executive administrative support

The Boston Consulting Group

As a dynamic, driven Executive Assistant (EA), you will provide executive administrative support for a team of Managing Director &amp; Partner(s), and/or Partner(s) taking full responsibility for the maintenance of a demanding schedule. Represent BCG to all internal and external contacts in a manner consistent with BCG s value statement. While consultants spend most of their time at the client site, back here at home office, the Operations Team that consists of a group of really smart, team-oriented people will surround you. EAs actively participate in office life, are flexible and willing to help fellow team members, and collaborate across functions. YOU'RE GOOD AT <ul> <li>Managing and maintaining busy outlook calendars highlighting potential conflicts, managing end-to-end travel logistics (bookings &amp; amendments of flights, hotels, cars etc), conference calls, meetings etc.</li> <li>Utilizing efficiency tools such as ShareCal and Loop to improve scheduling effectiveness</li> <li>Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process </li> <li>Embracing and utilizing AI-powered tools to enhance productivity and administrative efficiency; proactively seeking opportunities to upskill and integrate emerging technologies into daily workflows</li> <li>Maintaining and developing working relationships with various BCG support staff members to maintain information flow and scheduling process </li> <li>Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements </li> <li>Providing vacation cover to other Executive Assistants</li> <li>Coordinating meetings, arranging conference bridges, reserving conference rooms, organizing catering </li> <li>Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items </li> <li>Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support </li> <li>Organizing and maintaining online systems for PA </li> <li>Managing client contacts for CRM/Contact Management </li> <li>Organizing and maintaining electronic filing system </li> <li>Preparing weekly timesheets and expense reports </li> <li>Maintain highest level of internal and external confidentiality</li> </ul> Please note that this role follows a Sunday Thursday workweek to support regional business operations. What You'll Bring <ul> <li>A minimum of 4-5 years experience in a fast-paced environment supporting senior executives is strongly preferred.</li> <li>Strong service orientation:<ul> <li>Maturity and flexibility to work both independently and in cooperation with others</li> <li>High level of self-motivation and initiative</li> <li>Willingness to exercise good judgment and make decisions based on logic and common sense</li> </ul> </li> <li>Excellent organizational skills<ul> <li>Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient manner</li> <li>Superior attention to detail and accuracy</li> <li>Follow through/ownership of tasks to completion</li> <li>Willingness to consistently check and double-check all aspects of Partner/Principals schedule (including travel, client meeting preparations and materials)</li> </ul> </li> <li>Ability to multi-task and complete a variety of projects in a fast-paced environment</li> <li>Ability and willingness to work overtime on projects and tasks as required</li> <li>Knowledge and experience of the Middle East and local practices</li> <li>Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook</li> <li>Organizational skills: ability to handle competing priorities and to work effectively in a Challenging, fast-paced environment</li> <li>Service oriented, flexible, attentive to detail team player</li> <li>Ability to respect all BCG information as personal and confidential</li> </ul> Who You'll Work With You'll be working within a closely-knit EA team made up on Senior Executive Assistants, Executive Assistants and Admin Assistants all reporting into one of the four Team leaders who report into the Admin Services Senior Manager. You'll be supporting a team of Managing Director &amp; Partner(s), and Partner (s) and you'll work with the other administrative team members to back each other up and help each other out when things get extra busy or when someone is out of the office. The team is very collaborative and enjoys learning and mentoring each other. Your manager will be a great resource for support and trouble-shooting and will provide developmental guidance and support as your grow your career at BCG. Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws. BCG is an E - Verify Employer. Click here for more information on E-Verify.

Executive Assistant

Takamol Holding

<div>
 
 Job Description
 
 
 
