event planner

Fast Lane Drive

About the jobChapter Leader / Event Planner (Can be anywhere in USA)Fast Lane DriveFast Lane Drive is one of the world&rsquo;s fastest-growing exotic car and social clubs, bringing together passionate supercar owners, entrepreneurs, and leaders through unforgettable drives, luxury experiences, and philanthropic events.With chapters across the United States, Europe, and Asia, Fast Lane Drive creates world-class automotive experiences while raising significant funds for charity and building a powerful global community. We are looking for a Chapter Leader / Event Planner to lead and grow a local Fast Lane Drive chapter by organizing high-end automotive events, developing relationships with members and sponsors, and representing the Fast Lane Drive brand in their region.Position OverviewThe Chapter Leader is responsible for growing and managing the Fast Lane Drive community in their city. This role combines event planning, relationship building, marketing, and community leadership. The ideal candidate is passionate about supercars, luxury experiences, and networking, and thrives in a leadership role that involves organizing memorable events and building strong relationships with high-level individuals.Key ResponsibilitiesEvent Planning &amp; Execution<ul><li>Organize monthly exotic car drives and luxury events</li><li>Coordinate venues, routes, sponsors, and logistics</li><li>Ensure every event reflects the high standards and exclusivity of Fast Lane Drive</li><li>Manage event registrations and member communication</li><li>Work with the FLD media team to capture content</li></ul>Chapter Growth<ul><li>Recruit and interview potential new members</li><li>Maintain strong relationships with current members</li><li>Represent Fast Lane Drive within the local luxury and automotive community</li><li>Identify opportunities to grow the chapter through partnerships and events</li></ul>Sponsorship &amp; Partnerships<ul><li>Develop relationships with luxury brands, dealerships, restaurants, hotels, and venues</li><li>Secure event sponsors and local brand collaborations</li><li>Deliver value to sponsors through exposure and event integration</li></ul>Brand Representation<ul><li>Protect and represent the Fast Lane Drive brand and reputation</li><li>Follow corporate brand guidelines and operating systems</li><li>Coordinate marketing and announcements with the corporate team</li></ul>Community &amp; Culture<ul><li>Foster a strong community among members</li><li>Promote Fast Lane Drive&rsquo;s philanthropic mission</li><li>Ensure events remain welcoming, organized, and professional</li></ul>Qualifications- Demonstrable expertise in cars (8/10 knowledge level or higher)- Minimum 4 years of professional experience in event planning or production- Exceptional organizational skills with a proven ability to manage complex events from concept to execution- Outstanding communication and networking abilities, with confidence engaging high-net-worth clientele and industry partners- An entrepreneurial mindset paired with a leadership mentality &mdash; someone who takes ownership and drives initiatives forward- Self-motivated and capable of working independently, while thriving as part of the global FLD team- Background in events, hospitality, luxury brands, or the automotive industry is highly desirablePay: $80,000.00 - $100,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in La Jolla, CA 92037

Chapter Leader / Event Planner

NORTH STAR CONNECT GROUP LTD

Job Title: Event Assistant Company: NORTH STAR CONNECT GROUP LTD Location: Minneapolis, Minnesota, United States Employment Type: Full-Time Salary: $42,800 - $57,000 per annum Job Overview NORTH STAR CONNECT GROUP LTD, a leading provider of innovative telecommunications solutions, is seeking a highly organised and enthusiastic Event Assistant to join our dynamic team. This is an excellent opportunity for a proactive individual to support the planning and execution of a wide range of corporate events, from industry trade shows and product launches to client-facing seminars and internal team-building activities. The ideal candidate will be a meticulous planner with outstanding communication skills and a passion for creating memorable experiences that align with our company's strategic goals. Responsibilities * Assist the event management team in all stages of the event lifecycle, from initial conception and planning through to on-site execution and post-event analysis. * Coordinate event logistics, including venue sourcing, catering, audio-visual equipment, and travel arrangements. * Manage guest lists, send invitations, and track RSVPs to ensure accurate attendee records. * Prepare and organise event materials, such as marketing collateral, presentations, name badges, and delegate packs. * Liaise professionally with vendors, suppliers, and partners to ensure all services are delivered on time and within budget. * Provide essential on-site support during events, assisting with registration, guest enquiries, and ensuring the smooth running of the schedule. * Assist with tracking event budgets, processing invoices, and maintaining accurate financial records. * Collaborate with the marketing and sales teams to help promote events and maximise their impact. Qualifications * Proven experience in a similar role, such as event coordination, administration, or project support. * Exceptional organisational and time-management skills, with the ability to manage multiple priorities simultaneously. * Impeccable attention to detail and a commitment to delivering high-quality work. * Excellent written and verbal communication skills, with a professional and personable demeanour. * Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * A proactive, problem-solving mindset and the ability to work well under pressure. * A positive attitude and the ability to work effectively both independently and as part of a collaborative team. * A degree in Marketing, Hospitality, Communications, or a related discipline is desirable but not essential. Benefits * A competitive salary and a comprehensive benefits package. * Opportunities for professional growth and career development within a forward-thinking company. * A supportive and collaborative work environment where your contributions are valued.

