executive administrative coordinator

BTI Solutions

<div><div><div><div><div><div><div><div><div><h1 class="jobSectionHeader">Why work with us?</h1><h1 class="jobSectionHeader">
Proven people.</h1><div></div><div>
Everyone on our team has earned a CPC (Certified Personnel Consultant) or CTS (Certified Temporary Staffing Specialist) accreditation from the National Association of Personnel Services. We are experts at staffing and recruiting with more than 16 years of experience serving employers.<h1 class="jobSectionHeader">
Proven process.</h1><div></div><div>
Our approach to staffing isn&rsquo;t just a little bit different; it&rsquo;s a whole different ball game. While most staffing firms emphasize transactional services (taking and filling job orders), BTI Solutions focuses on providing more strategic solutions.
By acting as workforce consultants, we are able to find innovative and intelligent strategies for improving productivity, meeting project deadlines, improving hiring quality, decreasing turnover, and reducing total labor costs.
Our recruiting and candidate assessment process assures the highest quality matches between job seeker and employer, so you will get people who not only have the right qualifications but who also have the appropriate personality fit for your organization.<h1 class="jobSectionHeader">
Proven results.</h1><div>
More than anything, the biggest difference with BTI Solutions is the one that matters most: bottom-line results.<ul><li>
95% client satisfaction rate &ndash; measures client satisfaction vs. expectations.</li><li>
Our clients have worked with us for over 10 years, on average.</li><li>
BTI Solutions counts 4 Global Telecommunication companies as clients.</li><li>
Client referrals are BTI Solutions&rsquo; largest source of new clients.</li><li>
Google Review 4.4, Facebook Review 4.8</li></ul></div></div></div></div></div></div></div></div></div></div></div>
Executive Administrative Coordinator (Korean Bilingual) AO7167192<div>
Education and Years of Experience: 
<ul><li>BA required</li><li>3+ years&rsquo; Executive Administrative experience required.</li></ul> 

Top 3 must-have skills/requirements 
1) Exec Admin experience 
2) Bilingual in Korean - Education requirement 
3) Have can-do spirit 
 
Additional Notes: 
1. Local candidates only 
2. Option to extend based on performance 
 
Summary: 
The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. 
 
Job Responsibilities: 
<ul><li>Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.</li><li>Prepare invoices, reports, memos, letters, financial statements, and other documents.</li><li>File and retrieve corporate documents, records, and reports.</li><li>Open, sort and distribute incoming correspondence, including faxes and emails.</li><li>Prepare responses to correspondence containing routing inquiries.</li></ul> 

Skills: 
<ul><li>Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.</li><li>Ability to work independently and manage one's time.</li><li>Ability to keep information organized and confidential.</li><li>Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.</li></ul></div></div>

