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executive administrative assistant sdc 1496

National Experienced Workforce Solutions

<div><div><div><div><b>Executive/Administrative Assistant (SDC-1496)</b></div></div><br>
<div><div><b>
ID:</b></div><div> SDC-1496</div><div><b> Location:</b></div><div> Washington</div><div><b> Program:</b></div><div> SEE</div><br>
</div><br>
<div><div><b>
Wage/Hr:</b></div><div> $18.40</div><div><b> Hours/Week:</b></div><div> 40 Hours Per Week</div><div><b> Minimum Age:</b></div><div> 55</div></div><div><div><div><p><br>
For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States.</p><p>
NEW Solutions connects experienced workers (ages 55+) with the Environmental Protection Agency (EPA). These experienced professionals provide administrative, scientific, and technical support to the Environmental Protection Agency through the Senior Environmental Employment (SEE) Program.</p><p>
Benefits: Paid Health Insurance Premium for positions budgeted at 60+ hours per pay period, Accrued Vacation and Sick Leave, Paid Federal Holidays, and optional Vision and Dental Insurance available for positions budgeted at 35+ hours per pay period.</p><p>
Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. The enrollment relationship between NEW Solutions and the Enrollee is an ?at-will? relationship. This means that an Enrollee is free to terminate enrollment at any time during the enrollment period, and NEW Solutions and the Agency have the right to terminate the relationship with the Enrollee.</p><p>
PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEW Solutions. An ?Enrollee? is a participant in a grant program established through a Cooperative Agreement funded by the agency and administered by NEW Solutions.</p><p>
This opportunity applies to applicants legally eligible to work in the United States.</p></div></div></div><div><div><div><div><b><br>
Qualifications:</b><p><br>
Minimum of 3 year(s) of experience in Administrative Support OR AA Degree</p><ul><li>
Experience required with Windows, MS Word, WordPerfect, MS Excel, MS PowerPoint, MS SharePoint, MS Teams, MS Outlook, MS OneDrive, Fax, Copying Machine, Scanner</li></ul></div></div><div><b>
Duties:</b><p><br>
Serves as Executive/Administrative Assistant to political team, providing comprehensive executive and administrative support in a fast-paced environment. Independently manages executive operations, coordinates complex schedules and competing priorities. Exercises sound judgment, discretion, and diplomacy in handling sensitive and confidential matters while ensuring the efficient operation of the Immediate Office.</p><ul><li>
Provides comprehensive executive calendar management for the OCSPP Immediate Office (IO), including scheduling complex meetings, resolving conflicts, prioritizing requests, coordinating travel, and ensuring executives are prepared with briefing materials and meeting logistics. 40%</li><li>
Serves as the primary administrative liaison for the IO by coordinating with EPA leadership offices, program offices, regional offices, the Office of the Administrator, and external stakeholders. Screens requests, manages correspondence, and responds to inquiries requiring tact and discretion. 25%</li><li>
Coordinates executive meetings, briefings, and events by arranging conference rooms, audiovisual support, visitor access, security requirements, agendas, briefing materials, and protocol for internal and external participants. Greets and escorts visitors as appropriate. 20%</li><li>
Monitors action items, meeting requests, invitations, speaking engagements, and executive deliverables to ensure timely completion. 15%</li></ul><br>
<b>
Other:</b><br>
<ul><li>
Annual training courses mandated by the agency</li><li>
Physical requirements: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.</li></ul></div></div></div><br>
</div><p><i>
NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.</i></p></div>

Executive/Administrative Assistant (SDC-1496)

