executive administrator

Applied Research Associates, Inc

<p></p><div><p><b>ARA is seeking a dynamic and detail-oriented Executive Administrator to support senior leadership team in a fast-paced, professional environment. As a key member of our administrative team, you will play a critical role in ensuring seamless day-to-day operations, managing complex schedules, coordinating meetings and travel, and handling a wide range of administrative tasks with professionalism and discretion.</b></p>
<p><b>This role is ideal for a proactive individual who excels at multitasking, thrives under pressure, and delivers exceptional customer service. If you&rsquo;re highly organized, adaptable, and ready to make an impact, we invite you to bring your talents to ARA and contribute to the success of our growing organization.</b></p><br>
<p></p><ul><li><b>What you&rsquo;ll do as an Executive Administrator
</b><ul><li>Prioritize tasks and manage time effectively to meet deadlines</li>
<li>Ensure timely reminders for important deadlines and meetings</li>
<li>Prepare agendas, attend meetings, and compile minutes when required</li>
<li>Identify opportunities for process improvement and implement streamlined workflows</li>
<li>Collect, organize, and maintain excel data sets for the government relations team</li>
<li>Build and maintain positive relationships with internal stakeholders</li>
<li>Act as a liaison between team members, departments, and external partners</li>
<li>Manage and coordinate calendars, including scheduling meetings, appointments, and travel arrangements</li>
<li>Anticipate scheduling conflicts and proactively resolve them to optimize the executive's time</li>
<li>Coordinate logistics for meetings, conferences, and events hosted or attended by the executive team</li>
<li>Coordinate domestic and international travel, including flights, accommodations, and itineraries as needed</li>
<li>Provide necessary travel documents and information to ensure smooth travel experiences</li>
<li>Submit and track expense reports, ensuring accuracy and compliance with company policies</li>
<li>Draft, proofread, and edit emails, memos, reports, and other documents as needed</li>
<li>Manage document workflows, approvals, and signatures as needed</li>
</ul></li><li><b>Executive Administrator Requirements</b>
<ul><li>The successful candidate will place the highest priority on satisfying the needs of and reducing the burdens on the supported executive team</li>
<li>Bachelor&rsquo;s degree with 0-2 years of experience OR 6-8 years of experience in lieu of a degree</li>
<li>Proven experience as an executive or administrative assistant or in a similar role</li>
<li>Exceptional organizational and multitasking abilities</li>
<li>Strong written and verbal communication skills</li>
<li>Proficient in Microsoft Office Suite and other relevant software</li>
<li>Attention to detail and problem-solving skills</li>
<li>Ability to work independently and collaboratively in a fast-paced environment</li>
<li>Recommendations and/or references are highly encouraged</li>
</ul></li></ul><p></p><p><b>C</b><b>ompany &amp; Division Information</b></p>
<p>Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 2,200 employee-owners and continues to grow. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.</p>
<p>At ARA, employees are our greatest assets. The corporation realizes that employee ownership spawns greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm. Employees contributions not only add to the company&rsquo;s success, but also their own through the Employee Stock Ownership Plan (ESOP). The motto, &ldquo;Engineering and Science for Fun and Profit&rdquo; sums up the ARA experience. For additional information and an opportunity to join this unique workplace, please apply at careers.ara.com.</p>
<p></p><h4 class="jobSectionHeader"><b>Behaviors</b></h4>
Required
<ul><li>Team Player: Works well as a member of a group</li>
<li>Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well</li>
<li>Dedicated: Devoted to a task or purpose with loyalty or integrity</li>
</ul><h4 class="jobSectionHeader"><b>Motivations</b></h4>
Required
<ul><li>Self-Starter: Inspired to perform without outside help</li>
<li>Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals</li>
</ul><p>Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities<br>
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</p></div>

