events coordinator

BusPlanner

<div><p>BusPlanner is hiring an Events Coordinator to support our Events team with the logistics, planning, and marketing behind our presence at conferences, trade shows, webinars, and user events across North America. This is a fully remote role based in Pakistan, ideal for someone who is exceptionally organized, an excellent communicator, and energized by keeping many moving parts on track at once.</p><p>
You'll work closely with our Events Team Lead as the operational backbone of our event calendar, owning timelines, coordinating vendors and registrations, and helping promote each event before, during, and after it happens. When our events run flawlessly, it's because someone like you made sure every detail was handled.</p><p>
This role is based in Pakistan but works Eastern Time (EST) business hours to stay closely aligned with our North American Events team. You should be comfortable working a North American schedule, which falls during the evening and overnight in Pakistan. No travel is required; this is a behind-the-scenes role that keeps our events running from anywhere.</p><p></p><p><b>
Why BusPlanner?</b></p><p>
BusPlanner is a leading North American tech company that provides all-in-one transportation management software to K-12 school districts. Across our customer base, we enable hundreds of transportation directors to save thousands of dollars every year by running all facets of their operations through our intuitive, easy-to-use platform.</p><p>
BusPlanner's product suite is trusted by school districts across North America and is rapidly expanding in the US market, having won contracts with some of the largest school districts in the country including Miami-Dade (Florida), Gwinnett County (Georgia), and Guilford (North Carolina), among many others. BusPlanner has a long history of serving the education market and is well positioned to further penetrate the US market in the coming years.</p><p>
BusPlanner's leadership team consists of seasoned entrepreneurs with significant experience building and growing successful software businesses, including (i) FieldEdge, a leading provider of software for the field services market, which the team grew more than 5x and sold to a mega-cap private equity fund, and (ii) AutoLeap, a leader in the auto repair software market that has raised more than $50 million from some of the most reputable VC firms in Silicon Valley.</p><p></p><p><b>
As a successful Events Coordinator, you will:</b></p><ul><li>
Coordinate the logistics for conferences, trade shows, VIP dinners, webinars, and user events, including venues, hotels, catering, travel, shipping, and on-site materials.</li><li>
Own the event calendar and project timelines, building run-of-show schedules, task lists, and deadlines, and keeping every workstream on track.</li><li>
Manage attendee workflows, including invitations, registrations, RSVPs, and guest lists, keeping all data clean and current.</li><li>
Liaise with vendors, venues, and partners across time zones, gathering quotes, tracking deliverables, and confirming details.</li><li>
Coordinate booth materials, signage, giveaways, and shipping so nothing is missing on event day.</li><li>
Support event marketing by drafting and scheduling email invitations, helping build registration and landing pages, promoting on social channels, and managing post-event follow-up.</li><li>
Track budgets, process invoices, and reconcile event expenses.</li><li>
Capture and report event metrics such as attendance and leads, and ensure leads flow into our CRM.</li><li>
Provide responsive remote support before and during live events, anticipating needs before they become problems.</li></ul><p></p><p><b>
You Should Apply If:</b></p><ul><li><b>
You are exceptionally organized: </b>you keep many events, deadlines, and details on track at once without ever dropping a ball. This is the single most important quality we are hiring for.</li><li><b>
You are a strong communicator: </b>your written and verbal English is clear, professional, and proactive.</li><li><b>
You move with urgency: </b>you prioritize quickly and keep work progressing under deadline pressure.</li><li><b>
You take ownership: </b>you follow up proactively and close loops without being chased.</li><li><b>
You are tech-savvy: </b>you are confident in Microsoft Office (especially PowerPoint, Excel, and Word) and comfortable using AI tools like Claude to work faster and produce better results.</li></ul><p></p><p><b>
You Should Not Apply If:</b></p><ul><li>
You prefer a slow pace or rigid, step-by-step processes with little variety from day to day.</li><li>
You are uncomfortable juggling multiple events and competing deadlines at the same time.</li><li>
You struggle to communicate clearly in writing with colleagues across time zones.</li><li>
You are not comfortable taking ownership, following up proactively, or working with some ambiguity.</li><li>
You are not interested in learning about a new industry like K-12 student transportation.</li><li>
You are unable to work Eastern Time (EST) hours from Pakistan, which means an evening and overnight schedule.</li></ul><p></p><b><br>
Requirements</b><br>
<ul><li>
2+ years in events coordination, marketing coordination, project coordination, or a comparable role.</li><li>
A high degree of organization and meticulous attention to detail, with a proven ability to manage multiple events and deadlines simultaneously.</li><li>
Excellent written and verbal English communication skills.</li><li>
Strong proficiency with Microsoft Office, especially PowerPoint, Excel, and Word.</li><li>
Familiarity with AI tools like Claude, and the initiative to use them in day-to-day work.</li><li>
Ability to work Eastern Time (EST) business hours while based in Pakistan, staying aligned with a North American team.</li><li>
Experience supporting trade shows, conferences, or large-scale events is a plus.</li><li>
Familiarity with CRM and marketing tools such as Outreach and webinar platforms is a plus.</li></ul></div>

