event planning manager

2ID GROUP DMCC

We are seeking a highly motivated and experienced Event Manager to join our dynamic team in Dubai. The ideal candidate will have a strong background in planning, organizing, and executing high-profile events across various industries including corporate, luxury, hospitality, and entertainment.As the Event Manager, you will take full ownership of event delivery &mdash; from concept development and budgeting to execution and post-event analysis. This role requires a proactive and detail-oriented professional who can manage multiple projects simultaneously and ensure flawless event experiences.Key Responsibilities:<ul><li>Plan, coordinate, and execute events in line with client objectives and company standards</li><li>Oversee the full event lifecycle &mdash; including concept creation, logistics, vendor coordination, budgeting, and on-site management</li><li>Liaise with clients, suppliers, venues, and internal teams to ensure seamless communication and execution</li><li>Create detailed project plans, timelines, and reports</li><li>Conduct site visits, supervise setup and breakdown, and manage event staff on-site</li><li>Monitor event progress and troubleshoot in real time as needed</li><li>Ensure compliance with local regulations, permits, and safety standards</li><li>Evaluate event success and suggest improvements for future projects</li><li>Maintain up-to-date knowledge of event trends, tools, and technologies</li></ul>Requirements:<ul><li>Minimum 2-4 years of experience in event planning and management, preferably in Dubai or the UAE</li><li>Strong portfolio of successfully managed events (corporate, luxury, MICE, etc.)</li><li>Excellent organizational and time management skills</li><li>Strong interpersonal and communication abilities</li><li>Capable of working under pressure and managing multiple deadlines</li><li>Proficient in project management tools and Microsoft Office</li><li>Fluent in English (Arabic is a plus)</li><li>Knowledge of the UAE event market, suppliers, venues, and logistics is highly desirable</li><li>Flexibility to work extended hours, evenings, and weekends as needed when projects require</li></ul>What We Offer:<ul><li>A creative and collaborative work culture</li><li>Exciting opportunities to lead prestigious events in the UAE and beyond</li><li>Competitive salary package with performance-based incentives</li><li>Opportunities for growth and professional development</li></ul>How to Apply:Please send your CV, a brief cover letter, and a portfolio of past events (if available) to profile@2id-events.com with the subject line: Application &ndash; Event Manager (Dubai)Job Type: Full-timePay: From AED8,000.00 per month

Full-Time Events Manager

Marriott International

POSITION SUMMARY
The Assistant Manager Events Planning is responsible for managing the full lifecycle of events, from post-contract handover to on-site execution and post-event follow-up. The role bridges sales, operations, and client relations by ensuring that all contracted events (trainings, conferences, groups, social events, gala dinners, and more) are delivered seamlessly.This position requires a dynamic professional who is equally comfortable on the operations floor, in front of a computer, and on the phone, ensuring every detail is captured, communicated, and executed. The Assistant Manager Events Planning acts as the main point of contact for clients after the Events Booking Centre (EBC) handover, coordinating rooming lists, event orders, schedules, and special requirements while maintaining strong communication with internal departments. Delivering flawless events that maximize guest satisfaction, revenue, and brand reputation is at the core of this role.
Policies and Procedures
<ul>
<li>Maintain confidentiality and safeguard guest privacy and company assets.</li>
<li>Ensure adherence to LSOPs related to contracts, payments, guarantees, and release policies.</li>
<li>Uphold Marriott brand standards and professional appearance at all times.</li>
</ul>
Event Coordination
<ul>
<li>Receive and manage handovers from the Events Booking Centre with signed contracts and event details.</li>
<li>Prepare, review, and update rooming lists, Banquet Event Orders (BEOs), and function sheets in Opera or related systems.</li>
<li>Serve as the client s key contact for all event-related communication, from planning stages until event conclusion.</li>
<li>Conduct detailed pre-event meetings with clients and relevant departments to align expectations and execution.</li>
<li>Be actively present on the floor during events to oversee setup, execution, and service delivery.</li>
</ul>
Guest Relations
<ul>
<li>Provide proactive and responsive client communication via email, phone, and in person.</li>
<li>Anticipate guest needs and ensure seamless event delivery.</li>
<li>Address and resolve guest concerns promptly, using Marriott s service recovery tools.</li>
</ul>
Communication &amp; Collaboration
<ul>
<li>Liaise with Sales, Events Booking Centre, Banquets, Culinary, Front Office, and other operational departments to ensure flawless execution.</li>
<li>Share event details and updates clearly and on time with all stakeholders.</li>
<li>Draft, proofread, and distribute accurate BEOs, memos, and schedules.</li>
</ul>
Operations Support
<ul>
<li>Supervise event setup and service in coordination with Banquets and Culinary teams.</li>
<li>Monitor event timelines to ensure adherence and smooth transitions between sessions.</li>
<li>Support departmental reporting, billing accuracy, and post-event feedback collection.</li>
</ul>
Analytical Skills
<ul>
<li>Attention to Detail</li>
<li>Time Management</li>
<li>Multi-Tasking Abilities</li>
<li>Planning and Organizing</li>
</ul>
Interpersonal Skills
<ul>
<li>Customer Service Orientation</li>
<li>Teamwork and Collaboration</li>
<li>Effective Listening</li>
<li>Conflict Resolution</li>
</ul>
Communications
<ul>
<li>Professional Phone &amp; Email Etiquette</li>
<li>English Language Proficiency</li>
<li>Writing, Reading, and Proofreading Skills</li>
<li>Arabic language is preferred</li>
</ul>
Personal Attributes
<ul>
<li>Dependability and Integrity</li>
<li>Positive Attitude and Initiative</li>
<li>Professional Presentation</li>
<li>Resilience under Pressure</li>
</ul>
Organization
<ul>
<li>Attention to Detail</li>
<li>Time Management</li>
<li>Multi-Tasking Abilities</li>
<li>Planning and Organizing</li>
</ul>
Technical Skills
<ul>
<li>Opera (PMS &amp; Sales &amp; Catering)</li>
<li>SfaWeb / MI Sales Companion</li>
<li>Microsoft Office Suite</li>
<li>Cvent or other event management platforms</li>
</ul>