Executive Administrator

Klein Energy

<p><b>Klein Energy LLC</b></p><p><b>Executive Administrator</b></p><p><b>ABOUT KLEIN ENERGY LLC</b></p><p>Klein Energy LLC is a premier advisory and consulting firm based in Austin, Texas. Since 2006, the firm has provided strategic counsel to both domestic and international clients across the energy, utility, nuclear, water, and national security sectors. Klein Energy specializes in market entry and growth strategy, policy and legislative guidance, regulatory navigation, and corporate strategy. The firm is led by Dale and Becky Klein, whose combined expertise and leadership position Klein Energy as a trusted advisor to high-level government entities, global corporations, and industry leaders.</p><p><b>ABOUT THE OPPORTUNITY</b></p><p>The Executive Administrator (EA) serves as a highly-trusted partner to the principals of Klein Energy, providing comprehensive administrative, operational, and strategic support. This role extends beyond traditional administrative duties and offers the opportunity to contribute to high-level business operations, client engagement, and process optimization.</p><p>The EA will manage complex scheduling, financial coordination, travel logistics, and communications while interfacing with senior leaders across government and corporate sectors. This individual will also play a key role in supporting presentations and ensuring seamless day-to-day operations across multiple business interests.</p><p><b>WHAT YOU&rsquo;LL DO</b></p><p>Maximizing productivity of principals:</p><ul><li>Plan, prioritize, and maintain complex calendars for Dale and Becky Klein</li><li>Schedule and coordinate meetings, including communication with high-level stakeholders</li><li>Arrange and manage domestic and international travel logistics</li><li>Support ongoing communications with clients, partners, and executive-level contacts</li><li>Serve as a liaison with senior leaders across U.S. and international organizations</li></ul><p>Managing financial operations and reporting:</p><ul><li>Prepare and issue client invoices</li><li>Track accounts receivable and follow up on outstanding invoices</li><li>Gather, organize, and submit expense receipts and travel reimbursements</li><li>Manage vendor invoices, including tracking and processing payments</li><li>Support the financial operations of Klein Energy and its clients with accuracy and discretion</li></ul><p>Supporting presentations, client deliverables and partner engagements:</p><ul><li>Assist with coordination across the principals&rsquo; various business activities</li><li>Enhance and refine PowerPoint presentations and slide decks</li><li>Assist in preparing materials for client /partner meetings and strategic discussions</li><li>Support the development of polished, professional deliverables</li><li>Interact professionally with clients, partners, and stakeholders on business-related matters</li></ul><p>Coordinating events, logistics and administrative operations:</p><ul><li>Support event planning and coordination</li><li>Order supplies, materials, and occasional personal items as needed</li><li>Provide day-to-day administrative and operational support across business functions</li></ul><p>Developing operational efficiency and systems:</p><ul><li>Identify opportunities to improve internal processes and workflows</li><li>Develop and implement systems that enhance efficiency and organization</li><li>Organize and maintain digital files and data in a structured and accessible manner</li></ul><p><b>WHAT YOU&rsquo;LL BRING</b></p><p><b>Professional Expertise</b></p><ul><li>Proven experience supporting senior executives in a high-level administrative role</li><li>Highly detail-oriented with a commitment to accuracy, excellence, and follow-through</li><li>Excellent organizational, time management, and multitasking abilities</li><li>Sophisticated written and verbal communication skills</li><li>Strong proficiency in Microsoft Office Suite, particularly Outlook, Excel, and PowerPoint</li><li>Experience handling financial tracking, invoicing, or bookkeeping tasks</li></ul><p><b>Key Characteristics</b></p><ul><li>Intuitive and analytical thinker who can understand complex systems and streamline processes</li><li>Trustworthy and discreet in handling sensitive and confidential information with integrity</li><li>High emotional intelligence enabling strong, professional relationships across all levels</li><li>Creative and solutions-oriented, with a willingness to take initiative and think innovatively</li><li>Confident communicator, capable of interacting with senior officials, executives, and stakeholders</li><li>Proactive self-starter who anticipates needs and takes ownership of responsibilities</li></ul><p>Based in or near the Austin/Central Texas area</p><p>Experience working in energy, power sector, government or related fields preferred but not required</p><p><i>Please note: Priorities shift and evolve quickly. Your role may expand or change based on the needs of the business at any given time, so the responsibilities listed may not be exhaustive.</i></p><p><b>OUR VALUES: Integrity, Service Before Self &amp; Excellence in All You Do</b></p><ul><li>Strategic Thinking at Every Level: We operate at the intersection of policy, industry, and global markets. We connect dots across energy, government, and business to deliver meaningful insight.</li><li>Operate with Precision &amp; Agility: Our work supports high-stakes decisions. We prioritize what matters, move quickly, and execute with accuracy and intention.</li><li>Own the Outcome: Everyone at Klein Energy is trusted with real responsibility. We follow through, take initiative, and treat every detail, big or small, as mission critical.</li><li>Clarity in Communication: We engage with senior leaders across government and industry. Clear, thoughtful, and confident communication is at the core of everything we do.</li><li>Navigate Complexity with Confidence: From regulatory landscapes to global markets, we step into complex environments, simplify what matters, and create structure where it&rsquo;s needed most.</li><li>Build Systems that Scale: We don&rsquo;t just manage work, we improve it. We continuously refine processes, create efficiencies, and build systems that support long-term success.</li><li>Trusted Partnership: Discretion, integrity, and trust are foundational. Our clients rely on us to operate with professionalism and sound judgment in every interaction.</li><li>Committed to Impact: The sectors we serve, energy, infrastructure, and national security, shape the future. We are driven by the importance of this work and the role we play in it.</li><li>High Standards, Human Approach: We believe in servant leadership and hold ourselves to a high bar while fostering strong, respectful relationships. Professionalism and approachability go hand in hand.</li></ul><p><b>HOW TO APPLY</b></p><ul><li>To ensure you read to the end, to apply please submit a cover letter, resume and three professional references to Amy Martinez at amy@creuscounsel.com. Candidates are asked not to contact any of the principals of Klein Energy directly.</li></ul><p>Ability to Commute:</p><ul><li>Austin, TX 78701 (Required)</li></ul><p>Work Location: Hybrid remote in Austin, TX 78701</p>

