event specialist

ULTIMATE HUMAN RESOURCES SOLUTIONS LLC

<ul><li>Conceptualize and execute innovative event concepts that align with organizational objectives and brand identity, ensuring a unique and memorable experience.</li><li>Manage event budgets meticulously, negotiating contracts with vendors, and optimizing spending to maximize value and stay within financial constraints.</li><li>Oversee all logistical aspects of events, including venue selection, vendor coordination, and on-site management, ensuring seamless execution from start to finish.</li><li>Develop and maintain detailed event timelines and project plans, proactively identifying potential roadblocks and implementing solutions to keep events on track.</li><li>Coordinate pre-event marketing and promotion strategies, collaborating with marketing teams to create engaging content and maximize event attendance.</li><li>Manage event registration processes, including online platforms, attendee communication, and on-site check-in, ensuring a smooth and efficient experience.</li></ul>

Event Specialist

Dream Games

<div>
 
 We are looking for an Event Specialist who will be responsible for supporting the planning, organization, and execution of both internal and external company events. As an Event Specialist, you will work as a member of the People team, collaborating closely with cross-functional teams to align with event needs.
 
 
 
 
 
 At Dream Games, all team members have a genuine chance to contribute to the final product and have an impact on the company. If you want to be a team member of a fast-growing company, you might be the person we are looking for!
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Designing and managing yearly event calendars with accurate scheduling
 </li>
 <li>
 Supporting the planning and execution of our company events
 </li>
 <li>
 Coordinating business trips and organizing off-site meetings
 </li>
 <li>
 Following up on top-tier events such as global conferences and other high-profile gatherings
 </li>
 <li>
 Preparing event recaps and tracking feedback to enhance future events
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 2+ years of event planning experience, especially in People, Human Resources teams
 </li>
 <li>
 Strong communication, organizational, and problem-solving skills
 </li>
 <li>
 Excellent command of English
 </li>
 <li>
 Passion and interest in games
 </li>
 <li>
 Appreciation and understanding of teamwork
 </li>
 </ul>
</div>

Event Specialist, People

Takeda Pharmaceuticals

<div>By clicking the &ldquo;Apply&rdquo; button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda&rsquo;s Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.<h2 class="jobSectionHeader">
Job Description</h2>
Job Purpose 
Organize domestic and international congresses, Takeda Organized Meetings and Events (TOMEs), and internal events in alignment with Takeda&rsquo;s strategic goals. Ensure timely execution and full compliance with internal and external regulations, while integrating sustainability principles. Manage vendor relations, travel logistics, budget coordination, and cross-functional collaboration to deliver impactful, value-driven events across local, regional, and global platforms.<div> 
Role Core Responsibilities &amp; Accountabilities 
<ul><li>Manage congress and meeting requests from Business Units and Medical departments, ensuring inclusion in the annual sponsorship list and tracking approved ad-hoc requests.</li><li>Coordinate and ensure timely submission of internal approvals (e.g., Gears, Purchase Orders) in line with organizational processes and deadlines.</li><li>Secure all required Ministry of Health (MOH) approvals for congress and meeting participation, sponsorships, and ensure timely event closure in collaboration with the Transparency and Government Event Reporting Specialist.</li><li>Execute TOMEs and scientific meetings, including registration, accommodation, and transportation, in compliance with company timelines and regulatory requirements.</li><li>Maintain robust communication with third-party vendors regarding budgets, services, documentation, and event details.</li><li>Create and manage purchase orders (POs), process advance payment requests, and ensure proper tracking and closure post-event.</li><li>Oversee reconciliation processes, including invoice handling and transfer of value reporting, ensuring timely and accurate documentation.</li><li>Ensure all activities comply with SOPs, AIFD guidelines, and MOH regulations, with proper archiving of supporting documents per company retention policy.</li><li>Deliver internal and external training sessions in collaboration with cross-functional teams to enhance awareness and compliance with congress and meeting processes.</li></ul></div><div> 
Role Mandatory Responsibilities 
<ul><li>Information Security Compliance: Act in full alignment with Takeda&rsquo;s Information Security Policy and Acceptable Use of Technology Policy.</li><li>Quality Ambassador: Promptly communicate product quality issues or concerns to the Quality Team.</li><li>Integrity &amp; Ethical Conduct: Consistently demonstrate integrity and ethical behavior, exemplifying Takeda&rsquo;s core values (Takeda-ism) at all times</li><li>Training &amp; Policy Adherence: Ensure timely completion of all mandatory global trainings and full adherence to Takeda&rsquo;s policies and procedures.</li><li>Lead by example in the accurate and timely use of company systems (e.g., Concur, Dakika, Bloom), fostering process discipline across the team.</li></ul></div> 
Role required Qualifications &amp; Capabilities<div> 
Qualifications 
<ul><li>Education: Vocational school and/or university graduate</li><li>Experience: Minimum 3 years of professional experience</li><li>Language: Intermediate English proficiency; able to follow documentation and communicate when needed.</li><li>Digital &amp; Technology: Proficiency in MS Office applications</li></ul></div><div> 
Capabilities &amp; Skills: 
<ul><li>Strong time management and prioritization skills</li><li>Proactive approach to meeting deadlines with excellent follow-up discipline</li><li>Effective communication skills for engaging internal and external stakeholders</li><li>Team-oriented mindset with a collaborative working style</li><li>Strong organizational and problem-solving abilities</li><li>Ability to manage multiple complex tasks simultaneously</li><li>Sound judgment and strategic decision-making</li><li>Basic financial awareness and cost-consciousness</li><li>Vendor coordination and project execution skills</li><li>Commitment to continuous learning and self-improvement</li></ul></div><h2 class="jobSectionHeader">
Locations</h2>
Istanbul, Turkey<h2 class="jobSectionHeader">
Worker Type</h2>
Employee<h2 class="jobSectionHeader">
Worker Sub-Type</h2>
Regular<h2 class="jobSectionHeader">
Time Type</h2>
Full time</div>