Events Coordinator

Woodside Hotel Group

<p></p><div><p>The Monterey Plaza Hotel &amp; Spa is a luxury property. This 280 room property has four penthouse suites, over 22,000 square feet of meeting space, expansive exterior space known as the Plaza, the Promenade and the Terrace, and an award-winning food and beverage program. Banquets, Schooners, Coastal Kitchen, Lobby Lounge, Tidal Coffee, and Room Service provide guests, groups, and local visitors numerous dining options. Vista Blue Spa offers a wide array of services in an outstanding location on the penthouse suite level and hosts the Fitness Center in addition to retail and sundries. The Monterey Plaza is the only property consistently ranked No. 1 for both business and leisure by Trip Advisor in Monterey.</p><p>
We are seeking a Meeting &amp; Events Coordinator to join our outstanding team.</p><p>
The Meetings &amp; Events Coordinator is responsible to provide administrative support to the Meetings &amp; Events department in the execution of their business plan and assist with supporting the sales and marketing efforts of the property. Thusly, they conduct correspondence; proof written materials; take and deliver detailed messages; prepare and distribute banquet event orders; and execute all assigned work with a high degree of attention to detail, and provide crucial administrative support to the sales and service effort as business demands.</p><p>
The Meeting and Events Coordinator represents the department in a manner that enhances the reputation of the hotel at the property level, within the client-base, the local community and industry.</p><p>
ESSENTIAL FUNCTIONS</p><ul><li>
Completes critical administrative responsibilities. Types, proofs, corrects and amends banquet event orders (BEOs) and general correspondence such as letters, memorandums, reports, meeting minutes, Schooners pre-menus, banquet, and executive wedding menus. Creates and maintains client files; prepares group and local social file folders. Manages, updates, and amends BEOs. Records revisions and additions to schedule and other changes. Communicates changes via a Daily Change Log Report. Prepares and sends guest satisfaction surveys to groups and local social clients.</li><li>
Completes all reports in a timely and conscientious manner as required or upon request. Maintains accurate and thorough records. For example, maintains daily Guarantee Sheets, a weekly Event Log, and detailed Function Sheets. Creates and distributes the Daily and a 10-Day Events Report. Updates the hotel&rsquo;s electronic reader boards daily.</li><li>
Ensures accurate and timely communication to the Meetings &amp; Events and operation teams. For example, responsible for the distribution of changes made to group Resumes, Function Sheets and BEOs using the appropriate format. Types and distributes group Resumes to the appropriate hotel departments. Sends a weekly email to the managers reminding them of upcoming BEOs, Traffic Reports, and Resumes and their location on the share drive. Communicates, monitors and complies with due dates for distribution.</li><li>
Provides telephone coverage and support according to hotel standards. Follows the steps of guest service while making and receiving calls; takes and provides detailed messages. Assists clients as needed or directed in person, by email and telephone.</li><li>
Completes billing documents and distributes as directed or required. For example, creates cost recap reports for in-house meeting, menu tastings, and promotional events and distributes to the Executive Chef and Controller; recaps over $250 are also sent to the Managing Director. Assists the management team with finalizing banquet checks and other documents for Accounts Receivable and as requested.</li><li>
Assists the team in preparing for meetings by collecting and packaging materials for their use.</li><li>
Maintains PAR&rsquo;s with respect to hotel collateral and department office supplies.</li><li>
Assembles wedding and sales kits and gift amenities.</li><li>
Creates and distributes handwritten note cards for amenities. Interacts with local vendors and suppliers as required or requested.</li><li>
Assists the Director with various marketing tasks, reports and projects. For example, sends, receives, and researches group history reports.</li><li>
Processes and distributes credit applications and rooming lists.</li><li>
Conducts other correspondence at the direction of the department Director.</li><li>
Works cooperatively with the sales team providing administrative support as business demands. Provides telephone coverage as requested; taking and relaying messages. Similarly assists on administrative tasks that supports the Group Rooms Coordinator as directed by management during periods of peak demand.</li><li>
Works cooperatively and in coordination with all other hotel departments and third-parties to deliver exceptional guest service to a Four Star standard.</li><li>
Observes all safety protocols and holds others accountable to hotel and departmental safety standards and procedures.</li><li>
