executive administrative assistant

TalentPop App

<div>
 Executive Administrative Assistant | TalentPop (Remote)
 
 
 Strategic support for strategic leaders. The backbone of our executive team, turning strategy into seamless operation.
 
 
 TalentPop is a high-growth e-commerce enablement company dedicated to helping brands
 
 thrive
 
 . We're looking for a highly organized, discreet, and proactive
 
 Executive Administrative Assistant
 
 to serve as a crucial force multiplier for our leadership.
 
 
 This role is perfect for a self-starter who excels in a fast-paced, fully remote environment.
 
 
 
 What You'll Be Doing
 
 
 
 This role is the operational anchor for our executives&mdash;far more than scheduling. Your key responsibilities include:
 
 
 <ul>
 <li>
 Executive Coordination: Expertly manage comprehensive calendars, intricate travel, and complex logistics to maximize executive time.
 </li>
 <li>
 Communication Hub: Serve as the professional point of contact for all correspondence, drafting and managing communication with the highest discretion.
 </li>
 <li>
 Project Leadership: Take ownership of key administrative projects from start to finish, ensuring high standards and timely delivery.
 </li>
 <li>
 Strategic Insight: Conduct focused research and prepare polished reports/presentations to inform high-stakes decision-making.
 </li>
 <li>
 Confidentiality &amp; Standards: Maintain the absolute highest level of professional discretion when handling sensitive company information.
 
 
 </li>
 </ul>
 
 What We're Looking For
 
 
 
 We need an administrative pro with a solutions-first mindset.
 
 
 <ul>
 <li>
 Experience: Minimum of 6 months in an Administrative or Executive Assistant role. Experience supporting C-level or high-level executives is strongly preferred.
 </li>
 <li>
 Skills: Exceptional organizational and communication skills (written and verbal), with the ability to match the polish and tone of executive leadership.
 </li>
 <li>
 Mindset: A proactive, solution-oriented approach&mdash;you anticipate challenges and address needs before they are requested.
 </li>
 <li>
 Technical Acumen: Highly tech-savvy and comfortable quickly mastering new digital platforms and collaboration tools.
 </li>
 <li>
 Availability: Full-time (40 hours/week) during U.S. business hours is required.
 
 
 </li>
 </ul>
 Why Join TalentPop?
 
 
 
 We Invest In Your Success And Well-being
 
 
 
 <ul>
 <li>
 100% Remote Flexibility: Work from anywhere!
 </li>
 <li>
 Direct Impact: Your work directly enables our leadership to drive major strategic outcomes.
 </li>
 <li>
 Invested Growth: Access to continuous learning and clear career advancement pathways.
 </li>
 <li>
 Total Well-being: We offer generous paid time off and health benefits.
 
 
 </li>
 </ul>
 Ready to become an essential part of the TalentPop leadership engine?
 
 
 
 To be considered, please include the application code EA in your submission.
 
 We look forward to reviewing your application!
</div>

Executive Administrative Assistant

Wio Bank

<div>
 
 About Wio
 
 
 
 Wio Bank is a leading one-of-a-kind financial platform that is revolutionizing the banking industry in the MENA region. Our platform is here to reboot personal and business banking in the digital age. Our personalised features and seamlessly integrated services are built around your needs, helping you spend, save, and plan for your future.
 
 
 
 About The Role
 
 
 
 We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide high-level administrative and operational support to our senior leadership team within our fast-paced digital banking environment. This role is pivotal in ensuring the smooth functioning of executive responsibilities and enhancing the efficiency of our leadership team.
 
 
 If you thrive in dynamic environments, excel at multitasking, and enjoy solving problems before they arise&mdash;this may be the perfect opportunity for you.
 
 
 Key Responsibilities
 
 
 Executive Support
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to three senior executives, including complex calendar management, meeting coordination, and travel arrangements.
 </li>
 <li>
 Prepare and organize executive materials, such as reports, presentations, meeting briefs, and follow-ups.
 </li>
 <li>
 Serve as a professional point of contact for internal teams, clients, partners, and external stakeholders on behalf of the executives.
 </li>
 <li>
 Proactively manage day-to-day priorities, anticipating needs and ensuring timely execution of tasks.
 
 
 </li>
 </ul>
 Meeting &amp; Event Coordination
 
 
 <ul>
 <li>
 Schedule and manage meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
 </li>
 <li>
 Coordinate executive events&mdash;both internal and external&mdash;including logistics, communications, and resource planning.
 
 
 </li>
 </ul>
 Office &amp; Administrative Management
 
 
 <ul>
 <li>
 Manage daily administrative operations, including ordering and maintaining office supplies and managing office equipment for executive use.
 </li>
 <li>
 Maintain organized filing systems (digital and physical) and ensure accurate record keeping.
 </li>
 <li>
 Identify and recommend improvements to optimize administrative workflows and increase efficiency.
 
