executive & personal assistant

TBG | The Bachrach Group

<div>
 
 Executive &amp; Personal Assistant
 
 
 
 Top Executive | Entertainment/Creative Firm | NYC
 
 
 
 We are seeking a refined and highly experienced
 
 Executive &amp; Personal Assistant
 
 to support a
 
 top executive at a leading creative firm in New York City
 
 . This role requires exceptional discretion, polish, and a true white‑glove service mindset.
 
 
 
 
 
 ✨ An exceptional opportunity for a top‑tier EA/PA who takes pride in delivering thoughtful, behind‑the‑scenes support at the highest level.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Seamlessly manage
 
 professional and personal calendars
 
 , schedules, and priorities
 </li>
 <li>
 Coordinate
 
 high‑touch domestic and international travel
 
 for business and family
 </li>
 <li>
 Serve as trusted gatekeeper&mdash;handling correspondence with discretion and tact
 </li>
 <li>
 Oversee personal errands, logistics,
 
 family travel
 
 , and private events
 </li>
 <li>
 Provide hands‑on support across multiple properties and personal initiatives
 </li>
 <li>
 Anticipate needs, solve problems proactively, and manage last‑minute changes with ease
 </li>
 </ul>
 
 Ideal Candidate
 
 <ul>
 <li>
 Proven experience supporting senior‑level executives
 </li>
 <li>
 Highly organized, service‑oriented, and detail‑driven
 </li>
 <li>
 Discreet, polished, and calm under pressure
 </li>
 <li>
 Tech‑savvy with excellent communication skills
 </li>
 <li>
 Flexible and solutions‑focused
 </li>
 </ul>
 
 
</div>

Executive Personal Assistant

Awaken Ai

Job Summary We are seeking a dynamic and highly organized Executive Personal Assistant to provide comprehensive support to senior executives. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills to facilitate seamless executive functioning and enhance overall productivity.Duties<ul><li>Manage and maintain executives&rsquo; calendars using tools such as Google Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements efficiently.</li><li>Handle all aspects of office management including filing, data entry, bookkeeping with QuickBooks, and overseeing clerical tasks to keep the office running smoothly.</li><li>Coordinate projects by organizing timelines, tracking deliverables, and ensuring deadlines are met through effective project coordination.</li><li>Provide executive administrative support by preparing reports, proofreading documents, transcribing meetings, and managing correspondence with professionalism.</li><li>Assist with event planning for corporate functions, meetings, or special occasions to ensure successful execution from inception to completion.</li><li>Operate multi-line phone systems with excellent phone etiquette while managing incoming calls and directing inquiries appropriately.</li><li>Support personal needs of executives by handling confidential tasks, managing personal appointments, and providing exceptional customer service.</li></ul>Experience<ul><li>Proven experience as a Personal Assistant or Executive Assistant supporting senior management in a fast-paced environment.</li><li>Demonstrated office management skills including filing systems, data entry, clerical support, and front desk responsibilities.</li><li>Strong background in administrative tasks such as calendar management, transcription, proofreading, and document preparation.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Docs), and familiarity with Office experience tools like DocuSign for electronic signatures.</li><li>Experience using QuickBooks for bookkeeping and basic financial record keeping is highly desirable.</li><li>Excellent organizational skills with the ability to multitask efficiently while maintaining attention to detail.</li><li>Exceptional communication skills with a professional demeanor suited for customer service interactions and multi-line phone systems. Join us to be an integral part of a vibrant team dedicated to supporting leadership through energetic dedication and meticulous organization!</li></ul>Pay: From $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Redding, CA 96001

