executive administrative support

Loyola Enterprises Inc.

Job Description: Executive Administrative Assistant SupportRequirement: Immediate hire, Full time, Full benefitsWork week: 8 hours, 0700 until 1630 daily; up to 80 hours of overtime by requestWork Location: Onsite, building 1436 for Naval Construction Group One, Port HuenemeClearance: SecretSalary: $40.00/hr &ndash; ($83,200/yr)Qualifications: <ul><li>Associate&rsquo;s Degree from a U.S. accredited university or equivalent experience.</li><li>8 or more years of experience with Microsoft Word, Outlook, Excel, PowerPoint, Access.</li><li>Communicate orally and in writing clearly and concisely.</li><li>Knowledge of the NMCB&rsquo;s organization, regulations, policies and procedures.</li></ul>Essential Duties and Responsibilities: Perform a variety of executive command administrative support services for Naval Construction Group One to include the following:<ul><li>Provide administrative reach-back for routine correspondence, file sharing, as well as schedule and VTC coordination.</li><li>Provide administrative support to enable drill weekends, and mobile training teams.</li><li>Prepare executive level correspondence, route mail and files, and manage Outlook calendars.</li><li>Track and route official administrative correspondence, and attend and record meetings.</li><li>Provide information, written reports and metric briefings to leadership.</li><li>Compose routine official correspondence, social or personal acknowledgements, congratulatory letters, and acceptance letters.</li><li>Receive, send, and route daily mail.</li><li>Maintain file systems for correspondence, fitness reports, evaluations and command business to include maintaining classified file systems and storage containers.</li><li>Ensure all administrative items conform to Navy Correspondence Manual, Awards Manual and procedural requirements.</li><li>Maintain social rosters, recall bills and phone rosters.</li><li>Assist with coordination of Change of Command ceremonies.</li><li>De-conflict schedules, maintain meeting schedules, post updates and changes, notify all applicable personnel of revisions, coordinate use of conference rooms (including VTC and SVTC).</li><li>Receive visitors, answer telephones, determine the nature of requests and direct callers to appropriate staff.</li><li>Attend weekly meetings, track and follow up on action items assigned.</li><li>Coordinate travel authorizations and travel arrangements.</li><li>Prepare travel requests and arrange transportation, itineraries, schedule office calls and site visits.</li><li>Process travel claims IAW Joint Travel Regulations (JTR) and Command specifications utilizing Defense Travel System (DTS) and Naval Reserve Order Writing System (NROWS).</li><li>Verify all tasking is in accordance with NCG1 Standard Operating Procedures (SOP).</li><li>Ensure meetings and appointments are scheduled on time and changes and cancellations are executed.</li></ul>Please contact me to discuss the position and with an agreement on your compensation am prepared to send you an offer letter.I look forward to working with you.Sincerely,Benito LoyolaCAPT USN (ret.)PresidentLoyola Enterprises Inc.2984 S. Lynnhaven Road, Suite 101Virginia Beach, VA. 23452Office 757-498-6118 x101Cell 757-718-0699Fax 757-498-6110Loyola is a certified Service Disabled Veteran and Minority Owned Small Disadvantaged BusinessSDVOSB, VOSB, MOSB and SDBPay: $40.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have 8 or more years of experience with Microsoft Word, Outlook, Excel, PowerPoint, Access. (Required)</li><li>Can you commute to and work onsite at building 1436 for Naval Construction Group One, Port Hueneme daily?</li></ul>Education:<ul><li>Associate (Required)</li></ul>Security clearance:<ul><li>Secret (Required)</li></ul>Work Location: In person

Executive Administrative Assistant Support (Secret Clearance Required)

