executive administrator

Vibrant Services

Location: Preferred Multan (Open to remote candidates)Employment Type: Full-Time We are seeking a highly organised and professional Executive Assistant / Administrator to join our team. This role is ideal for someone with exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities:<ul><li>Provide executive and administrative support to senior management.</li><li>Manage calendars, appointments, meetings, and travel schedules.</li><li>Arrange domestic and international flight bookings, hotel reservations, and travel itineraries.</li><li>Coordinate meetings, prepare agendas, and take meeting notes when required.</li><li>Handle emails, correspondence, and phone calls professionally.</li><li>Prepare reports, presentations, and business documents.</li><li>Maintain accurate records, databases, and filing systems.</li><li>Liaise with clients, suppliers, and stakeholders on behalf of management.</li><li>Monitor and manage office administration tasks to ensure smooth day-to-day operations.</li><li>Assist with project coordination and other administrative duties as required.</li></ul>Requirements:✔ Fluent English (written and spoken) is essential. ✔ Excellent communication and interpersonal skills. ✔ Strong organisational and time-management abilities. ✔ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). ✔ Ability to multitask and work independently with minimal supervision. ✔ High attention to detail and problem-solving skills. ✔ Previous experience in an Executive Assistant, Personal Assistant, or Administrative role preferred.What We Offer:<ul><li>Competitive salary package.</li><li>Professional and supportive work environment.</li><li>Career growth and development opportunities.</li><li>Long-term and stable employment.</li></ul>To Apply:<ul><li>Please submit your resume along with a brief cover letter outlining your experience and suitability for the role. </li></ul>Only applicants with excellent English communication skills will be considered.Pay: Rs100,000.00 - Rs150,000.00 per monthWork Location: Hybrid remote in Multan

Executive Assistant / Administrator

Premier Inc.

