executive administrative assistant

Inspire Management Training Center

<p>We are seeking a highly organized and professional <b>Executive Administrative Assistant</b> to provide comprehensive support to C-level executives within a reputed organization in Qatar. The ideal candidate will have 5&ndash;7 years of proven experience supporting senior leadership, preferably in the construction or related industries within the GCC. This role requires exceptional communication skills, discretion, and the ability to handle a wide range of administrative and executive support tasks efficiently.</p><p><b>Key Responsibilities</b></p><ul><li>Provide high-level administrative support to C-level executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Draft, review, and manage correspondence, reports, and presentations with accuracy and confidentiality.</li><li>Organize and prepare documentation for board meetings, executive reviews, and external engagements.</li><li>Act as a liaison between executives, internal departments, and external stakeholders.</li><li>Handle sensitive information with the utmost discretion and professionalism.</li><li>Ensure smooth day-to-day operations of the executive office, anticipating needs and providing proactive support.</li></ul><p><b>Qualifications, Experience &amp; Skills</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field preferred.</li><li>5&ndash;7 years of proven experience supporting <b>C-level executives</b> in the <b>construction/Engineering industry</b> or related sectors within the GCC.</li><li>Strong organizational, multitasking, and time-management skills.</li><li>Excellent communication proficiency in <b>English</b>; <b>Arabic</b> is an added advantage.</li><li>High level of professionalism, discretion, and attention to detail.</li><li>Locally available in <b>Qatar</b> with transferable visa/NOC.</li></ul><p><b>Benefits</b></p><ul><li>Competitive salary (Full package).</li></ul><p>Job Types: Full-time, Permanent</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Executive Administrative Assistant to C Level Executives: 5 years (Required)</li></ul><p>Location:</p><ul><li>Doha (Required)</li></ul>

Executive Administrative Assistant to Secretary

Suez Canal Bank

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  The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
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   Responsibilities
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   Handle and coordinate active calendars
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   Schedule and confirm meetings
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   Ensure file organization based on office protocol
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   Provide ad hoc support around office as needed
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   Take minutes of meeting
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   Prepare presentations
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   Filing
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   Qualifications
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   Bachelor's degree with minimum grade good
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   Min 2-3 years experience in same role
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   Banking background is a plus
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   Strong interpersonal, customer service and communication skills
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   Ability to multitask
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   Team Player
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   Proficient in Microsoft Office suite (Excel, word and powerpoint are a must)
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   Very good English spoken and written is a must
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   Presentable
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Executive Administrative Assistant

manal ajaj

<p>Are you highly organized, detail-oriented, and love working in a fast-paced, creative environment?</p><p>A high-end fashion design boutique in Dubai is hiring a trustworthy, efficient Executive Assistant to work directly with the boutique owner and designer.</p><p>Key Responsibilities:</p><ul><li>Organize schedules, meetings, and team coordination</li><li>Monitor sales and staff reports</li><li>Handle email communication and supplier follow-ups</li><li>Take meeting notes and generate weekly reports</li><li>Act as a bridge between management and team</li><li>Support the designer by managing administrative and operational tasks</li></ul><p>Requirements:</p><ul><li>Previous experience as an Executive Assistant, Admin Coordinator, or Office Manager</li><li>Excellent organization and multitasking skills</li><li>Strong communication in English (Arabic is a plus)</li><li>Professional, discreet, and reliable</li><li>Interest in fashion is a plus (experience in fashion is a bonus)</li><li>Comfortable working in a dynamic and elegant boutique setting</li></ul><p>What We Offer:</p><ul><li>A respectful, stylish, and growth-focused work environment</li><li>Full-time or part-time flexibility</li><li>Direct mentorship from a successful fashion entrepreneur</li><li>Opportunity to grow into an operations/management role</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p>

Executive Administrative Assistant – Luxury Fashion Boutique

OISSG Consultancy

<p><b>Position: Executive Assistant/Admin </b></p><p><b>Salary offer:</b> QAR 3,000 &ndash; 4,000</p><p><b>Company Description</b></p><p>OISSG Consultancy is a Doha-based local Qatar Security Services Firm. Our qualified resident team in Doha comprises over 60 consultants, providing full lifecycle security services solutions, including both advisory and technical. We serve a diverse range of clients including government, semi-government, private, and SMEs, delivering integrated security services solutions.</p><p><b>Role Description</b></p><p>This is a full-time on-site role for an Executive Assistant located in Doha, Qatar. The Executive Assistant will handle day-to-day tasks such as providing executive administrative support, managing expense reports, and offering general administrative assistance. The role also involves communicating with various stakeholders on behalf of the executives and ensuring smooth operations within the office.</p><p><b>Key Responsibilities:</b></p><p>&middot; Managing Directors' calendars and schedules</p><p>&middot; Answering or screening emails, calls, and in-person appointments</p><p>&middot; Coordinating travel and logistics for business trips, including booking travel, preparing itineraries, and supporting executives in completing expense reports</p><p>&middot; Managing documents and confidential information with appropriate discretion</p><p>&middot; Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff</p><p>&middot; Serving as the liaison between executives and internal/external partners</p><p>&middot; Assisting with special projects by coordinating resources and tracking progress.</p><p><b>Qualifications:</b></p><p>&middot; Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in another secretarial position</p><p>&middot; Full comprehension of office management systems and procedures</p><p>&middot; Excellent knowledge of MS Office</p><p>&middot; Proficiency in English</p><p>&middot; Exemplary planning and time management skills</p><p>&middot; Up-to-date with advancements in office gadgets and applications</p><p>&middot; Ability to multitask and prioritize daily workload</p><p>&middot; High-level verbal and written communication skills</p><p>&middot; Discretion and confidentiality</p><p>&middot; High School degree; additional qualification as a personal assistant would be considered an advantage</p><p>&middot; Good communication skills</p><p>&middot; Ability to work independently and collaboratively in a team environment</p><p>&middot; Willing to Join Immediately</p><p>Job Type: Full-time</p>

