event planning manager

Grand Hyatt The Red Sea

<div><div>Summary<div>
Role Purpose
Lead the onsite planning and delivery of conferences, social events, and incentives booked at Grand Hyatt Red Sea (and selected Miraval wellness group programs), ensuring flawless execution, upsell, and guest satisfaction.
Key Responsibilities<ul><li>Act as primary client liaison post-contract; conduct kick-off calls, BEO handover, and detailed planning (rooms, space, F&amp;B, AV, d&eacute;cor, security, transportation, wellness add-ons).</li><li>Create and own event critical path, function sheets/BEOs, diagrams, and run-of-show; chair internal pre-cons and daily ops briefings.</li><li>Coordinate cross-functional teams (Culinary, Banquets, AV, Spa/Miraval Guides, Front Office, Housekeeping, Security) to deliver event specs.</li><li>Maximize revenue via menu engineering, space optimization, upgrades, and ancillary upsell (spa, experiences, activities).</li><li>Manage changes, guarantees, billing instructions, credit approvals, and deposit schedules in line with policy.</li><li>Ensure compliance with safety, local regulations, and brand standards; conduct risk assessments for high-profile events.</li><li>Oversee onsite client service, issue resolution, and post-event debriefs; drive repeat and referrals.</li></ul>
KPIs<ul><li>Event satisfaction scores &amp; post-event survey results.</li><li>Banquet/C&amp;E revenue, average check, and upsell contribution.</li><li>BEO accuracy and change control adherence.</li><li>Billing accuracy, DSO for group/event folios.</li><li>Repeat/Referral rate and ancillary revenue.</li></ul></div></div><div> 
Qualifications<div>
Qualifications &amp; Experience<ul><li>4&ndash;6 years in event planning/operations for luxury hotels/resorts; complex/multi-venue experience preferred.</li><li>Strong production knowledge: AV, staging, social protocol, wellness programming.</li></ul>
Other Requirements<ul><li>Onsite role with extended hours during peak events; weekend/public holiday coverage as required.</li></ul></div></div></div>

EVENT PLANNING MANAGER - ONSITE

<div><div>Summary<div>
Role Purpose
Support the Event Planning team with administration, client communication, documentation, and day-of coordination to ensure accurate and timely delivery of events.
Key Responsibilities<ul><li>Prepare, update, and distribute BEOs, banquet checks, floor plans, and signage.</li><li>Maintain event files, timelines, menus, and function diaries; track guarantees and cutoff dates.</li><li>Coordinate site inspections, tastings, and vendor access; manage sample orders and collateral.</li><li>Handle client queries, minor changes, and confirmations under guidance of Event Planning Manager.</li><li>Support onsite execution: registration, VIP amenities, rooming list audits, and post-event follow-up.</li><li>Ensure data accuracy in systems (Opera/S&amp;C or equivalent) and generate standard reports.</li></ul>
KPIs<ul><li>On-time and error-free documentation (BEOs, diagrams, checks).</li><li>Internal/external response SLAs and satisfaction feedback.</li><li>Reduction in last-minute changes and rework.</li><li>Compliance with filing and audit standards.</li></ul></div></div><div>
Qualifications<div>
Qualifications &amp; Experience<ul><li>1&ndash;3 years in hotel events or strong internship/trainee background.</li><li>Excellent MS Office/365 skills; Arabic &amp; English.</li></ul>
Other Requirements<ul><li>Onsite presence with flexible schedule aligned to event operations</li></ul></div></div></div>

