executive administrative assistant i

Elevance Health

<div>Executive Administrative Assistant I
Location: 1001 Pennsylvania Ave NW, Washington DC.
This role requires associates to be in-office 4 days per week, fostering collaboration and connectivity, while providing flexibility to support productivity and work-life balance. This approach combines structured office engagement with the autonomy of virtual work, promoting a dynamic and adaptable workplace.
Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless an accommodation is granted as required by law.
The Executive Administrative Assistant I is responsible for performing a variety of support functions to a vice president and his/her leadership team.
How you will make an impact:<ul><li>
Writes and routes confidential correspondence.
</li><li>Screens, handles, or distributes incoming phone calls and emails.
</li><li>Maintains confidential correspondence and general files.
</li><li>Schedules meetings, maintains calendar of VP and/or leadership team, and coordinates with others to schedule meetings and resolve calendar conflicts.</li><li>
Orders and organizes supplies.
</li><li>Prepares and tracks budgets.
</li><li>Coordinates travel plans.
</li><li>Submits expense reports.
</li><li>Prepares statements of work, requisition requests, and check payment/invoice requests.
</li><li>Compiles and distributes meeting minutes.
</li><li>Compiles information for reports, documents, and proposals.
</li><li>Collates and assembles materials, makes arrangements for meetings/presentations.
</li><li>Organizes chart updates.
</li><li>Prepares forms and reviews documentation for conformance with internal policies and procedures.
</li><li>Utilizes various software packages such as spreadsheet, word processing, data base and graphics to produce high quality reports, presentations, and documents.
</li><li>Researches, verifies, and prepares reports.
</li><li>Creates and maintains databases.
</li><li>Performs diversified and confidential administrative duties requiring comprehensive skill and knowledge of organization policies and procedures.
</li><li>Sits at the front desk of the Washington, DC office to provide a professional and welcoming atmosphere to guests and vendors.</li></ul>
Minimum Requirements:
Requires a HS diploma or equivalent and a minimum of 5+ years administrative experience; or any combination of education and experience which would provide an equivalent background.
Preferred Skills, Capabilities and Experiences:<ul><li>
Bachelor&rsquo;s degree preferred.
</li><li>Interest or experience in healthcare and/or health insurance preferred.
</li></ul>For candidates working in person or virtually in the below location(s), the salary* range for this specific position is $32.74 to $49.10.
Locations: Washington, DC.
In addition to your salary, Elevance Health offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). The salary offered for this specific position is based on a number of legitimate, non-discriminatory factors set by the Company. The Company is fully committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, and local pay equity laws.
<ul><li>The salary range is the range Elevance Health in good faith believes is the range of possible compensation for this role at the time of this posting. This range may be modified in the future and actual compensation may vary from posting based on geographic location, work experience, education and/or skill level. Even within the range, the actual compensation will vary depending on the above factors as well as market/business considerations. No amount is considered to be wages or compensation until such amount is earned, vested, and determinable under the terms and conditions of the applicable policies and plans. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company&rsquo;s sole discretion, consistent with the law.</li></ul> 

Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.
Who We Are
Elevance Health is a health company dedicated to improving lives and communities &ndash; and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve.
How We Work
At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business.
We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.
Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process.
The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws.
Elevance Health is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact elevancehealthjobssupport@elevancehealth.com for assistance.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.
Prospective employees required to be screened under Florida law should review the education and awareness resources at HB531 | Florida Agency for Health Care Administration.</div>

