event planning manager

R Jack Balthazar

About UsR. Jack Balthazar is a full-service event design+ build firm primarily working in support of independent event producers and agencies. With our skilled in-house carpentry, fabrication and floral teams, R. Jack Balthazar is able to envision, design, produce, and install all matter of inspired decor and execute complete space transformations for 200+ events annually across the US, and internationally.Job Role The ideal candidate will thrive in a fast-paced, team-oriented environment and will balance multiple projects and aggressive deadlines. He / she should have experience in an office setting as well as strong on-site experience, and a passion for the creative process and the drive to learn and work within a team that identifies, creates and produces a spectrum of experiential work. This role requires strong communication skills, attention to detail, and the ability to maintain positive relationship with internal teams, clients, vendors, and venue partners. The Jr. Production Manager will support the execution of projects while ensuring work aligns with company standards and expectations. A general knowledge and interest in event production, design, and operations is required, along with a proactive attitude and willingness to contribute across departments when needed.Responsibilities<ul><li>&middot;Assist in the creation of professional presentation decks and client-facing deliverables</li><li>Support the management of events from initial planning through on-site setup, execution, and breakdown</li><li>Coordinate with clients, venues, vendors, and internal production teams to support successful event execution</li><li>Help oversee and communicate responsibilities with Coordinators and freelance staff as directed</li><li>Track project expenses and assist with budget management, including vendor costs and reconciliations</li><li>Create and maintain production schedules, timelines, work-back plans, travel itineraries, and event documentation</li><li>Maintain a working knowledge of warehouse operations, fabrication processes, and inventory systems</li><li>Collect vendor invoices and assist with post-event budget reconciliation and reporting</li><li>Provide on-site production support and help troubleshoot issues in real time</li><li>Contribute to team initiatives and support other departments as needed</li></ul>Skills<ul><li>Strong verbal and written communication skills</li><li>Excellent presentation skills</li><li>Creative writing skills</li><li>Excellent communication and organizational skills and attention to detail</li><li>Must have creative design ability, flair for color, knowledge of trends and styles</li><li>Candidate thrives in a fast-paced environment</li><li>Can be part of a collaborative team</li><li>Ability to be flexible and adapt to changing situations is critical</li></ul>Qualifications<ul><li>Required: Working knowledge in Google Workspace, Microsoft Office Suite</li><li>Preferred: Adobe Creative Suites, SketchUp, Vectorworks</li><li>3-5 years&rsquo; experience in the special event industry</li><li>Valid CA Drivers License / Real ID / Clean Driver Record</li></ul>Behavioral Qualities<ul><li>&middot;Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times</li><li>Speaking - Talking to others to convey information effectively</li><li>Service Orientation - Actively looking for ways to help people</li><li>Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do</li><li>Coordination - Adjusting actions in relation to others' actions</li><li>Positive, Flexible, Agreeable, Communicative, Respectful and Reliable</li></ul>Pay: $65,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have a valid CA Drivers License?</li></ul>Experience:<ul><li>Events management: 3 years (Required)</li></ul>Work Location: In person

Jr. Design and Production Manager (Events Industry)

Markitt

We are looking for a creative and proactive Digital Marketing Executive to join our team. The ideal candidate should have hands-on experience in digital marketing, especially social media management, Meta Ads, content creation, and event management. This role requires someone who can confidently handle both online campaigns and end-to-end event execution.Key Responsibilities<ul><li>Manage and grow the company&rsquo;s social media presence across platforms such as Facebook &amp; Instagram.</li><li>Plan, run, and optimize Meta (Facebook &amp; Instagram) advertising campaigns to achieve engagement and business goals.</li><li>Create engaging digital content including posts, captions, campaign creatives, and promotional material.</li><li>Develop content calendars and ensure consistent posting across all platforms.</li><li>Handle event management, including planning, budgeting support, vendor coordination, logistics, and on-ground execution.</li><li>Ensure smooth execution of events from concept to completion while maintaining quality standards.</li><li>Track and analyze campaign performance and prepare regular reports with insights and improvements.</li><li>Stay updated with digital trends, platform changes, and industry best practices.</li><li>Collaborate with internal teams and external partners for smooth execution of marketing and event activities.</li></ul>Requirements<ul><li>Bachelor's degree in Marketing or a related field.</li><li>1&ndash;2 years of experience in Digital Marketing.</li><li>Strong, hands-on experience in managing Meta Ads (Facebook &amp; Instagram Ads Manager).</li><li>Proven experience in social media management and content creation.</li><li>Experience in event management (planning to execution).</li><li>Strong communication, organizational, and multitasking skills.</li><li>Ability to manage multiple responsibilities in a fast-paced environment.</li></ul>Pay: Rs70,000.00 - Rs80,000.00 per monthApplication Question(s):<ul><li>Current Salary?</li><li>Expected Salary?</li></ul>Work Location: In person

