event setup staff

Y O Ranch Hotel & Conference Center

PAY SCALE:<ul><li>Banquet Houseman is $15.00 per hour</li><li>Banquet Server is $4.00 per hour + Gratuity</li></ul>Work Schedule: Varying Schedule - Mostly Nights and Weekends &amp; HolidaysPosition SummaryThe Banquet Houseman / Server is a dual-role position responsible for the setup, service, and breakdown of banquet events. This team member ensures all event spaces are prepared to standard, delivers food and beverage service with professionalism, and maintains a clean, organized environment throughout each function. The role requires strong teamwork, attention to detail, and a commitment to exceptional guest service.Key ResponsibilitiesEvent Setup &amp; Room Preparation<ul><li>Set up banquet rooms according to specifications, including linens, tables, chairs, serviceware, and glassware</li><li>Arrange buffet stations, beverage stations, and event equipment with precision</li><li>Attend pre-event meetings to understand event details and service expectations</li><li>Ensure all spaces are clean, organized, and fully prepared prior to guest arrival</li></ul>Food &amp; Beverage Service<ul><li>Greet guests warmly and provide friendly, professional service throughout events</li><li>Serve food and beverages according to established service standards and timelines</li><li>Monitor guest satisfaction and respond promptly to requests or concerns</li><li>Replenish food, beverages, and supplies as needed during service</li></ul>Event Support &amp; Breakdown<ul><li>Clear tables and bus dishes efficiently throughout and after events [</li><li>Reset rooms after events according to specifications for upcoming functions [</li><li>Perform general cleaning and sanitation duties to maintain health and safety standards</li><li>Restock banquet supplies, condiments, and equipment for future events</li></ul>General Duties<ul><li>Maintain cleanliness and organization of banquet and back-of-house areas</li><li>Support team members to ensure smooth and efficient event execution</li><li>Perform additional duties as assigned by management</li></ul>Qualifications<ul><li>Previous experience in hospitality, food service, or banquet operations preferred</li><li>Strong customer service skills and a positive, team-oriented attitude</li><li>Basic knowledge of food service, table settings, and banquet operations</li><li>Ability to communicate clearly and effectively with guests and team members</li></ul>Physical Requirements<ul><li>Ability to stand and walk for extended periods</li><li>Ability to lift and carry up to 30 lbs in a fast-paced environment</li><li>Frequent bending, lifting, and reaching</li><li>Ability to work in a crowded, high-energy event setting</li></ul>Preferred Skills<ul><li>Knowledge of banquet service etiquette and guest relations</li><li>Familiarity with beverage equipment and service operations</li><li>CPR/First Aid certification (preferred but not required)</li></ul>Work EnvironmentThis role operates in a fast-paced banquet and event environment requiring flexibility, teamwork, and attention to detail to deliver exceptional guest experiences.Pay: From $15.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li></ul>Application Question(s):<ul><li>Are you available Weekends and Holidays and be able to work nights?</li></ul>Shift availability:<ul><li>Day Shift (Preferred)</li><li>Night Shift (Preferred)</li></ul>Ability to Commute:<ul><li>Kerrville, TX 78028 (Preferred)</li></ul>Work Location: In person

Banquet Houseman/Server

Nazaka

We are looking for an experienced Arabic-speaking Senior Event Planner to join our team in Qatar.Responsibilities:<ul><li>Managing client inquiries and communication</li><li>Preparing quotations, invoices, and mood boards</li><li>Planning and coordinating weddings, birthdays, engagements, and private events</li><li>Managing suppliers, florists, and event logistics</li><li>Supervising event setup and execution</li><li>Coordinating with staff and vendors</li><li>Assisting with social media and marketing activities</li></ul>Requirements:<ul><li>Arabic speaker (required)</li><li>Previous experience in weddings and events</li><li>Knowledge of suppliers, florists, and event vendors in Qatar</li><li>Experience preparing mood boards and event proposals</li><li>Strong communication and organizational skills</li><li>Ability to work independently and manage multiple projects</li></ul>Work Location: In person

