event support specialist

NORTH STAR CONNECT GROUP LTD

Job Title: Event Assistant Company: NORTH STAR CONNECT GROUP LTD Location: Minneapolis, Minnesota, United States Employment Type: Full-Time Salary: $42,800 - $57,000 per annum Job Overview NORTH STAR CONNECT GROUP LTD, a leading provider of innovative telecommunications solutions, is seeking a highly organised and enthusiastic Event Assistant to join our dynamic team. This is an excellent opportunity for a proactive individual to support the planning and execution of a wide range of corporate events, from industry trade shows and product launches to client-facing seminars and internal team-building activities. The ideal candidate will be a meticulous planner with outstanding communication skills and a passion for creating memorable experiences that align with our company's strategic goals. Responsibilities * Assist the event management team in all stages of the event lifecycle, from initial conception and planning through to on-site execution and post-event analysis. * Coordinate event logistics, including venue sourcing, catering, audio-visual equipment, and travel arrangements. * Manage guest lists, send invitations, and track RSVPs to ensure accurate attendee records. * Prepare and organise event materials, such as marketing collateral, presentations, name badges, and delegate packs. * Liaise professionally with vendors, suppliers, and partners to ensure all services are delivered on time and within budget. * Provide essential on-site support during events, assisting with registration, guest enquiries, and ensuring the smooth running of the schedule. * Assist with tracking event budgets, processing invoices, and maintaining accurate financial records. * Collaborate with the marketing and sales teams to help promote events and maximise their impact. Qualifications * Proven experience in a similar role, such as event coordination, administration, or project support. * Exceptional organisational and time-management skills, with the ability to manage multiple priorities simultaneously. * Impeccable attention to detail and a commitment to delivering high-quality work. * Excellent written and verbal communication skills, with a professional and personable demeanour. * Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * A proactive, problem-solving mindset and the ability to work well under pressure. * A positive attitude and the ability to work effectively both independently and as part of a collaborative team. * A degree in Marketing, Hospitality, Communications, or a related discipline is desirable but not essential. Benefits * A competitive salary and a comprehensive benefits package. * Opportunities for professional growth and career development within a forward-thinking company. * A supportive and collaborative work environment where your contributions are valued.

Event assistant

Marriott International

<div>Additional InformationOn Call Position, no set hours. 
Job Number26044634 
Job CategoryFood and Beverage &amp; Culinary 
LocationNew Orleans Marriott, 555 Canal St, New Orleans, Louisiana, United States, 70130 
SchedulePart Time 
Located Remotely?N 
Position Type Non-Management 
Pay Range: $4.90-$4.90 per hour 
Tip Eligible: Y
<div><div>POSITION SUMMARY 
Our jobs aren&rsquo;t just about serving guests during a banquet or event. Instead, we want to build an experience that is memorable and unique. Our Guest Event Experts are skilled in a wide range of event functions with responsibility for making sure the event is well-executed from start to finish. Whether setting up or breaking down the materials, transporting supplies, taking orders, interacting with guests, or anything in between, the Guest Event Expert makes transactions feel like part of the experience. 
No matter what position you are in, there are a few things that are critical to success &ndash; creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Guest Service Experts will be on their feet and moving around (stand, sit, or walk for an extended time) and taking a hands-on approach to work (move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance). Doing all these things well (and other reasonable job duties as requested) is critical for Guest Event Experts &ndash; to get it right for our guests and our business each and every time. 
PREFERRED QUALIFICATIONS
Education: High school diploma or G.E.D. equivalent.
Related Work Experience: Less than 1-year related work experience.
Supervisory Experience: No supervisory experience.
License or Certification: None 
</div><div></div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of &ldquo;Wonderful Hospitality. Always.&rdquo; by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that&rsquo;s synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you. 
<div>
</div><div>JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you&rsquo;re happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand&rsquo;s namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you&rsquo;ll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That&rsquo;s The JW Treatment&trade;. In joining JW Marriott, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div></div>

