executive administrative asst

Confidential

<div>
 
 The
 
 Executive Administrative Assistant
 
 provides high-level executive support to the senior leadership office (CEO, MD, Chairman, or COO) within a fast-paced
 
 construction and real estate development environment
 
 . The role demands
 
 exceptional organizational, communication, and multitasking abilities
 
 , with the confidence to handle confidential matters, manage executive priorities, and coordinate between departments and external stakeholders at the highest professional standard.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Executive Support &amp; Office Management:
 
 
 <ul>
 <li>
 Manage day-to-day operations of the executive office, ensuring efficiency, confidentiality, and professionalism.
 </li>
 <li>
 High Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 <li>
 Maintain executive&rsquo;s daily calendar &mdash; scheduling appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prioritize and manage multiple tasks, projects, and communications with minimal supervision.
 </li>
 <li>
 Draft and prepare executive correspondence, internal memos, reports, and meeting documentation.
 </li>
 <li>
 Screen calls, emails, and meeting requests, ensuring the executive&rsquo;s time is utilized effectively.
 </li>
 </ul>
 
 
 
 
 
 2. Meeting &amp; Communication Coordination:
 
 
 <ul>
 <li>
 Organize and coordinate executive-level meetings, board discussions, and management reviews.
 </li>
 <li>
 Record and distribute meeting minutes, action items, and follow-up updates.
 </li>
 <li>
 Act as the main liaison between the executive and internal departments, consultants, clients, and external partners.
 </li>
 <li>
 Maintain strong, professional communication on behalf of the executive office.
 </li>
 </ul>
 
 
 
 
 
 3. Administrative Governance &amp; Documentation:
 
 
 <ul>
 <li>
 Manage filing systems, contracts, and confidential documentation &mdash; both physical and digital.
 </li>
 <li>
 Handle sensitive corporate and project-related information with the highest level of discretion.
 </li>
 <li>
 Support in the preparation of presentations, proposals, and executive reports.
 </li>
 <li>
 Track key deadlines, project milestones, and ensure timely submission of deliverables.
 </li>
 </ul>
 
 
 
 
 
 4. Travel &amp; Logistics Management:
 
 
 <ul>
 <li>
 Organize and oversee complex travel schedules, hotel bookings, visa arrangements, and expense reports.
 </li>
 <li>
 Coordinate logistics for local and international meetings, site visits, and client events.
 </li>
 </ul>
 
 
 
 
 
 5. Coordination Across Departments:
 
 
 <ul>
 <li>
 Ensure smooth communication flow between executive leadership and project, finance, HR, and operations teams.
 </li>
 <li>
 Follow up on executive directives and ensure timely completion of assigned actions by relevant departments.
 </li>
 <li>
 Support in planning and coordination of corporate events, management retreats, and business reviews.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Management, or related field.
 </li>
 <li>
 8&ndash;12 years of experience as an
 
 Executive Assistant or Executive Secretary
 
 supporting
 
 C-suite leaders (CEO, MD, Chairman, or COO)
 
 within
 
 construction, real estate, or contracting industries
 
 .
 </li>
 <li>
 Strong understanding of business operations, project documentation, and corporate communication.
 </li>
 <li>
 Excellent command of English (Arabic/Bilingual is an advantage).
 </li>
 <li>
 Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 </ul>
 
 
</div>

Executive Administrative Assistant

Infleqtion

<div>
 
 About Infleqtion
 
 
 
 
 Infleqtion
 
 harnesses the power of quantum to expand human potential.
 
 
 We design, build, and sell quantum computers, precision sensors, and software, commercializing atom-based quantum products that deliver orders-of-magnitude improvement in computing, sensing, and timing applications. Our technologies support breakthroughs across artificial intelligence, national security, energy optimization, scientific discovery, material science, and space exploration.
 
 
 As the world's only full-spectrum quantum company, Infleqtion operates at the intersection of science and scalability. Our teams in Boulder, Chicago, Madison, Oxford, and Melbourne are building quantum systems that transform research into reality and accelerate the world's quantum advantage.
 
