executive administrative assistant

HealthTrust

<div><h5 class="jobSectionHeader">Introduction</h5>
Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a Executive Administrative Assistant with HealthTrust Supply Chain you can be a part of an organization that is devoted to giving back!
SCHEDULE: Monday - Friday 8:30am - 5:30pm
This position is located in Coral Springs, FL<h5 class="jobSectionHeader">
Benefits</h5>
HealthTrust Supply Chain, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:<ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing 
</li><li>
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) 
</li><li>
Employee Stock Purchase Plan with 10% off HCA Healthcare stock 
</li><li>
Family support through fertility and family building benefits with Progyny and adoption assistance. 
</li><li>
Referral services for child, elder and pet care, home and auto repair, event planning and more 
</li><li>
Consumer discounts through Abenity and Consumer Discounts 
</li><li>
Retirement readiness, rollover assistance services and preferred banking partnerships 
</li><li>
Education assistance (tuition, student loan, certification support, dependent scholarships) 
</li><li>
Colleague recognition program 
</li><li>
Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) 
</li><li>
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul>
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location. 
Would you like to unlock your potential with a leading healthcare provider dedicated to the growth and development of our colleagues? Join the HealthTrust Supply Chain family! We will give you the tools and resources you need to succeed in our organization. We are looking for an enthusiastic Executive Administrative Assistant to help us reach our goals. Unlock your potential!<h5 class="jobSectionHeader">
Job Summary and Qualifications</h5> 
The Executive Assistant provides administrative support to ensure efficient operation of the CSC. Supports senior leadership through a variety of tasks related to organization, communication and administrative functions. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. The Executive Assistant relies on experience and independent judgment to plan and accomplish goals, a wide degree of creativity and latitude is expected and a proactive approach to the needs of the facility/organization. 
Major Responsibilities: 
<ul><li>
Performing complex administrative duties including responding for executive when unavailable, composing correspondence, and coordinating resources across corporate functions</li><li>
Handling various administrative details with initiative and good judgment</li><li>
Independent decision making related to work and projects assigned</li><li>
Providing general administrative support including typing, answering multiple phone lines, indexing and filing documents, making copies, handling travel arrangements, and scheduling meetings</li><li>
Answering inquiries and/or referring callers/visitors to appropriate person/department</li><li>
Gathering information and developing summaries as requested</li><li>
Developing and implementing office procedures related to coordination of interoffice communication, records and systems</li><li>
Ensuring adequacy of office supplies and equipment</li><li>
Assisting other staff as requested</li></ul> 
Education &amp; Experience: 
<ul><li>
High School diploma or GED Required Bachelors Degree Preferred</li><li>
4-5 years of administrative experience supporting senior level executives including at least one year in a healthcare organization (appropriate education may be substituted for experience) Required</li></ul> 
HealthTrust Supply Chain is a critical part of HCA Healthcare&rsquo;s strategy. Our focus is to improve performance and reduce costs. We do this by joining non-clinical and administrative functions. HealthTrust Supply Chain best practice methodologies. We develop, apply and monitor cost-efficient initiatives and programs for HCA Healthcare. By improving facility efficiency, medical professionals can focus on our mission - patient care.
HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. 
 
&quot;There is so much good to do in the world and so many different ways to do it.&quot;- Dr. Thomas Frist, Sr. 
HCA Healthcare Co-Founder
Be a part of an organization that invests in you! We are reviewing applications for our Executive Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

Executive Administrative Assistant

Osc Global

<div>Company Background/Overview

In 2024, OSC Global, LLC was formed as a wholly owned subsidiary of Cook Inlet Region, Inc. (CIRI), an Alaska Native Corporation. CIRI&rsquo;s mission is to promote the economic and social well-being and Alaska Native heritage of its Shareholders, now and into the future, through prudent stewardship of the company&rsquo;s resources, while furthering self-sufficiency among CIRI Shareholders and their families. 


OSC Global, LLC is a parent company to a family of companies that provides IT/cyber enterprise management and professional services to support federal, state, and commercial customers. OSC Global and its subsidiaries employ approximately 500 professionals in the United States and seven other countries. 