Executive Administrative Assistant I

TEEMA

<div>Good morning! This is a high-impact, high-visibility role. Finding an EA in the DC market who can navigate both the legal world and the Department of Defense (DoD) requirements&mdash;all while commanding a six-figure salary&mdash;requires a posting that sounds as prestigious as the position itself.
Here is the refined package for the Executive Administrative Assistant to the General Counsel.<h2 class="jobSectionHeader">
1. Professional Job Posting: Executive Assistant to the General Counsel</h2>
Title: Executive Assistant to the General Counsel (Legal &amp; Strategic Support) Location: Washington, DC (High-Profile / Fast-Paced) Salary Range: $100,000 &ndash; $112,000 Company: Confidential &ndash; Premier Government Healthcare &amp; Legal Entity
The Opportunity We are seeking a career Executive Assistant with a sophisticated legal background to support the General Counsel in our Washington, DC office. This is not a standard administrative role; it is a high-level partnership requiring the discretion of a legal professional and the technical agility of a modern coordinator. You will act as the &quot;right hand&quot; to legal leadership, managing complex calendars, board-level communications, and sensitive government-related documentation.
Key Responsibilities<ul><li>
Legal &amp; Executive Liaison: Provide elite-level support to the General Counsel, including drafting, proofreading, and editing complex legal correspondence and board-level documents.</li><li>
Complex Orchestration: Manage high-density Outlook calendars, coordinate intricate domestic/international travel, and develop detailed itineraries.</li><li>
Board &amp; Event Coordination: Lead the logistical planning for Board of Trustees meetings and high-profile organizational events.</li><li>
Technical Trouble-Shooting: Act as a first-line resource for executive technology, including VPN, Zoom, Microsoft 365, and DocuSign.</li><li>
Confidentiality &amp; Compliance: Handle highly sensitive information with absolute discretion, ensuring all tasks align with DoD standards and healthcare regulations.</li></ul>
Required Qualifications<ul><li>
Clearance: Must be a U.S. Citizen capable of obtaining a favorable Department of Defense (DoD) background investigation.</li><li>
Experience: 10+ years of Executive Administrative experience, with at least 5 years specifically supporting a General Counsel or working within a legal office (in-house or government).</li><li>
Education: High School Diploma or GED required (Bachelor&rsquo;s in Business preferred).</li><li>
Tech Stack: Advanced proficiency in Microsoft 365 (Teams, Word, Excel, PPT), Zoom, and DocuSign.</li></ul>
Preferred Skills<ul><li>
Knowledge of government programs (TRICARE, VA, Military Health System).</li><li>
Background in a healthcare environment.</li><li>
Prior military service is highly valued.</li></ul>
#Workwolf #BCDC_Consulting</div>

