event promotions coordinator

Entrepreneurs' Organization - San Diego

Position Title: Event CoordinatorClassification: Part-Time, Non-Exempt, 25-30 hours/monthReports To: Executive DirectorLocation: Hybrid out of San Diego, CA. This role includes occasional on-site attendance of meetings and events.EO overview Mission, Purpose, and Ambition: &middot; Mission: To help entrepreneurs achieve their full potential through life-enhancing connections.&middot; Purpose: To move the world forward by unlocking the full potential of entrepreneurs.&middot; Ambition: To enable transformational growth in our members' lives.Core Values: 1. Together We Grow &ndash; We are committed to each other&rsquo;s success and well-being. EO unites us across cities and continents, celebrating our differences and shared purpose.2. Trust and Respect &ndash; Each of us is unique and equal. Living this value with open minds and appreciation for diverse perspectives creates an environment where everyone can be their authentic selves.3. Thirst for Learning &ndash; We embrace an insatiable curiosity, always learning through questions, new experiences, and understanding the diverse lives of our members.4. Think Big, Be Bold &ndash; We innovate and take risks to make the world a better place for our teams, our families, our communities, and humankind. We think big, we are bold. We want to make a difference beyond ourselves. We see entrepreneurship as a way to create a better world for all, and we explore new opportunities to make a positive impact with our work.Position Summary: The Event Coordinator plays a key role in planning and managing events (both onsite at the EO House and off site) and providing ongoing administrative support. The Event Coordinator ensures that the chapter&rsquo;s events and programs are delivered on time, within budget, and to the highest standard. Working closely with the Executive Director, Chapter Coordinator, Board Chairs, and other stakeholders, this position requires strong project management skills, an ability to handle multiple priorities, and a passion for helping entrepreneurs achieve their full potential through the chapter&rsquo;s programs and initiatives.Key Responsibilities: Event Planning and Management: &middot; Plan and coordinate all EO in person events ranging from learning, social, MyEO, and Lunch and Learns.&middot; Handle all event logistics, including booking venues, arranging catering, confirming A/V, and managing vendor contracts.&middot; Oversee day-of-event logistics, ensuring smooth operations, including set-up, registration and badges, timeline management, surveys, and tear-down.&middot; Create and manage event budgets and supply event reporting, ensuring all events are delivered within budget.Event Promotion and Marketing: &middot; Develop and implement marketing plans for events, including social media campaigns, email invitations, and promotional materials.&middot; Collaborate with the marketing team to create content that aligns with event goals and maximizes engagement.Participant Engagement: &middot; Act as the main point of contact for event participants and vendors, addressing inquiries and providing support before, during, and after events.&middot; Develop strategies to increase participant engagement and satisfaction.Post-Event Analysis: &middot; Conduct post-event evaluations and analysis to assess the success of events, identify areas for improvement, and implement feedback.&middot; Prepare detailed post-event reports for review by the Executive Director and Board Chairs.Administrative Support: &middot; Maintain and update the EO Chapter calendar and EO Network, ensuring all key events are scheduled and communicated effectively.&middot; Handle administrative responsibilities for post-event follow-up, including event surveys, analyzing feedback, and generating reports.Vendor and Venue Management:&middot; Establish and maintain strong relationships with vendors and venues, ensuring services meet the chapter&rsquo;s needs.&middot; Scout and evaluate venues to ensure they align with the event&rsquo;s goals and budget.Budget and Financial Management: &middot; Ensure accurate collection of payments for events.&middot; Manage event budgets and ensure they are adhered to throughout the planning process.Qualifications: Experience: &middot; 3-5 years of experience in event or meeting planning.Education: &middot; High school diploma or equivalent required; bachelor&rsquo;s degree preferred.&middot; Events &amp; Meetings certificate a plus.Skills: &middot; Excellent written and verbal communication skills, with an emphasis on clarity and professionalism.&middot; Strong attention to detail and problem-solving skills.&middot; Ability to work independently and as part of a team in a fast-paced environment.&middot; Strong project management and organizational skills, capable of managing multiple priorities.&middot; Proficient in Google Suite, Microsoft Excel, Ticketblox, and SurveyMonkey.&middot; Ability to remain calm under pressure while maintaining a customer service-oriented attitude.Strengths: &middot; Activator &ndash; Excels in turning ideas into action, helping projects move forward quickly and efficiently.&middot; Organizational &ndash; Skilled at managing logistics, resources, and timelines to ensure smooth event execution.&middot; Responsibility &ndash; Takes ownership of tasks, ensuring that all commitments are met and handled with care.&middot; Communication &ndash; Able to communicate effectively and ensure stakeholders are kept informed and engaged.&middot; Focus &ndash; Driven to stay on track and achieve objectives, even in the face of shifting priorities and deadlines.Compensation and Benefits: &middot; Pay rate of $30-35/hr.&middot; Flexible work hours within the part-time commitment.&middot; Opportunities for growth and development within the organization.Job Types: Part-time, ContractPay: $30.00 - $35.00 per hourExpected hours: 25 &ndash; 30 per weekBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in San Diego, CA 92121

