executive administrative assistant

Sonina Properties

Job OverviewSeeking an organized and proactive Executive Administrative Assistant to support our executive team and ensure the smooth operation of our office environment.Duties<ul><li>Manage calendars, schedule appointments, coordinate meetings for executives with attention to detail and prioritization.</li><li>Handle correspondence, prepare reports, and draft professional communications using Microsoft Office and Google Workspace productivity software.</li><li>Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents and records.</li><li>Assist with bookkeeping tasks such as invoicing and expense tracking using QuickBooks or similar accounting software.</li><li>Operate multi-line phone systems with professionalism, providing exceptional customer service and client communication.</li><li>Support office management activities including supply procurement, facility coordination, and front desk responsibilities.</li><li>Timely completion of administrative tasks.</li><li>Personal assistant support to executives as needed, including calendar management and travel arrangements.</li><li>Learning Buildium, a property management software system.</li><li>Utilize technical proficiency in computer literacy, spreadsheets, typing skills, and office technology to enhance productivity.</li></ul>Experience<ul><li>Proven experience in an administrative or executive assistant role within a professional office environment.</li><li>Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.</li><li>Experience with office management functions such as filing systems, supply management, and front desk operations.</li><li>Spanish language abilities are highly desirable to facilitate communication with diverse clients and team members</li><li>Excellent written and verbal communication skills</li></ul>Join our team as an Executive Administrative Assistant to play a vital role in supporting our leadership while fostering an efficient and welcoming office environment!Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Flexible schedule</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>How fluent are you in Microsoft Word?</li><li>What's your fluency in Excel? How many years have you used Excel?</li><li>Do you have a car to get to the office in Potomac? There is no public transportation for a mile</li></ul>Experience:<ul><li>Administrative : 1 year (Required)</li></ul>License/Certification:<ul><li>Any certifications or licenses? (Preferred)</li></ul>Ability to Commute:<ul><li>Potomac, MD 20854 (Required)</li></ul>Work Location: In person

Executive Administrative Assistant

Metropolitan Companies

<div><h3 class="jobSectionHeader">Description</h3><div> 

Metropolitan Companies is looking for an Executive Administrative Assistant to join our team! The Executive Administrative Assistant for supporting the needs of the Chief Financial Officer (CFO) and other executives as needed. We have a competitive package that includes benefits (medical, dental, vision, life, short- and long-term disability), holiday pay, paid time off, bonus, 401k, and more. If you are flexible, motivated and want to join a growing company, then this is the role for you!</div> 
<h3 class="jobSectionHeader">
Key Responsibilities</h3> 
<ul>
<li>
Provide high-level administrative support and assistance</li>
<li>Manage calendar</li>
<li>Coordinate meetings with teams and provide updates on deliverables</li>
<li>Prepare communications for reporting, presentations and general correspondence</li>
<li>Manage filing for project plans and necessary documents</li>
<li>Conduct small research projects with executive direction</li>
<li>Arrange travel and accommodations</li>
<li>Coordinate executive meetings and order lunches</li>
<li>General administrative duties</li></ul> 
<h3 class="jobSectionHeader">
Skills, Knowledge and Expertise</h3><div> 
Competencies</div><ul>
<li>Proficient in Microsoft Office Suite</li>
<li>Excellent verbal and written communication</li>
<li>Professional demeanor</li>
<li>Organizational and time management skills</li>
<li>Ability to multi-task</li></ul><div> 
</div><div>
Requirements:</div><ul>
<li>High School Diploma</li>
<li>3+ years or experience as an executive administrative assistant</li>
<li>Associates or Bachelor&rsquo;s Degree preferred</li>
<li>Ability to travel in local area as needed</li></ul><div></div><h3 class="jobSectionHeader"> 
Benefits</h3> 
<ul>
<li>
Medical/Dental/Vision Insurance</li>
<li>Voluntary Benefits (Life Insurance, Short-term &amp; Long-term Disability)</li>
<li>Health Savings Plan (HSA)</li>
<li>401k Plan</li>
<li>Holiday Pay</li>
<li>Paid Time Off</li>
<li>Bonus Program</li>
<li>Employee Referral Bonus</li></ul><div></div><h3 class="jobSectionHeader"> 
About Metropolitan Companies
</h3><div>At its inception over 35 years ago, Metropolitan Management Group began on the principle of an honest handshake. Today, that handshake represents the strong relationships we have built with our team members. It is due to their complete efforts and commitment to our company that has made us a successful leader in the Real Estate Industry. 
</div><div>Over the years, we have grown into Metropolitan Companies, and our culture emanates an entrepreneurial spirit, respect, and responsibility. We have firmly committed to support these aspects of our team members careers, both professionally and personally. While these core elements reflect our strong standards, they also create and promote a positive work environment.</div></div>