Booz Allen Hamilton

<div>
 <strong>
  Job Number: R0244788
  <br/>
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 </strong>
 Intelligence Management Executive Assistant
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 <strong>
  The Opportunity:
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 Critical decisions are made every single day in the Intelligence Community (IC). What if you could use your administrative skills to help make sure intelligence activities are accomplished in a timely and effective manner? Whether fulfilling an immediate task, recognizing a mission gap and recommending a solution, or flexing to support an emerging requirement, our clients need an advisor who will take the time to learn the complexities of their mission and become a strong member of the team, providing administrative support to leadership.
 <br/>
 <br/>
 As an Intelligence Management Executive Assistant on our team, you&rsquo;ll help your clients understand their mission environment and manage tasks and requirements. As the expert, your client will look to you for time-critical recommendations, often under pressure. This is a chance to build your expertise and broaden your skillset into areas, including intelligence analysis. You&rsquo;ll share your expertise with other staff through leadership and mentoring. We focus on growing as a team to deliver the best support to our customers, so you&rsquo;ll have resources to learn new skills and tools. Join us as we provide the right information at the right time to support the critical needs of U.S. policymakers.
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 Join us. The world can&rsquo;t wait.
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  You Have:
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 <ul>
  <li>
   Experience working in a headquarters environment in support of senior government personnel
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   Experience using Microsoft Office tools
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   Ability to manage tasks and requirements assigned to different elements
  </li>
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   Ability to manage senior leader calendars and maintain rosters and organizational charts
  </li>
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   Active TS/SCI clearance; willingness to take a polygraph exam
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   HS diploma or GED and 12+ years of experience with administrative support, or Bachelor&rsquo;s degree and 8+ years of experience with administrative support
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  </li>
 </ul>
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  Nice If You Have:
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 <ul>
  <li>
   Experience with requirements and task management tools, including COLISEUM, eTask, or JSAP
  </li>
  <li>
   Experience managing and facilitating Defense Travel System (DTS) activities
  </li>
  <li>
   Experience using SharePoint
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  </li>
 </ul>
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  Clearance:
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 Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; TS/SCI clearance is required.
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  Compensation
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 </strong>
 At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen&rsquo;s benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.
 <br/>
 <br/>
 Salary at Booz Allen is determined by various factors, including but not limited to location, the individual&rsquo;s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $77,600.00 to $176,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of Booz Allen&rsquo;s total compensation package for employees. This posting will close within 90 days from the Posting Date.
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  Identity Statement
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 As part of the hiring process, we will ask you to complete an identity verification process that leverages advanced biometrics and artificial intelligence to ensure authenticity and protect against identity fraud. You are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.
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  Candidate AI Usage Policy
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 AI is a part of our daily work at Booz Allen, and we are committed to the responsible and ethical use of AI tools. However, we want to ensure a fair candidate process based on
 <strong>
  your
 </strong>
 own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) or other tools to assist with responses during interviews (whether in-person or virtual) is prohibited
 <strong>
  unless permission is explicitly provided
 </strong>
 .
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  Work Model
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 Our people-first culture prioritizes the benefits of collaboration, whether it occurs in person or virtually. To support engagement and effective communication, employees working virtually are generally expected to have their cameras on during meetings.
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 <ul>
  <li>
   Remote: If this position is listed as remote, there may still be occasions when you are required to work in person at a Booz Allen or customer facility.
  </li>
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   Hybrid: If this position is listed as hybrid, you will be expected to work from a Booz Allen facility frequently, in alignment with leadership expectations and the needs of the role. You may also be required to work from or visit a customer facility.
  </li>
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   Onsite: If this position is listed as onsite, work will primarily be performed at a Booz Allen office or customer facility, where employees will collaborate directly with colleagues and customers as required by the role.
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   <br/>
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  </li>
 </ul>
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  Commitment to Non-Discrimination
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 All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law.
</div>


