event planner

Trendfull Cafes & Restaurants

<p><b>Job Summary:</b></p><p>(Must Be located in Bahrain)</p><p>Must Have experience in Bahrain event planning</p><p>Preferable Female</p><p>Responsible for the planning, coordination, and execution of events that range in size and purposes, with a strong focus on food and beverage services. This role involves managing all aspects of F&amp;B for events, from initial planning to post-event evaluation, ensuring high-quality service and customer satisfaction.</p><p><b>Job Description</b></p><p><b>Job Responsibilities:</b><br/>- Meeting with clients to understand their event requirements, budget, and preferences.</p><p>-Plan, organize, and coordinate all food and beverage requirements for events, including menu selections, set-up, and service arrangements.</p><p>- Manage and train the events team to ensure smooth and efficient service delivery, including staff scheduling, training, and performance management.<br/>- Selecting suitable venues, coordinating logistics, and ensuring the venue meets the event's requirements</p><p>-Sourcing and negotiating with vendors such as caterers, decorators, and entertainment providers</p><p>-Collaborate with other departments to ensure seamless coordination and delivery of food and beverage services.<br/>- Ensure that all health, safety, and hygiene standards are strictly adhered to during food and beverage service and manage any incidents or customer complaints effectively.<br/>- Monitor and manage event budgets, ensuring cost-effective procurement and resource allocation.<br/>- Keep up-to-date with latest industry trends and incorporate innovative ideas into the events planning and execution process.</p><p>-Developing detailed event timelines and ensuring all tasks are completed on schedule.</p><p>-Gathering feedback, analyzing event success, and identifying areas for improvement.</p><p><b>Requirements:</b><br/>- Proven track record of successful event planning</p><p>-Bachelor's degree in Hospitality or a related field.<br/>- Proven experience in food and beverage management, particularly in events management.<br/>- Excellent knowledge of food and beverage service standards, including menu planning, preparation, and presentation.</p><p><b>Skills</b></p><p>- Strong knowledge of food and beverage operations</p><p>- Exceptional organizational skills</p><p>- Excellent communication and interpersonal skills</p><p>- Attention to detail</p><p>- Financial acumen</p><p>- Problem-solving abilities</p><p>- Knowledge of health and safety regulations</p><p>- Strong leadership and team management skills, with the ability to motivate and develop a diverse team of employees.</p><p>- Flexibility to work irregular hours, including evenings, weekends, and holidays, as required by event schedules.</p><p>Salary Package: Salary (350/- to 500/- BD) + commission (Based on experience and market rate)</p><p>Job Type: Full-time</p><p>Pay: BD350.000 - BD500.000 per month</p><p>Application Question(s):</p><ul><li>Are you Located In Bahrain? </li><li>Do you have experience and proven record of Even Management in Bahrain? </li></ul><p>Work Location: In person</p>