Position Overview

The Executive Administrative Assistant provides high-level support to the President &amp; Chief Executive Officer (CEO), other executives and the Board of Directors, as needed. This position is primarily responsible for managing complex scheduling, logistics, executive communication and preparation, distribution and record-keeping of governance materials. 
Key Responsibilities

Executive Administrative Support 
<ul>
<li>Provide comprehensive support to the CEO and executives, including scheduling, travel, correspondence and meeting preparation.</li>
<li>Draft, edit, proofread and prepare professional correspondence, memoranda, reports and presentations.</li>
<li>Arrange travel, accommodations and meetings logistics (in-person and virtual).</li>
<li>Schedule and attend meetings with or on behalf of executives, take accurate notes and manage related videoconferencing needs.</li>
<li>Receive, review and prioritize incoming communications; summarize and distribute content as appropriate.</li>
<li>Coordinate and manage daily schedules and calendars.</li>
<li>Prepare and reconcile monthly expense reports and process invoices.</li>
<li>Support the executive budgeting process in coordination with finance staff.</li>
<li>Manage databases and maintain accurate records to support executive operations.</li>
<li>Work collaboratively on special projects.</li>
</ul>
Board Support and Special Projects 
<ul>
<li>Provide support for Board of Directors and Committee meetings, including logistics, agenda development, material preparation and timely distribution.</li>
<li>Perform Board related tasks including:
<ul><li>Compile and draft board and executive reports, ensuring accuracy and consistency.</li>
<li>Serve as recording secretary for meetings as needed; prepare accurate minutes and maintain official records.</li>
<li>Maintain and update the Board portal, ensuring information is current and accessible.</li>
<li>Assist with compliance filings, governance deliverables and director onboarding.</li>
</ul></li><li>Support planning and execution of annual Board retreats and special events.</li>
<li>Work collaboratively with executives, legal staff and project teams on special assignments.</li>
<li>Coordinate executive communications with internal and external stakeholders.</li>
<li>Perform other duties as assigned to support the CEO, Board and executive leadership.</li>
</ul>
Knowledge/Skills/Abilities 
<ul>
<li>Understand OSC Global&rsquo;s strategic focus areas and incorporate knowledge into daily activities.</li>
<li>Ability to manage priorities; make decisions, resolve challenges, and exercise sound judgment.</li>
<li>Strong clerical and administrative skills.</li>
<li>Excellent oral and written communication skills. Superior editing, proofreading skills and a thorough knowledge of proper grammar, advanced vocabulary and spelling, including the Associated Press (AP) style guidelines, required. Knowledge of, or willing to learn, AP&rsquo;s Stylebook for Alaska.</li>
<li>Work independently as well as on a team, and with minimal supervision.</li>
<li>Work well under pressure.</li>
<li>Exceptional attention to detail and ability to multi-task in a fast-paced environment.</li>
<li>Maintain a high degree of discretion with sensitive and confidential company and employee information.</li>
<li>Excellent interpersonal skills; ability to work effectively and collaboratively with all levels of management and staff, affiliated-company employees as well as outside business associates or general members of the public; exhibit a professional manner in dealing with others.</li>
<li>Maximize utilization of available resources to collaborate on projects. Recommend and implement innovations to increase efficiency.</li>
<li>Proficient with Microsoft Office suite of programs, and industry-standard software and databases. Experience coordinating logistics for both large in-person and online meetings.</li>
<li>Ability to safely operate a motor vehicle and travel by airplane.</li>
</ul>
Physical Abilities 
<ul>
<li>Sufficient fine motor skills for use of computers and calculators with an ability to withstand repetitive keyboarding for extended periods of time.</li>
<li>Visual and communication ability sufficient to perform the essential functions of the job.</li>
<li>Ability to kneel, bend and twist at the waist on an occasional basis.</li>
<li>Ability to reach below shoulder height with regular frequency (desk position) and at or above shoulder height on occasion.</li>
<li>Ability to safely operate a motor vehicle and travel by airplane.</li>
<li>Ability to push, pull, carry and lift objects weighing up to 20 pounds on a regular basis, and greater weights on an occasional basis.</li>
</ul>
Minimum Qualifications 
<ul>
<li>Some college, associate&rsquo;s degree or Paralegal Certification; Bachelor&rsquo;s degree preferred.</li>
<li>Five (5) years&rsquo; progressively responsible executive administrative assistant support experience.</li>
<li>Experience supporting boards, governance processes or legal/administrative functions strongly preferred.</li>
<li>Ability to pass background screening.</li>
<li>Occasional travel required.</li></ul> 