Banquet Server

Naseej

<div><h5 class="jobSectionHeader">Company Description:</h5>
Naseej is a leading technology company committed to harnessing the power of digital transformation in learning &amp; knowledge management by enabling our customers to provide rich experiences for their users and adapt to a dynamic technology landscape while reducing their technical burden enabling them to focus on achieving their strategic objectives. And for almost 36 years, Naseej with its branches all over the MENA region had made many contributions to be one of the market leaders in the fields of E-Learning, Edu-Tech &amp; Digital transformation. Naseej website: https://www.naseej.com/<h5 class="jobSectionHeader">
Job Summary:</h5>
The Events &amp; Marketing Specialist is responsible for planning, coordinating, and executing Naseej&rsquo;s participation in industry-related events, exhibitions, and marketing initiatives. The role ensures effective brand representation, stakeholder alignment, vendor management, and timely execution of both online and offline event activities.<h5 class="jobSectionHeader">
Key Responsibilities:</h5><ul><li>
Research and evaluate industry and technology events to represent Naseej effectively.</li><li>
Align with internal stakeholders on event objectives, requirements, and execution plans.</li><li>
Negotiate with event organizers on participation levels, sponsorship packages, branding opportunities, and exhibition spaces.</li><li>
Plan and coordinate event execution across online and offline channels.</li><li>
Manage event logistics including printing materials, production, hospitality, booths, and marketing collateral.</li><li>
Source, evaluate, and maintain relationships with vendors, suppliers, printing houses, and hotels.</li><li>
Coordinate with the finance department to process and follow up on marketing-related invoices within SLA.</li><li>
Capture, track, and upload event leads into the CRM system within SLA.</li><li>
Build and manage relationships with governmental entities for marketing initiatives (e.g., incentive programs such as Saudi Export).</li></ul>
Requirements:<ul><li>
Bachelor&rsquo;s degree in Marketing, Advertising, Media, or a related field.</li><li>
2&ndash;5 years of experience in event management (preferably within the IT sector).</li><li>
Previous experience in marketing agencies is a plus.</li><li>
Formal training or certification in Event Management is preferred.</li><li>
Fluent in English (reading and writing).</li><li>
Native Arabic speaker.</li><li>
Proficient in Microsoft Office (PowerPoint, Excel).</li><li>
Strong communication, negotiation, and organizational skills.</li><li>
Ability to manage multiple events and deadlines efficiently.</li></ul></div>

Event Specialist

GRAPPLE TECHNOLOGIES

Job SummaryWe are seeking a highly skilled and motivated Audio Visual (AV) Specialist to join our team. The AV Specialist is responsible for ensuring high-quality audio and visual experiences during meetings, events, and conferences. The ideal candidate will have hands-on experience setting up, operating, and troubleshooting complex AV systems, including video conferencing (Teams/Zoom), sound systems, display technologies, and control systemsKey Responsibilities<ul><li>System Setup &amp; Operation: Set up, configure, test, and operate audio-visual equipment&mdash;including projectors, displays, microphones, soundboards, lighting, and video switching equipment&mdash;for corporate events, town halls, and daily meetings.</li><li>Event Support: Provide on-site, real-time technical support during live events and high-profile video conferences to ensure flawless execution.</li><li>Troubleshooting: Diagnose and resolve technical faults related to AV, CATV, and IPTV systems in real-time, minimizing downtime.</li><li>Video Conferencing: Manage virtual and hybrid meeting technology, specifically Zoom Rooms, Microsoft Teams, and Webex systems.</li><li>Maintenance &amp; Inventory: Perform routine preventive maintenance, calibration, and cleaning of AV hardware. Maintain accurate inventory logs of AV equipment.</li><li>User Training: Provide training and documentation to staff and clients on the proper operation of conference room technology.</li><li>Collaboration: Coordinate with IT, facilities, and external vendors to integrate AV systems with existing network infrastructure.</li></ul>Required Qualifications &amp; Skills<ul><li>Experience: Minimum 1&ndash;2 years of hands-on experience in AV technical support, event production, or similar roles.</li><li>Technical Expertise: Strong understanding of signal flow (audio/video), video switching, and control systems (e.g., Crestron, Extron, QSC).</li><li>Education: Bachelor&rsquo;s degree or Diploma in Audio Visual Technology, Media Technology, or a related field.</li><li>Certifications: [Optional but Preferred] Certified Technology Specialist (CTS).</li><li>Troubleshooting: Proven ability to troubleshoot and resolve issues quickly under pressure.</li><li>Physical Ability: Ability to lift heavy equipment (up to 50 lbs), climb ladders, and work in confined spaces.</li><li>Flexibility: Ability to work flexible hours, including early mornings, evenings, or weekends, as required by event schedules.</li></ul>Preferred Skills<ul><li>Familiarity with AV over IP technologies (Dante, NVX).</li><li>Experience with lighting control systems and basic lighting operation.</li></ul>Send CV to careers@grappletechnologies.comPay: From QAR4,000.00 per monthWork Location: In person

AV Specialist (Presales & Projects)

