executive administrative support

Bittersweet Farms

<div>Help us redefine what is possible and make a positive impact in the lives of individuals with Autism! Bittersweet, Inc. is a non-profit organization that provides residential, vocational, and recreational services to individuals with autism. Bittersweet Farms is seeking an?Executive Assistant?to work full-time at our Whitehouse location. The Administrative Assistant will provide executive-level administrative support to the Executive Director and Assistant Executive Director. This position provides a wide range of services in the areas of liability insurance support, board meetings, benefit compliance filings, and additional high-level administrative functions. This position will also work in office administration support.
 
Qualified candidates will possess an exceptionally high energy level with demonstrated success in a fast-paced environment, experience with professional administrative support, benefits administration, and a valid driver&rsquo;s license with eligibility to be insured by Bittersweet. Experience in supervision and executive board functions a plus. The desired person will be positive, energetic, and customer-service focused. Strong organizational, analytical, communication and problem-solving skills are needed to succeed.
Responsibilities:<ul><li>
Responsible for employee benefit administration and benefit compliance filings</li><li>
Assist with travel and meeting arrangements</li><li>
Maintain reception area and inventory by complying with procedures, rules, and regulations</li><li>
Administrative tasks and support in preparation for and at the Board of Director meetings</li><li>
Provide administrative support to the Executive Director and Assistant Executive Director</li><li>
Creation and review of contracts and management of contract database for the organization</li><li>
Assist with liability insurance and contract database management support functions</li><li>
Must posses a valid driver license with eligibility to be insured</li></ul>
Skills:<ul><li>
Exceptional oral communication as demonstrated through daily interaction with participants and co-workers</li><li>
Excellent written communication</li><li>
Concern for accuracy and detail</li><li>
Posses strong math and analytical skills</li><li>
Ability to handle and maintain confidential information</li><li>
Actively demonstrate computer skills in regard to Microsoft Office Suite and HR Software</li></ul>
Education / Experience:<ul><li>
Associate's degree is required</li><li>
 1 - 2 years experience as a professional administrative support</li><li>
1 - 2 years experience in employee benefit administration</li><li>
Must be a notary public, or willing to become one</li><li>
Proficient in Microsoft Office Suite; experience with Provider Pro Software Series or other HRIS/benefit administration database</li></ul>
Physical Demands:<ul><li>
Position will sit on a regular basis, with ability to stand as needed</li><li>
Reaching above shoulder heights, below waist, or lifting as required to file documents or store materials throughout the work day. Proper lifting techniques required.</li><li>
Operate standard office equipment</li><li>
May include lifting up to 25 pounds for files, computer printouts on occasion</li></ul>
Benefits / Compensation:<ul><li>
Status: Non-Exempt- $18.00-$22.00 per hour (determined by degree and experience)</li><li>
Benefit package: Includes medical, dental, vision, paid disability and life insurance, personal time off, 401K with company match, EAP program, ERN program with success coach, payday advance program, and 11 paid holidays.</li></ul></div>

