events coordinator

ADIB Group

Description Role: Events Coordinator Location: Abu Dhabi Role Purpose <ul> <li>Coordinating with office-related operations to ensure efficiency & compliance with company policies.</li> <li>Maintain Inventory of all Events gifts and branding collaterals</li> <li>Logistical support in making sure that all deliverables & branding collaterals are delivered on time.</li> <li>Submission of quotes to raise the PRs.</li> <li>Ensuring that vendors are registered and completes the vendor registration process in the SAP Ariba portal.</li> <li>Liaising with vendor or agency for hotel bookings transportation & flight bookings for events</li> <li>Maintaining the Events Calendar</li> <li>Filing and organizing all physical documents related to the events.</li> <li>Assist the team on all logistical requirements when required or when it is considered necessary</li> </ul> Key Accountabilities of the role <ul> <li>Administrative : Assure that key controls exist and are followed in events. Follow office workflow procedures to ensure maximum efficiency. Remind and follow up with the team to ensure that all documentation is completed.</li> <li>Inventory Management : Maintain the events inventory. Keep the inventory updated from time to time. If there are any leftover items such as giveaways or branding collaterals ensure they are returned to storage and track the total number of elements in stock.</li> <li>Logistical Support : Provide logistical support for various events. Ensure that all deliverables for each event are available and delivered on time by liaising with the relevant vendor on the status of each element and delivery logistics. Ensure setup and security approvals are in place for all events.</li> <li>Bookings : Assist with hotel bookings transportation bookings and flight bookings for all events.</li> <li>Accounting : Submit quotes to raise PR. Ensure that quotations for each event are submitted on time and PR is raised prior to the event. Keep track of the status of payment and ensure the vendor is paid on time.Maintaining the Events Calendar : Update the calendar on a regular basis. Ensure that each event is confirmed and marked on the calendar. Update the calendar daily and if the event is external check online to cross-check the details.</li> <li>Blood Donation Campaigns : Ensure the smooth running of blood donation campaigns. Make sure all deliverables are in place and according to ADIB standards. Assist the business in making sure the events run smoothly.</li> <li>Filing & Organizing : Ensure that internal procedures are being followed and include allinternal / external audit points. Be aware of legal audit and S&E requirements and ensure that internal control standards are implemented in these areas.</li> <li>Post Event Report : Ensure that post-event reports are received or made with all the key information of each event.</li> </ul> Specialist Skills / Technical Knowledge Required for this role <ul> <li>Communication Skills</li> <li>Organizational Ability</li> <li>Time Management</li> <li>Planning Skills</li> <li>Technical Knowledge</li> <li>Problem Solving</li> <li>Attention to Detail</li> <li>Event Management Experience</li> <li>Compliance Knowledge</li> <li>Marketing and Promotion</li> <li>People Management</li> </ul> Required Experience IC Key Skills Marketing,Catering,Organizational skills,Hospitality Experience,Management Experience,HubSpot,Event Planning,Events Management,Project Management,Event Marketing,Leadership Experience,negotiation Employment Type: Temp Experience: years Vacancy: 1<img src="https://www.jobg8.com/Tracking.aspx?5qjw1LS3dsa70f2dqViBA7mF3HMS0FDGl" width="0" height="0" />