Portland Museum of Art

<div><div><p><b>Position Summary:</b></p>
<p>
The Executive Administrator provides comprehensive administrative support to the Executive Director and Executive Deputy Director, with the highest level of discretion and professional judgment. This role serves as a trusted strategic partner and operational anchor, enabling executive leadership to focus on mission-critical priorities. The Executive Administrator&rsquo;s primary duty is to perform high-level administrative work directly related to managing the PMA&rsquo;s general business operations, and this role exercises independent judgment, discretion, and initiative on matters of significance, managing complex schedules and communications with minimal supervision and coordinating across departments and external stakeholders. This role requires exceptional professionalism, strict confidentiality, and agility in navigating competing priorities in a fast-paced, evolving environment.</p><br>
<p></p>
<p><b>
Job Functions:</b></p><br>
<p></p>
<ul><li><b>
Executive and Administrative Support</b>
<ul><li>Independently manages complex, high-stakes, high-volume scheduling and communications on behalf of the Executive Director and Executive Deputy Director, overseeing daily executive office operations and ensuring leadership time is focused on strategic priorities.</li><li>
Resolves scheduling and priority conflicts with diplomacy and independent judgment, balancing competing demands and ensuring critical obligations are met (and appropriately escalated when necessary).</li><li>
Acts as gatekeeper, protecting executive leadership&rsquo;s time and ensuring their capacity is devoted to high-priority, mission-critical activities.</li><li>
Oversees and directs the flow of information (email, phone, mail) in and out of the Executive Director&rsquo;s Office, prioritizing critical communications and ensuring timely, appropriate responses.</li><li>
Plans and orchestrates on-site and off-site executive meetings, managing all logistics (venue, catering, remote access, materials) to ensure seamless execution and that attendee needs are met.</li><li>
Serves as a key resource and subject-matter expert for PMA staff on administrative procedures, templates, and internal systems, providing guidance and ensuring organization-wide adherence to established standards.</li><li>
Establishes and enforces professional standards for administrative documents in alignment with the PMA brand charter, ensuring all executive communications and documents reflect consistent quality and brand compliance.</li><li>
Drafts, edits, and finalizes high-level correspondence, reports, and other documents on behalf of executive leadership, ensuring accuracy, clarity, and that all communications appropriately represent the PMA&rsquo;s standards.</li><li>
Provides high-level administrative support to other leadership team members as needed, particularly on sensitive or high-priority projects or tasks, to ensure continuity of operations.</li><li>
Plans and manages complex travel itineraries for Executive Leadership and coordinates select high-level outreach, ensuring efficient logistics and effective representation of the Executive Director&rsquo;s Office in external engagements.</li><li>
Manages the Executive Director&rsquo;s Office budget, with full accountability for tracking and reconciling expenditures, and prepares budget reports to support informed financial decision-making.</li>
Works closely with the Board Relations Manager and serves as the designated backup Board liaison in the Manager&rsquo;s absence, ensuring continuity of high-level Board support and communication.<br>
<li>
</li></ul>
</li><li><b>Board and Committee Coordination</b>
<ul><li>Partners with the Board Relations Manager to facilitate Board of Trustees and key committee (e.g., Executive, Governance) operations: managing all meeting logistics, preparing and distributing board materials, maintaining official records, and recording minutes to support effective governance.</li>
Serves as a key resource on Board governance processes and ensures strict adherence to PMA Bylaws and committee procedures, upholding sound governance practices and institutional compliance.<br>
<li>
</li></ul>
</li><li><b>Project and Strategic Support</b>
