executive administrative assistant

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<div>Job Summary
We are seeking a highly organized and proactive Executive Assistant to support the CEO in day-to-day executive, administrative, and coordination tasks. The ideal candidate will act as a trusted partner to the CEO, ensuring smooth communication, efficient scheduling, accurate documentation, and professional follow-up across all executive activities.
Key Responsibilities<ul>
<li>Provide full administrative and executive support to the CEO</li>
<li>Manage calendars, schedule meetings, and coordinate appointments</li>
<li>Prepare, draft, and review professional correspondence (letters, emails, reports)</li>
<li>Take accurate Minutes of Meetings (MoM) and ensure proper follow-up on action points</li>
<li>Prepare presentations, reports, and briefing documents for meetings</li>
<li>Coordinate internal and external meetings, including logistics and agendas</li>
<li>Handle confidential information with discretion and professionalism</li>
<li>Act as a point of contact between the CEO and internal/external stakeholders</li>
<li>Maintain organized records, files, and documentation</li>
<li>Support ad-hoc administrative and executive tasks as required</li></ul>
Required Skills &amp; Qualifications<ul>
<li>Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrative role</li>
<li>Strong written and verbal communication skills in Arabic and English</li>
<li>Excellent organizational, time-management, and multitasking abilities</li>
<li>High attention to detail and accuracy in documentation</li>
<li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li>
<li>Professional demeanor with strong interpersonal skills</li>
<li>Ability to work under pressure and meet tight deadlines</li>
<li>Based in Kuwait with availability to work on-site</li></ul></div>

Executive Assistant

BES Solutions, LLC

Overview: BES Solutions (BESS) is a family-owned and operated company established in 2018. BESS is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB). Summary: We are seeking a responsible executive administrative assistant for a temporary contract (1099) to perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing the company&rsquo;s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools such as MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we&rsquo;d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Responsibilities:<ul><li>Provide day-to-day organizational and program operations.</li><li>Perform daily mail distribution, including the collection, coordination, and delivery of mail from the mailroom to other Administrative Officers in the organization.</li><li>Conduct telephone services to include answering the office phones and delivering messages. The administrator must record all messages via email to include who, what, when, and where type information. Urgent requests require face-to-face communication.</li><li>Maintain office records and files, electronically and/or as hard copies, and prepare automated office management-related reports and other documents when directed.</li><li>Provide recommendations, resolutions, and updates to office records, databases, and/or files for assigned programs.</li><li>Develop, prepare, and coordinate client program-related correspondence such as letters, emails, and memorandums, upon COR approval.</li><li>Arrange meetings, conferences, and travel, and attend meetings/conferences when directed. This includes preparing support materials, reserving meeting locations, taking accurate meeting minutes, following up with summary notes/minutes or reports from meetings, and preparing and distributing.</li><li>Validate employee information is accurate and up-to-date using client databases and/or files.</li><li>Create and maintain integrated program schedules for program activities.</li><li>Prepare and process travel authorization and travel vouchers by the client's travel policy using E2 or the most current travel management systems.</li><li>Maintain and manage calendars and coordinate/schedule of all meetings and facility visits (i.e., understand the hierarchy of leadership and urgency to resolve scheduling conflicts).</li><li>Assist in the preparation of presentation materials; proficient in MS Office (Word, Excel, PowerPoint).</li><li>The position requires excellent written/oral communication skills; working knowledge of word processing and MS Office products.</li><li>Strong organizational skills and the ability to perform detail-oriented work are required.</li><li>Design and prepare briefings and special presentations, and prepare customized or special graphics, reports, charts, and media.</li><li>Prepare support materials and briefing books (i.e., development of the weekly Executive Schedule Binder). The support materials and briefing books must adhere to the client&rsquo;s branding and writing standards in accordance with current client orders and/or requirements from management.</li><li>Perform front desk receptionist duties, which include greeting and escorting visitors. The Administrator must follow the appropriate visitor processes to coordinate guest visitations and escort visitors to their meeting destination upon arrival.</li><li>The Administrator serves as the point of contact for the visitor unless stated otherwise.</li></ul>Skills:<ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and fax machines</li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem-solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multitask</li></ul>A four-year college degree in a business or related field, or equivalent, with five (5) years of progressive professional experience.Degree/Experience substitution: Instead of a 4-year degree, ten (10) years of executive-level experience is required.Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>8-hour shift</li><li>Day shift</li><li>Monday to Friday</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Administrative Experience: 5 years (Required)</li><li>Executive Administration: 5 years (Required)</li><li>Government Contracting | Compliance | Payroll Administration | FAA Processes &amp; Standards (preferred)</li></ul>Work Location: In personJob Types: Full-time, TemporaryPay: $76,000.00 - $84,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Executive Administrative Support Analyst