<div>Executive Assistant to CEO 
What you will be doing:
The Executive Administrator to the Chief Executive Officer (CEO) serves as a highly trusted partner responsible for ensuring the effective operation of the CEO&rsquo;s office. This role provides high-level administrative, operational, and coordination support while helping the CEO stay focused on strategic priorities, key relationships, and enterprise objectives. The Executive Administrator manages complex calendars, meeting logistics, communications, travel, and follow-up activities with a high degree of professionalism, judgment, and discretion.
A critical dimension of this position is building strong, productive relationships with executive assistants and administrative leaders across the organization, as well as key executive assistants supporting leaders at member hospitals and strategic suppliers. Through proactive coordination, clear communication, and consistent follow-through, the Executive Administrator helps align schedules, facilitate executive-level interactions, and ensure a seamless experience across a complex network of internal and external stakeholders.
The ideal candidate is exceptionally organized, highly responsive, and comfortable operating in a fast-paced environment with frequent changes and competing priorities. This person is a relationship-builder who can work seamlessly across executive offices, establish credibility quickly, and represent the CEO&rsquo;s office with professionalism and sound judgment. Success in this role requires discretion, attention to detail, strong follow-through, and a proactive mindset that anticipates needs before they arise. Ideal candidate has experience working with a CEO(s) and strong network and relationships with healthcare executive admins.
Key Responsibilities
Executive Support &ndash; 70%<ul><li>
Provide direct support to the Chief Executive Officer, President and Chairman of the Board, including complex calendar management and prioritization</li><li>
Serve as a central coordination point for the CEO&rsquo;s office, ensuring timely communication, preparation, and follow-up for internal and external engagements.</li><li>
Handle highly confidential and sensitive information with the utmost discretion and integrity.</li><li>
Anticipate needs, identify potential conflicts or gaps, and proactively resolve issues to keep the CEO&rsquo;s office operating efficiently.</li><li>
Prepare briefing materials, agendas, presentations, and background information to support the CEO&rsquo;s meetings, decisions, and stakeholder interactions.</li><li>
Coordinate logistics for board meetings, executive leadership meetings, strategic planning sessions, offsites, and external events as assigned.</li><li>
Draft, review, and manage correspondence, communications, and other materials on behalf of the CEO with accuracy, professionalism, and sound judgment.</li><li>
Handle highly confidential and sensitive information with the utmost discretion and integrity.</li><li>
Anticipate needs, identify potential conflicts or gaps, and proactively resolve issues to keep the CEO&rsquo;s office operating efficiently.</li><li>
Manage travel, ensuring seamless logistics and detailed itineraries</li><li>
Provide direct support for expense management including accurate capture of billable expenses and compliance with firm policies</li><li>
Serve as a delegate or proxy relative to various approvals and workday tasks, vendor invoice processing, etc.</li><li>
Prepare meeting materials, agendas, and follow-up documentation</li><li>
Obtain and organize information for use in conferences, speeches, and reports</li><li>
Partner closely with executive assistants across the organization to coordinate executive schedules, leadership meetings, enterprise initiatives, and special events.</li><li>
Build and maintain effective working relationships with key executive assistants at member hospitals and supplier organizations to support executive-level collaboration and meeting execution.</li></ul>
Operational Excellence &ndash; 30%<ul><li>
Maintain an elevated level of professionalism and confidentiality in all interactions</li><li>
Ensure timely and accurate follow-through on client and stakeholder needs</li><li>
Support special projects and company-wide initiatives</li><li>
Drive operational excellence for the CEO&rsquo;s office by developing, standardizing, and continuously improving administrative processes, meeting workflows, and communication practices.
</li><li>Identify process gaps, bottlenecks, and coordination challenges, and implement practical solutions to improve responsiveness, accuracy, and overall effectiveness.
</li><li>Support the development of tools, templates, and administrative best practices that strengthen collaboration across executive assistants within the enterprise, member hospitals, and key external partners.</li></ul> 
Required Qualifications
Work Experience:
Years of Applicable Experience - 5 or more years
Education:
High School Diploma or GED (Required) 
Preferred Qualifications
Skills:<ul><li>
Significant experience supporting C-suite leaders, preferably in a complex, matrixed, or healthcare-related organization.</li><li>
Demonstrated ability to partner effectively with executive assistants, senior leaders, and external stakeholders in a highly professional environment.</li><li>
Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and competing demands with accuracy and composure.</li><li>
Excellent written and verbal communication skills, including the ability to draft polished executive correspondence and presentation materials.</li><li>
Strong judgment, discretion, and ability to manage confidential information appropriately.</li><li>
Advanced proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.</li><li>
Strong interpersonal skills and a collaborative, service-oriented approach.</li><li>
Ability to work independently, anticipate needs, and solve problems proactively.</li><li>
Experience coordinating across internal teams and external partner organizations is strongly preferred.</li><li>
Experience with Workday or similar ERP systems preferred</li><li>
Exceptional organizational, project management, and critical thinking skills</li><li>
Elevated level of discretion and ability to manage confidential information</li><li>
Collaborative, adaptable, and service-oriented mindset</li><li>
Efficient calendar and travel coordination with minimal conflicts or errors</li></ul>
Experience:<ul><li>
10+ years of progressive administrative experience</li><li>
Experience supporting senior executives in professional services (healthcare preferred)</li><li>
Proven ability to manage multiple high-priority responsibilities in a fast-paced environment</li></ul>
Education:<ul><li>
Bachelor's degree preferred</li></ul> 
Additional Job Requirements:<ul><li>
Remain in a stationary position for prolonged periods of time</li><li>
Be adaptive and change priorities quickly; meet deadlines</li><li>
Attention to detail</li><li>
Operate computer programs and software</li><li>
Ability to communicate effectively with audiences in person and in electronic formats.</li><li>
Day-to-day contact with others (co-workers and/or the public)</li><li>
Making independent decisions</li><li>
Ability to work in a collaborative business environment in close quarters with peers and varying interruptions</li></ul> 

Working Conditions: Remote 

Travel Requirements: Travel 1-20% within the US 

Physical Demands: Sedentary: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves remaining stationary most of the time. Jobs are sedentary if movement is required only occasionally, and all other sedentary criteria are met. 