Greenleaf Hospitality Group

<div>Job Description<h1 class="jobSectionHeader">
Overview</h1>
We are seeking a highly capable and service-driven AV Technical Specialist to join our Event Technology team. This role is designed for a well-rounded AV professional with a strong emphasis on audio and a concierge-level approach to guest experience. While Kalamazoo Country Club (KCC) will serve as the primary anchor location, this position is structured to support all GHG properties based on event demand, seasonality, and operational needs.
The AV Technical Specialist will serve as both a technical expert and a polished, guest-facing representative across multiple venues. This role requires flexibility and adaptability, with the understanding that weekly schedules may shift&mdash;for example, spending increased time at properties such as Radisson Plaza Hotel during slower periods at KCC.
The ideal candidate brings strong technical fundamentals, excellent communication skills, and the ability to deliver a seamless, high-touch experience in a hospitality-driven environment.<h1 class="jobSectionHeader"> 
</h1><h1 class="jobSectionHeader">
What You&rsquo;ll Be Doing</h1>
May include, but not limited to:
Guest Experience &amp; Event Support:<ul><li>
Provide high-touch, guest-facing AV support with a hospitality-first mindset.</li><li>
Maintain a polished and professional presence when interacting with members, clients, and event staff.</li><li>
Anticipate client needs and proactively resolve issues before they impact the event experience.</li><li>
Serve as a trusted AV partner to venue staff and event stakeholders.</li></ul>
Audio Responsibilities:<ul><li>
Set up, operate, and troubleshoot professional audio systems including microphones, DSP, mixers, and playback systems.</li><li>
Ensure clear, consistent audio quality across meetings, social events, and live entertainment.</li><li>
Support RF coordination and troubleshoot wireless microphone systems.</li><li>
Assist with integrated AV systems, including video and control platforms as needed.</li></ul>
Event Coordination &amp; Planning:<ul><li>
Attend weekly BEO meetings at Kalamazoo Country Club to align on upcoming events and technical requirements.</li><li>
Translate event needs into clear and executable AV plans.</li><li>
Collaborate with operations and event teams to ensure readiness and seamless execution.</li></ul>
Cross-Venue Support:<ul><li>
Provide AV support across all GHG properties, adjusting weekly schedule based on event volume and business needs.</li><li>
Maintain readiness to shift between venues (e.g., KCC, RPH, and others) to ensure optimal coverage.</li><li>
Collaborate with technicians across properties to maintain consistent service standards.</li></ul>
General Responsibilities:<ul><li>
Maintain clean, organized, and visually polished AV setups appropriate for hospitality environments.</li><li>
Assist with installation, teardown, and troubleshooting of AV equipment including audio, video, lighting, and networked systems.</li><li>
Support guest-provided equipment integration including laptops, presentation devices, and connectivity needs.</li><li>
Participate in equipment maintenance, documentation, and system improvements.</li><li>
Mentor junior staff in technical fundamentals, professionalism, and client interaction.</li><li>
Learn and maintain working knowledge of Banquet Event Orders (BEOs).</li><li>
Perform other duties assigned by leadership as needed.</li></ul><h1 class="jobSectionHeader"> 
What You Need for this Position</h1><ul><li>
2&ndash;5 years of experience in live event production or AV support preferred.</li><li>
Strong working knowledge of professional audio systems and signal flow.</li><li>
Familiarity with DSP systems, RF microphone systems, and integrated AV control platforms (e.g., QSC, Crestron) is a plus.</li><li>
Excellent communication and customer service skills in a hospitality environment.</li><li>
Ability to remain calm, solutions-oriented, and professional under pressure.</li><li>
Strong attention to detail and organizational skills.</li><li>
Flexibility to work evenings, weekends, and holidays as required.</li><li>
Ability to adapt to changing schedules and work across multiple venues week-to-week.</li><li>
Professional presentation and demeanor.</li><li>
Able to stand and sit for extended periods.</li><li>
Able to stoop, bend, and lift up to 25 pounds as needed.</li><li>
Able to perform repetitive motion tasks when required.</li><li>
Must be a self-starter with the ability to anticipate guest and event needs.</li></ul><h1 class="jobSectionHeader">
What&rsquo;s in it for You</h1><ul><li>
Medical/Dental/Vision (Full-Time option)</li><li>
401K with 100% match up to 3% (Full-Time option)</li><li>
Parental Leave Program (Full-Time Option)</li><li>
Robust Employee Assistance Program providing a wide range of services including up to 7 free counseling sessions per year</li><li>
Health and Wellness reimbursement up to $600 annually for items like massages, gym memberships, running shoes etc.</li><li>
Shift meal provided per day</li><li>
10% Discount on GHG outlets</li><li>
Discounted hotel rates at Choice Hotels Worldwide</li></ul><h1 class="jobSectionHeader">
Top Reasons to Work With GHG</h1><ul><li>
We are one of the Nation's 101 Best and Brightest Companies to work for</li><li>
You&rsquo;ll have the opportunity to work with a team that is fun, high-energy, and passionate about the success of the hotel</li><li>
You will grow your skills and experience with a reputable hospitality company</li></ul></div>