Executive Administrative Assistant

Topsoe

We are seeking a Senior Executive Assistant with 15+ years of experience supporting C-suite leadership to provide trusted, highly sophisticated support to Topsoe&rsquo;s Chief Sustainability &amp; External Affairs Officer. This role is for a seasoned executive partner&mdash;who can operate confidently and with meticulous attention to detail in supporting a senior leader responsible for many critical corporate functions. The ability to thrive in a fast-moving, globally complex environment is a must.This role goes far beyond traditional administrative support. The Senior Executive Assistant will act as a central coordination and execution hub enabling the Chief Sustainability &amp; External Affairs Officer whose portfolio includes the corporate strategy, strategy execution, marketing, brand, communications, public affairs, sustainability, product stewardship, and external partnerships organizations. The position requires exceptional judgment, anticipation, discretion, and the ability to manage complexity across multiple workstreams, stakeholders, and geographies. It will include coordinating inputs across teams, preparing executives for high-stakes internal and external engagements, and ensuring follow-through on complex initiatives that span the organization.In addition to managing highly complex calendars and logistics, the role will lead the development of C-suite&ndash;level briefing materials, support senior leadership engagement at major global forums, and oversee key administrative and coordination processes that underpin effective executive decision-making. The successful candidate will a trusted partner to senior leaders.This is an opportunity for an accomplished executive support professional to operate at the heart of Topsoe&rsquo;s global leadership agenda, directly contributing to the effectiveness, coherence, and impact of senior executives shaping the energy transition.The Senior Executive Assistant will:<ul><li>Serve as primary executive support to the Chief Sustainability &amp; External Affairs Officer managing highly complex, dynamic calendars, priorities, and logistics across global time zones.</li><li>Oversee all executive logistics, including travel planning, itineraries, meeting logistics (including for complex major global events like the annual World Economic Forum meeting in Davos), expense reporting, invoice processing, and compliance with internal procedures.</li><li>Act as a coordination point across functions, working closely with teams in strategy, communications, brand, marketing, public affairs, sustainability, product stewardship and the businesses to align inputs, timelines, and priorities.</li><li>Lead complex administrative and project management processes, including managing projects related to annual budget development, corporate strategy and market intelligence, executive and board strategy presentation coordination, tracking of priorities and commitments, and continuous improvement of executive support processes.</li><li>Lead the preparation of high-quality C-suite materials, including briefing memos, presentations, talking points, speeches, background research, and executive summaries across strategy, sustainability, communications, public affairs, product stewardship and other functional areas.</li><li>Handle highly sensitive and confidential information with the utmost discretion, professionalism, and sound judgment.</li><li>Perform additional responsibilities as required to support the effectiveness of senior leadership.</li></ul>What You Will Bring:<ul><li>15+ years of experience in a senior executive assistant or equivalent executive support role, with sustained experience supporting C-suite executives in complex, global organizations.</li><li>Demonstrated ability to support executives with broad portfolios, including strategy, communications, marketing, brand, public affairs, and sustainability.</li><li>Proven experience preparing executive-level briefing materials and coordinating inputs from multiple senior stakeholders.</li><li>Exceptional organizational skills, and attention to detail, with the ability to manage high volumes of competing priorities with precision and calm under pressure.</li><li>Strong project management capability, including experience coordinating cross-functional processes and executive-level deliverables.</li><li>Outstanding written and verbal communication skills, with confidence interacting with senior internal and external stakeholders.</li><li>High level of discretion, judgment, and professionalism; trusted to manage highly confidential information.</li><li>Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel), Adobe Acrobat, and digital collaboration tools.</li><li>Bachelor&rsquo;s degree required or equivalent professional experience; graduate degree preferred.</li></ul>Why Join Us:Joining Topsoe means becoming part of a supportive, collaborative, and innovative environment where teamwork, trust, and continuous improvement are at the core of our culture. You will have the opportunity to work alongside passionate professionals from diverse backgrounds, spearheading initiatives that drive environmental stewardship and social responsibility. This role offers a unique platform to make a tangible impact on the global energy transition, shaping a more sustainable future while advancing your own professional growth. At Topsoe, your contributions will be valued, and you will be empowered to lead meaningful change in a company committed to making a difference.Your New Team: You will become part of the Sustainability &amp; External Affairs team, while also collaborating with Topsoe professionals across the entire organization. Together, you will share knowledge, support each other, and work closely to solve complex challenges.How You Can Apply: If you would like to be part of a team of skilled and professional colleagues in an informal organization, please submit your documents in English. here: https://jobs.topsoe.com/job/Washington%2C-D_C_-Senior-Executive-Assistant-20001/1354345257/Application deadline: April 27, 2026.We welcome applications from all qualified candidates, irrespective of their gender, age, religion, disability, ethnic background, and geographical location. We encourage individuals from diverse cultures and countries to apply and contribute to our global team.To ensure a secure and trustworthy work environment, our recruitment process may include background checks, requests for criminal records, and contact with references.To headhunters: Thank you for your interest in our company. However, we would like to inform you that we have a dedicated internal team managing our recruitment process. We kindly request that you refrain from reaching out to us regarding potential candidates. Thank you for your understanding.About Us: Topsoe is a leading global provider of advanced technology and solutions for the energy transition. Built on decades of scientific research and innovation, we are working with customers and partners to drive energy resiliency and to achieve their sustainability goals. We offer world-leading solutions for transforming renewable resources into fuels and chemicals, and we provide technologies needed to produce low-carbon and conventional fuels and chemicals as well as ensuring clean air. We were founded in 1940 and are headquartered in Denmark, with over 2,800 employees serving customers all around the globe. To learn more, visit www.topsoe.com.Pay: $90,000.00 - $110,000.00 per yearWork Location: In person