San Diego Association of Governments

<div><div><div><h2 class="jobSectionHeader">Description</h2></div>
<div>About SANDAG
The San Diego region is entering a new era of innovation, driven by exciting advances in technology, biotechnology, renewable energy, cybersecurity, and automation that will change the way people live. Our region&rsquo;s future prosperity depends on mobility &ndash; the ability of people in all communities to connect quickly and easily to centers of innovation and opportunity. As a hub for innovation, the San Diego region will continue to attract innovators and investors. The region is a point of convergence for personal mobility, affordability, and widely shared opportunities for advancement that support a high quality of life for more than three million residents.
SANDAG provides local governments in the San Diego region with a forum to plan and execute projects that promote economic growth, sustainable communities, personal mobility, and equity for the region&rsquo;s residents. We build consensus; make strategic plans; obtain and allocate resources; plan, engineer, and build public transportation projects; analyze and disseminate data; and publish information on a broad range of topics related to the region&rsquo;s quality of life.
SANDAG is responsible for responding to most state and federal mandates that apply to the region, and to many locally generated mandates that are handled regionally. SANDAG is a leader in integrating Big Data into its decision-making, by providing member agencies, partner agencies, and members of the public with the data and analysis they need to improve their communities and the quality of life for all residents of the region. For example, real-time transportation data can be used to reduce peak hour traffic congestion, and limit delays during traffic incidents. Data pertaining to major corridors of travel and high-use areas can be used to help decision-makers maximize investments in infrastructure &ndash;promoting more efficient travel connections, improved economic growth, and a higher quality of life for a broader segment of the overall population.
Role
The Executive Assistant will perform a range of highly skilled and specialized administrative tasks for the Chief Executive Officer, Chief Financial Officer, General Counsel, other Senior Leadership Team members, Board Members, and coordinate regularly with employees, local/state/federal agencies and officials, member agencies, community leaders, and members of the public regarding SANDAG services, programs, policies, and priorities.
This opportunity is ideal for an experienced administrative professional with exceptional expertise in providing complex and personalized support to senior-level executives. The Executive Assistant will play a pivotal role in being a gatekeeper of communication, prioritization, and flow of information to facilitate executive focus on strategic initiatives. The ideal candidate will demonstrate keen judgment, proactive initiative and assertive influence over executive staff&rsquo;s schedules and priorities in order to maintain a seamless workflow. This candidate must be comfortable with a fast-paced, very dynamic, and multi-faceted environment. We foresee substantial professional growth opportunities arising from the diverse range of duties and responsibilities outlined below, augmented by mentoring and collaborative engagement with the Senior Leadership Team.</div>
<div><h2 class="jobSectionHeader">Job Responsibilities</h2></div>
<div><ul><li>Provide complex administrative support to the Senior Leadership Team, including the Chief Executive Officer (CEO), Chief Financial Officer, and General Counsel.</li><li>
Coordinate a high volume of in-person and virtual meetings, phone calls, and related activities with elected officials, public agency executives, and business and community leaders; manage complex and frequently changing executive calendars.</li><li>
Provide scheduling support as needed outside of regular business hours to address calendar changes, time-sensitive issues, and adjustments related to executive commitments.</li><li>
Coordinate and/or verify arrangements for Executive attendance at meetings, conferences, hearings, media briefings, and community events (including location, audio-visual needs, and hospitality); assist Executives in preparing for meetings, presentations, and events by gathering and providing materials in advance (i.e. reports, briefings, and background information).</li><li>
Serve as a liaison between Executives and internal departments, as well as external agencies, jurisdictions, and organizations at the local, state, and federal level.</li><li>
Coordinate travel arrangements for Executives and, at times, Board Members traveling on SANDAG business, including flights, lodging, and related logistics.</li><li>
Provide review and oversight of business travel for all employees, including interpreting and applying agency policies and procedures when booking travel and processing reimbursement claims.</li><li>