Intelligence Management Executive Assistant

Seneca Holdings, LLC

<div><p><b>Great Hill Solutions, LLC </b>is part of the <b>Seneca Nation Group (SNG)</b> portfolio of companies<b>. SNG </b>is Seneca Holdings' federal government contracting business that meets mission-critical needs of federal civilian, defense, and intelligence community customers. Our portfolio comprises multiple subsidiaries that participate in the Small Business Administration 8(a) program. To learn more about SNG, visit the website and follow us on LinkedIn.</p>
<p>
Our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs. Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. One of our fundamental principles is to offer competitive health and welfare benefits to our team members, providing coverage and care for you and your family. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs. We pride ourselves on our collaborative work environment and culture, which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.</p>
<p><b>
Great Hill</b> is seeking an <b>Executive Specialist/Office Management Specialist</b> in <b>Washington, DC.</b> The objective of this work is to provide Executive Specialist support to senior level officials for one of Great Hill Solutions' government clients.</p>
<p><b>
Roles and Responsibilities include, but are not limited to</b>:</p>
<ul>
<li>Reports directly to a DAS and the Director (and/or policy coordinator) In this connection, the incumbent handles all requests for meetings and appointments, decides the distribution of the Deputy Assistant Secretary's time, prepares or requests preparation of briefing memoranda indicating purpose of appointments and outlining background data. Arranges for oral briefings by appropriate officers; and discusses with officials invited to meetings called by the Deputy Assistant Secretary the subject of the meetings in order that they will be properly informed and provided with necessary information.</li>
<li>The contractor shall provide support services that include office assistance, travel arrangement, document drafting, correspondence review, time keeping, and scheduling to meet the needs of the team.</li>
<li>Responsible for carrying out special assignments for the Deputy Assistant Secretary, which require ahigh degree of tact and diplomacy and comprehensive knowledge of the views of the Deputy Assistant Secretary</li>
<li>Answers and promptly handles telephone calls coming into the office.</li>
<li>Maintains the schedule for Special Representative and the Office Director.</li>
<li>Manages passports and visa procurement for all travel in support of the office.</li>
<li>Prepares correspondence, telegrams, and memoranda, ensuring that all conform to style and format guidelines established by the Department's Executive Secretariat.</li>
<li>Drafts/prepares travel authorizations on behalf of members of office members based on information provided by traveler. Prepares trip itinerary, obtains travel expenses estimates (MI &amp; E costs, taxi, hotel costs).Upon completion of trip, assists traveler in preparing electronic travel vouchers.</li>
<li>Follows up with traveler to ensure all expense documents have been submitted and on time (i.e., within 30 days).</li>
<li>Reviews all incoming correspondence and forwards it with necessary information or instructions to the appropriate officers for action; composes replies when appropriate.</li>
<li>Maintains office files and procures necessary office supplies.</li>
<li>Prepares time-and-attendance sheets and vouchers for taxis and representational funds.</li>
<li>Ability to work under pressure and tight or short deadlines.</li>
<li>As requested, or on his/her own initiative, makes careful and exhaustive searches for information difficult to obtain, compiles data and makes preliminary analyses.</li>
<li>Makes and acknowledges various social arrangements and obligations which are a part of the official responsibility of the office.</li>
<li>Manages other tasks authorized by the Government Task Manager that fall within the scope of this task order.</li>
</ul>
<p><b>Basic Qualifications:</b></p>
<ul>
<li>The contractor shall have the following skills:</li>
<li>Excellent knowledge of Department of State operations and overall office management experience.</li>
<li>Experience as a secretary/office manager working under pressure.</li>
<li>Working knowledge of personal computers and general administrative practices</li>
<li>Demonstrates extensive experience and demonstrated ability in working with classified and unclassified computer data bases. Operation and knowledge of Excel, Microsoft Word, and relatedcomputer-based programs operations.</li>
<li>Extensive experience with travel arranging through E2 is highly preferred.</li>
<li>Attention to detail and initiative to manage tasks rather than simply respond to requests.</li>
<li>Active Top Secret Clearance</li>
</ul><p></p><div>
<p><b>Equal Opportunity Statement:</b><br>
Seneca Holdings provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital status, genetic information and/or predisposing genetic characteristics, victim of domestic violence status, veteran status, or other protected class status. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. The Company also prohibits retaliation against any employee who exercises his or her rights under applicable anti-discrimination laws. Notwithstanding the foregoing, the Company does give hiring preference to Seneca or Native individuals. Veterans with expertise in these areas are highly encouraged to apply.</p></div></div><p></p>

