executive administrative asst

Tennessee State Government

<div>Executive Service
<h2 class="jobSectionHeader">EXECUTIVE ADMINISTRATIVE ASSISTANT</h2><h3 class="jobSectionHeader">
Department of General Services</h3><h3 class="jobSectionHeader">
Commissioner's Support</h3><h3 class="jobSectionHeader">
Nashville, TN</h3><h3 class="jobSectionHeader">
Annual Salary: $61,200.00 - $76,476.00</h3><h3 class="jobSectionHeader">
Closing Date: 06/17/2026</h3><h3 class="jobSectionHeader">
This position is Primarily In-Person</h3><h3 class="jobSectionHeader">
For more information, visit the link below: 
https://acrobat.adobe.com/id/urn:aaid:sc:US:cdb9a53b-dedf-4a75-b270-ec07223d7cb6</h3> 
How you make a difference in this role:
As an Executive Administrative Assistant 1, you will serve as a trusted administrative partner to the Office of General Counsel and the Assistant Commissioner of Administrative and Fiscal Services for the Department of General Services (DGS). In this role, you will provide executive-level administrative support, coordinate executive priorities, manage confidential information, and facilitate communication with internal and external stakeholders. This position is part of the Administration division and reports to the General Counsel and provides support to both the Office of General Counsel and the Assistant Commissioner of Administrative and Fiscal Services. The successful candidate will demonstrate professionalism, discretion, sound judgment, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced environment with minimal supervision. The position has an on-site work schedule, with the opportunity for limited remote work. The monthly starting salary is $5,100 to $6,373. The State of Tennessee offers competitive benefits, including health, dental, vision, and life insurance; tuition assistance; retirement plans; employee discounts; free downtown parking; generous annual and sick leave; and State holidays. More information regarding benefits can be found at www.tn.gov/hr/employees1/benefits.html.
Key Responsibilities:<ul><li>
Provide executive-level administrative support to the General Counsel and Assistant Commissioner of Administrative and Fiscal Services.</li><li>
Coordinate and maintain executive calendars, appointments, meetings, and scheduling priorities.
</li><li>Plan and coordinate meetings, conferences, presentations, and special events.</li><li>
Prepare meeting agendas, compile materials, document decisions, and track action items.</li><li>
Research, compile, organize, and distribute information and materials needed by executive leadership.</li><li>
Draft, edit, proofread, and distribute correspondence, reports, presentations, and other documents.</li><li>
Maintain confidential legal, personnel, financial, and administrative records and documentation.</li><li>
Exercise discretion and professionalism when handling sensitive and confidential information.</li><li>
Serve as a primary point of contact for internal and external stakeholders and respond to inquiries in a professional and timely manner.
</li><li>Coordinate logistics for department-wide meetings, events, and special projects, including room reservations, invitations, and catering arrangements.</li><li>
Prepare PowerPoint presentations and provide technical support for meetings and presentations.</li><li>
Process timekeeping, travel reimbursements, and expense-related documentation.</li><li>
Coordinate State Capitol Commission requests and related documentation.</li><li>
Maintain and organize electronic and physical filing systems in accordance with records management requirements.</li><li>
Review incoming correspondence and communications and route information appropriately.</li><li>
Support executive leadership with special projects and administrative initiatives as assigned.</li><li>
Ensure compliance with applicable Department policies, State procedures, and administrative requirements.</li><li>
Perform other duties as assigned.</li></ul>
Minimum Qualifications:
Minimum Qualifications Completion of a bachelor's degree from an accredited college or university; or three years of progressively responsible professional administrative support experience, executive support experience, or closely related work.
Preferred Qualifications:
<ul><li>Experience supporting executive leadership, senior management, or legal professionals.</li><li>
Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.</li><li>
Strong organizational, planning, and project coordination skills.</li><li>
Exceptional customer service and interpersonal skills.</li><li>
Excellent verbal and written communication skills.</li><li>
Demonstrated ability to manage confidential information with discretion and professionalism.</li><li>
Experience coordinating meetings, events, travel arrangements, and executive calendars.</li><li>
Current Notary Public certification or willingness to obtain certification.</li></ul>
Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.</div>

EXECUTIVE ADMINISTRATIVE ASSISTANT - 78484

Montana Construction

<div>Company Overview

Montana Construction Inc. is a family-owned heavy construction company specializing in sewer, water, bridge, and emergency services for municipalities, utility authorities, and private entities across New Jersey, New York, and Pennsylvania. We pride ourselves on delivering efficient, dependable, and quality service to every client. The Executive Administrative Assistant is a cornerstone of our executive office &mdash; keeping four senior leaders organized, supported, and operating at their best every day. 