<ul><li>Coordinates and tracks the implementation of major strategic initiatives (including the Strategic Plan and Campus Plan) on behalf of executive leadership, ensuring milestones are met and initiatives remain aligned with museum-wide objectives.</li><li>
Provides high-level support for special projects in institutional planning, major exhibitions, art acquisitions, and fundraising initiatives, ensuring these projects advance in line with executive directives and strategic goals.</li>
Leads coordination of the museum&rsquo;s AAM reaccreditation process, overseeing data collection, narrative development, and site visit logistics to ensure full compliance with accreditation standards and successful outcomes.<br>
<li>
</li></ul>
</li><li><b>Interdepartmental Collaboration</b>
<ul><li>Collaborates on (and at times leads) cross-departmental special projects at the direction of executive leadership, ensuring effective team coordination and alignment with overall organizational objectives.</li><li>
Acts as the primary liaison between the Executive Director&rsquo;s Office and internal departments, Trustees, donors, and key external stakeholders, representing executive leadership and ensuring clear, consistent communication and follow-through on institutional priorities.</li><li>
Collaborates with the Philanthropy and Curatorial teams on high-priority donor cultivation logistics and prospect management activities, ensuring executive involvement is well-coordinated and strategically utilized.</li><li>
Responds on behalf of the Executive Director&rsquo;s Office to internal and external inquiries regarding museum programs, exhibitions, and administrative matters, providing authoritative information, resolving issues, and ensuring responses reflect PMA&rsquo;s standards and policies.</li></ul><br>
</li></ul>
<p><b>Qualifications:</b></p>
<ul><li>
Bachelor&rsquo;s degree in business administration, communications, or related field.</li><li>
3-5 years of administrative, board support, or office management.</li><li>
Non-profit experience preferred.</li><li>
A combination of related education, certifications, and experience may be considered.</li><li>
Experience supporting executive leadership and governance operations.</li><li>
Experience maintaining filing systems, ensuring compliance, and managing sensitive records.</li><li>
Experience coordinating event logistics and organizational accreditation processes, preferred.</li></ul><br>
<p><b>
Skills and Competencies:</b></p>
<ul><li>
Strong customer service and interpersonal skills.</li><li>
Remains calm and effective under pressure, handles challenges professionally.</li><li>
Adaptable and flexible, able to adjust to varying situations and audiences.</li><li>
Strong written and verbal communication skills for documentation and collaboration.</li><li>
Exceptional organizational and time management skills to handle multiple tasks efficiently.</li><li>
Proficient in using computers, digital devices, and common software applications.</li><li>
Manages large amounts of data accurately and efficiently.</li><li>
Skilled in identifying root causes and problem-solving.</li><li>
Capable of developing reports, presentations, and summaries to support decision-making.</li><li>
Basic financial awareness to interpret reports and manage budgets.</li><li>
Technical expertise in handling specialized equipment and industry-specific tools.</li><li>
Ensures high standards of accuracy and quality in all tasks.</li><li>
Demonstrates adaptability, resilience, and a continuous learning mindset.</li><li>
Handles sensitive and confidential information with discretion and professionalism.</li><li>
Assesses issues and recommends solutions within delegated authority.</li><li>
Independently manages routine decisions while knowing when to escalate.</li><li>
Flags risks or emerging issues proactively.</li><li>
Operates effectively in ambiguous or evolving situations.</li></ul><br>
<p><b>
Standards of Excellence:</b></p>
<ul><li>
Strives to maintain a friendly and welcome attitude toward all.</li><li>
Builds positive relationships through kindness, respect, and attentiveness.</li><li>
Respects and is sensitive to diverse cultures, orientations, and perspectives.</li><li>
Supports inclusivity by promoting equity and addressing barriers.</li><li>
Communicates effectively and professionally.</li><li>
Adheres to the PMA brand charter and style guide.</li><li>
Delivers exceptional customer service in all visitor areas.</li><li>
Works collaboratively to achieve common goals.</li><li>