Executive Assistant

<p><b>Job Summary:</b></p><p>Managing communications, coordinating meetings and corporate travel itineraries, and preparing documents and presentations.</p><p><b>Key Responsibilities:</b></p><p>&middot; Managing Directors' calendars and schedules</p><p>&middot; Answering or screening emails, calls, and in-person appointments</p><p>&middot; Coordinating travel and logistics for business trips, including booking travel, preparing itineraries, and supporting executives in completing expense reports</p><p>&middot; Managing documents and confidential information with appropriate discretion</p><p>&middot; Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff</p><p>&middot; Serving as the liaison between executives and internal/external partners</p><p>&middot; Assisting with special projects by coordinating resources and tracking progress.</p><p><b>Qualifications:</b></p><p>&middot; Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in another secretarial position</p><p>&middot; Full comprehension of office management systems and procedures</p><p>&middot; Excellent knowledge of MS Office</p><p>&middot; Proficiency in English</p><p>&middot; Exemplary planning and time management skills</p><p>&middot; Up-to-date with advancements in office gadgets and applications</p><p>&middot; Ability to multitask and prioritize daily workload</p><p>&middot; High-level verbal and written communication skills</p><p>&middot; Discretion and confidentiality</p><p>&middot; Additional qualification as a personal assistant would be considered an advantage</p><p>&middot; Ability to work independently and collaboratively in a team environment</p><p>&middot; Willing to Join Immediately</p><p>Job Type: Full-time</p><p>Pay: QAR3,000.00 - QAR4,000.00 per month</p>

Executive Admin Assistant

Citi

<div>
 We are looking for an Executive Assistant to perform a variety of administrative tasks and support our Riyadh HQ CEO and leadership team.
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 The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars, appointments, conference calls, arranging meetings and ad-hoc events, making travel arrangements, processing expenses and invoices, working with business documentation, presentations, budgets and agendas, maintaining accurate document filing system on the share drive and providing other administrative support to the leadership team
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 Responsibilities:
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   Directly supports the Riyadh HQ CEO and leadership team
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   Manages day to day calendar(s) of the Riyadh HQ CEO and Leadership team
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   Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
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   May prepare and review materials and correspondence for meetings, including pre-meeting briefs, minutes of meetings, agendas and follow up on action plans
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   Assist with creation/modification of presentations, spreadsheets, and other various documents
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   Conduct desktop research on select topics that may be requested from the Managing Director level manager
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   Establish and nurture contacts with other Senior Executive Assistants within the firm, and represent the office of the RHQ in the most professional fashion
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   Preparing memos, letters, invoices, statements and other documents
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   Liaising with clients, colleagues and other stakeholders
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   Greeting visitors and clients
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   Track and oversight of business projects
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   Support the RHQ CEO &amp; leadership team with arranging dinners, social events and public appearances
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   Supports with Researching new business ventures or projects
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   Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
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   Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
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   Orders supplies and process invoices through Procure to Pay system
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   Process and follow-up on Virtual Requests
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   Assists in ad-hoc reports special projects as needed
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   Trains, coaches or guides other administrative staff when required
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 Previous Experience:
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   Minimum 5 years of work experience as an Executive Assistant, Personal Assistant or similar role
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   Previous office administration experience preferably within a large and complex financial services or similar organization supporting Senior Management
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   Fluent in Arabic and English
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   Exceptional organisational and diary management skills with attention to details
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   Flawless communication and presentation skills, both written and verbal
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   Consistently demonstrates clear and concise written and verbal communication skills
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   Highly proficient in Microsoft Office
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  </li>
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  Job Family Group:
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 Business Strategy, Management &amp; Administration
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  Job Family:
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 Administrative Support
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  Time Type:
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 Full time
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  Most Relevant Skills
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 Please see the requirements listed above.
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  Other Relevant Skills
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 For complementary skills, please see above and/or contact the recruiter.
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 <em>
  Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
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  If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review
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 <em>
  Accessibility at Citi.
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 <em>
  View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.
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</div>


Senior Executive Assistant

International Schools Group (ISG)