AV Technical Specialist | Full Time

Gulf Downstream Association (GDA)

<div>
 
 
 Association Description
 
 
 
 The Gulf Downstream Association (GDA) was established by its Founding Companies from Saudi Aramco, Kuwait Petroleum International (KPI),
 
 BAPCO Refining
 
 , Kuwait National Petroleum Company (KNPC), Abu Dhabi National Oil Company (ADNOC) and OQ. GDA is a non-profit organization that aims to bring leading Downstream players together to further develop the industry and draw mutual benefits from sharing knowledge and best practices
 
 
 
 
 
 
 Job Summary
 
 
 
 The Events Specialist handles the planning, coordination, and execution of the association&rsquo;s events, including networking activities, workshops, and large-scale conferences such as the International Downstream Conference and Exhibition (IDCE) in coordination with appointed external event organizers. The role ensures high-quality and professional event delivery aligned with the association&rsquo;s standards and stakeholder expectations.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Prepare detailed event plans, timelines, and operational requirements aligned with approved objectives.
 </li>
 <li>
 Coordinate with external event organizers for large-scale events, including supporting bid evaluation and selection processes.
 </li>
 <li>
 Act as the operational liaison between the Secretariat and appointed event organizers.
 </li>
 <li>
 Coordinate with internal departments to ensure timely processing of procurement and documentation.
 </li>
 <li>
 Liaise with speakers, sponsors, vendors, and participants to support smooth event execution.
 </li>
 <li>
 Coordinate event registration processes with relevant stakeholders.
 </li>
 <li>
 Monitor event progress and address operational issues during planning and execution phases.
 </li>
 <li>
 Prepare post-event reports, including attendance data, evaluations, and recommendations.
 </li>
 <li>
 Align event timelines with marketing and program requirements in coordination with relevant teams.
 </li>
 <li>
 Maintain event documentation and records in a centralized system (e.g., SharePoint).
 </li>
 </ul>
 
 
 
 
 
 Required Skills and Experience
 
 
 <ul>
 <li>
 Minimum 5 years of experience in event coordination, preferably within the energy, oil &amp; gas, or association sectors.
 </li>
 <li>
 Strong organizational and coordination skills with high attention to detail.
 </li>
 <li>
 Excellent communication and stakeholder engagement abilities.
 </li>
 <li>
 Proficiency in MS Office and event management tools.
 </li>
 <li>
 Experience in handling event budgets and logistics.
 </li>
 </ul>
</div>

Events Specialist

Job Summary:The Events Specialist handles the planning, coordination, and execution of the association&rsquo;s events, including networking activities, workshops, and large-scale conferences such as the International Downstream Conference and Exhibition (IDCE) in coordination with appointed external event organizers. The role ensures high-quality and professional event delivery aligned with the association&rsquo;s standards and stakeholder expectations.Key Responsibilities:<ul><li>Prepare detailed event plans, timelines, and operational requirements aligned with approved objectives.</li><li>Coordinate with external event organizers for large-scale events, including supporting bid evaluation and selection processes.</li><li>Act as the operational liaison between the Secretariat and appointed event organizers.</li><li>Coordinate with internal departments to ensure timely processing of procurement and documentation.</li><li>Liaise with speakers, sponsors, vendors, and participants to support smooth event execution.</li><li>Coordinate event registration processes with relevant stakeholders.</li><li>Monitor event progress and address operational issues during planning and execution phases.</li><li>Prepare post-event reports, including attendance data, evaluations, and recommendations.</li><li>Align event timelines with marketing and program requirements in coordination with relevant teams.</li><li>Maintain event documentation and records in a centralized system (e.g., SharePoint).</li></ul>Required Skills and Experience:<ul><li>Minimum 5 years of experience in event coordination, preferably within the energy, oil &amp; gas, or association sectors.</li><li>Strong organizational and coordination skills with high attention to detail.</li><li>Excellent communication and stakeholder engagement abilities.</li><li>Proficiency in MS Office and event management tools.</li><li>Experience in handling event budgets and logistics.</li></ul>Additional Information:<ul><li>Experience working with external event organizers is highly desirable.</li><li>Priority consideration will be given to GCC nationals.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have at least 5 years of experience coordinating and executing events and conferences?</li><li>Have you worked with external event organizers or vendors for large-scale events?</li><li>Have you ever coordinated conferences in the energy, oil &amp; gas, or association sectors?</li><li>Are you familiar with preparing operational event plans, timelines, and budgets?</li><li>How many years have you stayed on average at each of your previous employers?</li><li>Do you have experience preparing post-event reports and operational evaluations?</li><li>Could you share your salary expectation for this position?</li></ul>Work Location: In person

Events Specialist (GCC Nationals Preferred)

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