Inspires and motivates others.</li><li>
Demonstrates responsibility, reliability, and ethical behavior.</li><li>
Always follows safety protocols and procedures.</li></ul><br>
<p><b>
Other Requirements:</b></p>
<ul><li>
Successfully pass a background check and any required pre-employment screenings.</li><li>
Valid State of Maine Class C driver&rsquo;s license, preferred.</li><li>
Flexibility to work evenings, weekends, and holidays as needed to support programs and events.</li><li>
Occasional emergency response availability may be required for urgent needs or critical situations.</li><li>
Occasional local, regional, and national travel to partner institutions, exhibitions, industry events, training, and professional development.</li></ul><br>
<p><b>
Working Conditions and Physical Demands:</b></p>
<p><b>
Work Environment:</b> In-person at PMA or affiliated sites, involving office and onsite engagement.</p>
<p><b>
Physical Demands:</b> Frequent computer use; visual and auditory acuity; occasional lifting up to 20 lbs.</p>
<p><b>
Exposures:</b> Varying office and event environments; fluctuating noise levels; large meetings and events.</p>
<p>
Flexible Workday Agreements allowing employees to work remotely one day per week may be available to eligible employees consistent with the PMA&rsquo;s Flexible Workday Policy.</p><br>
<p><b>
Other Duties as Assigned:</b></p>
<p>
This job description outlines the primary duties, responsibilities, and expectations for this role. However, the employer reserves the right to modify or update job functions as needed to meet evolving business needs, with or without notice.</p><br>
<p><b>
Equal Opportunity Employer:</b></p>
<p>
The PMA is committed to diversity and is an equal opportunity employer. We do not discriminate based on race, color, religion, national origin, age, sex, sexual orientation, disability, veteran status, whistleblower status, familial status, gender identity or expression, genetic information, or any other legally protected characteristic.</p>
<p>
In accordance with the Americans with Disabilities Act (ADA) and the Maine Human Rights Act, the PMA provides reasonable accommodations for qualified individuals with disabilities unless doing so would result in undue hardship. This policy covers all employment practices, including the application process. For accommodation requests, please contact the PMA&rsquo;s Human Resources department.</p>
</div><p><b>
Benefits &amp; Employee Perks</b></p>
<p><b>
Paid Time Off</b></p>
<ul><li><b>
Vacation Leave</b> &ndash; 4 weeks annually to start, with accrual increasing based on length of service</li><li><b>
Sick Leave</b> &ndash; 10 days annually</li><li><b>
Paid Holidays</b> &ndash; 13 paid holidays per year, including a floating holiday</li></ul><br>
<p></p>
<p><b>
Family &amp; Medical Leave</b></p>
<ul><li><b>
Maine Paid Family and Medical Leave (PFML)</b> &ndash; Job‑protected, wage‑replacement leave as provided under State of Maine law and program requirements</li></ul>
<p><b>
Health &amp; Insurance Benefits</b></p>
<ul><li>
Medical insurance with employer cost‑sharing</li><li>
Dental and vision insurance options</li><li>
Health Reimbursement Account (HRA) for eligible employees</li><li>
Medical and Dependent Care Flexible Spending Account (FSA)</li><li>
Life insurance</li><li>
Long‑term disability coverage, subject to plan terms</li></ul>
<p><b>
Retirement &amp; Financial Benefits</b></p>
<p>
Participation in a 403(b) retirement plan with up to 4% employer match, subject to plan rules and eligibility</p>
<p><b>
Employee Support &amp; Well‑Being</b></p>
<p>
Access to the Employee Assistance Program (EAP), offering confidential support for mental health, work‑life balance, and financial counseling</p>
<p><b>
Work‑Life Balance</b></p>
<p>
Flexible scheduling or alternative work arrangements may be available, based on operational needs and approval</p>
<p><b>
Museum‑Related Employee Perks</b></p>
<ul><li>
PMA admission and membership privileges</li><li>
Access to reciprocal museum admission programs, offering free or discounted admission at participating institutions</li></ul>
<p>
Benefits, compensation practices, and employee perks are governed by applicable laws, PMA policies, benefit plan documents, and any relevant collective bargaining agreement. Eligibility, coverage, and availability may vary by position and are subject to change.</p></div>