Administrative Assistant

Courageous Transformations

Courageous Transformations is seeking a highly organized, professional, and dependable Executive Assistant to support executive leadership within a fast-paced behavioral healthcare and opioid treatment program (OTP) environment.This role is ideal for someone who thrives in high-level administrative support, can manage competing priorities, maintains strict confidentiality, and communicates professionally with leadership, staff, external agencies, and patients.The ideal candidate is emotionally mature, detail-oriented, proactive, and able to remain calm under pressure while supporting executive operations and organizational initiatives.Essential Responsibilities Executive &amp; Administrative Support<ul><li>Manage executive calendars, scheduling, meetings, and follow-up coordination</li><li>Prepare correspondence, reports, presentations, meeting agendas, and internal communications</li><li>Coordinate executive meetings and maintain meeting minutes when needed</li><li>Assist leadership with special projects and operational initiatives</li><li>Maintain organized electronic and physical filing systems</li></ul>Operational &amp; Compliance Support<ul><li>Assist with preparation and organization of audit, accreditation, and compliance documentation</li><li>Support tracking related to CARF, DEA, Medicaid, licensing, and regulatory requirements</li><li>Maintain strict confidentiality in accordance with HIPAA and 42 CFR Part 2</li><li>Assist with policies, procedures, onboarding documentation, and operational workflows</li><li>Coordinate communication between departments to support organizational efficiency</li></ul>Office Coordination<ul><li>Assist with onboarding logistics and training coordination</li><li>Monitor office supply and administrative needs</li><li>Support facility-related administrative requests and vendor coordination</li></ul>Qualifications<ul><li>Minimum 3 years of administrative support experience required</li><li>Executive support experience strongly preferred</li><li>Healthcare, behavioral health, or OTP experience preferred</li><li>Strong organizational, multitasking, and communication skills</li><li>Proficiency in Microsoft Office Suite, Outlook, Excel, Word, Teams, and EMR environments.</li><li>Ability to handle confidential information with professionalism and discretion</li><li>Ability to work independently in a fast-paced environment</li></ul>Preferred Attributes<ul><li>Strong follow-through and accountability</li><li>Calm and professional under pressure</li><li>Comfortable interacting with executive leadership</li><li>Able to professionally navigate competing priorities and leadership dynamics</li><li>Detail-oriented and proactive problem solver</li><li>Emotionally mature with strong interpersonal skills</li></ul>Benefits:<ul><li>401(k)</li><li>Dental insurance</li></ul>Work Location: In person

Executive Operations Support

Dr. Fox Therapy

ob Title: Personal Assistant (Executive + Household Support)Overview: We are seeking a highly organized, proactive Personal Assistant to support a business owner of a boutique psychology practice. This role combines executive administrative support with personal, household, and family assistance. The ideal candidate is detail-oriented, resourceful, and able to manage both professional and personal responsibilities with discretion and efficiency.Responsibilities:Executive / Business Support<ul><li>Manage calendars, scheduling, and appointments using Google Workspace and Outlook</li><li>Handle email correspondence and follow-ups in a professional manner</li><li>Assist with client inquiries and scheduling coordination</li><li>Support basic administrative tasks (data entry, document organization, proofreading)</li><li>Coordinate meetings, events, and occasional travel arrangements</li><li>Assist with operational tasks and special projects as needed</li></ul>Personal, Household &amp; Family Assistance<ul><li>Run local errands (e.g., deposits, returns, pickups)</li><li>Assist with home organization projects (closets, storage, general tidiness)</li><li>Help coordinate vendors, deliveries, and home-related appointments</li><li>Provide personal &amp; family coordination assistance</li></ul>Qualifications:<ul><li>Prior experience as a personal or executive assistant preferred</li><li>Highly organized with strong attention to detail</li><li>Excellent communication skills (written and verbal)</li><li>Tech-savvy and comfortable with Google Workspace</li><li>Discreet, trustworthy, and able to handle confidential information</li><li>Proactive and able to anticipate needs</li><li>Comfortable working in both professional and home environments</li><li>Flexible, open-minded, supportive, easy to work with on teams</li></ul>Pay: $20.00 - $25.00 per hourWork Location: Hybrid remote in Brooklyn, NY 11238

