executive administrative assistant

Modon

<div>
 
 
 Job Purpose:
 
 
 
 We are seeking an experienced
 
 Executive Assistant
 
 to provide comprehensive support to senior leadership within the Sports division of Modon Communities. This role will play a vital part in ensuring smooth operations, effective communication, and efficient coordination across the department and with key stakeholders.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 
 Administrative Support:
 
 Manage calendars, schedule and coordinate meetings, appointments, and travel arrangements. Handle correspondence, prioritize tasks, and ensure timely responses.
 </li>
 <li>
 
 Communication &amp; Coordination:
 
 Act as the primary point of contact, facilitating effective communication with internal teams and external stakeholders.
 </li>
 <li>
 
 Document Preparation:
 
 Draft and review contracts, presentations, reports, and other documents, ensuring accuracy and compliance with company standards. Support with FM &amp; FM procurement documentation, procurement requests, attendance management, and departmental trackers.
 </li>
 <li>
 
 Project Management:
 
 Assist in coordinating departmental projects, monitor progress, prepare documentation, and provide updates to ensure timely delivery.
 </li>
 <li>
 
 Research &amp; Analysis:
 
 Conduct market research, compile industry data, and prepare reports to support strategic decision-making.
 </li>
 <li>
 
 Event Coordination:
 
 Organize conferences, meetings, and client engagements, handling logistics and materials for successful execution.
 </li>
 </ul>
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in any discipline.
 </li>
 <li>
 Minimum 5+ years of experience in administrative/executive support roles.
 </li>
 <li>
 Strong background supporting senior leadership or executives.
 </li>
 <li>
 Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Slack).
 </li>
 <li>
 Experience in calendar management, travel coordination, and preparing professional reports/presentations.
 </li>
 </ul>
 
 
 Key Competencies:
 
 
 <ul>
 <li>
 Excellent organizational and communication skills.
 </li>
 <li>
 Strong problem-solving abilities and adaptability.
 </li>
 <li>
 High level of discretion and confidentiality.
 </li>
 <li>
 Strong attention to detail and time management skills.
 </li>
 <li>
 Ability to build and maintain effective relationships.
 </li>
 <li>
 Leadership qualities and proactive approach.
 </li>
 </ul>
 
 
</div>

Executive Administrative Assistant

San Bernardino Community College District

<div></div><div>Salary: $47.01 - $61.67 Hourly 
Location: District Office 550 E. Hospitality Lane Suite 200 San Bernardino, CA 
Job Type:
 
Department: Professional Development Center 
Job Number: 2426-00074 
Closing: 10/16/2025 11:59 PM Pacific 
 
Job Description 
 
 
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class.
 
 
SUMMARY DESCRIPTION
 
 
Under general direction, performs a variety of highly responsible, complex, and sensitive administrative and secretarial duties in support of an executive-level manager; processes administrative details not requiring the immediate attention of the executive including the coordination of functions, communication of policy, researching information, the preparation of reports, and other administrative tasks. The senior executive administrative assistant classification provides responsible administrative support to an executive-level manager. The duties of the senior executive administrative assistant involve a wide variety of diverse, complex, and sensitive/confidential administrative and secretarial tasks, requiring a substantial amount of tact, judgment, and initiative. The incumbent is required to be self-directed and to relieve the executive of various administrative duties and may provide work direction, supervision, and guidance to clerical personnel assigned to the area.
 
 
REPRESENTATIVE DUTIES
 
 
The following duties are typical for this classification.
 