Assistant Manager - Weddings & Social Events (Arabic Speaker)

Sobha Realty

About the RoleSobha Realty is seeking a Road Show Manager to plan and execute high-impact roadshows and promotional events across UAE and international markets. This role combines event management, marketing, and branding responsibilities to showcase our luxury real estate portfolio.Key Responsibilities<ul><li>Plan and manage multiple international roadshows simultaneously.</li><li>Handle end-to-end event logistics: venue selection, branding, vendor coordination, permits.</li><li>Collaborate with marketing and sales teams to ensure brand consistency and lead generation.</li><li>Develop creative engagement activities for diverse markets.</li><li>Manage budgets, negotiate vendor contracts, and optimize costs.</li><li>Prepare post-event reports and ROI analysis.</li></ul>Requirements<ul><li>Experience: 5&ndash;7 years in roadshows, exhibitions, or event management (luxury real estate preferred).</li><li>Prior experience planning international roadshows.</li><li>Strong marketing and branding knowledge.</li><li>Managerial experience with ability to lead teams and vendors.</li><li>Excellent communication and negotiation skills.</li><li>Willingness to travel frequently.</li></ul>Job Type: Full-timePay: Up to AED15,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>

Roadshow Manager/ Events Planner

Edwards Lifesciences

<div>Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our Event Coordinator EEMEA position is a unique career opportunity that could be your next step towards an exciting future. 
You will make an impact by:
<ul><li>Assist the EEMEA LT with the coordination and execution of regional projects and initiatives
</li><li>Independently coordinating internal events in various locations across EEMEA.
</li><li>Managing all event-related administration, including participant list management, hotel search and contracting, budgeting, order and payment processing, and CVENT, ECLM, and COUPA administration.
</li><li>Developing and tracking LT project plans, monitoring milestones and deadlines.
</li><li>Managing third-party providers and ensuring timely delivery of services.
</li><li>Tracking and managing all project budgets to ensure cost efficiency.
</li><li>Drafting and distributing internal communications, including announcements, newsletters, and event invitations.
</li><li>Managing internal calendars for events and meetings, ensuring timely updates and reminders.
</li><li>Assisting with All Employee meeting setups, including logistics and technical support for virtual platforms (Teams).
</li><li>Supporting preparing presentations and visual assets for leadership team projects and internal events.
</li><li>Coordinating employee engagement activities, such as recognition programs or informal networking sessions.
</li><li>Maintaining a knowledge repository of templates, processes, and best practices for events and communications.
</li><li>Other event-related duties as assigned by the manager.
</li></ul>What you&rsquo;ll need:
<ul><li>Bachelor&rsquo;s degree and a minimum of 4&ndash;6 years of related experience (event management).
</li><li>Excellent written and verbal communication skills in English are a must; additional languages are an advantage.
</li><li>Passion for event organization , with a strong willingness to learn quickly and curiosity to explore and introduce innovations for events.
</li><li>Friendly, open nature and a customer-oriented approach , with strong ability to work in a team.
</li><li>Good problem-solving, critical thinking, analytical and investigative skills , with strict attention to detail.
</li><li>Solid understanding of policies, procedures, and guidelines relevant to event planning.
</li><li>Ability to interact professionally with all organizational levels and build stable working relationships internally.
</li><li>Ability to manage competing priorities in a fast-paced environment.
</li><li>High level of confidentiality in handling sensitive information.
</li><li>Willingness and ability to travel as required for events and projects</li></ul></div>