Digital Marketing Executive

Career Land Center

<div><div>Career Land Center is recruiting on behalf of a prestigious 5-star hotel in Kuwait for the position of:
Assistant Manager &ndash; Event Operations
If you are passionate about delivering exceptional guest experiences and have a strong background in event and hospitality operations, this could be the perfect next step in your career.
<div>Key Responsibilities:
 
<ul><li>Support the planning and execution of conferences, weddings, corporate events, and special functions
</li><li>Coordinate with internal departments to ensure seamless event delivery
</li><li>Maintain the highest standards of guest satisfaction and service excellence
</li><li>Supervise event operations teams and ensure smooth day-to-day activities
</li><li>Assist in managing budgets, schedules, and operational requirements
</li></ul></div>Requirements:
 
✔ Bachelor's degree in Hospitality Management, Business Administration, or a related field
 
✔ Minimum 3 years of experience in event operations within a hotel or hospitality environment
 
✔ Strong leadership, communication, and organizational skills
 
✔ Ability to work in a fast-paced, customer-focused environment
 
✔ Fluent English; additional languages are an advantage
Benefits:
 
✅ Competitive salary package
 
✅ Accommodation or housing allowance
 
✅ Transportation allowance
 
✅ Medical insurance
 
✅ Annual flight ticket
 
✅ Paid annual leave
 
✅ Career growth opportunities within a leading luxury hospitality group
Join a world-class hospitality team and contribute to creating memorable experiences for guests from around the globe.</div></div>

Assistant Manager Event Operations

Greenlines Technical services llc

Business Development &amp; Sales Manager &ndash; Events &amp; ExhibitionsLocation: Riyadh / Jeddah, Saudi Arabia Experience Required: Minimum 4+ YearsJob SummaryWe are seeking a dynamic and results-driven Business Development &amp; Sales Manager to lead sales growth and business development activities for our Events &amp; Exhibitions division. The ideal candidate will be responsible for identifying new business opportunities, developing client relationships, generating leads, securing projects, and achieving sales targets within the exhibition, events, experiential marketing, and fit-out sectors.Key Responsibilities<ul><li>Identify and develop new business opportunities within the exhibitions, events, conferences, trade shows, and experiential marketing industries.</li><li>Generate qualified leads through networking, market research, cold calling, referrals, and industry events.</li><li>Build and maintain strong relationships with clients, event organizers, agencies, corporate brands, and government entities.</li><li>Manage the complete sales cycle from lead generation to project closure and handover.</li><li>Prepare and deliver compelling presentations, proposals, and commercial quotations.</li><li>Collaborate closely with design, production, and operations teams to develop winning project solutions.</li><li>Negotiate contracts and commercial terms to maximize profitability and client satisfaction.</li><li>Maintain an up-to-date sales pipeline and regularly report business development activities and forecasts.</li><li>Achieve monthly, quarterly, and annual sales targets set by the management.</li><li>Monitor industry trends, competitor activities, and market opportunities to support business growth.</li><li>Represent the company at industry networking events, exhibitions, and client meetings.</li></ul>Requirements<ul><li>Bachelor's Degree in Business Administration, Marketing, Sales, or a related field.</li><li>Minimum 4+ years of proven experience in business development and sales within the events, exhibitions, fit-out, or related industries.</li><li>Strong network within the GCC events and exhibitions sector is highly preferred.</li><li>Excellent communication, negotiation, presentation, and relationship management skills.</li><li>Proven track record of achieving and exceeding sales targets.</li><li>Strong understanding of exhibition stand design &amp; build, event production, and project execution processes.</li><li>Self-motivated, target-oriented, and capable of working independently.</li><li>Proficiency in Microsoft Office and CRM systems.</li><li>Valid GCC driving license is an advantage.</li></ul>Key Skills<ul><li>Business Development</li><li>Sales Management</li><li>Client Acquisition</li><li>Lead Generation</li><li>Account Management</li><li>Negotiation &amp; Closing</li><li>Proposal Development</li><li>Strategic Planning</li><li>Relationship Building</li><li>Market Analysis</li></ul>Pay: ﷼7,000.00 - ﷼12,000.00 per monthAbility to commute/relocate:<ul><li>Riyadh: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>event industry : 3 years (Required)</li></ul>Language:<ul><li>english and arabic (Preferred)</li></ul>Work Location: In person

