executive administrative assistant

Synventive Engineering

<p><b>Job Summary</b></p><p>We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! In this vital role, you will serve as the primary support for executive leadership, ensuring smooth daily operations and efficient office management. Your energetic approach and exceptional organizational skills will help foster a productive work environment, enabling leadership to focus on strategic initiatives. This position offers an exciting opportunity to showcase your administrative expertise while contributing to the overall success of our organization.</p><p><b>Duties</b></p><ul><li>Manage complex calendars, schedule appointments, and coordinate meetings for executive team members with precision and professionalism.</li><li>Handle multi-line phone systems, screen calls, and direct inquiries with excellent phone etiquette and customer service skills.</li><li>Prepare, review, and organize documents using Microsoft Office Suite, including Word processing, spreadsheets, and productivity software.</li><li>Maintain accurate data entry records, files, and filing systems to ensure easy retrieval of information.</li><li>Assist with office management tasks such as supply ordering, equipment maintenance, and general administrative support.</li><li>Facilitate client communication and support front desk operations to create a welcoming environment for visitors and callers.</li><li>Utilize technical proficiency in computer literacy to troubleshoot basic office equipment and improve workflow efficiency.</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in office management, administrative support, or clerical roles with a focus on executive assistance.</li><li>Strong computer skills including proficiency in Microsoft Office (Word, Excel), spreadsheets, and data entry.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Exceptional communication skills both written and verbal; bilingual abilities are a plus.</li><li>Experience with QuickBooks or similar accounting software is desirable but not mandatory.</li><li>Familiarity with multi-line phone systems and front desk operations.</li><li>Demonstrated ability to handle confidential information discreetly while maintaining professionalism at all times.</li><li>Personal assistant experience or calendar management expertise is highly valued.</li></ul><p>Join us to be part of an energetic team that values proactive problem-solving, clear communication, and dedicated service! This role is paid and offers a rewarding environment where your organizational talents will truly shine as you support our leadership in achieving organizational excellence.</p><p>Pay: $20.00 - $35.00 per hour</p><p>Work Location: In person</p>

Executive Administrative Assistant

Amber Guy and Associates 

<p><b>About Us:</b><br/>Guy and Associates is a growing virtual assistance firm that provides high-level support to tax, accounting, and finance professionals. We specialize in helping our clients streamline their operations, manage their workload, and grow their businesses. We're looking for a detail-oriented, tech-savvy, and motivated individual to join our team as a part-time Executive Assistant.</p><p>Our firm is based in Spartanburg, SC however this is a remote position. The Executive Assistant will serve as the primary point of contact for C-suite Executives. You&rsquo;ll be responsible for keeping operations running smoothly, ensuring all communication is clear and timely, and anticipating the needs of our executive team.</p><p>The role will begin as <b>part-time</b> during a 90-day training and onboarding period, with the <b>potential to transition into a full-time role</b> based on performance and organizational needs.</p><p><b>Key Responsibilities:</b></p><ul><li>Maintain calendars, coordinate appointments, and proactively manage scheduling conflicts</li><li>Manage email inboxes: triage, respond, and follow-up as needed to ensure nothing slips through the cracks</li><li>Communicate directly with clients and stakeholders with professionalism and warmth</li><li>Organize meetings, prepare agendas, and ensure the executive team is briefed in advance</li><li>Track tasks and deadlines across multiple projects to ensure timely execution</li><li>Maintain accurate records, notes, and documentation for internal processes</li><li>Provide general administrative support and office coordination</li><li>Represent the company positively and professionally at all times, especially in client-facing interactions</li></ul><p><b>Qualifications:</b></p><ul><li>5+ years as an administrative or executive assistant experience preferred (tax or accounting industry a plus)</li><li>Excellent verbal and written communication skills</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to manage multiple priorities and projects simultaneously</li><li>Strong interpersonal skills&mdash;confident, calm, and client-focused</li><li>Problem-solving mindset and logical thinker; able to make decisions independently when needed</li><li>Comfortable in a fast-paced environment with frequent shifting priorities</li><li>Tech-savvy with working knowledge of Google Workspace, Microsoft Office, and scheduling tools</li></ul><p><b>What Success Looks Like in This Role:</b></p><ul><li>You&rsquo;re reliable, proactive, and solutions-oriented</li><li>You keep things moving without needing to be micromanaged</li><li>You can anticipate the needs of the team and take initiative</li><li>You stay calm under pressure and handle sensitive information with discretion</li><li>You prioritize client care and represent the company&rsquo;s values at every interaction</li></ul><p><b>What We Offer:</b></p><ul><li>Starting hourly rate of $17&ndash;$19 (depending on experience)</li><li>Weekends off and a consistent Monday&ndash;Friday schedule</li><li>Opportunity to grow into a full-time, long-term position</li><li>Supportive and team-oriented work environment</li><li>A meaningful role where your contributions are recognized and valued</li></ul><p>Pay: $18.00 - $19.00 per hour</p><p>Experience:</p><ul><li>Executive administrative support: 5 years (Required)</li></ul><p>Work Location: In person</p>