NAMTI Spa

Job Summary We are seeking a dynamic and highly organized Executive Personal Assistant to provide comprehensive support to senior executives. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling a variety of administrative tasks with precision and professionalism. The ideal candidate will be proactive, resourceful, and capable of managing multiple priorities in a fast-paced environment. This paid position offers an exciting opportunity to contribute to high-level organizational success while honing your administrative expertise.Responsibilities<ul><li>Manage and maintain detailed calendars, including scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.</li><li>Provide executive administrative support by preparing correspondence, reports, and presentations with accuracy through proofreading and transcription.</li><li>Coordinate projects and events from planning stages through execution, ensuring deadlines are met and resources are allocated efficiently.</li><li>Handle office management duties such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records for easy retrieval.</li><li>Serve as the first point of contact via multi-line phone systems and demonstrate excellent phone etiquette when communicating with clients, vendors, and team members.</li><li>Assist with personal tasks as needed, including scheduling personal appointments or errands to support busy executives.</li><li>Oversee front desk responsibilities, including greeting visitors and managing office supplies to ensure a professional environment.</li></ul>Skills<ul><li>Proven experience as an executive assistant or personal assistant with strong organizational skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and the use of AI tools to assist with ongoing development of content and collateral used for business purposes.</li><li>Excellent typing speed and data entry skills for efficient document preparation and record keeping.</li><li>Strong project coordination abilities with attention to detail in event planning and task execution.</li><li>Exceptional communication skills with professional phone etiquette and customer service orientation.</li><li>Ability to multitask effectively while maintaining accuracy in clerical tasks like filing, proofreading, transcription, and data entry.</li><li>Familiarity with office equipment such as multi-line phone systems, fax machines, scanners, and office furniture setup. Join us in this energetic role where your organizational talents will empower executives to succeed! We value proactive individuals who thrive on supporting high-level operations through meticulous attention to detail and enthusiastic service delivery. This is a paid opportunity designed for motivated professionals eager to grow their administrative career in a vibrant environment!</li></ul>Pay: $25.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: Hybrid remote in Sedona, AZ 86336

Pocketbook Agency

<div>
 
 JRN #2474
 
 
 
 
 
 We are seeking a highly capable Executive Assistant / Personal Assistant to support a high-net-worth CEO primarily in personal, lifestyle, and day-to-day matters, with limited but critical business coordination. This role requires exceptional discretion, reliability, judgment, and the ability to operate independently with minimal oversight.
 
 
 
 
 
 The ideal candidate anticipates needs, manages details quietly, and takes pride in protecting time, privacy, and personal well-being. This is a long-term role for someone comfortable working closely with a private individual and handling matters that require maturity and trust.
 
 
 
 
 
 
 Primary Responsibilities
 
 
 <ul>
 <li>
 Manage personal calendars, travel, appointments, and daily logistics
 </li>
 <li>
 Coordinate residences, household staff, vendors, vehicles, and related needs
 </li>
 <li>
 Serve as a gatekeeper for personal communications, requests, and access
 </li>
 <li>
 Handle sensitive personal, legal, financial, and medical information with discretion
 </li>
 <li>
 Oversee personal projects, commitments, and obligations through completion
 </li>
 <li>
 Anticipate needs, solve problems proactively, and remove friction quietly
 </li>
 <li>
 Maintain organization across personal affairs, records, and digital systems
 </li>
 <li>
 Support personal travel planning and on-the-ground logistics
 </li>
 <li>
 Act as a trusted point of contact for close advisors, family, and select associates
 </li>
 <li>
 Protect privacy, boundaries, and personal time at all times
 </li>
 </ul>
 
 
 
 
 
 Secondary Responsibilities (Limited Business Support)
 
 
 <ul>
 <li>
 Coordinate select business-related scheduling or travel as needed
 </li>
 <li>
 Prepare brief summaries, reminders, and notes where personal and professional priorities intersect
 </li>
 <li>
 Liaise with business staff when personal logistics require coordination
 </li>
 </ul>
 
 
 
 
 
 Required Traits
 
 
 <ul>
 <li>
 High integrity and strong sense of responsibility
 </li>
 <li>
 Naturally discreet, composed, and trustworthy
 </li>
 <li>
 Highly organized with strong follow-through
 </li>
 <li>
 Calm and capable under pressure or in sensitive situations
 </li>
 <li>
 Emotionally intelligent and socially aware
 </li>
 <li>
 Proactive, observant, and self-directed
 </li>
 <li>
 Comfortable handling personal matters with professionalism
 </li>
 </ul>
 
 
 
 
 
 Experience &amp; Qualifications
 
 
 <ul>
 <li>
 Prior experience as a personal assistant, executive assistant, house manager, or similar role
 </li>
 <li>
 Demonstrated ability to manage confidential personal affairs responsibly
 </li>
 <li>
 Strong communication skills and attention to detail
 </li>
 <li>
 Technologically competent and security-conscious
 </li>
 <li>
 Flexible availability aligned with the CEO&rsquo;s schedule and lifestyle
 </li>
 </ul>
 
 
 
 
 
 Confidentiality and Trust
 
 
 
 This role requires a high level of trust and discretion. The Executive Assistant / Personal Assistant will have access to sensitive personal and private information and is expected to handle all matters with professionalism and confidentiality at all times.
 