Personal Assistant

ALG Senior

<div><h2 class="jobSectionHeader">Job Title</h2>
Executive Assistant &ndash; Corporate Operations &amp; Compliance<h2 class="jobSectionHeader">
Position Summary</h2>
The Executive Assistant provides high-level administrative and organizational support to the Chief Operating Officer (COO) and Chief Compliance Officer (CCO) for a corporate management company overseeing adult care homes. This role is critical to ensuring efficient operations, regulatory compliance coordination, and effective communication across corporate leadership and community-level teams.<h2 class="jobSectionHeader">
Key Responsibilities</h2><h3 class="jobSectionHeader">
Executive &amp; Administrative Support</h3><ul><li>
Provide direct administrative support to the COO and CCO, including calendar management, meeting coordination, and travel arrangements</li><li>
Prepare, edit, and distribute correspondence, reports, presentations, and meeting materials</li><li>
Serve as a primary point of contact for internal and external communications on behalf of the COO and CCO</li><li>
Maintain organized electronic and physical filing systems for corporate, operational, and compliance records</li></ul><h3 class="jobSectionHeader">
Compliance &amp; Regulatory Support</h3><ul><li>
Assist with tracking compliance deadlines, audits, surveys, corrective action plans, and regulatory submissions</li><li>
Coordinate documentation requests related to state regulations, licensing, corporate policies, and internal audits</li><li>
Support preparation and organization of compliance reports, policies, and training materials</li><li>
Maintain confidentiality of sensitive compliance, employee, and resident-related information</li></ul><h3 class="jobSectionHeader">
Operations &amp; Corporate Coordination</h3><ul><li>
Assist with corporate projects, initiatives, and follow-up items across departments</li><li>
Coordinate communication between corporate leadership and assisted living community administrators</li><li>
Track action items from meetings and ensure timely follow-up</li><li>
Support onboarding materials, training documentation, and corporate initiatives as assigned</li></ul><h3 class="jobSectionHeader">
General Office &amp; Administrative Duties</h3><ul><li>
Manage office supplies, records, and administrative systems</li><li>
Assist with scheduling and logistics for corporate meetings, trainings, and leadership events</li><li>
Perform additional administrative duties as assigned to support corporate operations</li></ul><h2 class="jobSectionHeader">
Qualifications</h2><h3 class="jobSectionHeader">
Required</h3><ul><li>
High school diploma or equivalent</li><li>
Minimum of 2&ndash;3 years of administrative or executive assistant experience, preferably in healthcare, senior living, or a similar enviornment</li><li>
Strong organizational, time-management, and multitasking skills</li><li>
High level of professionalism, discretion, and confidentiality</li><li>
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and ability to learn company systems</li><li>
Excellent written and verbal communication skills</li></ul><h3 class="jobSectionHeader">
Preferred</h3><ul><li>
Experience supporting executive leadership</li><li>
Familiarity with assisted living, healthcare, or compliance-driven environments</li><li>
Experience working in a multi-site or corporate management organization</li></ul><h2 class="jobSectionHeader">
Work Environment</h2><ul><li>
Corporate office setting</li><li>
Regular interaction with executive leadership and community administrators</li><li>
Occasional deadline-driven work related to audits, compliance reviews, or operational initiatives</li></ul><h2 class="jobSectionHeader">
Physical &amp; Mental Requirements</h2><ul><li>
Ability to sit for extended periods and work at a computer</li><li>
Ability to manage multiple priorities in a fast-paced corporate environment</li><li>
Ability to handle confidential and sensitive information responsibly</li></ul></div>

Neighborhood Place of Puna

<div>Position Summary:

Under the supervision of the Director of Operations, the Executive Assistant &ndash; Organizational Logistics provides executive-level administrative support while leading coordination of organizational logistics, including scheduling, events, meetings, and operational planning. The role supports cross-functional collaboration with multiple internal teams, improves administrative workflows, and assists with complex projects and initiatives. This position requires exceptional organizational and interpersonal skills and the ability to manage multiple priorities in a dynamic environment, contributing to efficient operations and mission-aligned outcomes. 
Essential Duties &amp; Responsibilities:
<ul>
<li>Support the Director of Operations and the Executive Team by providing administrative assistance.</li>
<li>Assist in all aspects of event planning for activities, conferences, meetings, community events, media events, advocacy, staff training etc. This may include but not be limited to planning, coordinating logistics, liaising with vendors, managing guest lists/volunteers and supplies, and ensuring seamless execution. Provide support to executive leadership by taking notes, organizing in person meetings, tracking expenses incurred and attendance tracking.</li>
<li>Provide support to all NPP office locations for repairs, maintenance, and coordination. Manage improvement projects and vendor communications when required.</li>
<li>Handle various general and specific office tasks, including generating reports and presentations, scheduling events, training, and meetings, tracking office inventory and ordering supplies, and providing exceptional customer service and phone skills with internal and external interactions.</li>
<li>Handle general and specific clerical tasks such as copying and scanning documents, creating/editing forms and documents, mailing, filing, etc.</li>
<li>Troubleshoot office phones, printers and computers, resolving technical issues promptly and coordinating IT support when necessary.</li>
<li>Contribute to the management of mail and package deliveries and distribution to the corresponding office. 
</li>
<li>Other duties as assigned.</li></ul> 


