executive administrative assistant

Knight Frank MENA

<div>
 
 
 Overview
 
 
 
 We are seeking a dynamic and organized individual to join Knight Frank Middle East as an Executive Administrative Assistant. This pivotal role will need to have experience with personal assistance and office management, ensuring a seamless experience for our clients and staff. The ideal candidate will thrive in a fast-paced environment, exhibit professionalism, and have a keen attention to detail.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
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 Manage incoming calls, emails, and inquiries, directing them to the appropriate departments or individuals.
 </li>
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 Schedule and coordinate meetings, appointments, and travel arrangements for executives and staff.
 </li>
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 Prepare and manage documents, reports, and presentations, ensuring accuracy and timeliness.
 </li>
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 Assist in maintaining client databases and records, ensuring confidentiality and compliance with data protection regulations.
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 Provide high-level administrative support, including; managing calendars; booking travel; coordinating meetings; and other administrative support related tasks.
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 Prepare briefing materials and agendas for meetings, ensuring executives are well-prepared.
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 Handle personal errands and tasks for executives as needed, demonstrating discretion and confidentiality.
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 Conduct research and compile information for special projects or presentations.
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 Oversee the daily operations of the office by working closely with the Office Attendant and the Housekeeping team, ensuring tidy and presentable office working environment.
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 Manage office supplies and equipment, ordering new items as needed and coordinating maintenance.
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 <li>
 Liaise with building management and service providers to address any office-related issues.
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 Help plan and coordinate internal and external events, meetings, and workshops.
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 Provide ad-hoc support to various departments as required.
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 Other tasks as required.
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 </ul>
 
 
 
 
 
 Skills and Qualifications
 
 
 <ul>
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 Bachelor's degree.
 </li>
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 Minimum of 2 years&rsquo; experience as a receptionist, personal assistant, preferably in a corporate or multinational environment.
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 Ability to maintain confidentiality and handle sensitive information with discretion.
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 Strong organizational and multitasking skills with a keen eye for detail.
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 Understanding of regional business culture and regulations.
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 The ability to understand and make use of computers and information technology (Knight Frank internal systems).
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 Software: Microsoft Office programs to an advanced/proficient level.
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 Language skills: Fluency in English and Arabic, written and verbal. Fluency in other languages is advantageous.
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 Travel: Flexible attitude towards travelling.
 </li>
 </ul>
</div>

Executive Administrative Assistant

Sobel Tinari Economics Group

Sobel Tinari Economics Group/Administrative AssistantJob OverviewSobel Tinari Economics Group assesses economic damages and provides financial valuation services to litigation attorneys, focusing on matters of personal injury, wrongful death, wrongful incarceration, and employment litigation. We are seeking a detail-oriented and proactive Executive Assistant to join our team and provide high-level administrative support to the Chief Economist. The ideal candidate will be self-motivated, and articulate, and will possess strong organizational skills and a commitment to providing exceptional support in a fast-paced office environment. This role involves managing various administrative tasks, ensuring smooth operations, and communicating with attorneys and paralegals.<ul><li>Manage the trial and deposition calendar, and coordinate meetings</li><li>Organize and maintain electronic and physical case files, ensuring efficient document management.</li><li>Communicate effectively with attorneys and paralegals in a professional and courteous manner</li><li>Email communications, phone calls, and written correspondence with clients and outside contacts</li><li>Provide client support by addressing client needs and resolving issues promptly.</li><li>Respond and follow up on client requests</li><li>Collaborate with team members to enhance workflow and improve office processes.</li><li>Coordinate firm meetings including, but not limited to, conference calls, zoom meetings and in-person meetings.</li><li>Flexibility to adapt to shifting priorities and urgent deadlines.</li><li>Assist with the coordination of the New Matter Intake process</li><li>Previous experience with the legal field desirable</li><li>College degree preferred or equivalent work experience.</li><li>Strong verbal and written communication skills</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and modern collaboration tools (e.g., Zoom, Dropbox)</li><li>Ability to understand legal and financial documents and organize them accordingly</li><li>Strong organizational and time management abilities; able to prioritize and multitask effectively</li><li>Ability to work independently and as part of a team in a fast-paced environment</li><li>A positive attitude and a commitment to providing exceptional client service</li><li>Demonstrated willingness to take initiative and ability to work both independently and in a team environment with a client service focus.</li><li>Flexibility to adjust hours and work the hours necessary to meet business needs</li></ul>Pay: $50,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Camelot of Staten Island, Inc.