Events Coordinator

LA ROSIST ROSE LLC

Position Overview:The Event Stylist Coordinator is responsible for the creative direction, visual styling, and overall management of events. This includes conceptualizing themes, sourcing decor, and coordinating with all relevant suppliers and vendors to bring the vision to life. You will work closely with clients and internal teams to ensure every event is executed flawlessly, on time, and within budget.Key Responsibilities:<ul><li>Conceptualize and design unique event themes, mood boards, and layouts based on client briefs.</li><li>Source and coordinate all styling elements, including flowers, furniture, props, linens, lighting, signage, and more.</li><li>Communicate and collaborate with suppliers such as florists, rental companies, lighting technicians, signage vendors, and others.</li><li>Conduct site visits and create styling plans/layouts for each venue.</li><li>Ensure all d&eacute;cor elements are delivered and set up according to plan and on time.</li><li>Manage the set-up and styling on event day, ensuring every detail aligns with the concept.</li><li>Collaborate with event planners, coordinators, and production teams to ensure smooth execution.</li><li>Maintain an up-to-date list of trusted suppliers and negotiate quotes and availability as needed.</li><li>Monitor styling budgets and provide cost-effective solutions without compromising quality.</li><li>Stay up to date with current trends in event design, decor, and styling.</li></ul>Qualifications:<ul><li>Proven experience as an Event Stylist, Event Designer, or similar creative role.</li><li>Strong portfolio of styled events or mood boards (please include with application if possible).</li><li>Excellent taste, creativity, and attention to detail.</li><li>Strong vendor/supplier management skills.</li><li>Highly organized with exceptional time-management and multitasking abilities.</li><li>Ability to work under pressure and adapt quickly to changes.</li><li>Excellent communication and interpersonal skills.</li><li>Knowledge of styling software or tools (e.g., Canva, Pinterest, Adobe Creative Suite, etc.) is a plus.</li><li>A driver&rsquo;s license and access to transportation is preferred.</li></ul>Work Schedule:<ul><li>Variable hours depending on event schedule &ndash; weekend and evening availability is required.</li><li>Flexibility for site visits and day-of-event presence is a must.</li></ul>Benefits:<ul><li>Competitive pay based on experience</li><li>Opportunities for growth and promotion</li><li>Fun, collaborative, and creative work environment</li><li>Work on high-profile and bespoke events</li></ul>Job Type: Full-time

Marriott International

Perform general office duties to support Sales &amp; Marketing (e.g., filing, sending emails, typing, faxing, copying). Prepare sales-related documents throughout the sales process (e.g., proposals, contracts, or banquet event orders). Promote awareness of brand image internally and externally. Gather materials and assemble information packages (e.g., brochures, promotional materials). Use sales techniques that maximize revenue while maintaining existing guest loyalty to Marriott. Enter, retrieve, reconcile, and verify information (e.g., commissions, leads, third parties) in software involved in the sales process. Answer guest questions about property facilities/services (e.g., hours of operation, rates and room types, packages, promotions, entertainment, restaurants, special events). Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests.
Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Welcome and acknowledge all guests according to company standards; anticipate and address guests service needs; thank guests with genuine appreciation. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Comply with quality assurance expectations and standards. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

Groups & Events Coordinator

Pirros

<div>Pirros is reshaping and revolutionizing how Architecture and Engineering firms manage design details. Our software empowers AECO design professionals (Architects, Engineers, Contractors, and Owners) to streamline their detail management process more effectively, reduce errors, and speed up project delivery. We&rsquo;re building the system of record for detail management in a $12T+ industry that&rsquo;s been underserved by technology for too long!
About Us<ul><li>
Backed by top-tier investors and angels (YC, Funders Club, PlanGrid, Elephant)</li><li>
We&rsquo;ve just closed our Series A of ~$17 million</li><li>
PROFITABLE, $3.5M+ ARR and growing revenue at +10% month-over-month</li><li>
Competitive Package: salary, stock options, unlimited PTO, health benefits</li><li>
Co-founders both come from structural Engineering, with industry experience</li><li>
250+ firms using us today, growing 10% MoM, 120% NRR - customers include some of the top AEC design firms in the country</li><li>
Join a high-trust, high-autonomy culture with experienced builders and operators</li><li>
Tangible Impact! We&rsquo;re solving real problems for the people who design the world around us while building the software stack of the future for architects and engineers</li></ul>
About the role
This is a one-of-a-kind opportunity to get in at the ground level of a growing, venture-backed startup with proven product&ndash;market fit and real GTM momentum. Consider this the hands-on training you never got in next-gen software growth: fast-paced, creative, and full of impact.
You&rsquo;ll be the right hand to our Head of Marketing, supporting the execution of marketing initiatives that put Pirros in front of the world&rsquo;s top architectural and engineering firms. Your work will span events management, content production, and community engagement, the engine of how we show up to our industry.
What You&rsquo;ll Own:
1. Events Management (Physical &amp; Digital)<ul><li>
Plan and execute physical tradeshows and industry events end-to-end including booth builds, sponsorships, speaking opportunities, travel logistics, and onsite coordination.</li><li>
Own event programming strategy: messaging, demo flow, talking points, and creative deliverables (booth, signage, collateral).</li><li>
Manage lead capture, post-show follow-up, and ROI analysis.</li><li>
Plan and host digital events (webinars) that drive engagement and momentum, repurposing content for ongoing distribution.</li></ul>
2. Content Support<ul><li>
Help craft compelling content that feeds our marketing flywheel, from emails and landing pages (Webflow, HubSpot) to social posts and creative assets (Canva).</li><li>
Assist with content operations and workflows for distribution through multiple channels.</li><li>
Participate in and capture insights from industry events to shape future storytelling.</li></ul>
3. Community Engagement<ul><li>
Build relationships with key AEC associations and partners (like AIA chapters) to co-create events and educational content that elevate awareness around content management and design technology.</li><li>
Coordinate local, regional, and national community touchpoints to strengthen Pirros&rsquo; industry presence and reputation.</li></ul>
Who You Are:
<ul><li>You ask great questions and see every challenge as something solvable.</li><li>
You thrive in fast-paced environments, take initiative, and deliver with urgency.</li><li>
You have no ego. You roll up your sleeves and make things happen.</li><li>
You&rsquo;re organized, detail-oriented, and love bringing structure to creative chaos.</li><li>
You&rsquo;re sharp: You pick up the nuances of B2B selling and storytelling quickly.</li><li>
You have 1&ndash;5 years of experience in marketing, events, or community roles (startup experience a plus).</li><li>
You&rsquo;re familiar with tools like HubSpot, Canva, Webflow, Excel, and marketing automation workflows, or a quick learner.
At Pirros, we believe that the convergence of fresh perspectives and experiences from all walks of life is what makes our product and culture so great. We do not discriminate against employees based on race, color, religion, sex, national origin, gender identity or expression, age, disability, pregnancy, genetic information, protected military or veteran status, sexual orientation, or any other characteristic protected by applicable federal, state or local laws.
Pirros is committed to fair and equitable compensation for all our employees. We thoughtfully consider a wide range of factors when determining individual compensation and the specific salary range will be discussed during the hiring process. Actual compensation for an individual may vary depending on skills, performance over time, qualifications, experience, and location. In addition to the base salary, the total compensation package also includes equity and benefits.</li></ul></div>