OSC Global, LLC does not discriminate, and the company provides equal employment opportunity for all employees and applicants without regard to race, religion, color, sex, gender, sexual orientation, national origin, citizenship status, age, marital status, pregnancy or parenthood, handicap or disability, genetics, veteran status or any other legally protected characteristic. OSC Global, LLC adheres to all federal, state and local laws regarding equal employment opportunity and will not discriminate against you in violation of these laws. OSC Global, LLC reserves the right to apply CIRI Shareholder preference to qualified Shareholders in employment and advancement opportunities. 
OSC Global participates in E-Verify. We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. 
Reasonable Accommodation:

OSC Global, LLC will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with OSC Global, LLC or any of its subsidiaries, please email recruiting@ciri.com.</div>

Chenega Corporation

<div>Overview:
<div>
C2 Alaska, LLC</div><div>
Bethesda, MD</div> 
The Executive Administrative Assistant shall provide a wide range of administrative support for the Office of General Counsel (OGC) wide ranging legal services, USU academic teaching responsibilities, and educational training and support activities, additionally providing high level secretarial support and dedicated support for the USU Ethics Program.
Responsibilities:
<ul><li>Provides administrative support to the General Counsel, Deputy General Counsel, Associate General Counsels and Ethics Program Manager, strictly maintaining client confidences to preserve the attorney client and work product privileges.</li><li>
Assists with office management responsibilities to include budgeting, personnel records and payroll support. May use GFEBS in support of OGC operations.</li><li>
Maintains OGC calendars, using initiative and judgment to schedule appointments and de-conflict calendars as needed based on organizational needs and priorities.</li><li>
Maintains the OGC action tracking system, logging actions in and out and tracking and reporting on status and timing. Coordinates actions status with other USU department POCs</li><li>
Makes arrangements for conferences and meetings and assemble established background materials as requested. May attend meetings, assist with technical support issues and needs, and record and report on the meetings as requested</li><li>
Creates and coordinates a variety of legal information and decision packages for USU leadership in support of OGC</li><li>
Maintains the OGC website, including uploading new information, editing and deleting old information, and linking forms and other information</li><li>
Maintains the Military Health Law Network Research Helper website tool, ensuring currency of information and availability and access to information on the MHLNRH by DoD legal personnel worldwide</li><li>
Supports OGC coordination on a wide-ranging series of actions and requests</li><li>
Makes travel, parking and visitor arrangements</li><li>
Collects, maintains and analyzes program evaluation information for OGC activities</li></ul><ul><li>
Maintains coordination with USU Administrative Officers and Executive Assistants to identify issues and concerns, learn best practices, and ensure streamlined intero Required Experience inperability</li><li>
Records Management, Cyber security, FDM, Integrity, CANVAS, Sakai, GFEBS, DTS, legal office professional ethics, government ethics</li></ul><ul><li>
Maintains capability to provide support by telework at all timesSupports USU faculty and staff with graphic design assistance for presentations</li><li>
Handles differing situations, problems, and deviations in the work of the office according to the General Counsel&rsquo;s general instructions, priorities, duties, policies, and program goals.</li><li>
Provides front desk reception support services for USU employees who walk in seeking legal assistance.</li><li>
Screens telephone calls, visitors, and incoming correspondence; personally, responds to requests for information concerning office procedures; determines which requests should be handled by the OGC attorneys and staff; provides information resources, makes appointments.</li><li>
Files and maintains paper copy and electronic files in accordance with USU and DoD records management requirements</li><li>
Based on knowledge of the General Counsel&rsquo;s views, composes correspondence on own initiative about administrative matters and general office policies for approval</li><li>
As appropriate within the bounds of client confidentiality, advises individuals outside the organization on the General Counsel's views on legal matters and issues facing the organization; contacts or responds to contact from high-ranking outside officials (e.g., Members of the Board of Regents, DHA OGC personnel, DoD OGC personnel, Office of Government Ethics personnel, outside counsel) in unique situations. These officials may be relatively inaccessible, and each contact typically must be handled differently, using judgment, tact and discretion.</li><li>
Anticipates and prepares materials needed by the General Counsel, Deputy General Counsel and Associate General Counsels for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs on matters to be considered</li><li>
Reads publications, regulations, and directives and takes actions or refers those that are important to the OGC team</li><li>
Assists OGC members with travel orders and arrangements, and travel reimbursements
</li><li>Coordinates to obtain information from USU Finance and other departments for ethics program needs</li><li>
Assists with the preparation of reports for the Office of Government Ethics and the DoD Standards of Conduct Office</li><li>
Uses various ethics software systems including FDM and Integrity in support of the USU Ethics Program Manager and USU ethics program</li><li>
Provides Notary Services</li><li>
Other duties as assigned.</li></ul>
Qualifications:
<ul><li>Bachelor&rsquo;s degree</li><li>
Minimum four (4) years of directly related experience may be considered in lieu of a degree.
</li><li>Minimum four (4) years of experience providing high-level administrative support</li><li>
Certified Notary in Maryland and Montogomery County</li></ul><div></div><div> 
 Knowledge, Skills and Abilities</div> 
<div></div><ul><li>
Experience in Records Management, Cyber security, FDM, Integrity, CANVAS, Sakai, GFEBS, DTS, legal office professional ethics, government ethics</li><li>
Experience with senior executives in a law office Preferred</li><li>
Ability to work independently on projects requiring research and preparation of briefing charts and other presentation materials associated with OGC support to USU and in support of the annual Federal Health Law Course.</li><li>
Ability to exercises mature judgment and initiative to determine the approach or action to take in non-routine situations, interprets and adapts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations.</li><li>
Experience in using software systems such as CANVAS and SAKAI to support OGC&rsquo;s Health Care Law course in the Masters of Health Administration and Policy Program</li><li>
Possess strong administrative skills including organization, coordination, time management, file management and business correspondence</li><li>
Proficient with Microsoft Office, especially Excel, Word and MS Teams
</li><li>Proficient with Google Suite, especially Calendar, and Drive functions</li><li>
Excellent verbal and written communications skills</li></ul><div></div><div> 
Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)</div><ul><li>
While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.</li></ul> 
Any estimated salary provided by this job board may not align with Chenega's compensation program. Please apply to connect with a recruiter who can provide more details.
Teleworking Permitted?: false</div>

