executive administrative assistant

<div>Executive Administrative Assistant
Would you like to join the Logistics Company for the World? DHL Supply Chain is just that.
Become an essential part of everyday life, by contributing to an organization that is Connecting People and Improving Lives. If you have a passion for people, a desire to problem-solve, and eagerness to pursue continuous improvement opportunities... we look forward to exploring career possibilities with you! 
Job Description:
We are seeking a highly skilled and professional Executive Administrative Assistant to provide comprehensive administrative support to our executive team. The successful candidate will be responsible for managing the day-to-day operations of the executive office, facilitating efficient communication, and ensuring the smooth functioning of administrative processes. This role requires exceptional organizational skills, strong attention to detail, and the ability to handle sensitive and confidential information with the utmost discretion. The Executive Administrative Assistant will play a critical role in optimizing productivity and contributing to the overall success of our organization. 
Responsibilities:
Administrative Support:<ul><li>
Manage complex calendars, schedule appointments, and coordinate meetings for executives.</li><li>
Arrange domestic and international travel logistics, including flights, accommodations, and ground transportation.</li><li>
Prepare and organize documents, presentations, and reports for executive meetings and presentations.</li><li>
Screen incoming calls, emails, and correspondence; prioritize and respond as necessary.</li><li>
Act as the point of contact between executives and internal/external stakeholders, demonstrating professionalism and diplomacy in all interactions.</li><li>
Handle sensitive and confidential information with the highest level of discretion.</li></ul>
Office Management:<ul><li>
Oversee the day-to-day operations of the executive office, ensuring a well-organized and efficient work environment.</li><li>
Maintain inventory of office supplies, equipment, and manage vendor relationships as necessary.</li><li>
Coordinate and assist with onboarding of new employees, including workspace setup and necessary documentation.</li></ul>
Communication and Coordination:<ul><li>
 Serve as a liaison between executives and department heads, ensuring timely and effective communication across all levels of the organization.</li><li>
Prepare and distribute internal and external communications, including memos, emails, and announcements.</li><li>
Coordinate and manage executive-level meetings, conferences, and events, including logistics, agendas, and follow-up actions.</li></ul>
Data Management:<ul><li>
Assist in the preparation and maintenance of reports, budgets, and financial documents.</li><li>
Conduct research and gather data as needed for various projects and initiatives.</li><li>
Organize and maintain digital and physical files, ensuring easy access and retrieval.</li></ul> 
Required Education and Experience<ul><li>
High school diploma or general education degree (GED), required</li><li>
3 + years experience as an executive assistant to a Senior Manager, required</li><li>
Intermediate to advanced PC software Application skills (Excel, Word, Outlook), required</li><li>
Operation of standard office equipment, required</li><li>
Excellent interpersonal skills, required</li><li>
Excellent composition/proofreading skills, required</li><li>
Shorthand or notetaking skills, desired</li></ul> 
Our Organization has a business casual environment and focuses on teamwork, associate development, training, and continuous improvement. We offer competitive wages, excellent affordable insurance benefits (including health, dental, vision and life), 401K plan, paid vacation and holidays.
Our Organization is an equal opportunity employer. 
 
Brand: DHL
 
Address: 360 Westar Blvd Westerville, OH - 43082
 
Property Description: 9684 - Westerville OH
 
Property Number: 9684</div>

Executive Administrative Assistant

My Exxxperience Inc.