Event Coordinator

confidentiial

Job Title: Event Coordinator &ndash; Sterling Perfumes IndustriesDepartment: Marketing / Brand ActivationLocation: Dubai, UAEReports To: Marketing Manager / Brand ManagerJob Summary:The Event Coordinator will support Sterling Perfumes in planning, executing, and managing brand-driven events such as product launches, exhibitions, trade shows, in-store activations, and promotional campaigns. The role requires strong creativity, brand understanding, and coordination skills to ensure premium event delivery aligned with Sterling Perfumes' standards.Key Responsibilities:Event Planning &amp; Execution<ul><li>Assist in planning and organizing brand events, fragrance &amp; cosmetic launches, trade fairs, and exhibitions (e.g., Beautyworld, Gulfood, etc.).</li><li>Coordinate event logistics including venue booking, stand design, branding materials, and product displays.</li><li>Manage event timelines, task lists, and on-ground execution to ensure flawless delivery.</li><li>Support in creating event concepts, themes, and product presentation layouts.</li></ul>Vendor &amp; Supplier Coordination<ul><li>Liaise with agencies, suppliers, fabrication teams, and printing vendors for booths, branding, giveaways, and installations.</li><li>Obtain quotations, compare budgets, and coordinate approvals.</li><li>Ensure timely delivery of all event-related materials.</li></ul>Branding &amp; Product Display<ul><li>Work closely with the in-house design and 3D teams for booth visuals, branding artworks, and event creatives.</li><li>Ensure correct product arrangement, props setup, and premium brand presentation at all events.</li><li>Coordinate samples, testers, and product stock for event activations.</li></ul>Internal Coordination<ul><li>Work with the Sales, Marketing, and Product Development teams to align event objectives.</li><li>Prepare event briefs, schedules, and communication updates for internal departments.</li><li>Coordinate with warehouse/logistics for product movement and event materials.</li></ul>Budget &amp; Reporting<ul><li>Assist in preparing event budgets and maintain expense trackers.</li><li>Prepare pre- and post-event reports, performance insights, and improvement suggestions.</li><li>Maintain a database of vendors, assets, and event inventories.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s degree in Marketing, Event Management, Communications, or related field.</li><li>2&ndash;4 years of experience in events, exhibitions, or brand activations (FMCG/Perfume/Cosmetics preferred).</li><li>Experience handling trade shows, brand events, or marketing activations in the UAE.</li><li>Strong proficiency in MS Office; knowledge of booth design basics is a plus.</li><li>Excellent communication, negotiation, and coordination skills.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per month

Prime Reliance Facilities Management Services CO LLC SOC

<ul><li>Developing and executing marketing strategies for events</li><li>Collaborating with various departments to align company messages, promotions, and goals</li><li>Coordinating and managing all event details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material, etc</li><li>Conducting market research and analyzing event performance and outcome</li><li>Building relationships with vendors, venues, and other industry professionals</li><li>Ensuring all event activities comply with legal, health, and safety regulations</li><li>Monitoring event budgets and ensuring all costs stay within budget</li><li>Creating and distributing event listings and promotional materials</li><li>Tracking event key performance areas and identifying items to work on for future events</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>event: 1 year (Preferred)</li></ul>Willingness to travel:<ul><li>75% (Preferred)</li></ul>