Event Management/Event Planning- Local Hire

South Coast Botanic Garden Foundation

<div><p>South Coast Botanic Garden&rsquo;s mission is to connect ALL to the wonders of nature and create offbeat experiences that inspire stewardship and sustainability. The 87-acre destination is an oasis of curated gardens and natural landscapes built atop a reclaimed landfill, serving as a powerful example of environmental renewal.</p><p>
From the Dorothy and John Bohannon Rose Garden to the Dorothy and Allen Lay Staghorn Fern Collection and immersive seasonal exhibits, the Garden offers guests unique opportunities to engage with nature. With continued growth and exciting new developments ahead, this is an exciting time to join a dynamic and evolving organization.</p><p>
South Coast Botanic Garden fosters a workplace culture where strategic focus and cultural health go hand in hand. Team members are collaborative, adaptable and committed to supporting the Garden&rsquo;s mission and guest experience.</p><p><b>
POSITION TITLE:
</b></p><p>Development Events Manager</p><p><b>
REPORTING RELATIONSHIP:
</b></p><p>Director of Membership</p><p><b>
POSITION SUMMARY</b></p><p>
The Development Events Manager develops creative, mission-aligned relationship-building experiences that connect members, donors, and supporters to the wonders of nature. This position oversees all stages of planning and production for Development events and partners closely with Development leadership to translate event objectives into well-executed experiences that advance membership, cultivation, stewardship, and fundraising goals.</p><p>
Events range from intimate salon-style gatherings to large stewardship events serving more than 200 members and supporters. From planning through breakdown, the Manager is responsible for consistently delivering high-quality guest experiences, while protecting the Garden&rsquo;s facilities, reputation, and operational integrity. The position develops creative themes, identifies meaningful connections to nature, and manages the details that elevate each event from ordinary to extraordinary. This role is ideal for an events professional who is eager to deepen their skills while making a meaningful impact at a dynamic cultural institution.</p><p><b>
SUCCESS IN THIS ROLE WILL BE FUELED BY</b></p><ul><li>
A passion for mission-driven nonprofit work.</li><li>
Curiosity about- or a love for- public gardens, nature, cultural attractions, or community-based programming.</li><li>
Strong organizational and critical-thinking skills.</li><li>
A collaborative spirit and comfort working across departments.</li><li>
The ability to manage multiple deadlines while building thoughtful, values-based relationships</li><li>
The ability to make timely decisions, identify problems, and implement solutions while maintaining a calm and confident demeanor.</li></ul><p>
This full-time position offers a unique opportunity to grow within the Development and events fields, contribute to a flourishing cultural institution, and help shape the next chapter of the Garden&rsquo;s impact in the community.</p><p><b>
ESSENTIAL DUTIES &amp; RESPONSIBILITIES</b></p><p><b>
Development Event Planning &amp; Project Management</b></p><ul><li><p>
Develop and manage comprehensive timelines for Development events, including planning meetings, invitations, marketing deadlines, staffing, and operational requirements.</p></li><li>
Coordinate invitation production, printing, mailing, and distribution.</li><li>
Research, vet, negotiate with, and engage external event vendors in accordance with Garden contracting and purchasing procedures; coordinate invoice processing.</li><li>
Schedule, organize, and lead cross-functional planning meetings, clearly documenting responsibilities, decisions, and deadlines.</li><li>
Monitor project plans and follow up with stakeholders to ensure production deadlines are met.</li><li>
Develop and monitor event budgets, track expenses, and escalate anticipated variances.</li><li>
Determine food and beverage needs and coordinate catering.</li><li>
Coordinate necessary rental equipment, supplies, and event d&eacute;cor.</li><li>
Create functional, safe, accessible, and visually appealing event floor plans.</li><li>
Coordinate across departments to develop detailed event run-of-show documents.</li><li>
Determine on-site staffing and volunteer needs in partnership with appropriate department leaders.</li><li>
Prepare name tags, seating charts, guest lists, check-in materials, and other event collateral.</li></ul><p><b>
Cross-Departmental Coordination</b></p><ul><li><p>
Serve as the primary Development department planner for assigned member, donor, cultivation, stewardship, and fundraising events.</p></li><li>
Partner with Event Operations, Sales, Public Programs, Visitor Experience, Horticulture, Facilities, Food &amp; Beverage, Marketing, and other departments, as appropriate, to coordinate event requirements and responsibilities.</li><li>