Executive Administrative Assistant &ndash; Sex Education &amp; Community WorkshopsOverviewWe are seeking a highly organized, professional, and sex-positive Executive Administrative Assistant to support the leadership team of a growing nonprofit organization focused on sexual wellness, relationship education, and community engagement. This role is ideal for someone who is passionate about education, inclusivity, and creating safe spaces for open dialogue surrounding intimacy, communication, sexual health, and personal development.The Executive Administrative Assistant will play a critical role in coordinating workshops, supporting educational programming, managing organizational operations, and ensuring seamless communication between leadership, community partners, workshop attendees, and facilitators. The ideal candidate thrives in fast-paced environments, exercises discretion and professionalism, and is comfortable supporting discussions and programming centered around sexual wellness and relationship education. Please note, this is an internship with a weekly stipend.Responsibilities<ul><li>Coordinate and manage calendars, workshop schedules, speaking engagements, and community events for executive leadership and educators</li><li>Assist with the planning and execution of sex-positive workshops, educational seminars, private events, and community outreach initiatives</li><li>Communicate professionally with workshop attendees, vendors, facilitators, community partners, and sponsors</li><li>Prepare presentations, educational materials, workshop documents, and marketing communications using Microsoft Office and Google Workspace</li><li>Manage registration systems, participant records, attendance tracking, and confidential documentation</li><li>Support front desk and event operations by welcoming guests and helping cultivate a safe, inclusive, and judgment-free environment</li><li>Handle administrative duties including filing, data entry, email correspondence, inventory management, and office organization</li><li>Assist with bookkeeping, invoicing, donations, and nonprofit administrative tasks using QuickBooks or similar platforms</li><li>Coordinate travel arrangements, event logistics, vendor communication, and executive support tasks as needed</li><li>Help maintain organizational professionalism across social media communication, outreach efforts, and public-facing materials</li></ul>Skills &amp; Qualifications<ul><li>Strong proficiency in Microsoft Office Suite, Google Workspace, Canvas, ChatGPT, and administrative management tools</li><li>Exceptional organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment</li><li>Comfortable working within a sex-positive, educational, and inclusive organization centered around sexual wellness and open dialogue</li><li>Strong interpersonal and communication skills with the ability to engage respectfully with diverse communities and identities</li><li>Experience in office administration, nonprofit operations, workshop coordination, or executive support preferred</li><li>Professional phone etiquette and customer service experience required</li><li>Ability to maintain confidentiality and handle sensitive information with discretion and professionalism</li><li>Bilingual abilities are highly valued to support diverse community outreach and engagement but not required.</li><li>Familiarity with QuickBooks, bookkeeping, scheduling software, and event coordination platforms is a plus</li><li>Experience supporting educational workshops, wellness programs, advocacy organizations, or community initiatives preferred</li><li>Passion for education, inclusivity, sexual wellness advocacy, and community empowerment strongly encouraged</li></ul>Why Join UsJoin a mission-driven organization dedicated to transforming conversations around sex education, intimacy, communication, and sexual wellness through inclusive workshops and community engagement. This role offers the opportunity to contribute meaningfully to educational programming that empowers individuals through knowledge, self-awareness, and open dialogue in a supportive and forward-thinking environment.Pay: $16.00 - $20.00 per hourWork Location: Hybrid remote in Brooklyn, NY 11216

Robert Half

<div>
 
 We are looking for a highly organized Executive/Administrative Assistant to support senior leadership within a wholesale distribution environment. This contract opportunity is ideal for someone who can balance executive support, front-office coordination, and day-to-day administrative responsibilities with sound judgment and professionalism.
 
 
 
 
 
 The right candidate will bring strong communication skills, discretion, and the ability to keep priorities moving in a fast-paced environment. The role requires the candidate to b bilingual Spanish.
 
 
 
 
 
 This position is located in Brickell, Miami. Please note that parking is not covered for this role.
 
 
 
 
 
 Responsibilities:
 
 
 &bull; Provide high-level administrative support to executive leadership, ensuring daily priorities and business needs are handled efficiently.
 
 
 &bull; Oversee complex calendars, schedule meetings, and coordinate domestic or international travel arrangements as needed.
 
 
 &bull; Create and organize reports, presentations, correspondence, and meeting documentation for leadership review and use.
 
 
 &bull; Serve as a reliable point of contact for internal teams and external partners, maintaining clear and timely communication.
 
 
 &bull; Manage sensitive information with a high degree of confidentiality, accuracy, and care.
 