Premier&rsquo;s compensation philosophy is to ensure that compensation is reasonable, equitable, and competitive in order to attract and retain talented and highly skilled employees. Premier&rsquo;s internal salary range for this role is $90,000 - $150,000. Final salary is dependent upon several market factors including, but not limited to, departmental budgets, internal equity, education, unique skills/experience, and geographic location. Premier utilizes a wide-range salary structure to allow base salary flexibility within our ranges. 
Qualified full-time and part-time employees also receive access to the following benefits:<ul><li>
Health, dental, vision, life and disability insurance</li><li>
401k retirement program</li><li>
Paid time off</li><li>
Participation in Premier&rsquo;s employee incentive plans</li><li>
Tuition reimbursement and professional development opportunities</li></ul>
Premier at a glance:<ul><li>
Granted World's Most Ethical Companies, Ethisphere, 2008-2026</li><li>
Named U.S. News &amp; World Report, Best Companies to Work For (2023, 2024, 2025)</li><li>
Accredited by Forbes: America&rsquo;s Best Management Consulting Firms 2024-2025</li><li>
Given Modern Healthcare Best in Business Awards: Consultants- Healthcare Management</li><li>
Awarded Cigna Workforce Designation Gold Level Recipient (2016,2017,2019,2020,2021,2022,2023,2025)</li></ul>
For a listing of all of our awards, please visit the Awards and Recognition section on our company website.
Employees receive:<ul><li>
Perks and discounts</li><li>
Access to on-site and online exercise classes</li></ul>
Premier is looking for smart, agile individuals like you to help us transform the healthcare industry. Here you will find critical thinkers who have the freedom to make an impact. Colleagues who share your thirst to learn more and do things better. Teammates committed to improving the health of a nation. See why incredible challenges require incredible people. 
Premier is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to unlawful discrimination because of their age, race, color, religion, national origin, ancestry, citizenship status, sex, sexual orientation, gender identity, gender expression, marital status, familial status, pregnancy status, genetic information, status as a victim of domestic violence, covered military or protected veteran status (e.g., status as a Vietnam Era veteran, disabled veteran, special disabled veteran, Armed Forces Serviced Medal veteran, recently separated veteran, or other protected veteran) disability, or any other applicable federal, state or local protected class, trait or status or that of persons with whom an applicant associates. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. In addition, as a federal contractor, Premier complies with government regulations, including affirmative action responsibilities, where they apply. EEO / AA / Disabled / Protected Veteran Employer. 
 
Premier also provides reasonable accommodations to qualified individuals with a disability or those who have a sincerely held religious belief. If you need assistance in the application process, please reply to diversity_and_accommodations@premierinc.com or contact Premier Recruiting at 704.357.0022. 
 
Personal Information submitted will be processed in accordance with Premier's Employee and Job Applicant Privacy Notice, which includes additional information about your privacy rights.</div>

Executive Assistant to CEO

Oracle

<div>
 
 Job Description
 
 
 
 We are seeking a highly skilled and proactive Executive Administrator to provide top-level administrative and strategic support to a Vice President or higher within OCI. This is a rare opportunity to support senior leadership at Oracle. The role plays a central part in driving communication, organization, and operational excellence across a high-impact senior office.
 
 
 
 Responsibilities
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support &amp; Communications
 
 
 
 <ul>
 <li>
 Manage multiple executive calendars, priorities, and communications with precision and confidentiality.
 </li>
 <li>
 Prepare meeting materials and briefings for internal and external engagements.
 </li>
 <li>
 Track key initiatives and organizational goals, ensuring follow-through and alignment.
 </li>
 <li>
 Manage travel, expenses, and budget tracking efficiently.
 
 
 
 </li>
 </ul>
 
 Program &amp; Event Management
 
 
 
 <ul>
 <li>
 Help with planning and content coordination for employee-facing events, external sessions, and team off-sites.
 </li>
 <li>
 Organize and execute team morale activities and leadership development events.
 