POSITION SUMMARY:Responsible for all Administrative Assistant functions for the Agency and for all general office duties in the Administrative Office.DUTIES &amp; RESPONSIBILITIES: <ul><li>Manage President/CEO&rsquo;s calendar, including appointments, meetings, and arranging travel.</li><li>Act as liaison for all outside committees, meetings, coalitions, and board meetings.</li><li>Prepare agendas, materials, and take minutes for required meetings.</li><li>Organize and coordinate agency events.</li><li>Assist with development/production of informational materials and presentations.</li><li>Assist with fundraising efforts, marketing, and advertising.</li><li>Maintain Camelot&rsquo;s social media, such as website and Facebook page.</li><li>Stay current with local and relevant news stories and prioritize the news items for the Executive</li></ul>Team&rsquo;s review.<ul><li>Assist COO and the CFO with filling and organizing agency contracts as approved by the CEO.</li><li>Ensure operations run smoothly within programs such as information and data processing, mail, materials, scheduling, and distribution, printing, and reproduction, relevant records management, telecommunications management.</li><li>Examine technology usage and accounts, cell phone accounts, work with COO and CFO to ensure equipment is updated as needed.</li><li>Assist in the preparation, analysis, negotiation, and review contracts related to the purchase or sale of equipment, materials, supplies, products, or services.</li><li>Work in coordination with administrators across all sites to ensure clerical duties are completed.</li><li>Manage administrative functions to ensure smooth and efficient operations of the program.</li><li>Support the program&rsquo;s strategic alliances and partnerships.</li><li>Participate in strategic planning.</li><li>Plan and implement the annual calendar of activities including fundraising initiatives, special events, and other official administrative acts.</li><li>Help create budgets and track expenditures.</li><li>Create presentations for meetings, board meetings, executive meetings, and other relevant meetings.</li><li>Must be flexible with occasional driving in all five Boroughs, obtaining signatures and drop-offs based on need.</li><li>Accompany the President/CEO, and Executive Management team in Albany, as needed.</li></ul>EDUCATION / EXPERIENCE / REQUIREMENTS: <ul><li>College preferred and 3 years of administrative experience.</li><li>Professional and mature attitude and attire.</li><li>Valid Driver&rsquo;s License preferred.</li><li>Business Travel Required</li><li>Flexible Hours and Days</li></ul>Job Type: Full-timePay: $70,000.00 - $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Executive Administrative Assistant/Paralegal

Keith Short and Associates, P.C.

Overview We are seeking a dynamic and highly organized Executive Administrative Assistant to join our esteemed law firm. This vital role offers an exciting opportunity to support the managing partner and administrative leadership. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for delivering outstanding administrative support in a fast-paced legal environment.Duties<ul><li>Applicants should have very strong organizational skills and even stronger computer, technology and internet marketing skills or the ability to learn and employ those skills.</li><li>Assist in offline and online marketing efforts through social media platforms and client relation activities.</li><li>Manage correspondence, emails, and phone calls with professionalism and courtesy, utilizing multi-line phone systems and maintaining excellent phone etiquette.</li><li>Maintain, track and order all supply inventory.</li><li>Handle all travel arrangements for attorneys.</li><li>Arrange and schedule holiday functions and firm donations.</li><li>Responsible for registering attorneys for CLE's, track CLE hours to ensure compliance and submit CLE hours yearly.</li><li>Additional assignments given by managing partner and/or office administrator.</li><li>Utilize office software such as Microsoft Office Suite (Word, Excel, Outlook), Teams, Zoom.</li></ul>Qualifications<ul><li>Proven experience as an executive administrative assistant or personal assistant within a law firm or professional services environment.</li><li>Strong organizational skills with the ability to multitask efficiently in a high-volume setting.</li><li>Excellent typing speed combined with exceptional proofreading abilities to ensure error-free documents.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Teams and Zoom.</li><li>Demonstrated experience in event planning and project coordination.</li><li>Exceptional communication skills&mdash;both written and verbal&mdash;with polished phone etiquette.</li><li>Ability to handle sensitive information discreetly while maintaining confidentiality at all times.</li><li>Strong computer literacy skills including familiarity with multi-line phone systems.</li><li>Prior experience supporting executives in a legal or corporate setting is preferred but not mandatory; relevant office experience is essential. Join us to be part of a growing, successful law firm.</li></ul>Job Type: Part-timePay: $20.00 per hourExpected hours: 24 per weekWork Location: In person