Senior Executive Assistant

Stimson Center

<div>Administrative Assistant
FTE: 100%
Salary: $49,500 to $73,500
Location: Washington, DC 
About Stimson
The Henry L. Stimson Center (Stimson), a nonpartisan global security think tank located in Washington, DC, seeks an Administrative Assistant reporting to the Deputy Chief of Staff in the Executive Office. This role ensures that our practices support our mission-driven work, align with Stimson's vision, values, strategic goals, standards of conduct, and operational objectives, and demonstrate our commitment to diversity, equity, inclusion, and employee well-being.
We seek a highly motivated, organized, entrepreneurial, and collaborative individual committed to Stimson's mission and core values. This person understands that any organization is only as good as the people working there and the relationships they build and sustain. This job will require building authentic relationships with staff and affiliates that facilitate the successful candidate's ability to challenge, develop, and support them. 
About the Program and Position Summary
Full-time; in-office presence required Monday-Thursday, Friday remote
The Henry L. Stimson Center seeks a highly organized and detail-oriented administrative professional to support the President &amp; CEO, the Senior Vice President of Research Programs, and Vice President of External Affairs, plus others in the Executive Office. This position is focused on administrative duties, including scheduling, coordination, and day-to-day administrative and logistical tasks that ensure the smooth operation of the Executive Office. This is not a research position. The ideal candidate is reliable, attentive to detail, proactive, and comfortable managing multiple tasks in a fast-paced environment. Strong organizational skills, professionalism, and clear communication are essential. 
Responsibilities:<ul><li>
Maintain calendars, schedule meetings, and coordinate travel for members of the Executive Office;</li><li>
Prepare logistical support for internal and external meetings, including scheduling rooms, preparing and distributing prep materials, arranging catering, or taking notes, when needed;</li><li>
Assist with preparation and formatting of agendas, correspondence, and reports;</li><li>
Support administrative coordination for Board of Directors events;</li><li>
Track and submit monthly expense reports;</li><li>
Maintain organized electronic and physical files and records; and</li><li>
Perform other administrative duties as may be required.</li></ul> 
Qualifications &ndash; required:
<ul><li>Ability to keep pace in a high-speed work environment and an ability to respond to requests quickly;</li><li>
Meticulous organizational skills and attention to detail;</li><li>
Ability to manage multiple tasks and meet deadlines;</li><li>
Demonstrated ability to plan, prioritize, and schedule work activities while managing time efficiently;</li><li>
Ability to follow instructions and the capacity to self-manage;</li><li>
Ability to work both independently and with a team successfully;</li><li>
An innovative spirit, a way with people, a calm-under-pressure and flexible approach when things move quickly;</li><li>
Strong verbal and written communication skills;</li><li>
Excellent interpersonal skills, including the ability to build and manage relationships with all staff, donors, and others within the Stimson community;</li><li>
Accountability, professionalism, and commitment to excellence;
</li><li>Maintains discretion; and</li><li>
Intermediate to advanced skills in Microsoft suite (Outlook, Word, Excel, PowerPoint, etc.), Salesforce, and academic/foreign policy research.</li></ul> 
Qualifications &ndash; preferred:
Prior administrative or office support experience, preferably in a nonprofit environment. 
We welcome applications from candidates who may not meet all preferred qualifications. 
Application requirements:<ul><li>
Qualified candidates should submit cover letter with salary requirements and resume.
</li><li>Incomplete applications will not be considered.</li></ul> 
Applicants must be eligible to work in the United States. Visa sponsorship is not available for this position. 
Employee Benefits
15 Vacation Days, 10 Sick Days, 13 Paid Holidays, Medical, Dental, and Vision Insurance, Retirement Match, Long-Term and Short-Term Disability Insurance, Accidental Death and Dismemberment Insurance, Life Insurance, Flexible Spending Plan, Commuting, Wellness, Education Benefits, Parental Leave, and Bereavement Leave. 
Stimson is an equal-opportunity employer. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.</div>

Administrative Assistant

Trivium Group

<div>
 
 
 Executive Assistant / Life Manager (Founder's Office)
 
 
 
 
 📍 Location: Washington, DC (Hybrid / Flexible Local Presence Required)
 