Event Planner

Hard Rock International

<div>Our team members are the key to our company&rsquo;s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status. To see our fill list of Team Member Benefits please visit our career site: www.gotoworkhappy.com/benefits
Job Description:
Hard Rock Live, a concert theater and event production venue seeks additional stagehands to support concerts and live events in the venue. Our full scope of services includes comprehensive productions for live entertainment, touring acts, local bands, corporate events, awards shows, DJ parties, and various bookings within the venue. This position is based in Orlando, and is a part time freelance position. Nights, holidays, weekdays and weekends are required, and candidates should expect a variable schedule based on show based needs. Minimum availability will be required to maintain employment. Some client interaction may be required. A pleasant, outgoing personality, industry experience and knowledge of event logistics, staging, audio, video and lighting systems as well as professional protocol in a high-profile setting is required.
Setup and teardown of professional audio, video, lighting, and staging equipment, with additional focus on general AV and IT support. This can include loading and unloading of equipment, carrying staging gear, pushing oversized road cases, flying or stacking speaker arrays, mounting video equipment, building stage sets, hanging soft goods, setting up instruments, assisting specific departmental functions in lighting, audio and video, and various needs to assist stage crew and personnel. Lifting and physical work are required.<ul><li>
Must possess a basic understanding of setting up staging, scenery, lights, sound, props, rigging, and special effects for a production.</li><li>
Ability to use applicable tools safely and efficiently in sometimes high stress environments.</li><li>
Must have a basic understanding of various electrical, audio, lighting and various cable terminations, applications, coiling and storage.</li><li>
Ability to communicate clearly and consistently with management, 
supervisors and colleagues both verbally and in writing.</li><li>
Interact with clients and staff in a positive and professional manner to achieve client&rsquo;s goals.</li><li>
Work with event staff when needed to prep and pack gear for concerts and events</li></ul>
Qualifications:
Ideal candidate will possess knowledge of audio, lighting, video, rigging and staging solutions within the event production industry. Ability to work with all aspects of high-end production and staging needs calmly, safely and efficiently, within sometimes high stress conditions to meet deadlines and client/producer/performer needs. Candidate must have a proven track record of successful shows and events in touring concert, corporate and entertainment worlds. While this position is a part of the Tech department with expertise in live staging productions, we also seek general AV and IT tech support within the Hard Rock Cafe meeting rooms and breakout locations. Candidate must also be able to successfully interact with clients on site, and maintain a professional demeanor at all times. Candidate must have a portfolio of previous events, with at least 3 years of professional stagehand experience in touring concerts and corporate AV crews, and have 3 positive references. Proper and safe setup, operation, and teardown of high-end audio, video, lighting, and staging equipment is required, as well as loading and unloading of semi-tractor trailers, bus trailers, box trucks and various other vehicles on site. This is not an entry level position, and those without the required experience will not be considered.</div>

Stage Hand

TTP Inc

NOW HIRING: Seasonal Executive Assistant / Event Coordinator Support Seasonal Opportunity | Administrative &amp; Event Operations Support | Immediate HiringA fast-paced organization is seeking a highly organized and detail-oriented Seasonal Executive Assistant to support administrative operations and event logistics throughout the season. This is an excellent opportunity for someone who enjoys a mix of office administration, data management, and hands-on event coordination.We're looking for a proactive professional who can keep projects organized, manage details efficiently, and help ensure events run smoothly from planning through execution.Position Type: Seasonal / Temporary Schedule: Full-Time, Including Some Event-Related Hours as Needed Start Date: ImmediateWhat You'll Do<ul><li>Provide administrative support to management and event leadership teams</li><li>Perform data entry, record management, and database updates</li><li>Assist with event planning, coordination, and logistics</li><li>Prepare spreadsheets, reports, schedules, and event documents</li><li>Track registrations, vendor information, and event-related details</li><li>Coordinate communication with vendors, staff, and event participants</li><li>Assist with event setup, breakdown, and on-site support as needed</li><li>Manage calendars, appointments, and administrative projects</li><li>Maintain organized files and accurate records</li><li>Support day-to-day office operations and special projects</li></ul>What We're Looking For<ul><li>Previous administrative, executive assistant, office support, or event coordination experience preferred</li><li>Strong data entry and computer skills</li><li>Proficiency with Microsoft Office, Google Workspace, and spreadsheets</li><li>Excellent organizational and time management abilities</li><li>Strong attention to detail and accuracy</li><li>Professional communication and customer service skills</li><li>Ability to multitask and adapt in a fast-paced environment</li><li>Dependable, proactive, and able to work independently</li><li>Willingness to assist with both office and event-related responsibilities</li></ul>Why Apply?<ul><li>Exciting seasonal opportunity supporting special events and operations</li><li>Variety of responsibilities with both office and event experience</li><li>Dynamic and team-oriented work environment</li><li>Opportunity to develop administrative and event management skills</li><li>Work closely with leadership and event professionals</li><li>Immediate interviews and quick start dates</li></ul>Apply today &mdash; we're looking for organized and motivated professionals ready to make an impact during a busy and exciting season.Executive Assistant, Administrative Assistant, Event Coordinator, Event Planning, Event Support, Office Administrator, Administrative Support, Data Entry, Office Assistant, Project Coordination, Event Logistics, Calendar Management, Microsoft Office, Google Workspace, Vendor Coordination, Event Operations, Seasonal Employment, Administrative Professional, Special Events, Immediate HirePay: $25.00 - $29.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Do you currently live within the work area? Where do you currently reside? (Candidate must reside in the work area to be considered for this position)</li><li>Do you consent to text messaging regarding your job application?</li><li>Please provide the best email &amp; phone number we can reach you</li></ul>Location:<ul><li>Aspen, CO 81611 (Preferred)</li></ul>Shift availability:<ul><li>Day Shift (Preferred)</li></ul>Ability to Commute:<ul><li>Aspen, CO 81611 (Preferred)</li></ul>Work Location: In person