 
 </li>
 </ul>
 Project &amp; Initiative Support
 
 
 <ul>
 <li>
 Assist executives with ongoing projects, including data collection, research, preparation of reports, and tracking of milestones and deadlines.
 </li>
 <li>
 Collaborate with other departments to ensure successful execution and alignment of cross-functional initiatives.
 
 
 </li>
 </ul>
 Confidentiality &amp; Professionalism
 
 
 <ul>
 <li>
 Handle sensitive information with the highest level of confidentiality, discretion, and integrity.
 </li>
 <li>
 Maintain a high standard of professionalism in all communications and interactions, internally and externally.
 
 
 </li>
 </ul>
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
 </li>
 <li>
 Outstanding organizational and time-management skills, with the ability to manage multiple priorities effectively.
 </li>
 <li>
 Excellent verbal and written communication skills. Fluency in Arabic is preferred, alongside proficiency in English.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Slack, Zoom).
 </li>
 <li>
 Strong sense of ownership, discretion, and attention to detail.
 </li>
 <li>
 Ability to work independently, adapt quickly, and handle confidential information with care.
 
 
 </li>
 </ul>
 Why Join Us
 
 
 At Wio, we&rsquo;re on a mission to transform the banking experience through technology, innovation, and customer-first thinking. As an Executive Assistant, you'll be working at the heart of our leadership team, enabling their success and driving impact across the organization.
</div>

Executive Assistant

Confidential Government

<div>
 
 
 Executive Assistant
 
 
 
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 Workplace Type:
 
 On-site
 
 
 
 Industry:
 
 Government Administration &ndash; Retail &ndash; Real Estate
 
 
 
 Seniority Level:
 
 Entry Level
 
 
 
 Function:
 
 Administrative
 
 
 
 Job Summary
 
 
 
 The Executive Assistant will provide comprehensive administrative and operational support to senior management within a confidential government entity. The ideal candidate must demonstrate excellent English communication skills, strong proficiency in Microsoft Excel and PowerPoint, and the ability to prepare professional reports and presentations. This role requires exceptional organizational abilities, attention to detail, and the capacity to coordinate meetings, manage schedules, and handle sensitive information with discretion.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage executive calendars, schedule appointments, and coordinate internal and external meetings.
 </li>
 <li>
 Prepare high-quality reports, spreadsheets, charts, and presentations using Excel and PowerPoint.
 </li>
 <li>
 Draft, proofread, and edit emails, letters, and official correspondence in English.
 </li>
 <li>
 Maintain accurate documentation, electronic files, and tracking systems for tasks and follow-ups.
 </li>
 <li>
 Take minutes of meetings, follow up on action items, and ensure deadlines are met.
 </li>
 <li>
 Coordinate travel arrangements, logistics, and meeting materials as required.
 </li>
 <li>
 Assist in preparing periodic departmental reports, dashboards, and performance summaries.
 </li>
 <li>
 Liaise professionally with internal departments, external partners, and government stakeholders.
 </li>
 <li>
 Handle confidential information with the highest level of professionalism and integrity.
 </li>
 </ul>
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred in Business Administration, Management, or a related field.
 </li>
 <li>
 Excellent command of English (written and spoken) &mdash; mandatory.
 </li>
 <li>
 Strong proficiency in Microsoft Office, especially
 
 Excel and PowerPoint
 
 .
 </li>
 <li>
 Experience preparing professional reports, presentations, and data summaries.
 </li>
 <li>
 Strong communication, coordination, and interpersonal skills.
 </li>
 <li>
 Ability to prioritize tasks, manage time effectively, and work under pressure.
 </li>
 <li>
 High level of accuracy, attention to detail, and organizational skills.
 </li>
 </ul>
 
 
 Preferred Experience
 
 
 <ul>
 <li>
 Previous experience in an administrative or executive assistant role is an advantage.
 </li>
 <li>
 Experience working in government, real estate, or retail sectors is preferred.
 </li>
 <li>
 Knowledge of meeting protocols, business correspondence, and office procedures.
 </li>
 </ul>
 