 
 At Infleqtion, we're building the quantum future one atom at a time.
 
 
 
 The Opportunity
 
 
 
 We are seeking a highly organized, proactive, and adaptable
 
 Executive Administrative Assistant
 
 to support members of our senior leadership team.
 
 
 This is a
 
 Colorado-based hybrid role
 
 with regular in-office presence in Louisville. The ideal candidate will balance strategic awareness with hands-on execution, manage multiple executives and competing priorities with ease, and maintain confidentiality in all matters.
 
 
 You'll work collaboratively with other administrative professionals to ensure consistency, efficiency, and seamless coordination across the organization. The right person thrives in a fast-moving environment, stays composed under pressure, and brings order to complexity.
 
 
 This role is ideal for a professional who takes an
 
 Infleqtion-first
 
 approach &mdash; supporting leadership collectively, balancing priorities across the organization, and ensuring seamless coordination across teams.
 
 
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to senior executives, including complex calendar, meeting, and communication management
 </li>
 <li>
 Coordinate travel logistics and detailed itineraries for domestic and international trips
 </li>
 <li>
 Prepare expense reports and ensure timely processing
 </li>
 <li>
 Serve as a trusted liaison between executives, employees, and external partners
 </li>
 <li>
 Anticipate needs, manage shifting priorities, and ensure leaders are prepared for meetings and commitments
 </li>
 <li>
 Support the preparation of presentations, reports, and board materials
 </li>
 <li>
 Coordinate logistics for leadership meetings, site visits, and events
 </li>
 <li>
 Maintain confidentiality of highly sensitive information
 </li>
 <li>
 Collaborate closely with other administrative team members to ensure alignment, consistency, and coverage
 </li>
 <li>
 Manage projects and special assignments as needed to support executive initiatives
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in a related field, or equivalent combination of education and experience
 </li>
 <li>
 At least 5 years of experience supporting senior executives or C-suite leaders in a dynamic or high-growth organization
 </li>
 <li>
 Proven ability to manage multiple executives, shifting priorities, and fast-changing schedules with professionalism
 </li>
 <li>
 Advanced proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel
 </li>
 <li>
 Exceptional organizational and time-management skills with attention to detail
 </li>
 <li>
 Strong judgment, discretion, and the ability to handle confidential information
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Calm and resourceful when information is incomplete or priorities change
 </li>
 <li>
 Collaborative, team-oriented, and confident working closely with other administrative professionals
 </li>
 <li>
 Experience coordinating international travel and event logistics is a plus
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Benefits
 
 
 <ul>
 <li>
 Salary range: 87,000 to 109,000 USD/year
 </li>
 <li>
 100% company-paid medical, dental, vision, short/long-term disability
 </li>
 <li>
 Employer-funded Health Savings Account
 </li>
 <li>
 Unlimited PTO
 </li>
 <li>
 401(k) match
 </li>
 <li>
 Company-paid Life and AD&amp;D Insurance
 </li>
 <li>
 Flexible Savings Account
 </li>
 <li>
 Paid FMLA, Maternity/Paternity Leave
 </li>
 <li>
 Employee Assistance Program
 </li>
 <li>
 Student Loan Repayment
 </li>
 <li>
 Equity package
 </li>
 </ul>
</div>