 💼 Position: Executive Assistant | Life Manager | Personal &amp; Operations Support
 
 🕒 Type: Full-Time | 1099 Contractor (with potential for long-term engagement)
 
 💰 Compensation: $50,000 - $60,000 annually (DOE) + performance-based growth potential
 
 
 
 About the Employer
 
 
 
 
 Tayvon Jackson is a high-profile author, financial advisor, and former Division 1 basketball standout based in the DMV area. As the founder of New Perspective Financial Solutions and a contributor to Forbes and CBS's Great Day Washington, Tayvon manages a diverse portfolio including multiple companies, a basketball team, and various real estate properties.
 
 
 We are seeking a high-energy, "high-drive" Life Manager to act as the central hub for Tayvon and his fianc&eacute;e's personal and professional lives. This is a role for an operator who thrives in a fast-paced environment and is ready to own the day-to-day execution of a multifaceted lifestyle.
 
 
 
 🧠 About the Role
 
 
 
 
 We are seeking a highly organized, proactive, and resourceful Executive Assistant / Life Manager to support a fast-paced entrepreneur managing multiple businesses, real estate assets, and personal responsibilities.
 
 
 This is a high-trust, high-responsibility role designed for someone who thrives in managing complexity, bringing order to chaos, and creating efficiency across both personal and business operations.
 
 
 You will act as a central right hand, ensuring the executive's life runs seamlessly so they can focus on business growth and strategic priorities.
 
 
 
 🧩 Key Responsibilities
 
 
 
 
 🏠 Personal &amp; Household Management
 
 
 
 <ul>
 <li>
 Coordinate household operations including cleaning staff, meal prep services, and vendors
 </li>
 <li>
 Ensure smooth daily home logistics for executive and partner
 </li>
 <li>
 Manage errands, personal requests, and day-to-day coordination
 </li>
 <li>
 Oversee pet-related scheduling and household needs
 </li>
 </ul>
 
 💰 Financial &amp; Administrative Organization
 
 
 
 <ul>
 <li>
 Organize and maintain overview of multiple properties and recurring bills
 </li>
 <li>
 Track utilities, invoices, and payment schedules to ensure nothing is missed
 </li>
 <li>
 Assist in basic financial tracking and expense organization
 </li>
 <li>
 Maintain structured systems for personal and business obligations
 </li>
 </ul>
 
 ✈️ Travel &amp; Lifestyle Coordination
 
 
 
 <ul>
 <li>
 Plan and manage domestic and international travel end-to-end
 </li>
 <li>
 Provide itinerary breakdowns, cost summaries, and recommendations
 </li>
 <li>
 Handle bookings for flights, hotels, dining, and experiences
 </li>
 <li>
 Manage last-minute changes and travel disruptions
 </li>
 </ul>
 
 📧 Executive Support &amp; Communication
 
 
 
 <ul>
 <li>
 Monitor and filter high-volume personal and business emails
 </li>
 <li>
 Identify priorities and provide daily/weekly email summaries
 </li>
 <li>
 Draft responses and coordinate follow-ups when needed
 </li>
 <li>
 Act as gatekeeper to protect executive time and focus
 </li>
 </ul>
 
 📅 Scheduling &amp; Calendar Management
 
 
 
 <ul>
 <li>
 Maintain structured calendars for executive and partner
 </li>
 <li>
 Coordinate meetings, personal commitments, and business obligations
 </li>
 <li>
 Anticipate scheduling conflicts and proactively resolve them
 </li>
 </ul>
 
 🎯 Relationship &amp; Personal Coordination
 
 
 
 <ul>
 <li>
 Assist with personal gifting, reminders, and special events (birthdays, holidays)
 </li>
 <li>
 Help coordinate personal experiences and relationship activities (dinners, surprises, etc.)
 </li>
 <li>
 Support lifestyle organization to ensure efficiency and balance
 