Swim Squads

Position: Competitions &amp; Events CoordinatorOrganization: Speedo Swim Squads DubaiReporting to: General ManagementContract: Full-time - Position based in DubaiExperience: Minimum 2 &ndash; 3 years of experienceOverall MissionThe Competitions &amp; Events Coordinator is responsible for the logistical, administrative, and financial implementation of competitions, training camps, and special events for the club, working directly with the coaching team. They serve as a link between the sports divisions, families, and management, without overlapping with planning duties (Head of Club Operations) or central admin responsibilities (Head of Admin). They work closely across teams, particularly with the Head of Performance, to support the competition division and provide assistance to other division throughout the year.Competition and Camp Coordination (Excluding Sports Content)&middot; Gather needs and input from the Head of Performance and group coaches&middot; Implement travel logistics: official registrations, transport, accommodation, accreditations, staff assignments&middot; Draft and distribute family convocations and itineraries (content validated by coaches)&middot; Create distribution charts (groups, staff, additional logistics)&middot; Coordinate and manage the running of swim events and galas including but not limited to the collection of swimming entries and recording them into Hy-Tek, ensuring registrations for swim events are completed, running the Hy-Tek software, reviewing and communicating results, ensuring all swim gala event is set up according to a master checklist maintained by the coordinator.&middot; Lead planning &amp; organizing of all activities related to swim event &amp; gala management including but not limited to event planning, registration, ticketing, venue identification and preparation, finalizing requirements with all event stakeholders including clubs, venue, sponsors, permit and related authorities, Dubai Sports Council if required, UAE Swimming Federation etc.Financial Oversight for Competitions &amp; Camps&middot; Build forecast budgets per event, validated by management&middot; Define cost per swimmer/family and communicate clearly&middot; Track event-related payments (competitions, camps) in coordination with the Head of Admin&middot; Manage cash advances, reimbursements, and event-specific expense claims&middot; Prepare a post-event report (logistics, costs, improvement points)Support for Internal Club Events&middot; Handle the logistics for internal events organized by management or departments (award ceremonies, club evenings, internal meets, etc.)&middot; Contribute ideas and propose new event initiatives to enhance club identity&middot; Family Communication and Coordination with Sports Staffo Act as the family liaison for logistical information related to events (never training content)o Respect communication deadlines agreed upon with the Head of Performanceo Keep shared documents updated with coaches and ensure traceability of shared informationKey Skills<ul><li>Excellent logistical planning and event project management skills</li></ul><ul><li>Good understanding of competitive swimming operations</li></ul><ul><li>Proficiency with tracking tools (Excel, budget management tools, shared documents)</li></ul><ul><li>Strong interpersonal skills with families and staff</li></ul><ul><li>Ability to adapt to the demands of the sports calendar</li></ul><ul><li>Quick to learn software management mainly Hytek for competition</li></ul>Key Collaborations<ul><li>With the Head of Performance: to gather needs for the sports calendar, validate itineraries, coordinate coach attendance, and adjust travel logistics</li></ul><ul><li>With the Head of Admin: for payment tracking, family coordination, and event-specific billing</li></ul><ul><li>With the Head of Club Operations: only for internal venue bookings or one-off validation of external providers</li></ul><ul><li>With Management: for budget approval, post-event evaluations, and strategic decisions</li></ul>Job Type: Full-time