Executive Administrative Coordinator (Korean Bilingual) AO7167192

University of Hawaii system

JOB
 Title: Operations CoordinatorPosition Number: 0079002Hiring Unit: EXEC OFF OF THE PRES, MANOA OFC BUSINESS & FINANCE, MANOA OFC BUSINESS & FINANCELocation: UH at ManoaDate Posted: 3/17/2026Closing Date: 4/6/2026Band: BSalary : salary schedules and placement informationFull Time/Part Time: Full-timeMonth: 11-monthTemporary/Permanent: PermanentDuties and Responsibilities: 1. *Responsible for the daily administrative support to the Chief Business Officer (CBO), who oversees the Manoa Office of Business and Finance (MBF) and related programs, to ensure efficient and effective operations.2. *Serves as Administrative Assistant to the Chief Business Officer, delivering high-level professional support in the strategic planning, development, and oversight of initiatives and programs that advance business operations for Manoa.3. *Manages the CBO's calendar with responsibility to prepare daily schedules, support meetings and communication to ensure the CBO's day and calendar ahead is efficient and effective.4. *Track, anticipate and prepare for upcoming deadlines, event and meetings that require action by the CBO, developing and maintaining an effective office system and sound modern practices incorporating appropriate technology.5. *Executes a broad range of complex administrative functions with the utmost professionalism, maintaining strict confidentiality and demonstrating unwavering integrity in all matters related to business operations.6. Prepares background and position papers, develops policy and technical reports, and initiates formal responses to inquiries from the Board of Regents and Internal Auditor; UH System leadership; Office of the President, Provost, Vice Provosts, other senior system and campus leadership; and other key internal and external stakeholders including the legislature, etc.7. *Collaborates with the CBO to identify critical issues, research and analyze the issue factors, and make sound recommendations to ensure issues are addressed in a timely and effective manner.8. *Ensures the highest standards of confidentiality, compliance, and security in all aspects of information management.9. *Foster effective working relationships with Manoa campus community. Facilitate effective, timely and appropriate means of information dissemination and utilize technology.10. Maintain knowledge of programs, initiatives and operations and CBO's scope of responsibilities, priorities and commitments.11. *Reviews documents, reports, requests and correspondence to determine the prioritization, disposition, and/or action required. Recommends appropriate action to the CBO after reviewing and analyzing reports, requests and other submissions.12. *Provides professional support on major planning efforts and administrative initiatives of the CBO and MBF.13. Provides liaison support to the CBO, responding to inquiries and maintaining continuity in their absence.14. *Oversees the office management and serves as the primary point of contact for analyzing and resolving administrative issues, ensuring MBF operations run efficiently and effectively to support both internal and external stakeholders.15. *Serves as the Office building coordinator, parking coordinator, telecom POC, UH directory coordinator, Aloha United Way and Hawai'i Foodbank coordinator, etc. for MBF and related units.16. *Supports the Assistant to Senior Executive and other CBO team members with administrative and logistical tasks.17. *Facilitates the coordination of onboarding procedures for new staff, encompassing office space logistics, equipment setup, parking arrangements, and orientation on internal MBF practices. Additionally, offers guidance on administrative and fiscal related processes as needed.18. *Serves as the lead in coordinating special events for MBF as directed by the CBO, and also assist other MBF team members on projects as assigned by the CBO.19. Works on special projects ranging from strategic planning, researching and analyzing reports, and other initiatives assigned by the CBO.20. *Provides general office administrative support for MBF units, including preparation and submission of administrative, fiscal, and personnel-related documents as directed, including purchasing, travel, human resources and administrative forms and requests.21. *Where applicable, serves as a working supervisor of assigned student employees and/or providing functional guidance to staff who work on projects/initiatives as needed.22. *Collaborates with other offices including the President's Office and the Offices of the Provost and Vice Provosts on shared initiatives and administrative processes.23. Other duties as assigned.