Prepare and submit reimbursement claims for business expenses incurred by Senior Executives; prepare summary reports as requested by management.</li><li>
Provide tactful &quot;gatekeeper&quot; and &quot;gateway&quot; support for Executives, coordinating communications, and ensuring priorities and schedules are maintained.</li><li>
Communicate regularly with Executives regarding scheduled activities, commitments, and shifting priorities; maintain situational awareness and assist with calendar adjustments as needed.</li><li>
Respond to a wide range of inquiries related to policies, procedures, and programs while maintaining a high level of customer service; exercise discretion, tact, and diplomacy when handling sensitive or complex situations.</li><li>
Prepare correspondence, memos, and notices as requested.</li><li>
Review materials for executive signature to ensure all required information, documentation, and approvals are included.</li><li>
Provide back-up support for other Executive Assistants and the Receptionist; assist as needed with a variety of administrative activities that support the agency operations.</li></ul></div>
<div><h2 class="jobSectionHeader">Typical Qualifications</h2></div>
<div><ul><li>The minimum qualifications include a high school diploma or equivalent supplemented by specialized administrative training or college-level business courses, and five or more years of increasingly responsible experience providing administrative support to C-level Executives or multiple Senior Executives.</li><li>
Demonstrated experience providing complex administrative support services for multiple senior leaders in a fast-paced environment; experience working with elected officials, municipal government, city/county departments, and similar public sector organizations is desirable.</li><li>
Experience coordinating a high volume of meetings and appointments involving multiple participants and managing complex executive calendars; demonstrated ability to understand competing priorities and negotiate scheduling requests.</li><li>
Demonstrated ability to prepare and format a wide variety of documents ranging, including correspondence, agendas, speaking points, reports, and briefing materials; demonstrated ability to type or take accurate notes at a speed necessary for successful job performance.</li><li>
Advanced proficiency with the Microsoft Office Suite (particularly Outlook, Word, and Excel), including calendar management, meeting coordination, and communication management; advanced skills in AdobeSign and PDF packet creation, including assembling, organizing, and routing complex approval documents preferred.</li><li>
Experience coordinating complex employee business travel arrangements and preparing reimbursement claims or expense reports in accordance with established policies and procedures.</li><li>
Demonstrated ability to handle highly sensitive information with discretion and maintain strict confidentiality.</li><li>
Experience maintaining files and records (both electronic and hard copy), preparing invoices or documentation for payment, and researching, organizing, and summarizing information to support administrative and executive functions.</li><li>
Demonstrated ability to establish and maintain effective working relationships with individuals contacted during the course of work, including elected officials, partner organizations, consultants, vendors, members of the public, and SANDAG staff.</li><li>
Excellent customer service skills and strong verbal and written communication skills for responding to inquiries in person, by phone, and electronically.</li><li>
Demonstrated ability to work effectively under pressure and manage frequent interruptions while maintaining accuracy and professionalism. .</li><li>
Strong organizational and time management skills, with the ability to prioritize multiple tasks in a fast-paced environment, exercise sound judgment, and work both independently and collaboratively.</li><li>
The successful candidate must pass a pre-position criminal background and credit check; periodic background and credit checks will be required as a condition of ongoing employment in this position.</li></ul></div>
<div>The successful candidate must pass a pre-employment criminal background and credit check; periodic background and credit checks will be required as a condition of ongoing employment in this position.
This recruitment is open for a two-week period or until a sufficient number of applications are received and may close at any time without prior notice. Applicants are encouraged to submit their applications as soon as possible.
This employer does not participate in the federal E-Verify program. Employment is contingent upon the employee&rsquo;s ability to provide documentation verifying identity and authorization to work in the United States.</div></div></div>