Executive Administrative Assistant-Law Firm

Cape Girardeau Public Schools

The Cape Girardeau Public School District is seeking a dedicated Executive Administrative Assistant-HR Employment Specialist for the 2026-2027 academic year.The Executive Administrative Assistant is responsible for the processing of new hire paperwork, personnel action forms, and processing employment verifications to comply with state and federal employment laws and regulations. The administrative assistant is responsible for processing employee onboarding documents to ensure human resources and finance deadlines are met. The administrative assistant serves in a secretarial capacity to the deputy superintendent and assistant superintendent of academic services.Required Qualifications:<ul><li>Associate degree or 60 hours of college credits in business administration, human resources or personnel management.</li><li>Ability to maintain confidentiality of sensitive personal information of applicants, employees, and former employees and other matters affecting employee relations.</li><li>Ability to perform multiple tasks simultaneously with interruptions.</li><li>Demonstrated dedication to customer services.</li><li>Effective communication, follow-up and analytical skills.</li><li>Experience using Google Suite systems (Docs, Sheets, Drive).</li><li>Demonstrated capacity to contribute to a team working environment and collaborate with co-workers to solve problems and create a positive and professional work climate.</li></ul>Essential Duties and Responsibilities:<ul><li>Provides excellent customer when addressing parental concerns or complaints being filed for review by the superintendent or designee.</li><li>Provides coverage for the front receptionist desk as needed to ensure efficient operations within the building.</li><li>Provides administrative assistance in support of human resource tasks and processes, including development of work agreements, letters of engagement, workday calendars, long term substitute agreements.</li><li>Serves as the primary point of contact for new hire employees joining the school district.</li><li>Maintains employee records pertaining to certification and works with building level administrators to resolve issues with the MO Department of Elementary and Secondary Education (DESE).</li><li>Maintains employee job list(s) in SISFIN, and employee records for accuracy and reporting purposes.</li><li>Maintains personnel files in secure storage area and updates personnel records as needed.</li><li>Assists with scheduling employee fingerprinting appointments, along with processing and maintaining documentation related to employee background checks and FCSR background screening.</li><li>Gathers documentation related to employment verifications as needed for employees transitioning into, or out of the district.</li><li>Responsible for entering and processing purchase orders for the deputy superintendent, academic services office, and the human resources department.</li><li>The administrative assistant will assist with scheduling travel arrangements and coordinating central office meetings with the district's administrative team(s).</li><li>Performs other related duties as assigned.</li></ul>General Information:To apply for this position, you must register online at www.capetigers.com (Careers).Application Deadline: Open until filledBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Executive Administrative Assistant/HR Employment Specialist

Haspex Co. W.L.L

We are seeking a smart, confident, and highly adaptable Executive Assistant to support our management team. This role is perfect for someone who is organized, proactive, and enjoys working in a dynamic environment where responsibilities evolve with the needs of the business.As an Executive Assistant in our Bahrain office, you will play a key role in day-to-day operations, executive coordination, and business-related travel. The ideal candidate is polished, well-presented, and comfortable engaging with people at all levels.Key Responsibilities<ul><li>Provide high-level administrative and executive support.</li><li>Manage calendars, appointments, travel itineraries, and meeting schedules.</li><li>Prepare documents, presentations, reports, and professional correspondence.</li><li>Coordinate office activities and support management in daily operations.</li><li>Handle confidential information with care and professionalism.</li><li>Interact with clients, partners, and internal teams with confidence and clarity.</li><li>Support project coordination, follow-up, and task execution.</li><li>Travel for business meetings, events, and company-related activities when required.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or equivalent professional experience.</li><li>2&ndash;4 years of experience as an Executive Assistant, Personal Assistant, or administrative role.</li><li>Strong communication skills (spoken and written English).</li><li>Excellent organizational and multitasking abilities.</li><li>Quick learner who can adapt to changing priorities.</li><li>Confident, presentable and energetic.</li><li>Comfortable with occasional business travel.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li></ul>Job Type: Full-time

Executive Assistant

Ironside Group

<div>Executive Assistant
Position Summary
The Executive Assistant provides high-level administrative and clerical support to the executive team while also assisting with basic marketing coordination. This role ensures seamless daily operations through organized scheduling, strong communication, and efficient handling of office and project-related tasks. The ideal candidate is detail-oriented, proactive, and comfortable supporting multiple functions in a fast-paced environme
Key Responsibilities:
Executive &amp; Administrative Support<ul><li>Manage complex calendars, schedule meetings, coordinate appointments, and arrange travel.</li><li>Prepare, edit, and format executive-level documents, presentations, and reports.</li><li>Draft correspondence, manage email communications, and support executive workflow needs.</li><li>Maintain confidential files and records with discretion.</li></ul> 
Clerical &amp; Office Support<ul><li>Perform general clerical tasks: filing, scanning, copying, data entry, and mail handling.</li><li>Maintain organized digital and physical filing systems.</li><li>Prepare meeting rooms, coordinate materials, and support in-office events.</li><li>Handle office supply orders and maintain inventory.</li><li>Assist with preparing onboarding packets and organizing employee paperwork.</li><li>Schedule interviews and coordinate candidate communications as needed.</li><li>Track completion of required forms, trainings, and documentation.</li><li>Assist with creating basic templates, letters, or reports.</li></ul> 
Marketing Support<ul><li>Assist in drafting simple social media posts, newsletters, and internal communications.</li><li>Support coordination of marketing events, outreach, and promotional activities.</li><li>Maintain mailing lists, organize digital marketing assets, and update marketing documents.</li><li>Assist with basic website updates or content posting as directed.</li><li>Coordinate with vendors for promotional items, event materials, or branded assets.</li></ul> 
Project &amp; Process Coordination<ul><li>Track deadlines, deliverables, and follow-up tasks across departments.</li><li>Support cross-functional administrative projects.</li><li>Assist in improving office processes and standardizing workflows.</li></ul>
Industry
Facilities Services
Employment Type
Full-time 
 
Benefits<ul><li>
401(k)</li><li>
Health/Vision/Dental Insurance</li><li>
Life Insurance</li><li>
Paid time off</li></ul><ul><li>3+ years of administrative or executive assistant experience.</li><li>Strong organizational skills and exceptional attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Ability to handle confidential information with professionalism.</li><li>Proficiency in Microsoft Office Suite and other scheduling tools.</li><li>Ability to manage multiple priorities in a fast-paced environment.</li></ul></div>

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