* Denotes essential functionMinimum Qualifications 1. Possession of a baccalaureate degree in arts and humanities, social sciences, science, business administration, and public administration or related field and 3 years of progressively responsible professional experience with responsibilities for administrative support, policy analysis, compliance oversight, strategic initiatives, and/or office operations management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.2. Considerable working knowledge of principles, practices and techniques in the area of project management and/or business administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with higher education and/or business affairs.4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.7. Demonstrated ability to operate a personal computer, apply word processing software, and proficiency across Microsoft Office and Google Workspace platforms.8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.9. Proven ability to organize, prioritize, and efficiently manage multiple responsibilities and deadlines.10. Demonstrated proficiency in being detail-oriented and highly organized; performing effectively under pressure in deadline-driven environments.11. Demonstrated ability to work independently while planning ahead, incorporate current technology practices, and adapting to shifting priorities, concurrent projects, and tight deadlines.12. Demonstrated ability to deliver high-quality customer service; demonstrated ability to communicate effectively and respectfully with diverse individuals and organizations and to work in a team-oriented manner.13. Familiarity with administrative processes in higher education business operations or comparable.Desirable Qualifications 1. Demonstrated experience and the ability to understand, respect, and effectively engage with individuals from a wide range of backgrounds.2. Demonstrated experience providing executive-level administrative support in a higher education environment.3. Demonstrated knowledge of university governance structures, business policies, and compliance requirements.4. Demonstrated experience in drafting policy papers, technical reports, and executive correspondence for senior leadership and governing boards.5. Proficiency with higher education administrative systems (e.g., PeopleSoft, Banner, or similar platforms) and advanced office technology tools.6. Demonstrated experience in coordinating initiatives that advance business and administrative support.7. Familiarity with fiscal and personnel processes in higher education, including budget tracking and basic HR procedures.To Apply: Note: If you have not applied for a position before using NeoGov, you will need to create an account.Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicants must submit the following: 1. Cover letter indicating your interest in the position and how you satisfy the minimum and desirable qualifications;2. Resume; 3. Names and contact information (telephone number and email addresses) of three (3) professional references; and 4. Copy of unofficial transcripts (official transcripts will be required at the time of hire). Academic record/grade summaries will NOT be accepted. Copy of diplomas will NOT be accepted.) Documents issued from an institution outside the United States of America require a course- by- course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant. IMPORTANT: If multiple applications are received from the same candidate, only the last one will be reviewed. Please DO NOT include any self-identifying photos, REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE on any documents within the application packet. All items become the property of the University of Hawaii and will not be returned. Only complete applications will be passed on to the search committee for consideration. Incomplete or unreadable application materials will not be considered. Inquiries: University of Hawaii Manoa Office of Business and Finance Human Resources: uhmbfhr@hawaii.edu
 