Executive Administrator - 2026

Quantinuum

<div><div>We are seeking a <b>Lead Executive Administrator</b> to work remotely. You will use your administrative and organizational skills to provide general administrative support to Quantinuum executives, including Vice Presidents, Sr. Vice Presidents, and Officers of the company. You will work closely with the business leaders and enjoy interaction with internal employees and external customers. You will contribute to a team of highly committed professionals who&rsquo;s organizational and communication skills ensure smooth travel planning, calendar coordination, complex meeting planning, and other administrative business processes. You will contribute to a team-based culture and friendly working environment.</div>
<h3 class="jobSectionHeader"><b>Key Responsibilities:</b></h3><div>
<ul><li>Elevated level of confidentiality.</li>
<li>Provide high-level administrative support by managing the executive&rsquo;s calendar, including making appointments and prioritizing the most sensitive matters, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls.</li>
<li>Help plan and coordinate company events, meetings, and employee team building activities or special projects.</li>
<li>Highly effective at maintaining files, and organizing documents as needed.</li>
<li>Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.</li>
<li>Plans/organizes and implements events, business luncheons, or client dinners.</li>
<li>Manages all expenses for their executive and entering into T&amp;E system.</li>
<li>Prepares reports, presentations, data, records, and correspondence for meetings.</li>
</ul></div><h3 class="jobSectionHeader"><b>YOU MUST HAVE:</b></h3><div>
<ul><li>High School Diploma/GED.</li>
<li>Minimum 2+ years of experience providing administrative support to senior-level leaders scheduling. appointments/updating calendars and coordinating travel required.</li>
<li>Due to Contractual requirements, must be a U.S. Citizen, permanent resident or green card holder</li>
</ul></div><h3 class="jobSectionHeader"><b>WE VALUE:</b></h3><div>
<ul><li>Associate degree Preferred.</li>
<li>Experience of working in highly commercial environments, with client focus and working alongside sales and marketing teams.</li>
<li>Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel).</li>
<li>Excellent written and verbal communication skills.</li>
<li>Excellent time management, prioritization, and organizational skills.</li>
<li>Individuals who are self-motivated and do things before being asked by others or forced to by events.</li>
<li>Ability to focus on important information and identify key details.</li>
<li>Professional and courteous communication.</li>
<li>Highly dependable and trustworthy and able to manage conflicting priorities and deadlines.</li>
</ul></div><div><b>Compensation &amp; Benefits:</b></div>
<div>Non-Incentive Eligible</div>
<div>The pay range for this role is $88,000 &ndash; $110,000 annually. Actual compensation within this range may vary based on the candidate&rsquo;s skills, educational background, professional experience, and unique qualifications for the role.</div><div>
Quantinuum is the world leader in quantum computing. The company&rsquo;s quantum systems deliver the highest performance across all industry benchmarks. Quantinuum&rsquo;s over 650 employees, including 400+ scientists and engineers, across the US, UK, Germany, and Japan, are driving the quantum computing revolution.</div><div>
</div><div>
By uniting best-in-class software with high-fidelity hardware, our integrated full-stack approach is accelerating the path to practical quantum computing and scaling its impact across multiple industries.</div><div>
</div><div>
By joining Quantinuum, you&rsquo;ll be at the forefront of this transformative revolution, shaping the future of quantum computing, pushing the limits of technology, and making the impossible possible.</div><div><b>
</b></div><div><b>
What&rsquo;s in it for you?</b></div><div>
A competitive salary and innovative, game-changing work</div><div>
Flexible work schedule</div><div>
Employer subsidized health, dental, and vision insurance</div><div>
401(k) match for student loan repayment benefit</div><div>
Equity, 401k retirement savings plan + 12 Paid holidays and generous vacation + sick time</div><div>
Paid parental leave</div><div>
Employee discounts</div><div>
</div><div>
Quantinuum is an equal opportunity employer. You will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status. Know Your Rights: Workplace discrimination is illegal</div>
<p>
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</p></div>

