event planner

Nazaka

We are looking for an experienced Arabic-speaking Senior Event Planner to join our team in Qatar.Responsibilities:<ul><li>Managing client inquiries and communication</li><li>Preparing quotations, invoices, and mood boards</li><li>Planning and coordinating weddings, birthdays, engagements, and private events</li><li>Managing suppliers, florists, and event logistics</li><li>Supervising event setup and execution</li><li>Coordinating with staff and vendors</li><li>Assisting with social media and marketing activities</li></ul>Requirements:<ul><li>Arabic speaker (required)</li><li>Previous experience in weddings and events</li><li>Knowledge of suppliers, florists, and event vendors in Qatar</li><li>Experience preparing mood boards and event proposals</li><li>Strong communication and organizational skills</li><li>Ability to work independently and manage multiple projects</li></ul>Work Location: In person

Event Planner

Woodside Hotel Group

<div>The Monterey Plaza Hotel &amp; Spa is a luxury property. This 280 room property has four penthouse suites, over 22,000 square feet of meeting space, expansive exterior space known as the Plaza, the Promenade and the Terrace, and an award-winning food and beverage program. Banquets, Schooners, Coastal Kitchen, Lobby Lounge, Tidal Coffee, and Room Service provide guests, groups, and local visitors numerous dining options. Vista Blue Spa offers a wide array of services in an outstanding location on the penthouse suite level and hosts the Fitness Center in addition to retail and sundries. The Monterey Plaza is the only property consistently ranked No. 1 for both business and leisure by Trip Advisor in Monterey.
We are seeking a Meeting &amp; Events Coordinator to join our outstanding team.
The Meetings &amp; Events Coordinator is responsible to provide administrative support to the Meetings &amp; Events department in the execution of their business plan and assist with supporting the sales and marketing efforts of the property. Thusly, they conduct correspondence; proof written materials; take and deliver detailed messages; prepare and distribute banquet event orders; and execute all assigned work with a high degree of attention to detail, and provide crucial administrative support to the sales and service effort as business demands.
The Meeting and Events Coordinator represents the department in a manner that enhances the reputation of the hotel at the property level, within the client-base, the local community and industry.
ESSENTIAL FUNCTIONS<ul><li>
Completes critical administrative responsibilities. Types, proofs, corrects and amends banquet event orders (BEOs) and general correspondence such as letters, memorandums, reports, meeting minutes, Schooners pre-menus, banquet, and executive wedding menus. Creates and maintains client files; prepares group and local social file folders. Manages, updates, and amends BEOs. Records revisions and additions to schedule and other changes. Communicates changes via a Daily Change Log Report. Prepares and sends guest satisfaction surveys to groups and local social clients.</li><li>
Completes all reports in a timely and conscientious manner as required or upon request. Maintains accurate and thorough records. For example, maintains daily Guarantee Sheets, a weekly Event Log, and detailed Function Sheets. Creates and distributes the Daily and a 10-Day Events Report. Updates the hotel&rsquo;s electronic reader boards daily.</li><li>
Ensures accurate and timely communication to the Meetings &amp; Events and operation teams. For example, responsible for the distribution of changes made to group Resumes, Function Sheets and BEOs using the appropriate format. Types and distributes group Resumes to the appropriate hotel departments. Sends a weekly email to the managers reminding them of upcoming BEOs, Traffic Reports, and Resumes and their location on the share drive. Communicates, monitors and complies with due dates for distribution.</li><li>
Provides telephone coverage and support according to hotel standards. Follows the steps of guest service while making and receiving calls; takes and provides detailed messages. Assists clients as needed or directed in person, by email and telephone.</li><li>
Completes billing documents and distributes as directed or required. For example, creates cost recap reports for in-house meeting, menu tastings, and promotional events and distributes to the Executive Chef and Controller; recaps over $250 are also sent to the Managing Director. Assists the management team with finalizing banquet checks and other documents for Accounts Receivable and as requested.</li><li>
Assists the team in preparing for meetings by collecting and packaging materials for their use.</li><li>
Maintains PAR&rsquo;s with respect to hotel collateral and department office supplies.</li><li>
Assembles wedding and sales kits and gift amenities.</li><li>
Creates and distributes handwritten note cards for amenities. Interacts with local vendors and suppliers as required or requested.</li><li>
Assists the Director with various marketing tasks, reports and projects. For example, sends, receives, and researches group history reports.</li><li>
Processes and distributes credit applications and rooming lists.</li><li>
Conducts other correspondence at the direction of the department Director.</li><li>