 
</div>

Accountech Business Consultants Pvt Ltd

Overview: We are a rapidly growing UK-based accounting firm seeking a proactive and organised Executive Assistant.This role is ideal for someone who thrives in detail-oriented work, takes ownership of tasks, and supports the firm&rsquo;s growth. The role involves client onboarding, compliance, company secretarial tasks, and administrative coordinationKey Responsibilities:&middot; Manage client onboarding, document collection, and verification.&middot; Conduct AML/KYC checks in line with UK regulatory standards.&middot; Perform company secretarial tasks.&middot; Draft professional emails and respond promptly to client enquiries.&middot; Communicate effectively with regulatory bodies and head office staff.&middot; Prepare reports, follow up on pending tasks, and coordinate administrative workflows.&middot; Prepare proposals and engagement documents and track their completion.&middot; Maintain organised records and collaborate with team members to meet deadlines.Requirements:&middot; 2+ years&rsquo; experience in an administrative, executive assistant, or company secretarial role, preferably in accounting or professional services.&middot; Strong written and verbal English communication skills.&middot; Highly organised, detail-oriented, and able to manage multiple tasks independently.&middot; Proficient in Microsoft Office and experience with cloud-based accounting systems (e.g., Xero) is advantageous.&middot; Knowledge of AML/KYC processes is a plus.&middot; Quick learner with the ability to adapt to new systems and processes.&middot; A master degree in business administration or related field.Job Type: Full-timePay: Rs50,000.00 - Rs100,000.00 per monthEducation:<ul><li>Master's (Required)</li></ul>Experience:<ul><li>Admin : 2 years (Required)</li></ul>Language:<ul><li>Fluent English (Required)</li></ul>Location:<ul><li>Faisalabad (Required)</li></ul>Work Location: In person

POWER-tek Global Inc.

Company OverviewPOWER-tek Global Inc. is a leading provider of energy and infrastructure solutions, empowering clients with advanced power systems, smart grid modernization, AI-driven analytics, and workforce and talent services across global markets. With decades of experience and a commitment to innovation, sustainability, and excellence, POWER-tek supports utilities, governments, enterprises, and critical infrastructure projects worldwide. Powertek USAPosition SummaryWe are seeking a highly organized, proactive, and detail-oriented Executive Assistant &amp; HR Coordinator to support our executive leadership and manage key human resources functions. This hybrid role combines high-level administrative support with HR operational responsibilities, ensuring smooth executive workflows and effective HR processes that support our growing global team.Key Responsibilities Executive Support<ul><li>Manage and maintain the senior leadership calendars, including scheduling meetings, prioritizing appointments, and resolving conflicts.</li><li>Act as the primary point of contact for internal and external communications on behalf of executives; screen calls, draft correspondence, and ensure timely follow-up.</li><li>Prepare agendas, take meeting minutes, and distribute action items for leadership and cross-functional meetings.</li><li>Coordinate and organize travel arrangements, itineraries, and expense reconciliations.</li><li>Maintain confidential and sensitive information with the highest level of discretion.</li></ul>Administrative Functions<ul><li>Organize and maintain all electronic filing systems, ensuring documentation is up to date and accessible.</li><li>Assist with the preparation of reports, presentations, and executive correspondence.</li><li>Support office operations, including supply orders, facility coordination, and vendor communications as needed.</li><li>Serve as a liaison between executives and internal teams, clients, and external partners.</li></ul>Human Resources Support<ul><li>Assist in the full employee lifecycle, including onboarding new hires, preparing orientation materials, and coordinating HR documentation.</li><li>Support recruitment processes - posting job openings, scheduling interviews, and communicating with candidates.</li><li>Maintain and update employee records, HR files, and HRIS data accurately and securely.</li><li>Help ensure compliance with company policies and applicable employment laws.</li><li>Assist in benefits administration, performance review coordination, time-off tracking, and HR reporting.</li><li>Respond to routine HR inquiries and act as a point of contact for employee questions or concerns.</li></ul>Qualifications<ul><li>Proven experience as an Executive Assistant, Office Manager, Administrative Assistant, or similar role.</li><li>Experience or strong interest in Human Resources administration and HR processes.</li><li>Exceptional organizational, time management, and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Professional demeanor with the ability to handle sensitive information with confidentiality.</li><li>Proficiency with MS Office (Word, Excel, PowerPoint) and HR/administrative tools.</li><li>Ability to work independently, prioritize tasks, and adapt in a dynamic environment.</li></ul>Job Type: Full-timeWork Location: Remote

Executive Assistant & HR Coordinator

Spanish Peaks Regional Health Center and Veterans Community Living Center

<div>
 Apply
 
 
 
 Description
 
 
 
 Spanish Peaks Regional Health Center is seeking a fulltime highly organized, detail-oriented, dependable
 
 Executive Assistant
 
 to provide administrative support to our Senior Leadership Team (SLT) and Hospital Board. This is a
 
 fulltime onsite position
 
 (NO option for remote work)
 
 
 This position is ideal for a skilled and resourceful professional who thrives in a dynamic healthcare environment, values confidentiality, and enjoys collaborating as part of a small, high-performing executive assistant team supporting senior leadership.
 