Job Summary

The Executive Administrative Assistant provides comprehensive, high-level administrative support to Montana Construction&rsquo;s executive leadership team. This is a full-time, in-office role requiring a polished professional who can seamlessly manage competing demands across four executives simultaneously &mdash; balancing calendar coordination, communication management, document preparation, and event support with equal attention and professionalism. The ideal candidate brings 5 or more years of executive-level administrative experience, a college degree, strong computer proficiency, and the discretion to handle sensitive information in a fast-paced construction environment. 


Key Responsibilities

Calendar &amp; Schedule Management
<ul>
<li>Manage and coordinate the calendars of all four members of the executive leadership team, scheduling meetings, appointments, and travel arrangements while proactively identifying and resolving conflicts.</li>
<li>Anticipate scheduling needs across the executive team and keep each leader informed of daily priorities and upcoming commitments.</li>
<li>Coordinate meeting logistics including room setup, video conferencing, catering, agenda preparation, and participant communication.</li>
<li>Maintain visibility across all four executive schedules to facilitate cross-team coordination and joint meetings.</li>
</ul>
Communication &amp; Correspondence
<ul>
<li>Monitor, prioritize, and manage incoming emails, calls, and correspondence for the executive team, ensuring timely responses and follow-up on open items.</li>
<li>Draft, proofread, and distribute professional correspondence, memos, and communications on behalf of the executive team.</li>
<li>Serve as the primary liaison between the executive leadership team and internal departments, project teams, and external stakeholders, maintaining professionalism and confidentiality in every interaction.</li>
<li>Screen and direct inquiries to the appropriate executive or team member, protecting leadership&rsquo;s time and ensuring nothing falls through the cracks.</li>
</ul>
Document Preparation &amp; Reporting
<ul>
<li>Prepare, format, and edit high-quality documents, presentations, spreadsheets, and reports for internal and external distribution on behalf of the executive team.</li>
<li>Compile data, conduct research, and organize information as requested to support executive decision-making and project initiatives.</li>
<li>Maintain organized electronic and physical filing systems for executive documents, contracts, correspondence, and records.</li>
<li>Attend meetings with or on behalf of executives, take concise and accurate notes, and distribute clear summaries and action items to participants promptly.</li>
</ul>
Event &amp; Meeting Coordination
<ul>
<li>Assist in the planning, coordination, and execution of executive meetings, leadership offsites, client events, and company-wide special events.</li>
<li>Manage all event logistics including venue coordination, catering, invitations, materials preparation, and on-site support as needed.</li>
<li>Coordinate travel arrangements for the executive team including flights, accommodations, ground transportation, and detailed itinerary preparation.</li>
</ul>
Confidentiality &amp; Special Projects
<ul>
<li>Handle all sensitive and confidential information with absolute discretion and integrity, including personnel matters, financial data, legal documents, and business strategy.</li>
<li>Assist with special projects, research assignments, and strategic initiatives as directed by any member of the executive team.</li>
<li>Serve as a calm, professional, and reliable point of contact for the executive office in all internal and external interactions.</li>
<li>Support cross-executive coordination, ensuring that shared priorities and deliverables across the leadership team are tracked and followed through.</li>
<li>Perform additional duties and special projects as assigned by the executive leadership team.</li></ul> 


Required Qualifications
<ul>
<li>Bachelor&rsquo;s degree required; Business Administration, Communications, or a related field preferred.</li>
<li>Minimum of 5 years of proven experience as an Executive Assistant or senior administrative support professional.</li>
<li>Demonstrated experience supporting multiple executives or a leadership team simultaneously.</li>
<li>Experience in the construction, engineering, or professional services industry preferred.</li>
<li>Advanced proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook; strong computer skills required across all platforms.</li>
<li>Exceptional organizational skills with the ability to manage competing demands across multiple executives without losing accuracy or professionalism.</li>
<li>Outstanding written and verbal communication skills with the ability to interact professionally at all organizational levels.</li>
<li>Demonstrated ability to handle sensitive and confidential information with discretion, sound judgment, and integrity.</li>
<li>Flexibility and adaptability to shifting priorities, urgent requests, and changing deadlines across a multi-executive environment.</li></ul></div>