Clarify roles, handoffs, and decision-making authority among participating departments before each event.</li><li>
Communicate event plans, changes, and operational impacts clearly and in a timely manner.</li></ul><p><b>
Event Production &amp; Execution</b></p><ul><li><p>
Serve as the primary Development event lead and Manager on Duty for assigned Development events, within established Garden policies and reporting processes.
</p></li><li>Oversee event setup, execution, and breakdown, ensuring accuracy, safety, and adherence to approved production plans.</li><li>
Coordinate with and serve as the primary liaison to event vendors throughout the event, including: Load-in and load-out.</li><li>
On-site vendor management.</li><li>
Compliance with Garden standards, policies, and approved event plans.</li><li>
Coordinate with appropriate department leads when events overlap to support seamless operations.</li><li>
Minimize disruption to Garden visitors, regular operations, plant collections, and other scheduled activities.</li><li>
Complete post-event reporting, expense reconciliation, documentation, and debriefs.</li><li>
Plan and execute off-site Development events, when necessary, with the same care and attention expected for on-site events.</li><li>
Identify and resolve event-related issues in real time and escalate significant safety, guest, facility, or operational concerns to the appropriate leader.</li><li>
Ensure event activities protect Garden facilities, equipment, plant collections, and organizational reputation.</li></ul><p><b>
QUALIFICATIONS</b></p><p><b>
Required</b></p><ul><li><p>
Excellent interpersonal and communication skills, paired with a consistently professional and helpful demeanor.</p></li><li>
Strong attention to detail and a commitment to accuracy in event plans, guest information, budgets, and records.</li><li>
Sound judgment and the ability to assess situations, solve problems, and make timely decisions within the position&rsquo;s authority.
</li><li>Strong project management and organizational skills.</li><li>
Ability to remain calm, organized, and adaptable during fast-paced, high-volume event days.</li><li>
Ability to prioritize responsibilities, work independently, and deliver results with appropriate supervision.</li><li>
Flexibility and resourcefulness when navigating changing priorities or unexpected event variables.</li><li>
Ability to maintain the confidentiality of donor, member, guest, and organizational information.</li><li>
Proficiency With Microsoft Office Suite and Google Workspace.</li><li>
Ability to work collaboratively across departments and build productive relationships with staff, volunteers, vendors, members, donors, and other supporters.</li></ul><p><b>
Preferred</b></p><ul><li>
Bachelor&rsquo;s degree or an equivalent combination of education, training, and relevant professional experience.</li><li>
Three to five years of experience in special events or a related high-volume field, such as nonprofit development, entertainment production, hospitality management, cultural attractions, or corporate events.</li><li>
Experience with contract and vendor management.</li><li>
Experience planning member, donor, cultivation, stewardship, fundraising, or other nonprofit events.</li></ul><p><b>
WORK ENVIRONMENT &amp; PHYSICAL REQUIREMENTS</b></p><ul><li>
Ability to work in a collaborative office environment with regular interaction among team members.</li><li>
During events, programs, donor visits, and sponsor activations, ability to remain stationary, move throughout event spaces and Garden grounds, and bend or position oneself for extended periods.</li><li>
Ability to lift and carry equipment and materials weighing up to 30 pounds.</li><li>
Ability to safely operate golf carts and other authorized transport vehicles to move supplies, signage, and equipment across event spaces and Garden grounds, following required training.</li><li>
Ability and willingness to work indoors and outdoors in varying weather conditions.</li><li>
Ability to perform the essential functions of the position with or without reasonable accommodation.</li></ul><p><b>
COMPENSATION, CLASSIFICATION &amp; SCHEDULE</b></p><p>
This is a full-time, nonexempt, hourly position that works on-site at the Garden. The regular schedule is Monday through Friday; however, the position must be available to work weekday evenings, weekends, and holidays as needed for events. The pay range is $25.00 to $31.00 per hour. Please submit a cover letter, r&eacute;sum&eacute;, and completed application.</p><p><b>
EQUAL EMPLOYMENT OPPORTUNITY</b><b>
</b></p><p>South Coast Botanic Garden is an Equal Opportunity Employer committed to fostering a diverse, equitable, and inclusive workplace. We welcome applicants from all backgrounds and celebrate the unique perspectives, experiences, and talents each employee brings to our organization. Employment decisions are made without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.</p></div><p></p>