EXAMPLE OF DUTIES
 The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Operations Coordinator (0079002)

Collins Aerospace

<div>Date Posted:
2026-03-18
Country:
United States of America
Location:
US-SC-REMOTE
Position Role Type:
Unspecified
U.S. Citizen, U.S. Person, or Immigration Status Requirements:
U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.
Security Clearance Type:
None/Not Required
Security Clearance Status:
Not Required
This position is for an Executive Administrative Coordinator who is under minimal supervision supporting Executive and Vice President level personnel at Collins Aerospace. This role coordinates expense reporting, travel plans, and event planning. The individual will solve complex problems and assists in recommending, developing, and implementing new processes and analysis. The role will assist in leading lower-level staff in gathering, verifying, and processing documentation and relies on moderate to extensive experience and judgment to plan and accomplish assigned tasks.
**This is a remote position in the United States**
What YOU will do:<ul><li>
Works under minimal supervision to perform clerical activities including but not limited to expense reporting in SAP, travel bookings, and general record keeping.</li><li>
Schedules travel both domestically and internationally for the VP including flights, hotels, and car arrangements ensuring necessary documents and processes are followed in advance of trip.</li><li>
Coordinates calendar meetings in Outlook for VP and other executive level personnel, across multiple time zones and prioritize conflicting requests.</li><li>
Coordinates larger events for customers, team building, conferences and more, including logistics, guest speakers, conference rooms and more.</li><li>
Responds to complex email and phone inquiries.</li><li>
Leads lower-level staff in gathering, verifying and processing documentation.</li><li>
Assists in recommending, developing, and implementing new processes and analysis.</li><li>
Acts as office manager with oversight of records management.</li><li>
Performs data entry and other normal office functions such as setting up and maintaining files, interviewing callers, and making proper referrals, arranging meetings and conferences and receiving, referring or answering mail.</li><li>
Reviews drafts and finished documents for appropriate grammatical usage and answers questions relating to office operations and established policies and procedures.</li><li>
May provide executive assistant services as a direct assistant to Senior Executives and General Managers.</li><li>
Process expense reports and invoices in a timely manner in accordance with company policies and procedures.</li><li>
Works collaboratively with other Executive Administrative assistants.</li><li>
This includes working independently on special assignments, managing the Executive's schedule, processing and handling of confidential documents and other administrative duties.</li></ul>
Qualifications YOU Must Have:
<ul><li>Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience</li><li>
Must be a U.S. Citizen/Permanent Resident &ldquo;Green Card&rdquo; holder</li><li>
MS Office Suite.</li></ul>
Qualifications We Prefer:<ul><li>
Experience using Zoom and Microsoft Office (Outlook, OneNote, PowerPoint, Word, Teams, or Excel, etc.)</li><li>
Experience with calendar management, meeting scheduling and coordination, event planning, and generation of travel and expense reports.</li><li>
Experience supporting multiple executives concurrently in a fast-paced environment</li><li>
Familiarity with corporate travel booking tools and expense systems.</li><li>
Experience coordinating off-site meetings or events as needed.</li></ul>
What We Offer:
Some of our competitive benefits packages include:<ul><li>
Medical, dental, and vision insurance.</li><li>
Three weeks of vacation for newly hired employees.</li><li>
Generous 401(k) plan that includes employer matching funds and separate. employer retirement contribution, including a Lifetime Income Strategy option.</li><li>
Tuition reimbursement program.</li><li>
Student Loan Repayment Program.</li><li>
Life insurance and disability coverage.</li><li>
Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection.</li><li>
Birth, adoption, parental leave benefits.</li><li>
Ovia Health, fertility, and family planning.</li><li>
Adoption Assistance.
</li><li>Autism Benefit.</li><li>
Employee Assistance Plan, including up to 10 free counseling sessions.</li><li>
Healthy You Incentives, wellness rewards program.</li><li>
Doctor on Demand, virtual doctor visits.</li><li>
Bright Horizons, child, and elder care services.</li><li>
Teladoc Medical Experts, second opinion program.</li><li>
 And more!</li></ul>
Learn More &amp; Apply Now!
WE ARE REDEFINING AEROSPACE.<ul><li>Please consider the following role type definitions as you apply for this role.</li></ul>
Remote: Employees who are working in Remote roles will work primarily offsite (from home). An employee may be expected to travel to the site location as needed.
Regardless of your role type, collaboration and innovation are critical to our business and all employees will have access to digital tools so they can work with colleagues around the world &ndash; and access to Collins sites when their work requires in-person meetings.
At Collins, the paths we pave together lead to limitless possibility. And the bonds we form &ndash; with our customers and with each other - propel us all higher, again and again. 
Apply now and be part of the team that&rsquo;s redefining aerospace, every day.
As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.
The salary range for this role is 53,100 USD - 100,900 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate&rsquo;s work experience, location, education/training, and key skills.
Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.
Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company&rsquo;s performance.
This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.
RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.
RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans&rsquo; Readjustment Assistance Act.
Privacy Policy and Terms:
Click on this link to read the Policy and Terms</div>