Arkansas Talent Group

<div>Arkansas Talent Group is searching for an Executive Assistant to the CEO and other C level executives. This role encompasses travel scheduling, event planning and coordination, office management, and serving as a central resource for the executive team.
Key Responsibilities:<ul>
<li>Manage complex calendars and professional scheduling for the CEO and executive team, including meetings, calls, and internal and external events</li>
<li>Arrange detailed travel logistics such as booking flights, hotels, ground transportation, travel itineraries, and handling any changes as needed</li>
<li>Plan, organize, and coordinate internal and external events, meetings, executive off-sites, and team-building activities with meticulous attention to detail</li>
<li>Create, edit, and format PowerPoint presentations and supporting materials for executive meetings, Board reviews, and external communications</li>
<li>Perform advanced Excel tasks such as data compilation, report generation, analytical support, and maintaining dashboards and databases as requested by executives</li>
<li>Draft, proofread, and manage confidential correspondence, reports, and other documentation</li>
<li>Serve as the administrative point of contact between executives, internal teams, clients, and external partners, facilitating clear and effective communication</li>
<li>Oversee office operations, including ordering supplies, maintaining records, handling mail, and troubleshooting administrative issues to ensure smooth business operations</li>
<li>Support the CEO and executive team in project coordination, research assignments, and special strategic initiatives as needed</li>
<li>Maintain a high level of professionalism and strict confidentiality in handling sensitive information</li></ul>
Required Skills &amp; Qualifications:<ul>
<li>Demonstrated experience supporting CEOs, C-suite, or high-level executives</li>
<li>Advanced proficiency in Microsoft Excel, PowerPoint, and other Microsoft Office applications</li>
<li>Exceptional organizational, multitasking, and time-management skills in a fast-paced office</li>
<li>Strong written and verbal communication skills, with the ability to represent the executive office professionally</li>
<li>Experience in travel planning, meeting and event coordination, and office management</li>
<li>Excellent interpersonal skills and comfort interacting with stakeholders at all levels</li>
<li>High attention to detail, discretion, and the ability to manage competing priorities</li>
<li>Preferred: Bachelors degree or equivalent relevant experience</li></ul>
Personal Attributes:<ul>
<li>Resourceful, proactive, and solution-focused</li>
<li>Reliable and able to exercise sound judgement</li>
<li>Adaptable to changing priorities and unplanned executive needs</li></ul>
This position is critical in ensuring the efficiency and effectiveness of the executive suite and plays a vital role supporting the CEO and executive leadership in achieving organizational success.</div>

Rua Al Madinah Holding | رؤى المدينة القابضة

<div>
 
 
 Job Summary:
 
 
 
 We are looking for an experienced Executive Assistant to oversee activities within the Chief Operations Officer&rsquo;s office, ensuring proper planning, coordination, and tracking across the Operations sector. This role supports executive-level operations through the following responsibilities:
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Maintain and manage the Operations Executive Director's calendar, including scheduling meetings, appointments, and travel itineraries.
 </li>
 <li>
 Coordinate travel arrangements, including booking flights, hotels, and ground transportation.
 </li>
 <li>
 Prepare briefing materials and agendas for meetings, conferences, and presentations.
 </li>
 <li>
 Manage incoming and outgoing emails, calls, and messages, filtering and prioritizing information for the Executive Director.
 </li>
 <li>
 Draft and proofread correspondence, reports, and presentations as directed.
 </li>
 <li>
 Liaise with internal and external stakeholders, responding to inquiries and providing accurate information.
 </li>
 <li>
 Maintain electronic and physical filing systems for efficient document access and retrieval.
 </li>
 <li>
 Track deadlines and follow up on outstanding tasks and deliverables.
 </li>
 <li>
 Organize and prepare meeting rooms and materials for executive meetings.
 </li>
 <li>
 Take accurate and comprehensive minutes during meetings.
 </li>
 <li>
 Provide logistical support for internal and external projects led by the Executive Director.
 </li>
 <li>
 Maintain strict confidentiality regarding sensitive information and financial matters.
 </li>
 <li>
 Exercise discretion and professional judgment in all interactions and decisions.
 </li>
 <li>
 Manage petty cash and the administrative budget for the Operations division.
 </li>
 <li>
 Coordinate office supplies and equipment needs.
 </li>
 <li>
 Assist with special projects and strategic initiatives as assigned.
 </li>
 </ul>
 
 
 
 
 