American Express

ALPIN LIMITED

<div>Job Description:
The Executive Administrative Assistant is a support position within a Program Management Office (PMO), which oversees large-scale urban development and infrastructure initiatives in Riyadh. The PMO operates in a co-located environment with client personnel, requiring high levels of responsiveness and coordination. The incumbent is a skilled administrative professional with strong proficiency in office software tools, responsible for assisting the technical and management teams in preparing presentations, formatting reports, and organizing documentation for internal and client-facing use. The candidate will bring a solid track record in supporting multidisciplinary teams and ensuring the clarity and consistency of project materials. The incumbent must have previous experience in administrative roles involving document preparation and presentation support, including advanced use of Microsoft Office tools (Word, PowerPoint, Excel). Familiarity with project environments and the ability to work independently in a fast-paced setting are essential.
Key Responsibilities:<ul>
<li>
Effectively participate in stakeholder meetings and provide assistance to program director as needed.</li>
</ul><ul><li>Prepare and format presentations, reports, and official documents for internal and external use.</li>
</ul><ul><li>Support the team with day-to-day office tasks using Microsoft Office tools.</li>
</ul><ul><li>Organize and maintain shared documentation and templates.</li>
</ul><ul><li>Assist in scheduling meetings and coordinating materials for project reviews.</li>
</ul><ul><li>Ensure consistency, clarity, and professionalism in all presentation outputs.</li>
</ul>
Candidate Profile:<ul>
<li>
Experience: Minimum 4-5 years&rsquo; experience in administrative support roles, preferably in technical or project-based environments.</li>
</ul><ul><li>Strong proficiency in Microsoft Office Suite, especially PowerPoint and Word.</li>
</ul><ul><li>Attention to detail and ability to work independently. Service-oriented mindset and strong communication skills.</li>
</ul><ul><li>Professional fluency in English &amp; Arabic</li></ul></div>