Executive Administrative Assistant

Southeastern Ohio Counseling Center

General Description:Join our team at Southeastern Ohio Counseling Center as an Executive Administrative Assistant and play a vital role in supporting our leadership team and organizational operations. This position serves as a trusted partner to agency leadership, helping coordinate daily operations, support Human Resources functions, manage administrative processes, and ensure organizational priorities move forward efficiently.The Executive Administrative Assistant serves as a key point of connection across departments, helping foster a positive workplace culture while upholding our values of Trust, Investment, Connection, and Caring. Reporting directly to the Chief Operating Officer, this position requires exceptional organization, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.Essential Duties and Responsibilities:<ul><li>Provide administrative support to the CEO, COO, and leadership team, helping coordinate daily operations and organizational priorities.</li><li>Assist with scheduling, meeting preparation, event coordination, and special projects.</li><li>Support Human Resources functions, including onboarding, employee records, and maintaining confidential information.</li><li>Prepare correspondence, reports, presentations, and other administrative documents as needed.</li><li>Serve as a professional point of contact for employees, community partners, and stakeholders.</li><li>Maintain organized records, filing systems, and office processes to ensure efficient operations.</li><li>Foster a positive, welcoming, and collaborative work environment that reflects SOCC's values.</li><li>Adapt to changing priorities and perform other duties as assigned to support the success of the organization.</li><li>Other duties as assigned</li></ul>Qualifications:<ul><li>High school diploma or equivalent required.</li><li>Associate degree or additional coursework in Business Administration, Human Resources, Office Administration, or a related field preferred.</li><li>Minimum of two years of administrative, executive support, office management, or related experience preferred.</li><li>Proficiency in Google Suite and general office technology.</li><li>Strong organizational skills with exceptional attention to detail.</li><li>Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.</li><li>Excellent written and verbal communication skills.</li><li>Demonstrated ability to maintain confidentiality and exercise professionalism.</li><li>Strong interpersonal skills and the ability to build positive relationships with employees, leadership, and community partners.</li><li>Ability to work independently while also collaborating effectively as part of a team.</li><li>Experience with Human Resources functions, event coordination, or project management is a plus.</li></ul>Job Type: Full-timePay: $15.00 - $18.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li></ul>Work Location: In person

<div>Executive Service
<h2 class="jobSectionHeader">EXECUTIVE ADMINISTRATIVE ASSISTANT 1</h2><h3 class="jobSectionHeader">
Department of Veterans Services</h3><h3 class="jobSectionHeader">
Veterans Claims Services</h3><h3 class="jobSectionHeader">
Nashville, TN</h3><h3 class="jobSectionHeader">
Annual Salary: $61,200.00</h3><h3 class="jobSectionHeader">
Closing Date: 06/25/2026</h3><h3 class="jobSectionHeader">
This position is designated as Alternate Workplace Solutions eligible.</h3> 
Who we are and what we do:
Our vision is to make Tennessee the national leader in serving veterans and their families. Our mission is to serve veterans of all eras through passionate advocacy, informative outreach, and an honorable final resting place.
Job Overview:
Under the general direction of the Director of Benefit Operations, the Executive Administrative Assistant 1 provides advanced administrative, operational, communications, and records support for Benefit Operations and regional field office activities. The position serves as an administrative liaison between executive leadership, department staff, federal, state, and local agencies, Veterans Service Organizations, community organizations, and internal and external customers. Executive Administrative Assistant 1 is responsible for coordinating complex calendars, meetings, travel, correspondence, reports, office equipment tracking, supply orders, operational records, workforce onboarding activities, and statewide communication tools. Performance of these duties requires discretion, sound judgment, attention to detail, timely follow-through, and frequent interaction with staff, partners, veterans, dependents, survivors, and members of the public.
Key Responsibilities:
Organizing, Planning, and Prioritizing Work Documentation/Recording Information Communicating with Supervisors, Peers, and Internal/External Customers Interacting with Computers Updating and Using Relevant Knowledge Establishing and Maintaining Interpersonal Relationships Performing for or Working Directly with the Public Monitoring and Supporting Day-to-Day Operations
Minimum Qualifications:
Education and Experience: Graduation from an accredited four-year college or university with a bachelor's degree and two or more years of full-time professional staff administrative experience or related work. This position is designated Executive Service. As an Executive Service employee, you will serve at the discretion of the Commissioner of the Tennessee Department of Veterans Services Necessary Special Qualifications: Applicants for this class: 1. Must exercise discretion and maintain confidentiality when handling sensitive communications, records, and operational information. 2. Must have excellent knowledge of Microsoft Office and the ability to use office management systems and procedures effectively. 3. Must be able to multitask, prioritize daily workload, track deadlines, and complete assignments accurately and timely. 4. Must be able to travel statewide as needed to support meetings, events, trainings, and department operations. 5. Must be able to obtain and maintain required training, accreditation, and system access applicable to assigned duties.
Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.</div>