Executive Assistant

We are looking for a reliable Event Assistant &amp; Driver to join our team.Responsibilities:<ul><li>Drive a manual transmission vehicle safely and responsibly.</li><li>Pick up and deliver event d&eacute;cor, equipment, and supplies.</li><li>Assist with loading and unloading items.</li><li>Help with event setup and breakdown.</li><li>Arrange d&eacute;cor and furniture according to event plans.</li><li>Assist the team during event preparation and execution.</li><li>Maintain cleanliness and organization of storage areas and vehicles.</li><li>Support general event operations as required.</li></ul>Requirements:<ul><li>Valid QID and driving license.</li><li>Ability to drive a manual transmission vehicle.</li><li>Physically capable of lifting and moving event items.</li><li>Punctual, responsible, and hardworking.</li><li>Willing to work flexible hours, including evenings and all weekends.</li><li>Previous experience in events, logistics, delivery, or similar work is an advantage.</li></ul>Job Types: Full-time, Part-timePay: QAR2,000.00 per monthWork Location: In person

Driver & Event Assistant

Urbandale Community School District

<div>JOB TITLE - Athletics &amp; Activities and Community Education Support Personnel 
IMMEDIATE SUPERVISOR - Director and Assistant Director of Athletics and Activities; Community Education Coordinator 
RECEIVES GUIDANCE FROM - Athletics and Activities Coordinator; Administrative Assistant to Athletics and Activities; Administrative Assistant to Community Education; Building and District Administrators; Performing Arts Center Specialist; Strength and Conditioning Specialist 
PURPOSE OF THE POSITION - Under general supervision, provide support to the Athletics and Activities Department and Community Education department in the execution of events and daily operations. 
Please review the UCSD Actions of Excellence to gain an understanding of the expectations for UCSD employees. 
QUALIFICATIONS - 
(Skills, Knowledge, Abilities, Education, Certification/Licensure, Experience, Equipment) 
Skills, Knowledge, and Abilities<ul><li>
Effective oral and written communication skills.</li><li>
Must be able to interact positively with students, teachers, parents, and other stakeholders.</li><li>
Knowledge of district policies and procedures.</li></ul>
Education<ul><li>
High School Diploma or equivalent required for adult workers.</li><li>
Student workers must be current students at Urbandale Community School District.</li></ul>
Experience<ul><li>
Previous experience helping with the management or support of events or activities preferred.</li></ul>
Equipment<ul><li>
Technology equipment such as computers, cameras, various sports applications, smart phones, tablets, and AV equipment.</li></ul> 
ESSENTIAL DUTIES AND RESPONSIBILITIES -
The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.<div><div> 
Ticket Taker 
Ticket Taker is responsible for welcoming guests, scanning/selling tickets at the gate, and ensuring entry is smooth at all ticketed events. Helps maintain a safe and friendly atmosphere for all spectators.</div><div> 
Scorekeeper 
Scorekeeper is responsible for accurately recording game scores, statistics, and timekeeping (if needed) during events. Essential for maintaining the flow of the game and correct scoring of the event. As well as seamless contact with the officials, coaches, and other personnel.</div><div> 
Statistician 
The statistician is responsible for keeping team and individual statistics but is not the official scorer for the game.</div><div> 
Event/Building Supervisor 
Event/Building Supervisor is responsible for overseeing the overall management, safety, and event operations of the school during the athletics event. This includes supervising event staff, ensuring building security, and serving as primary point person for guests, officials, and emergency personnel.</div><div> 
Event Manager 
Event Manager is responsible for the coordination, execution, and oversight of all logistics related to the events. This includes overseeing setup and tear down of the event, organizing and supervising event staff, ensuring compliance, coordinating with officials and coaches, and creating a welcoming and organized experience for all.</div><div> 
Stat Board 
Stat Board Operator is responsible for operating the digital stat or scoreboard display system during athletic events. This role involves real-time input of game statistics such as individual player points, fouls, and other relevant data, depending on the sport, and ensuring accuracy and consistency throughout the contest.</div><div> 
Crowd Supervision 
Crowd Supervisor is responsible for ensuring a safe, respectful, and positive environment for all spectators at events. This includes monitoring crowd behavior, enforcing school and facility policies, and assisting with basic event operations and emergency protocols as needed.</div><div> 
Public Address Announcer 
Public Address Announcer is responsible for providing clear, professional, and enthusiastic in-game announcements during events. This includes introductions, game action updates, sponsor reads, safety announcements, and post-game information, all while maintaining a positive and sportsmanlike atmosphere.</div><div> 
Play by Play Announcer 
Play-by-Play Announcer provides real-time commentary and game narration for events, typically for live streams or broadcasts. This role enhances the viewing experience for remote audiences by delivering accurate, engaging, and unbiased play-by-play coverage, along with relevant background information on teams, players, and game context.</div><div> 
Scoreboard Operator 
Scoreboard Operator is responsible for managing the electronic scoreboard during events. This includes accurately updating the score, game clock, and other relevant information in real time. The operator works closely with officials and the scorekeeper to ensure game data is displayed clearly and consistently.</div><div> 