Works cooperatively with the sales team providing administrative support as business demands. Provides telephone coverage as requested; taking and relaying messages. Similarly assists on administrative tasks that supports the Group Rooms Coordinator as directed by management during periods of peak demand.</li><li>
Works cooperatively and in coordination with all other hotel departments and third-parties to deliver exceptional guest service to a Four Star standard.</li><li>
Observes all safety protocols and holds others accountable to hotel and departmental safety standards and procedures.</li><li>
Completes other duties and special projects as assigned.</li></ul> 
Due to the nature of the hospitality industry, they will be required to work a flexible schedule that meets business demands. While the schedule will primarily be Monday through Friday, the schedule may also sometimes include weekend or holiday shifts. Overtime is not permitted without prior approval of the department director.
This job description has not been designed to cover or contain a comprehensive listing of all of the activities, duties or responsibilities that are required of an associate for this job. Further, duties, responsibilities and activities may change at any time with, or without, notice.
Regular attendance in conformance with the standards, which may be established by the Hotel from time to time, is essential to the successful performance of this position. Associates with irregular attendance will be subject to disciplinary action up to and including termination.
Due to the cyclical nature of the hospitality industry, associates may be required to work varying schedules to reflect the business needs of the Hotel.
Upon employment, all associates are required to fully comply with the Hotel rules and regulations for the safe and efficient operation of the Hotel facilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<ul><li>A team player and solution oriented</li><li>
Able to work in a busy and demanding environment</li><li>
Must have a flexible work schedule, including ability to work on evenings and weekends, based on business levels</li><li>
Excellent time management skills, the ability to build rapport with others, and communicate according to Forbes 4-Star and hotel brand standards verbally and in written form.</li><li>
Ability to type 50 wpm, proofreading skills, strong working knowledge of MS Office programs, such as Excel, Word, and Outlook is necessary, proofreading skills.</li><li>
Familiarity with Adobe products or similar programs.</li><li>
Experience with project management and scheduling preferred.</li><li>
Reads writes and speaks English fluently</li><li>
Ability to manage multiple projects to deadline is important</li><li>
Ability to multi-task, prioritize and manage time well so as to productively and efficiently accomplish work tasks</li><li>
Operate with the highest ethical standards and able to maintain confidentiality of work</li><li>
Excellent communication skills, both written and verbal and strong organizational skills</li><li>
Meets legal age requirements for the position</li></ul>
EDUCATION and/or EXPERIENCE
Two years prior administrative assistant experience is required. High School diploma or GED needed. Two years or more of college is preferred or the equivalent in work experience. Experience in hotel operations or previous sales or catering assistant experience preferred.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the associate is regularly required to sit, stand, walk, and talk or hear. The associate frequently is required to use hands to finger, handle, or feel; reach with hands and arms. The associate may frequently lift and/or move up to 10 pounds.<h1 class="jobSectionHeader">
WORK ENVIRONMENT</h1>
The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position operates in an office environment that may be noisy and routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Occasional hotel meeting rooms and site tours. The position requires prolonged sitting in an office. The associate may be exposed to outdoor temperatures and weather conditions.
GROOMING
All associates must maintain a neat, clean and well-groomed appearance (specific standards available.)
PAY SCALE
The pay rate for this position is $25.40 per hour. This is the pay rate for this position that the Hotel reasonably expects to pay. 
Monterey Plaza Hotel &amp; Spa is an equal employment opportunity employer. Company policy prohibits unlawful discrimination based on race, color, national origin, ancestry, ethnicity, religion (including religious dress and grooming), sex, gender, sexual orientation, gender identity (including gender-related appearance and behavior), partnership status, pregnancy (childbirth, breastfeeding, or related medical condition), age, physical or mental disability, medical condition, military or veteran status, status as a victim of domestic violence, sexual assault, or stalking, genetic information, marital status, ethnicity, alienage, citizenship status or any other protected classification, in accordance with applicable federal, state, and local laws. Consistent with the American&rsquo;s With Disabilities Act, applicants may request accommodation needed to complete the application process. Please contact the People and Culture Department if you have any questions regarding this policy.</div>