 
 &bull; Maintain orderly digital and paper-based records to support smooth access to important business documents.
 
 
 &bull; Support the reception area by greeting visitors, helping maintain a well-organized office environment, and assisting with front-desk coverage when needed.
 
 
 &bull; Coordinate incoming mail, deliveries, and office supply inventory while supporting general office administration.
 
 
 &bull; Assist with special assignments, business initiatives, and occasional personal scheduling or logistics for executives when requested.
 
 
 
 &bull; Prior experience in an Executive Assistant, Administrative Assistant, Receptionist, or comparable support position.
 
 
 &bull; Background providing support to senior executives, business owners, or other leadership personnel is strongly preferred.
 
 
 &bull;Must be bilingual Spanish and English
 
 
 &bull; Excellent written and verbal communication skills with a detail-oriented and service-oriented approach.
 
 
 &bull; Proven ability to handle confidential matters with discretion and sound judgment.
 
 
 &bull; Proficiency with Microsoft Office Suite, Google Workspace, and standard office technology tools.
 
 
 &bull; Comfortable using AI-enabled tools and digital platforms to improve efficiency and productivity.
 
 
 &bull; Able to work independently, stay organized, and follow through on tasks with minimal supervision.
 
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Executive/ Administrative Assistant

Sloppy Joe's Bar

Executive Administrative Assistant to the CEOSloppy Joe's Bar &ndash; Key West, FLJoin an Iconic Key West InstitutionFor generations, Sloppy Joe's has been at the heart of Key West's vibrant culture, hospitality, and community involvement. We are seeking a highly professional, organized, and trusted Executive Administrative Assistant to support our CEO and help keep our operations running smoothly behind the scenes.This is more than a traditional administrative role. You'll be a key partner to executive leadership, supporting initiatives across Human Resources, Accounting, Events, and the Sloppy Joe's Foundation. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment where no two days are the same.Responsibilities<ul><li>Provide administrative support to the CEO.</li><li>Coordinate Sloppy Joe's Foundation board meetings, communications, agendas, and meeting minutes.</li><li>Track and manage donation and sponsorship requests.</li><li>Assist HR with employee communications, open enrollment, and benefits administrations.</li><li>Maintain familiarity with our policies and procedures.</li><li>Support accounting functions, including banking, check processing, and daily cash reconciliation.</li><li>Maintain organized filing systems and provide general office support.</li><li>Assist with event administration and represent the company at community and civic events as needed.</li></ul>Qualifications<ul><li>Strong administrative and organizational skills.</li><li>Excellent cash-handling and reconciliation abilities.</li><li>High level of professionalism, integrity, and discretion.</li><li>Strong written and verbal communication skills.</li><li>Proficiency with Microsoft 365.</li><li>Administrative, bookkeeping, accounting, or HR experience preferred.</li><li>Ability to prioritize multiple tasks and meet deadlines.</li><li>Experience supporting executives or senior leadership is preferred.</li></ul>Schedule &amp; Compensation<ul><li>Monday&ndash;Friday, 9:00 AM&ndash;5:00 PM</li><li>Occasional evenings, weekends, and holidays as needed</li><li>Competitive salary based on experience</li></ul>Why Sloppy Joe's?At Sloppy Joe's, you'll join a team that values professionalism, teamwork, community involvement, and a little fun along the way. This is an opportunity to work closely with executive leadership while contributing to one of the most recognized and respected brands in Key West. Join us and become part of a &ldquo;Key West Tradition&rdquo;!All Applicants must be over 21 and currently live in the area to be considered. This position will require a background check.Pay: $75,000.00 - $85,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Employee assistance program</li><li>Employee discount</li><li>Paid time off</li><li>Referral program</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Cash management: 2 years (Preferred)</li></ul>Location:<ul><li>Key West, FL 33040 (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Work Location: In person

Stewart Title

<div>
 At Stewart, we know that success begins with great people. As a Stewart employee, you&rsquo;ll be joining a company that was named a 2024-2025 Best Company to Work For by U.S. News &amp; World Report, and a 2025 Top Workplace by USA Today. We are committed to helping you own, develop, and nurture your career. We invest in your career journey because we understand that as you grow, so does our company. And our priority is smart growth &ndash; by attaining the best people, investing in tools and resources that enable success, and creating a better home for all.
 