Shot/Game Clock Operator 
Shot/Game Clock Operator is responsible for operating both the game clock and shot clock (if applicable) during contests, ensuring that time is managed accurately and in accordance with game rules. This role works closely with officials, the scoreboard operator, and scorekeeper to maintain the integrity of the game.</div><div> 
Chain Crew (Football) 
Chain Crew Member assists with the management of the down and distance markers on the sideline during football games. This role is essential for helping officials accurately measure and display the current down and yardage needed for a first down, contributing to the smooth operation and integrity of the game.</div><div> 
Spotter (Football) 
Spotter works from the press box during football games to assist the Public Address (PA) Announcer and broadcast team by tracking player numbers, identifying plays, and providing real-time information to ensure accurate and engaging announcements. This role requires sharp observation and effective communication to support smooth game operations and enhance the spectator experience.</div><div> 
Music/Video Operator 
Music/Video Operator is responsible for managing the audio-visual elements of events, including playing music, controlling video displays, and operating multimedia equipment to enhance the game-day atmosphere and fan experience.</div><div> 
Technology Operator (GameStrat, HyTek, Finish Lynx, Track Wrestling, etc.) 
Technology Operator is responsible for managing and operating various technical systems during events. This includes handling audio-visual equipment setup, live streaming setups, scoreboard systems, and other technology to ensure smooth event execution and a quality experience for participants and spectators.</div><div> 
Awards Organizer (Track) 
Awards Organizer is responsible for managing all aspects of awards preparation and distribution during track &amp; field meets. This role ensures timely and accurate recognition of athletes&rsquo; achievements, supporting a positive and celebratory event atmosphere.</div><div><div> 
Field Event Judge
 (Track)</div> 
Field Event Judge assists with the officiating and measurement of field events (such as long jump, triple jump, shot put, discus, high jump, pole vault) during track &amp; field meets. This role is essential for ensuring fair competition, accurate measurement, and adherence to event rules.</div><div><div> 
Check In Manager
(Track)</div> 
Check-In Manager oversees the athlete check-in process at track &amp; field meets, ensuring that all participants are properly registered, verified, and informed before competition while working with the PA to get to the check-in table. This role is vital for smooth meet operations and accurate participant tracking.</div><div> 
Clerk of Course (Track) 
Clerk of Course is responsible for organizing and managing athletes prior to their events during a track &amp; field meet. This includes ensuring athletes report on time, are properly staged, and understand event procedures, helping to maintain an efficient and timely meet schedule.</div><div><div> 
Finish Line Assistant
(Track &amp; XC)</div> 
Finish Line Assistant supports the accurate recording and management of athletes finishing races during track and cross country events. This also includes getting the finish line cleared if athletes fall/collapse or are getting in lanes for the next race. This role helps ensure timely and precise finish line operations, contributing to the integrity of race results.</div><div><div> 
Cart Driver
(XC)</div> 
Cart Driver is responsible for operating golf carts or utility vehicles to support the logistics and safety of cross country events. This includes transporting equipment, officials, injured athletes, and staff as needed throughout the course and event grounds. As well as a pace cart during events.</div><div> 
Grounds Crew 
This person is responsible for preparing the event surface for competition. Examples include preparing the baseball or softball field for a game, sweeping the turf field, and maintaining field event spaces.</div><div> 
General Labor 
These are general duties as assigned and on an as-needed basis. Examples include event set up and tear down, moving equipment, organization of facilities, and other general labor needs.</div><div> 
Coaching Support 
A temporary and intermittent coach for high school programs who have a need for additional support due to higher numbers but don&rsquo;t require an additional assistant to be hired. Applicants must have a valid Coaching Authorization or License through the BOEE to qualify.</div><div> 
Weightroom Support 
Supervise and provide guidance to users of the Performance Center to ensure the safety and well-being of all users. Maintain a safe working environment by maintaining and properly storing equipment.</div></div> 
PHYSICAL REQUIREMENTS -<ul><li>
Repetitious bending, lifting, and hand movement.</li><li>
Ability to work while standing, moving and/or walking.</li><li>
Drug, tobacco, and alcohol-free while working.</li><li>
Must be able to see and hear within normal limits with or without corrective lenses or hearing aids.</li><li>
Ability to operate a motor vehicle used to travel between sites.</li><li>
Ability to lift up to 50 pounds occasionally.</li><li>
Work in potential extreme weather conditions such as heat, rain, or snow.</li></ul> 
WORKING CONDITIONS -<ul><li>
Majority of work is performed in a school or event setting.</li><li>
Most work is performed outside of the school day on nights and/or weekend.</li><li>
Potential exposure to body fluids, fumes, noise, hazardous materials and emergency situations.</li></ul> 
TERMS OF EMPLOYMENT -<ul><li>
At-Will Employee.</li><li>
Per Board policies and administrative guidelines.</li></ul></div>