Event Coordinator EEMEA

Qiddiya Investment Company

<div>Qiddiya Investment Company is searching for a dynamic Senior Manager &ndash; Event Planning - Transportation Operations to lead the planning, delivery, and management of transportation services for citywide events including fixed and occasional Park &amp; Ride operational responses. The role is responsible for ensuring that multimodal transport plans are successfully integrated, delivered safely, on time, and within budget for the Transport Business Unit. Working closely with internal departments, government agencies, and external partners, the position ensures consistent, compliant, and efficient transport management across and within all city districts.<h3 class="jobSectionHeader">
Responsibilities</h3><ul>
<li>Strategic and Operational Leadership</li>
<li><ul><li>Lead the delivery of integrated multimodal transportation planning for major events, ensuring effective planning, programming, and coordination across modes.</li>
<li>Oversee Park &amp; Ride strategy, design, and operational readiness, aligning with broader city transport goals and overarching city value proposition.</li>
<li>Support the Director Planning &amp; Development in formulating transport event management strategies and implementation frameworks.</li>
<li>Ensure event and activation plans align with the Authority&rsquo;s strategic priorities, safety standards, and risk management frameworks.</li>
</ul></li><li>Event Planning and Delivery</li>
<li><ul><li>Oversee the planning, management, and execution of transport services for events and city activations across all districts.</li>
<li>Manage transport service integration to enable a customer excellence focus that is safe, efficient, and reliable movement of people during events.</li>
<li>Coordinate with mode leadership, emergency services, enforcement, and city stakeholders to ensure operational readiness and incident management.</li>
<li>Ensure consistent application of operational policies, procedures, and compliance with relevant legislation and city and authority guidelines.</li>
</ul></li><li>Leadership and Team Development</li>
<li><ul><li>Provide leadership and collaborative management to a high-performing multidisciplinary team responsible for event transport delivery.</li>
<li>Develop and implement workforce and resource plans, including managing internal staff pools and external service providers where appropriate.</li>
<li>Foster a culture of accountability, safety, and continuous improvement within the team.</li>
<li>Ensure training, guidance, and professional development opportunities are provided to maintain competency and performance standards.</li>
</ul></li><li>Financial and Project Management</li>
<li><ul><li>Manage budgets associated with event and transport operations, including cost forecasting, revenue generation, MoU development, financial tracking, and reconciliation.</li>
<li>Oversee procurement processes in line with policy for event-related additional services and resources where required.</li>
<li>Ensure value-for-money outcomes through robust contract and performance management of any external partners.</li>
</ul></li><li>Stakeholder and Risk Management</li>
<li><ul><li>Build and maintain strong working relationships with internal stakeholders, city planners, event organizers, police, and transport business unit and operators.</li>
<li>Establish, Lead and be the focal point for coordination meetings to ensure integrated event planning and execution.</li>
<li>Identify and mitigate risks associated with event transport operations, ensuring contingency measures are in place.</li>
</ul></li><li>Key Challenges:</li>
<li><ul><li>Balancing limited resources with high public expectations and operational complexity.</li>
<li>Delivering transport responses for large-scale, high-profile events under tight timelines and scrutiny.</li>
<li>Coordinating multiple stakeholders and transport modes to ensure seamless service delivery.</li>
<li>Maintaining compliance with procurement and governance requirements while meeting operational needs.</li>
</ul></li>
</ul>Requirements
Education and Certification<ul><li><ul>
<li>
Bachelor&rsquo;s degree in Transport Planning, Engineering, Event Management, or a related field (Master&rsquo;s preferred).</li>
<li>Professional certification in Project Management or Transport Operations is desirable.</li>
</ul></li></ul>
Experience<ul><li><ul>
<li>
Minimum 10 years&rsquo; experience in transport planning, operations, or event management within a complex, multi-modal environment.</li>
<li>Proven experience leading large-scale event transport operations and stakeholder coordination.</li>
<li>Demonstrated ability to manage budgets, contracts, and multidisciplinary teams.</li>
</ul></li></ul>
Skills and Competencies<ul><li><ul>
<li>
Strong leadership, organizational, and decision-making skills.</li>
<li>Excellent stakeholder engagement and communication abilities.</li>
<li>Knowledge of multimodal transport systems, traffic management, and crowd movement planning.</li>
<li>Strong financial and analytical acumen with attention to safety, quality, and compliance.</li>
<li>Ability to operate effectively in a fast-paced, dynamic environment.</li>
</ul></li></ul>
Performance Measures:<ul><li><ul>
<li>
Successful and safe delivery of integrated transport plans for all events.</li>
<li>Adherence to timelines, budgets, and regulatory requirements.</li>
<li>Stakeholder satisfaction and collaboration effectiveness.</li>
<li>Continuous improvement in event transport planning and service delivery.</li>
</ul></li></ul>
Benefits
Offering a comprehensive compensation and benefits package.</div>