Event assistant

Hilton Tampa Downtown

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 The Catering and Events department is responsible for the management of contracted groups and social event food/beverage and meeting room revenues and experiences, room block management, negotiation of supplier services. Ensuring event planner satisfaction while meeting and or exceeding department and individual revenue goals.
 
 
 
 What will I be doing?
 
 
 
 As an administrative assistant, or coordinator in the Catering and Events department, you will be responsible for assisting and supporting several Catering &amp; Event Managers.
 
 
 
 Here are some perks you can enjoy when joining our team
 
 
 
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 Access to your pay when you need it through DailyPay
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 Career growth &amp; development
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 The Go Hilton travel discount program
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 Competitive wellness benefits
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 Team Member Resource Groups
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 Recognition and rewards programs
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 And so much more
 
 
 
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 As a Complex Catering Coordinator, you would be responsible for soliciting, securing, coordinating and responding to inquiries regarding the purchase of food and beverage and use of event facilities for small local and group catered events in the hotel's continuing effort to deliver outstanding guest service and financial profitability. Specifically, you would be responsible for performing the following tasks to the highest standards:
 
 
 As a Team Member your essential functions in this role include such things as:
 
 
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 To organize, plan and prioritize your duties by developing plans and goals.
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 Timely communication to internal and external clients via telephone, email, written documents or in
 
 
 
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 Handling phone calls, e-mails and greeting clients for Catering and Events in a professional, courteous
 
 
 
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 Inputting programs in booking systems, managing VIP guest arrangements, and coordinating site visits.
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 Creating and communication of documents including but not limited to BEOs, group resumes, post event
 
 
 
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 reports, menus, diagrams/floor plans.
 
 
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 Working with affiliate groups.
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 Assist with clients and deliver on the client&rsquo;s expectations.
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 Demonstrate knowledge of job systems, products, booking systems, and processes.
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 Make decisions and solve problems by analyzing and evaluating the issues and determine the best solution
 
 
 
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 Ensure high quality service by communicating and assisting others to understand the guest needs.
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 Participate in customer site inspections and assist with the sales process as necessary.
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 Other duties as necessary based on business needs
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 Regular attendance
 
 
 
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 What are we looking for?
 
 
 
 Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values:
 
 
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 Hospitality - We're passionate about delivering exceptional guest experiences.
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 Integrity - We do the right thing, all the time.
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 Leadership - We're leaders in our industry and in our communities.
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 Teamwork - We're team players in everything we do.
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 Ownership - We're the owners of our actions and decisions.
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 Now - We operate with a sense of urgency and discipline
 
 
 
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 In addition, we look for the demonstration of the following key attributes:
 
 
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 Quality
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 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Tampa Downtown
 
 
 
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 Full-time
 
 
 
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 Hilton Hotels &amp; Resorts
 
 
 
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 Sales and Marketing
</div>

Complex Catering Coordinator - Hilton Tampa Downtown/Embassy Suites Tampa Downtown Convention Center