Manager, Development Events

Hyatt

<div><div><p><b>Position Objectives</b></p></div><br>
<p>
The Event Planning Manager&rsquo;s primary focus is servicing sales bookings. This position acts as the liaison between meeting planners and the Hotel Operations team. Responsibilities include planning and detailing all meetings, food, beverage, and A/V needs in addition to overseeing room blocks and pick up, billing instructions, bill review and post event review. Event Planning Managers are the on-site contacts for customers and will deliver customer satisfaction with smooth execution of all events. All duties are to be preformed in accordance with departmental and property policies, practices, and procedures.</p><div><p><b>
Qualifications</b></p></div><br>
<ul><li>
Minimum 3 years&rsquo; experience as an Event Captain, Catering or banquet supervisor, sales and marketing or other related experience, preferably in the hotel setting</li><li>
Ability to work a flexible schedule, including evenings, weekends and holidays</li><li>
Demonstrated experience in exercising confidentiality and integrity</li></ul><div><p><b>
Education &amp; Skills</b></p></div><br>
<ul><li><b>
Preferred</b>; Bachelors Degree in Hospitality, Event Planning or other related fields</li><li><b>
Required</b>; extensive experience using Microsoft Office Applications, Outlook, Internet, and other Microsoft Office products</li><li><b>
Required</b>; mathematical skills that require the ability to add, subtract, multiply and divide</li><li><b>
Required</b>; effective oral and written communication skills in order to interact with all employee levels and guests within the hotel</li><li><b>
Required</b>; Ability to multi task, prioritize and handle conflicting demands</li><li><b>
Required</b>; Flexible with the ability to adapt to a rapidly changing priorities and situations</li><li><b>
Required</b>; Sold under pressure, professional and able to maintain composure in handing complaints and other feedback</li><li><b>
Required</b>; Ability to meet deadlines without compromise</li></ul></div><p></p>