Major Best Real Estate

Role Overview:We are looking for a highly organized and reliable Executive Personal Assistant to support senior leadership with day-to-day administrative, personal, and communication tasks. This role requires a proactive professional who is fluent in Russian and English, discreet, and adaptable to a fast-paced, dynamic environment.Key Responsibilities:<ul><li>Manage calendars, appointments, meetings, and travel arrangements</li><li>Organize and coordinate internal and external meetings</li><li>Handle correspondence, emails, and document preparation in both Russian and English</li><li>Provide administrative support including filing, expense tracking, and reporting</li><li>Coordinate complex travel plans including visa processing and logistics</li><li>Act as a liaison between internal departments and external stakeholders</li><li>Assist with personal errands and confidential matters when required</li><li>Maintain a high level of confidentiality and professionalism at all times</li></ul>Requirements:<ul><li>3&ndash;5 years of experience in a similar executive support or PA role</li><li>Strong time management, multitasking, and organizational skills</li><li>High attention to detail and ability to manage sensitive information</li><li>Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>Professional presentation and strong interpersonal skills</li></ul>Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary for the role?</li></ul>Experience:<ul><li>executive personal assistant: 2 years (Required)</li></ul>Language:<ul><li>Russian AND English (Required)</li></ul>Work Location: In person

Executive Personal Assistant (RUSSIAN & ENGLISH SPEAKER)

OISSG Consultancy

Job Summary:Managing communications, coordinating meetings and corporate travel itineraries, and preparing documents and presentations.Key Responsibilities:&middot; Managing Directors' calendars and schedules&middot; Answering or screening emails, calls, and in-person appointments&middot; Coordinating travel and logistics for business trips, including booking travel, preparing itineraries, and supporting executives in completing expense reports&middot; Managing documents and confidential information with appropriate discretion&middot; Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff&middot; Serving as the liaison between executives and internal/external partners&middot; Assisting with special projects by coordinating resources and tracking progress.Qualifications:&middot; Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in another secretarial position&middot; Full comprehension of office management systems and procedures&middot; Excellent knowledge of MS Office&middot; Proficiency in English, preferably from the Philippines&middot; Exemplary planning and time management skills&middot; Up-to-date with advancements in office gadgets and applications&middot; Ability to multitask and prioritize daily workload&middot; High-level verbal and written communication skills&middot; Discretion and confidentiality&middot; Additional qualification as a personal assistant would be considered an advantage&middot; Ability to work independently and collaboratively in a team environment&middot; Willing to Join ImmediatelyJob Type: Full-time

Female Admin Coordinator

WAJJAD | وجّاد

<div>
 
 Company Description
 
 
 
 WAJJAD is a technology studio headquartered in the Kingdom of Saudi Arabia, focused on architecting scalable digital operating systems across governance-driven and asset-backed sectors. Established in 2020, the company designs institutional-grade B2B platforms tailored to modernize core operational frameworks, enhance efficiency, and improve decision-making processes. Operating eight specialized platforms within its connected digital ecosystem, WAJJAD provides integrated solutions with cross-sector applicability. With a vision for innovation and growth, WAJJAD is strategically positioned to drive digital transformation in the region with aspirations for global expansion.
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site Administrative Assistant role located in Cairo, Egypt. The Administrative Assistant will support daily office operations, handle administrative and clerical tasks, and provide executive-level support. Responsibilities include scheduling meetings, managing correspondence, organizing office systems, and coordinating communications. Fluency in the Saudi dialect is required for this role to effectively collaborate and communicate with stakeholders.
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Strong Administrative Assistance and Clerical Skills, with the ability to manage office tasks and maintain organized records
 </li>
 <li>
 Proficiency in Executive Administrative Assistance, including calendar management, meeting scheduling, and supporting senior management
 </li>
 <li>
 Excellent Communication and Phone Etiquette skills, with fluency in the Saudi dialect to facilitate seamless interactions
 </li>
 <li>
 Attention to detail, organizational skills, and the ability to prioritize tasks efficiently
 </li>
 <li>
 Proficiency in office-related software and tools; experience in similar roles is preferred
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field is a plus
 </li>
 <li>
 Ability to work collaboratively in a fast-paced, structured, and professional environment
 </li>
 </ul>
</div>