Executive Specialist/Office Management Specialist

Shield AI

<div><div><div>Founded in 2015, Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software and V-BAT and X-BAT aircraft. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI&rsquo;s technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube.</div><div></div><h3 class="jobSectionHeader"><b><br>
Job Description:</b></h3>
<div>
<div><div><div><div><div><div><div><div><div><p>Help shape the story behind cutting-edge technology with real-world impact. In this role, you'll develop compelling communications that elevate our brand, engage key audiences, and support strategic initiatives across media, executive, and corporate channels. Working closely with cross-functional teams, you'll transform complex ideas into clear, impactful messaging that advances our mission.</p>
</div>
</div></div></div></div></div></div></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>What you'll do:</b></h3><div><div><div>
<ul><li>Write and edit copy across formats, including press releases, social posts, op-eds, and marketing materials.</li>
<li>Support external communications, including media outreach and executive communications.</li>
<li>Coordinate cross-functional stakeholders to move projects from planning through approval and publication.</li>
<li>Support executive communications, including media briefings, speaking engagements, and message prep.</li>
<li>Support relationships with external partners, including PR firms and other companies and organizations.</li>
<li>Collaborate with internal teams to develop and refine messaging for defense, technology, and policy audiences.</li>
<li>Research and draft thought leadership content, ensuring consistency in voice and tone.</li>
<li>Monitor news, industry trends, and competitor communications.</li>
<li>Provide administrative support for communications and broader marketing team.</li>
</ul></div></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>Required qualifications:</b></h3><div><div><div>
<ul><li>2-4 years of experience in defense technology, corporate communications, or public relations.</li>
<li>Bachelor's degree in communications, journalism, national security, political science, or related field.</li>
<li>Experience working across teams and managing stakeholders.</li>
<li>Ability to manage multiple projects and meet deadlines in a fast-paced environment.</li>
<li>Familiarity with media relations, executive communications, and messaging.</li>
<li>Strong writing and editing skills with attention to detail.</li>
<li>Interest in AI, autonomy, and defense technology.</li>
<li>Ability to explain complex technical concepts clearly.</li>
<li>Demonstrated ownership of projects from start to finish, including follow-through on details and deadlines.</li>
<li>Strong judgment and critical thinking, including the ability to assess messaging and identify risks or gaps.</li>
</ul></div></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>Preferred qualifications</b></h3><div><div><div>
<ul><li>Experience supporting communications for a defense, aerospace, government, or technical organization.</li>
<li>Understanding of the U.S. defense ecosystem and national security landscape.</li>
<li>Experience working with PR agencies and external partners.</li>
</ul></div></div></div></div></div><div><div>$76,000 - $110,000 a year</div></div>
<div><div>#LI-AD7</div>
<div>#LB</div><div></div><div><br>
Full-time regular employee offer package:</div>
<div>Pay within range listed + Bonus + Benefits + Equity</div>
<div></div>
<div>Temporary employee offer package:</div>
<div>Pay within range listed above + temporary benefits package (applicable after 60 days of employment)</div>
<div></div>
<div>Salary compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background and possible reference check. Military fellows and part-time employees are not eligible for benefits. Please speak to your talent acquisition representative for more information.</div>
<div></div>
<div>###</div>
<div></div>
<div>Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.</div></div>
<div><div>We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div></div></div>

Communications Associate (R5514)