HD Supply

<p></p><div><div><p>We&rsquo;re seeking a highly experienced Executive Administrative Assistant to serve as a strategic partner to senior leadership. You&rsquo;ll operate as an extension of the executives you support, helping them prioritize their time, drive execution, and stay focused on what matters most. If you&rsquo;re a proactive problem-solver who can anticipate needs, lead up, and build strong cross‑functional relationships, this role offers the opportunity to make a long-term impact at HD Supply.</p></div><p></p><div><div><div><div><div><div><div><div><div><p><b>
Preferred Qualifications</b></p><ul><li><p>
3+ years as an Executive Assistant supporting senior executives with demonstrated strategic partnership experience in a corporate environment</p></li><li><p>
Bachelor&rsquo;s degree in business administration or a related field.</p></li><li><p>
Expertise in complex calendaring, cross‑functional coordination, and executive-level communication.</p></li><li><p>
Experience managing travel, expenses, presentations, and high‑visibility projects in a fast-paced corporate environment.</p></li></ul></div></div></div></div></div></div></div></div></div><p></p><p><b>
Job Summary</b></p><p>
Provides advanced, diversified, and confidential clerical and administrative support to executive leadership.</p><p></p><p><b>
Major Tasks, Responsibilities, and Key Accountabilities</b></p><ul><li>
Provides high-level administrative support to executives, including managing calendars and scheduling meetings.</li><li>
Conducts research, analysis, and support for special projects and initiatives, while independently managing projects and making key decisions.</li><li>
Anticipates the needs of the executives and provides proactive support to ensure their productivity and efficiency.</li><li>
Organizes and maintains confidential files, records, and other important documentation.</li><li>
Prepares and initiates both routine and non-routine documents, memos, correspondence, reports, and PowerPoint presentations</li><li>
Ensures travel requests and other travel documentation are accurate and complete, while monitoring and managing expense reports, budgets, and financial documents for the executive team.</li><li>
Serves as a liaison between the executive team and internal/external stakeholders, ensuring smooth communication and prompt resolution of inquiries.</li><li>
Organizes and maintains confidential files, records, and other important documentation.</li></ul><p></p><p><b>
Nature and Scope</b></p><ul><li>
Demonstrates skill in data analysis techniques by resolving missing/incomplete information and inconsistencies/anomalies in more complex research/data.</li><li>
Nature of work requires increasing independence; receives guidance only on unusual, complex problems or issues. Work review typically involves periodic review of output by a supervisor and/or direct customers of the process.</li><li>
May provide general guidance/direction to or train junior level support or professional personnel.</li></ul><p></p><p><b>
Work Environment</b></p><ul><li>
Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.</li><li>
Frequent periods are spent standing or sitting in the same location with some opportunity to move about. Occasionally there may be a requirement to stoop or lift light material or equipment (typically less than 8 pounds).</li><li>
Typically requires overnight travel less than 10% of the time.</li></ul><p></p><p><b>
Education and Experience</b></p><ul><li>
Typically requires BS/BA in a related discipline. Generally 2-5 years of experience in a related field OR MS/MA and generally 2-4 years of experience in a related field. Certification is required in some areas.</li></ul><p></p><p><b>
Our Goals for Diversity, Equity, and Inclusion</b></p><p></p><p>
We are committed to creating a culture that promotes equity, respect, and advocacy for every HD Supply associate. We value the diversity of our people.</p><p></p><p><b>
Equal Employment Opportunity</b></p><p></p><p>
HD Supply is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.</p></div>