EXECUTIVE ADMIN ASSISTANT 1 - 78565

Aspirus Health

<div>Compassion. Accountability. Collaboration. Foresight. Joy.
These are the Aspirus Core Values; and we are looking for the BEST around to join us as we demonstrate those values Every. Single. Day.
Aspirus Merrill Hospital in Merrill, WI is seeking a EXECUTIVE ASSISTANT to join our ADMINISTRATION team! 
The Executive Assistant I provides comprehensive administrative support to assigned Vice President or Executive Director.
HOURS: Full Time 1.0 FTE, 80 Hours Biweekly
Experience/Qualifications<ul><li>
 Knowledge of administrative assistant practices and procedures is normally acquired through completion of an Associate Degree in Administrative Assistance.
 </li><li>Three to five years of administrative assistant experience.
 </li><li>Experience supporting an executive in healthcare setting beneficial.</li><li>
 Certified Administrative Professional (CAP) certification and/or Certified Professional Secretary (CPS) designation beneficial.</li><li>
 Possesses excellent administrative skills including computer knowledge, typing an average of 60 words per minute with 95% accuracy, ability to take meeting minutes proficiently, exceptional composition and grammar skills.</li><li>
 Possesses effective decision-making skills, as well as good verbal and written communication skills.</li><li>
 Possesses excellent organizational skills and attention to detail.</li><li>
 Possesses problem-solving skills.</li><li>
 Possesses concise transcription and composition skills.</li></ul>
Employee Benefits 
<ul><li>Full benefits packages available for part- and full-time status.</li><li>
PTO accrual from day one!</li><li>
Generous retirement plan with match available.</li><li>
Wellness program for employees and their families.</li></ul> 
Aspirus Merrill Hospital is a 25-bed critical access hospital that provides primary and specialty services to Merrill and rural Lincoln County. Our services to you includes inpatient hospital care, 24/7 emergency department (level IV trauma designation), urgent care as well as imaging, laboratory, and rehabilitation services. To learn more about Merrill click here.
Our Mission: We heal people, promote health and strengthen communities.
Our Vision: Aspirus is a catalyst for creating healthy, thriving communities, trusted and engaged above all others. 
As an Aspirus team, we demonstrate caring, we plan to impact the future, work with happiness and enthusiasm, recognize our power to make a difference and improve the health of our communities.
Aspirus Health is a nonprofit, community-directed health system based in Wausau, Wisconsin, serving northeastern Minnesota, northern and central Wisconsin and the Upper Peninsula of Michigan. The health system operates 18 hospitals and 130 outpatient locations with nearly 14,000 team members, including 1,300 employed physicians and advanced practice clinicians. For more information visit aspirus.org.
Click here to learn more. 
Credentials:</div>

EXECUTIVE ASSISTANT - ADMINISTRATION

WesBanco Bank, Inc.

<div>SUMMARY:

Support position with strong communication and organizational skills. Under general supervision, but following established policies and procedures, provides secretarial and administrative support to WesBanco Trust Investment Services (WTIS) officers including written correspondence, filing, and other administrative duties. This position will be supporting the executive management of WTIS and Wealth Management.