Meeting & Events Coordinator, Monterey Plaza Hotel & Spa

Cochrane Supply & Engineering

<div>
 
 About the Job:
 
 
 A tech company in the Building Automation/Controls industry is seeking a full-time, Event Coordinator in our corporate office in Madison Heights, MI. The Event Coordinator is responsible for planning, coordinating, and executing national and multi-location events that support Cochrane Supply&rsquo;s strategic growth objectives. This role ensures a consistent brand experience, messaging, and execution across all regions, while managing events ranging from regional activations to large-scale national industry events.
 
 
 The Event Coordinator works cross-functionally with marketing, sales, and product teams to align event strategy with company initiatives. This position requires strong organizational, communication, and strategic planning skills to ensure all events are executed efficiently, within budget, and with measurable business impact.
 
 
 
 
 
 Core duties and responsibilities include:
 
 
 (other duties may be assigned as necessary)
 
 <ul>
 <li>
 National vent strategy and planning
 </li>
 <li>
 Standardization and brand consistency.
 </li>
 <li>
 Budget management and reporting.
 </li>
 <li>
 Event logistics and execution.
 </li>
 <li>
 Vendor and sponsorship management.
 </li>
 <li>
 Marketing and promotional coordination.
 </li>
 <li>
 Travel and resource coordination.
 </li>
 <li>
 Customer experience and engagement.
 </li>
 <li>
 Post-event analysis and continued improvement.
 </li>
 <li>
 Cross functional collaboration.
 </li>
 <li>
 Executive administrative support.
 </li>
 <li>
 Other duties as assigned.
 </li>
 </ul>
 
 
 
 
 Necessary Experience &amp; Qualifications:
 
 <ul>
 <li>
 1 &ndash; 3 Years&rsquo; Minimum experience in event coordination
 </li>
 <li>
 Bachelor&rsquo;s Degree in Marketing, Hospitality, Public Relations or related field.
 </li>
 <li>
 Must be comfortable traveling, with prior advance notice.
 </li>
 <li>
 Proficient in Office 365 products including Outlook, Word, Excel, Publisher, SharePoint and PowerBI.
 </li>
 <li>
 Candidates must be professional, have a positive attitude with outstanding verbal and written communication skills
 </li>
 <li>
 Position requires great attention to detail, strong organization and time management skills.
 </li>
 <li>
 Self-motivated.
 </li>
 <li>
 Highly organized and capable of managing multiple priorities.
 </li>
 <li>
 Strong problem-solving skills and decision-making abilities.
 </li>
 </ul>
 
 
 
 
 Hours, Salary, &amp; Location:
 
 
 Full time position, 40 hours a week, Monday &ndash; Friday at the Cochrane corporate HQ located in Madison Heights, MI. Salary negotiable based on experience.
 
 
 Benefits: Full benefits package including health (BCBSM, BCN), dental (Aetna), vision (VSP), short- &amp; long-term disability, life insurance, 401k matching, profit gainsharing, paid holidays, PTO, etc.
 
 
 About the Company &amp; Work Environment: Cochrane Supply is a 2nd generation family-owned business based out of Madison Heights, MI. Cochrane believes in a casual relaxed working environment where employees can enjoy themselves while also maintaining a work life balance. Employees typically work 40 hours a week and have some flexibility in setting their work hours. Cochrane also invests heavily in their employees with generous training opportunities for professional and personal development.
 