Competitions and Events Coordinator

Next Gen Home

UV Events is a fast-growing events company specializing in planning, producing, and executing high-impact events ranging from corporate conferences and brand activations to private celebrations. We pride ourselves on delivering exceptional experiences through seamless operations, creative solutions, and outstanding service.Position OverviewWe are seeking an organized, detail-oriented Operations Coordinator to support the planning and execution of our events. This role is essential to ensuring all logistics run smoothly from vendor coordination to onsite setup and breakdown. The ideal candidate thrives in a fast-paced environment, communicates clearly, and enjoys problem-solving on the fly.Key Responsibilities<ul><li>Assist with the operational planning and logistics for events of various sizes</li><li>Coordinate with vendors, venues, and internal teams</li><li>Manage event timelines, production schedules, and checklists</li><li>Support inventory management, equipment tracking, and supply ordering</li><li>Oversee event setup, onsite execution, and breakdown</li><li>Troubleshoot logistical issues during events</li><li>Maintain documentation, reports, and post-event evaluations</li><li>Ensure compliance with safety, permitting, and event-specific regulations</li><li>Provide general administrative and operational support as needed</li></ul>Qualifications<ul><li>Experience in event operations, event planning, or related field preferred</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and stakeholder-management abilities</li><li>Ability to work flexible hours, including evenings and weekends based on event schedules</li><li>Proficiency in Microsoft Office/Google Workspace</li></ul>What We Offer<ul><li>Competitive pay</li><li>Opportunities for career growth within a rapidly expanding company</li><li>A dynamic, creative, and supportive work environment</li><li>Hands-on experience in diverse and exciting events</li></ul>Job Type: Full-timePay: From AED1.00 per monthApplication Deadline: 15/12/2025

Operations Coordinator – Events Company

Edwards Lifesciences

<div>Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our Event Coordinator EEMEA position is a unique career opportunity that could be your next step towards an exciting future. 
You will make an impact by:
<ul><li>Assist the EEMEA LT with the coordination and execution of regional projects and initiatives
</li><li>Independently coordinating internal events in various locations across EEMEA.
</li><li>Managing all event-related administration, including participant list management, hotel search and contracting, budgeting, order and payment processing, and CVENT, ECLM, and COUPA administration.
</li><li>Developing and tracking LT project plans, monitoring milestones and deadlines.
</li><li>Managing third-party providers and ensuring timely delivery of services.
</li><li>Tracking and managing all project budgets to ensure cost efficiency.
</li><li>Drafting and distributing internal communications, including announcements, newsletters, and event invitations.
</li><li>Managing internal calendars for events and meetings, ensuring timely updates and reminders.
</li><li>Assisting with All Employee meeting setups, including logistics and technical support for virtual platforms (Teams).
</li><li>Supporting preparing presentations and visual assets for leadership team projects and internal events.
</li><li>Coordinating employee engagement activities, such as recognition programs or informal networking sessions.
</li><li>Maintaining a knowledge repository of templates, processes, and best practices for events and communications.
</li><li>Other event-related duties as assigned by the manager.
</li></ul>What you&rsquo;ll need:
<ul><li>Bachelor&rsquo;s degree and a minimum of 4&ndash;6 years of related experience (event management).
</li><li>Excellent written and verbal communication skills in English are a must; additional languages are an advantage.
</li><li>Passion for event organization , with a strong willingness to learn quickly and curiosity to explore and introduce innovations for events.
</li><li>Friendly, open nature and a customer-oriented approach , with strong ability to work in a team.
</li><li>Good problem-solving, critical thinking, analytical and investigative skills , with strict attention to detail.
</li><li>Solid understanding of policies, procedures, and guidelines relevant to event planning.
</li><li>Ability to interact professionally with all organizational levels and build stable working relationships internally.
</li><li>Ability to manage competing priorities in a fast-paced environment.
</li><li>High level of confidentiality in handling sensitive information.
</li><li>Willingness and ability to travel as required for events and projects</li></ul></div>