 <ul>
 <li>
 Provide high administrative support for Office of Strategic Management &amp; Boards Affairs executives and chief officers (including executive itineraries, executive correspondence, executive expenses) in order to ensure that executive support is efficient, and executives&rsquo; needs, and expectations are met.
 </li>
 <li>
 Manage and maintain executives&rsquo; itinerary and diary, schedule appointments, meetings, and conference calls, collect and prepare meeting documents and update all participants as required in order to ensure that the diary is accurate and up-to-date, participants are informed, and all necessary documents are distributed in advance.
 </li>
 <li>
 Screen all incoming communication and correspondence (letters, emails, phone calls, etc) and independently manage outbound correspondence in order to ensure that incoming correspondence is filtered, distributed and answered promptly, professionally and in line with Shared Services standards and guidelines.
 </li>
 <li>
 Draft and edit communications, presentations and other documents and update documentation and templates in order to support executives in their daily work and ensure that documents and templates are structured, accurate and up-to date.
 </li>
 <li>
 Provide any other clerical or secretarial duties as required (including managing executives&rsquo; expenses and securing appropriate signatures as required) in order to ensure accuracy and alignment with Shared Services standards.
 </li>
 <li>
 Actively seek to develop and deepen expertise in line with function requirements
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 Minimum Qualifications:
 </li>
 <li>
 Bachelor&rsquo;s degree in business administration or, Management
 </li>
 <li>
 Minimum Experience:
 </li>
 <li>
 10 years of experience in Administration, preferably with experience in executive administrative support
 </li>
 <li>
 Competencies (Knowledge, Skills &amp; Abilities):
 </li>
 <li>
 Strong communication skills
 </li>
 <li>
 Excellent command of Arabic and English
 </li>
 <li>
 Empathy and emotional intelligence
 </li>
 <li>
 Time Management.
 </li>
 <li>
 Teamwork.
 </li>
 <li>
 Analysis Report.
 </li>
 <li>
 Documentation
 </li>
 </ul>
</div>

Biz Kids Academy

Overview We are seeking a dynamic and highly organized Executive Assistant to join our team and provide exceptional administrative support to our leadership. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and facilitating effective communication across departments. The ideal candidate will demonstrate a proactive attitude, excellent organizational skills, and a passion for streamlining processes to help our executives focus on strategic priorities. This paid position offers an exciting opportunity to develop your administrative expertise within a vibrant, fast-paced environment.Responsibilities<ul><li>Manage and maintain detailed calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.</li><li>Coordinate and organize a variety of events, including meetings, conferences, and team-building activities, ensuring all logistics are handled seamlessly.</li><li>Provide comprehensive executive administrative support such as preparing correspondence, proofreading documents, transcribing notes, and managing incoming communications with professionalism.</li><li>Handle complex data entry tasks and maintain accurate filing systems both digitally and physically to ensure easy retrieval of information.</li><li>Oversee office management duties including supply procurement, equipment maintenance, and front desk responsibilities to create an efficient work environment.</li><li>Assist with project coordination by tracking deadlines, preparing reports, and liaising with internal teams to ensure timely completion of objectives.</li><li>Manage multi-line phone systems with excellent phone etiquette while providing exceptional customer service to visitors and callers.</li><li>Support personal assistant duties as needed, including travel arrangements, personal scheduling, and other administrative errands.</li><li>Use office software such as Microsoft Office Suite (Word, Excel, PowerPoint) for document creation and editing; perform proofreading to ensure accuracy.</li><li>Conduct transcription of meetings or interviews when required; support office-wide data entry initiatives for various projects.</li></ul>Qualifications<ul><li>Proven experience in an executive administrative support or office management role with a strong background in clerical tasks and customer service.</li><li>Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with DocuSign for electronic signatures.</li><li>Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.</li><li>Excellent typing speed combined with meticulous proofreading skills to produce error-free documents.</li><li>Experience with event planning and project coordination is highly desirable.</li><li>Exceptional phone etiquette skills combined with professional communication abilities across diverse audiences.</li><li>Ability to handle sensitive information discreetly while maintaining confidentiality at all times.</li><li>Familiarity with multi-line phone systems and calendar management tools such as Microsoft Outlook Calendar is essential.</li><li>Office experience that includes filing systems (digital and physical), data entry, front desk duties, and general clerical responsibilities. Join us as an Executive Assistant if you&rsquo;re eager to contribute your organizational talents in a lively environment where your efforts directly impact our success! We value energetic professionals who thrive on multitasking, problem-solving, and supporting leadership through proactive administration&mdash;helping us achieve excellence every day!</li></ul>Job Type: Full-timePay: From $40,000.00 per yearBenefits:<ul><li>Professional development assistance</li></ul>Work Location: In person