Congress and Event Specialist

Edge

<div>
 
 
 About Edge
 
 
 
 Edge helps medical, dental, and insurance organizations scale faster and operate more efficiently by providing pre-vetted, global talent to handle mission-critical administrative work&mdash;documentation, scheduling, billing, claims, and more. We combine rigorous training with a people-first approach, so our clients can focus on customer experiences while we handle the rest.
 
 
 
 
 
 
 About the Role
 
 
 
 We are seeking an
 
 Event Specialist
 
 to join our global marketing team in
 
 Islamabad, Pakistan
 
 . This is an exciting opportunity for a detail-oriented, creative, and data-driven marketer to help shape the way Edge engages audiences across digital, in-person, and experiential channels.
 
 
 
 
 
 As an Event Specialist, you will work closely with the
 
 Senior Field Marketing Manager
 
 to execute world-class webinars, conferences, and gifting programs that strengthen Edge&rsquo;s brand, generate qualified leads, and deliver measurable business results. You&rsquo;ll combine operational excellence with creative storytelling to craft &ldquo;magical&rdquo; experiences that elevate the Edge brand and drive impact.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Event and Webinar Operations
 
 
 <ul>
 <li>
 Plan and execute webinars, digital experiences, and in-person events from concept to completion&mdash;including logistics, coordination, and post-event analysis.
 </li>
 <li>
 Support Edge&rsquo;s participation in 3rd-party conferences and trade shows, ensuring a strong, unified brand presence and measurable lead generation outcomes.
 </li>
 <li>
 Manage event platforms, registration systems, and vendor relationships for seamless delivery.
 </li>
 <li>
 Collaborate closely with Sales, Product, and Design teams to ensure events align with strategic business goals.
 </li>
 </ul>
 
 
 
 
 
 Measurement and ROI Reporting
 
 
 <ul>
 <li>
 Track and analyze event performance metrics such as registrations, engagement, and marketing-sourced pipeline impact.
 </li>
 <li>
 Maintain dashboards and provide regular reporting that enables data-driven event and budget decisions.
 </li>
 <li>
 Partner with the Senior Field Marketing Manager to optimize performance and maximize event ROI.
 </li>
 </ul>
 
 
 
 
 
 Experiential Marketing and Gifting
 
 
 <ul>
 <li>
 Assist in the planning and execution of branded gifting and swag programs tied to campaigns and events.
 </li>
 <li>
 Manage sourcing, fulfillment, and tracking of gifting initiatives to ensure alignment with brand and audience goals.
 </li>
 <li>
 Evaluate program success through data, feedback, and impact analysis.
 </li>
 </ul>
 
 
 
 
 
 Cross-Functional Collaboration
 
 
 <ul>
 <li>
 Partner with cross-functional stakeholders (Marketing, Sales, and Operations) to ensure alignment and flawless execution.
 </li>
 <li>
 Communicate effectively across time zones and departments, maintaining visibility and accountability for timelines and deliverables.
 </li>
 <li>
 Support documentation and process improvements for event scalability and consistency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 
 3+ years of experience
 
 in marketing, event management, or event operations (B2B or SaaS experience preferred).
 </li>
 <li>
 Demonstrated success executing
 
 webinars, virtual events, and conferences
 
 with measurable business outcomes.
 </li>
 <li>
 Strong proficiency with
 
 event management tools
 
 (e.g., Zoom Events, Cvent, Splash, HubSpot, or similar).
 </li>
 <li>
 Analytical mindset with the ability to interpret event data and provide actionable insights.
 </li>
 <li>
 Exceptional organizational, project management, and communication skills.
 </li>
 <li>
 Experience collaborating across global teams and time zones.
 </li>
 <li>
 Creative and proactive, with strong attention to detail and an eye for quality brand experiences.
 </li>
 </ul>
 