 
 
 </li>
 </ul>
 
 Stakeholder &amp; Relationship Management
 
 
 
 <ul>
 <li>
 Collaborate across functions and teams to gather and synthesize strategic insights.
 </li>
 <li>
 Partner with fellow EA&rsquo;s to share best practices, collaborate to the benefit of executives, and be an in-office contact for our Nashville HQ.
 </li>
 <li>
 Build trusted relationships across all levels of the organization to ensure smooth communication and initiative alignment.
 
 
 
 </li>
 </ul>
 
 Preferred Qualifications &amp; Skills
 
 
 
 <ul>
 <li>
 5+ years of experience supporting senior executives in a fast-paced, high-growth environment. Previous experience managing multiple executives is a plus.
 </li>
 <li>
 Proven project management skills with an ability to track complex initiatives and keep stakeholders aligned.
 </li>
 <li>
 Strong interpersonal and relationship management skills; ability to work across organizational levels with tact and professionalism.
 </li>
 <li>
 Excellent written and verbal communication skills; able to synthesize complex topics into clear, actionable messaging.
 </li>
 <li>
 Deep discretion and judgment in handling confidential information.
 </li>
 <li>
 Highly organized, proactive, and adaptable to shifting priorities and evolving business needs.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Disclaimer:
 
 
 
 Certain U.S. based or U.S. customer or client-facing roles may be required to comply with applicable requirements, such as immunization/occupational health mandates, and/or drug testing requirements.
 
 
 
 
 Range and benefit information provided in this posting are specific to the stated locations only
 
 
 
 US: Hiring Range in USD from $27.07 - $56.83 per hour; from: $56,300 - $118,200 per year. May be eligible for equity.
 
 
 Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
 
 
 Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
 
 
 Oracle US offers a comprehensive benefits package which includes the following:
 
 
 <ul>
 <li>
 Medical, dental, and vision insurance, including expert medical opinion
 </li>
 <li>
 Short term disability and long term disability
 </li>
 <li>
 Life insurance and AD&amp;D
 </li>
 <li>
 Supplemental life insurance (Employee/Spouse/Child)
 </li>
 <li>
 Health care and dependent care Flexible Spending Accounts
 </li>
 <li>
 Pre-tax commuter and parking benefits
 </li>
 <li>
 401(k) Savings and Investment Plan with company match
 </li>
 <li>
 Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
 </li>
 <li>
 11 paid holidays
 </li>
 <li>
 Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
 </li>
 <li>
 Paid parental leave
 </li>
 <li>
 Adoption assistance
 </li>
 <li>
 Employee Stock Purchase Plan
 </li>
 <li>
 Financial planning and group legal
 </li>
 <li>
 Voluntary benefits including auto, homeowner and pet insurance
 
 
 
 </li>
 </ul>
 The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
 
 
 Career Level - IC1
 
 
 
 About Us
 
 
 
 Only Oracle brings together the data, infrastructure, applications, and expertise to power everything from industry innovations to life-saving care. And with AI embedded across our products and services, we help customers turn that promise into a better future for all. Discover your potential at a company leading the way in AI and cloud solutions that impact billions of lives.
 
 
 True innovation starts when everyone is empowered to contribute. That&rsquo;s why we&rsquo;re committed to growing a workforce that promotes opportunities for all with competitive benefits that support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
 
 
 We&rsquo;re committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing accommodation-request_mb@oracle.com or by calling 1-888-404-2494 in the United States.
 
 
 Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans&rsquo; status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.
</div>