Executive Admin (Remote)

Orange Lutheran High School

<div>POSITION SUMMARY
Under general direction and with considerable independence, the Executive Assistant - Business Services provides high-level administrative and operational support while serving as a trusted partner to the Chief Executive Officer. The Executive Assistant ensures effective coordination of executive priorities, board governance activities, communications, and organizational follow-through, while also supporting key administrative functions within the Business Services office. The Executive Assistant manages the flow of information to and from the CEO&rsquo;s office, coordinates leadership meetings and board activities, and helps ensure the CEO is prepared for key organizational decisions and engagements. In addition, the role provides administrative coordination for Business Services operations, including research, preparation of reports, information requests, and office support functions.
Reports to: Chief Executive Officer
Supervises: None
ESSENTIAL DUTIES
Executive Leadership Support<ul><li>
Manage and prioritize the CEO's calendar and scheduling needs</li><li>
Coordinate preparation for leadership, board, and committee meetings</li><li>
Prepare agendas and assist with board calendar management</li><li>
Compile reports and briefing materials for executive and board use</li><li>
Manage correspondence and communications from the CEO's office</li><li>
Track and follow up on items and commitments from meetings and leadership discussions</li><li>
Manage the flow of information to and from the CEO's office</li></ul>
Business Services Administrative Support<ul><li>
Assist with the preparation of reports, research, and documentation related to Business Services operations</li><li>
Coordinate administrative systems, forms, and office procedures</li><li>
Maintain centralized systems for Business Services policy management</li><li>
Assist with budget planning and expenditure tracking</li><li>
Prepare purchase orders, requisitions, and maintain appropriate records</li><li>
Coordinate clerical support activities across Business Services functions</li><li>
Manage supply ordering and general office operations as needed</li></ul>
General Administrative Support<ul><li>
Greet visitors and direct them appropriately</li><li>
Schedule meetings and arrange conference calls</li><li>
Answer and direct phone calls</li><li>
Collect and distribute incoming mail</li><li>
Attend meetings as requested to record minutes</li></ul>
ADDITIONAL DUTIES<ul><li>
All other duties as assigned</li></ul>
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications and competencies listed below are representative of the knowledge, skills, abilities, and physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Education
Bachelor&rsquo;s degree (BA/BS) or equivalent professional experience
Experience
Seven years of progressively responsible experience in executive-level support or business operations, with a proven track record of managing complex administrative workflows
LICENSES, CERTIFICATES, AND CLEARANCES<ul><li>
Valid Fingerprinting, CPR, TB, and First Aid Certifications</li><li>
Ministry Safe Clearances</li><li>
CA Driver's License</li></ul>
KEY COMPETENCIES
Knowledge<ul><li>
Understand the relationship between the CEO, the Board of Directors, and various committees (how decisions are made and documented).</li><li>
Fundamental knowledge of Accounts Payable (AP), purchase orders (PO), and the lifecycle of an expenditure within a school budget</li><li>
Formal meeting procedures for accurately recording minutes and managing board agendas</li><li>
Understanding how school policies are drafted, approved, and archived for legal and operational compliance</li></ul>
Skills and Abilities<ul><li>
The ability to not just &quot;input dates&quot;, but to proactively protect the CEO's time, anticipate &quot;buffer&quot; needs, and prioritize high-value meetings</li><li>
Draft professional correspondence and board-level reports that reflect the CEO's voice and the school's brand</li><li>
Using spreadsheets (Excel and Google Sheets) to monitor budgets, track expenditures against projections, and flag variances</li><li>
Using tools like Asana to track &quot;follow-up items&quot; from leadership meetings through to completion</li><li>
The skill to organize digital and physical files (Business Services policy management) so they are easily searchable and secure</li><li>
A high-level readiness to anticipate the administrative needs of the executive office, ensuring that all meeting materials, follow-up items, and critical information are prepared and vetted well in advance of the need</li><li>
Navigate complex interpersonal dynamics when managing the &quot;flow of information&quot; to and from the CEO's office</li><li>
Staying calm and professional when a schedule shifts at the last minute or when &quot;gatekeeping&quot; for the CEO with high-profile visitors</li><li>
The ability to draft sophisticated, professional correspondence and reports that are precisely calibrated for the intended audience -whether the Board of Directors, faculty, or external business partners</li><li>
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems</li><li>
Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions</li></ul>
PERSONAL CHARACTERISTICS<ul><li>
Strong Christian faith with the ability to articulate and integrate prayer and Christian belief into leadership and daily practice</li><li>
Exhibits the highest standard of Christian integrity, with a life that reflects Christ in character, conduct, and relationships</li><li>
Active member of the church; membership in the Lutheran Church&ndash;Missouri Synod (LCMS)
</li><li>Fosters a Christ-centered environment reflecting Grateful Servanthood, Accountability, Compassion, and Collaboration in alignment with Orange Lutheran's Guiding Principles</li><li>
Committed to supporting the Mission and Statement of Faith of Orange Lutheran High School</li></ul>
PHYSICAL REQUIREMENTS<ul><li>
The employee must have the ability to lift, carry, pull, push, or move objects up to 25 pounds
</li><li>Bend, stoop, sit on the floor, climb stairs, squat, kneel, or twist</li><li>
The employee must have the ability to move about the campuses</li><li>
Able to perceive sound, see, and speak so that others can understand</li><li>
Able to operate business-related equipment, handling and manipulating various materials and objects</li><li>
Able to sit and work at a video display terminal for extended periods of time</li></ul>
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.<ul><li>
The majority of work is performed indoors in a climate-controlled office environment with infrequent exposure to an outdoor environment</li><li>
The noise level is that of a typical quiet office setting, with occasional exposure to moderate noise levels in a student environment</li></ul></div>