Executive Assistant II

Obsidian Global

Executive AssistantCompany OverviewObsidian Global, LLC (Obsidian) is a rapidly growing defense contractor specializing in Information Technology Services, with core capabilities in Cybersecurity and DevOps solutions. Headquartered in Washington, DC, the company employs over 400 IT professionals supporting the Department of Defense (DoD), Department of Homeland Security (DHS), Department of Justice (DOJ), and multiple Federal Civilian agencies.Location: Onsite &ndash; Washington, DC (Georgetown Waterfront)Reports To: Chief Executive Officer (CEO) &amp; EVPJob Summary:The Executive Assistant provides high-level administrative support to the CEO and executive team, ensuring efficient operation of the executive office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to support the executive team's goals and initiatives.Key Responsibilities:Administrative Support:<ul><li>Manage the CEO's and executives' calendars, schedule meetings, and coordinate appointments.</li><li>Handle correspondence, including emails, phone calls, and mail, ensuring prompt and professional responses.</li><li>Prepare, edit, and distribute documents, reports, and presentations.</li><li>Maintain filing systems, both electronic and physical.</li><li>Arrange and coordinate meetings, including booking venues, preparing agendas, and distributing materials.</li><li>Take meeting minutes and follow up on action items.</li><li>Arrange and coordinate domestic and international travel, including flights, accommodations, and transportation.</li><li>Prepare detailed travel itineraries and ensure all necessary travel documents are in order.</li><li>Oversee the general operation of the executive office, including ordering supplies and maintaining office equipment.</li><li>Ensure a professional and organized office environment.</li></ul>Qualifications/Skills:<ul><li>Minimum of 3 years of experience in an executive assistant or similar role.</li><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.</li><li>Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>Marketing experience is desired</li></ul>Obsidian Global, LLC is an Equal Employment Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regards to that individual's race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender identity, age, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.Job Type: Full-timePay: $80,000.00 - $95,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Day shift</li></ul>Experience:<ul><li>Executive administrative support: 3 years (Required)</li></ul>Work Location: In person

Executive Assistant

Freedom Bank NJ

COMPENSATION:Salary range is commensurate with experience, credentials or expertise.SUMMARYWe are seeking a highly organized and experienced Executive Assistant to support the President &amp; CEO of our community bank in Maywood, NJ. This role provides comprehensive administrative support to the CEO and Executive Vice Presidents, manages sensitive shareholder communications, and coordinates essential Board and Committee functions. The ideal candidate is proactive, detail-oriented, and thrives in a dynamic, high responsibility environment.ESSENTIAL FUNCTIONSAdministrative Support&middot; Manage and maintain the CEO&rsquo;s calendar, appointments, and meeting schedules.&middot; Prepare and edit memo, letters, presentations and other documents.&middot; Open, sort and distribute incoming mail for the President &amp; CEO.Executive &amp; Departmental Support&middot; Assist Executive Vice Presidents (Compliance, Lending, Operations, CFO and HR) as needed.&middot; Coordinate meeting logistics and maintain Boardroom calendar.&middot; Order and maintain supplies for the Executive Department, Lunchroom, and Boardroom.Board &amp; Committee Support&middot; Arrange and coordinate Board meetings and events.&middot; Prepare Board and Committee agendas in collaboration with executive leadership.&middot; Transcribe, prepare, and distribute minutes for Board, Annual, and Reorganization meetings.&middot; Maintain and archive minutes of Board and Committee meetings.&middot; Manage and update the Committees portal for ongoing access and documentation.Shareholder &amp; Corporate Communications&middot; Coordinate documentation and mailings for the Annual Meeting of Shareholders.&middot; Communicate with shareholders and brokers regarding stock ownership and transfers.&middot; Coordinate stock re-registrations, transfers, and prepare stock certificates when needed.Operations&middot; Support policy maintenance and updates.&middot; Process department invoices and route for approval.OTHER DUTIES This job is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.REQUIRED EDUCATION AND EXPERIENCE&middot; High school diploma or equivalent.&middot; 5+ years of executive assistant experience, preferably in the banking or financial services industry.&middot; Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).&middot; Strong written and verbal communication skills.&middot; High degree of professionalism, confidentiality, and discretion.&middot; Experience working with Boards, shareholders, or committees.PREFERRED EDUCATION AND EXPERIENCE&middot; Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Communications, Finance or a related field.&middot; Experience working with Boards, shareholders, or committees.Job Type: Full-timePay: $67,000.00 - $77,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you proficient in documenting meeting minutes?</li></ul>Experience:<ul><li>Executive administrative support: 5 years (Required)</li></ul>Work Location: In person