 
 You will be part of an inclusive work environment that reflects the customers we serve. You&rsquo;ll be empowered to use your unique experiences, passion and skills to help our company and the communities we serve constantly evolve and improve. Together, we can achieve our vision of becoming the premier title and real estate services company.
 
 
 Stewart is a global real estate services company, providing title insurance, settlement, underwriting, and lender services through our family of companies. To learn more about Stewart, visit stewart.com/about.
 
 
 More information can be found on stewart.com. Get title industry information and insights at stewart.com/insights. Follow Stewart on Facebook @StewartTitleCo, on Instagram @StewartTitleCo and on LinkedIn @StewartTitle
 
 
 
 Job Description
 
 
 
 
 Job Summary
 
 
 
 Asset Preservation, Inc. is a wholly owned subsidiary of Stewart Title Company. Since 1990, we have been a leading national qualified intermediary and have successfully completed over 200,000 tax-deferred exchanges. We encourage you to visit our website www.apiexchange.com.
 
 
 We are looking for an Executive Administrative Assistant who will be responsible for providing high level comprehensive support to multiple senior-level positions. This position requires the ability to anticipate needs, think critically, be resourceful, and offer solutions to problems with the highest level of professionalism and confidentiality.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Complete a broad variety of administrative tasks that facilitate the senior leadership team&rsquo;s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff
 </li>
 <li>
 Maintains the senior leadership teams&rsquo; calendar, including scheduling meetings, appointments, speaking engagements, and travel. Responsible for exercising discretion in committing time and evaluating needs and priorities
 </li>
 <li>
 Coordinates travel arrangements
 </li>
 <li>
 Process expenses and invoices in a timely manner; ensures adherence to company's policies
 </li>
 <li>
 Supports executive decision-making by handling specialized assignments, researching and synthesizing information from internal and external sources, and recommending best practices to streamline processes and improve service delivery.
 </li>
 <li>
 Communicates difficult concepts to team to generate clarity and alignment on projects, initiatives, and various work products
 </li>
 <li>
 May lead functional projects with moderate risks and resource requirements.
 </li>
 <li>
 Individual contributor working independently; may require guidance in highly complex situations
 </li>
 <li>
 Performs all other duties as assigned by management
 
 
 </li>
 </ul>
 
 Education
 
 
 
 Bachelor&rsquo;s degree in relevant field preferred
 
 
 
 Experience
 
 
 
 Typically requires 5+ years of related work experience
 
 
 Equal Employment Opportunity Employer
 
 
 Stewart is committed to ensuring that its online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you have a disability and need assistance or an accommodation in the application process, please contact us by email at careers@stewart.com.
 
 
 
 Pay Range &amp; Benefits
 
 
 
 $70,304.00 - $117,196.77 Annually
 
 
 The base salary range provided is consistent with similar roles at the Company. The base salary range is not an absolute, but a guide, and actual offers will be based on the individual candidate&rsquo;s knowledge, skills, education, experience, location, market conditions, and other compensation components. Depending upon all of the preceding considerations, the base salary may be lower or higher than the stated range.
 
 
 Stewart offers eligible employees a competitive benefits package that includes, but is not limited to a variety of health and wellness insurance options and programs, paid time off, 401(k) with company match, employee stock purchase program, and employee discounts
</div>

<div>
 The Mission Concepts &amp; Capabilitis (MCC) division of Applied Research Associates, Inc. (ARA) is seeking a responsive, proactive
 
 Senior Executive Administrative Assistant
 
 to support the Navy in the development and application of cutting-edge high-performance computing (HPC) software and network architectures. . In this position the employee will assist in compiling and preparing and routing technical documents both inside the organization and to other agencies. The employee will also make all travel arrangements and will assist the company employees with any issues they may have. This contingent position, expected to start late summer or early fall 2024, will support the Office of Naval Research and the Naval Research Laboratory on-site in the National Capital Region, from ARA facilities, and via telecommuting when approved.
 