Breezy Agency

<p><b>Overview</b></p><p>Breezy Agency is a boutique marketing and business management consulting firm. We specialize in real estate, hospitality, and nonprofits.</p><p>We are seeking a versatile and detail-oriented <b>Executive</b> <b>Administrative Assistant</b> to support our team. In this multi-faceted role, you will be the backbone of our day-to-day office operations, handle key bookkeeping and invoicing tasks, administrative tasks, and serve as a responsive, reliable point of contact for our clients.</p><p>The ideal candidate thrives in an agile environment, easily balances administrative duties with financial accuracy, and possesses strong interpersonal skills to manage client relationships effectively.</p><p><b>Duties</b></p><p><b>1. Administrative &amp; Office Support</b></p><ul><li>Manage executive calendars, schedule meetings, and handle internal/external communication.</li><li>Maintain digital filing systems, documentation, and office records to ensure complete confidentiality and easy retrieval.</li><li>Draft, proofread, and prepare business correspondence, reports, presentations, and client materials.</li><li>Provide administrative support in real estate management, hospitality, and nonprofits.</li></ul><p><b>2. Accounting &amp; Bookkeeping Tasks</b></p><ul><li>Process accounts payable (A/P) and accounts receivable (A/R) in software like QuickBooks, Yardi Breeze, and Appfolio.</li><li>Prepare, issue, and follow up on invoices, payments, payment reminders, and receipts.</li><li>Perform weekly account reconciliations and assist with expense tracking and budget reporting.</li><li>Liaise with external accountants or tax professionals during tax preparation and audits.</li></ul><p><b>3. Account Management Support</b></p><ul><li>Account management in real estate management, hospitality, and nonprofits.</li><li>Serve as a primary point of contact for routine client inquiries, status updates, and support requests.</li><li>Assist in current clients, tracking deliverable timelines, and coordinating project hand-offs between internal teams and clients.</li><li>Monitor account health, ensuring client retainers, renewals, and special requests are documented and addressed promptly.</li></ul><p><b>Experience, Qualifications &amp; Requirements</b></p><ul><li><b>Experience:</b> 2+ years of experience in an administrative support, office management, or operations role. Prior experience with basic accounting and client-facing coordination is highly desirable.</li><li><b>Software Proficiency:</b></li><li>Advanced skills in Microsoft Office (Word, Excel, PowerPoint) or Google Workspace.</li><li>Practical experience with accounting tools (e.g., QuickBooks Online).</li><li>Familiarity with project and property management software (e.g., Wix, Trello, Canva, Constant Contact, Yardi Breeze, Appfolio).</li><li>Willingness to learn new software.</li></ul><p><b>Skills:</b></p><ul><li>Excellent customer service skills with a conflict-resolution mindset.</li><li>Exceptional written and verbal communication skills.</li><li>Strong organizational and multi-tasking abilities with high attention to detail.</li><li>Sound understanding of basic accounting principles (invoicing, ledger entries, reconciliations).</li><li>High level of discretion and integrity when handling sensitive financial and client information.</li></ul><p>Join us to be part of a vibrant team where your organizational talents will make a real impact! We are committed to supporting your professional growth while providing an engaging work environment that values initiative, efficiency, and excellence in service delivery.</p><p>Pay: $2,000.00 per month</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: Hybrid remote in Long Beach, CA 90802</p>

National Experienced Workforce Solutions

<div><div><div><div><b>Executive/Administrative Assistant (SDC-1496)</b></div></div><br>
<div><div><b>
ID:</b></div><div> SDC-1496</div><div><b> Location:</b></div><div> Washington</div><div><b> Program:</b></div><div> SEE</div><br>
</div><br>
<div><div><b>
Wage/Hr:</b></div><div> $18.40</div><div><b> Hours/Week:</b></div><div> 40 Hours Per Week</div><div><b> Minimum Age:</b></div><div> 55</div></div><div><div><div><p><br>
For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States.</p><p>
NEW Solutions connects experienced workers (ages 55+) with the Environmental Protection Agency (EPA). These experienced professionals provide administrative, scientific, and technical support to the Environmental Protection Agency through the Senior Environmental Employment (SEE) Program.</p><p>
Benefits: Paid Health Insurance Premium for positions budgeted at 60+ hours per pay period, Accrued Vacation and Sick Leave, Paid Federal Holidays, and optional Vision and Dental Insurance available for positions budgeted at 35+ hours per pay period.</p><p>
Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. The enrollment relationship between NEW Solutions and the Enrollee is an ?at-will? relationship. This means that an Enrollee is free to terminate enrollment at any time during the enrollment period, and NEW Solutions and the Agency have the right to terminate the relationship with the Enrollee.</p><p>
PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEW Solutions. An ?Enrollee? is a participant in a grant program established through a Cooperative Agreement funded by the agency and administered by NEW Solutions.</p><p>
This opportunity applies to applicants legally eligible to work in the United States.</p></div></div></div><div><div><div><div><b><br>
Qualifications:</b><p><br>
Minimum of 3 year(s) of experience in Administrative Support OR AA Degree</p><ul><li>
Experience required with Windows, MS Word, WordPerfect, MS Excel, MS PowerPoint, MS SharePoint, MS Teams, MS Outlook, MS OneDrive, Fax, Copying Machine, Scanner</li></ul></div></div><div><b>
Duties:</b><p><br>
Serves as Executive/Administrative Assistant to political team, providing comprehensive executive and administrative support in a fast-paced environment. Independently manages executive operations, coordinates complex schedules and competing priorities. Exercises sound judgment, discretion, and diplomacy in handling sensitive and confidential matters while ensuring the efficient operation of the Immediate Office.</p><ul><li>
Provides comprehensive executive calendar management for the OCSPP Immediate Office (IO), including scheduling complex meetings, resolving conflicts, prioritizing requests, coordinating travel, and ensuring executives are prepared with briefing materials and meeting logistics. 40%</li><li>
Serves as the primary administrative liaison for the IO by coordinating with EPA leadership offices, program offices, regional offices, the Office of the Administrator, and external stakeholders. Screens requests, manages correspondence, and responds to inquiries requiring tact and discretion. 25%</li><li>
Coordinates executive meetings, briefings, and events by arranging conference rooms, audiovisual support, visitor access, security requirements, agendas, briefing materials, and protocol for internal and external participants. Greets and escorts visitors as appropriate. 20%</li><li>
Monitors action items, meeting requests, invitations, speaking engagements, and executive deliverables to ensure timely completion. 15%</li></ul><br>
<b>
Other:</b><br>
<ul><li>
Annual training courses mandated by the agency</li><li>
Physical requirements: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.</li></ul></div></div></div><br>
</div><p><i>
NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.</i></p></div>