PrivateFlite Aviation

<div>Description:

Basic Function: 
The Executive Administrative Assistant provides high-level administrative, operational, and project support to senior aviation leadership. This role ensures the efficiency and effectiveness of daily operations by managing critical communications, coordinating schedules, supporting compliance processes, and assisting with initiatives that enhance operational performance, efficiency and safety.
Duties &amp; Responsibilities:<ul><li>Support the Director of Operations, Chief Pilot, and Executive Team with daily administrative and operational tasks.</li><li>Maintain personnel and training records.</li><li>Assist with FAA, ARGUS, IS-BAO, and internal audits.</li><li>Assist with Safety Management System (SMS) documentation and reporting.</li><li>Prepare operational reports and management summaries.</li><li>Coordinate communication between Flight Operations, Maintenance, Dispatch, Owner Services, Executive and Sales Departments.</li><li>Assist with onboarding of pilots and flight department personnel.</li><li>Maintain organized electronic and physical filing systems.</li><li>Monitor regulatory compliance and ensure documentation remains current.</li><li>Coordinate meetings, agendas, and follow-up action items.</li><li>Assist in aircraft on-boarding documentation and reporting to FAA.</li><li>Other administrative responsibilities as assigned.</li></ul>
Requirements:

 Required Qualifications:<ul><li>3-5 years office manager or executive administration experience.</li><li>Aviation industry experience a plus.</li><li>Office Manager or Executive Administration experience.</li><li>Excellent organizational and project management skills.</li><li>Exceptional written and verbal communication skills.</li><li>Ability to manage multiple priorities simultaneously.</li><li>High attention to detail and accuracy.</li><li>Proficiency with Microsoft Office Suite.</li><li>Professional demeanor and ability to maintain confidentiality.</li><li>Ability to work effectively in a fast-paced charter environment.</li><li>Knowledge of FAA regulations and compliance requirements a plus.</li><li>Experience with Aviation Safety Management Systems (SMS) a plus.</li><li>Experience with Flight Schedule Pro, CAMP, FlightDocs, or similar aviation software a plus.</li></ul>
Job Type: Full-time
Benefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>
Schedule:<ul><li>Monday to Friday</li></ul>
Education:<ul><li>High school diploma or equivalent (associate or bachelor&rsquo;s degree in business administration, office management or related field preferred)</li></ul></div>

Synventive Engineering

Job SummaryWe are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! In this vital role, you will serve as the primary support for executive leadership, ensuring smooth daily operations and efficient office management. Your energetic approach and exceptional organizational skills will help foster a productive work environment, enabling leadership to focus on strategic initiatives. This position offers an exciting opportunity to showcase your administrative expertise while contributing to the overall success of our organization.Duties<ul><li>Manage complex calendars, schedule appointments, and coordinate meetings for executive team members with precision and professionalism.</li><li>Handle multi-line phone systems, screen calls, and direct inquiries with excellent phone etiquette and customer service skills.</li><li>Prepare, review, and organize documents using Microsoft Office Suite, including Word processing, spreadsheets, and productivity software.</li><li>Maintain accurate data entry records, files, and filing systems to ensure easy retrieval of information.</li><li>Assist with office management tasks such as supply ordering, equipment maintenance, and general administrative support.</li><li>Facilitate client communication and support front desk operations to create a welcoming environment for visitors and callers.</li><li>Utilize technical proficiency in computer literacy to troubleshoot basic office equipment and improve workflow efficiency.</li></ul>Requirements<ul><li>Proven experience in office management, administrative support, or clerical roles with a focus on executive assistance.</li><li>Strong computer skills including proficiency in Microsoft Office (Word, Excel), spreadsheets, and data entry.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Exceptional communication skills both written and verbal; bilingual abilities are a plus.</li><li>Experience with QuickBooks or similar accounting software is desirable but not mandatory.</li><li>Familiarity with multi-line phone systems and front desk operations.</li><li>Demonstrated ability to handle confidential information discreetly while maintaining professionalism at all times.</li><li>Personal assistant experience or calendar management expertise is highly valued.</li></ul>Join us to be part of an energetic team that values proactive problem-solving, clear communication, and dedicated service! This role is paid and offers a rewarding environment where your organizational talents will truly shine as you support our leadership in achieving organizational excellence.Pay: $20.00 - $35.00 per hourWork Location: In person