Job Summary:The Events Specialist handles the planning, coordination, and execution of the association&rsquo;s events, including networking activities, workshops, and large-scale conferences such as the International Downstream Conference and Exhibition (IDCE) in coordination with appointed external event organizers. The role ensures high-quality and professional event delivery aligned with the association&rsquo;s standards and stakeholder expectations.Key Responsibilities:<ul><li>Prepare detailed event plans, timelines, and operational requirements aligned with approved objectives.</li><li>Coordinate with external event organizers for large-scale events, including supporting bid evaluation and selection processes.</li><li>Act as the operational liaison between the Secretariat and appointed event organizers.</li><li>Coordinate with internal departments to ensure timely processing of procurement and documentation.</li><li>Liaise with speakers, sponsors, vendors, and participants to support smooth event execution.</li><li>Coordinate event registration processes with relevant stakeholders.</li><li>Monitor event progress and address operational issues during planning and execution phases.</li><li>Prepare post-event reports, including attendance data, evaluations, and recommendations.</li><li>Align event timelines with marketing and program requirements in coordination with relevant teams.</li><li>Maintain event documentation and records in a centralized system (e.g., SharePoint).</li></ul>Required Skills and Experience:<ul><li>Minimum 5 years of experience in event coordination, preferably within the energy, oil &amp; gas, or association sectors.</li><li>Strong organizational and coordination skills with high attention to detail.</li><li>Excellent communication and stakeholder engagement abilities.</li><li>Proficiency in MS Office and event management tools.</li><li>Experience in handling event budgets and logistics.</li></ul>Additional Information:<ul><li>Experience working with external event organizers is highly desirable.</li><li>Priority consideration will be given to GCC nationals.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have at least 5 years of experience coordinating and executing events and conferences?</li><li>Have you worked with external event organizers or vendors for large-scale events?</li><li>Have you ever coordinated conferences in the energy, oil &amp; gas, or association sectors?</li><li>Are you familiar with preparing operational event plans, timelines, and budgets?</li><li>How many years have you stayed on average at each of your previous employers?</li><li>Do you have experience preparing post-event reports and operational evaluations?</li><li>Could you share your salary expectation for this position?</li></ul>Work Location: In person

Events Specialist (GCC Nationals Preferred)

Naseej

<div><h5 class="jobSectionHeader">Company Description:</h5>
Naseej is a leading technology company committed to harnessing the power of digital transformation in learning &amp; knowledge management by enabling our customers to provide rich experiences for their users and adapt to a dynamic technology landscape while reducing their technical burden enabling them to focus on achieving their strategic objectives. And for almost 36 years, Naseej with its branches all over the MENA region had made many contributions to be one of the market leaders in the fields of E-Learning, Edu-Tech &amp; Digital transformation. Naseej website: https://www.naseej.com/<h5 class="jobSectionHeader">
Job Summary:</h5>
The Events &amp; Marketing Specialist is responsible for planning, coordinating, and executing Naseej&rsquo;s participation in industry-related events, exhibitions, and marketing initiatives. The role ensures effective brand representation, stakeholder alignment, vendor management, and timely execution of both online and offline event activities.<h5 class="jobSectionHeader">
Key Responsibilities:</h5><ul><li>
Research and evaluate industry and technology events to represent Naseej effectively.</li><li>
Align with internal stakeholders on event objectives, requirements, and execution plans.</li><li>
Negotiate with event organizers on participation levels, sponsorship packages, branding opportunities, and exhibition spaces.</li><li>
Plan and coordinate event execution across online and offline channels.</li><li>
Manage event logistics including printing materials, production, hospitality, booths, and marketing collateral.</li><li>
Source, evaluate, and maintain relationships with vendors, suppliers, printing houses, and hotels.</li><li>
Coordinate with the finance department to process and follow up on marketing-related invoices within SLA.</li><li>
Capture, track, and upload event leads into the CRM system within SLA.</li><li>
Build and manage relationships with governmental entities for marketing initiatives (e.g., incentive programs such as Saudi Export).</li></ul>
Requirements:<ul><li>
Bachelor&rsquo;s degree in Marketing, Advertising, Media, or a related field.</li><li>
2&ndash;5 years of experience in event management (preferably within the IT sector).</li><li>
Previous experience in marketing agencies is a plus.</li><li>
Formal training or certification in Event Management is preferred.</li><li>
Fluent in English (reading and writing).</li><li>
Native Arabic speaker.</li><li>
Proficient in Microsoft Office (PowerPoint, Excel).</li><li>
Strong communication, negotiation, and organizational skills.</li><li>
Ability to manage multiple events and deadlines efficiently.</li></ul></div>