Lead Executive Administrator

Visa

<div><p><b>About Us</b><br>
Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid.</p><p></p><p>
At Visa, you'll have the opportunity to create impact at scale &mdash; tackling meaningful challenges, growing your skills and seeing your contributions impact lives around the world.</p><p></p><p>
Join Visa and do work that matters &ndash; to you, to your community, and to the world. Progress starts with you.</p>
Visa will accept applications for this role until at least 05-27-2026<p></p><p><b>
Job Description</b></p><p></p><p>
The role provides direct administrative support to the SVPs Value Added Services, LAC as well as general assistance to other team members. This position handles details of a highly confidential and critical nature and requires a broad working knowledge of departmental and company policies and practices.</p><p>
This role is an individual contributor with a primary focus on execution. This position is at a developing professional level and solves a range of straightforward problems/analyzes possible solutions using standard procedures. This position receives a moderate level of guidance and supervision.</p><p>
Essential Functions</p><ul><li><p>
Manage a complex calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and / or internal), group events and booking conference rooms.</p></li><li><p>
Perform administrative support duties, including but not limited to drafting and typing correspondence, making copies, preparing binders, answering and screening managers&acute; phone calls and directing inquiries to the proper party within the team, and maintaining and ordering office supplies.</p></li><li><p>
Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside companies.</p></li><li><p>
Act as a liaison, problem solver, and facilitator as the first contact for the senior leader.</p></li><li><p>
Manage quarterly All Staff and Quarterly Senior Leadership Meetings including logistics, agenda/materials, onsite support and event management.</p></li><li><p>
Travel on occasion to manage offsite leadership and client meetings</p></li><li><p>
Help manage departmental communications to internal key stakeholders collaborating with Corporate Communications and Human Resources.</p></li><li><p>
Maintain Business Continuity Management contact information. Prepare meeting materials including assisting with the creating of the presentation, handouts and other related materials as well as printing, binding and collating of materials.</p></li><li><p>
Coordinate conference/meeting room set-up, order catering, and make logistical arrangements.</p></li><li><p>
Assist with developing and updating complex PowerPoint presentations, Excel spreadsheets and documents in support of team activities.</p></li><li><p>
Handle contract management, monthly budget tracking (including POs, invoices and accruals) and updating and interfacing with accounting as needed.</p></li><li><p>
Process expense reports and providing general information to incoming calls regarding Accounts Payables, Purchasing, Travel Policy and Expense Reporting.</p></li><li><p>
Support projects as needed for senior executive.</p></li><li><p>
Coordinate and direct the work of other Administrative Assistants/Administrators on functional/regional projects.</p></li></ul><p>
This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.</p><p></p>
Visa requires at least 3 days in office, expectations of these days will be confirmed by your Hiring Manager.<p></p><p><b>
Qualifications</b></p><p></p>
Basic Qualifications &bull; Minimum of 6 months of work experience or a Bachelor's Degree Preferred Qualifications &bull; 2 or more years of work experience &bull; University (or equivalent) degree in business administration &bull; Strong PC skills and proficiency with Microsoft Office Suite products (Excel, Outlook, Word, and PowerPoint). &bull; Innovative and creative thinker with a track record of delivery and proven ability to manage several projects concurrently and see them through from conception to conclusion &bull; Must be proactive and solution oriented, looking for ways to add value and assist the team &bull;Demonstrated ability to multi-task and prioritize work with a strong attention to detail &bull; Prior experience organizing meetings &bull; Experience with creative thinking and solution development &bull; Excellent time management &bull; Demonstrated organizational skills &bull; Fully effective working both independently and within a team &bull; Intuitive and not afraid to challenge<p></p><p><b>
U.S. Applicants Only</b></p>
The estimated salary range for this position is $62,600.00 to $ 97,200.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity.Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.<p></p><p><b>
Work Hours</b></p><p>
Varies upon the needs of the department.</p><p></p><p><b>
Travel Requirements</b></p><p>
This position requires travel 5-10% of the time.</p><p></p><p><b>
Mental/Physical Requirements</b></p><p>
This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.</p><p></p><p><b>
Visa is an EEO Employer</b></p>
Qualified applicants will receive consideration for employment without regard to race, color religion, sex, national origin, sexual orientation, gender identity, disability or protect veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with the EEOC guidelines and applicable local law.</div>