 
 Job Type: Full-time
 
 
 Benefits:
 
 
 &nbsp;
 
 <ul>
 <li>
 401(k)
 </li>
 <li>
 401(k) matching
 </li>
 <li>
 Dental insurance
 </li>
 <li>
 Employee assistance program
 </li>
 <li>
 Employee discount
 </li>
 <li>
 Flexible schedule
 </li>
 <li>
 Flexible spending account
 </li>
 <li>
 Health insurance
 </li>
 <li>
 Health savings account
 </li>
 <li>
 Life insurance
 </li>
 <li>
 Paid time off
 </li>
 <li>
 Parental leave
 </li>
 <li>
 Professional development assistance
 </li>
 <li>
 Tuition reimbursement
 </li>
 <li>
 Vision insurance
 </li>
 </ul>
 
 &nbsp;
 
 
 Experience:
 
 
 &nbsp;
 
 <ul>
 <li>
 Marketing: 1-3 years
 </li>
 </ul>
 
 &nbsp;
 
 
 Work Location: In person
 
 
 Pay: from $50,000 per year
 
 
 &nbsp;
 
</div>

Event Coordinator

Mirage Concept Marketing

We are seeking a highly organized, energetic, and creative female candidate to join our team in Dubai. This is a dual-role position where your primary responsibility will be as a Talent Booker &amp; Event Coordinator, while also supporting with 3D stand and activation design when required.Since client design projects are still in development stages, the role will initially focus more on booking and coordination &mdash; design assignments will be on an as-needed basis. This offers an excellent growth path for someone who wants to combine event management with creative design.Key Responsibilities<ul><li>Handle bookings of models, promoters, and hostesses for events, campaigns, and shoots</li><li>Communicate with clients regarding requirements, briefings, and timelines</li><li>Maintain and update the talent database with accuracy</li><li>Assist with casting coordination, scheduling, and availability checks</li><li>Prepare and manage paperwork, contracts, and correspondence</li><li>Support project management for brand activations and shoots</li><li>Design (as required): Create 3D stand and activation concepts using SketchUp (or similar), producing professional-level renderings for client presentations</li><li>Take on non-design tasks when needed (site visits, logistics, assisting team members, etc.)</li></ul>What You Need to Succeed<ul><li>Female candidates only</li><li>Confident in spoken and written English (other languages a plus)</li><li>Strong organizational skills with the ability to manage multiple tasks under pressure</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Skilled in 3 D ,SketchUp or similar programs, able to produce high-standard renderings</li><li>Fresh graduates may apply if confident to work independently and creatively</li><li>Event, marketing, or talent agency experience is an advantage</li><li>Based in Dubai (driving license is a bonus)</li></ul>What We Offer<ul><li>Basic salary + visa sponsorship</li><li>A dynamic and supportive work environment</li><li>Direct exposure to leading brands and high-profile events</li><li>Growth opportunities within both event coordination and creative design</li><li>Office located in Dubai Silicon Oasis</li></ul>If you&rsquo;re creative, disciplined, and open to a multi-tasking role that combines booking and design, we&rsquo;d love to hear from you.Job Types: Full-time, Permanent, FresherPay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Please confirm that you&rsquo;ve read the job description and you have considered the location of the job( Silicon Oasis)</li><li>are you confident around people and talking to people </li><li>did you attached CV with picture?</li></ul>