Event Planning Manager

UIDP

<p>This is an exceptional opportunity for a highly skilled, creative, and self-driven manager to lead the coordination of a diverse portfolio of events and activities. The successful candidate will oversee the planning, executing, and delivering of conferences, webinars, workshops, receptions, and other key events, ensuring seamless execution and a high-quality standard across all initiatives. As a critical member of the UIDP team, the Manager will be responsible for driving strategic planning, coordinating cross-functional teams, and providing leadership throughout the event lifecycle.</p><p>This role presents the opportunity to engage with industry-leading innovation companies and top-tier research universities, allowing the Manager to make a significant impact while gaining valuable exposure to cutting-edge developments in both the corporate and academic sectors. The ideal candidate will be an experienced professional passionate about high-level event management and a proven track record of leading successful, large-scale initiatives.</p><p><b>The Events Manager's duties include:</b></p><p>Lead general coordination of in-person and virtual events:</p><ul><li>General logistics management</li><li>Create, update, and maintain current processes and documents</li><li>Professional and positive communication with event hosts, speakers, and staff</li><li>Update conference and workshop agendas</li><li>Create and maintain event registrations using AMS, Cvent, and Smartsheet</li><li>Collect and report registration data across multiple events</li><li>Accurately communicate logistics details to event attendees</li><li>Manage attendee lists and other registration materials</li><li>Monitor registrations and troubleshoot problems throughout</li><li>Respond to general email/phone inquiries about UIDP events</li><li>Provide on-site support at events to include registration management, as needed</li><li>Propose new ideas to improve the experience for our members and other attendees</li><li>Create online invitations and track responses</li></ul><p>Administrative tasks:</p><ul><li>Maintain spreadsheets, event timelines, and task lists in Smartsheet.</li><li>Create and maintain event webpages via WordPress and Cvent</li><li>Create surveys, collect responses, and communicate results to staff and event hosts</li></ul><p>Assist with marketing and promotional tasks:</p><ul><li>Assist with event-related content creation for promotional email blasts using Cvent.</li><li>Maintain accurate email lists for each event</li></ul><p>Other Duties as Assigned: This position may be responsible for a variety of additional tasks to support the effective operation of the organization. These may include general administrative functions, clerical support, document preparation, data entry, scheduling assistance, meeting coordination, filing, supply management, and other office-related activities. Responsibilities may evolve based on organizational needs, and flexibility and a collaborative approach are essential.</p><p><b>THE IDEAL CANDIDATE</b></p><p>You thrive in dynamic environments and are highly adaptable to changes in direction or circumstances. With an innate ability to adjust your focus and reallocate resources as priorities shift, you remain agile and efficient under pressure. Your eagerness to continuously learn and master new tools, technologies, and methodologies allows you to stay ahead of the curve and deliver exceptional results. You approach your work with diligence, strategic thinking, and efficiency, consistently meeting deadlines and delivering on expectations with minimal supervision.</p><p>Your commitment to supporting the team is evident in your proactive approach, whether handling tasks independently or collaborating seamlessly with others. You take great pride in maintaining exceptional organizational standards, ensuring that every detail is accounted for and that all project milestones are met on time. Above all, you are passionate about contributing to a team that creates outstanding events and products, playing an essential role in advancing the partnership&rsquo;s mission and goals. Your dedication and attention to quality make you an invaluable asset to the team.</p><p><b>Qualifications &ndash; required</b></p><p><b>Education &amp; Experience:</b></p><ul><li><b>Bachelor's Degree</b> in Event Management, Hospitality, Marketing, Communications, Public Relations, Business Administration, or a related field.</li><li><b>3-5 years of managerial experience</b> in event planning, project management, or related roles, with a proven track record of organizing successful large-scale events, conferences, or corporate gatherings.</li></ul><p><b>Requirements:</b></p><ul><li>Proficiency in Cvent event management system</li><li>Hands-on experience with event logistics, vendor management, budgeting, and contract negotiations</li><li>Excellent written, verbal, and interpersonal communication skills</li><li>Strong organizational and time-management capabilities</li><li>Outstanding customer service and member support skills</li><li>Ability to thrive in fast-paced environments while maintaining attention to detail</li><li>Skilled at resolving issues quickly and effectively under pressure</li><li>Positive, professional demeanor in all situations</li><li>Proficient with MS Office and spreadsheets, tech-savvy overall</li><li>Quick learner, able to adapt to new tools and technologies</li><li>Self-driven with the ability to multi-task and prioritize effectively</li><li>Independent problem-solver with the ability to work autonomously</li><li>Available for occasional overnight travel</li></ul><p><b>Big pluses:</b></p><ul><li>Familiarity with SmartSheet, WordPress, Informz, and SurveyMonkey</li></ul><p><b>WHO WE ARE</b></p><p>UIDP (www.uidp.org) is a global nonprofit membership association that helps great innovation companies and world-class research universities develop new and better collaboration approaches. UIDP is a recognized convener of thought leaders and practitioners, identifying high-impact strategies so companies and universities (along with other interested parties) can improve the return on investment from their partnerships. UIDP&rsquo;s operating model is predicated on being agile and producing high-quality products that meet the community's needs.</p><p><b>WHO WE ARE</b></p><p>UIDP (www.uidp.org) is a global nonprofit membership association that helps great innovation companies and world-class research universities develop new and better collaboration approaches. UIDP is a recognized convener of thought leaders and practitioners, identifying high-impact strategies so companies and universities (along with other interested parties) can improve the return on investment from their partnerships. UIDP&rsquo;s operating model is predicated on being agile and producing high-quality products that meet the community's needs.</p><p><b>OUR TEAM</b></p><p>As the quality and impact of UIDP&rsquo;s work continue to gain recognition, our team has experienced rapid growth over the past five years to keep up with the increasing demand. Despite this growth, we maintain the vibrant spirit and energy of a mission-driven start-up. We&rsquo;re united by a clear, ambitious vision while embracing the inherent ambiguity and urgency of a highly agile organization.</p><p>Exciting growth opportunities await! At UIDP, we believe in investing in our staff to help them achieve their personal and professional goals. Team members are encouraged to enhance their skill sets through professional development initiatives, and we actively promote from within, offering pathways for those seeking greater responsibilities. Join us and be a part of our dynamic journey!</p><p><b>LOCATION</b></p><p>This position is located in Columbia, SC, USA. UIDP operates under a hybrid work schedule, and staff work a minimum of 3 days per week in the office.</p><p><b>COMPENSATION AND BENEFITS</b></p><p>This full-time, exempt position offers a competitive salary that reflects the value we place on our team members&rsquo; contributions. In addition to financial compensation, we provide a generous benefits package designed to support your overall well-being and work-life balance. This includes comprehensive health, dental, and vision insurance to ensure you are covered.</p><p>We also offer a robust retirement plan to help you plan for your future, along with generous paid time off that encourages you to recharge and enjoy personal time. At UIDP, we are committed to fostering our employees' professional development by providing opportunities for training, workshops, and mentorship programs that support their professional growth.</p><p>Job Type: Full-time</p><p>Pay: From $65,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Referral program</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>What is your level of proficiency with Cvent? Never Used; Beginner;  Intermediate; or Expert</li><li>Are you a resident of SC AND are you willing to work at least 3 days per week in our Columbia office?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>event planning, project management, or related: 3 years (Required)</li></ul><p>Work Location: Hybrid remote in Columbia, SC 29201</p>