<ul><li>Serves as senior executive administrative assistant to an executive-level manager; participates and assists in the administration of the executive's office, providing relief from a variety of technical and administrative duties; serves frequently as a liaison between the executive and the public, students, staff, and other campus/district officials; promotes and maintains positive staff, student, and community relations; exercises judgment, diplomacy, and discretion in handling matters of a difficult and sensitive nature.
</li><li>Assists the executive in meeting reporting requirements, functional responsibilities, and research objectives; assists in organizing programs, functions, and activities promoted by the district, college, or program area.
</li><li>Serves as receptionist for the executive's office; screens office and telephone callers; responds to sensitive questions, complaints, and requests for information from administrative, management, academic, and/or classified staff and the general public; communicates information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary.
</li><li>Plans and organizes office support functions for the executive's office; coordinates, oversees, and evaluates the flow of office work and assures that work is performed in a timely and accurate manner; recommends improvements in work flow, procedures, and use of equipment and forms; reviews, updates, and informs the executive and others of essential timelines; discusses and reviews calendar of events on a regular basis with the executive to assure timely coordination of office activities and status of assigned projects; develops schedules related to assigned activities and services.
</li><li>Assists in developing procedures to expedite transmittal of information or facilitate implementation of policies and programs; develops standardized computer formats for division reports and publications; establishes new and revised office procedures as appropriate.
</li><li>Utilizes technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinates and arranges meetings; coordinates activities with other departments; makes travel arrangements for assigned staff; processes conference reimbursement and other requests.
</li><li>Collects, researches, compiles, analyzes, verifies, summarizes, records, and evaluates information; prepares and distributes narrative, statistical, and financial data, recommendations, and alternatives as requested; completes reports; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures.
</li><li>Coordinates and oversees specialized functions or projects independently as assigned; coordinates a variety of special events and district-wide activities for the executive; assures that work is performed in a timely and accurate manner; uses independent judgment to develop and provide recommendations, suggestions, or information as appropriate.
</li><li>Responsible for compiling and coordinating the submission of board agenda items and supporting documentation for assigned area; reviews board books to assure information is accurate.
</li><li>Serves as liaison between senior level executive staff, administrative and management staff, academic and classified staff, students, representatives of community agencies, and the general public by relaying messages, answering questions, clarifying information, responding to requests, resolving problems, explaining District, College, Department, or Program area policies and procedures, or referring callers to the administrator or others as necessary.
</li><li>Assists in the preparation and administration of program budget(s); assists in preparing cost estimates for budget recommendations; assists in submitting justifications for budget items; allocates funds to proper budget codes; monitors and tracks expenditures in a timely manner; provides regular budget reports to the executive for control of expenditures; assists in resolving budget issues and problems; interacts with others regarding deposits; processes budget/expense transfers; recommends budget revisions.
</li><li>Recommends expenditures for office equipment, materials, and supplies; initiates contact with vendors for various products and services and assures their timely ordering, receipt, and storage; assures proper functioning of office equipment; posts, monitors, and tracks invoices and other expenditures.
</li><li>Provides staff support to standing and ad hoc committees and other groups as assigned; attends meetings and takes notes or records proceedings; prepares and distributes agendas, background materials, and minutes as appropriate.
</li><li>Takes and transcribes dictation of sensitive/confidential materials; prepares a variety of correspondence, memoranda, reports, proposals, and other materials; composes and edits correspondence; records and prepares minutes from a variety of meetings; distributes materials as appropriate.
</li><li>Composes correspondence independently; prepares preliminary responses to letters, general correspondence, and personal inquiries of a sensitive nature, including faculty, students, and staff grievances and complaints, for the executive's approval.
</li><li>Establishes and maintains a variety of complex, interrelated filing systems including confidential files; establishes and maintains files for information, records, and reports including those related to budget and cost records; maintains manuals and updated resource materials.
</li><li>Maintainsspecial confidential correspondence and administrative files. Has access to confidential documents, subpoenas received in person or by mail compilation of bargaining unit agreements and contracts, Skelly hearings, privy to confidential information that is discussed at the Chancellor's Executive Cabinet.
</li><li>Receives and distributes mail and identifies and refers matters to the executive in order of priority.
</li><li>Utilizes various computer applications and software packages; enters, updates, corrects, and extracts information; maintains and generates reports from a database or network system.
</li>Performs related duties as required. 
<li>
</li></ul> 
 
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
 
 
Knowledge of: 
<ul><li>
District organization, operations, policies, and objectives.</li><li>
Operational characteristics, services, and activities of the functions, programs, and operations of the executive's office.
</li><li>Work organization and office management principles and practices.
</li><li>Pertinent state, federal, and program policies, rules, and regulations including applicable sections of the State Education Code.
</li><li>Instructional process and college environment.
</li><li>Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
</li><li>Processes, procedures, and practices of budget preparation and administration.
</li><li>Principles, practices, and procedures of business letter writing.
</li><li>Principles, practices, and procedures of fiscal, statistical, and administrative research and report preparation.
</li><li>Principles and procedures used in complex, inter-related record keeping.
</li><li>Principles and practices used to establish and maintain files and information retrieval systems.
</li><li>Interpersonal skills using tact, patience, and courtesy.
</li><li>Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers.
</li><li>English usage, grammar, spelling, punctuation, and vocabulary.
</li>Oral and written communication skills. 
<li>
</li></ul> 
 