Marina Retail Corporation

Role SummaryThe Executive Assistant (EA) provides high-level administrative and operational support to the Board of Directors (BODs), ensuring effective time management, communication, and coordination across business and personal matters. This role goes beyond traditional executive support and includes responsibilities across HR administration, stakeholder coordination, invoices and payments, BOD meetings and travel and other mandatory documentation. The role requires exceptional organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced environment.Job Responsibilities· Provide comprehensive administrative and executive support to the Board of Directors, including managing complex calendars, scheduling meetings, and coordinating appointments.· Arrange end-to-end travel logistics, flights, accommodations, visas, and immigration requirements — ensuring seamless execution of all travel-related plans.· Act as the primary liaison between the BODs and internal/external stakeholders, ensuring effective and professional communication.· Maintain up to date record of BOD’s personal portfolios, tenancy contracts, renewals, organize and maintain filing systems, digital and physical for invoices, contracts and other critical documents.· Coordinate with Showroom Managers to prepare and consolidate daily discount and daily sales return reports for BOD review.· Support preparation of meeting materials, agendas, and minutes; track follow-up actions and ensure timely completion of assigned deliverables.· Maintain an updated BOD contact directory of all key contacts including doctors, lawyers, agents, tenants, and personal staff.· Oversee front desk and office assistants, ensuring efficient administrative support across Head Office.· Provide administrative coordination and assist in the execution of company-wide events, including the Annual Staff Party and Warehouse Sale.· Act as a trusted representative of the BOD’s office, exercising discretion, initiative, and sound judgment in managing day-to-day matters and communications.What do we need?· Proven experience as an Executive Assistant to GM or Board of Directors.· Excellent communication and interpersonal skills with confidence to deal with people at all levels· Should have an ability to multi-task and handle queries efficiently.<ul><li>Exceptional time management, organizational, and multitasking skills.</li><li>Willing to adapt to a rapidly changing environment and new processes and responsibilities</li></ul>· Discreet and experienced in handling sensitive and confidential information.· Resourceful, solution-oriented, and always ready to step up and make things happen.

WINGS GLOBAL PROTECT PVT LTD

Key Responsibilities1. Executive Administrative Support<ul><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel schedules.</li><li>Prepare and organize documents, presentations, reports, and correspondence.</li><li>Handle phone calls, emails, and communication on behalf of the CEO.</li><li>Maintain confidential files and records with complete accuracy.</li></ul>2. Meeting &amp; Coordination<ul><li>Schedule and coordinate internal and external meetings.</li><li>Prepare agendas, minutes, and follow-up action points.</li><li>Liaise with department heads, clients, and stakeholders for smooth communication.</li><li>Support in planning board meetings, reviews, and strategic discussions.</li></ul>3. Business Support &amp; Reporting<ul><li>Assist with data gathering, MIS reports, and business updates for the CEO.</li><li>Track ongoing projects, deadlines, and deliverables.</li><li>Conduct basic research, compile summaries, and support decision-making.</li></ul>4. Operational Support<ul><li>Coordinate with HR, Finance, Admin, and Operations for cross-functional tasks.</li><li>Monitor critical tasks assigned by the CEO and ensure timely closure.</li><li>Manage vendor coordination, documentation, and approvals when required.</li></ul>5. Communication &amp; Professional Representation<ul><li>Act as the point of contact between the CEO and internal/external stakeholders.</li><li>Draft official emails, letters, and high-quality business communication.</li><li>Maintain professionalism and diplomacy at all times.</li></ul>Required Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s Degree (Master&rsquo;s preferred).</li><li>Minimum 3&ndash;7 years of experience supporting senior leadership/executive management.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational, coordination, and time-management abilities.</li><li>Advanced MS Office skills (Word, Excel, PowerPoint).</li><li>Ability to multitask, handle pressure, and meet deadlines.</li><li>High level of integrity, confidentiality, and professionalism.</li></ul>Preferred Attributes<ul><li>Proactive and solution-oriented mindset.</li><li>Strong interpersonal and stakeholder management skills.</li><li>Ability to work independently with minimal supervision.</li><li>Flexible and adaptable to a fast-paced work environment.</li></ul>Job Types: Full-time, Permanent, FresherPay: &#8377;15,503.21 - &#8377;50,000.83 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Health insurance</li><li>Provident Fund</li></ul>Work Location: In person