Business Development & sales Manager

Wholesale Distributor

Job OverviewThe Marketing (MarCom) Coordinator contributes to day-to-day design and asset management, including literature updates and creation, image editing and archiving, and photo/video support. The role works with the Digital Manager to publish on-brand content across social and digital channels. It also assists with pre-event planning, on-site execution, and post-event wrap-up. Periodic travel (up to 10% annually) and flexible hours during events and photo/video shoots are required. Reports to the Marketing Director and collaborates closely with the Digital Manager, the Marketing team, New Product Development (NPD), and Sales.Responsibilities1) Graphic Design and Asset Management&middot; Create on-brand static and light-motion assets for social, web, and email.&middot; Build social graphics, thumbnails, simple motion, sell sheets/one-pagers, and basic web assets in Adobe Creative Cloud (Photoshop, Illustrator, InDesign, Premiere Pro; basic After Effects).&middot; Maintain templates, style libraries, and brand guidelines.&middot; Prepare files and specs for print/signage; partner with A/V or vendors as needed.&middot; Assist and occasionally direct photoshoots: understand product features/benefits, collect samples, develop and communicate creative intent, source and style products/props, and direct photography when needed.&middot; Execute post-production: light retouching, color, and exports for platform-ready deliverables/aspect ratios per SOPs.&middot; Manage assets: name, tag, and archive images/video; maintain DAM/FTP/folder structure and naming conventions.&middot; Contribute ideas to creative reviews and process improvements.&middot; Support creative requests and meet quality expectations and deadlines.2) Digital Content Assistant&middot; Follow a channel-specific content calendar; draft short-form copy and visual briefs per the Digital Manager's direction.&middot; Provide backup to the Digital Manager to post and schedule content across Instagram, Facebook, TikTok, LinkedIn, X, YouTube, and Pinterest.&middot; Ensure accessibility and brand compliance (alt text, captions, usage rights).&middot; Assist the Digital Manager in tracking performance and share monthly insights with the Marketing team.3) Event Coordinator&middot; Assist with event project plans and timelines; coordinate hotel reservations and rooming lists.&middot; Manage registration: Staff and external registrations; process show badges.&middot; Support tradeshow logistics, order samples, pre-set show at corporate location, prior to event.&middot; Manage samples and shipping: create pack lists; label, ship, track, and return samples.&middot; Plan and execute in-booth giveaways and engagement photos and videos.&middot; Maintain internal communications: keep the Sales agenda current with assets you own.&middot; Provide on-site support (periodic travel required): assist with install/dismantle; handle badge pickup/substitutions (if applicable); manage sample inventory and demo readiness; coordinate staff schedules for in-booth videos; troubleshoot and report to the Marketing Director (MD) as needed.&middot; Post-event: organize donations, returns and restock assets; compile metrics (attendance, leads, costs/ROI) and help route leads to CRM/Sales; collect feedback and action items.QualificationsRequired:&middot; Bachelor's in Marketing, Communications, Design&mdash;or a relevant portfolio.&middot; 2+ years of experience in events, marketing/content/social, or related internships.&middot; Basic proficiency in Adobe Creative Cloud (Photoshop, Illustrator, InDesign, Premiere Pro; familiarity with After Effects a plus).&middot; Familiarity with social scheduling/management tools (e.g., Hootsuite, Constant Contact).&middot; Strong organizational skills; comfortable juggling multiple projects and deadlines.&middot; Clear written and verbal communication; detail-oriented proofing.&middot; Willingness to learn exhibitor services/portals (Freeman, GES) and event logistics.&middot; Able to travel up to 10% annually and work early/late during events and shoots; able to lift 25&ndash;40 lbs.Preferred:&middot; Project tools (Asana, Smartsheet) and file management (FTP).&middot; Social/email basics (Constant Contact, LinkedIn, Instagram, Facebook, etc.).&middot; Proficient in image and video manipulation / generative applications (Photoshop, Gemini Enterprise)&middot; Product/food styling experience; valid driver's license; local shoot/event travel.Work Style &amp; Values&middot; Proactive, resourceful, and collaborative.&middot; Comfortable with structured SOPs and adaptable to last-minute changes.&middot; Committed to brand standards, accessibility, and a positive attendee/user experience.&middot; Promote a teamwork-oriented environment with cross-functional partners.Pay: From $46,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