EVENT PLANNING EXECUTIVE - ONSITE

25hours Hotels

<div>Company Description 
At the 25hours Hotel One Central, Bedouin traditions are brought back to life and reinterpreted in a contemporary way. Here our colleagues become storytellers themselves. With a view of the Museum of the Future near the Dubai International Financial Center, everyone will find their way to us. Whether for an ice cream walk or a birthday celebration, we also enjoy spending time together outside of work. We are a colourful, diverse, professional team and love our friendly, informal culture.
COME AS YOU ARE &amp; JOIN THE 25h TRIBE. 
Job Description 
How does your working day look like &hellip;<ul><li>
Leading the planning and execution of events and to ensure all event details are meticulously managed.</li><li>
Serving as the primary point and overall client contact from the signature of the contract until post event delivery, ensuring their needs are fully understood and translated into tailored event solutions by the team.</li><li>
Ensuring effective communication and collaboration between internal departments such as F&amp;B, Operations, and Sales to guarantee smooth and successful event delivery, including off-site events requiring logistics and culinary coordination.</li><li>
Managing the planning cycle for outside catering events, including menu planning, equipment requirements, transportation logistics, staffing needs, and on-site setup and service.</li><li>
Overseeing event logistics including setup, scheduling, and resource allocation, with support from the Events Planning Executive, to ensure seamless operations on and off property.</li><li>
Overseeing the preparation and accuracy of event BEOs, outside catering checklists and related documentation, ensuring adherence to hotel standards and policies.</li><li>
Ensuring adherence to the deposit and payment guidelines in line with hotel procedures.</li><li>
Providing hands-on approach during event execution, supporting the team and ensuring delivery meets client expectations and brand standards.</li><li>
Leading the post-event debrief, gathering client feedback, overseeing final billing, and nurturing long-term client relationships to drive repeat business.</li><li>
This role ensures the successful planning and delivery of events, enhancing client satisfaction and revenue generation.</li></ul> 

Qualifications 
Your personality counts more than your CV &hellip;<ul><li>
Hospitality or Event Management Experience &ndash; 2+ years in event planning, preferably in a hotel or similar setting.</li><li>
Sales &amp; Coordination Skills &ndash; Strong understanding of event logistics, BEOs, and client servicing.</li><li>
F&amp;B Knowledge &ndash; Understanding of catering requirements and event F&amp;B coordination, including off site catering</li><li>
Excellent Communication &ndash; Strong verbal and written skills to liaise with clients and internal teams.</li><li>
Detail-Oriented &amp; Organized &ndash; Ability to manage multiple events simultaneously with high attention to detail.</li><li>
Problem-Solving Skills &ndash; Quick thinker who can handle last-minute changes and ensure smooth execution.</li><li>
Strong Negotiation &amp; Budgeting Skills &ndash; Ability to manage event costs effectively while meeting client expectations.</li><li>
Tech-Savvy &ndash; Familiarity with Opera and Microsoft Office Suite.</li><li>
Proactive &amp; Solution-Oriented &ndash; Takes initiative to enhance guest experiences and resolve challenges.</li><li>
Customer-Focused &ndash; Passionate about delivering exceptional service and building long-term client relationships.</li><li>
Team Player &ndash; Works collaboratively with different departments to ensure flawless events.</li><li>
A dynamic, detail-driven professional with a passion for hospitality and events would excel in this role.</li></ul> 
Additional Information 
Additional Information
What&rsquo;s in it for you &hellip;<ul><li>
Get to know all the other 25hours hotels and stay ten nights a year for free as an employee!</li><li>
Take advantage of being part of Ennismore and get generous discounts when visiting our bars and restaurants as well as booking hotel rooms all over the world</li><li>
Benefit from great offers from our numerous cooperation partners</li><li>
Be part of our hilarious staff parties and much more...</li></ul></div>

Events Planning Executive

VAM SYSTEMS

<div>Job Description 
We are currently looking Marketing Event Manager for our Qatar operations.
Skills
Proven experience in event management, preferably within the banking or corporate sector
Strong organizational and coordination skills
Experience managing vendors, agencies, and logistics
Excellent communication and stakeholder management skills
Ability to manage multiple events simultaneously under tight timelines
Familiarity with branding guidelines and internal processes is a plus
Working experience minimum 3 years
Full-time at bank, working closely with the Marketing team on the planning and execution of all internal and external events.</div>

