executive administrative assistant

Confidential

<div>
 
 The
 
 Executive Administrative Assistant
 
 provides high-level executive support to the senior leadership office (CEO, MD, Chairman, or COO) within a fast-paced
 
 construction and real estate development environment
 
 . The role demands
 
 exceptional organizational, communication, and multitasking abilities
 
 , with the confidence to handle confidential matters, manage executive priorities, and coordinate between departments and external stakeholders at the highest professional standard.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Executive Support &amp; Office Management:
 
 
 <ul>
 <li>
 Manage day-to-day operations of the executive office, ensuring efficiency, confidentiality, and professionalism.
 </li>
 <li>
 High Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 <li>
 Maintain executive&rsquo;s daily calendar &mdash; scheduling appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prioritize and manage multiple tasks, projects, and communications with minimal supervision.
 </li>
 <li>
 Draft and prepare executive correspondence, internal memos, reports, and meeting documentation.
 </li>
 <li>
 Screen calls, emails, and meeting requests, ensuring the executive&rsquo;s time is utilized effectively.
 </li>
 </ul>
 
 
 
 
 
 2. Meeting &amp; Communication Coordination:
 
 
 <ul>
 <li>
 Organize and coordinate executive-level meetings, board discussions, and management reviews.
 </li>
 <li>
 Record and distribute meeting minutes, action items, and follow-up updates.
 </li>
 <li>
 Act as the main liaison between the executive and internal departments, consultants, clients, and external partners.
 </li>
 <li>
 Maintain strong, professional communication on behalf of the executive office.
 </li>
 </ul>
 
 
 
 
 
 3. Administrative Governance &amp; Documentation:
 
 
 <ul>
 <li>
 Manage filing systems, contracts, and confidential documentation &mdash; both physical and digital.
 </li>
 <li>
 Handle sensitive corporate and project-related information with the highest level of discretion.
 </li>
 <li>
 Support in the preparation of presentations, proposals, and executive reports.
 </li>
 <li>
 Track key deadlines, project milestones, and ensure timely submission of deliverables.
 </li>
 </ul>
 
 
 
 
 
 4. Travel &amp; Logistics Management:
 
 
 <ul>
 <li>
 Organize and oversee complex travel schedules, hotel bookings, visa arrangements, and expense reports.
 </li>
 <li>
 Coordinate logistics for local and international meetings, site visits, and client events.
 </li>
 </ul>
 
 
 
 
 
 5. Coordination Across Departments:
 
 
 <ul>
 <li>
 Ensure smooth communication flow between executive leadership and project, finance, HR, and operations teams.
 </li>
 <li>
 Follow up on executive directives and ensure timely completion of assigned actions by relevant departments.
 </li>
 <li>
 Support in planning and coordination of corporate events, management retreats, and business reviews.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Management, or related field.
 </li>
 <li>
 8&ndash;12 years of experience as an
 
 Executive Assistant or Executive Secretary
 
 supporting
 
 C-suite leaders (CEO, MD, Chairman, or COO)
 
 within
 
 construction, real estate, or contracting industries
 
 .
 </li>
 <li>
 Strong understanding of business operations, project documentation, and corporate communication.
 </li>
 <li>
 Excellent command of English (Arabic/Bilingual is an advantage).
 </li>
 <li>
 Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 </ul>
 
 
</div>

Executive Administrative Assistant

Saudi Air Navigation Services

<div>
 
 Key Accountability Areas Key Activities
 
 
 Executive Assistance
 
 
 &bull; Schedule and organize travel requirements, including accommodation, visa arrangements, transportation, itineraries and venues
 
 
 &bull; Provide administrative service (to assigned executive) including: drafting and dispatching emails, recording meeting minutes, as well as preparing and drafting internal and external correspondence &bull; Maintain documentation, records and data in accordance with the set policies and procedures. Maintain appropriate standards of confidentiality and ensure that all documentation is securely stored
 
 
 &bull; Courteously greets visitors, determine their needs, and direct them to the appropriate actions, person, office, and etc.
 
 
 &bull; Initiate and respond to telephone calls on behalf of the assigned function head, route calls and take messages, as required
 
 
 &bull; Track and follow-up, with other team members and functions, collate and report on status updates and received inputs to the assigned function head Policies, Processes and Procedures
 
 
 &bull; Conduct day-to-day activities while ensuring compliance to policies and procedures
 
 
 &bull; Contribute to the identification of opportunities for continuous improvement of systems, processes taking into account leading practices, changes in business environment, cost reduction and productivity improvement
 
 
 
 
 
 Knowledge and Experience
 
 
 &bull; 3 years experience as Executive admin assistant.
 