American University

<div><h2 class="jobSectionHeader"><b>Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community.</b></h2><h2 class="jobSectionHeader"><b>
</b></h2><h2 class="jobSectionHeader"><b>
This position is available only to enrolled American University students.</b></h2><p></p><p><b>
Most student positions at American University are eligible to use Federal Work Study (FWS) awards, with a few exceptions. FWS funds cannot be applied to janitorial, construction, partisan or sectarian positions. For information or questions regarding FWS funds, please contact American University's Office of Financial Aid.</b></p><p><br>
Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process.</p><div><div><div><div><div><div><div><p><b>
Department:
</b></p></div></div></div></div></div></div></div><p></p>Student Affairs Administrative Support<p></p><p><b>
Time Type:
</b></p>Part time<p></p><p><b>
FLSA Status:</b></p>
Non-Exempt<p></p><div><div><div><div><div><div><div><p><b>
Job Description:</b></p></div></div></div></div></div></div></div><p><b>
Summary:</b></p><p></p><p>
The DSA Administrative Student Assistant provides administrative, communications, research, event, and project support to the Office of the Vice Provost for Student Affairs and other designated divisional units. The student assistant helps create a welcoming and student-centered first point of contact while supporting digital communications, visual design, presentations, research, data collection, events, and routine office operations.</p><p></p><p>
The student assistant must exercise sound judgment, maintain confidentiality, follow established protocols, and promptly refer urgent, complex, or highly sensitive matters to professional staff. The student assistant does not provide counseling, guidance, conduct determinations, or crisis intervention.</p><p></p><p><b>
Essential Functions:</b></p><p></p><p>
1.) Constituent and Office Support</p><ul><li><p>
Monitor routine inquiries received through telephone lines, and reception areas; respond when appropriate and route questions to the correct staff member or campus resource.</p></li><li><p>
Welcome students, families, faculty, staff, and visitors and provide accurate, courteous, and timely information about office services and procedures.</p></li><li><p>
Use established referral protocols to identify and immediately elevate urgent, sensitive, or complex concerns to professional staff.</p></li><li><p>
Support scheduling, document preparation, filing, scanning, copying, mail distribution, records organization, meeting agendas, notes, and routine follow-up.</p></li><li><p>
Help maintain an organized, professional, inclusive, and accessible office environment, including shared spaces, supplies, and digital resources.</p></li></ul><p></p><p>
2.) Communications, Graphic Design, and Digital Engagement</p><ul><li><p>
Create and edit flyers, digital graphics, signage, handouts, newsletters, and promotional materials using Canva, Adobe Creative Suite, or other approved tools.</p></li><li><p>
Develop polished PowerPoint presentations, briefing materials, reports, templates, infographics, and other visual communications for divisional leaders and staff.</p></li><li><p>
Draft, proofread, and edit email, website, newsletter, presentation, and social media content in alignment with university brand and accessibility standards.</p></li></ul><p></p><p>
3.) Research, Data, and Special Projects</p><ul><li><p>
Conduct background research, benchmarking, and environmental scans related to student affairs programs, policies, trends, and peer-institution practices.</p></li><li><p>
Summarize findings in concise research briefs, comparison tables, annotated resource lists, and presentation materials.</p></li></ul><p>
Collect, enter, organize, and verify program, participation, and assessment data.</p><ul><li><p>
Support divisional initiatives and time-limited projects by maintaining project files, tracking action items, monitoring deadlines, and following up on assigned deliverables.</p></li></ul><p></p><p>
4.) Events, Meetings, and Student Engagement</p><ul><li><p>
Assist with planning and coordinating meetings, programs, trainings, outreach activities, and divisional events.</p></li><li><p>
Support logistics including room reservations, calendars, registration forms, attendee lists, agendas, materials, signage, catering, technology, and post-event follow-up.</p></li><li><p>
Represent the Division of Student Affairs at information tables, campus programs, and other outreach opportunities.</p></li></ul><p></p><p><b>
Position Type/Expected Hours of Work:</b></p><ul><li><p>
Part-time.</p></li><li><p>
10 hours per week.</p></li></ul><p></p><p><b>
Salary Range:</b></p><ul><li><p>
$18.40 per hour.</p></li></ul><p></p><p><b>
Required Education and Experience:</b></p><ul><li><p>
High school diploma or equivalent.</p></li><li><p>
Active part-time or full-time enrollment as an undergraduate or graduate student at American University.</p></li><li><p>
Current Federal Work-Study award and continued eligibility throughout the employment period.</p></li><li><p>
Strong written, verbal, interpersonal, and customer-service skills.</p></li><li><p>
Demonstrated organization, attention to detail, reliability, and ability to manage multiple assignments and deadlines.</p></li><li><p>
Proficiency with Microsoft 365, including Word, Excel, PowerPoint, Outlook, calendars, and shared documents.</p></li><li><p>
Ability to work independently and collaboratively, seek guidance when needed, respond professionally to feedback, and maintain regular communication with the supervisor.</p></li><li><p>
Ability to exercise discretion, maintain confidentiality, and serve a diverse community with professionalism, respect, cultural awareness, and an inclusive approach.</p></li></ul><p></p><p><b>
Preferred Education and Experience:</b></p><ul><li><p>
Experience with graphic design or visual content creation using Canva, Adobe Creative Suite, or comparable tools.</p></li><li><p>
Experience creating PowerPoint presentations, reports, infographics, or data visualizations.</p></li><li><p>
Experience conducting research, preparing summaries, using spreadsheets, administering surveys, or supporting assessment projects.</p></li><li><p>
Prior experience in a university office, student organization, customer-service role, communications setting, or event-planning environment.</p></li><li><p>
Knowledge of American University resources and the student experience.</p></li><li><p>
FERPA or other confidentiality training, or willingness to complete required training upon hire.</p></li></ul><p></p><p><b>
Additional Eligibility Qualifications:</b></p><ul><li><p>
Part-time position during the full academic year, generally 8&ndash;10 hours per week.</p></li><li><p>
Work is primarily scheduled Monday through Friday between 8:00 a.m. and 5:00 p.m.; occasional evening or weekend support may be requested for programs or events with advance notice.</p></li><li><p>
The student employee must submit a current class schedule at the beginning of each fall and spring semester and maintain an agreed-upon work schedule.</p></li><li><p>
Continuation in the position is contingent upon satisfactory performance, continued student status, Federal Work-Study eligibility, and compliance with university policies and required training.</p></li><li><p>
Other duties may be assigned when they are consistent with the purpose and level of the position.</p></li></ul><p></p><p><b>
Other Details</b></p><ul><li><p><b>
This position is available only to enrolled American University students.</b></p></li><li><p>
Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</p></li><li><p>
American University is an E-Verify employer.</p></li><li><p>
Visit https://www.american.edu/hr/ for additional information about American University employment and benefits.</p></li></ul><p></p><p><b><br>
Current American University Employees</b></p><p>
American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.</p><p></p><p><b><br>
Contact Us</b></p><p>
For more information or assistance with the American University careers site, email theworkline@american.edu.</p><p></p><p><i><br>
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual&rsquo;s genetic information or any other bases under federal or local laws (collectively &quot;Protected Bases&quot;) in its programs and activities.</i></p></div>