Senior Administrative Assistant

JPMorganChase

<div>JOB DESCRIPTION 
 
 
We are seeking a highly organized, proactive Executive Administrator to provide dedicated support across two senior leaders, the Head of Sports &amp; Entertainment Marketing and Head of Talent Partnerships &amp; Culture. This role sits at the intersection of high-visibility partnerships, internal and external stakeholder management, and fast-moving initiatives.
As a Senior Executive Administrative Assistant in the Sports &amp; Entertainment and Talent Partnerships &amp; Culture team, you will play a critical role in enabling senior leadership by organizing priorities, protecting executive time, and ensuring smooth day-to-day execution. The ideal candidate is a master coordinator who thrives in a dynamic environment, anticipates needs, and drives seamless follow-through across teams, external partners, and event management, while partnering closely with the team's shared Business Manager on scheduling, meeting preparation, and team collaboration needs.
Job responsibilities<ul><li>
Balance the support across two executives and own complex, dynamic calendars and scheduling across time zones; prioritize with sound judgment and safeguard executive focus time.</li><li>
Coordinate domestic and international travel booking and logistics; manage changes with agility.
</li><li>Handle expense reports, invoices, and procurement workflows with accuracy and compliance.</li><li>
Serve as a first point of contact and liaison for internal leaders, cross-functional partners, and external stakeholders.</li><li>
Plan and support team meetings, offsites, partner meetings, and workshops including scheduling logistics and material preparation ie Briefings, memos, and decks.</li><li>
Maintain up-to-date distribution lists, org charts, onboarding kits, and contact directories for key partners and vendors.</li><li>
Support budget tracking, POs, and contract routing in partnership with Finance, Legal, and Procurement.</li><li>
Coordinate headcount and staffing logistics (interviews, onboarding, access requests) in partnership with HR.</li><li>
Assist with partner outreach, talent scheduling, briefing documents and cross-functional coordination.</li><li>
Coordinate vendor onboarding and SOWs; track milestones and escalate risks early.</li><li>
Draft, proofread, and deliver professional correspondence and internal communications (including newsletters, announcements, team highlights, and recognition content) while maintaining organized file systems, knowledge repositories, and shared drives using an intuitive, brand-aligned taxonomy to ensure accuracy and consistency.</li></ul>
Required qualifications, capabilities, and skills<ul><li>
10+ years of experience supporting senior executives or teams in fast-paced environments;
</li><li>Exceptional calendar, travel, and logistics management across multiple time zones.</li><li>
Strong project coordination skills with an ability to prioritize, multi-task, and meet deadlines with minimal oversight.</li><li>
Polished written and verbal communication; discretion and professionalism in handling sensitive information.</li><li>
High proficiency with productivity and collaboration tools (e.g., Microsoft Outlook, Excel, PowerPoint, Teams; or Google Workspace, project-management tools such as Asana, Smartsheet, or Monday.com).</li><li>
Comfortable interfacing with executives, talent/agents, partners, and vendors; client-service mindset.</li><li>
Detail-obsessed with a bias toward action, accountability, and continuous improvement.</li></ul>
Preferred qualifications, capabilities, and skills<ul><li>
Experience in marketing, partnerships, entertainment, sports, or talent operations a plus.
</li><li>Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul>
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options. 
 
ABOUT US 
 
 
Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
Equal Opportunity Employer/Disability/Veterans 
 
 
ABOUT THE TEAM
 
 
Our Consumer &amp; Community Banking division serves our Chase customers through a range of financial services, including personal banking, credit cards, mortgages, auto financing, investment advice, small business loans and payment processing. We're proud to lead the U.S. in credit card sales and deposit growth and have the most-used digital solutions &ndash; all while ranking first in customer satisfaction.</div>

Senior Executive Assistant, Sports & Entertainment and Talent Partnerships & Culture