Sate Kitchen

Job SummaryWe are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! This energetic professional will serve as the backbone of our office operations, providing comprehensive administrative support to ensure smooth daily functions. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills to manage a wide range of tasks, from calendar management and client communication to data entry and office management. This role offers an exciting opportunity to contribute to a vibrant work environment while honing your administrative expertise.Responsibilities<ul><li>Manage complex calendars, schedule appointments, and coordinate meetings with precision and efficiency.</li><li>Serve as the first point of contact via multi-line phone systems, demonstrating excellent phone etiquette and customer service skills.</li><li>Prepare, proofread, and edit correspondence, reports, and presentations using Microsoft Office and Google Workspace productivity software.</li><li>Handle data entry tasks accurately within spreadsheets and databases such as QuickBooks for bookkeeping purposes.</li><li>Oversee office supplies inventory, organize filing systems, and maintain document confidentiality with meticulous attention to detail.</li><li>Support special projects by providing administrative assistance, including calendar management and personal assistant responsibilities when needed.</li></ul>Requirements<ul><li>Proven experience in office management or administrative roles with a strong background in clerical tasks.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and familiarity with productivity software.</li><li>Excellent computer literacy skills including data entry, file organization, and technical proficiency with office equipment.</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.</li><li>Exceptional written and verbal communication skills; bilingual abilities are a plus for diverse client interactions.</li><li>Experience using multi-line phone systems and demonstrating professional phone etiquette.</li><li>Knowledge of QuickBooks or similar bookkeeping software is highly desirable.</li><li>Previous experience as a receptionist or personal assistant is advantageous.</li><li>Ability to manage time effectively while maintaining high standards of accuracy and proofreading.</li></ul>Join us in this vital role where your organizational talents will shine! We&rsquo;re committed to fostering an inclusive environment that values your contributions while offering opportunities for growth and development.Pay: $17.00 - $19.00 per hourWork Location: In person

JPMorganChase

<div>JOB DESCRIPTION 
 
 
Join our Commercial &amp; Investment Bank Equities team as an Executive Administrative Assistant, where you will have the opportunity to work in a high-paced organization. This role offers daily interaction with executive level internal clients across various lines of businesses, providing a platform for professional growth and skill enhancement. Be part of a team that values structure, attention to detail, and quality focus.
As an Executive Administrative Assistant on the Commercial &amp; Investment Bank Equities team you possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced organization. You will need to work well in a team environment, be able to represent the senior leaders and team with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt to procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job Responsibilities:<ul><li>
Maintain detailed, up-to-date calendars and proactively manage scheduling conflicts and priorities.</li><li>
Coordinate visitor access and handle all related onsite logistics.</li><li>
Plan and execute high volumes of onsite/offsite events (virtual and in-person), including meetings and roadshows&mdash;managing invitations, scheduling, catering, transportation, and related logistics.</li><li>
Screen incoming calls, assess urgency, and exercise discretion when sharing information.</li><li>
Coordinate logistics for internal and external meetings, partnering closely with the sales team to ensure client registration and confirmed schedules.</li><li>
Arrange and coordinate high volumes of domestic and international travel, including complex itineraries.</li><li>
Process T&amp;E expenses for team members, ensuring adherence to policy and timely submission within guidelines.</li><li>
Serve as a subject matter expert on applicable policies and procedures, providing guidance and ensuring compliance.</li><li>
Draft and deliver high-quality emails and communications to stakeholders at all organizational levels.</li><li>
Independently manage recurring responsibilities, escalating risks early and proactively communicating potential issues or delays.</li><li>
Support ad hoc projects and materials preparation, including editing spreadsheets and presentations, printing for client meetings, and collaborating effectively with the administrative assistant team.</li></ul>
Required qualifications, skills and capabilities<ul><li>
Candidates should have at least 3 years of administrative experience, supporting all levels through Managing Director</li><li>
Advanced calendar management</li><li>
Advanced ability to organize and prioritize</li><li>
Tact and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Candidates should have Expense and Invoice knowledge</li><li>
Strong proficiency in Microsoft Office and experience with using Co-Pilot, LLM Suite and AI technology tools</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li><li>
Ability to learn procedures and processes quickly</li></ul>
Note:
Hours 6:00AM - 2:30PM
This role requires five days in the office (Mon-Fri) and will not support Hybrid/Remote option.
This role does not offer relocation or transfer assistance. 
FEDERAL DEPOSIT INSURANCE ACT:
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.
This information should be placed at the bottom below the Preferred qualifications, capabilities, and skills section.
ABOUT US 
 