Marketing Coordinator

SLMG CO-OP

About The SLMG Cooperative Education Consortium (SLMG CO-OP)We power the future by providing impactful internships and fellowships in engagement strategy and digital communication.SLMG CO-OP began as a public relations firm in 2010 and has since evolved into a preeminent educational non-profit whose mission is to provide experiential learning opportunities to emerging professionals seeking careers in digital communication and Human Resources. Our approach is research-based and coaching-centered; this allows our organization to provide practical, remote learning opportunities to students and recent graduates so that they may apply theoretical knowledge and skills in a contemporary work environment.This is accomplished through strategic partnerships with established companies, small businesses, and emerging brands, actively contribute with their chosen career field.Think you&rsquo;re ready for the next level? Apply and #letswork together.Job SummaryThe Event Planning Assistant Intern will support the logistics, coordination, and execution of events organized by SLMG CO-OP and its affiliate, The Elite Event Co. This internship provides hands-on experience in event planning, client relationship management, and operational logistics for both in-person and virtual events. The intern will assist in managing event timelines, vendor communication, and social media promotion, while acting as a key support resource to the Director of The Elite Event Co. and the broader administrative team.This internship is ideal for candidates with strong organizational and communication skills who are pursuing a career in event planning, hospitality, or marketing. The position offers a valuable opportunity to gain real-world experience in event operations, client engagement, and project coordination within a creative, mission-driven environment. The Event Planning Assistant intern will report directly to the Director of The Elite Event Co.This is a volunteer, part-time internship requiring a 6-month commitment. Interns are expected to work approximately 15 hours per week and may work remotely from anywhere in the United States.Duties &amp; Responsibilities<ul><li>Assist with planning and executing events by supporting the coordination of logistics, timelines, and vendor communication.</li><li>Provide administrative support to the Events Director and The Elite Event Co. team, including scheduling, note-taking, and task tracking.</li><li>Communicate with clients, vendors, and stakeholders to ensure event needs are met and expectations are aligned.</li><li>Support day-of-event logistics, including setup, virtual meeting management, and post-event follow-up.</li><li>Assist with the creation and scheduling of social media content to promote events and engage audiences.</li><li>Research venues, vendors, and industry trends to inform planning strategies and client offerings.</li><li>Maintain accurate records, track event progress, and ensure all event-related files are organized.</li><li>Help maintain client relationships through email correspondence, check-ins, and follow-ups.</li><li>Support promotional campaigns or outreach initiatives associated with specific events.</li><li>Perform other ad hoc tasks as assigned by the Events Director or SLMG CO-OP leadership.</li></ul>RequirementsExperience<ul><li>Prior experience in event planning, coordination, hospitality, or customer service (Required)</li><li>Experience with outreach, social media management, or administrative support (Preferred)</li><li>Experience in a fast-paced, deadline-driven environment (Preferred)</li></ul>Knowledge, Skills, Abilities<ul><li>Knowledge of event planning processes, vendor coordination, and logistical planning</li><li>Strong organizational skills with the ability to manage multiple projects simultaneously and meet deadlines</li><li>Excellent verbal and written communication skills; professional customer service orientation</li><li>Proficient in Google Workspace (Docs, Sheets, Slides, Calendar) and/or Microsoft Office Suite</li><li>Basic knowledge of social media platforms (Instagram, Facebook, LinkedIn) and content scheduling tools</li><li>Creative thinker with strong problem-solving skills and attention to detail</li><li>Ability to work both independently and as part of a remote team</li><li>Outgoing and personable with strong interpersonal skills</li><li>Familiarity with outreach or research methods</li></ul>Education<ul><li>Must have completed 32 to 60 college credit hours in Hospitality Management, Event Planning, Marketing, Public Relations, Sales, Communication, or a related field (Required)</li><li>Completion of 90 or more college credit hours in Hospitality Management, Event Planning, Marketing, Public Relations, Sales, Communication, or a related field is preferred</li><li>College degree completed no more than 3 years from the application date</li></ul>Application Materials<ul><li>Resume (Required)</li></ul>SLMG CO-OP is based in Ohio; thus, all staff work on Eastern Standard Time. Hours of operation are 9 AM - 9 PM to accommodate all U.S. time zones.Affirmative Action/Equal OpportunityThe SLMG Cooperative Education Consortium is an Equal Opportunity Employer. We welcome and consider all qualified applicants regardless of race, religion, color, sex, national origin, gender identity, sexual orientation, age, disability, veteran status, or any other status protected by federal, state, or local law.Please note that this position is not eligible for visa sponsorship. Candidates must have valid U.S. work authorization to be considered.Job Types: Part-time, Internship, VolunteerJob Types: Part-time, InternshipBenefits:<ul><li>Flexible schedule</li></ul>Application Question(s):<ul><li>Are you located within the United States?</li><li>Are you currently in College or recently graduated (please list graduation dates)?</li><li>This is a 6-month volunteer internship. Are you comfortable with that?</li></ul>Work Location: Remote