CUSTOMER SERVICE SKILLS:

Willingness to provide a level of service which will clearly differentiate us from our competitors.

INTERPERSONAL SKILLS:

Professional demeanor in appearance, interpersonal relations, work ethic and attitude.

Possess clear, concise, effective written and oral communication skills to effectively express thoughts, ideas and concepts to management, bank employees and bank customers in a collaborative and solutions oriented manner.

Interpersonal skills with co-workers, supervisors and clients.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Proficient in Microsoft Office products including Excel, Word and Outlook, and web-based applications and other software including AddVantage Trust Accounting System.
Prepare and review a wide range of reports to be utilized by Senior Management, clients, and internal partners.

General administrative duties including, but not limited to: scanning, copying, filing and preparing correspondence. Completing other duties as assigned
Prepares and updates information for various meetings including the Trust Review, Trust Committee and Board of Directors meeting.
Develop proficiency in Directors Desk to organize the Trust Committee meetings, agendas and books
Prepared incentive and referral reports for leadership and WTIS team members
Assists with the planning of various seminars, internal meetings, and customer events.
Updates various organizational charts, floor plans, phone list &amp; the business continuity plan
Answer phones, take detailed phones messages, directs calls to appropriate area of Wealth Management and handle routine inquiries
Verifies expense reports in appropriate systems
Schedules appointments, luncheons and updating calendars in Outlook
Utilizes internal marketing solutions for sponsorships, donations, event products, etc.
Completes concentration letters for Trust relationships

OTHER REQUIREMENTS:

Banking is a highly regulated industry and you will be expected to acquire and maintain a proficiency in the Bank's policies and procedures, and adhere to all laws, rules and regulations that are applicable to your conduct and the work you will be performing. You will also be expected to complete all assigned compliance training in a timely manner.

Windows based computer skills.
Familiarity with Microsoft Office systems.
Event coordination, logistics for seminars and presentations.
Coordination and preparation of marketing and account review materials.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Requirements:
Associates degree (A.A.) or equivalent from two-year college or technical school preferred
Minimum of four years of increasingly responsible secretarial/administrative experience required.</div>

Executive Administrative Assistant - Trust Administration WHE

Four Seasons

<div>About Four Seasons:
Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
 
 
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
About the location:
A true home away from home. Four Seasons Resort at Sharm El Sheikh dedicates to perfecting the travel experience through continual innovation and the highest standards of hospitality. From elegant surroundings of the finest quality, to caring, highly personalized 24-hour service, Four Seasons embodies a true home away from home for those who know and appreciate the best. The deeply instilled Four Seasons culture personifies by its employees - people who share a single focus and encourage to offer phenomenal service.
About the role
Provide support and clerical expertise to Executive Office and respond to guest and employee inquiries in an efficient, courteous and professional manner.
What you will do
<ul><li>Perform administrative skills such as typing, filing, copying, faxing, opening and sorting mail, coordinating appointments for General Manager and Hotel Manager and answer telephones according to Four Seasons standards.
</li><li>Prepare written correspondence on behalf of General Manager and Resort manager for approval.
</li><li>Compile monthly guest comment analysis and ensure proper distribution of results.
</li><li>Handle travel arrangements and reservations for managers and VIP guests.
</li><li>Comply with Four Seasons&rsquo; Category One and Category Two Work Rules and Standards of Conduct while maintaining the confidentiality of the Executive Office as set forth in EmPact.
</li><li>Maintain a clean, neat and organized work area and file storage system.
</li></ul>What you bring
<ul><li>Education: High school education or equivalent experience
</li><li>Experience: Experience required by position is from one to two years of employment in the related position with Four Seasons or other organization.
</li><li>Skills and Abilities: Requires ability to operate computer equipment. Ability to read and speak and write English. Ability to compose business correspondence. 
</li></ul><div> 
What we offer:
 
<ul><li>Competitive Salary, wages, and a comprehensive benefits package
</li><li>Excellent Training and Development opportunities
</li><li>Employee Discount for stays at any Four Seasons worldwide
</li><li>Complimentary Dry Cleaning for Employee Uniforms
</li><li>Complimentary Employee Meals
</li></ul></div>Schedule &amp; Hours:
<ul><li>Full Time 8 Hrs.</li></ul></div>

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