Senior Manager - Event Planning - Transportation Operations - CDUP2089 CDU12

MYCPE ONE

Job Title: Associate - HR Location: Ahmedabad (with occasional travel to other office locations) Department: HR &amp; Admin Job time : 3pm to 12 am (Cab drop Faciality) WFH OnlyAbout the RoleWe are seeking a dynamic and detail-oriented HR Associate (Event Coordinator) to lead the planning and execution of internal and external events across our 22 offices, serving a workforce of approximately 2,000 employees. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with cross-functional teams, and has a passion for creating memorable experiences.Key ResponsibilitiesEvent Planning &amp; Execution<ul><li>Plan, coordinate, and execute a variety of corporate events including:</li><li>Annual Day Celebrations</li><li>Festival Events (e.g., Diwali, Holi, Ganesh Chaturthi)</li><li>Employee Engagement Activities</li><li>CSR Initiatives</li><li>Townhalls and Leadership Meets</li><li>Collaborate with regional teams to ensure consistent event experiences across all office locations.</li><li>Develop event concepts, themes, and timelines aligned with company culture and goals.</li><li>Coordinate logistics including venue booking, travel, accommodation, and on-site arrangements.</li></ul>Vendor Management<ul><li>Identify, evaluate, and onboard reliable vendors for event-related services such as catering, d&eacute;cor, audio-visuals, printing, and logistics.</li><li>Negotiate pricing to ensure cost-effective solutions without compromising quality.</li><li>Maintain a vendor database and evaluate performance post-events for future reference.</li><li>Ensure timely delivery of services and manage vendor payments in coordination with the finance team.</li><li>Handle vendor escalations and resolve issues promptly to ensure smooth event execution.</li></ul>Budgeting &amp; Reporting<ul><li>Prepare and manage event budgets, ensuring adherence to financial guidelines.</li><li>Track expenses and provide post-event financial reports and ROI analysis.</li><li>Maintain documentation of all event-related activities, contracts, and feedback.</li></ul>Communication &amp; Branding<ul><li>Coordinate with the marketing and design teams for event branding, internal communication, and promotional materials.</li><li>Ensure brand consistency across all event touchpoints.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Event Management, HR, Mass Communication, Hospitality, or related field.</li><li>2&ndash;4 years of experience in corporate event planning or employee engagement roles.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in MS Office and event management tools/platforms.</li></ul>Preferred Skills<ul><li>Experience managing multi-location events.</li><li>Creative mindset with attention to detail.</li><li>Ability to work under pressure and meet tight deadlines.</li></ul>Job Types: Full-time, PermanentPay: &#8377;30,000.00 - &#8377;45,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Provident Fund</li></ul>Work Location: In person

HR Associate (Event Planner)