Meeting & Events Manager

Hilton

<div><p><b>Exceptional Hospitality Starts with You
</b></p><p>Picture yourself brightening someone&rsquo;s day. When you join our Hotels team, that&rsquo;s exactly what you&rsquo;ll do every time you come to work! As an <b>Events Manager </b>, you&rsquo;re not just overseeing all aspects of event planning and execution &ndash; you&rsquo;re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.</p></div>
<br><div><p>Here's what you'll do during a typical day:
</p><ul><li><b>Execute high-quality events: </b>Manage event documentation, facilitate seamless transitions throughout the pre-event, event, and post-event phases of events, and serve as the primary client contact to ensure smooth execution, proactive issue resolution, and an exceptional event experience
</li><li><b>Create exceptional experiences: </b>Design creative menus and catered events that maximize revenue and elevate the guest experience
</li><li><b>Grow catering and events market segments: </b>Solicit new client relationships, develop proposals, and negotiate contracts to close new business
</li><li><b>Cultivate client relationships: </b>Maintain strong connections with existing corporate and social accounts to secure repeat business
</li><li><b>Guide team performance: </b>Communicate client requirements, provide direction, and offer feedback and coaching to ensure consistent, high-level service</li></ul></div>
<br><div><p><b>What It Takes to Make the Stay
</b></p><p>At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:
</p><p>A passion for spreading the light and warmth of <b>Hospitality </b>. Acting with <b>Integrity </b>and always doing the right thing. Inspiring others through <b>Leadership </b>. A belief that <b>Teamwork </b>drives the best outcomes. A sense of <b>Ownership </b>and accountability. And a focus on the <b>Now </b>, bringing urgency and discipline to every moment, knowing it can make a lasting impact.<br>
</p><p></p><p><b>How We'll Help You Thrive at Hilton
</b></p><p>Hilton offers a lot of great benefits to full-time team members. We invest in our team members' wellbeing and provide support services through all of your life moments. There are many perks and benefits available to you including but not limited to the following:
</p><ul><li><b>Paid Time Off </b>- generous program to help you relax, recharge and rejuvenate yourself
</li><li><b>Health Benefits </b>- varieties of health plans (medical, dental and vision) for you to choose from
</li><li><b>401(k) </b>- build your retirement savings with our company match
</li><li><b>Go Hilton Travel Program </b>- enjoy deeply discounted rooms at any Hilton hotels
</li><li><b>Free Life Insurance </b>- leave financial for your loved ones
</li><li><b>Paid Maternity/Parental Leave </b>- enjoy paid time off to care of your new born with a peace of mind
</li><li><b>Employee Stock Purchase Plan </b>- invest in the company you work for
</li><li><b>Crisis Concierge </b>- provide support and emotional care in time of loss or hardship
</li><li><b>Free Meal &amp; Free Parking </b>- no hustle to pack your meal or to spend money on parking
</li><li><b>Perks at Works </b>- discounts on thousands of merchandises from electronics to movie tickets</li></ul></div>
<br><div><div><div><b>Join an Award-Winning Workplace Culture
</b><br>
</div><div>At Hilton, we don&rsquo;t just deliver exceptional experiences for our guests&mdash;we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we&rsquo;ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.
</div><div>Our award-winning culture has earned us repeated recognition on the World&rsquo;s Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands , and a company-wide commitment to providing the best stay for every guest, we&rsquo;re setting new standards for the future of travel.
</div><div>Whether you&rsquo;re starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career&mdash;and help us make every stay a little more magical.
</div></div><div>Curious about life at Hilton? Explore our Careers Blog to see why we&rsquo;re more than a great place to stay&mdash;we&rsquo;re a great place to work.</div></div>

Events Manager - Embassy Suites by Hilton San Francisco Airport Waterfront

Locobear