 
 
 
 
 Business Outcomes Supported by this Role
 
 
 <ul>
 <li>
 Enhanced brand awareness and affinity through engaging digital, in-person, and gifting experiences.
 </li>
 <li>
 Increased marketing-sourced leads and event-driven pipeline growth.
 </li>
 <li>
 Data-backed event management and ROI-driven decision-making.
 </li>
 <li>
 Seamless cross-functional collaboration across internal and external stakeholders.
 </li>
 </ul>
 
 
 
 
 
 Why Join Edge
 
 
 <ul>
 <li>
 Opportunity to work in a high-performance, people-driven organization.
 </li>
 <li>
 Competitive compensation with performance-based incentives.
 </li>
 <li>
 A culture that values collaboration, ownership, and impact.
 </li>
 <li>
 Hybrid flexibility (3 Days Return-to-Office) and a modern workspace.
 </li>
 </ul>
</div>

Event Marketing Specialist

Kings Group Ventures

About Us We are a leading media company focused on leadership, technology, and innovation. Our team is made up of creative, passionate professionals driven to create inspiring content, conferences, and experiences. We offer a dynamic and energizing environment that will inspire, challenge, and excite you as you develop your career path.Event Operations &ndash; Role Overview We are looking for a proactive and detail-oriented Events Operations professional to lead and execute the end-to-end operational and logistical aspects of our events. This role is crucial in ensuring seamless event delivery, vendor coordination, budgeting, team collaboration, and high-quality delegate and partner experiences.Roles &amp; Responsibilities<ul><li>Vendor &amp; Venue Management: Build and maintain strong relationships with vendors and venues, ensuring cost-effective sourcing and production capabilities. Handle negotiations, contracts, and site validations to ensure suitability and compliance.</li><li>Event Planning &amp; Execution: Oversee end-to-end event logistics including layouts, seating, F&amp;B, guest flow, and contingency planning. Lead seamless onsite execution&mdash;managing onsite teams, guest arrivals, briefings, and real-time troubleshooting with a polished and professional approach.</li><li>Stakeholder Coordination: Liaise with sponsors and speakers to ensure all onsite deliverables and branding are fulfilled. Coordinate with internal teams for accurate execution of design assets and branding placements.</li><li>Compliance &amp; Administration: Ensure timely application and approval of all event-related permits and licenses. Maintain detailed documentation including contracts, approvals, and budget trackers.</li><li>Cross-Functional Collaboration: Work closely with internal teams&mdash;marketing, design, sponsorships, and production&mdash;to align deliverables, timelines, and expectations. Support tech integrations such as registration systems, speaker schedules, and engagement tools.</li><li>Logistics &amp; Travel Management: Manage all travel and accommodation requirements for internal teams, speakers, and VIPs. Coordinate flight bookings, rooming lists, airport transfers, and related logistics. Liaise with finance teams and vendors to ensure timely processing of payments, invoices, and reimbursements.</li></ul>Key Requirements<ul><li>2&ndash;6 years in events operations (B2B events, conferences, exhibitions preferred)</li><li>Excellent planning, coordination, and time management skills</li><li>Ability to multitask under pressure and meet tight deadlines</li><li>Strong communication and negotiation skills</li><li>Excellent organizational capabilities and a high level of professionalism in onsite coordination</li><li>Passion for creating high-quality attendee experiences</li><li>Willingness to travel for physical events (domestic/international)</li><li>Proficiency in Microsoft Office, Google Suite, and project management tools is preferred</li><li>Adaptability across geographies and markets</li></ul>Job Type: Full-timePay: AED7,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have in events operations, conferences, or exhibitions?</li><li>Have you managed B2B events, conferences, or exhibitions before?</li><li>Have you negotiated contracts with vendors or managed venue logistics for events?</li><li>Are you willing to travel domestically or internationally for events?</li><li>Have you managed event budgets, permits, or approvals?</li></ul>