Tennessee State Government

<div>Executive Service
<h2 class="jobSectionHeader">EXECUTIVE ADMINISTRATIVE ASSISTANT</h2><h3 class="jobSectionHeader">
Department of General Services</h3><h3 class="jobSectionHeader">
Commissioner's Support</h3><h3 class="jobSectionHeader">
Nashville, TN</h3><h3 class="jobSectionHeader">
Annual Salary: $61,200.00 - $76,476.00</h3><h3 class="jobSectionHeader">
Closing Date: 06/17/2026</h3><h3 class="jobSectionHeader">
This position is Primarily In-Person</h3><h3 class="jobSectionHeader">
For more information, visit the link below: 
https://acrobat.adobe.com/id/urn:aaid:sc:US:cdb9a53b-dedf-4a75-b270-ec07223d7cb6</h3> 
How you make a difference in this role:
As an Executive Administrative Assistant 1, you will serve as a trusted administrative partner to the Office of General Counsel and the Assistant Commissioner of Administrative and Fiscal Services for the Department of General Services (DGS). In this role, you will provide executive-level administrative support, coordinate executive priorities, manage confidential information, and facilitate communication with internal and external stakeholders. This position is part of the Administration division and reports to the General Counsel and provides support to both the Office of General Counsel and the Assistant Commissioner of Administrative and Fiscal Services. The successful candidate will demonstrate professionalism, discretion, sound judgment, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced environment with minimal supervision. The position has an on-site work schedule, with the opportunity for limited remote work. The monthly starting salary is $5,100 to $6,373. The State of Tennessee offers competitive benefits, including health, dental, vision, and life insurance; tuition assistance; retirement plans; employee discounts; free downtown parking; generous annual and sick leave; and State holidays. More information regarding benefits can be found at www.tn.gov/hr/employees1/benefits.html.
Key Responsibilities:<ul><li>
Provide executive-level administrative support to the General Counsel and Assistant Commissioner of Administrative and Fiscal Services.</li><li>
Coordinate and maintain executive calendars, appointments, meetings, and scheduling priorities.
</li><li>Plan and coordinate meetings, conferences, presentations, and special events.</li><li>
Prepare meeting agendas, compile materials, document decisions, and track action items.</li><li>
Research, compile, organize, and distribute information and materials needed by executive leadership.</li><li>
Draft, edit, proofread, and distribute correspondence, reports, presentations, and other documents.</li><li>
Maintain confidential legal, personnel, financial, and administrative records and documentation.</li><li>
Exercise discretion and professionalism when handling sensitive and confidential information.</li><li>
Serve as a primary point of contact for internal and external stakeholders and respond to inquiries in a professional and timely manner.
</li><li>Coordinate logistics for department-wide meetings, events, and special projects, including room reservations, invitations, and catering arrangements.</li><li>
Prepare PowerPoint presentations and provide technical support for meetings and presentations.</li><li>
Process timekeeping, travel reimbursements, and expense-related documentation.</li><li>
Coordinate State Capitol Commission requests and related documentation.</li><li>
Maintain and organize electronic and physical filing systems in accordance with records management requirements.</li><li>
Review incoming correspondence and communications and route information appropriately.</li><li>
Support executive leadership with special projects and administrative initiatives as assigned.</li><li>
Ensure compliance with applicable Department policies, State procedures, and administrative requirements.</li><li>
Perform other duties as assigned.</li></ul>
Minimum Qualifications:
Minimum Qualifications Completion of a bachelor's degree from an accredited college or university; or three years of progressively responsible professional administrative support experience, executive support experience, or closely related work.
Preferred Qualifications:
<ul><li>Experience supporting executive leadership, senior management, or legal professionals.</li><li>
Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.</li><li>
Strong organizational, planning, and project coordination skills.</li><li>
Exceptional customer service and interpersonal skills.</li><li>
Excellent verbal and written communication skills.</li><li>
Demonstrated ability to manage confidential information with discretion and professionalism.</li><li>
Experience coordinating meetings, events, travel arrangements, and executive calendars.</li><li>
Current Notary Public certification or willingness to obtain certification.</li></ul>
Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.</div>

EXECUTIVE ADMINISTRATIVE ASSISTANT - 78484

Cambridge Health Alliance

<div><div>Location: CHA Cambridge Hospital 
Category: Clerical and Administrative Support 
Department: Executive Administration 
Job Type: Full time 
Union Name: Non Union
Work Schedule: Day 
Length Of Shift(s) In Hours: 8 hours 
Shift Details: 9:00 - 5:30 
Hours/Week: 40.00
 