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 ⚙️ What We're Looking For
 
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant, Personal Assistant, or Life Manager
 </li>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Ability to multitask across personal and business responsibilities
 </li>
 <li>
 Comfortable working in a fast-paced, always-on environment
 </li>
 <li>
 Strong communication skills (written and verbal)
 </li>
 <li>
 Proactive mindset &mdash; anticipates needs before they are expressed
 </li>
 <li>
 Ability to handle confidential and sensitive information with discretion
 </li>
 <li>
 Must have reliable transportation and live near Washington, DC
 
 </li>
 </ul>
 
 🛠️ Tools &amp; Systems (Preferred but Not Required)
 
 
 
 <ul>
 <li>
 Google Workspace (Calendar, Gmail, Sheets)
 </li>
 <li>
 Microsoft Excel
 </li>
 <li>
 Task management tools (Notion, Asana, Monday.com, etc.)
 </li>
 <li>
 Experience with AI tools like ChatGPT is a plus
 </li>
 <li>
 Basic financial tracking tools or budgeting systems
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 
 💰 Compensation &amp; Contract
 
 
 
 <ul>
 <li>
 $50,000 - $60,000 annually (based on experience)
 </li>
 <li>
 1099 Independent Contractor arrangement
 </li>
 <li>
 30-day probation period
 </li>
 <li>
 Opportunity for long-term growth based on performance
 
 
 </li>
 </ul>
 
 🚀 Why This Role Is Exciting
 
 
 
 
 This is not a traditional assistant role.
 
 
 You will be the operational backbone of a high-growth entrepreneur's personal and business life, managing everything from household logistics to financial organization and travel coordination.
 
 
 If you thrive in ownership, fast execution, and high-impact support roles, this position offers autonomy, trust, and real responsibility.
 
</div>

Dexis

<div>
 Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world.
 
 
 At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.
 
 
 
 About The Position
 
 
 
 A U.S. government agency requires a full time Executive Assistant contractor to provide critical administrative support to Senior Leadership within the agency.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office
 </li>
 <li>
 Responding to and scheduling requests for meetings, invitations, and requests to participate at special event, booking official appointments and meetings
 </li>
 <li>
 Greeting and escorting guests at Agency Headquarters
 </li>
 <li>
 Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses
 </li>
 <li>
 Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader&rsquo;s office
 </li>
 <li>
 Managing incoming and outgoing communications, including email, phone calls, and mail
 </li>
 <li>
 Assisting with travel coordination and voucher processing for the office
 </li>
 <li>
 Maintaining records and databases, including tracking projects and deadlines
 </li>
 <li>
 Coordinating with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders office
 </li>
 <li>
 Process internal ethics clearances for speakers&rsquo; participation at events or widely attended gatherings
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 3 years&rsquo; experience providing administrative support in a federal environment.
 </li>
 <li>
 Detail orientated, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously.
 </li>
 <li>
 Excellent verbal and written communication and grammatical skills.
 </li>
 <li>
 Candidate must be able to perform with minimal supervision in a high pace environment.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 A Bachelor of Arts in Business Administration.
 </li>
 <li>
 Bilingual English/Spanish or English/Portuguese.
 
 
 </li>
 </ul>
 
 Work Environment Requirements
 
 
 
 <ul>
 <li>
 This contract does not allow for work to take place outside of agency headquarters. There will be no &ldquo;telework&rdquo; or &ldquo;remote work.&rdquo;
 </li>
 <li>
 The Executive Assistant must work 8 hours each day, with an additional 45-minute lunch break. Must work during core business hours of 9:00 am to 3:45 pm each day but may flex their start time and end times outside of the core hours within a 7:00 am to 5:45 pm window.
 </li>
 <li>
 The Executive Assistant is not required to work during Federal Holidays or any other point in which the agency headquarters building is closed (ex: presidential-directed holiday, administrative leave directed by the CEO resulting in building closure, weather related emergencies resulting in building closure, etc.).
 </li>
 <li>
 No travel is anticipated as part of this contract.
 
 
 </li>
 </ul>
 Below is the pay range aligned with this position. When developing a range, Dexis evaluates compensation holistically, triangulating between external market research, our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidate's qualification, relevant education and experience, skills, performance, and organizational needs.
 