Executive Assistant - Business Services

CentraCare

<div>Find your purpose as the Executive Assistant to the Executive Vice President at CentraCare! As the Executive Assistant to the EVP you would be r esponsible for providing and overseeing administrative support to the Chief Clinical Officer (CCO), Executive Director of Advanced Practice and Senior Director of the Clinical Partner Office. The Executive Assistant provides enterprise‑level administrative coordination supporting clinical operations, quality/safety initiatives, clinician workforce activities, and systemwide priorities.
Schedule:
<ul><li>Full-time 80 hours every 2 weeks
</li><li>Mon-Fri 8:00a-4:30p (frequent need for 7a meetings and occasional need for early evening meetings)
</li><li>Onsite at the St. Cloud Hospital; Hybrid options available after successful in office training
</li></ul>Pay and Benefits:
<ul><li>Starting pay begins at $30.65 per hour; exact wage determined by years of related experience
<ul><li>Pay range: $30.65 - $45.98 per hour
</li></ul></li><li>Tuition reimbursement and college grant programs available
</li><li>Full-time benefits : medical, dental, PTO, retirement, employee discounts and more!
</li></ul>Qualifications:
<ul><li>Minimum of 5 years&rsquo; experience in a similar senior‑level executive administrative position.
</li><li>Graduate of a post‑high‑school administrative assistant program and/or BA degree preferred.
</li><li>Experience with meeting agenda planning and minute‑taking.
</li><li>High level typing proficiency.
</li><li>Real‑time documentation proficiency using digital tools.
</li><li>Must have excellent organizational skills and proven communication skills.
</li><li>Ability to handle sensitive and confidential clinical, operational, and personnel information with discretion.
</li><li>Experience in a health system or large integrated care environment strongly preferred.
</li>Experience supporting senior clinical executives or system‑level leaders. 
<li>
</li></ul>Core Functions :
<ul><li>Liaison &amp; Communication
<ul><li>Serves as the liaison for the Chief Clinical Officer (CCO) and enterprise clinical leadership teams, providing two-way communication for people at all levels and departments.
</li><li>Responsible for managing CCO's relationships with internal and external constituents, including community partners, regulatory bodies, and professional organizations. Supports preparation of materials for external engagements.
</li></ul></li><li>Correspondence &amp; Materials Preparation
<ul><li>Initiates and prepares correspondence, reports and presentations on behalf of the Chief Clinical Officer (CCO).
</li><li>Prepares summaries, briefings, and supporting documents for enterprise initiatives related to quality, safety, access, clinician workforce, and care delivery.
</li><li>Handles and screens incoming calls, e-mails, correspondence, and visitors; escalates STAT matters appropriately.
</li></ul></li><li>Committee, Governance &amp; Follow‑Up Support
<ul><li>Takes minutes, prepares agendas, and coordinates logistical support for assigned committees.
</li><li>Provides support for clinical meetings, including quality/safety councils, clinical partner office meetings and meetings requested by the Executive Director of Advanced Practice.
</li><li>Manages action‑item tracking and structured follow‑up (&ldquo;rounding‑to‑resolution&rdquo;), ensuring closure of items and documentation of outcomes.
</li></ul></li><li>Calendar &amp; Priority Management
<ul><li>Responsible for coordinating and managing the Chief Clinical Officer's (CCO) calendar, including assembling appropriate materials for meetings. Supports calendar management for Executive Director of Advanced Practice and the Senior Director of the Clinical Partner Office.
</li><li>Prioritizes complex, multistakeholder scheduling aligned to enterprise operational and strategic priorities.
</li></ul></li><li>File &amp; Information Management
<ul><li>Maintains files for Chief Clinical Officer (CCO) and associated enterprise clinical teams.
</li><li>Ensures secure handling of sensitive operational, clinical and governance information.
</li></ul></li><li>Project &amp; Analytical Support
<ul><li>Responsible for managing projects assigned by CCO, Advanced Practice Executive Director and Senior Director of Clinical Partner Office.
</li><li>Participates in the coordination of Daily Safety Check in for the St. Cloud Hospital and CentraCare System if needed.
</li></ul></li><li>Enterprise &amp; Academic Coordination
<ul><li>Supports meetings, communications, and documentation related to academic affairs, education, and research integration, in alignment with the CCO&rsquo;s portfolio.
</li></ul></li><li>Technology &amp; Digital Health Support
<ul><li>Demonstrated proficiency with Microsoft Office applications.
</li><li>Preferred experience supporting digital health workflows, data dashboards, or clinical informatics tools.
</li></ul></li><li>General Support
<ul><li>Coordinates travel arrangements for the CCO, Executive Director of Advanced Practice, Senior Director of Clinical Partner office including the submission of expense reports.
</li><li>Responsible for providing administrative support to any executives in the Administration area, as needed.
</li><li>Responsible for UKG auditing for relevant team members.
</li><li>Responsible to participate in shared work responsibilities within the Administration area.
</li>Other duties as assigned. 
<li>
</li></ul></li></ul> 
CentraCare has made a commitment to diversity in its workforce. All individuals including, but not limited to, individuals with disabilities, are encouraged to apply. CentraCare is an EEO/AA employer.</div>