DSA Administrative Assistant (Student) (FWS)

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates

<div>
 We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
 <br/>
 <br/>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Skadden, Arps, Slate, Meagher &amp; Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients&rsquo; legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world&rsquo;s major financial centers.
 <br/>
 <br/>
 <strong>
  The Opportunity
  <br/>
  <br/>
 </strong>
 We are seeking an
 <strong>
  Administrative Project Coordinator
 </strong>
 to join our Firm. This position will be based in our Washington, D.C. office (hybrid).The Administrative Project Coordinator provides high-level, concierge-style assigned or project-based support to attorneys, Global Directors and Assistant Directors. Responsibilities include handling administrative tasks, coordinating travel arrangements, handling document management, supporting business development efforts and executing other complex tasks and projects. Collaborates closely with other Firm departments and business services professionals to ensure exceptional client service.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 Administrative Tasks
 <br/>
 <br/>
 <ul>
  <li>
   Performs various, complex assignments while under time-sensitive deadlines.
  </li>
  <li>
   Coordinates complex travel requests including, but not limited to, the procurement of visa-related materials and passport renewal applications.
  </li>
  <li>
   Troubleshoots software and hardware concerns for attorneys, in consultation with technology business services professionals.
  </li>
  <li>
   Assists with document management and records retention for administrative files.
  </li>
  <li>
   Develops project strategies to ensure efficient completion of tasks.
  </li>
  <li>
   Consults with the Firm's internal business services departments and professionals at all levels to verify the accuracy of completed work.
  </li>
  <li>
   Acquires and deploys an understanding of all practice areas of the Firm along with knowledge of practice-specific tasks.
  </li>
  <li>
   Coordinates with other Firm offices, both domestic and international, as required.
  </li>
  <li>
   Assists with Department initiatives and special projects
  </li>
  <li>
   Assures that all completed projects adhere to accepted professional standards.
  </li>
  <li>
   Assists with preparing materials for presentations and conferences.
  </li>
  <li>
   Enters attorneys' time records and submits attorneys' expense reports.
  </li>
  <li>
   Assists with attorneys' calendaring and scheduling requests.
  </li>
  <li>
   Assists with attorneys' administrative requests.
  </li>
  <li>
   Performs responsibilities of other support services, when needed, including printing, scanning, duplicating, quality control, faxing and hand-delivering packages.
  </li>
  <li>
   Organizes and facilitates conference and video calls.
  </li>
  <li>
   Answers, screens, places phone calls, and takes detailed messages.
  </li>
  <li>
   Assists with processing and payment of vendor invoices.
  </li>
  <li>
   Opens, reads and routes mail, as directed.
  </li>
  <li>
   Demonstrates strong interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
  </li>
  <li>
   Manages Firm resources responsibly.
  </li>
  <li>
   Complies with and understands Firm operations, policies and procedures.
  </li>
  <li>
   Regular and reliable physical presence to (ex: work as part of a team, meet with clients, use on-site equipment, etc.).
  </li>
  <li>
   Assists with client bills, coordinating review of bills with Client Accounting and assigned Partner(s)
  </li>
  <li>
   Provides coverage for Reception as needed
  </li>
  <li>
   Performs other related duties as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 Business Development
 <br/>
 <br/>
 <ul>
  <li>
   Prepares engagement letters and new matter memos for new clients and matters.
  </li>
  <li>
   Assists with new-business conflicts process.
  </li>
  <li>
   Assists in promoting business development, entering contacts and business activities in InterAction and coordinating with Business Development &amp; Marketing department as required.