Marketing & Events Coordinator

Conservatorium Hotel

<div><div><div>Conference &amp; Events Coordinator
 <div></div><div><div><ul><div>542531
</div> </ul></div><div></div><div><ul><div>Commercial &amp; Brand/Marketing
</div> </ul></div><div></div><div><ul><div>Full time
</div></ul></div><div></div><div><ul><div><div>Mandarin Oriental Al Faisaliah, Riyadh
</div></div>
</ul></div></div><div>Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.

Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world&rsquo;s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

Mandarin Oriental Al Faisaliah Riyadh&ndash; Located in the heart of the city and setting new standards for luxury, Al Faisaliah Hotel is one of the most sought-after addresses in Saudi Arabia. Its timeless elegance, central location and panoramic views are complemented by Mandarin Oriental&rsquo;s signature service to ensure a truly unforgettable Arabian experience.

About the job

Based at the Mandarin Oriental Al Faisaliah Riyadh within the Commercial Department in Riyadh, the Conference &amp; Events Coordinator is responsible to assist the fundamental set-up, organization and development of systems within the department. This position will create all forms, scheduling systems, and correspondence venues and devise accurate internal sales procedures for addressing daily requests.

The Events Coordinator will be responsible for providing information, assisting in the daily operation of the department as well as the maintenance of all sales records. This individual will also maintain and update the Delphi system and communicate related information to colleagues. The administrative requirements of this position will not be limited to assisting with administrative needs, training, client relations, and general office projects under the direction of Director of Commercial Strategy.

As Conference &amp; Events Coordinator, you will be responsible for the following duties:

It is part of your role to understand and disseminate/communicate all corporate and hotel policies and standard operating procedures to the colleagues.
<ul>
<li>It is part of your role to understand and disseminate/communicate all corporate and hotel policies and standard operating procedures to the colleagues.</li>
<li>MOHG Code of Conduct requires that all business activities and business decisions comply with the general law, with all rules, regulations, and other requirements.</li>
<li>Assist the Team in all upcoming tasks within Commercial Strategy but also beyond.</li>
<li>To ensure that Mandarin Oriental, Riyadh&rsquo;s grooming and appearance standards are implemented and maintained to reflect an image of professionalism and care.</li>
<li>Ensures all requests are handled in the time frame set by the company.</li>
<li>Updates all activities related to company account management in the system and adheres to MOHG standards.</li>
<li>Supports customer loyalty and property&rsquo;s brand standards by delivering service excellence throughout each customer experience.</li>
<li>Services our customers to grow share of the account.</li>
<li>Ensures an excellent working relationship with all colleagues within the hotel.</li>
<li>Effectively communicating with all other hotel departments, especially Reservations, Front Office and Banquets.</li>
<li>Establishing and maintaining files, data base of all accounts and assisting the team in maintaining the account management system.</li>
</ul>
 As Conference &amp; Events Coordinator, we expect from you:
<ul>
<li>This role involves implementing eco-friendly practices, educating guests/colleagues on sustainable initiatives, and continuously seeking ways to minimize the hotel's environmental footprint.</li>
<li>Knowledge of waste sorting and recycling procedures. Energy Conservation: Water Conservation.</li>
<li>Supporting sustainability initiative.</li>
</ul>
Our commitment to you
<ul><li>Learning &amp; Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.</li>
<li>MOstay. When you work as hard as our colleagues do, it&rsquo;s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.</li>
<li>Heath &amp; Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.</li>
<li>Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.</li>
</ul>
 Benefits:
<ul><li>A competitive salary.</li>
<li>A competitive incentive.</li>
<li>Health insurance.</li>
</ul>
We&rsquo;re Fans. Are you?</div></div></div></div>

Conference & Events Coordinator

JLL supports the Whole You, personally and professionally.
 
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
 
What this job involves: 
As an Events Coordinator, Meetings and Events at JLL, you will report to the Assistant Program Manager and work closely with internal vendors and key stakeholders to facilitate and support local Amazon events taking place in key buildings within Amazon corporate offices while ensuring professional service excellence in a fast-paced, demanding corporate environment. This comprehensive events coordination role combines logistical expertise with customer service excellence, requiring you to process event requests and correspond with Amazon customers while troubleshooting during events to ensure successful event operations and responding to and acting on customer feedback. You will play a crucial role in JLL's commitment to exceptional event management by supporting and maintaining good inter-vendor communications between Facilities, Catering, AV, Reception, Janitorial and Engineering as requested while being responsible for coordination of resources to ensure spaces are cleaned, set and ready for events and committed to event related projects such as documenting trends, recognizing opportunities for process efficiencies, and improving policies and procedures related to internal events and spaces.
 
What your day-to-day will look like: 
Process event requests and correspond with Amazon customers while ensuring clear communication and professional service delivery
 Troubleshoot during events to ensure successful event operations while maintaining high standards of execution and customer satisfaction
 Respond to and act on customer feedback while continuously improving event coordination processes and service quality
 Support and maintain good inter-vendor communications between Facilities, Catering, AV, Reception, Janitorial and Engineering teams
 Coordinate resources to ensure spaces are cleaned, set and ready for events while managing multiple event logistics simultaneously
 Document trends and recognize opportunities for process efficiencies while improving policies and procedures for internal events
 Support Assistant Program Manager with additional duties as assigned in support of Events Program Manager responsibilities
 Facilitate local Amazon events in key buildings while ensuring spaces meet corporate standards and event requirements.
 
Required Qualifications: 
Ability and attentiveness to multi-task with capacity to interact with employees, visitors and contractors with poise and diplomacy
 Advanced competence with variety of software including MS Word, MS Excel, MS Outlook, and other requested software programs
 Communicate effectively both verbally and written with excellent grammar and proofreading abilities for professional correspondence
 Apply principles of rational systems and deal with variety of concrete variables in situations where limited standardization exists
 Interpret instructions in written, oral, diagrammatic or schedule form while possessing initiative to assume additional responsibilities
 Set priorities and meet deadlines in fast-paced, demanding corporate environment with Amazon event coordination experience
 Understanding of event requests processing and customer correspondence with troubleshooting capabilities during events
 Knowledge of inter-vendor communications coordination between Facilities, Catering, AV, Reception, Janitorial and Engineering teams.
 
Preferred Qualifications: 
Experience in events coordination role with local corporate events facilitation in key buildings within corporate offices
 Knowledge of resources coordination to ensure spaces are cleaned, set and ready for events with logistics management
 Understanding of event related projects including documenting trends and recognizing opportunities for process efficiencies
 Background in policies and procedures improvement related to internal events and spaces with customer feedback management
 Experience supporting Assistant Program Manager and Events Program Manager with additional duties and responsibilities
 Knowledge of Amazon corporate environment with understanding of fast-paced, demanding event coordination requirements
 Understanding of professional service excellence delivery with customer requests and inquiries management capabilities
 Experience with excitement for helping to build and maintain event support with continuous improvement mindset.
 