 
<div><div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><div>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
<div>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans 
</div></div></div> 
 
ABOUT THE TEAM
 
 
J.P. Morgan's Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

ZT Systems

<div>About the Role
ZT Systems is seeking a highly organized, proactive, and strategic Executive Administrative Assistant to provide comprehensive support to Senior Executives. This is a unique opportunity for a talented and motivated professional who thrives in a fast-paced, dynamic environment and enjoys serving as a trusted partner to executive leadership.
The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while maintaining the highest level of professionalism and confidentiality. You will play a critical role in ensuring executives and their teams operate efficiently by managing complex calendars, travel coordination, financial tracking, communications, projects, and day-to-day business operations.
Why Join ZT Systems?
<ul><li>Work closely with senior leadership and have a meaningful impact on the organization.
</li><li>Be part of a highly entrepreneurial and innovative environment where ideas are encouraged and valued.
</li><li>Collaborate with talented teams across a global organization.
</li><li>Enjoy opportunities for professional growth, learning, and development.
</li><li>Join a culture that values teamwork, accountability, creativity, and excellence while fostering an environment where employees can bring their authentic selves to work.
</li></ul>What You Will Do
<ul><li>Provide high-level administrative support to Senior Executives, including calendar management, scheduling, correspondence, and meeting coordination.
</li></ul><ul><li>Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, transportation, and related logistics.
</li><li>Prepare and submit expense reports and assist with review and approval of team expenses.
</li><li>Manage executive priorities by evaluating competing demands and proactively adjusting schedules and workflows.
</li><li>Create, submit, and track Capital Expenditure (CAPEX) requests, change orders, contracts, invoices, and other business documentation.
</li><li>Monitor purchase orders and invoices through SAP and ensure timely processing and reconciliation.
</li><li>Reconcile purchase orders, invoices, and CAPEX projects against budgets and accounting records.
</li><li>Maintain and manage department distribution lists and shared inboxes, ensuring inquiries are routed appropriately.
</li><li>Assist with the preparation of presentations, reports, and executive communications by gathering and organizing key information and documentation.
</li><li>Coordinate employee onboarding activities and partner with Human Resources on employee recognition and engagement initiatives.
</li><li>Manage conference room scheduling, visitor coordination, vendor interactions, and catering arrangements.
</li><li>Support department purchasing, budget tracking, and expense management processes.
</li><li>Assist with departmental meetings, offsites, events, and special projects from planning through execution.
</li><li>Provide general administrative support, including filing, scanning, document preparation, and records management.
</li><li>Serve as a collaborative partner across teams, providing backup support and ensuring seamless operations.
</li><li>Anticipate executive and organizational needs, proactively identifying opportunities to improve efficiency and effectiveness.
</li></ul>What You Will Bring
<ul><li>Bachelor&rsquo;s degree or equivalent combination of education and relevant experience.
</li><li>Minimum of 5 years of executive or administrative assistant experience supporting senior leaders.
</li><li>Demonstrated ability to manage multiple projects and priorities simultaneously in a fast-paced environment.
</li><li>Strong strategic thinking skills with the confidence and judgment to advise and support executive leadership.
</li><li>Exceptional organizational, planning, and follow-through abilities.
</li><li>Strong problem-solving skills with a proactive, solutions-oriented mindset.
</li><li>Excellent verbal and written communication skills.
</li><li>Ability to work independently while effectively collaborating across teams and functions.
</li><li>Experience handling highly sensitive and confidential information with discretion.
</li><li>Outstanding interpersonal skills with the ability to interact professionally with employees, executives, customers, and vendors at all levels.
</li><li>Strong attention to detail and commitment to accuracy.
</li><li>Resourceful, adaptable, and eager to learn.
</li></ul>Technical Skills
<ul><li>Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
</li><li>Experience with SharePoint, DocuSign, and SAP preferred.
</li><li>Strong proficiency with Google Workspace and related productivity tools.
</li><li>Experience with project tracking, budget management, and expense reporting systems.
</li><li>WordPress experience is a plus.
</li></ul>What Makes You Successful
<ul><li>Positive, collaborative, and customer-service-oriented attitude.
</li><li>Ability to remain calm under pressure and effectively navigate changing priorities.
</li><li>Strong business acumen and sound judgment.
</li><li>Ability to anticipate needs and think beyond immediate tasks to support long-term objectives.
</li><li>A team-first mentality with a willingness to roll up your sleeves and help wherever needed.
</li><li>Natural curiosity, creativity, and commitment to continuous improvement.
</li></ul><h2 class="jobSectionHeader">About ZT Systems
</h2>At ZT Systems, a Sanmina Company, you&rsquo;ll get to do work you are proud of alongside smart, passionate people. Every day, there are opportunities to collaborate with the best in the industry to design, build, and deliver impactful solutions to world-class customers. Along the way, you will gain hands-on experience in a fast-paced environment that&rsquo;s challenging, rewarding, and career-defining.
A culture built around our values we work hard and think fast. We view challenges as opportunities&mdash;to do better, push harder, and be faster than we were the day before. When we fail, we learn from it and move on together. And when we succeed, we use the momentum to go even further. We create value with everything we do, building the foundation of today&mdash;and transforming the future of tomorrow. 
 