 
 
 Pay Range:
 
 $25.61-$35.90 per hour based on experience and qualifications
 
 
 
 Requirements
 
 
 
 
 Essential Job Functions:
 
 
 
 <ul>
 <li>
 Compose professional correspondence and documents that reflect positively on leadership and the organization.
 </li>
 <li>
 Manage complex calendars, meetings, and event schedules for the SLT.
 </li>
 <li>
 Serve as a communication liaison between leadership, staff, community partners, and elected officials.
 </li>
 <li>
 Screen and prioritize incoming calls, correspondence, and requests&mdash;responding independently when appropriate.
 </li>
 <li>
 Coordinate meetings, programs, and community events (including logistics, facilities, catering, speakers, and budgets).
 </li>
 <li>
 Prepare and file corporate and legal documents with governing agencies as required.
 </li>
 <li>
 Review, update, and approve assigned payroll submittals using designated software.
 </li>
 <li>
 Anticipate upcoming needs and contribute to the success of facility goals in quality, growth, finance, people, and service.
 </li>
 <li>
 Support strategic planning initiatives and long-term organizational goals.
 </li>
 <li>
 Manage all Board documentation and recordkeeping, including meeting minutes, directives, and official records.
 </li>
 <li>
 Assist with processes related to districting, licensing, and elections.
 </li>
 <li>
 Conduct research and compile information to support program accessibility and community engagement.
 </li>
 <li>
 Maintain confidentiality and act as a patient and staff advocate in all interactions.
 </li>
 <li>
 Collaborate effectively with another Executive Assistant to coordinate projects, share resources, and provide consistent administrative support to the SLT and Board.
 
 
 </li>
 </ul>
 
 Minimum Required Education/Experience
 
 : Associates or Bachelor&rsquo;s degree in Business, Administrative Assistant or closely related field preferred. Minimum of three years of progressively responsible work experience in the field of administrative/office manager support role at the senior management level is preferred. Health care work experience is preferred.
 
 
 
 Pre-Employment Knowledge, Abilities And Skills
 
 
 
 <ul>
 <li>
 Strong Microsoft Office skills required (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to tailor messaging for diverse audiences.
 </li>
 <li>
 Proven experience managing confidential information.
 </li>
 <li>
 Proficiency with office technology and document management systems.
 </li>
 <li>
 Exceptional organizational skills and attention to detail.
 </li>
 <li>
 Ability to coordinate complex logistics for meetings, travel, and communication.
 </li>
 <li>
 Experience in records management and compliance with applicable rules and regulations.
 </li>
 <li>
 Team-oriented mindset with the ability to collaborate effectively&mdash;especially with another Executive Assistant and cross-departmental teams.
 </li>
 <li>
 Professional discretion, integrity, and sound judgment in all interactions.
 
 
 </li>
 </ul>
 
 Note
 
 : An acceptable combination of education, training and experience that provides the above knowledge, abilities and skills may be substituted.
 
 
 
 Necessary Special Requirements
 
 : Must obtain annual flu vaccination and any job-specific immunizations. Required to submit Tuberculosis screening/testing.
 
 
 
 Licenses or Certificates
 
 : None.
 
 
 
 Benefits
 
 
 
 
 All Employees are eligible for
 
 :
 
 
 <ul>
 <li>
 Employee Assistance Program
 </li>
 <li>
 403B retirement fund options (employer match after one year of employment)
 </li>
 <li>
 Cafeteria Meal Discount
 
 
 </li>
 </ul>
 
 Full And Part-time Positions Are Eligible For
 
 
 
 <ul>
 <li>
 Medical benefits including telehealth options
 </li>
 <li>
 Dental and vision benefits
 </li>
 <li>
 Basic life insurance and AD&amp;D (employer paid)
 </li>
 <li>
 Supplemental Life/AD&amp;D
 </li>
 <li>
 Paid Time Off
 </li>
 <li>
 Short-term disability (employer paid)
 </li>
 <li>
 Critical Illness Insurance
 </li>
 <li>
 Accident Insurance
 </li>
 <li>
 Legal Insurance
 </li>
 <li>
 Identity protection
 </li>
 <li>
 Tour of Duty (Paid temporary housing for those who qualify)
 
 
 </li>
 </ul>
 
 If you&rsquo;re considering joining our team this position will be open for a minimum of 5 days or until filled.
 
 
 
 Salary Description
 
 
 $25.61 - $35.90 per hour based on qualifications
</div>

Executive Assistant -Fulltime - Monday-Friday-ONSITE - $25.61-$35.90 per hour

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Executive Assistant -Fulltime - Monday-Friday-ONSITE - $25.61-$35.90 per hour