executive administrative asst

Huntington National Bank

<div>
 
 Description
 
 
 
 
 Summary:
 
 
 
 The Executive Administrative Asst provides administrative support to an executive or division by performing an unlimited range of complex duties.
 
 
 
 Duties &amp; Responsibilities
 
 
 
 <ul>
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 Answers the telephone, prepares, edits and composes correspondence.
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 Maintains and establishes reports or files.
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 Provides information and resolves problems where multiple non-standard solutions are available.
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 Schedules, coordinates and makes arrangements for meetings.
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 Gathers data, types and consolidates reports.
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 May complete special projects and perform special tasks such as budgeting and/or variance reporting.
 </li>
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 Organizes or directs workflow.
 </li>
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 Performs other duties as assigned.
 
 
 
 </li>
 </ul>
 
 Basic Qualifications
 
 
 
 <ul>
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 High School diploma
 </li>
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 Minimum of five (5) years' experience in administrative support role.
 
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
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 Demonstrated effectiveness in a fast-paced environment and ability to quickly prioritize multiple assignments &amp; duties to meet tight deadlines.
 </li>
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 Excellent written and verbal communication skills and the ability to effectively communicate with all levels of management.
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 Excellent analytical and problem-solving skills with extreme attention to detail.
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 Strong interpersonal, organizational, planning and time management skills.
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 Proficiency in Microsoft Office Suite (Word, Access, Excel, Outlook and PowerPoint).
 
 
 
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 </ul>
 
 Exempt Status: (Yes
 
 = not eligible for overtime pay) (
 
 No
 
 = eligible for overtime pay)
 
 
 No
 
 
 
 Workplace Type
 
 
 
 Office
 
 
 Our Approach to
 
 Office
 
 Workplace Type
 
 
 Certain positions outside our branch network may be eligible for a flexible work arrangement. We&rsquo;re combining the best of both worlds: in-office and work from home. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. Remote roles will also have the opportunity to come together in our offices for moments that matter. Specific work arrangements will be provided by the hiring team.
 
 
 Huntington will not sponsor applicants for this position for immigration benefits, including but not limited to assisting with obtaining work permission for F-1 students, H-1B professionals, O-1 workers, TN workers, E-3 workers, among other immigration statuses. Applicants must be currently authorized to work in the United States on a full-time basis.
 
 
 Huntington is an Equal Opportunity Employer.
 
 
 Tobacco-Free Hiring Practice: Visit Huntington's Career Web Site for more details.
 
 
 
 Note to Agency Recruiters:
 
 Huntington will not pay a fee for any placement resulting from the receipt of an unsolicited resume. All unsolicited resumes sent to any Huntington colleagues, directly or indirectly, will be considered Huntington property. Recruiting agencies must have a valid, written and fully executed Master Service Agreement and Statement of Work for consideration.
</div>

Executive Administrative Assistant

Nof1

<div>
 
 
 Company Description
 
 
 
 Nof1 is an AI research lab at the forefront of innovation in financial markets. By training models from scratch using advanced AI techniques, Nof1 is shepherding in an era of agent-based investing. Our organization is committed to pushing the boundaries of AI research by viewing capital markets as a learning environment.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site role based in New York, NY for an Executive Administrative Assistant. The role involves managing day-to-day administrative functions, coordinating schedules, maintaining effective communication, organizing documents, managing the physical office in NoHo, and supporting executives. The candidate will act as an essential link between the executives, the office, and external stakeholders, ensuring smooth and efficient operations both on and offline.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
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 Proficiency in Administrative Assistance and Clerical Skills, including managing schedules, organizing documents, and handling correspondence
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 Experience managing a physical office, coordinating visitors, replenishing supplies, etc
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 High level of expertise in Executive Administrative Assistance, including supporting executive-level staff and managing confidential activities
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 Strong Phone Etiquette and Communication skills to maintain professional and effective interactions
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 Strong organizational and time management skills to prioritize and complete tasks efficiently
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 Ability to adapt to dynamic, fast-paced environments and a proactive problem-solving mindset
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 Previous experience in a similar role or supporting executive-level management is highly desired
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 </ul>
</div>