Location: On-site
 
What you can expect from us: 
You'll join an entrepreneurial, inclusive culture where we succeed together – across the desk and around the globe
 Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay
 Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you
 
At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams.
 
JLL is an Equal Opportunity Employer committed to diversity and inclusion.
 If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
 
Personalized benefits that support personal well-being and growth:
 
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
 
About JLL –
 
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
 
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
 
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Events Coordinator, Meetings and Events

Capital School Bahrain

Position:Social Media Content Developer and Events Management OfficerJob Summary:Capital School is seeking a professional Social Media Content Developer and Events Management Officer to join the team and support the school&rsquo;s communications and event operations through effective content creation, community engagement, and coordination. The role will act as a key liaison between school leadership, staff, students, parents, and external stakeholders &mdash; ensuring a strong and consistent school presence both online and during in-person events. This position plays a vital role in promoting the school&rsquo;s image, values, and achievements through compelling social media content and well-organized school events.Key Responsibilities:A. School Social Media Management1. Content Creation &amp; Strategy:<ul><li>Develop and manage the school&rsquo;s social media content calendar (Facebook, Instagram, X/Twitter, YouTube, TikTok, etc.).</li><li>Working closely with the school's photographers and video's team members</li><li>Create engaging posts, photos, videos, and stories that highlight school activities, events, student achievements, and announcements.</li><li>Collaborate with teachers, students, and administrators to gather content that reflects school life and values.</li><li>Ensure all content aligns with the school&rsquo;s communication policy and maintains a positive image.</li></ul>2. Community Engagement:<ul><li>Manage the school&rsquo;s online presence and promptly respond to messages, comments, and inquiries.</li><li>Engage with parents, alumni, and the community to build a supportive and connected online audience.</li><li>Promote key school initiatives such as enrollment drives, community service programs, and academic campaigns.</li></ul>3. Monitoring and Reporting:<ul><li>Track audience growth and engagement using analytics tools.</li><li>Prepare monthly reports on social media performance and suggest improvements.</li><li>Stay updated on digital communication trends relevant to education.</li></ul>B. School Events Management1. Event Planning and Coordination:<ul><li>Plan, organize, and manage school events such as assemblies and graduations, open houses and parent-teacher conferences, academic fairs, talent shows, sports events and recognition ceremonies, community outreach and charity events, after school activities which shall include sports, music, art, drama and other activities. Also working closely with school's staff members.</li><li>Develop event proposals, budgets, and logistics plans in coordination with the school administration.</li><li>Coordinate with vendors, staff, and volunteers to ensure smooth operations.</li></ul>2. Promotion and Communication:<ul><li>Create promotional materials and campaigns to boost participation and awareness of school events.</li><li>Manage event publicity through posters, announcements, newsletters, and social media platforms.</li><li>Document and post highlights from school events for publication on school media channels.</li></ul>3. Execution and Evaluation:<ul><li>Oversee event setup, scheduling, and coordination on the day of the event.</li><li>Ensure that all events reflect the school&rsquo;s mission, culture, and values.</li><li>Collect feedback from attendees, staff, and students to improve future events.</li><li>Working with the accounts department in determining cost, budget and all other financial details.</li><li>Obtaining approvals from the Executive Board for the events plans.</li></ul>Qualifications and Skills:<ul><li>Bachelor&rsquo;s degree in Communications, Marketing, Education, or Public Relations (or related field).</li><li>Experience in social media management and event coordination, preferably in an educational setting.</li><li>Proficient in tools such as Canva, Adobe Creative Suite, or Meta Business Suite.</li><li>Strong photography, video editing, and storytelling skills.</li><li>Excellent organizational, writing, and interpersonal communication abilities.</li><li>Ability to work collaboratively with faculty, staff, students, and parents.</li><li>Creative, detail-oriented, and capable of meeting deadlines.</li></ul>Performance Indicators (KPIs):<ul><li>Increased engagement and followers across school social media platforms.</li><li>Successful execution of school events according to schedule and budget.</li><li>Positive feedback from parents, students, and staff regarding events and communication.</li><li>Consistent, high-quality representation of the school&rsquo;s image and culture online.</li></ul>Job Type: Full-time

Marketing and Events Coordinator

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