Event Planning Assistant - Internship

Qiddiya Investment Company

<div>Qiddiya Investment Company is looking for a Stage Operations Coordinator to support the planning and execution of all stage-related activities for events and performances. The role involves coordinating technical aspects, liaising with production teams, and ensuring smooth operations during rehearsals and live events. The Stage Operations Coordinator will work closely with vendors, performers, and internal teams to deliver high-quality stage experiences.
Key Responsibilities<ul><li>
Compile all studio operation documentation including client packs, directions to site, supplier contacts, site map layouts for production and supplier lists</li><li>
Coordinate with various departments to effectively manage production schedules throughout the year and facility bookings</li><li>
Assist with the planning and execution of production logistics, including set up and strike processes of incoming productions to Qiddiya Studios</li><li>
Address all operational challenges alongside Senior Studio Operations Director ensuring compliance with studio protocols</li><li>
Manage the studio backlot space accoridngly for incoming productions accordingly</li><li>
Work alongside Facility Management to maintain accurate and organised records of studio usage and operational expenses</li><li>
Support the Senior Director, Studio Operations in the implementation of safety protocols and emergency procedures for the Film Studios</li><li>
Work alongside the Health and Safety Manager for Film Studios to ensure clear and concise inductions occur on site for incoming productions</li><li>
Foster a collaborative and productive environment for all studio personnel, including staff and production crews</li><li>
Assist where appropriate on the financial tracking of operational expenditure related to the Film Studio site</li><li>
Be a natural trouble shooter, solutions focused for productions and a key communicator and liaison between production operations on site and the Film Studios Ops team</li></ul> 

Requirements 
<ul>
<li>Bachelor's degree or equivalent experience in Event Management, Theater Production, Technical Theater, or related field.</li>
<li>2+ years experience in stage operations, event production, or related roles.</li>
<li>Strong organizational and multitasking skills.</li>
<li>Excellent communication and teamwork abilities.</li>
<li>Knowledge of stage equipment, audio-visual technology, and safety protocols.</li>
<li>Ability to work under pressure and meet tight deadlines.</li>
<li>Flexibility to work evenings, weekends, and holidays as needed.</li> 
</ul> 
 
Benefits 
Comprehensive benefits package</div>

Facility Operations Coordinator (SPA5)

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