Completes other duties and special projects as assigned.</li></ul><p></p><p><br>
Due to the nature of the hospitality industry, they will be required to work a flexible schedule that meets business demands. While the schedule will primarily be Monday through Friday, the schedule may also sometimes include weekend or holiday shifts. Overtime is not permitted without prior approval of the department director.</p><p>
This job description has not been designed to cover or contain a comprehensive listing of all of the activities, duties or responsibilities that are required of an associate for this job. Further, duties, responsibilities and activities may change at any time with, or without, notice.</p><p>
Regular attendance in conformance with the standards, which may be established by the Hotel from time to time, is essential to the successful performance of this position. Associates with irregular attendance will be subject to disciplinary action up to and including termination.</p><p>
Due to the cyclical nature of the hospitality industry, associates may be required to work varying schedules to reflect the business needs of the Hotel.</p><p>
Upon employment, all associates are required to fully comply with the Hotel rules and regulations for the safe and efficient operation of the Hotel facilities.</p><p><b>
QUALIFICATIONS</b></p><p>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
</p><ul><li>A team player and solution oriented</li><li>
Able to work in a busy and demanding environment</li><li>
Must have a flexible work schedule, including ability to work on evenings and weekends, based on business levels</li><li>
Excellent time management skills, the ability to build rapport with others, and communicate according to Forbes 4-Star and hotel brand standards verbally and in written form.</li><li>
Ability to type 50 wpm, proofreading skills, strong working knowledge of MS Office programs, such as Excel, Word, and Outlook is necessary, proofreading skills.</li><li>
Familiarity with Adobe products or similar programs.</li><li>
Experience with project management and scheduling preferred.</li><li>
Reads writes and speaks English fluently</li><li>
Ability to manage multiple projects to deadline is important</li><li>
Ability to multi-task, prioritize and manage time well so as to productively and efficiently accomplish work tasks</li><li>
Operate with the highest ethical standards and able to maintain confidentiality of work</li><li>
Excellent communication skills, both written and verbal and strong organizational skills</li><li>
Meets legal age requirements for the position</li></ul><p><b>
EDUCATION and/or EXPERIENCE</b><b>
</b></p><p>Two years prior administrative assistant experience is required. High School diploma or GED needed. Two years or more of college is preferred or the equivalent in work experience. Experience in hotel operations or previous sales or catering assistant experience preferred.</p><p><b>
PHYSICAL DEMANDS</b></p><p>
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p>
While performing the duties of this job, the associate is regularly required to sit, stand, walk, and talk or hear. The associate frequently is required to use hands to finger, handle, or feel; reach with hands and arms. The associate may frequently lift and/or move up to 10 pounds.</p><h1 class="jobSectionHeader"><b>
WORK ENVIRONMENT</b></h1><p>
The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p>
This position operates in an office environment that may be noisy and routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Occasional hotel meeting rooms and site tours. The position requires prolonged sitting in an office. The associate may be exposed to outdoor temperatures and weather conditions.</p><p><b>
GROOMING</b><b>
</b></p><p>All associates must maintain a neat, clean and well-groomed appearance (specific standards available.)</p><p><b>
PAY SCALE</b></p><p>
The pay rate for this position is $25.40 per hour. This is the pay rate for this position that the Hotel reasonably expects to pay.</p><p></p><p><br>
Monterey Plaza Hotel &amp; Spa is an equal employment opportunity employer. Company policy prohibits unlawful discrimination based on race, color, national origin, ancestry, ethnicity, religion (including religious dress and grooming), sex, gender, sexual orientation, gender identity (including gender-related appearance and behavior), partnership status, pregnancy (childbirth, breastfeeding, or related medical condition), age, physical or mental disability, medical condition, military or veteran status, status as a victim of domestic violence, sexual assault, or stalking, genetic information, marital status, ethnicity, alienage, citizenship status or any other protected classification, in accordance with applicable federal, state, and local laws. Consistent with the American&rsquo;s With Disabilities Act, applicants may request accommodation needed to complete the application process. Please contact the People and Culture Department if you have any questions regarding this policy.</p></div><p></p>