 
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree with 8-10 years of relevant experience OR 18+ years of experience in lieu of a degree of relevant experience providing administrative assistance to government agencies
 </li>
 <li>
 DoD TOP SECRET clearance with SCI eligibility
 </li>
 <li>
 Proficiency with Microsoft Office applications
 </li>
 <li>
 Excellent verbal/written communications skills
 </li>
 <li>
 Experience passing clearances within the DoD and IC environments
 </li>
 <li>
 Good time management
 
 
 </li>
 </ul>
 
 Desired Qualifications
 
 
 
 <ul>
 <li>
 30+ years of relevant experience providing administrative assistance to government agencies
 
 
 </li>
 </ul>
 This position is contingent upon award of a contract (one base year + four option years) expected in late summer or early fall 2024 supporting the Naval Research Laboratory. The work location is on-site in the National Capital Region, from ARA facilities, and via telecommuting when approved.
 
 
 
 Company Information
 
 
 
 Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 2000 professionals. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.
 
 
 At ARA, employees are our greatest assets. The corporation realizes that employee ownership generates greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm. Employees are eligible for contributions which not only add to the company&rsquo;s success, but also their own through the Employee Stock Ownership Plan (ESOP). The motto, &ldquo;Engineering and Science for Fun and Profit&rdquo; sums up the ARA experience. For additional information and an opportunity to join this unique workplace, please visit our website at www.ara.com.
 
 
 Please apply at www.careers.ara.com for the
 
 Senior Executive
 
 
 Administrative Assistant
 
 position.
</div>

Senior Executive Administrative Assistant

Four Seasons

<div>About Four Seasons:
Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
 
 
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
About the location:
A true home away from home. Four Seasons Resort at Sharm El Sheikh dedicates to perfecting the travel experience through continual innovation and the highest standards of hospitality. From elegant surroundings of the finest quality, to caring, highly personalized 24-hour service, Four Seasons embodies a true home away from home for those who know and appreciate the best. The deeply instilled Four Seasons culture personifies by its employees - people who share a single focus and encourage to offer phenomenal service.
About the role
Provide support and clerical expertise to Executive Office and respond to guest and employee inquiries in an efficient, courteous and professional manner.
What you will do
<ul><li>Perform administrative skills such as typing, filing, copying, faxing, opening and sorting mail, coordinating appointments for General Manager and Hotel Manager and answer telephones according to Four Seasons standards.
</li><li>Prepare written correspondence on behalf of General Manager and Resort manager for approval.
</li><li>Compile monthly guest comment analysis and ensure proper distribution of results.
</li><li>Handle travel arrangements and reservations for managers and VIP guests.
</li><li>Comply with Four Seasons&rsquo; Category One and Category Two Work Rules and Standards of Conduct while maintaining the confidentiality of the Executive Office as set forth in EmPact.
</li><li>Maintain a clean, neat and organized work area and file storage system.
</li></ul>What you bring
<ul><li>Education: High school education or equivalent experience
</li><li>Experience: Experience required by position is from one to two years of employment in the related position with Four Seasons or other organization.
</li><li>Skills and Abilities: Requires ability to operate computer equipment. Ability to read and speak and write English. Ability to compose business correspondence. 
</li></ul><div> 
What we offer:
 
<ul><li>Competitive Salary, wages, and a comprehensive benefits package
</li><li>Excellent Training and Development opportunities
</li><li>Employee Discount for stays at any Four Seasons worldwide
</li><li>Complimentary Dry Cleaning for Employee Uniforms
</li><li>Complimentary Employee Meals
</li></ul></div>Schedule &amp; Hours:
<ul><li>Full Time 8 Hrs.</li></ul></div>

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