Ability to:
 
<ul><li>Perform difficult and complex administrative and secretarial work to effectively relieve the executive of administrative detail.
</li><li>Perform specialized, technical, and administrative support duties involving the use of a high level of independent judgment and personal initiative.
</li><li>Understand the organization and operation of the executive's office as necessary to assume assigned responsibilities.
</li><li>Understand, interpret, apply, and explain applicable rules, regulations, policies, and procedures independently, apply them with good judgment, and use judgment and discretion to act when precedents do not exist.
</li><li>Effectively handle and resolve difficult and sensitive situations.
</li><li>Manage multiple priorities and tasks to meet changing schedules and deadlines.
</li><li>Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
</li><li>Prepare a variety of clear and concise administrative and financial reports.
</li><li>Independently compose and prepare correspondence and memoranda.
</li><li>Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
</li><li>Adapt to changing technologies and learn functionality of new equipment and systems.
</li><li>Type at a rate of speed necessary for successful job performance.
</li><li>Take and transcribe dictation at a rate of speed necessary for successful job performance.
</li><li>Use sound judgment in recognizing scope of authority.
</li><li>Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
</li><li>Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public.
</li><li>Use correct English usage, grammar, spelling, punctuation, and vocabulary.
</li><li>Make arithmetic calculations quickly and accurately.
</li><li>Understand and follow oral and written directions.
</li><li>Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
</li><li>Work independently with very little or no direction.
</li><li>Demonstrate a sensitivity to, and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of community college students and personnel, including those with physical or learning disabilities.
</li><li>Communicate clearly and concisely, both orally and in writing.
</li><li>Establish and maintain effective working relationships with those contacted in the course of work.</li></ul> 

Qualifications 
 
 
Education/Training:
 
<ul><li>A Bachelor's Degree that includes coursework in business administrator, office management, research and writing or related field.
</li><li>An Associate's degree that includes coursework in business administrator, office management, research and writing or related field, with eight (8) years of experience may be substituted for the Bachelor's Degree.</li></ul> 

Required Experience:
 
<ul><li>Six (6) years of increasingly responsible secretarial experience involving a high level of public contact, use of computer and office applications, and providing secretarial support to executive and management staff, preferably in an administrative office in an educational environment.</li></ul> 

Desired Experience:
 
<ul><li>Two (2 years experience directly supporting an executive leader, preferably in higher education.</li><li>
Demonstrated ability to effectively manage multiple priorities and tasks in a dynamic, fast-paced environment.</li><li>
Excellent interpersonal and customer service skills, including the ability to communicate clearly, professionally, and respectfully with a diverse student, faculty, and staff population.</li><li>
Strong attention to detail and commitment to accuracy in work, documentation, and record-keeping.</li><li>
Proactive, solution-oriented approach to identifying challenges and implementing practical, efficient resolutions.</li><li>
Proficiency with technology and software applications, with the capacity to learn new systems and tools quickly.</li></ul> 

Physical Demands and Working Environment 
 
 
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
 
 
Environment:
 
 
Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals.
 
 
Physical:
 
 
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
 
 
Vision:
 
 
See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.
 
 
Hearing:
 
 
Hear in the normal audio range with or without correction 
 
Employment Requirements 
 
 
The person selected for hire will be required to complete the following pre-employment requirements: 
<ul><li>
Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate.</li><li>
Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement)</li><li>
Tuberculosis (TB) risk assessment</li><li>
Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details).</li></ul> 
Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's Administrative Procedures and Board Policies. 
 
Forecasted Recruitment Timeline (please note that delays may cause adjustments to this timeline): 
 
FORECASTED RECRUITMENT TIMELINE 
 
Internal HR Screening: 
 
10/27/25-10/31/25 
 
CSEA Testing: 
 
11/3/25-11/7/25 
 
1st Level Interviews: 
 
11/17/25-11/21/25 
 
2nd Level Interviews: 
 
12/1/25-12/5/25 
 
Board Date: 
 
1/8/26 
 
Projected Hire Date: 
 
1/12/26 
 
To apply, visit: https://www.schooljobs.com/careers/sbccd/jobs/5081911/senior-executive-administrative-assistant 
 