Meeting & Events Coordinator, Monterey Plaza Hotel & Spa

Cochrane Supply & Engineering

<div>
 <p>
  About the Job:
 </p>
 <p>
  A tech company in the Building Automation/Controls industry is seeking a full-time, Event Coordinator in our corporate office in Madison Heights, MI. The Event Coordinator is responsible for planning, coordinating, and executing national and multi-location events that support Cochrane Supply&rsquo;s strategic growth objectives. This role ensures a consistent brand experience, messaging, and execution across all regions, while managing events ranging from regional activations to large-scale national industry events.
 </p>
 <p>
  The Event Coordinator works cross-functionally with marketing, sales, and product teams to align event strategy with company initiatives. This position requires strong organizational, communication, and strategic planning skills to ensure all events are executed efficiently, within budget, and with measurable business impact.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Core duties and responsibilities include:
 </p>
 <p>
  (other duties may be assigned as necessary)
 </p>
 <ul>
  <li>
   National vent strategy and planning
  </li>
  <li>
   Standardization and brand consistency.
  </li>
  <li>
   Budget management and reporting.
  </li>
  <li>
   Event logistics and execution.
  </li>
  <li>
   Vendor and sponsorship management.
  </li>
  <li>
   Marketing and promotional coordination.
  </li>
  <li>
   Travel and resource coordination.
  </li>
  <li>
   Customer experience and engagement.
  </li>
  <li>
   Post-event analysis and continued improvement.
  </li>
  <li>
   Cross functional collaboration.
  </li>
  <li>
   Executive administrative support.
  </li>
  <li>
   Other duties as assigned.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Necessary Experience &amp; Qualifications:
 </p>
 <ul>
  <li>
   1 &ndash; 3 Years&rsquo; Minimum experience in event coordination
  </li>
  <li>
   Bachelor&rsquo;s Degree in Marketing, Hospitality, Public Relations or related field.
  </li>
  <li>
   Must be comfortable traveling, with prior advance notice.
  </li>
  <li>
   Proficient in Office 365 products including Outlook, Word, Excel, Publisher, SharePoint and PowerBI.
  </li>
  <li>
   Candidates must be professional, have a positive attitude with outstanding verbal and written communication skills
  </li>
  <li>
   Position requires great attention to detail, strong organization and time management skills.
  </li>
  <li>
   Self-motivated.
  </li>
  <li>
   Highly organized and capable of managing multiple priorities.
  </li>
  <li>
   Strong problem-solving skills and decision-making abilities.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Hours, Salary, &amp; Location:
 </p>
 <p>
  Full time position, 40 hours a week, Monday &ndash; Friday at the Cochrane corporate HQ located in Madison Heights, MI. Salary negotiable based on experience.
 </p>
 <p>
  Benefits: Full benefits package including health (BCBSM, BCN), dental (Aetna), vision (VSP), short- &amp; long-term disability, life insurance, 401k matching, profit gainsharing, paid holidays, PTO, etc.
 </p>
 <p>
  About the Company &amp; Work Environment: Cochrane Supply is a 2nd generation family-owned business based out of Madison Heights, MI. Cochrane believes in a casual relaxed working environment where employees can enjoy themselves while also maintaining a work life balance. Employees typically work 40 hours a week and have some flexibility in setting their work hours. Cochrane also invests heavily in their employees with generous training opportunities for professional and personal development.
 </p>
 <p>
  Job Type: Full-time
 </p>
 <p>
  Benefits:
 </p>
 <p>
  &nbsp;
 </p>
 <ul>
  <li>
   401(k)
  </li>
  <li>
   401(k) matching
  </li>
  <li>
   Dental insurance
  </li>
  <li>
   Employee assistance program
  </li>
  <li>
   Employee discount
  </li>
  <li>
   Flexible schedule
  </li>
  <li>
   Flexible spending account
  </li>
  <li>
   Health insurance
  </li>
  <li>
   Health savings account
  </li>
  <li>
   Life insurance
  </li>
  <li>
   Paid time off
  </li>
  <li>
   Parental leave
  </li>
  <li>
   Professional development assistance
  </li>
  <li>
   Tuition reimbursement
  </li>
  <li>
   Vision insurance
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  Experience:
 </p>
 <p>
  &nbsp;
 </p>
 <ul>
  <li>
   Marketing: 1-3 years
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  Work Location: In person
 </p>
 <p>
  Pay: from $50,000 per year
 </p>
 <p>
  &nbsp;
 </p>
</div>