   <br/>
   <br/>
  </li>
 </ul>
 Client Relations
 <br/>
 <br/>
 <ul>
  <li>
   Coordinates with Conference Services for internal and client meeting requests, including but not limited to audio-visual, catering services and external vendors.
  </li>
  <li>
   Coordinates client-related business meals and maintains up-to-date knowledge of Firm-and attorney-preferred restaurants.
  </li>
  <li>
   Receives and interacts with incoming clients and visitors.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ability to provide excellent customer service
  </li>
  <li>
   Demonstrates high level of professionalism
  </li>
  <li>
   Ability to read, interpret, convey and follow instructions
  </li>
  <li>
   Ability to synthesize information in order to prioritize and organize tasks
  </li>
  <li>
   Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations
  </li>
  <li>
   Demonstrates initiative and confidence to assume a high level of responsibility in a fast-paced environment
  </li>
  <li>
   Thorough working knowledge of relevant Firm computer software programs (e.g., Outlook, Word, Excel (including, but not limited to, PivotTables, Filters, Conditional Formatting) and PowerPoint) with the ability to learn new software and operating systems
  </li>
  <li>
   Demonstrates effective interpersonal and communication skills, both verbally and in writing and maintains a calm and professional demeanor
  </li>
  <li>
   Demonstrates close attention to detail
  </li>
  <li>
   Ability to handle multiple projects with shifting responsibilities and deadlines
  </li>
  <li>
   Ability to handle sensitive matters and maintain confidentiality
  </li>
  <li>
   Ability to work well under pressure
  </li>
  <li>
   Ability to work well in a demanding and fast-paced environment
  </li>
  <li>
   Ability to work well independently as well as effectively within a team
  </li>
  <li>
   Flexibility to adjust hours and work the hours necessary to meet operating and business needs
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education And Experience Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree
  </li>
  <li>
   Minimum of two years of related experience in a law firm or professional services environment
  </li>
  <li>
   Must be a Notary Public licensed in DC, Virginia or Maryland or able to obtain a commission within six months of joining the Firm
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Culture &amp; Life at Skadden
  <br/>
  <br/>
 </strong>
 What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.
 <br/>
 <br/>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
 <br/>
 <br/>
 <ul>
  <li>
   Competitive salaries and year-end discretionary bonuses.
  </li>
  <li>
   Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
  </li>
  <li>
   Generous paid time off.
  </li>
  <li>
   Paid leave options, including parental.
  </li>
  <li>
   In-classroom, remote, and on-demand learning and professional development opportunities.
  </li>
  <li>
   Robust well-being classes and programs.
  </li>
  <li>
   Opportunities to give back and make an impact in local communities.
   <br/>
   <br/>
  </li>
 </ul>
 For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits
 <br/>
 <br/>
 The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.
 <br/>
 <br/>
 <strong>
  Salary Details
  <br/>
  <br/>
 </strong>
 $85,000 - $100,000
 <br/>
 <br/>
 <strong>
  EEO Statement
  <br/>
  <br/>
 </strong>
 Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
 <br/>
 <br/>
 Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.
 <br/>
 <br/>
 <strong>
  Skadden
 </strong>
 <strong>
  Equal Employment Opportunity Policy
  <br/>
  <br/>
 </strong>
 Skadden Equal Employment Opportunity Policy
 <br/>
 <br/>
 <strong>
  Applicants Have Rights Under Federal Employment Law
  <br/>
  <br/>
 </strong>
 Applicants Have Rights Under Federal Employment Law
 <br/>
 <br/>
 <strong>
  In accordance with the Transparency in Coverage Rule,
  <br/>
  <br/>
 </strong>
 click here to review machine-readable files made available by UnitedHealthcare:
 <br/>
 <br/>
 Transparency in Coverage
</div>