Join ZT Systems and help us build technology infrastructure that connects the world.
What We Offer
 
At ZT Systems, a Sanmina Company, we believe that investing in our people is key to our continued growth and innovation. When you join our team, you&rsquo;ll gain access to a comprehensive and inclusive benefits package designed to support your well-being, financial security, and professional development&mdash;both now and in the future.
Compensation &amp; Financial Security
<ul><li>Competitive base salary
</li></ul><ul><li>Performance-based annual bonus eligibility
</li></ul><ul><li>401(k) retirement savings plan
</li></ul><ul><li>Tuition reimbursement for eligible education programs
</li></ul>Health &amp; Wellness
<ul><li>Comprehensive medical, dental, and vision coverage with access to leading providers
</li></ul>-Mental health resources and employee wellness support programs-
<ul><li>Company-paid life and disability insurance
</li></ul>Time Away &amp; Work-Life Balance
<ul><li>Paid time off (PTO) and company-paid holidays
</li></ul><ul><li>Parental leave and family care support programs
</li></ul>Growth &amp; Purpose
<ul><li>Structured training programs and on-the-job learning opportunities
</li></ul><ul><li>Matching gifts and volunteer programs to support causes you care about
</li></ul>These benefits are available to eligible employees and are designed to grow with you as your career evolves. Full benefits and eligibility varies by work location.
ZT Group Int&rsquo;l. is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. ZT Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Please be aware that certain positions may require the applicant to either 1) be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. &sect; 1157, or (iv) Asylee under 8 U.S.C. &sect; 1158, or 2) be eligible to obtain an export control license or license exception from the Bureau of Industry and Science &amp; U.S. Department of Commerce. All offers of employment will be conditional subject to the foregoing.</div>

Search 5574+ Executive administrative assistant jobs near you this August. New roles added regularly across leading industries. Apply today.

5574 executive administrative assistant jobs Near Me

Executive Administrative Assistant

Executive Administrative Assistant

Executive Administrative Assistant

Executive Administrative Assistant

Executive Administrative Assistant

Executive Administrative Assistant

Executive Administrative Assistant