Event Coordinator

Appalachian State University

<div><h2 class="jobSectionHeader"><b>Posting Details</b></h2>
<p></p><p>Work experience or education that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience and education on the application to ensure that you receive the appropriate credit toward qualification for this position.</p><p></p>
<div><div><div>Position Summary Information
</div><p></p><div><div><div><div><b>Classification Title</b></div> <div>University Program Specialist</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Research Events and Communications Coordinator</div>
</div><br>
<div><div><b>Location</b></div> <div>Boone, NC</div>
</div><br>
<div><div><b>Job Category</b></div> <div>2</div>
</div><br>
<div><div><b>Position Number</b></div> <div>080981</div>
</div><br>
<div><div><b>Not Eligible for Visa Sponsorship</b></div>
<div>VISA sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S</div>
</div><br>
<div><div><b>Department</b></div> <div>Office of Research and Innovation- 282000</div>
</div><br>
<div><div><b>Primary Purpose of Position</b></div>
<div>The Research Events and Communications Coordinator position reports to the Research and Innovation Business Officer within the Management Department, and provides primary support for the planning, coordination, communication, and operational execution of broad stakeholder convenings, research development programs, and events across ORI. The position serves as a central coordinating role for campus-wide research and creative activity engagement initiatives, faculty development programming, student research events, and communications related to ORI activities and services.</div>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<div>Bachelor&rsquo;s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.</div>
</div><br>
<div><div><b>License/Certification Required</b></div>
</div><br>
<div></div><div><div><b>Essential Job Functions</b></div>
<div><div>The Research Events and Communications Coordinator provides critical support for the coordination, communication, and execution of research development programming within the Office of Research and Innovation (ORI). The position ensures that ORI-sponsored events, initiatives, and communications operate efficiently, professionally, and in alignment with the university&rsquo;s mission to advance research, scholarship, creative activity, and public impact.<br>
</div><div><b>1. Event Planning, Design, and Execution</b><br>
<ul><li>Plan, organize, and execute major ORI events that promote faculty, staff, and student engagement in research and creative activity, including examples such as Student Research Day, Research and Creative Activities at App (ReCApp), and Research and Creative Activity Connections (ReCon).</li></ul></div><ul><li>Coordinate all logistical elements including venue reservations, catering, registration systems, scheduling, signage, materials, technology coordination, accessibility needs, and event communications.</li></ul><ul><li>Event-specific supply and equipment transport and set-up. This role will manage all logistical and practical aspects of day-of-execution including coordination with all collaborators, often including physically sourcing and setting up, operating, and breaking down event support needs. These needs will be event-specific, including e.g. venue preparation, inventory and storage, equipment logistics, registration processes, load and transport, food and beverage, facilitation supplies, A/V tech requirements.</li></ul><ul><li>Collaborate with ORI leadership and event leads to design programs that align with strategic priorities and enhance campus visibility of research and creative activity.</li></ul><ul><li>Coordinate with multiple campus and external units to ensure smooth event execution and alignment with university branding and accessibility standards.</li></ul><ul><li>Develop and maintain standardized event workflows, timelines, templates, and documentation for recurring ORI programs and events.</li></ul><ul><li>Manage event calendars and support coordination of faculty workshops, training programs, recognition events, and research engagement activities.</li></ul><ul><li>Assessment and inventory activities to maintain supplies and overall event-readiness</li></ul><div><ul><li>Support post-event assessment activities including attendance tracking, survey collection, reporting, and documentation of lessons learned and best practices.</li></ul><br>