Event Specialist

CLSTR

Company DescriptionCLSTR is a Qatar-based 360&deg; events and entertainment company specializing in creating memorable, large-scale experiences. We design and execute festivals, immersive brand activations, amusement attractions, audiovisual and stage environments, and international talent programming. From concept development to event execution, our team merges creativity with precision to transform venues into extraordinary destinations. Our projects deliver unique and inspiring experiences that captivate audiences and exceed expectations.Role DescriptionWe are seeking a dynamic and detail-oriented Event Designer and Production Specialist to join our team full-time. This on-site role is based in Doha and involves designing, planning, and executing innovative event experiences. The responsibilities include creating event concepts, coordinating with clients and vendors, managing budgets and timelines, and ensuring flawless event delivery. You will also collaborate closely with cross-functional teams to ensure that every aspect of the event aligns with creative visions and operational excellence.Qualifications<ul><li>Proven expertise in Event Design, Set Design, and Stage Setup</li><li>Strong skills in Project Management and Budget Management</li><li>Experience with Vendor Coordination and Logistics Planning</li><li>Proficiency in Event Production and Technical Setup</li><li>Creative thinking and the ability to conceptualize engaging experiences</li><li>Adaptable and solutions-oriented mindset for problem-solving during live events</li><li>Excellent communication and time management skills</li><li>Proficiency with design and production software is a plus (e.g., CAD, Adobe Suite, or similar tools)</li><li>Familiarity with health and safety regulations in event execution is an advantage</li><li>Bachelor&rsquo;s degree in Event Management, Design, Production, or a related field</li></ul>─────────────────────────HOW TO APPLY─────────────────────────Send your CV + portfolio to: talents@clstrq.comSubject line: Event Designer &amp; Production &ndash; [Your Name]Applications without a portfolio will not be considered.─────────────────────────Job Type: Full-timeWork Location: In person

Event Designer And Production Specialist

INFINITY NEXUS LTD

Job Title: Event Manager Company: INFINITY NEXUS LTD Location: Brooklyn, New York, United States Employment Type: Full-Time Salary: $55,000 - $65,000 USD per annum Job Overview INFINITY NEXUS LTD is a forward-thinking company positioned at the intersection of connectivity, technology, and innovation. Our brand reflects a commitment to limitless possibilities and continuous growth across digital ecosystems. We are seeking a dynamic and highly organised Event Manager to join our team in Brooklyn, New York. The successful candidate will be responsible for planning, organising, and executing high-impact events that showcase our brand and drive our mission forward. This is an excellent opportunity for a creative individual to shape memorable experiences that reflect our innovative spirit. Responsibilities  <ul><li>Plan and manage events from concept to completion, including conferences, product launches, trade shows, and internal company events.</li><li>Develop detailed project plans, manage timelines, and ensure all milestones are met.</li><li>Source and negotiate with venues, suppliers, and contractors to ensure cost-effectiveness and high-quality service.</li><li>Manage event budgets meticulously, tracking all expenses and delivering comprehensive financial reports.</li><li>Collaborate with the marketing and sales departments to promote events and ensure alignment with strategic objectives.</li><li>Coordinate all on-site logistics during events to ensure a seamless and professional experience for all attendees.</li><li>Conduct post-event analysis to evaluate success, gather feedback, and identify areas for improvement.</li><li>Build and maintain strong relationships with key stakeholders, both internal and external.</li></ul>Qualifications  <ul><li>Proven experience working as an Event Manager or in a similar event planning role.</li><li>Exceptional organisational and project management skills with a keen eye for detail.</li><li>Strong financial acumen with experience in budget creation and management.</li><li>Excellent communication, negotiation, and interpersonal abilities.</li><li>Ability to perform well in a fast-paced environment and manage multiple projects simultaneously under pressure.</li><li>A creative mindset with the ability to bring fresh and innovative ideas to our event strategy.</li><li>Proficiency in event management software and the Microsoft Office Suite.</li><li>A degree in Marketing, Hospitality Management, or a related field is preferred.</li></ul> Benefits  <ul><li>A competitive salary package of $55,000 - $65,000 USD per annum.</li><li>The opportunity to be part of a pioneering company at the forefront of technology and innovation.</li><li>A dynamic and collaborative work environment that encourages continuous growth.</li><li>Opportunities for professional development and career progression.</li></ul>

Event Manager

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