GHS FEDERAL CREDIT UNION

<div>Executive Administrative Assistant
Department: Administration
Reports to: President/CEO
Classification: Non-Exempt, Full-Time, In-Person
Effective: April 2026
Position Overview
GHS Federal Credit Union is seeking a highly organized, detail-oriented, and professional Executive Administrative Assistant to support the President/CEO and Executive Leadership Team. This position plays a critical role in ensuring the smooth and efficient operation of the Executive Office by managing schedules, coordinating leadership meetings, and preparing materials for the Board of Directors.
In addition to executive support responsibilities, this role provides administrative assistance to the Human Resources Department, contributing to employee engagement initiatives and supporting key organizational processes.
This is an excellent opportunity for an individual who thrives in a fast-paced professional environment and enjoys supporting leadership while helping an organization operate effectively and efficiently.
Essential Functions and Responsibilities
Executive and Leadership Support<ul><li>
Manage calendars and coordinate meetings for the President/CEO and Executive Leadership Team.</li><li>
Schedule internal and external meetings and coordinate meeting logistics.</li><li>
Prepare, review, and edit professional correspondence, reports, and presentations.</li><li>
Track action items and follow-ups from leadership meetings to ensure timely completion.</li></ul>
Board of Directors Support<ul><li>
Compile and prepare the monthly Board Book for Board of Directors meetings.</li><li>
Coordinate with executive staff to gather reports and supporting materials.</li><li>
Distribute board meeting materials in advance of meetings.</li><li>
Assist with preparation of meeting agendas, minutes, and related documentation.</li></ul>
Human Resources Support<ul><li>
Provide administrative support to the Human Resources Department.</li><li>
Assist with onboarding documentation and scheduling for new employees.</li><li>
Coordinate interview scheduling and candidate communications.</li><li>
Support employee recognition events, training sessions, and engagement initiatives.</li><li>
Maintain organized and confidential employee documentation.</li></ul>
Administrative Coordination<ul><li>
Coordinate travel arrangements when required.</li><li>
Maintain organized files and records for executive and board materials.</li><li>
Provide support for special projects and organizational initiatives as assigned.</li></ul>
Education and Experience<ul><li>
Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field preferred.</li><li>
Minimum of three (3) years of executive administrative or senior administrative support experience.</li><li>
Experience supporting executive leadership or board governance is preferred.</li><li>
Strong organizational, time-management, and prioritization skills.</li><li>
Ability to handle confidential and sensitive information with professionalism and discretion.</li><li>
Excellent written and verbal communication skills.</li><li>
Proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.</li><li>
Proficiency in Adobe Acrobat Pro preferred.</li></ul>
Benefits
GHS Federal Credit Union offers a competitive compensation and benefits package, including:<ul><li>
Health, dental, and vision insurance</li><li>
Health Savings Account (HSA) and Flexible Spending Account (FSA) options</li><li>
401(k) with company match</li><li>
Tuition reimbursement and continuing education support</li><li>
A collaborative, community-focused workplace culture</li><li>
The opportunity to make a meaningful impact by supporting our mission of empowering members to achieve financial wellness</li></ul>
GHS Federal Credit Union is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. If you are passionate about community involvement and helping members succeed financially, we encourage you to apply and become part of our team.</div>