</div><div>
<b>2. Communications and Outreach</b><br>
<ul><li>Maintain and update ORI websites and digital communication platforms, in coordination with ORI leaders responsible for developing the content for their departmental communication needs, to ensure timely dissemination of program information, deadlines, and event details.</li></ul></div><ul><li>Develop and manage promotional and informational materials for ORI-sponsored events, including newsletters, flyers, presentations, social media content, and digital announcements.</li></ul><ul><li>Manage the dissemination of communication campaigns related to research engagement programming and strategic ORI initiatives.</li></ul><ul><li>Assist with development of consistent messaging, templates, and communication standards across ORI units.</li></ul><ul><li>Collaborate with University Communications and ORI Communications Liaison to help them in their role of storytelling and promoting major ORI initiatives and accomplishments.</li></ul><div><ul><li>Coordinate with R&amp;I leadership division-wide and their delegates to maintain distribution lists, communication schedules, and outreach tracking systems for ORI initiatives.</li></ul><br>
</div><div>
<b>3. Administrative and Operational Support</b><br>
<ul><li>Support events and communications-related administrative needs of the ORI Management Department through coordination of activities such as scheduling, purchasing, communication, and event-related operational processes.</li></ul></div><ul><li>Coordinate purchasing and payment processing related to ORI events and innovation programming activities in accordance with university procedures.</li></ul><ul><li>Assist with some travel coordination and reimbursement processing related to ORI-sponsored events and visitors.</li></ul><ul><li>Maintain records and documentation related to event planning, vendor coordination, communications materials, and operational procedures.</li></ul><ul><li>Minor financial responsibilities associated with event coordination, including budgeting, expenditure tracking, and reconciliation.</li></ul><ul><li>Assist with development and implementation of standard operating procedures, templates, and process documentation to improve operational consistency and efficiency.</li></ul><ul><li>Represent ORI in university planning meetings and committees related to events, communications, and campus engagement initiatives.</li></ul><div><ul><li>Serve as a liaison between ORI and campus partners to facilitate coordination and resolve operational issues related to events and communications.</li></ul><br>
</div><div>
<b>4. Training, Communication, and Customer Support</b><br>
<ul><li>Provide responsive and professional communication support to faculty, staff, students, and external partners participating in ORI programming.</li></ul></div><ul><li>Assist faculty, staff, and campus partners with registration systems, event participation, and communication needs related to ORI initiatives.</li></ul><ul><li>Support onboarding and informational sessions related to ORI programs, events, and engagement opportunities.</li></ul><ul><li>Foster a service-oriented culture within ORI by proactively assisting campus stakeholders and ensuring accurate and timely information sharing.</li></ul><ul><li>Contribute to outreach initiatives that strengthen institutional awareness of research and creative activity opportunities and programs.</li></ul></div>
</div><br>
<div><div><b>Knowledge, Skills, &amp; Abilities Required for this Position</b></div>
<div><div>The Research Events and Communications Coordinator serves as a key administrative and operational coordinator supporting research development programming, communications, and event management functions within the Office of Research and Innovation (ORI). The role focuses primarily on the planning and execution of campus-wide events and initiatives that support faculty, staff, and student engagement in research and creative activity.<br>