 
 A non-disclosure agreement will be required. Maintaining privacy, exercising sound judgment, and acting with integrity are core expectations of this role, both during and after employment.
 
 
 
 
 
 
 What This Role Is (and Is Not)
 
 
 
 This is not a traditional corporate administrative role. It is a
 
 personal support and trust-based position
 
 intended for someone who values reliability, discretion, and long-term commitment. The right candidate operates quietly, efficiently, and without ego.
 
 
 
 
 
 
 Compensation
 
 
 
 Highly competitive and commensurate with experience. Structured as a long-term role for the right individual, with stability and trust at its core.
 
 
 
 
 
 
 Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.
 
 
 
 
 
 
 
 Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
 
 
</div>

Net2Source (N2S)

<div>
 
 If you are passionate about making a difference and ready to support a dynamic executive in driving positive change, we encourage you to apply for this exciting opportunity (Freshers are welcome)
 
 
 
 
 
 Job Description:
 
 
 We are seeking a dynamic and enthusiastic individual to join our team as a Personal Executive Assistant. This role offers a unique opportunity for someone who is deeply passionate about promoting women in leadership initiatives and is eager to support a high-level executive in their day-to-day operations. The ideal candidate will be driven, proactive, and committed to excellence, with a hunger to excel in all aspects of their work.
 
 
 
 
 
 Responsibilities:
 
 <ol>
 <li>
 Provide comprehensive administrative support to the executive, including managing calendars, scheduling meetings, and handling correspondence.
 </li>
 <li>
 Act as a liaison between the executive and internal/external stakeholders, ensuring timely communication and follow-up.
 </li>
 <li>
 Conduct research, compile data, and prepare reports or presentations as needed.
 </li>
 <li>
 Assist in organizing events, conferences, or workshops related to women in leadership initiatives.
 </li>
 <li>
 Support the executive in project management tasks, including tracking progress, setting deadlines, and coordinating team efforts.
 </li>
 <li>
 Handle sensitive information with discretion and maintain confidentiality at all times.
 </li>
 <li>
 Proactively identify opportunities to streamline processes and improve efficiency within the executive's workflow.
 </li>
 <li>
 Stay updated on industry trends and best practices related to women in leadership, contributing insights and ideas to support the company's initiatives.
 </li>
 <li>
 Collaborate with other team members to ensure seamless operations and alignment with overall company goals.
 </li>
 <li>
 Help with marketing and sales efforts as needed.
 </li>
 </ol>
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 Freshers are welcome with no experience
 </li>
 <li>
 Undergrads or Grads both can apply
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Excellent written and verbal communication abilities.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other relevant software is preferred.
 </li>
 <li>
 Ability to multitask and prioritize tasks in a fast-paced environment.
 </li>
 <li>
 Genuine passion for promoting women in leadership and a commitment to advancing diversity and inclusion in the workplace.
 </li>
 <li>
 Proactive mindset with a willingness to take initiative and drive results.
 </li>
 <li>
 High level of professionalism and integrity.
 </li>
 </ul>
 
 
</div>

Career Group

<div>
 
 
 Executive/Personal Assistant to CEO
 
 
 
 
 
 
 We are seeking a high-caliber, career-focused
 
 Executive/Personal Assistant
 
 to serve as the primary strategic partner and "right hand" to the Founder &amp; CEO of a rapidly scaling, female-founded AI technology startup.
 
 
 
 
 
 We are looking for a seasoned professional who views the EA craft as their long-term vocation and thrives in the "eye of the storm" within a fast-paced, 100-person tech firm. You will be deeply embedded in both the professional and personal architecture of the CEO&rsquo;s life, ensuring seamless operations as the company continues to disrupt the software space.
 
 
 
 
 
 
 Location:
 
 SoHo, New York City (In-Office)
 
 
 
 Hours:
 
 While standard hours are roughly 9:00 AM &ndash; 6:00 PM, this role requires a "whatever it takes" mindset. You are available as needed for events, travel shifts, and urgent priorities.
 