Supervisory Responsibilities:
 
The Executive Assistant&rsquo;s role primarily focuses on providing support to high-level executives. While they may occasionally undertake supervisory duties if assigned explicitly by the executive team member, their primary responsibilities center around administrative and organizational support and operational efficiency. 
Qualifications:

To perform this job successfully, the Executive Assistant must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 
Computer Skills:

To perform this job successfully, an individual should have knowledge of and competency in using Microsoft Office Suite, specifically MS Word, Excel, and Google Calendar. The Executive Assistant should be familiar with web-based tools such as Google Docs, Sheets, Drive, Forms, Dropbox, and other similar platforms and applications&mdash;additionally, the ability to quickly grasp and troubleshoot technology-related problems. 
 
Education/Experience:
<ul>
<li>Associate Degree or higher preferred</li>
<li>High School Diploma and 3 years of experience as an Executive Assistant or equivalent</li></ul> 


Other Requirements:
<ul>
<li>Valid Hawaii driver license and no-fault car insurance</li>
<li>Resident of Puna/East Hawaii Community area preferred</li>
<li>Criminal Record and/or DHS-CWS background check</li>
<li>Maintain general cleanliness of workspace</li></ul> 


Unconditional Welcoming:

NPP Staff will strive to approach everyone with unconditional welcoming. We encounter each person as unique, recognizing that they have intrinsic value and are worthy of our respect. We understand that each person is walking their unique journey. We understand that their actions of body, speech, and mind &mdash; no matter how distressing &mdash; are shaped by their past experiences, causes, and conditions that we may never know. We believe that no one is so broken that they cannot heal, even if we cannot see a path of healing. Therefore, NPP Staff will strive to treat everyone with respect, love, and compassion no matter their race, sex, gender identification, gender expression, sexual orientation, national origin, native language, religion, age, disability, marital status, citizenship, genetic information, pregnancy, etc. Our job is simply to accept all as unconditionally as possible. 
Physical Demands:
<ul>
<li>Climb and/or walk up and down stairs and/or walkways</li>
<li>Sit for periods of up to 30 minutes at a time</li>
<li>Walk and/or stand for up to 30 minutes at a time</li>
<li>Lift, carry, pull, and/or push items up to 30 pounds at a time for short distances. Such motion may include reasonable bending, stooping, reaching, and twisting</li></ul> 


Work Environment:

While it is rare, it is essential to note that the employee may be exposed to fumes or airborne particles and extreme heat in rare circumstances. Additionally, there may be vocational exposure to wet and/or humid conditions and outside weather conditions. However, the typical work environment for this job maintains a moderate noise level. 
While it is uncommon, because of the work that Neighborhood Place of Puna does, the Executive Assistant may hear from staff that has witnessed or engaged in the following: violence or threats of violence; profane, racist, and/or sexist language; bodily fluids; conflict; interactions with First Responders; alcohol and other street drugs; cigarette smoke; death of service participant, nudity of service participant, people involved with sex work; people involved in the drug trade; persons used against their consent, will or knowledge; people in conflict with the law; and/or other situations that may be unsettling. The Executive Assistant&rsquo;s role does not include providing direct service, and direct encounters with clients in our programs will be limited. Your supervisor will provide appropriate direction and support if you encounter the above.</div>