</div><div>Primary responsibilities include coordinating logistics, communications, scheduling, registration systems, marketing materials, website updates, and operational workflows for ORI-sponsored events and initiatives. This position supports major recurring events such as Student Research Day, Research and Creative Activities at App (ReCApp), Research and Creative Activity Connections (ReCon), Idea-to-Impact Collider events, faculty workshops, proposal development activities, research recognition programs, and other strategic convenings sponsored by ORI.</div></div>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<div><ul><li>Exceptional organizational, planning, and multitasking skills.</li></ul><ul><li>Strong written and interpersonal communication abilities.</li></ul><ul><li>Experience coordinating events, meetings, or large-scale programs involving multiple stakeholders.</li></ul><ul><li>Ability to manage multiple deadlines and priorities in a fast-paced environment.</li></ul><ul><li>Strong attention to detail and follow-through in administrative and operational work.</li></ul><ul><li>Demonstrated customer-service orientation and professionalism when engaging with faculty, staff, students, and external partners.</li></ul><ul><li>Ability to work collaboratively across diverse university units and functions.</li></ul><ul><li>Initiative in identifying operational improvements and implementing efficient processes.</li></ul><ul><li>Proficiency with Microsoft Office Suite, website content management systems, event registration platforms, and university administrative systems.</li></ul><ul><li>Experience with graphic design, marketing, or digital communication tools preferred.</li></ul><ul><li>Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.</li></ul></div>
</div><br>
<div><div><b>Required Functional Competencies to Successfully Perform Job Duties.</b></div>
</div><br>
<div></div><div><div><b>Type of Position</b></div> <div>Permanent Full-Time</div>
</div><br>
<div><div><b>Staff/Non-Faculty</b></div> <div>Staff/Non-Faculty</div>
</div><br>
<div><div><b>Appointment Type</b></div> <div>1.0</div>
</div><br>
<div><div><b>Work Schedule/Hours</b></div>
<div>Monday through Friday, 8:00am-5:00pm with some flexibility. Some early, evening, and weekend work is required when holding special, ORI-sponsored events both on and off campus.</div>
</div><br>
<div><div><b>Number of Hours Per Week</b></div> <div>40</div>
</div><br>
<div><div><b>Number of Months Per Year</b></div> <div>12</div>
</div><br>
<div><div><b>Mandatory Staff</b></div> <div>No</div>
</div><br>
<div><div><b>Physical Demands of Position</b></div>
<div>Must be able to lift easels, signs, and boxes of supplies/materials for ORI-sponsored events.</div>
</div><br>
<div><div><b>Overall Competency Level </b></div><div>Journey</div>
</div><br>
<div><div><b>Salary Grade Equivalency</b></div>
</div><br>
<div></div><div><div><b>Salary Range</b></div>
</div><br>
<div></div><div><div><b>Anticipated Hiring Range</b></div> <div>$51,286 - $51,422</div>
</div><br>
</div></div></div><div><div>Pay will be commensurate with applicant competencies, budget, equity and market considerations.
</div></div><p></p><div><div>Posting Details Information
</div><p></p><div><div><div><div><b>Posting Date</b></div> <div>06/12/2026</div>
</div><br>
<div><div><b>Closing Date</b></div> <div>06/28/2026</div>
</div><br>
<div><div><b>Competency Level Statement</b></div> <div>Management will only consider applicants who meet the required competencies.</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
<div><div><b>For consideration please provide the following:</b></div><ul>
<li>Resume</li>
<li>Cover Letter</li><br>
<p></p>
</ul><div>
<br>
List three references and contact information in the body of the application.</div></div>
</div><br>
<div><div><b>Search Chair Name</b></div> <div>Amanda Whittington</div>
</div><br>
<div><div><b>Search Chair Email</b></div> <div>whittingtonar@appstate.edu</div>
</div><br>
<div><div><b>Applicant Pool Preference</b></div> <div>External (Post on the Web)</div>
</div><br>
</div></div></div><div><div>Departmental Information
</div><p></p><div><div><div><div><b>Quick Link</b></div> <div>https://appstate.peopleadmin.com/postings/54713</div>
</div><br>
<div><div><b>Posting Number</b></div> <div>201502989P</div></div></div></div></div></div></div>