Johnson Controls

<div>Build your best future with the Johnson Controls team
As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet. Join a winning team that enables you to build your best future! Our teams are uniquely positioned to support a multitude of industries across the globe. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing. Become a member of the Johnson Controls family and thrive in an empowering company culture where your voice and ideas will be heard &ndash; your next great opportunity is just a few clicks away!
What we offer:<ul><li>
Competitive salary</li><li>
Paid vacation/holidays/sick time</li><li>
Comprehensive benefits package including 401K, medical, dental, and vision care</li><li>
On the job/cross training opportunities</li><li>
Encouraging and collaborative team environment</li><li>
Dedication to safety through our Zero Harm policy</li></ul><div>
What you will do:</div> 
Join our team and you will be joining our cause to build a world that&rsquo;s safe, comfortable, and sustainable. Our Executive Assistant position will offer you the opportunity to partner with a senior leader and help support the vision of our organization. We are looking for someone who is dynamic, experienced, customer-focused and has a great track record of success supporting projects, events and successful support of Senior VP leaders. It is an exciting opportunity and a great time to join us!
In this role, you will need to be ready to showcase your senior executive level task management, planning and executive assistant experience with particular focus on anticipating needs of the leaders you support. You will be an integral part of our leadership team and will manage everything from helping to plan events, schedule appointments, arrange travel, participate in meeting recordings and provide a variety of other support services to our leaders. 
 
How you will do it:
Project Management:<ul><li>
Create PowerPoint presentations for meetings and help to coordinate presentations for large scale meetings.</li><li>
Manage and prioritize projects to meet the ongoing needs, including administrative support services such as budget administration, organization of company events, planning and coordination of multiple presentations, and maintenance of calendars.</li><li>
Reporting administrative duties will be needed on an ongoing basis.</li></ul>
Travel and Event Planning<ul><li>
Coordinate all travel and travel expenses and help to prepare event schedules and coordinate with parties as needed.</li><li>
Help to coordinate events which involve heavy communication with internal and external customers.</li></ul>
General Administrative Tasks:<ul><li>
Create general correspondence such as memos, reports, proposals, charts, tables and graphs.</li><li>
Communicate with executive, administrative, and line management to gather and convey information pertaining to the executive team office and responsibilities.</li><li>
Provide executive administrative support including submission of invoices, expense reports, other documentation, and records maintenance and retention as required by Johnson Controls legal.</li></ul>
External Customer Management:<ul><li>
Coordinate with firms, organizations and individuals from outside the organization.</li></ul><div></div>
What we look for:
Required<ul><li>
Bachelor&rsquo;s degree and 3 years&rsquo; of executive administrative support or 10 plus years&rsquo; of education and combined experience.</li><li>
Experience supporting senior executives in complex organizations.</li><li>
Demonstrated experience using a variety of computer software applications including Microsoft Suite (Excel, Access, Word, PowerPoint).</li><li>
Effectively communicate with individuals at all levels of the organization.</li><li>
Demonstrated ability to constantly maintain a high-level of confidentiality.</li></ul>
HIRING SALARY RANGE: $76,000 -$105,000 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, location and alignment with market data.) The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. If you believe your background warrants consideration beyond the stated range, we encourage you to apply. To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. This position includes a competitive benefits package. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us
This will be an onsite role at our Glendale, WI office.
#LI-Onsite</div>