Executive Administrative Assistant (Saudi Nationals only)

Inspire Management Training Center

We are looking for a highly organized and professional Executive Administrative Assistant (Female) to provide direct support to the General Manager of a prestigious luxury hotel. This position plays a key role in ensuring the seamless operation of the Executive Office, including managing schedules, handling administrative tasks, coordinating interdepartmental communication, and maintaining confidentiality. The ideal candidate will have strong organizational and interpersonal skills, along with experience in luxury hospitality settings.Key Responsibilities:Operational Support:<ul><li>Oversee the General Manager&rsquo;s calendar, meetings, and priorities.</li><li>Coordinate communication between the Executive Office and department heads.</li><li>Assist in creating reports, presentations, and business planning documents.</li><li>Follow up on pending documentation or tasks as directed by the GM.</li><li>Support implementation of updates following guest audits or internal reviews.</li><li>Utilize technology to enhance workflow and productivity.</li></ul>Administrative Duties:<ul><li>Provide full administrative support to the General Manager.</li><li>Maintain confidential files, correspondence, and reports.</li><li>Draft correspondence, prepare meeting materials, take minutes, and track action items.</li><li>Organize and maintain both digital and physical filing systems.</li><li>Manage incoming and outgoing communication (calls, emails, mail).</li><li>Handle office requisitions and support travel approvals.</li><li>Ensure the Executive Office environment is professional and well-maintained.</li></ul>Customer Service &amp; Communication:<ul><li>Maintain professional interactions with guests, colleagues, and visitors.</li><li>Address inquiries professionally and with discretion.</li><li>Build and sustain strong working relationships across departments.</li></ul>Additional Responsibilities:<ul><li>Attend meetings and training sessions as required.</li><li>Maintain professional appearance and conduct at all times.</li><li>Adapt to evolving administrative needs and perform additional duties as assigned.</li></ul>Qualifications, Experience, and Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Hospitality Management, or related field.</li><li>5-6 years of experience supporting a General Manager in a luxury hotel setting.</li><li>Excellent organizational, multitasking, and time-management skills.</li><li>High attention to detail and ability to maintain confidentiality.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office and other relevant administrative software.</li><li>Ability to work under pressure and prioritize multiple tasks.</li><li>Professional demeanor and appearance.</li></ul>&bull; Female candidates with valid visa and QID preferred.Benefits:<ul><li>Competitive salary package</li><li>Accommodation, meals, and transportation provided</li></ul>Job Types: Full-time, PermanentPay: QAR7,000.00 - QAR7,500.00 per monthEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Executive Assistant To GM (Luxury Hotels): 5 years (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Administrative Assistant To GM (Luxury Hotel Sector)

FELOP Accountant's

<div>
 <ul>
 <li>
 
 
 We Need Secretary and Personal
 
 
 
 
 Assistant
 
 
 </li>
 </ul>
 
 
 
 
 
 Company Description
 
 
 
 Felop brings together leading expertise in tax, accounting, and financial services. With extensive experience in establishing companies of various types and legal forms, Felop provides the necessary consultations to offer the most appropriate solutions. Our mission is to choose the optimal legal form for establishing companies to ensure their success.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role for a Personal Assistant and Secretary based in Cairo, Egypt. The Personal Assistant will handle day-to-day tasks such as managing executive schedules, organizing meetings, and providing clerical support. This role requires effective communication, diary management, and the ability to act as an executive administrative assistant.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Personal Assistance and Executive Administrative Assistance skills with 3 years experiences
 </li>
 <li>
 Strong Communication and Diary Management skills
 </li>
 <li>
 Excellent in English (Speaking and Writing)
 </li>
 <li>
 Excellent organizational and time-management abilities
 </li>
 <li>
 High attention to detail and problem-solving skills
 </li>
 <li>
 Ability to work independently and efficiently in a fast-paced environment
 </li>
 <li>
 Experience in the financial sector is a plus
 </li>
 <li>
 Bachelor's degree or relevant certification in Business Administration or related field
 </li>
 </ul>
</div>

Personal Assistant

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