Marketing Event Manager

Invespy

Technical Event Production Manager will oversee the design, planning, and execution of high-profile events, managing AV, lighting, staging, scenic, and rigging logistics from concept to on-site delivery. They ensure compliance with safety regulations, manage budgets, supervise technical crews, and coordinate with vendors to deliver, in luxury or large-scale settings.Key Responsibilities<ul><li>Technical Design &amp; Execution: Create detailed CAD drawings, floor plans, and technical rider requirements for rigging, audio-visual, lighting, and scenic elements.</li><li>Logistics &amp; On-site Management: Oversee load-in, build, show operations, and de-rigging, ensuring seamless technical execution.</li><li>Vendor &amp; Budget Management: Source and negotiate with suppliers, manage procurement, and maintain cost-effective production within budget.</li><li>Health &amp; Safety Compliance: Ensure all setups adhere to local UAE health and safety, municipality, and venue regulations.</li><li>Team Leadership: Supervise technical crews, freelancers, and AV technicians to ensure high performance.</li><li>Client Coordination: Liaise with clients to transform creative briefs into technical, actionable production plans.</li></ul>Required Skills and Qualifications<ul><li>Experience: Minimum 3&ndash;5 years in event/exhibition production, specifically within the UAE market.</li><li>Technical Proficiency: Deep knowledge of AV equipment, lighting, rigging, and staging; experience with 3D design software (e.g., Vectorworks, AutoCAD) is highly preferred.</li><li>Languages: Excellent English; Arabic is a strong advantage.</li><li>Skills: Strong project management, budgeting, and problem-solving skills under pressure.</li><li>Education: Bachelor&rsquo;s degree in technical theatre, event management, or a related field is preferable or related experience.</li></ul>Typical Requirements<ul><li>Full-time position, requiring flexible hours, including weekends and nights, to accommodate live events.</li><li>A valid UAE driver's license is often required for site visits</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you drive and holds a UAE driving license?</li></ul>Experience:<ul><li>Event/Exhibition Production: 3 years (Required)</li></ul>

Technical Event Production Manager

Marriott International

<div>Additional Information 
Job Number26022004 
Job CategoryEvent Management 
LocationMarriott International HQ, 7750 Wisconsin Ave, Bethesda, Maryland, United States, 20814 
ScheduleFull Time 
Located Remotely?Y 
Position Type Management 
Pay Range: $45.19-$60.58 per hour 
Expiration Date: 03/23/2026
<div>This is a temporary position. The role reports to the OSR Team and requires 100% travel.
JOB SUMMARY 
Manages event planning functions and staff on a daily basis. Core area of responsibility is the event planning team, including the Senior Event Managers, Event Managers, Associate Event Managers and Administrative Assistants. Position oversees the administrative processes associated with the pre-event and post-event phases of an event and the associated transitions between all event phases. Ensures a seamless turnover from sales to operations and back to sales while consistently delivering a high level of service. Ensures the team maximizes revenue opportunities by up-selling and accurately forecasting (catering and group rooms) all events. The position is responsible for achieving guest and employee satisfaction and for managing the financial performance of the department. 
CANDIDATE PROFILE 
Education and Experience<ul><li>High school diploma or GED; 4 years experience in the event management, food and beverage, sales and marketing, or related professional area.</li></ul>
OR<ul><li>2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 2 years experience in the event management, food and beverage, sales and marketing, or related professional area.</li></ul> 
CORE WORK ACTIVITIES 
Managing Event Planning Operations<ul><li>Assigns all events turned over to Event Planning team.</li><li>Oversees for turned opportunities&rsquo; function space and group room blocks.</li><li>Communicates and executes departmental and property emergency procedures and ensures staff are trained in safety procedures.</li><li>Leads execution of activities to support the Event Management strategy.</li><li>Works with direct reports to review scheduled events and troubleshoot potential challenges/conflicts.</li><li>Leads discussions to review event complexity and proactively avoid service challenges and failures.</li><li>Ensures the property is apprised of all groups that will impact property operations.</li><li>Manages customer budgets to maximize revenue and meet customer needs.</li><li>Maintains inventories to maximize customer satisfaction and revenue opportunities.</li><li>Works with highly complex or high profile groups when financial impact will be significant.</li></ul> 
Leading Event Planning Team<ul><li>Leads the catering menu development process.</li><li>Champions all standards, policies and procedures for the Event Planning team.</li><li>Leads Event Management meetings.</li></ul> 
Providing and Ensuring Exceptional Customer Service<ul><li>Reviews comment cards, guest satisfaction results and other data to identify areas of improvement.</li><li>Shares plans with property leadership and ensures corrective action is taken to continuously improve guest satisfaction.</li><li>Displays leadership in guest hospitality, exemplifies excellent customer service and creates a positive atmosphere for guest relations.</li><li>Interacts with guests to obtain feedback on product quality and service levels.</li><li>Responds to and handles guest problems and complaints.</li><li>Strives to improve service performance.</li><li>Empowers employees to provide excellent customer service.</li></ul> 
Managing the Sales and Marketing Strategy<ul><li>Develops working relationships with outside vendors and establishes prices and service agreements to enhance the event experience and to increase additional revenue opportunities for the property.</li><li>Consult with customers in order to determine objectives and requirements for events such as meetings, conferences, and conventions.</li></ul> 
Conducting Human Resources Activities<ul><li>Establishes customer service guidelines so employees understand expectations and parameters.</li><li>Ensures employees receive on-going training to understand guest expectations.</li><li>Observes service behaviors of employees and provides feedback to individuals and or managers.</li><li>Reviews staffing levels to ensure that guest service and planning needs are met.</li></ul> 
At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.<div>
All locations offer 401(k) plan, stock purchase plan, discounts at Marriott properties, commuter benefits, employee assistance plan, and childcare discounts. Benefits are subject to terms and conditions, which may include rules regarding eligibility, enrollment, waiting period, contribution, benefit limits, election changes, benefit exclusions, and others. Click here to learn more.</div><div> 
 