Event executive/Talent booker

BusPlanner

<div>BusPlanner is hiring an Events Coordinator to support our Events team with the logistics, planning, and marketing behind our presence at conferences, trade shows, webinars, and user events across North America. This is a fully remote role based in Pakistan, ideal for someone who is exceptionally organized, an excellent communicator, and energized by keeping many moving parts on track at once.
You'll work closely with our Events Team Lead as the operational backbone of our event calendar, owning timelines, coordinating vendors and registrations, and helping promote each event before, during, and after it happens. When our events run flawlessly, it's because someone like you made sure every detail was handled.
This role is based in Pakistan but works Eastern Time (EST) business hours to stay closely aligned with our North American Events team. You should be comfortable working a North American schedule, which falls during the evening and overnight in Pakistan. No travel is required; this is a behind-the-scenes role that keeps our events running from anywhere.
Why BusPlanner?
BusPlanner is a leading North American tech company that provides all-in-one transportation management software to K-12 school districts. Across our customer base, we enable hundreds of transportation directors to save thousands of dollars every year by running all facets of their operations through our intuitive, easy-to-use platform.
BusPlanner's product suite is trusted by school districts across North America and is rapidly expanding in the US market, having won contracts with some of the largest school districts in the country including Miami-Dade (Florida), Gwinnett County (Georgia), and Guilford (North Carolina), among many others. BusPlanner has a long history of serving the education market and is well positioned to further penetrate the US market in the coming years.
BusPlanner's leadership team consists of seasoned entrepreneurs with significant experience building and growing successful software businesses, including (i) FieldEdge, a leading provider of software for the field services market, which the team grew more than 5x and sold to a mega-cap private equity fund, and (ii) AutoLeap, a leader in the auto repair software market that has raised more than $50 million from some of the most reputable VC firms in Silicon Valley.
As a successful Events Coordinator, you will:<ul><li>
Coordinate the logistics for conferences, trade shows, VIP dinners, webinars, and user events, including venues, hotels, catering, travel, shipping, and on-site materials.</li><li>
Own the event calendar and project timelines, building run-of-show schedules, task lists, and deadlines, and keeping every workstream on track.</li><li>
Manage attendee workflows, including invitations, registrations, RSVPs, and guest lists, keeping all data clean and current.</li><li>
Liaise with vendors, venues, and partners across time zones, gathering quotes, tracking deliverables, and confirming details.</li><li>
Coordinate booth materials, signage, giveaways, and shipping so nothing is missing on event day.</li><li>
Support event marketing by drafting and scheduling email invitations, helping build registration and landing pages, promoting on social channels, and managing post-event follow-up.</li><li>
Track budgets, process invoices, and reconcile event expenses.</li><li>
Capture and report event metrics such as attendance and leads, and ensure leads flow into our CRM.</li><li>
Provide responsive remote support before and during live events, anticipating needs before they become problems.</li></ul>
You Should Apply If:<ul><li>
You are exceptionally organized: you keep many events, deadlines, and details on track at once without ever dropping a ball. This is the single most important quality we are hiring for.</li><li>
You are a strong communicator: your written and verbal English is clear, professional, and proactive.</li><li>
You move with urgency: you prioritize quickly and keep work progressing under deadline pressure.</li><li>
You take ownership: you follow up proactively and close loops without being chased.</li><li>
You are tech-savvy: you are confident in Microsoft Office (especially PowerPoint, Excel, and Word) and comfortable using AI tools like Claude to work faster and produce better results.</li></ul>
You Should Not Apply If:<ul><li>
You prefer a slow pace or rigid, step-by-step processes with little variety from day to day.</li><li>
You are uncomfortable juggling multiple events and competing deadlines at the same time.</li><li>
You struggle to communicate clearly in writing with colleagues across time zones.</li><li>
You are not comfortable taking ownership, following up proactively, or working with some ambiguity.</li><li>
You are not interested in learning about a new industry like K-12 student transportation.</li><li>
You are unable to work Eastern Time (EST) hours from Pakistan, which means an evening and overnight schedule.</li></ul> 
Requirements 
<ul><li>
2+ years in events coordination, marketing coordination, project coordination, or a comparable role.</li><li>
A high degree of organization and meticulous attention to detail, with a proven ability to manage multiple events and deadlines simultaneously.</li><li>
Excellent written and verbal English communication skills.</li><li>
Strong proficiency with Microsoft Office, especially PowerPoint, Excel, and Word.</li><li>
Familiarity with AI tools like Claude, and the initiative to use them in day-to-day work.</li><li>
Ability to work Eastern Time (EST) business hours while based in Pakistan, staying aligned with a North American team.</li><li>
Experience supporting trade shows, conferences, or large-scale events is a plus.</li><li>
Familiarity with CRM and marketing tools such as Outreach and webinar platforms is a plus.</li></ul></div>