Event Coordinator EEMEA

ESM - East Sports Management

We are looking for a motivated and results-oriented Corporate Events Coordinator to join the team at ESM. In this role, you will drive business growth by securing corporate clients, partnerships, and sponsorships to support the successful delivery of events.You will focus on identifying and engaging potential clients, developing tailored event solutions, and negotiating contracts to maximise value for both the company and its partners. Alongside managing key corporate relationships, you will also lead and mentor the Events Coordinator &ndash; Corporate to ensure exceptional service delivery, efficient operations, and consistent achievement of departmental goals.If you have strong commercial acumen, proven experience in corporate events or sponsorships, and a passion for creating impactful partnerships, we want to hear from you.Key Objectives<ul><li>Actively identify and secure new corporate clients and sponsorship opportunities through networking and outreach. Develop tailored proposals and negotiate contracts to achieve revenue growth targets and build long-term partnerships.</li><li>Build and maintain strong relationships with corporate clients and sponsors, ensuring continued engagement and satisfaction. Collaborate with marketing teams to develop effective promotional strategies and drive client retention.</li><li>Lead the planning, coordination, and delivery of corporate events, ensuring seamless execution from start to finish. Manage budgets, timelines, logistics, and vendor relationships to deliver high-quality experiences.</li><li>Manage and mentor the Events (Corporate) Coordinator, providing guidance, support, and performance feedback. Delegate tasks effectively and foster collaboration within the events team and across departments.</li><li>Conduct post-event evaluations to measure success, client satisfaction, and identify areas for improvement. Prepare concise reports on event outcomes, budgets, and sales performance for management review.</li><li>Oversee event inventory and resource allocation to ensure materials are available, organised, and well-maintained. Ensure compliance with company policies, operational standards, and financial procedures throughout event planning and execution.</li></ul>Set of Required Skills, Knowledge and BehavioursDesired Qualifications<ul><li>Degree in Management, Marketing, Business, or a related field</li><li>Proven experience in event coordination with a focus on securing corporate clients</li><li>Strong sales, negotiation, and client relationship management skills</li><li>Excellent communication and interpersonal abilities</li><li>Ability to manage multiple projects and deadlines in a fast-paced environment</li><li>Familiarity with event management software and CRM tools</li><li>Knowledge of corporate event trends and best practices</li></ul>Desired Experience<ul><li>3+ years in events, sales, and/or similar roles</li><li>Demonstrated success in securing corporate sponsorships and partnerships</li><li>Experience planning and executing large-scale corporate events such as conferences, trade shows, and client entertainment</li><li>Proven ability to manage client relationships and ensure satisfaction throughout the event lifecycle</li><li>Experience working with cross-functional teams, including marketing, logistics, and sales</li><li>Familiarity with budgeting, contract negotiation, and vendor management in an event setting</li></ul>Job-Specific Knowledge &amp; Skills<ul><li>Ability to convert leads and deliver partnerships under pressure</li><li>Familiarity with the sports industry</li><li>Market knowledge of the region and relevant contacts</li><li>Strong communication skills at all levels</li><li>Excellent verbal and written communication</li><li>Relationship management and customer service skills</li><li>Ability to negotiate and close deals</li><li>Strong time management</li><li>IT proficiency</li><li>Risk assessment and management</li><li>Financial acumen</li><li>Problem-solving and conflict resolution</li><li>Initiative to create and develop own events</li></ul>What We Offer<ul><li>A monthly salary ranging from 9,000 - 10,000 (inclusive of all allowances)</li><li>Annual flight allowance</li><li>Private medical insurance</li><li>End of service benefit</li><li>Access to lifestyle discounts</li></ul>How to Apply If you are ready for this exciting challenge, please email careerslive@esm.ae, quoting reference CEC-Oct25. Please include your covering letter, your CV, and any relevant supporting documents or certifications.Job Type: Full-timePay: AED9,000.00 - AED10,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What is your notice period or availability to join?</li><li>Do you have events experience in UAE?</li><li>How many years of experience do you have in corporate events, sponsorships, or client relationship management?</li><li>Are you available to work on weekends or evenings when required for events?</li><li>What is your expected monthly salary (AED, inclusive of all allowances)?</li></ul>Experience:<ul><li>Events: 3 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Corporate Events Coordinator

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7536 event promotions coordinator jobs NEAR_ME

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Competitions and Events Coordinator

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Corporate Events Coordinator