Ring of Hope - Chicago

Overview:The Executive Administrative Assistant provides high-level administrative support to the Executive Director (ED) and plays a critical role in ensuring the smooth operation of the organization&rsquo;s executive office. This position handles complex scheduling, communications, document preparation, and organizational support, allowing the Executive Director to focus on strategic leadership, program development, and community engagement.Key Responsibilities:Executive Support<ul><li>Manage the Executive Director&rsquo;s calendar, scheduling meetings, appointments, and events.</li><li>Coordinate logistics for internal and external meetings, including preparation of agendas, materials, and follow-up.</li><li>Draft, review, and proofread correspondence, reports, presentations, and other executive-level documents.</li><li>Screen and prioritize incoming communications (phone, email, mail) and respond on behalf of the Executive Director when appropriate.</li><li>Prepare briefing materials and talking points for meetings, site visits, and public events.</li><li>Assist with the preparation and submission of reports for the board, funders, and other stakeholders.</li><li>Maintain organized systems for records, files, and documents, ensuring confidentiality and accessibility.</li><li>Track deadlines, tasks, and action items for the Executive Director and follow up as needed.</li></ul>Other Duties<ul><li>Perform special projects and assignments as requested by the Executive Director.</li><li>Act as a liaison between the Executive Director and staff, ensuring smooth communication and follow-up.</li></ul>Qualifications:<ul><li>2+ years of executive administrative support or office management experience, preferably in a nonprofit setting.</li><li>Exceptional organizational, time management, and multitasking skills.</li><li>Strong written and verbal communication skills.</li><li>High level of professionalism, discretion, and confidentiality.</li><li>Proficiency in Microsoft Office Suite, Google Workspace, and other productivity software.Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.</li><li>Commitment to the mission and values of The Ring of Hope and the Greater Grand Crossing community.</li></ul>If you&rsquo;re passionate about helping us build resources to support at-risk youth and families, and committed to making a positive community impact, we encourage you to apply to . We look forward to welcoming a dedicated and compassionate individual to our team at The Ring of Hope!Pay: $20.00 per hourBenefits:<ul><li>401(k)</li></ul>Work Location: In person

REALTORS® Association of South Central Wisconsin

Job Summary We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment. This role is crucial in ensuring smooth operations and effective communication within the office.About Us:For over a century, The REALTORS&reg; Association of South Central Wisconsin (RASCW) has served the local real estate community, empowering members and promoting homeownership. The South Central Wisconsin Multiple Listing Service (SCWMLS) provides access to the most comprehensive, accurate, and up-to-date database of properties for sale in South Central Wisconsin.Duties<ul><li>Provide executive administrative support, including managing schedules, arranging meetings, and coordinating travel arrangements.</li><li>Assist in project coordination by tracking deadlines, preparing reports, and ensuring timely completion of tasks.</li><li>Maintain office management functions such as organizing files, managing supplies, and overseeing office equipment.</li><li>Deliver outstanding customer service by responding to inquiries and addressing concerns promptly.</li><li>Proofread documents for accuracy and clarity before distribution.</li><li>Transcribe meeting notes and other documents as required, ensuring all information is captured accurately.</li><li>Collaborate with team members to streamline processes and improve overall efficiency within the office.</li></ul>Qualifications<ul><li>Proven experience in an administrative or clerical role, preferably in an executive support capacity.</li><li>Strong organizational skills with the ability to prioritize tasks effectively.</li><li>Excellent written and verbal communication skills with a keen attention to detail.</li><li>Proficient in office software applications (e.g., Microsoft Office Suite) and capable of learning new tools quickly.</li><li>Demonstrated ability to work independently as well as part of a team.</li><li>A commitment to providing high-quality administrative support while maintaining confidentiality when necessary.</li></ul>We encourage candidates who meet these qualifications to apply for this exciting opportunity to contribute to our team's success as an Executive Administrative Assistant.Candidates who hold an active Real Estate License should note the following: As employees have access to private client information of members, it is prohibited for an employee to hold an active Real Estate license.Job Type: Full-timePay: $21.53 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Relocate:<ul><li>Madison, WI 53703: Relocate before starting work (Required)</li></ul>Work Location: In person