<div><div><div><h1 class="jobSectionHeader"><b>Executive Assistant</b></h1>
<div><div><div><b>ISG Jubail</b></div>
(JUB)
</div><div>September 29, 2025</div>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2>
<div><div><div><div><b>LOCATION</b></div> <div>Al Jubail, Eastern, Saudi Arabia</div>
</div><br>
<div><div><b>SCHOOL / SITE</b></div> <div>ISG Jubail</div>
</div><br>
<div><div><b>DIVISION / DEPARTMENT</b></div> <div>Whole School</div>
</div><br>
<div><div><b>POSITION TYPE</b></div> <div>Support Staff</div>
</div><br>
<div><div><b>SUBJECT / STAGES</b></div> <div>-</div>
</div><br>
<div><div><b>WORK DAYS / HOURS</b></div> <div>210 days @ 8 hours per day</div>
</div><br>
<div><div><b>POSITION STATUS</b></div> <div>Full time</div>
</div><br>
<div><div><b>SALARY CODE</b></div> <div>Support Staff</div>
</div><br>
<div><div><b>ELIGIBLE APPLICANTS</b></div> <div>Saudi / GCC National</div>
</div><br>
<div><div><b>POSITION START DATE</b></div> <div>As Soon As Possible</div>
</div><br>
<div><div><b>APPLICATION DEADLINE</b></div> <div>Until filled</div>
</div><br>
<div><div><b>REPORTS TO</b></div> <div>Dr. Jamie Martin</div>
</div><br>
<div><div><b>REQUISITION NUMBER</b></div> <div>05-2526-073</div>
</div><br>
</div></div></div><p></p><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>We are looking for an executive assistant to the principal/administrator to provide comprehensive organized administrative support to the principal&rsquo;s/administrator&rsquo;s office, by ensuring the efficient and effective operation of the principal's/administrator&rsquo;s office. The ideal candidate will possess exceptional organizational, communication and interpersonal skills, with a proven ability to manage multiple priorities, take accountability for actions and supervise the administrative support team, in a fast-paced environment. The executive assistant specializes in creating a friendly environment</p>
<p></p><h2 class="jobSectionHeader"><b>Position Duties</b></h2>
<p>
The successful candidate will be expected to:</p>
<ul>
<li>Demonstrate a commitment to the safety and security of children and young people (child protection).</li>
<li>Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.</li>
<li>Provide administrative, finance related records and personal assistant support to the principal/administrator.</li>
<li>Screen visitors, phone calls and distribute correspondence for the principal/administrator.</li>
<li>Manage principal&rsquo;s/administrator&rsquo;s and or department&rsquo;s calendar and diary, and schedule meetings.</li>
<li>Be the primary point of contact among administrators, employees, parents and other external partners.</li>
<li>Manage information flow in a timely and accurate manner.</li>
<li>Make travel and accommodation arrangements for the principal/administrator.</li>
<li>Take minutes during meetings.</li>
<li>Format information and respond to internal and external communication &ndash; memos, emails, presentations, reports etc.</li>
<li>Research and organize data to represent the administrator for presentation to directors, executives and others.</li>
<li>Redirect communication and enquiries to the appropriate persons for action.</li>
<li>Manage the school&rsquo;s or department&rsquo;s bookkeeping and other site-based finance related duties, prepare requisitions, manage petty cash etc.</li>
<li>Handle sensitive and confidential information with discretion.</li>
<li>Communicate with and prepare documentation for the ISG Human Resources department (both recruitment and employee relations).</li>
<li>Communicate with and prepare documentation for other departments as needed.</li>
<li>Work with other schools or departments to develop shared resources and to establish best practice operating procedures.</li>
<li>Assist with events planning.</li>
<li>Organize and maintain the office filing system.</li>
<li>Supervise/oversee the performance of other administrative support staff.</li>
<li>Contribute to decision-making as required.</li>
<li>Ensure that support staff working areas are kept presentable at all times.</li>
<li>Book facilities and equipment for meetings and events and ensure the needed is available.</li>
<li>Communicate and collaborate in a professional manner.</li>
<li>Manage all staff professional development initiated by the principal/administrator - if applicable.</li>
<li>Support the Master Schedule Building Team - if applicable.</li>
<li>Perform other duties assigned by your principal/administrator.</li>
</ul><h2 class="jobSectionHeader"><b>Qualifications and Knowledge</b></h2>
<p>The ideal candidate will have:</p>
<ul>
<li>Minimum of bachelor&rsquo;s degree in a related field of study.</li>
<li>Excellent MS Office and Google Suite knowledge.</li>
</ul><h2 class="jobSectionHeader"><b>Experience and Skills</b></h2>
<p>The ideal candidate will have:</p>
<h3 class="jobSectionHeader"><b>
Experience</b></h3>
<ul><li>Previous work experience as an executive assistant, personal assistant or similar role.</li>
<li>Previous work experience in supervising other employees.</li>
</ul><h3 class="jobSectionHeader"><b>Skills</b></h3>
<ul><li>Expert in English (both written and verbal).</li>
<li>Ability to make decisions as needed.</li>
<li>Accountability for your decisions.</li>
<li>Outstanding organizational and time management skills.</li>
<li>Ability to exercise discretion and maintain confidentiality.</li>
<li>Ability to supervise other employees.</li></ul></div></div>

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