Administrative Project Coordinator

Merck

Job Description
<br><br>
Our U.S. State Policy and Government Affairs team works with state, local, and federal stakeholders across the country. We address legislative and regulatory issues that advance and protect innovation in medicines, vaccines, and animal health while helping improve and safeguard patient access to care.
<br><br>
The Associate Vice President (AVP), State Policy and Government Affairs, leads a team responsible for state policy, government affairs and alliance development. This team represents the company in interactions with executive, legislative, and regulatory bodies at the state and local levels.
<br><br>
In this role, the AVP supports business objectives by shaping a policy environment that encourages innovation and reduces barriers to access. The AVP also serves as a trusted subject matter expert, building relationships with government officials, advocacy organizations, and trade associations to address a rapidly evolving policy landscape.
<br><br>
<b>Key Responsibilities:</b><br>
<ul>
<li>Strategy and policy leadership: Lead the U.S. strategy for key state policy issues affecting the company and the biopharmaceutical industry, including policy priorities across products, therapeutic areas, and above-brand issues.</li>
<li>Team leadership and execution: Direct the team’s strategy and execution on state legislative and policy issues across U.S. divisions and operations, including human health and animal health, and oversee the executive directors responsible for lobbying, policy, and alliance development.</li>
<li>Issue analysis and response: Identify, analyze, and develop the company’s response to public policy issues that affect strategic business priorities.</li>
<li>Operations and resource management: Lead department operations, budget planning, long-range planning, and resource management and development.</li>
<li>Cross-functional partnership: Partner with U.S. Federal Public Policy & Government Affairs and Global Policy teams on issues that require coordination across state, federal, and global levels. Work across divisions with therapeutic franchise, policy, and subject matter experts to align priorities and strategy.</li>
<li>Executive counsel and stakeholder engagement: As a member of the Global Policy & Public Affairs leadership team and the U.S. Country Council leadership team, brief, advise, and support executive leadership on external policy engagements.</li>
<li>Policy alignment and advocacy: Ensure state advocacy strategies align with existing company positions, and work with leadership and stakeholders to develop and align on new policies.</li>
<li>External representation: Represent the company with trade, business, and advocacy organizations, as well as corporate alliance boards and working groups at the regional and national levels, including PhRMA and BIO.</li>
<li>Compliance oversight: Ensure all state advocacy conducted by the team complies with company policy and applicable state and federal laws.</li>
<li>People development and vendor management: Support the professional development, growth, and well-being of team members, and manage external consultants and projects.</li>
</ul>
<b>Education:</b><br>
<ul>
<li>Required: BA/BS</li>
</ul>
<b>Required Experience and Skills:</b><br>
<ul>
<li>At least 15 years of experience in state government affairs and policy.</li>
<li>Extensive knowledge of policy issues affecting the biopharmaceutical industry.</li>
<li>Experience leading successful proactive state policy initiatives and navigating state legislative policy process.</li>
<li>Strong internal and external stakeholder engagement experience.</li>
<li>Demonstrated ability to lead high-performing teams and influence across complex, matrixed organizations.</li>
<li>Exceptional written and verbal communication skills, including executive-level briefing and message development.</li>
<li>Proven ability to navigate complex, fast-moving policy environments.</li>
<li>Strong ethics, professionalism, and political judgment.</li>
</ul>
<b>Required Skills:</b><br>
Biopharmaceutical Industry, Biopharmaceutical Industry, Biopharmaceuticals, Biopharmaceutics, Business Decisions, Cross-Cultural Awareness, Ethics, EU Policy Making, Executive Leadership, Franchise Leadership, Global Policy, Health Care Advocacy, Legislative Policy, Legislative Relations, Long Term Planning, Media Communications, Multilateral Organizations, Policy Development, Political Forums, Professional Development, Public Speaking, Regulatory Training, Stakeholder Engagement, State Government, Strategic Thinking {+ 2 more}
<br><br>
<b>Preferred Skills:</b><br>
Current Employees apply HERE
<br><br>
Current Contingent Workers apply HERE
<br><br>
<b>US and Puerto Rico Residents Only:</b><br>
Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.
<br>As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:
<br><br>
EEOC Know Your Rights
<br>EEOC GINA Supplement​
<br><br>
We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.
<br><br>
Learn more about your rights, including under California, Colorado and other US State Acts
<br><br>
The salary range for this role is
<br>$310,900.00 - $489,400.00
<br>This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.
<br><br>
The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.
<br><br>
We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days. More information about benefits is available at https://jobs.merck.com/us/en/compensation-and-benefits.
<br><br>
You can apply for this role through https://jobs.merck.com/us/en (or via the Workday Jobs Hub if you are a current employee). The application deadline for this position is stated on this posting.
<br><br>
<b>San Francisco Residents Only:</b> We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance
<br><br>
<b>Los Angeles Residents Only:</b> We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance
<br><br>
Search Firm Representatives Please Read Carefully
<br>Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
<br><br>
<b>Employee Status:</b><br>
Regular
<br><br>
<b>Relocation:</b><br>
<b>VISA Sponsorship:</b><br>
<b>Travel Requirements:</b><br>
<b>Flexible Work Arrangements:</b><br>
Hybrid
<br><br>
<b>Shift:</b><br>
<b>Valid Driving License:</b><br>
<b>Hazardous Material(s):</b><br>
<b>Job Posting End Date:</b><br>
08/14/2026*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.
<br><br>
<b>Requisition ID:</b> R409692

AVP, US State Policy and Government Affairs

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