Weekend Requirements: No 
Holiday Requirements: No 
On Call Requirements: No 
Under the general supervision of the Executive Office and reporting to the Executive Assistant to the CEO, the Executive Assistant II, is responsible for on-site high-level and strategic administration of the Executive Office and Office of Academic Affairs. This role assists with high-profile projects and initiatives, coordinates large-scale events, maintains complex schedules, and oversees office workflows. The position handles confidential and time-sensitive matters with discretion and professionalism.
Key Responsibilities:
Executive &amp; Administrative Support<ul><li>Provide administrative and strategic support to the Chief Academic Officer, The Chief Quality Officer, The Medical Director of Care Coordination and other members of the Senior Leadership Team in the Executive suite as needed.</li><li>Coordinate complex calendars, travel, and meetings; anticipate scheduling needs.</li><li>Draft, edit, and manage communications including correspondence, meeting agendas, minutes, reports, and presentations.</li><li>Prioritize and triage incoming requests, correspondence, and phone calls.</li><li>Manage highly confidential and sensitive information with professionalism.</li><li>Serve as a liaison to clinical, academic, and operational staff; represent leadership at internal and external meetings.</li><li>Maintain professional, welcoming, and well-organized office environments.</li><li>Assists with the organization of the Executive suite, including work processes, mailings/correspondence, and purchasing supplies.</li></ul>
Academic Affairs &amp; Strategic Support<ul><li>Assists with all academic programs developed and/or operated through the Office of Academic Affairs</li><li>Supports strategic planning for Academic Operations</li><li>Develops academic reports, newsletters, and collaborate with marketing on other promotional materials, publications and local and national communications of academic accomplishments</li><li>Regularly provides updated materials to Provider recruitment on academic opportunities for new hires</li><li>Proficiency with affiliated medical schools&rsquo; appointment and promotions processes and consultation on CV preparation - preferable</li><li>Participation at meetings of peer-administrators of offices of faculty|academic affairs at our affiliated medical schools, and awareness of policies and practices that pertain to the CHA Office of Academic Affairs</li><li>Assists with grant applications and research submissions - Preferable</li><li>Assists with survey distribution and evaluation data collection.</li></ul>
Program &amp; Event Coordination<ul><li>Plan and coordinate academic and clinical events including poster sessions, galas, symposiums, award ceremonies, and other functions as needed.</li><li>Supports all phases of event logistics: vendor coordination, AV setup, publicity, space reservation, and participant communications.</li><li>Assists with coordination nomination, application and selection processes for internal awards, fellowships, small grants and external honors.</li></ul>
Project Management<ul><li>Plan and execute executive-level projects independently with minimal oversight.</li><li>Manage invoicing, accounts payable, and office procurement processes.</li><li>Maintain digital files, databases, websites, team sites, and shared folders.</li><li>Coordinate relocations, space assignments, and IT/AV setup for academic or administrative teams.</li></ul>
The position is on site at the Executive Office Suite of CHA. The role is also expected to handle other duties as assigned and appropriate for the role.
Qualifications
Education: Bachelor&rsquo;s degree strongly preferred. Equivalent experience may be substituted. 4
Experience: Minimum 5&ndash;7 years of executive-level administrative experience, preferably in a healthcare or academic setting.
Skills:<ul><li>Excellent interpersonal, communication, and writing skills.</li><li>Proven ability to manage multiple high-priority tasks and stakeholders with discretion.</li><li>Proficiency in Google Workspace (including Google Drive, Docs, Slides, Sheets, Calendar, Meets and Gmail) and Microsoft 365 (including Word, Excel, PowerPoint, Outlook); Adobe preferred.</li><li>Strong project management and organizational skills.</li><li>Ability to work independently and collaboratively across departments.</li><li>Familiarity with professional conduct standards, customer service, and confidentiality best practices.</li></ul> 
 
 
Please note that the final offer may vary within the listed Pay Range, based on a candidate's experience, skills, qualifications, and internal equity considerations. 
 
In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment.</div>
Cambridge Health Alliance brings Care to the People - including your neighbors, friends and family. Our local hospitals and care centers serve our vibrant, diverse communities, and play an integral role in improving health. As passionate advocates for the underserved, we actively partner with our communities to take on challenging public health issues, and conduct important research to help reduce barriers to care. We believe that everyone deserves access to high quality, convenient health care. This is why our employees believe in where they work and why many build long, rewarding careers at CHA.