The San Bernardino Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled. 
 
jeid-cccf46afb4da8e4f856bf4aec4611848</div>

Senior Executive Administrative Assistant

Inspire Management Training Center

We are looking for a highly organized and professional Executive Administrative Assistant (Female) to provide direct support to the General Manager of a prestigious luxury hotel. This position plays a key role in ensuring the seamless operation of the Executive Office, including managing schedules, handling administrative tasks, coordinating interdepartmental communication, and maintaining confidentiality. The ideal candidate will have strong organizational and interpersonal skills, along with experience in luxury hospitality settings.Key Responsibilities:Operational Support:<ul><li>Oversee the General Manager&rsquo;s calendar, meetings, and priorities.</li><li>Coordinate communication between the Executive Office and department heads.</li><li>Assist in creating reports, presentations, and business planning documents.</li><li>Follow up on pending documentation or tasks as directed by the GM.</li><li>Support implementation of updates following guest audits or internal reviews.</li><li>Utilize technology to enhance workflow and productivity.</li></ul>Administrative Duties:<ul><li>Provide full administrative support to the General Manager.</li><li>Maintain confidential files, correspondence, and reports.</li><li>Draft correspondence, prepare meeting materials, take minutes, and track action items.</li><li>Organize and maintain both digital and physical filing systems.</li><li>Manage incoming and outgoing communication (calls, emails, mail).</li><li>Handle office requisitions and support travel approvals.</li><li>Ensure the Executive Office environment is professional and well-maintained.</li></ul>Customer Service &amp; Communication:<ul><li>Maintain professional interactions with guests, colleagues, and visitors.</li><li>Address inquiries professionally and with discretion.</li><li>Build and sustain strong working relationships across departments.</li></ul>Additional Responsibilities:<ul><li>Attend meetings and training sessions as required.</li><li>Maintain professional appearance and conduct at all times.</li><li>Adapt to evolving administrative needs and perform additional duties as assigned.</li></ul>Qualifications, Experience, and Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Hospitality Management, or related field.</li><li>5-6 years of experience supporting a General Manager in a luxury hotel setting.</li><li>Excellent organizational, multitasking, and time-management skills.</li><li>High attention to detail and ability to maintain confidentiality.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office and other relevant administrative software.</li><li>Ability to work under pressure and prioritize multiple tasks.</li><li>Professional demeanor and appearance.</li></ul>&bull; Female candidates with valid visa and QID preferred.Benefits:<ul><li>Competitive salary package</li><li>Accommodation, meals, and transportation provided</li></ul>Job Types: Full-time, PermanentPay: QAR7,000.00 - QAR7,500.00 per monthEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Executive Assistant To GM (Luxury Hotels): 5 years (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Administrative Assistant To GM (Luxury Hotel Sector)

Holzbrucke International LLC

This is a full-time on-site role for a Female Administrative Assistant based in Dubai. The Administrative Assistant will be responsible for providing clerical, administrative, and executive support to the team. Daily tasks involve organizing and maintaining files, scheduling appointments, answering phones, and communicating with internal and external stakeholders.QualificationsAdministrative Assistance and Clerical SkillsExcellent Phone Etiquette and Communication skillsExperience in Executive Administrative AssistanceStrong organizational and time-management skillsProficient in Microsoft Office SuiteBachelor's degree in Business Administration or related fieldJob Type: Full-timePay: AED1,800.00 - AED2,500.00 per monthExpected Start Date: 10/10/2025

Telesales and Admin

Property Shop Investment LLC

Established in 2007, Property Shop Investment LLC (PSI) is the largest private real estate company in Abu Dhabi, known for its sustainable and dynamic performance. With a focus on high achievements, PSI has gained prominent brand recognition across the UAE real estate market. PSI provides a range of services including property brokerage, development consultancy, real estate marketing, investment advisory, property appraisal, and property &amp; facility management. The company has been celebrated for its excellence with multiple awards from esteemed developers. PSI operates offices in Abu Dhabi and Dubai.Role DescriptionThis is a full-time on-site role for an Executive Assistant (with Project Management Experience) located in Abu Dhabi Emirate, United Arab Emirates. The Executive Assistant will be responsible for providing executive administrative assistance, preparing and managing expense reports, and offering general executive support. Additional responsibilities include maintaining communication channels, coordinating administrative tasks, and assisting with project management activities.Qualifications<ul><li>Experience in Executive Administrative Assistance and Executive Support</li><li>Experience in project management is a must</li><li>Arabic/European speaker and fluent in English</li><li>Proficiency in preparing and managing Expense Reports</li><li>Strong Communication and Administrative Assistance skills</li><li>Excellent organizational and time management abilities</li><li>Bachelor's degree in Business Administration, Management, or related field is a plus</li><li>Prior experience in real estate or related industry is advantageous</li><li>Ability to work independently and handle confidential information with discretion</li></ul>Job Location: Abu Dhabi, UAEJob Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Can you join us immediately?</li></ul>Experience:<ul><li>C-level executive assistant: 4 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>European (Required)</li></ul>