<p>Position: Event Coordinator Department: Operations / Sales &amp; Events</p><p>Reports To: Operations Manager / Duty Manager /Event Assistant manager</p><p>Location: Loco Bear Dubai Job Purpose The Event Coordinator is responsible for planning, coordinating, and delivering exceptional events at Loco Bear, including birthday parties, school visits, corporate events, team-building activities, private venue bookings, camps, and special promotional events. The role ensures every event is executed safely, efficiently, on time, and in line with Loco Bear's brand standards while maximizing guest satisfaction and revenue.</p><p>Key Responsibilities 1. Event Sales &amp; Booking <b>Contact confirmed clients 3&ndash;7 days before the event to reconfirm booking details, including date, time, guest numbers, activities, catering, special requests, and outstanding payments. </b></p><p>Verify all event details against the original booking made by the Birthday Sales Team. <b>Prepare, update, and distribute the Event Function Sheet to all relevant departments at least 48 hours before the event. </b></p><p>Conduct pre-event briefings with Party Hosts and operational teams.</p><p><b>Collect final payments in accordance with company procedures. </b> Maintain an accurate event booking calendar and coordinate any booking changes.</p><p><b>Ensure all event documentation is complete and up to date. </b></p><p><b>2. Event Planning </b> Plan and coordinate birthday parties, school visits, corporate events, camps, private venue hires, and seasonal events. <b>Prepare event schedules, activity rotations, room allocations, and operational timelines. </b></p><p>Coordinate catering, entertainment, decorations, equipment, and special guest requirements.</p><p>3. Event Operations - <b>Ensure all event areas are fully prepared before guest arrival. </b> Coordinate with Floor Managers, Activity Supervisors, and support departments.</p><p><b>Monitor event progress, ensure activities run on schedule, and resolve operational issues promptly. </b></p><p>Maintain excellent guest service standards throughout the event.</p><p>4. Guest Experience <b>Welcome clients and act as the main point of contact during the event. </b></p><p>Ensure a smooth check-in process and regularly monitor guest satisfaction.</p><p><b>Resolve guest concerns professionally and ensure every event delivers an exceptional experience. </b></p><p><b>5. Cross-Department Coordination </b> Liaise with Operations, Floor Managers, Party Hosts, Guest Relations, Kitchen &amp; Caf&eacute;, Marketing, Technical, Housekeeping, Valet Parking, and Security.</p><p><b>Ensure all departments are fully informed of event requirements, timelines, and any last-minute updates. </b></p><p><b>6. Administration </b> Maintain event bookings, contracts, payment records, and guest information.</p><p><b>Update the booking system and prepare daily and weekly event reports. </b> Ensure all event records and documentation are accurate and properly filed.</p><p>7. Safety &amp; Compliance <b>Ensure all events comply with Loco Bear safety policies and SOPs. </b> Verify participant eligibility for attractions and ensure safety briefings are completed.</p><p><b>Report incidents immediately and follow emergency procedures when required. </b></p><p><b>8. Marketing Support </b> Support promotional and seasonal events in coordination with the Marketing Team.</p><p><b>Collect guest feedback, encourage Google reviews, and assist with event photography and social media content. </b></p><p><b>Daily Responsibilities </b> Review the daily event schedule.</p><p>Confirm room setup and operational readiness.</p><p>Conduct pre-event briefings.</p><p>Welcome guests and oversee event execution.</p><p>Coordinate activity and catering schedules.</p><p>Resolve guest concerns promptly.</p><p>Complete event reports and handovers.</p><p><b>Qualifications -</b></p><p>Diploma or bachelor&rsquo;s degree in hospitality, Events Management, Business Administration, or a related field (preferred).</p><p>Minimum 2&ndash;3 years' experience in event coordination, hospitality, family entertainment, or customer service.</p><p>Experience managing multiple events simultaneously is an advantage.</p><p><b>Knowledge &amp; Skills Technical Skills </b></p><p>Event planning and coordination</p><p>Customer service and sales</p><p>CRM and booking systems</p><p>Microsoft Office</p><p>Report preparation</p><p>Time and resource management Soft Skills</p><p>Excellent communication</p><p>Strong organizational and multitasking abilities</p><p>Problem-solving and conflict resolution</p><p>Leadership and teamwork</p><p>Attention to detail</p><p>Customer-focused mindset Behavioural Competencies</p><p>Positive and professional attitude</p><p>Friendly and approachable</p><p>Calm under pressure</p><p>Flexible and adaptable</p><p>Proactive and self-motivated</p><p>Results-oriented</p><p>High integrity and accountability</p><p>Strong sense of ownership</p><p>Pay: AED4,000.00 - AED4,800.00 per month</p><p>Work Location: In person</p>