Event Operations Specialist

Glow Beauty On Demand

Job Title Driver Events Specialist - Turkish Speaker - Transportation and Customer Support - Dubai UAE Job Description Driver Events Specialist - Turkish Speaker - Transportation and Customer Support - Dubai UAE Role Summary We are hiring a Turkish-speaking Driver Events Specialist to join a leading transportation technology company in Dubai. This full-time role focuses on managing driver engagement, training, event execution, and app usage compliance. The ideal candidate will have excellent communication and problem-solving skills, with a strong grasp of operations, mobile apps, and cross-functional coordination. Salary starts from AED 4,000 per month. Job Details Job Location: Dubai, UAE Industry: Transportation/Trucking/Railroad Function: Customer Service Gender: Any Candidate Nationality: Any Candidate Current Location: UAE Job Type: Full-time What You ll Do * Serve as the first point of contact for driver feedback and address concerns proactively * Ensure timely, smooth execution of driver events with over 95% performance benchmark * Deliver app usage training and in-person coaching for drivers using the KOI Chauffeur platform * Collaborate with sourcing and operations teams to schedule and host driver training sessions * Track and report key metrics such as app compliance, training attendance, and event outcomes * Monitor drivers use of the KOI Chauffeur app and escalate any usage issues to the tech team * Prepare newsletters, communication briefs, and training guides to improve driver experience * Coordinate seamlessly across departments to maintain quality, performance, and service standards Ideal Profile * Bachelor s degree (required) * Fluent in Turkish (required), English proficiency also needed * Strong skills in MS Office tools: Word, Excel, PowerPoint * Passion for improving service quality and driver satisfaction * Prior experience in transportation, logistics, or hospitality is a plus * Familiar with mobile app usage, troubleshooting, or training * Able to work flexible hours, including evenings and weekends when needed Why Join Us * Become part of a tech-driven mobility company redefining the luxury chauffeur experience in the region * Opportunity to lead critical driver engagement programs and contribute to operational excellence * Work in a diverse, dynamic, and forward-thinking team with growth opportunities * Competitive salary and performance-driven career path

Driver Events Specialist

Canadian University Dubai

We are seeking a dynamic and experienced Events Specialist to join our Marketing and Communication team. The Events Specialist will lead the planning, coordination, and execution of a wide range of internal and external corporate and academic events. This is a managerial-level role requiring strategic oversight, strong organizational skills, budget management, and the ability to build lasting relationships with partners and vendors.
 Key Responsibilities 
 Corporate &amp; Academic Events Management 
<ul>
 <li>Develop, manage, and execute comprehensive event project plans, including presentations, exhibitions, and sponsorship activations.</li>
 <li>Plan and oversee logistics for corporate and academic events, conferences, and internal functions.</li>
 <li>Secure approvals and manage detailed budgets for all events, including vendor contracts, catering, entertainment, venue logistics, and promotional items.</li>
 <li>Act as the primary liaison for corporate internships, job fairs, and strategic event partnerships.</li>
 <li>Build and maintain strong partnerships with sponsors, external vendors, and institutional collaborators.</li>
</ul>
 Operational Support 
<ul>
 <li>Lead event documentation, including proposals, budgets, timelines, and post-event reporting.</li>
 <li>Coordinate with internal departments and support teams, including the Community &amp; Outreach Department, as needed.</li>
 <li>Manage event spaces, including oversight of bookings for the Red Theatre.</li>
</ul>
 Qualifications &amp; Experience 
<ul>
 <li>Minimum of 5 years' experience in educational marketing or event management, preferably within a private university in the UAE.</li>
 <li>Expertise in CRM systems for marketing and advertising, with proven ability to track ROI and engagement.</li>
 <li>Preference given to candidates with a Canadian educational or professional background.</li>
</ul>
 Skills &amp; Competencies 
 Technical &amp; Soft Skills 
<ul>
 <li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).</li>
 <li>Adobe Creative Suite (Photoshop, InDesign, Acrobat).</li>
 <li>Strong planning, organizing, and multitasking capabilities.</li>
 <li>Excellent English verbal and written communication skills.</li>
 <li>Arabic or French language skills are an asset.</li>
</ul>
 Professional Attributes 
<ul>
 <li>Strategic thinker with strong attention to detail.</li>
 <li>Excellent interpersonal and customer service skills.</li>
 <li>Ability to work under pressure and meet tight deadlines.</li>
 <li>Understanding of higher education operations, both regionally and globally.</li>
 <li>Strong leadership and collaborative team spirit.</li>
</ul>
 Key Competencies 
<ul>
 <li>Time management and prioritization.</li>
 <li>Creativity in event design and branding.</li>
 <li>Record-keeping and administration accuracy.</li>
 <li>Presentation and public speaking skills.</li>
 <li>Familiarity with internet technologies, email marketing, and digital tools.</li>
</ul>

Events Specialist

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