HCA Florida Brandon Hospital

<div>Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Executive Administrative Assistant with HCA Florida Brandon Hospital you can be a part of an organization that is devoted to giving back!
<h5 class="jobSectionHeader">Job Summary and Qualifications</h5>
<h5 class="jobSectionHeader">We are currently recruiting for an Executive Administrative Assistant to join our team! As the Executive Administrative Assistant you will provides executive level administrative assistance to support hospital operations.
 We are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply now!
 What you will do in this role:<ul><li>
You will use independent discretion in resolving issues and handling confidential information.</li><li>
You will plan and manage executive level calendars.</li><li>
You will coordinate travel and meeting arrangements.</li><li>
You will prepare correspondence and reports.</li><li>
You will handle customer relations issues.</li></ul>
 What Qualifications you will need:<ul><li>
Associates degree in Business or related field preferred.</li><li>
Minimum two years previous experience in an administrative support role for C-Suite Executives.</li><li>
Executive Assistant and project management experience preferred.</li><li>
Critical thinking, strong communication skills, ability to work with all levels of management, ability to read/comprehend written instructions, ability to follow verbal instructions, proficient in Microsoft Office - Excel, Word, PowerPoint, etc.; keyboard skills of 60 wpm.</li></ul>
Benefits</h5>
HCA Florida Brandon Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:<ul><li>
Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services</li><li>
Wellbeing support, including free counseling and referral services</li><li>
Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence</li><li>
Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling</li><li>
Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing</li><li>
Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts</li></ul>
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location.
HCA Florida Brandon Hospital is a 400 bed acute care hospital in Brandon, FL. We offer many services including a heart &amp; vascular center, behavioral health center and a women&rsquo;s center. Our women&rsquo;s center includes a 36 bed neonatal intensive care unit. We have a reflux center and a bariatric center. We are dedicated to quality and devoted to our community. We have been named a top 100 hospital in America many times. Our intensive care unit has been named a top 100 ICU. Join our friendly hospital with its caring staff located just south of Tampa. We are proud of our colleagues who contribute to the care and services of patients. Whether it is clinical care or our support staff, everyone has an important role in contributing to the health of our community. We hope you&rsquo;ll consider a career at HCA Florida Brandon Hospital.
HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. 
&quot;There is so much good to do in the world and so many different ways to do it.&quot;- Dr. Thomas Frist, Sr. 
HCA Healthcare Co-Founder
Be a part of an organization that invests in you! We are reviewing applications for our Executive Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

Leonard Management/McDonalds

YOU MUST APPLY THRU THIS LINK: https://www.paycomonline.net/v4/ats/web.php/portal/233D4B40009E9F57A49213F4FFABAB98/jobs/268569Executive Administrative AssistantHigh-Level Support - Fast-Paced - Multi-Executive EnvironmentWe&rsquo;re seeking a highly experienced Executive Administrative Assistant to serve as a trusted partner to company ownership in a growing, multi-location organization. This role is ideal for someone who thrives in a fast-paced environment, can juggle competing priorities with ease, and excels at supporting multiple senior leaders simultaneously.You&rsquo;ll be at the center of executive operations&mdash;anticipating needs, managing complex schedules, and ensuring leadership stays focused on what matters most.What You&rsquo;ll Do:<ul><li>Provide high-level administrative support to multiple owners/executives</li><li>Manage complex calendars, scheduling, travel, and meeting logistics</li><li>Anticipate executive needs and proactively manage shifting priorities</li><li>Prepare agendas, presentations, reports, and executive communications</li><li>Serve as a key liaison between executives, leadership teams, and external partners</li><li>Track action items, deadlines, and follow-ups across multiple initiatives</li><li>Handle sensitive business and personnel information with absolute discretion</li><li>Support company-wide projects, leadership meetings, and special events</li></ul>What We&rsquo;re Looking For:<ul><li>5+ years of experience supporting C-Suite Executives</li><li>10+ years overall Administrative Experience</li><li>Experience serving multiple executives highly preferred</li><li>Proven ability to multitask, prioritize, and stay organized in a fast-moving environment</li><li>Experience working with multiple executives and competing demands</li><li>Exceptional attention to detail and follow-through</li><li>Strong written and verbal communication skills</li><li>High emotional intelligence, professionalism, and sound judgment</li><li>Proficiency in Microsoft Office, Microsoft Teams, and other computer programs</li></ul>Bonus Experience (Nice to Have):<ul><li>Experience in a multi-unit, hospitality, or restaurant organization</li><li>Background supporting executive teams in growth-oriented businesses</li><li>Familiarity with coordinating events, meetings, or community initiatives</li></ul>What We Offer:<ul><li>Competitive compensation based on experience</li><li>Comprehensive benefits package</li><li>A people-first culture where your work directly supports leadership and growth</li></ul>Benefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Elkhorn, NE 68022

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Executive Administrative Assistant

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