 
 Education and Certifications
 
 
 &bull; A bachelor&rsquo;s degree in business administration or equivalent is required
 
</div>

Axis Valet Parking

Job Vacancy: Executive Assistant Company: Axis Valet Parking Services Location: Dubai, UAEAxis Valet Parking Services is seeking a highly organized and proactive Executive Assistant to support the CEO and assist in key administrative, HR, and operational functions. This role requires a dependable professional with strong communication skills, discretion, and the ability to manage multiple priorities efficiently.Position Summary:The Executive Assistant will be responsible for managing the CEO&rsquo;s internal and external communications, providing administrative support, assisting with HR and onboarding tasks, and coordinating operational activities across the company. The ideal candidate must be detail-oriented, adaptable, and capable of handling sensitive information with professionalism.Key Responsibilities:<ul><li>Manage and organize CEO communications, including emails, calls, scheduling, and follow-ups</li><li>Prepare correspondence, presentations, reports, and internal communications on behalf of the CEO</li><li>Coordinate meetings, appointments, and travel arrangements</li><li>Assist with HR functions such as onboarding, document collection, scheduling interviews, and maintaining employee records</li><li>Support the Operations team with coordination tasks, data collection, and communication between sites</li><li>Track deadlines, manage priorities, and ensure timely completion of CEO directives</li><li>Maintain confidentiality and handle sensitive company information discretely</li><li>Liaise with clients, suppliers, and internal teams professionally</li><li>Perform general administrative duties to support the CEO and management</li></ul>Requirements:<ul><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in MS Office (Excel, Word, Outlook, PowerPoint)</li><li>Ability to manage time effectively and work in a fast-paced environment</li><li>High level of professionalism, discretion, and reliability</li><li>Experience in HR or operations (preferred but not mandatory)</li><li>Background in hospitality or service industry is an advantage</li></ul>Employment Details:<ul><li>Job Type: Full-time</li><li>Location: Dubai, UAE</li><li>Working Hours: 9 hours per day (including break)</li><li>Salary: Competitive and based on experience</li><li>Benefits: Company visa, medical insurance, annual leave, and UAE-standard benefits</li></ul>Job Type: Full-timePay: AED2,800.00 - AED3,000.00 per month

Executive Assistant

Sterling Helicopter

<div>
 
 
 Job Title:
 
 Executive Assistant
 
 
 
 Location:
 
 Croydon PA (On-site)
 
 
 
 Company:
 
 Sterling Helicopter
 
 
 
 
 
 We are looking for a highly self&hyphen;motivated and experienced Executive Assistant to support our General Manager and keep daily operations running smoothly. This is a great role for someone who loves organization, communication, and problem solving in a fast-paced environment.
 
 
 
 
 
 
 Duties/Responsibilities:
 
 
 <ul>
 <li>
 Provide high-level administrative support and assistance to the GM
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate travel
 </li>
 <li>
 Prepare reports, correspondence, and presentations
 </li>
 <li>
 Assist with project coordination and follow-up
 </li>
 <li>
 Support other administrative tasks as needed
 </li>
 <li>
 Perform clerical and administrative tasks including drafting letters, memos, invoices and reports,
 
 maintaining records, creating reports from internal data
 
 </li>
 <li>
 
 Create quotes
 
 and other documents
 
 for customers
 
 </li>
 <li>
 Attend meetings on behalf of the GM when he is unavailable
 </li>
 <li>
 Develop and maintain relationships with customers and vendors
 </li>
 <li>
 Provide support for various contracts
 </li>
 <li>
 Perform other duties as assigned
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 Required:
 
 <ul>
 <li>
 High school diploma
 </li>
 <li>
 5+ years of administrative or executive assistant experience
 </li>
 <li>
 Knowledge of Microsoft Office Suite
 </li>
 <li>
 The ability to commute (daily) to Croydon, PA
 </li>
 </ul>
 
 
 
 
 
 Skills and Abilities:
 
 
 <ul>
 <li>
 Highly motivated and eager to learn the business
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Excellent organizational skills and attention to detail
 </li>
 <li>
 Excellent time management skills with the ability to meet deadlines
 </li>
 <li>
 Function well in a high-paced and at times stressful environment
 </li>
 <li>
 Able to multi-task
 </li>
 </ul>
 