Research Events and Communications Coordinator

Fair Oaks Farms

<p></p><div><p><b>Position: </b>Group<b> </b>Sales Coordinator</p><p><b>
Department: </b>Sales &amp;<b> </b>Marketing</p><p><b>
Reports to:</b> Director of Sales</p><p><b>
Type: </b>Full-Time</p><p><b>
Position Summary: </b>The Group Sales Coordinator is primarily responsible for providing administrative, clerical, and sales support to the Sales Department and other corresponding departments to ensure smooth daily operations. This position serves as a liaison between clients, the sales team, and operational departments while assisting with the coordination of group business and ensuring an exceptional guest experience from inquiry through event completion.</p><p><b>
Duties and Responsibilities</b></p><ul><li>
Answer all incoming calls and direct inquiries appropriately.</li><li>
Qualify sales inquiries and schedule appointments with Sales Managers.</li><li>
Respond to general questions regarding the property, guest rooms, meeting spaces, catering services, and amenities.</li><li>
Assist with the planning and coordination of meetings, events, and group functions.</li><li>
Prepare proposals, contracts, banquet event orders (BEOs), and group resumes as assigned.</li><li>
Distribute memos, contracts, resumes, amenities, and other communications related to sales and catering to relevant departments.</li><li>
Act as a liaison between the sales team and operational departments to communicate event details, changes, and special requests.</li><li>
Ensure timely distribution of BEOs, resumes, and event updates.</li><li>
Assist Reservations and Front Desk teams with group-related duties and guest requests.</li><li>
Create and maintain group folios and event files.</li><li>
Assist in posting charges, processing payments, and providing clients and guests with receipts.</li><li>
Manage VIP guest experiences before arrival, during their stay, and post-departure.</li><li>
Control office materials and coordinate ordering of supplies.</li><li>
Assist the Director of Sales and Sales Team with daily administrative and operational needs.</li><li>
Maintain accurate records in sales and event management systems.</li><li>
Support department goals through proactive client communication, follow-up, and exceptional customer service.</li><li>
Perform other duties as assigned, or necessary.</li></ul><p><b>
Job Requirements</b></p><ul><li>
Demonstrate strong problem-solving skills and the ability to act quickly and effectively.</li><li>
Ability to organize, prioritize, and manage multiple projects simultaneously.</li><li>
Strong attention to detail and commitment to accuracy.</li><li>
Proficiency with computer systems and programs including Microsoft Word, Excel, Outlook, and event management software.</li><li>
Excellent verbal, written, and interpersonal communication skills.</li><li>
Ability to work independently while collaborating effectively with multiple departments.</li><li>
Professional appearance and demeanor at all times.</li><li>
Passion for hospitality and creating memorable guest experiences.</li></ul><p><b>
Education and Experience</b></p><ul><li>
High School Diploma required; Associate degree preferred.</li><li>
Previous hotel sales, catering, event planning, hospitality, or customer service experience preferred.</li><li>
Strong computer skills and proficiency in Microsoft Office applications.</li><li>
Well-organized, detail-oriented, and skilled in follow-up and time management.</li><li>
Excellent communication and relationship-building skills.</li></ul></div>

Group Sales Coordinator

Joyland (Pvt) Ltd

<p><b>Job Description:</b></p><p>We are seeking a Data &amp; Reporting Coordinator with strong MS Excel skills to support operational reporting and performance analysis.</p><p><b>Key Responsibility:</b></p><p>&middot; Enter and manage member data in the POS system</p><p>&middot; Prepare daily, weekly, and monthly performance reports</p><p>&middot; Maintain accurate records and ensure data consistency</p><p>&middot; Coordinate with departments for operational reporting and updates</p><p>&middot; Support performance tracking and administrative reporting functions</p><p><b>Requirement:</b></p><p>&middot; Bachelors&rsquo; degree in Business or relevant field.</p><p>&middot; Strong Excel skills (advanced level)</p><p>&middot; Knowledge of POS systems (preferred)</p><p><b>Apply now:</b></p><p>Please share your cv at <b>0325-8641187</b> with Subject Line: <b>Sales Coordinator </b></p><p>Work Location: In person</p>

Sales Coordinator (Female)

Chocolado factory

<p><i>WE ARE HIRING &ndash; SALES COORDINATOR</i></p><p>JRC Group is looking for a dynamic and organized <i>Sales Coordinator</i> to join our team in Ajman, UAE.</p><p><i>Location:</i> Al Rashidiya 3, Near Grand Mall, Ajman</p><p><i>Key Responsibilities:</i></p><ul><li>Coordinate daily sales activities and support the sales team.</li><li>Prepare quotations, invoices, sales reports, and other documentation.</li><li>Handle customer inquiries and follow up on orders and deliveries.</li><li>Maintain accurate customer and sales records.</li><li>Coordinate with logistics, warehouse, and accounts departments.</li><li>Assist in achieving sales targets and improving customer satisfaction.</li></ul><p><i>Requirements:</i><br/>✅ Bachelor's Degree or Diploma in Business Administration, Marketing, or a related field.<br/>✅ Minimum 2&ndash;3 years of experience in Sales Coordination or a similar role.<br/>✅ Strong communication and customer service skills.<br/>✅ Proficiency in Microsoft Office, especially Excel.<br/>✅ Ability to work in a fast-paced environment and manage multiple tasks.<br/>✅ UAE experience is preferred.</p><p><i>Benefits:</i><br/>✔ Competitive salary package<br/>✔ Career growth opportunities<br/>✔ Professional working environment<br/>✔ Benefits as per UAE Labour Law</p><p>interested candidates may send their updated CV via WhatsApp or email.</p><p><i>JRC Group</i><br/>Al Rashidiya 3, Near Grand Mall, Ajman, UAE</p><p>Work Location: In person</p>

Sales Cordinator

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