 
 
 
 
 
 Competitive Salary:
 
 $120k&ndash;$150k range; flexible up to $185k for those with direct Founder/CEO support experience at a similar tech scale.
 
 <ul>
 <li>
 Significant equity package in a high-growth firm.
 </li>
 <li>
 Unlimited PTO policy.
 </li>
 <li>
 401k and comprehensive health benefits.
 </li>
 </ul>
 
 
 
 
 
 The Profile
 
 
 
 The ideal candidate is a proactive "force multiplier" who possesses:
 
 <ul>
 <li>
 
 Startup DNA:
 
 You have 5&ndash;8 years of EA/PA experience in boutique, high-growth tech environments. You understand the pivots, funding cycles, and intensity of a scaling venture.
 </li>
 <li>
 
 High Standards &amp; Directness:
 
 You thrive in a culture of radical transparency and high-velocity execution. Our CEO is data-driven, brilliant, and moves fast; you must be two steps ahead at all times.
 </li>
 <li>
 
 Academic Excellence:
 
 A Bachelor&rsquo;s degree is required (Master&rsquo;s preferred).
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Complex Logistics:
 
 Manage a high-volume Google Suite calendar that blends heavy business schedules with personal commitments, including university lectures, speaking engagements, and board duties.
 </li>
 <li>
 
 Strategic Gatekeeping:
 
 Act as the primary filter for the CEO, managing internal and external communications with grace and precision.
 </li>
 <li>
 
 Travel &amp; Expenses:
 
 End-to-end coordination of intricate travel itineraries and meticulous expense management.
 </li>
 <li>
 
 Personal &amp; Ops Support:
 
 Handle a fluctuating mix of professional operations and personal assistant tasks (ranging from 10% to 40% of the role depending on the week).
 </li>
 <li>
 
 Office Management:
 
 Assist with SoHo office operations and general "glue" tasks that keep a growing startup functional.
 </li>
 </ul>
 
 
 Requirements &amp; Skills
 
 
 <ul>
 <li>
 
 Tech Stack:
 
 Expert-level proficiency in Google Workspace and standard modern office tools.
 </li>
 <li>
 
 Anticipation:
 
 The ability to sense needs before they are articulated. You don't just solve problems; you prevent them.
 </li>
 <li>
 
 Culture Fit:
 
 You are "scrappy" but polished, capable of "vibing" with a young, energetic team while maintaining absolute professionalism.
 </li>
 <li>
 
 Background:
 
 Please note we are specifically seeking candidates from
 
 tech startups
 
 .
 </li>
 </ul>
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Executive/Personal Assistant to CEO

GULF REALTY REAL ESTATE

We are currently hiring a dynamic and motivated individual to join our team in a multi-functional role covering Business Development, HR, and Personal Assistant responsibilities.If you are organized, confident, and know how to get things done &mdash; we want you.Key Responsibilities:Business Development:<ul><li>Identify new business opportunities and potential clients</li><li>Build and maintain client relationships</li><li>Assist in sales strategies and company growth</li></ul>HR Responsibilities:<ul><li>Handle recruitment and candidate screening</li><li>Schedule interviews and manage onboarding</li><li>Maintain employee records and coordination</li></ul>Personal Assistant:<ul><li>Manage schedules, meetings, and daily tasks</li><li>Coordinate with internal teams and external clients</li><li>Assist management in administrative work</li></ul>Requirements:<ul><li>Minimum 1&ndash;2 years of experience (preferred)</li><li>Strong communication skills (English required)</li><li>Good organizational and multitasking ability</li><li>Confident, presentable, and proactive attitude</li><li>Must be currently based in UAE</li></ul>Salary &amp; Benefits:<ul><li>Salary depends on experience</li><li>Performance-based incentives</li><li>Growth opportunities within the company</li></ul>How to Apply:Please apply with your updated CV and mention:<ul><li>Your current location</li><li>Years of experience</li><li>Availability to join</li></ul>Job Type: Full-timePay: AED3,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>Do you currently hold a valid UAE residence visa? If yes, please specify type (own / company / visit).</li><li>What is your current location and where are you originally from?</li><li>Which languages are you fluent in?</li><li>How many years of experience do you have in UAE?</li><li>How soon can you join?</li></ul>Work Location: In person

Business Development Executive / Personal Assistant

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Executive/Personal Assistant to CEO

Business Development Executive / Personal Assistant