Executive/Administrative Assistant (SDC-1496)

JPMorganChase

<div><b>JOB DESCRIPTION</b><br>
<br>
<br>
<p>As a Senior Executive Assistant in the Product Owner, Fulfilment &amp; Archival Services team, you will work in a fast-paced organization where each day will be unique. In this role, you will manage the MD's calendar and meetings, track action items, plan travel and conferences, and oversee expenses, all while supporting a team of 400 members. Experience managing smaller IT projects and using AI for day-to-day automation is an added plus. Based in Columbus, Ohio and co-located with the leadership team, this position provides a platform for professional growth and skill enhancement. Join a results-oriented team with a strong focus on attention to detail and quality.</p><p>
</p><p>﻿A successful Executive Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver high-quality work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.</p><p><b>
Job Responsibilities</b></p><ul><li>
Maintain complex and detailed calendars</li><li>
Manage the coordination and logistics of both internal and external meetings</li><li>
Arrange and coordinate complicated domestic and international travel</li><li>
Organize all aspects for offsite conferences and external events, including catering and transportation</li><li>
Process invoices and T&amp;E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures</li><li>
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain current organizational charts and Executive Bio's</li><li>
Handle regular activities without prompting, and advise in advance with issues or delays</li><li>
Lead and coordinate on ad hoc projects as requested, and assist in editing spreadsheets and presentations, including printing and binding, for client meetings</li><li>
Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly</li></ul><p>
</p><p><b>Required qualifications, skills, and capabilities</b></p><ul><li>
At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above</li><li>
Advanced ability to organize</li><li>
Tact and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Strong proficiency in Microsoft Office</li></ul><p>
</p><p><b>Preferred </b><b>qualifications, skills, and capabilities</b></p><ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul>
<b>ABOUT US</b><br>
<br>
<br>
<p>Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.
</p><p></p><p>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
</p><p></p><p>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.</p>
<p></p><p>Equal Opportunity Employer/Disability/Veterans</p><br>
<br>
<br>
<b>ABOUT THE TEAM</b>
<br>
<br>
Our Consumer &amp; Community Banking division serves our Chase customers through a range of financial services, including personal banking, credit cards, mortgages, auto financing, investment advice, small business loans and payment processing. We're proud to lead the U.S. in credit card sales and deposit growth and have the most-used digital solutions &ndash; all while ranking first in customer satisfaction.</div>

Senior Executive Administrative Assistant

Mark Development Inc.

<p>We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our property manager and maintenance staff, assisting in daily office needs. Administrative Assistant responsibilities include meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Word, Outlook, and various office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry. A successful Admin Assistant should ensure the efficient and smooth day-to-day operations.</p><p><b>Responsibilities</b></p><ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, mail and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li></ul><p><b>Skills</b></p><ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and copy machines</li><li>Proficiency in MS Office (MS Excel, MS Outlook and MS Word, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul><p>Job Type: Full-time</p><p>Pay: $45,000.00 - $50,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Executive administrative support: 1 year (Preferred)</li></ul><p>Shift availability:</p><ul><li>Day Shift (Required)</li></ul><p>Ability to Commute:</p><ul><li>Lihue, HI (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant

Search 5439+ Executive administrative assistant jobs near you this August. New roles added regularly across leading industries. Apply today.

5439 executive administrative assistant jobs Near Me

Executive Administrative Assistant

Executive Administrative Assistant

Executive Administrative Assistant

Executive Administrative Assistant

Executive/Administrative Assistant (SDC-1496)

Senior Executive Administrative Assistant

Administrative Assistant