Executive Assistant – Logistics

Harpley's, LLC

Job Overview We are seeking a highly organized Executive Assistant to support our President/CEO and lead efforts in our company's brand development.Managing the executive's schedule, coordinating projects, and ensuring seamless office operations as well as working with to create and implement a brand-building campaign nationally . The ideal candidate is proactive, detail-oriented, has previous experience working in a marketing/brand development role, and excellent writing skills.This role will take the lead in implementation of brand development projects, writing grants, and event planning for the company as well as the non-profit foundation for the executive.This role offers an exciting opportunity to contribute to multiple meaningful projects throughout the multiple company's of the executive (Real Estate development, Meat Processing Plant, and Non-Profit Foundation.) No two days will be alike.Responsibilities<ul><li>Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments.</li><li>Coordinating needs across multiple business entities for the executive</li><li>Must have experience in booking travel arrangements(domestic and international), maintaining organized records of the executive's travel expectations, executive memberships, and use of airmiles.</li><li>Provide comprehensive executive administrative support - including drafting email correspondence, proofreading documents, transcribing meetings with accuracy, researching topics and briefing executive on pertinent news updates, ensuring an organized space, and multiple other methods of support to the executive.</li><li>Coordinate various projects related to brand development, ensuring deadlines and expectations are met.</li><li>Drafting press releases and working with news outlets to ensure positive brand placement.</li><li>Organize and facilitate event planning for company functions, presentations, and promotional activities to enhance brand visibility.</li><li>Support personal assistant tasks, including personal scheduling, errands to help optimize executive productivity, and possible travel with executive to manage schedules and meetings while traveling (remote support while traveling may include differing time zones/international).</li><li>Qualifications</li><li>Proven experience as an executive assistant or in a similar administrative role supporting high-level executives or entrepreneurs.</li><li>Marketing/brand development experience</li><li>Grant writing experience or strong writing skills that would transfer over into grant writing with practice and further training</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Docusign, etc</li><li>Excellent typing speed, data entry accuracy, proofreading skills, and transcription abilities.</li><li>Experience with event planning, project coordination, calendar management, and office operations.</li><li>Exceptional communication skills with professional phone etiquette</li></ul>Pay: $55,000.00 - $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant (CEO/Brand Development)