Events Coordinator

Cornerstone Christian Counseling

Overview We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. This role requires exceptional office management skills, attention to detail, and the ability to handle multiple tasks efficiently. The ideal candidate will possess strong communication skills, proficiency in various office software, and experience in administrative support roles. This position offers an excellent opportunity to contribute to a dynamic Christian organization while developing your professional skill set.Responsibilities<ul><li>Provide comprehensive executive administrative support, including managing calendars and scheduling appointments using Microsoft Outlook Calendar and Google Workspace.</li><li>Coordinate and assist with event planning for corporate meetings, conferences, and special events.</li><li>Handle phone etiquette with multi-line phone systems, screening calls, and directing inquiries appropriately.</li><li>Prepare, proofread, and transcribe documents, reports, and correspondence with high accuracy.</li><li>Manage bookkeeping tasks using QuickBooks and perform data entry to maintain accurate records.</li><li>Oversee office management duties such as filing, organizing documents, and maintaining office supplies.</li><li>Support project coordination efforts by tracking deadlines, preparing agendas, and following up on action items.</li><li>Assist with front desk responsibilities including greeting visitors and managing incoming inquiries.</li><li>Utilize Office experience with Microsoft Office Suite (Word, Excel, PowerPoint) to create presentations and reports.</li><li>Use DocuSign for electronic signatures and facilitate document signing processes efficiently.</li><li>Maintain confidentiality of sensitive information while providing executive administrative support.</li></ul>Experience<ul><li>Prior administrative experience is required, preferably in an office or corporate environment.</li><li>Personal assistant experience is highly desirable, demonstrating the ability to manage complex schedules and tasks.</li><li>Proven skills in event planning, project coordination, bookkeeping, and office management are preferred.</li><li>Strong typing skills along with proficiency in computer literacy including Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry systems.</li><li>Excellent organizational skills with the ability to multitask effectively under tight deadlines.</li><li>Demonstrated customer service skills with professional phone etiquette and front desk experience.</li><li>Familiarity with multi-line phone systems, calendar management tools like Microsoft Outlook Calendar, and electronic signature platforms such as DocuSign is advantageous. This role is integral to ensuring smooth daily operations within our organization while supporting executive leadership through efficient administrative functions. We look forward to welcoming a dedicated professional who thrives in a fast-paced environment and is committed to excellence in office support services.</li></ul>Pay: $18.00 - $20.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: In person

Executive Administrative Assistant

International Society for Magnetic Resonance in Medicine (ISMRM)