Middle Georgia Heart

Executive Assistant to LeadershipMiddle Georgia Heart &amp; Vascular | Macon, GAMiddle Georgia Heart &amp; Vascular is seeking a highly experienced, exceptionally organized, and tech-savvy Executive Assistant to support senior leadership in a fast-paced, multi-location medical practice.This is not a traditional administrative role. This position requires a proactive, detail-driven professional who thrives in a dynamic healthcare environment and can anticipate needs before they arise.Position OverviewThe Executive Assistant will serve as a trusted partner to executive leadership, providing high-level administrative and operational support. The ideal candidate is polished, resourceful, and capable of managing complex priorities with discretion and precision.Key Responsibilities<ul><li>Provide direct support to executive leadership, including calendar management, meeting coordination, and provider scheduling with hospitals.</li><li>Act as a gatekeeper and liaison between leadership, staff, providers, and external partners</li><li>Prepare reports, presentations, correspondence, and meeting materials with a high level of accuracy and professionalism</li><li>Manage confidential information with discretion and integrity</li><li>Coordinate and track projects, deadlines, and key initiatives across multiple departments</li><li>Streamline administrative processes to improve efficiency and organization</li><li>Assist with special projects, events, and executive-level initiatives</li></ul>Qualifications<ul><li>5+ years of experience supporting executive leadership (healthcare experience strongly preferred)</li><li>Advanced computer skills, including proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)</li><li>Strong organizational and time management skills with the ability to prioritize competing demands</li><li>Exceptional written and verbal communication skills</li><li>High level of professionalism, discretion, and attention to detail</li><li>Ability to work independently, think critically, and anticipate needs</li><li>Experience in a multi-site or fast-paced environment is a plus</li></ul>What We&rsquo;re Looking ForWe are seeking someone who is:<ul><li>Calm under pressure and thrives in a busy environment</li><li>Naturally organized and detail-oriented</li><li>Technologically confident and quick to learn new systems</li><li>A problem-solver who takes initiative without waiting for direction</li><li>Polished, professional, and capable of representing executive leadership</li></ul>Why Join Us<ul><li>Leadership role within a growing, multi-location medical practice</li><li>Collaborative, team-oriented culture</li><li>Opportunity to make a meaningful impact on operations and patient care</li></ul>If you are a highly experienced Executive Assistant who operates with precision, professionalism, and quiet confidence, we encourage you to apply.Pay: $42,000.00 - $52,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have experience in hospital and provider credentialing?</li></ul>Experience:<ul><li>Executive administrative support: 5 years (Required)</li></ul>Location:<ul><li>Macon, GA 31210 (Required)</li></ul>Work Location: In person

Senior Executive Assistant

Rawrr Inc

Overview We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional administrative skills and a strong ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can handle sensitive information with discretion while providing outstanding customer service. The Executive Assistant will play a crucial role in ensuring smooth operations within the organization.Responsibilities<ul><li>Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Serve as the primary point of contact for internal and external communications, demonstrating excellent customer service skills.</li><li>Prepare and proofread documents, reports, and presentations to ensure accuracy and professionalism.</li><li>Utilize DocuSign for document management and electronic signatures, ensuring timely processing of important documents.</li><li>Perform clerical duties such as filing, data entry, and maintaining organized records to support efficient office operations.</li><li>Assist in implementing strategic plans, following designated methods and coordinating with specific teams.</li><li>Ensure timely execution of tasks, track progress, and provide daily updates</li><li>Oversee projects and manage team growth initiatives with guidance</li><li>Handle essential errands, such as securing business licenses, arranging parts from factories, and communicating with dealers.</li><li>Act as the CEO's point of contact for certain business dealings, following provided instructions to ensure accuracy and professionalism.</li><li>Collaborate with the CEO to design a streamlined, easy-to-follow SOP that supports operational consistency across the company.</li><li>Identify areas for improvement in existing processes and contribute to refining our internal workflows.</li></ul>Experience<ul><li>Proven experience in an administrative or executive assistant role is preferred.</li><li>Strong proficiency in office software applications (e.g., Microsoft Office Suite)</li><li>Excellent proofreading skills with attention to detail to ensure high-quality documentation.</li><li>Previous experience in project coordination or similar roles is a plus.</li><li>Ability to work independently while managing multiple priorities in a fast-paced environment.</li><li>Exceptional communication skills, both written and verbal, with a focus on customer service excellence.</li><li>Ability to speak in Mandarin Chinese and read and write in Chinese.</li></ul>Job Type: Full-timePay: $24.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive administrative support: 1 year (Required)</li></ul>Language:<ul><li>Mandarin (Required)</li></ul>Ability to Relocate:<ul><li>Jurupa Valley, CA 92509: Relocate before starting work (Required)</li></ul>Work Location: In person

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