Event Coordinator

Marriott International

<div><b>Additional Information</b><br>
<b>Job Number</b>26095263<br>
<b>Job Category</b>Event Management<br>
<b>Location</b>700 Commons Way, Bridgewater, New Jersey, United States, 08807<br>
<b>Schedule</b>Full Time<br>
<b>Located Remotely?</b>N<br>
<b>Position Type</b> Non-Management<br>
<b>Pay Range:</b> $28 - $30/hr<br>
<b>Expiration Date:</b> 09/14/2026
<p></p><div><p><b>Additional Information: </b>This hotel is owned and operated by an independent franchisee, <b>Stonebridge Companies</b><b>. </b>The franchisee is a separate company and a separate employer from Marriott International, Inc. The franchisee solely controls all aspects of the hotel&rsquo;s employment policies and practices, including hiring, firing, discipline, staffing, compensation, benefits, and all other terms and conditions of employment. If you accept a position at this hotel, you will be employed by a franchisee and not by Marriott International, Inc.</p><div>
Pay Range: $28 - $30/hr</div><div>
</div><div>The purpose of an <b>Event Coordinato</b>r is to support both internal and external customers as it relates to Event Coordination; to work with Sales, hotel operational departments and third party food and beverage outlets to ensure consistent, high level service throughout pre-event, event and post-event phases of the group.</div><div>
</div><div><b>ESSENTIAL DUTIES AND RESPONSIBILITIES:</b></div><ul>
<li><div>Assist in tracking Events revenue.
</div></li><li><div>Finalize and distribute Banquet Event Orders (BEOs) for all events within the 10-day forecast to internal departments. (Group Billing)
</div></li><li><div>Distribute Daily Events reports to ensure effective communication across departments.
</div></li><li><div>Answer phones and route Events sales inquiries to the appropriate Sales Manager.
</div></li><li><div>Create and communicate event resumes for small group bookings.
</div></li><li><div>Ensure that reader boards are updated daily with current event space information.
</div></li><li><div>Maintaining the Group Transportation Log and communicating with carrier
</div></li><li><div>Processing Marriott Bonvoy Points and eBonus Points
</div></li><li><div>Producing breakfast and dinner vouchers as well as menu cards
</div></li><li><div>Assist the Events team with promotional mailings, file maintenance, and organizing sales materials.
</div></li><li><div>Follow up on special banquet event arrangements from Director, to ensure compliance.
</div></li><li><div>Maintains regular attendance, is consistently on time and observes prescribed work, break and meal periods in compliance with standards
</div></li><li><div>Maintains high standards of personal appearance and grooming, which include compliance with the dress code
</div></li><li><div>Performs any other duties as requested by supervisor.
</div></li></ul><div></div><div><b>DESIRED COMPETENCIES, WORK SKILLS, AND KNOWLEDGE:</b></div><div>
</div><div><b>To perform the job successfully, an individual should demonstrate the following competencies. Other competencies may be required.</b></div><ul>
<li><div>Experience with Marriott FSPMS is required
</div></li><li><div>Additional experience with CI/TY is required
</div></li><li><div>Strong knowledge of Microsoft Excel is preferred.
</div></li><li><div>Must be detail oriented with a focus on accuracy, timeliness and thoroughness
</div></li></ul><div></div><div><b>Associate demonstrates a high QUALITY of work:
</b></div><ul><li><div>Demonstrates accuracy and thoroughness.
</div></li><li><div>Monitors own work to ensure quality.
</div></li><li><div>Provides the best possible service to clients and customers.
</div></li><li><div>Associate demonstrates acceptable PRODUCTIVITY standards
</div></li><li><div>Meets or exceeds productivity standards.
</div></li><li><div>Produces adequate volume of work efficiently in a specific time.
</div></li><li><div>Associate demonstrates excellent CUSTOMER SERVICE SKILLS
</div></li><li><div>Responds to requests for service and assistance.
</div></li><li><div>Demonstrates the desire and ability to provide high-quality service to both internal and external customers.
</div></li><li><div>Solicits customer feedback to improve service.
</div></li><li><div>Associate demonstrates INITIATIVE
</div></li><li><div>Asks for and offers help when needed.
</div></li><li><div>Includes appropriate people in decision-making.
</div></li><li><div>Associate demonstrates ACCOUNTABILITY for their job performance
</div></li><li><div>Takes responsibility for own actions.
</div></li><li><div>Performs work with little or no supervision; works independently.
</div></li><li><div>Can be relied upon regarding task completion and follow up.
</div></li></ul><div></div><div><b>EDUCATION AND EXPERIENCE REQUIREMENTS:</b></div><ul>
<li><div>A high school diploma or general education degree (GED); and/or experience in a hotel or a related field preferred.
</div></li><li><div>At least 2 to 3 years of progressive experience in a hotel or related field preferred.
</div></li><li><div>College course work in a related field helpful.
</div></li></ul><div></div><div><b>QUALIFICATIONS</b></div><ul>
<li><div>Ability to read and comprehend simple instructions, short correspondence, and memos.
</div></li><li><div>Ability to write simple correspondence.
</div></li><li><div>Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
</div></li><li><div>Ability to interpret and perform basic math functions.
</div></li><li><div>Must be able to work with and understand financial information and data.
</div></li><li><div>Computer knowledge required.
</div></li><li><div>Excellent knowledge of MS Office programs required.
</div></li></ul><div></div><div><b>WORK ENVIRONMENT</b></div><div>
The work environment normally entails the following:</div><ul>
<li><div>Indoor work environment - 5 days a week onsite.
</div></li><li><div>Minimal to moderate noise levels consistent with hotel environment
</div></li></ul><div><b>PHYSICAL DEMANDS</b></div><ul>
<li><div>During the course of performing the physical demands of this position, associates are expected to observe and adhere to safety and security procedures, promoting a safe work environment.
</div></li></ul><div><b>Physical Activity:</b></div><ul>
<li><div>Flexible and long hours sometimes required.
</div></li><li><div>Sedentary work &ndash; Exerting up to 10 pounds of force occasionally, and/or negligible amounts of force frequently or constantly to life, carry, push, pull or otherwise move objects.
</div></li></ul><div>Full-Time Position, Benefits start the 1st of the month after 30 days of employment.</div><div><br>
</div><p><i>This company is an equal opportunity employer.</i></p><p>
frnch1</p></div></div><p></p>

Search 1217+ Event planner jobs near you this August. New roles added regularly across leading industries. Apply today.

1217 event planner jobs Near Me

Event Management/Event Planning- Local Hire

Manager, Development Events

Event Planning Manager

Meeting & Events Manager

Events Manager - Embassy Suites by Hilton San Francisco Airport Waterfront

Event Coordinator

Event Coordinator