Athletics & Activities and Community Education Support Personnel

R Jack Balthazar

About UsR. Jack Balthazar is a full-service event design+ build firm primarily working in support of independent event producers and agencies. With our skilled in-house carpentry, fabrication and floral teams, R. Jack Balthazar is able to envision, design, produce, and install all matter of inspired decor and execute complete space transformations for 200+ events annually across the US, and internationally.Job Role The ideal candidate will thrive in a fast-paced, team-oriented environment and will balance multiple projects and aggressive deadlines. He / she should have experience in an office setting as well as strong on-site experience, and a passion for the creative process and the drive to learn and work within a team that identifies, creates and produces a spectrum of experiential work. This role requires strong communication skills, attention to detail, and the ability to maintain positive relationship with internal teams, clients, vendors, and venue partners. The Jr. Production Manager will support the execution of projects while ensuring work aligns with company standards and expectations. A general knowledge and interest in event production, design, and operations is required, along with a proactive attitude and willingness to contribute across departments when needed.Responsibilities<ul><li>&middot;Assist in the creation of professional presentation decks and client-facing deliverables</li><li>Support the management of events from initial planning through on-site setup, execution, and breakdown</li><li>Coordinate with clients, venues, vendors, and internal production teams to support successful event execution</li><li>Help oversee and communicate responsibilities with Coordinators and freelance staff as directed</li><li>Track project expenses and assist with budget management, including vendor costs and reconciliations</li><li>Create and maintain production schedules, timelines, work-back plans, travel itineraries, and event documentation</li><li>Maintain a working knowledge of warehouse operations, fabrication processes, and inventory systems</li><li>Collect vendor invoices and assist with post-event budget reconciliation and reporting</li><li>Provide on-site production support and help troubleshoot issues in real time</li><li>Contribute to team initiatives and support other departments as needed</li></ul>Skills<ul><li>Strong verbal and written communication skills</li><li>Excellent presentation skills</li><li>Creative writing skills</li><li>Excellent communication and organizational skills and attention to detail</li><li>Must have creative design ability, flair for color, knowledge of trends and styles</li><li>Candidate thrives in a fast-paced environment</li><li>Can be part of a collaborative team</li><li>Ability to be flexible and adapt to changing situations is critical</li></ul>Qualifications<ul><li>Required: Working knowledge in Google Workspace, Microsoft Office Suite</li><li>Preferred: Adobe Creative Suites, SketchUp, Vectorworks</li><li>3-5 years&rsquo; experience in the special event industry</li><li>Valid CA Drivers License / Real ID / Clean Driver Record</li></ul>Behavioral Qualities<ul><li>&middot;Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times</li><li>Speaking - Talking to others to convey information effectively</li><li>Service Orientation - Actively looking for ways to help people</li><li>Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do</li><li>Coordination - Adjusting actions in relation to others' actions</li><li>Positive, Flexible, Agreeable, Communicative, Respectful and Reliable</li></ul>Pay: $65,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have a valid CA Drivers License?</li></ul>Experience:<ul><li>Events management: 3 years (Required)</li></ul>Work Location: In person

Jr. Design and Production Manager (Events Industry)

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