</div><div>Full-time positions also offer coverage for medical, dental, vision, health care flexible spending account, dependent care flexible spending account, life insurance, disability insurance, accident insurance, adoption expense reimbursements, and paid parental leave.</div><div> 
 
</div><div>Washington Applicants Only: Employees will accrue paid sick leave, 0.0384 PTO balance for every hour worked and be eligible to receive minimum of 9 holidays annually.</div><div> 
 
</div><div>Marriott HQ is committed to a hybrid work environment that enables associates to Be connected. Headquarters-based positions are considered hybrid, for candidates within a commuting distance to Bethesda, MD; candidates outside of commuting distance to Bethesda, MD will be considered for Remote positions.</div>
Marriott International is the world&rsquo;s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div>

FLEX Director of Event Planning

Scaleup Connect

Corporate Event Management ExecutiveWorking Hours: 10:00 AM - 6:30 PM, Mon to Sat Location: Gulshan Block 10 Karachi Employment Type: Full-TimeRole OverviewThis role supports the planning and execution of multiple client events simultaneously. The focus is on execution excellence, speed, coordination, and client servicing under senior supervision. Ideal for candidates early in their career who want hands-on exposure across industries and event formats.Key ResponsibilitiesEvent Coordination &amp; Execution<ul><li>Assist in planning and executing corporate events such as conferences, product launches, exhibitions, roadshows, and client meets.</li><li>Support senior team members in preparing event timelines, checklists, and execution plans.</li><li>Be actively involved in on-ground event setup, rehearsals, and breakdowns.</li></ul>Client &amp; Internal Coordination<ul><li>Coordinate with internal teams (design, production, logistics) to ensure timely delivery.</li><li>Support client communication including MOMs, approvals, and status updates.</li><li>Ensure client requirements are clearly communicated to vendors and internal teams.</li></ul>Vendor Support<ul><li>Assist in vendor coordination (venues, AV, fabrication, catering, artists, logistics).</li><li>Track vendor deliverables and flag risks early to seniors.</li></ul>Execution Support<ul><li>Handle registrations, guest management, speaker coordination, and on-site logistics.</li><li>Be available during events to resolve operational issues quickly.</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree in Event Management, Marketing, Hospitality, or related field.</li><li>0&ndash;2 years of experience (internships or live project exposure preferred).</li></ul>Key Skills<ul><li>High energy, execution-focused mindset</li><li>Strong coordination and follow-up skills</li><li>Ability to work long hours during peak event periods</li><li>Comfortable working under pressure and tight deadlines</li><li>Willingness to travel and work weekends</li></ul>Best Fit Profile<ul><li>Learner mentality</li><li>Comfortable with fast-paced, agency environments</li><li>Prioritizes execution over structure</li></ul>Job Type: Full-timePay: Up to Rs40,000.00 per monthWork Location: In person

Corporate Event Management Executive

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