Executive Assistant to CEO

Minards Spaghetti Inn Inc

Position OverviewMinardi Public Affairs has a unique career opportunity for an energetic self-starter capable of managing multiple tasks simultaneously. The Executive Assistant will provide high-level administrative and operational support to the owner of multiple small businesses &mdash; one in the political sector and one in the food and hospitality industry. This role requires exceptional organization, discretion, and the ability to manage a wide range of tasks in two very different yet fast-paced environments.The ideal candidate is proactive, adaptable, and capable of balancing strategic priorities with day-to-day execution. They must be comfortable handling confidential information, managing communications with public figures and clients, and helping the owner stay organized and focused on necessary tasks.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage the owner&rsquo;s complex calendar, meetings, and travel across multiple businesses.</li><li>Handle calls, emails, and correspondence with professionalism and discretion.</li><li>Prepare documents and briefing materials for client meetings, events, or business operations.</li><li>Organize files, track deadlines, and ensure timely follow-up on commitments.</li><li>Maintain strict confidentiality regarding sensitive political, business, and personal matters.</li></ul>Political Operations Support<ul><li>Monitor legislation during the West Virginia Legislative Session on behalf of various clients.</li><li>Prepare research briefs, background materials, and talking points as needed.</li><li>Engage directly with legislators on various pending legislative matters.</li><li>Track key dates, legislative or policy updates, and communication schedules.</li></ul>Food Industry / Business Operations Support<ul><li>Assist with scheduling, vendor management, and communication for a small but growing Italian food manufacturer.</li><li>Support marketing efforts, social media updates, and basic website maintenance.</li><li>Oversee expense reporting, invoices, and basic financial tracking.</li><li>Help coordinate staffing, supply orders, and logistics for restaurant and wholesale food operations.</li></ul>Qualifications<ul><li>Education: Associate or Bachelor&rsquo;s degree in Business Administration, Communications, Political Science, or related field is preferred but not required.</li><li>Experience: Working in a supporting role to an executive, senior management, business owner, or public official.</li><li>Skills &amp; Abilities:</li><li>Excellent communication and interpersonal skills.</li><li>Highly organized with the ability to manage multiple priorities across industries.</li><li>Strong attention to detail and follow-through.</li><li>Proficient in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Canva).</li><li>Strong writing and social media skills required, and basic understanding of website maintenance is preferred.</li><li>Demonstrated discretion and judgment when handling confidential matters.</li></ul>Preferred Attributes<ul><li>Familiarity with political operations, community engagement, or public relations.</li><li>Understanding of the food service or hospitality industry.</li><li>Positive attitude, problem-solving mindset, and ability to anticipate needs before being asked.</li></ul>Compensation &amp; Benefits<ul><li>Competitive salary based on experience.</li><li>Flexible schedule and potential for hybrid work.</li><li>Opportunities to grow with both businesses and gain exposure to diverse industries.</li><li>Paid time off and performance-based bonuses.</li><li>Additional benefits will be negotiated with successful candidate.</li></ul>Job Type: Full-timePay: $38,000.00 - $50,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Charleston, WV 25301

CELLA

<div>Location: Telecommute 
Job Type: Contract 
Compensation Range: $20 - 27 per hour

We are seeking a dedicated Marketing Coordinator to provide essential assistance to the Director of Marketing for Nature's Bounty. In this dynamic role, you will be key to ensuring smooth operations by providing direct administrative support and managing assigned projects. This involves being the central hub, effectively following up with various cross-functional teams to gather necessary information and ensure seamless support across the organization. If you thrive in a supportive, detail-oriented environment and are looking for a role where your organizational skills directly impact major brand initiatives, we encourage you to apply! 
 
Responsibilities: 
Provide Administrative and Project Management assistance to the Director of Marketing for Nature's Bounty. This involves:
<ul>
<li>Helping with specific assigned projects.</li>
<li>Following up with various cross-functional teams to gather necessary information and support.</li>
</ul>
Support the team's transition and ongoing process management within Content Hub. This includes:
<ul>
<li>Managing the routing and approval workflow for labels.</li>
<li>Coordinating the routing of creative assets.</li>
<li>Handling rendering requests.</li>
<li>Organizing the coordination of product samples.</li>
</ul>
Qualifications:
<ul>
<li>Requires 2 to 3 years of experience in Executive Administrative support or a comparable role. Two years of exposure to or direct experience supporting marketing functions is preferred.</li>
</ul>
Core Skills &amp; Traits
<ul>
<li>Functional Skills: Demonstrated ability to effectively support Executive leadership. Must be adept at managing a demanding workload and juggling multiple priorities simultaneously. Advanced proficiency in Microsoft Office and SAP is necessary.</li>
<li>Operating Skills: Exhibits a strong customer service focus and is exceptionally organized. Possesses a keen eye for quality and detail. Must be capable of performing effectively in a fast-paced environment.</li>
<li>Energy &amp; Drive: Results-oriented and takes action. Shows the initiative to assume responsibility, lead projects, and deliver outcomes on schedule.</li>
<li>Organizational Positioning Skills: Has strong presentation and written communication abilities. Must be skilled at interacting successfully within a matrix organizational structure.</li>
<li>Personal &amp; Interpersonal Skills: Proficient in building and cultivating effective working relationships with peers.</li> 
</ul>
JOBID: 112025-116829 
#LI-CELLA 
#LI-SS1 
#PL 
 
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. 
 
At Cella, a randstad digital company, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com. 
 
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Cella by randstad digital offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&amp;D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
 
 
This posting is open for thirty (30) days.</div>

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