 
 
 Dexis Pay Range For This Role
 
 
 
 $60,000&mdash;$60,000 USD
 
 
 Dexis is on a mission to help solve today&rsquo;s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is &ldquo;find a way or make a way&rdquo; &mdash; that&rsquo;s how Dexis goes &ldquo;all in.&rdquo; How will you?
 
 
 
 If you are passionate about this opportunity, apply now!
 
 
 
 Only those applicants who meet the above criteria will be contacted for interview.
 
 
 Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.
 
 
 As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.
</div>

Executive Assistant

Pathfinder Consultants LLC

Pathfinder Consultants, a verified SDVOSB located in Washington, DC has a job opening for a Executive Assistant supporting the Security Director (SD) for the St. Elizabeths Campus on a contract supporting the Department of Homeland Security (DHS), Federal Protective Service (FPS). This position will be located onsite in Washington, DC.Minimum Position Requirements:<ul><li>Bachelor's Degree</li><li>2+ years minimum relevant, professional Executive Assistant experience</li><li>Must possess outstanding organizational skills, outstanding communication skills, exceptional writing capabilities and be capable of using the DHS systems necessary to support the Security Director.</li><li>Must be experienced using systems including WebTA, Concur Government Edition, Correspondence tracking tool and all MS office Suite applications.</li><li>The EA will often be the voice and first point of contact for FPS in dealing with our stakeholders and other FPS Offices with the Region, at headquarters and across the country.</li></ul>Essential Duties and Responsibilities:<ul><li>Manage and prepare the schedule, coordinate travel arrangements, and handle all facets of administrative duties required to support the Federal Protective Service as a Law Enforcement Agency.</li><li>Developing tasking&rsquo;s, briefings, reports, fact sheets, talking points, communications, and outreach for the FPS Regional 11 program office Director&rsquo;s Office.</li><li>Reviewing work products, requiring a high degree of familiarity with relevant policies, programs, and standards; identify issues and opportunities for improvement to the Director and Deputy Director.</li><li>Managing internal and external communications to include speaker requests and associated clearance processes, development of charts, memorandum, reports, letters and tasks, reviewing briefings and presentations, and coordinating participation of senior executives at major events.</li><li>Developing templates and standards to report on activities not covered by DHS, NPPD, or templates and standards.</li><li>Ensuring task coordination across FPS Branches/Districts while providing quality control to advance information-sharing.</li><li>Researching and recommending changes to policy through participation in policy related Headquarters tasks and meetings.</li><li>Developing meeting reports and tracking status of assignments.</li><li>Reviewing and editing: Strategic planning documents, Policy guidance, Implementation guidelines, Memorandum, reports, fact sheets, briefs, excel reports and tasks, roles and responsibility descriptions and tables of organization.</li><li>Operating correspondence management system to track and monitor all internal and external tasks.</li><li>Position may require extended hours periodically as requested from the COR directly to the CO for authorization due to mission critical task assignments.</li><li>Demonstrate ability to read, interpret and follow policy, regulations, and directives.</li><li>Use macros, create pivot tables, charts, and graphs, and use simple and complex formulas including color codes when developing spreadsheets.</li><li>Be proficient in government financial, procurement and property management software.</li><li>Track action items generated from staff meetings.</li><li>Prepare meeting minutes, and support outreach events and associated roundtables</li><li>Perform duties as needed in support of Program requirements</li></ul>Job Types: Contract, Full-timePay: From $40.54 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyApplication Question(s):<ul><li>How is your previous experience relevant to this role?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>administrative duties: 2 years (Required)</li><li>Executive Assistant: 2 years (Required)</li><li>Manage and prepare the schedules: 2 years (Required)</li><li>coordinate travel arrangements: 2 years (Required)</li></ul>Security clearance:<ul><li>Confidential (Preferred)</li></ul>Ability to Commute:<ul><li>Washington, DC 20032 (Required)</li></ul>Work Location: In person

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