Meetings CoordinatorThe Organization:The ISMRM is an international, interdisciplinary group united by a common interest in the science, technology, and application of magnetic resonance in medicine and related fields. It represents basic and clinical scientists developing new magnetic resonance techniques and applications, clinicians with a strong interest in magnetic resonance science and application, serves its membership directly as well as practitioners and their patients, regulatory and governmental agencies, and industry. Its multidisciplinary membership of over 8,000 consists of clinicians, physicists, engineers, biochemists, and technologists. In addition to its large scientific meetings, the Society holds workshops, both virtual and in person, and publishes two journals, Magnetic Resonance in Medicine and the Journal of Magnetic Resonance Imaging. It also sponsors study groups on specific areas of scientific interest and chapters based on geographical location. A subsidiary, the International Society for MR Radiographers &amp; Technologists (ISMRT), a section of the ISMRM, was founded to provide a forum for education, information, and research in the field of magnetic resonance with the primary objective of advancing the education and training for MRI/S technologists worldwide.Based in Concord, California, USA, incorporated as a 501(c) (3) nonprofit society, the ISMRM and its subsidiary are governed by a 25-member Board of Trustees. The ISMRM website address is http://www.ismrm.org.Position Description:The ISMRM Meetings Coordinator assists the Director of Meetings in coordinating ISMRM events such as annual meetings, technical exhibitions, trade show booths, workshops, and Board meetings.Specific responsibilities include, but are not limited to:<ul><li>Event Logistics: Provide assistance in venue research, set-up details including, but not limited to, catering, AV, technical and poster exhibition, freight management, and setup of committee meetings for our Annual Meetings and global workshops. Also, assist in compilation of information for brochure and web publication.</li><li>Meeting FAQs: Gather cross-departmental information to create the essential on-site master reference guide used at our registration and membership booths.</li><li>Global Shipping &amp; Inventory: Coordinate, pack, and log registration materials and supplies for all workshops and annual meetings; maintain shipping logs and navigate customs requirements with our advanced freight vendors.</li><li>AMPC: Under the supervision of the Director of Meetings, arranges accommodations, catering, room set, and audio-visual for Annual Meeting Program Committee (AMPC) construction meeting in January.</li><li>Housing: Under the supervision of the Director of Meetings, work with Registrar to manage housing for workshops (including creation and maintenance of housing list) and coordinate with venue to ensure accuracy of reservations and addressing of special requests.</li><li>Exhibitor Management: Under supervision of the Director of Meetings, manage exhibitor participation&mdash;research potential exhibitors, prepare prospectus mailing list, create and collect service forms, register exhibitors and mail badges, create and mail vouchers, create spreadsheet and maintain database, coordinate schedule and placement of ancillary meetings, create and maintain paper files, process exhibitor contracts and payments, work with Director of Meetings and contractors to draw preliminary and final floorplans, correspond with exhibitors and redirect questions to vendors/suppliers, create and maintain exhibitor representative contact list for vendors, work with the IT department to keep website up-to-date with Exhibition information. Work with the accounting department to invoice and collect payments from exhibitors.</li><li>Industry Representation: Under supervision of the Director of Meetings, coordinate ISMRM&rsquo;s presence at major industry trade shows (RSNA, ECR, etc.) including paying exhibit fees, exhibit floor placement, if necessary, ordering show services, freight management, accommodation and flights for staff, and payment of all services.</li><li>Meetings Inventory: Maintain log of all meetings inventory for workshops and the annual meeting and notify appropriate departments when items need to be replenished.</li><li>Administrative Duties: Perform miscellaneous duties as assigned by Director of Meetings and supervisory staff.</li></ul>Qualifications:<ul><li>Two years&rsquo; college or equivalent experience;</li><li>3+ years administrative/office experience;</li><li>Trade show experience preferred but not required;</li><li>Computer proficiency (Word, Excel, Access, and other database management systems);</li><li>Excellent oral and written communication, spelling, grammar, and proofreading skills;</li><li>Excellent ability to organize, prioritize, and handle multiple tasks at once;</li><li>Customer service-oriented and strong interpersonal skills;</li><li>Ability to work in an international setting with people with limited English proficiency and different cultural orientations;</li><li>Must be able to travel internationally or domestically;</li><li>Must be able to transport and position 40-lb. boxes between the stockroom and the shelves.</li><li>Ability to work and develop working relationships with members and co-workers&mdash;a proven team player;</li><li>Ability to calmly pivot and adapt in order to accomplish the task at hand and handle potential crises with a cool head.</li></ul>Work Location: ISMRM office in Concord, CA (not a remote position)Compensation: This is an exempt position with pay commensurate with experience. The ISMRM offers a generous benefits package, including medical, vision, dental and 403b retirement (tax sheltered annuity).PLEASE SUBMIT RESUME AND COVER LETTER OUTLINING YOUR EVENT OR ADMINISTRATIVE EXPERIENCE.Job Type: Full-timePay: $25.00 - $28.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Associate (Required)</li></ul>Experience:<ul><li>Microsoft Excel: 3 years (Required)</li><li>Microsoft Word: 3 years (Required)</li></ul>License/Certification:<ul><li>CMP (Preferred)</li></ul>Work Location: In person

Meetings Coordinator

Search 1013+ Event planner jobs near you this June. New roles added regularly across leading industries. Apply today.