Healthcare is changing rapidly. CHA has a strategic plan that charts a proactive course for our future. It is built on a vision of equity and excellence for everyone, every time. It also recognizes that our workforce is our most valuable asset and prioritizes competitive salaries, benefits and professional development opportunities for employees. The strategic plan is changing the way we provide care and improving the health and experience of our patients; we are looking for smart, committed, compassionate people who want to be part of making our vision of better health and equity a reality.

At CHA, you can believe in where you work and go home every day knowing you made a difference. Join our team and help us bring Care to the People.</div>

Executive Assistant II

Zones IT Solutions

<div>
 
 Description
 
 
 
 Company Overview:
 
 
 When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there&rsquo;s really only one: Zones &ndash; First Choice for IT.TM
 
 
 Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud &amp; Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.
 
 
 
 Position Overview
 
 
 
 We are seeking a proactive and organized Admin Executive to join our team. The ideal candidate will have significant experience in handling administrative tasks, implementing procurement strategies, managing vendor relationships, and ensuring smooth coordination of events. The role requires a strong attention to detail, excellent negotiation skills, familiarity and comfort in using ERP systems and Microsoft Office.
 
 
 
 What You&rsquo;ll Do As The Administration Executive
 
 
 
 Employees employed in the role of Administration Executive shall be required to apply their independent mind and demonstrate intellectual abilities in their decision-making.
 
 
 The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be a comprehensive list of the duties and responsibilities of the position, and the duties and responsibilities may change without notice.
 
 
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Oversee day-to-day administrative operations and provide support to the Admin Manager.
 </li>
 <li>
 Maintain accurate documentation of office supplies, facilities, f ixed assets and other administrative records.
 </li>
 <li>
 Coordinate with internal departments to ensure all admin-related requests are handled promptly and efficiently.
 </li>
 <li>
 Procurement and Vendor Management:
 </li>
 <li>
 Implement procurement strategies to optimize cost, quality, and timely delivery of goods and services.
 </li>
 <li>
 Maintain updated records of orders, delivery schedules, and vendor details.
 </li>
 <li>
 Establish and maintain strong relationships with vendors and service providers.
 </li>
 <li>
 Negotiate prices, contracts, and terms with vendors to achieve the best value for the organization.
 </li>
 <li>
 Inventory and Asset Management:
 </li>
 <li>
 Oversee inventory control and ensure accurate tracking of all office supplies and equipment.
 </li>
 <li>
 Implement best practices for inventory management, including periodic audits and reordering of assets and supplies.
 </li>
 <li>
 Ensure proper documentation and upkeep of fixed asset records.
 </li>
 <li>
 Event Coordination:
 </li>
 <li>
 Coordinate, and execute events of various nature, whether indoor or outdoor, such as team-building activities, corporate meetings, and other organizational events.
 </li>
 <li>
 Liaise with vendors, venues, and internal teams to ensure all event requirements are met.
 </li>
 <li>
 Manage event logistics, including budgeting, scheduling, and post -event evaluation.
 
 
 </li>
 </ul>
 
 What You Will Bring To The Team
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 </li>
 <li>
 Minimum of 5-8 years of experience in administration, procurement or event management.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent communication and negotiation skills.
 </li>
 <li>
 Knowledge and prior experience of bookkeeping is a plus.
 </li>
 <li>
 Proficiency in MS Office and familiarity with ERP systems.
 
 
 </li>
 </ul>
 
 Zones Offers a Comprehensive Benefits Package
 
 
 
 At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer life insurance, optional health insurance, EOBI, and a voluntary pension scheme in line with Company policy. Employees also enjoy additional perks such as Complimentary meals, and access to our in-house gym.
 
 
 We take pride in being an equal opportunity employer and remain dedicated to maintaining a workplace free from discrimination of any kind. If you are passionate about driving innovation in IT, sales, engineering, or operations, Zones provides a dynamic and collaborative environment to help you grow your career.
 
 
 All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.
 
 
 Job timings: Rotational Shifts
 
 
</div>

Administration Executive

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