 
 
 
 
 Benefits:
 
 
 <ul>
 <li>
 Competitive pay
 </li>
 <li>
 Supportive team environment
 </li>
 <li>
 Benefits (health, PTO, 401k, etc.)
 </li>
 </ul>
 
 
 
 
 
 Work Schedule:
 
 
 M-F 8:00am - 4:30pm on-site
 
 
 
 
 Salary:
 
 $30-$35 per hour depending on experience
 
</div>

People Matter PH

We&rsquo;re Hiring: Executive AssistantLocation: Taguig Work Setup: Onsite Shift: Day shiftWe&rsquo;re looking for a highly organized and competitive Executive Assistant to provide comprehensive administrative and operational support. The ideal candidate has a strong background in executive-level coordination and experience working with global stakeholders.Key Responsibilities:<ul><li>Provide end-to-end executive support including calendar management, travel arrangements, and meeting coordination.</li><li>Handle confidential correspondence, reports, and presentations with discretion and accuracy.</li><li>Serve as a primary point of contact for local and global stakeholders, ensuring effective communication and collaboration.</li><li>Coordinate logistics for executive meetings, events, and business trips.</li><li>Track and follow up on key deliverables, deadlines, and priorities.</li><li>Support office operations and assist with special projects as needed.</li></ul>Qualifications:<ul><li>At least 5-7 years of experience as an Executive Assistant, preferably in a multinational or corporate environment.</li><li>Proven experience supporting global teams.</li><li>Excellent communication and interpersonal skills, with strong attention to detail.</li><li>Proficient in Microsoft Office and virtual collaboration tools.</li><li>Highly organized, proactive, and able to manage multiple priorities under pressure.</li><li>Bachelor&rsquo;s degree in Business Administration or related field preferred.</li></ul>Job Type: Full-timePay: Php80,000.00 - Php100,000.00 per monthBenefits:<ul><li>Company events</li><li>Health insurance</li><li>Life insurance</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Assistant: 7 years (Preferred)</li></ul>Work Location: In person

Executive Assistant (With Competitive Pay!)

Align Staffing Solutions

At Align, we are looking for a highly organized and proactive Executive Assistant to provide direct support our Co-founder &amp; CEOResponsibilities:<ul><li>Manage calendars and schedule meetings and coordinate appointments.</li><li>Handle incoming &amp; outgoing emails, organize travel arrangements and itineraries.</li><li>Prepare reports, documents, and presentations.</li><li>Assist with administrative tasks and special projects as needed.</li></ul>Requirements:<ul><li>1-2 years of experience as an executive assistant or similar role.</li><li>Valid UAE driving license mandatory.</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal communication.</li><li>Proficient with MS Office Suite and other computer applications.</li><li>Ability to handle confidential information and work independently.</li></ul>Benefits: Employment Visa, Medical &amp; Life Insurance, Air ticket allowanceApply Now: hiring@alignmanpower.com Subject- &ldquo;Executive Assistant&rdquo; or Directly WhatsApp at 0582030330Job Types: Full-time, PermanentLicense/Certification:<ul><li>UAE driving license (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Executive Assistant Female

APRA & Associates & LLP

OverviewThe Executive Assistant provides high-level administrative support to senior leadership, ensuring efficient operations and serving as a key communication hub within the organization. This role requires exceptional organizational skills, strong business judgment, and the ability to handle confidential information with discretion.Key Responsibilities<ul><li>Manage executive calendars, meetings, travel, and communication.</li><li>Maintain organized digital and physical filing systems.</li><li>Assist with recruitment: posting jobs, scheduling interviews, and coordinating onboarding.</li><li>Support accounting tasks including invoices, expense reports, and budget tracking.</li><li>Prepare documents, reports, and presentations; liaise with internal and external stakeholders.</li></ul>Requirements<ul><li>Experience as an Executive or Administrative Assistant.</li><li>Strong communication, organization, and multitasking skills.</li><li>Proficiency with office and accounting software.</li><li>Ability to handle confidential information with discretion</li></ul>Preferred Skills<ul><li>Experience with HR or recruitment systems.</li><li>Basic bookkeeping or accounting knowledge.</li><li>Strong interpersonal skills and a polished, professional demeanor.</li></ul>Job Types: Full-time, Permanent, Fresher, InternshipPay: &#8377;15,000.00 - &#8377;20,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: In person

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