Administrative Assistant التحدث باللهجة السعودية بطلاقة

Teach The World Foundation

Position SummaryThe Executive Assistant to the CEO and President provides high-level administrative, coordination, and communication support to TTWF&rsquo;s leadership &mdash; the President in Pakistan and the CEO in the USA. This role requires exceptional organizational and interpersonal skills, attention to detail, and the ability to operate effectively across time zones.The position involves managing complex schedules, coordinating cross-regional communication, handling confidential information, and serving as a trusted liaison between leadership, internal teams, and external partners. Flexibility in working hours is required to align with the CEO&rsquo;s schedule in the USA.Essential Duties and ResponsibilitiesExecutive &amp; Administrative Support:<ul><li>Manage and coordinate the President&rsquo;s and CEO&rsquo;s calendars, meetings, and travel across multiple time zones, adjusting working hours as needed for U.S.&ndash;Pakistan coordination.</li><li>Prepare meeting briefs, presentations, and reports with accuracy and attention to detail.</li><li>Track action items and ensure timely follow-up on deliverables for both executives.</li><li>Plan and manage logistics for executive travel, meetings, and events (local, international, online, or in-person).</li></ul>Communication &amp; Coordination:<ul><li>Serve as the key liaison between the President, CEO, and internal/external stakeholders.</li><li>Draft and manage correspondence, ensuring clarity, professionalism, and consistency in tone.</li><li>Schedule and facilitate virtual meetings (Google Meet/Zoom), ensuring documentation and follow-up actions are completed.</li><li>Maintain discretion and integrity while handling all executive communications and confidential information.</li></ul>Stakeholder &amp; External Engagement:<ul><li>Represent the Executive Office with professionalism and cultural sensitivity while liaising with donors, partners, board members, and government officials.</li><li>Support cross-regional communication between executive leadership, the Board, and internal teams.</li></ul>Office &amp; Information Management:<ul><li>Maintain accurate and organized digital filing systems and documentation.</li><li>Monitor executive correspondence, prioritize urgent matters, and ensure timely responses.</li><li>Support preparation of executive reports, board decks, and donor presentations.</li></ul>Education:Bachelor&rsquo;s degree in business administration, Management, or a related field (master&rsquo;s preferred).Experience:2&ndash;5 years of experience supporting senior leadership in an administrative or executive assistant capacity.Job Type: Full-timeWork Location: In person

Confidential

<div>
 
 
 Executive Assistant - UAEN - Abu Dhabi
 
 
 
 
 
 
 Provide day-to-day administrative support to the department Director to ensure a smooth execution of all daily activities. Provide administrative and logistical support, follow up on relevant reports, effectively manage administrative tasks, manage schedules and office documents, and other tasks related to facilitating the administrative component of the Director&rsquo;s activities.
 
 
 
 
 
 
 Administrative support
 
 
 
 <ul>
 <li>
 Ensure smooth and effective execution of all daily activities relating to the Director by managing time and tasks effectively, coordinating meetings, following up on incomplete tasks and aligning key deliverables.
 </li>
 <li>
 Provide administrative and logistical support by proactively ordering and categorizing digital and physical paperwork.
 </li>
 <li>
 Continuously follow-up on relevant reports and projects in the pipeline.
 </li>
 <li>
 Effectively manage a diverse range of administrative tasks (e.g. correspondences, agendas, logistics etc.,) to provide a smooth schedule and enhance the office work efficiency.
 </li>
 <li>
 Manage schedules and organize meetings according to the Director&rsquo;s request and proactively follow-up on re-scheduling and other minor irregularities.
 </li>
 <li>
 Assist in coordinating communications and thus nurturing the relationship with key stakeholders, delegations, and visitors by arranging meetings and organizing business trips.
 </li>
 <li>
 Methodically manage office documents and records and ensure that all documents are securely stored and protected.
 </li>
 <li>
 Draft letters and official correspondences as per the direction of the Director.
 </li>
 <li>
 Greet and receive visitors of the Director, inform the Director and ensure that required attention and hospitality are provided to the visitors.
 </li>
 <li>
 Work collaboratively with other Executive Assistants, ensuring up-to-date knowledge on processes and policies relating to all necessary administrative drafts.
 </li>
 <li>
 Other duties as applicable to the role.
 </li>
 </ul>
</div>

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5289 executive administrative assistant jobs NEAR_ME

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Executive Personal Assistant (RUSSIAN & ENGLISH SPEAKER)

Female Admin Coordinator

Administrative Assistant التحدث باللهجة السعودية بطلاقة

Executive Assistant

Executive Assistant