 Qualification:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
 <li>
 Minimum of 2 years of experience in executive support, office management, or operations coordination.
 </li>
 <li>
 Expert-level skills in follow-up and tracking, with strong attention to detail and deadline management.
 </li>
 <li>
 Intermediate proficiency in business planning, communication planning &amp; execution, and project coordination.
 </li>
 <li>
 Strong organizational and multitasking abilities to manage complex schedules and priorities.
 </li>
 <li>
 Excellent written and verbal communication skills for professional correspondence and stakeholder engagement.
 </li>
 <li>
 High level of discretion, professionalism, and confidentiality in handling sensitive matters.
 </li>
 </ul>
 
 
</div>

BlinkBlink

A reputed preschool branch is seeking a Admin Executive to handle daily operations and support the team effectively.Enhances effectiveness of Head - MYP by providing information management support representing the Head - MYP to others.Responsibilities:<ul><li>Produces information by transcribing, formatting, inputting, editing, retrieving,copying, and transmitting text, data, and graphics.</li><li>Manage administrative tasks and parent interactions.</li><li>Coordinate staff schedules and preschool activities.</li><li>Maintain records and ensure smooth operations.</li><li>Provides historical reference by developing and utilizing filing and retrieval systems;</li><li>recording meeting discussions.</li><li>Maintains professional and technical knowledge by attending educational workshops;</li><li>reviewing professional publications; establishing personal networks; participating in</li><li>professional societies.</li><li>Contributes to team effort by accomplishing related results as needed.</li></ul>Requirements:<ul><li>Graduate with good communication and organizational skills.</li><li>Prior experience in administration is a plus.</li></ul>Job Type: Full-timePay: &#8377;40,000.00 - &#8377;50,000.00 per monthApplication Question(s):<ul><li>Do you have proficiency in Google Apps (Docs, Sheets, Drive, Calendar, etc.)?</li></ul>Experience:<ul><li>total work: 2 years (Preferred)</li></ul>Work Location: In person

Admin Executive / Executive Assistant

versatile phoenix

CategoryExperienceMinimum 3 years in a complex administrative role; at least 2 years directly in the Dubai Real Estate industry is mandatory.Compliance/KnowledgeExpert-level, current knowledge of RERA rules, DLD procedures, Ejari registration, and the Trakheesi system. Proven track record of enforcing compliance.CommunicationFlawless written and verbal English communication skills (mandatory) for executive correspondence, compliance reporting, and high-volume professional phone handling.Organizational SkillImpeccable attention to detail, strong administrative capacity, proven ability to manage complex travel logistics, and meticulous filing habits.Technical ProficiencyExpert proficiency in MS Office Suite (Word, Excel, Outlook). Proven, hands-on experience using a major real estate CRM system (e.g., PropSpace, Salesforce, Hubspot).Core CompetenciesHigh integrity, professionalism, strong sense of ownership, proactive problem-solver, ability to handle confidential information, and a polished presentation.Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>What is your joining availability ?</li><li>What is your Visa status ?</li><li>What is your expected salary ?</li></ul>Experience:<ul><li>Real Estate - Admin Asst: 1 year (Required)</li></ul>

Executive Office Administrator & Compliance Gatekeeper ( Real Estate)

PFA Wildlife Hospital

Accounts &amp; Administration&middot; Assist in Maintenance of daily accounts&middot; Assist in Implementation and compliance of statutory requirements w.r.t. Accounts and Finance.&middot; Assist in overall supervision of Donations and expenses of all departments.&middot; Assist in Vendor billing and payments.&middot; Assist in Daily MIS reporting&middot; Assist in Petty cash management&middot; Assist in Pet cemetery and Utilities related tasks as and when required.&middot; Assist in Leave tracking, attendance and payroll activities.&middot; Administrative work.&middot; Assist in Rescue vehicles &ndash; Insurance tracking, renewal and tax payment&middot; To spread awareness about our organization in and around Bangalore.&middot; To update Team daily with reports.&middot; To assist in shelter tasks.Other requirements: NGO accounting experience is preferableSalary will be commensurate with experienceJob Type: Full-timePay: &#8377;35,000.00 - &#8377;40,000.00 per monthWork Location: In person

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