Executive Assistant to Executive Vice President

Indiana University Health

<div><div><div><div><h1 class="jobSectionHeader">Coordinator-Administrative Executive</h1>
</div></div><div></div><div><h2 class="jobSectionHeader">Job Description</h2>
<div>Overview
Coordinator-Administrative Executive
Our leaders shape strategic initiatives, develop passionate teams, and work to improve health outcomes. They advance our mission and exemplify excellence, compassion, teamwork and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our Corporate Affairs Administration team in the role of Coordinator-Administrative Executive.
The Coordinator-Administrative Executive provides comprehensive administrative and technical support to executive leadership (EVP, SVP, and President). Responsibilities include managing schedules and calendars; coordinating meetings and events; preparing detailed travel arrangements; managing and processing invoices and expense approvals; and handling inquiries and other requests as directed. This role operates with minimal guidance and direction, anticipating and proactively addressing administrative and technical issues and challenges as they arise. Exercising strong independent judgment, the Executive Administrative Coordinator anticipates potential issues and challenges and recognizes the specific needs of their leader(s). 
Key Relationships
Reports to: Executive Vice President-Chief Administrative Officer 
Candidate Qualifications
Candidates for the position will be evaluated according to the following criteria and competencies.<ul><li>
Bachelor's degree or equivalent years of experience required.</li><li>
Requires 5-7+ years of relevant experience.</li><li>
Experience with matrix organization and complex work environment preferred.</li><li>
Requires experience with document preparation / materials management for top level executives.</li><li>
Requires strong proficiency in MS office (Word, PowerPoint, Excel).</li><li>
Requires progressive experience in receiving, analyzing, and interpreting complex data and information.</li></ul> 
Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana&rsquo;s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation&rsquo;s healthiest states.
IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system&rsquo;s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.
Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status. 

</div><div>We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
</div></div></div><div></div><div><div><div>Indiana University Health is Indiana&rsquo;s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We&rsquo;re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.</div></div></div></div>

Coordinator-Administrative Executive

Hospitality Health ER

Executive Assistant &amp; Operations Coordinator Position Summary We are seeking a high-energy, solutions-driven Executive Assistant and Operations Coordinator to serve as the right hand to the Director of Nursing (DON) while leading front desk operations. This role is ideal for someone who thrives in a fast-paced healthcare environment and leads by example. You will support executive-level administrative needs while also stepping into daily operations to ensure the front desk and patient experience run smoothly. This is not a passive administrative role. The ideal candidate is proactive, intuitive, and hands-on, with strong leadership skills and a willingness to step in wherever needed to support the team. Executive Assistant | Operations Coordinator | Front Desk Lead | Patient Experience | Workflow | Leadership | Proactive | Intuitive | Results-Driven | Energetic | Service-Focused Key Responsibilities Executive and Administrative Support Provide direct administrative support to the Director of Nursing Assist with scheduling, communication, reporting, and operational follow-ups Anticipate needs and proactively manage priorities Serve as a liaison between departments to support communication and execution Front Desk Leadership Lead and support the front desk team to ensure a high-quality patient experience Maintain accountability for front desk coverage, workflow, and performance Step in to support front desk operations during high volume or staffing gaps Coach team members and reinforce expectations and standards Operational Support Act as an extension of the DON in daily operations Assist with patient needs, room turnover, and overall clinic flow as needed Identify inefficiencies and take initiative to improve processes Help maintain an organized, responsive, and patient-focused environment Flexibility and Coverage Adjust schedule as needed to support operational demands Fill in for call-ins or staffing gaps, including front desk coverage Support the team during peak times or unexpected challenges What We Are Looking For Bubbly, energetic, and engaging personality Strong initiative and follow-through Highly intuitive and able to anticipate needs Hands-on leader who leads by example Comfortable balancing administrative work with frontline support Ability to maintain professionalism and appropriate workplace boundaries Strong sense of ownership, urgency, and accountability Ability to thrive in a fast-paced environment Non-Negotiables Willingness to step in and do whatever it takes to support operations Must remain engaged and proactive throughout the workday Ability to hold others accountable while maintaining a positive team environment Reliable and flexible with scheduling based on business needs Preferred Qualifications Experience in hospitality, customer-first setting Experience supporting executive leadership Previous front desk or patient-facing leadership experience Strong organizational and communication skills Why This Role Matters This role is critical to the success of the ER. You will serve as a key partner to leadership, a support system for the team, and a champion of the patient experience. If you take pride in being dependable, proactive, and all-in, this is an opportunity to make a meaningful impact. Compensation &amp; Benefits Salary commensurate with experience 401(k) with company match Comprehensive benefits Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Hospitality Health ER is an equal opportunity employer inclusive of female, minority, disability and veterans, (M/F/D/V). Hiring, promotion, transfer, compensation, benefits, discipline, termination and all other employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, age, disability, national origin, citizenship/immigration status, veteran status or any other protected status.

Executive Assistant & Operations Coordinator

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