Total Wine & More

<div><h2 class="jobSectionHeader">About the Role</h2>
Total Wine &amp; More is seeking an Executive Assistant to join our team in our Bethesda, MD office. This role will need to provide high‑quality, proactive administrative support to multiple executive leaders across the business. You will manage a wide range of executive administrative operations, including phone and inbox support, digital file and document management, coordinating complex calendars and meetings, and arranging domestic and international travel. You will also contribute to special projects by organizing workflows, tracking milestones, and supporting the execution of project plans. This position partners closely with other EAs and cross‑functional stakeholders to maintain smooth, professional operations across the three functions.<h2 class="jobSectionHeader">
You will</h2><ul><li>
Coordinate the daily calendar, travel, and meeting logistics for multiple executive leaders, including scheduling, prioritization, and proactive conflict resolution.</li><li>
Support department operations by preparing agendas, meeting materials, and food arrangements.</li><li>
Assist in tracking meeting outcomes and next steps, managing Town Hall content and deadlines, organizing team engagement events, and assisting with seasonal d&eacute;cor and special projects.</li><li>
Manage administrative tasks, such as organizing and maintaining current files, expense reconciliation, report printing, mail handling, travel itineraries, reservation documents, and subscription records.</li><li>
Assist with onboarding and offboarding processes, internal communications, and resource coordination for HR programs and team support needs.</li><li>
Maintain office organization and supplies, including floor-level responsibilities like replenishing materials, coordinating clean-up efforts, and troubleshooting basic tech issues.</li></ul><h2 class="jobSectionHeader">
You will come with</h2><ul><li>
Bachelor&rsquo;s degree with1-4 years of administrative assistant experience for SVP or above, retail experience a plus</li><li>
Exceptional organization and prioritization skills, with the ability to keep projects and programs on track, anticipate next steps, and confidently guide others to meet deadlines.</li><li>
Proactive problem‑solving and clear, effective communication, with the judgment to pivot quickly and stay productive in fast‑changing environments.</li><li>
Positive energy and team‑oriented mindset, contributing to a strong, engaging, and purpose‑driven team culture.</li><li>
Strong cross‑functional collaboration skills, partnering effectively with other EAs, IT, Facilities, and broader business teams.</li><li>
Advanced proficiency in Microsoft Office and collaboration tools, including Outlook and PowerPoint (animations), intermediate Excel and Word, and Microsoft Teams.</li><li>
Ability to anticipate needs and proactively surface relevant information, risks, deadlines, or emerging issues before they escalate.</li><li>
High level of discretion and confidentiality, especially when handling sensitive talent, organizational, legal, or commercial information.</li><li>
Comfort navigating ambiguity, multi‑tasking, and maintaining productivity under tight deadlines.</li><li>
Understanding of People and Supply Chain operating cycles and peak periods, with the ability to adjust priorities during critical timeframes.</li><li>
Strong attention to detail and accuracy, including advanced proofreading skills.</li><li>
Working knowledge of legal documentation, compliance, writing, and legal support services.</li></ul><h2 class="jobSectionHeader">
We offer</h2><ul><li>
Paid Time Off (PTO)</li><li>
Generous store discounts</li><li>
Health care plans (medical, prescription, dental, vision)</li><li>
401(k), HSA, FSA, Pre-tax commuter benefits</li><li>
Disability &amp; life insurance coverage</li><li>
Paid parental leave</li><li>
Pet insurance</li><li>
Critical illness and accident insurance</li><li>
Discounted home and auto insurance</li><li>
College tuition assistance</li><li>
Career development &amp; product training</li><li>
Consumer classes</li><li>
&amp; More!</li></ul><h2 class="jobSectionHeader">
Grow with us</h2>
We recognize our team members are our biggest asset, and we value the critical role each play in contributing to the company&rsquo;s success. It is our commitment to support and provide access to the resources needed to take care of their health and wellbeing. That is why we offer a variety of benefits, tools, and resources to support through our Total Rewards program. To view our full career page, click here: https://careers.totalwine.com/!
Total Wine &amp; More considers several factors when establishing compensation. Compensation may vary based on a number of factors including, but not limited to, market location, job-related knowledge, skills and/or experience. The actual hourly rate will equal or exceed the required minimum wage applicable to the job location. Estimated salaries determined by third parties have not been validated by Total Wine &amp; More.
Total Wine &amp; More is an equal opportunity employer and all qualified applicants will receive consideration for employment without discrimination based on race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Total Wine &amp; More makes reasonable accommodations during all aspects of the employment process, including during the interview process. Total Wine &amp; More is a Drug Free Workplace.
The information provided above indicates the general nature and level of work required of the position and is not a comprehensive list of all responsibilities or qualifications. Benefits list is only a highlight of some of the benefits offered to team members; eligibility for certain benefits apply. The anticipated close date of this posting is 120 days from the posted date indicated above.<h1 class="jobSectionHeader">
Worker Type:
</h1>Regular<h1 class="jobSectionHeader">
Pay Range:</h1>
$28.53 - $55.00 Hourly</div>

Executive Assistant

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10000 executive administrative support jobs Near Me

Administrative Assistant

Executive Operations Support

Personal Assistant

Administrative Assistant

Executive Assistant – Logistics

Executive Assistant (CEO/Brand Development)

Executive Assistant