European/Arabic Executive Assistant (with Proj Management Exp)

SPARK Consulting

<div>
 
 
 Company Description
 
 
 
 At SPARK Consulting, we create tailored, data-driven strategies that boost your social media following, help you go viral, and make a real impact. Using the latest analytics and AI, we help you grow your digital presence, engage your audience, and set your brand up for long-term success. Our mission is to provide innovative solutions to ensure your brand's continued growth and engagement in the digital world.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time remote role for an Executive Assistant to the Chief Executive Officer. The Executive Assistant will be responsible for providing executive administrative assistance, managing the CEO&rsquo;s diary, preparing expense reports, and offering general administrative support. Daily tasks include scheduling meetings, arranging travel, handling communications, and maintaining confidentiality.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Experience with Executive Administrative Assistance and Executive Support
 </li>
 <li>
 Experience with building presentations in Canva is a must
 </li>
 <li>
 Proficiency in social media is a big plus
 </li>
 <li>
 Flexible and willing to learn and adapt to fast-paced innovation
 </li>
 <li>
 Administrative Assistance skills
 </li>
 <li>
 Excellent organizational and time-management skills
 </li>
 <li>
 Strong communication skills, both written and verbal
 </li>
 <li>
 Ability to work independently and remotely
 </li>
 <li>
 Highly discreet and confidential in handling sensitive information
 </li>
 </ul>
</div>

Executive Assistant to Chief Executive Officer

Qiddiya Investment Company

<div>At Qiddiya Investment Company, we are reshaping the future of leisure and entertainment in Saudi Arabia. We are seeking a detail-oriented and dynamic Executive Assistant to support our Head of Asset Management. This role calls for a collaborative professional who can enhance the efficiency of our executive operations through effective administration and project support.
As an Executive Assistant, you will manage daily administrative tasks, coordinate communications, and assist in project tracking for asset management initiatives. Your organizational skills and proactive approach will be essential in ensuring the department meets its strategic objectives.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul>
<li>Provide dedicated administrative support to the Head of Asset Management, managing calendars, scheduling meetings, and coordinating travel logistics.</li>
<li>Prepare and review reports, presentations, and asset management documentation, ensuring high standards of accuracy and quality.</li>
<li>Facilitate communication among team members and with external stakeholders, maintaining effective information flow.</li>
<li>Coordinate and manage meetings, including agenda preparation, taking minutes, and tracking action items.</li>
<li>Assist in the management of asset management projects by tracking key performance indicators and milestones.</li>
<li>Maintain organized filing systems for both physical and digital documents, ensuring easy access to critical information.</li>
<li>Handle sensitive information with discretion and uphold confidentiality at all times.</li>
<li>Monitor office supplies and manage budgets related to executive functions.</li>
<li>Support the development and implementation of processes and best practices within the asset management unit.</li>
</ul>Requirements<ul>
<li>Bachelor's degree in Business Administration, Finance, or a related field.</li>
<li>5+ years of experience in an executive assistant role, preferably within asset management or finance sectors.</li>
<li>Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.</li>
<li>Strong analytical skills with the ability to track and report on project metrics.</li>
<li>Exceptional written and verbal communication skills.</li>
<li>Strong organizational and multitasking abilities, with keen attention to detail.</li>
<li>High level of integrity and professionalism, especially in handling confidential information.</li>
<li>Ability to thrive in fast-paced environments and adapt to changing priorities.</li>
<li>Familiarity with asset management terminology and processes is advantageous.</li>
</ul>Benefits
Offering a comprehensive compensation and benefits package.</div>

Executive Assistant (Asset Management) - CDU6 - 20005461

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