines</li></ul>Preferred Skills<ul><li>Basic knowledge of documentation and compliance processes</li><li>Good coordination and interpersonal skills</li><li>MS Office / Google Workspace proficiency</li></ul>Interested candidates can apply with their updated CV.Job Types: Full-time, PermanentPay: ₹20,000.00 - ₹25,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Commuter assistance</li><li>Internet reimbursement</li><li>Life insurance</li><li>Paid time off</li></ul>Work Location: In person

Junior Project Coordinator

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