Accor

<div>Company Description 
M&#1255;venpick Hotel &amp; Residences Riyadh 
Job Description 
<ul><li>
Plan, coordinate and deliver conferences, meetings, and social events from confirmation to completion, ensuring exceptional client satisfaction.</li><li>
Prepare and manage event orders, proposals, contracts, and action plans, clearly communicating requirements to all departments.</li><li>
Host site inspections, pre-conference briefings, and client familiarisation activities to showcase hotel facilities.</li><li>
Build and maintain strong relationships with clients, suppliers, and industry partners to drive repeat business and new opportunities.</li><li>
Maximize revenue through accurate quoting, upselling of hotel services, and proactive management of short-lead enquiries.</li><li>
Monitor budgets and follow financial procedures for client accounts and departmental expenditure.</li><li>
Support revenue forecasting and contribute to achieving department KPIs and hotel financial targets.</li><li>
Represent the hotel at networking functions, trade events, and industry meetings to enhance market visibility.</li><li>
Maintain accurate records and client data using Delphi/Opera systems to support reporting and follow-up.</li><li>
Drive continuous improvement by reviewing processes, identifying efficiencies, and sharing feedback with management.</li><li>
Stay informed on competitor offerings and market trends to position the hotel competitively.</li><li>
Manage day &amp; evening events, working within the strategy and events programmed set by our Sales, Meeting &amp; Events and Ops teams.</li><li>
Take overall responsibility for the health &amp; safety of anyone using the area, including yourself.</li><li>
Provide a secure environment for customers and their property.</li><li>
Operations Manager will need to attend all weekly operations meetings when there are events and any additional staff needed for events will need to be requested and confirmed in advance with F&amp;B. This will include Security.</li><li>
Conduct regular departmental meetings and training sessions. Represent the company as an ambassador of hospitality and warmth in all interactions with members, visitors, partners, vendors, and staff.</li><li>
Ascertain the departmental training needs to further develop SOPs as business needs arise/change. Own the SOP processes, regularly review and update when needed and in line with changing operational needs.</li><li>
Pro-actively provide input and feedback, look for opportunities to improve &amp; innovate how we&rsquo;re using the space and how we manage it.</li><li>
Whether it&rsquo;s setting up the space for day or evening, handling ad-hoc requests and queries, dealing with invoices or gathering feedback &ndash; we rely on you to ensure internal and external customers have the best possible experience with us.</li><li>
Handle stock &amp; expenses and manage the relationship with our events suppliers &amp; contractors.</li><li>
Monitor and maintain operation &amp; overhead cost to maintain maximum revenue to the organization.</li><li>
Overall organization, tidiness, and stocking of all work/lounge/service areas.</li><li>
Work closely with rest of the team to ensure back-of-house storage areas are maintained to ensure orderliness, safety and health standards</li><li>
Solicit and confirm event related information with client to fulfill contractual timelines and commitments</li><li>
To conduct necessary site inspections; upsell of the hotel&rsquo;s services, suggesting suitable menus, events and activities.</li><li>
Plan creative experiences in collaboration with the Banquet Chef to curate custom menus</li><li>
Coordinate various production elements and logistics including: electrical, internet, telecommunications, audio-visual, exhibit and third-party requirements</li><li>
Create floor plans that optimize space and ensure a memorable guest experience</li><li>
Finalizing event setups in planning phase to ensure banquet operations and client agreement prior to set up of meeting and event spaces</li><li>
Obtain guarantees of food and beverage events for banquets and culinary operations to manage and control labour and food costs</li><li>
Initiate billing procedures, ensuring client credit is established and deposits and/or credit applications are received with adequate information and within an acceptable timeline</li><li>
To relay all details of conferences and events to all departments in a professional thorough and timely manner using Conference resumes, Banquet Event Orders and internal memos effectively</li><li>
Conduct pre-conference meetings to ensure key operational departments are fully engaged and prepared to exceed expectations of our client programs</li><li>
Conduct and/or attend daily meetings to review event logistics to ensure last minute revisions are communicated with accuracy to banquets, culinary, stewarding and on-site audio-visual provide</li><li>
Establish good business and social relationships with industry clients and partners by participating in activities to further increase sales opportunities for the Hotel</li><li>
To effectively use function space to maximize revenues</li><li>
Responsible for the managing of guestroom blocks and food and beverage covers in order to maintain forecast accuracy</li><li>
To maintain high quality of service standards</li></ul> 

Qualifications<ul><li> 
3&ndash;5 years of experience in event management, conferences, or hospitality.</li><li>
Strong organizational and planning skills with the ability to manage multiple events simultaneously.</li><li>
Excellent communication and relationship-building abilities with clients, vendors, and internal teams.</li><li>
Knowledge of event and booking systems such as Delphi/Opera.</li><li>
Experience preparing contracts, BEOs, action plans, and budgets, and handling financial procedures.</li><li>
Leadership and supervisory skills to manage event teams effectively.</li><li>
Knowledge of health, safety, and security regulations related to events.</li><li>
Ability to sell and upsell services, maximize revenue, and achieve departmental targets.</li></ul></div>

Meeting & Event Manager (Saudi National)

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