SLA Worldwide

<div><div><b>About the Role:</b><br>
We are seeking a highly organized Executive Administrator &ndash; Special Projects to support executive leadership across office operations, facility management, and strategic initiatives.</div><div>
This role combines office/facility oversight, executive support, and operational data-focused special projects, including analysis tied to airport and hospitality environments.<br>
</div><div>
Job Duties:</div><div><b>
Office &amp; Facility Operations:</b></div><ul><li>
Maintain office operations, supplies, and vendor coordination.</li><li>
Serve as first point of contact for office and facility needs.</li><li>
Manage conference room scheduling and office calendars.</li><li>
Oversee leasing support, tenant coordination, and move-ins/outs.</li><li>
Track invoices, rent, and shared office expenses.</li>
Conduct weekly facility walkthroughs and escalate issues.<br>
<li>
</li></ul><div><b>
Executive Support:</b></div><ul><li>
Prepare materials for leadership meetings and presentations.</li><li>
Coordinate calendars, scheduling, and meeting logistics.</li><li>
Attend meetings, take notes, and track action items and follow-ups.</li>
Support ongoing executive priorities and internal projects.<br>
<li>
</li></ul><div><b>
Special Projects &amp; Operational Analysis:</b></div><ul><li>
Research and analyze operational data across airport, hospitality, or various settings.</li><li>
Review trends in staffing, guest flow, and sales performance.</li><li>
Identify inefficiencies and support data-driven recommendations.</li><li>
Assist with vendor and operational performance analysis.</li>
Prepare summaries and reports for executive decision-making.<br>
<li>
</li></ul><div><b>
Who You Are:</b></div><ul><li>
Highly organized and detail-oriented.</li><li>
Strong communicator with the ability to manage multiple priorities.</li><li>
Comfortable working independently and taking initiative.</li><li>
Experienced in admin, operations, or executive support roles.</li>
Analytical mindset with interest in data and process improvement.<br>
<li>
</li></ul><div><b>
Benefits:</b></div><ul><li>
Medical, dental, and vision insurance.</li><li>
Paid Time Off.</li><li>
Employee discounts.</li><li>
Growth opportunities within expanding operations.</li>
Exposure to executive leadership and strategic initiatives.<br>
<li>
</li></ul><div><b>
Why Join Us:</b></div><div>
This role offers direct exposure to executive leadership while supporting both day-to-day operations and high-level strategic projects. You&rsquo;ll play a key role in improving systems, supporting teams, and driving operational efficiency across multiple environments.</div></div>

Executive Administrator – Special Projects

Marcus & Millichap

<div>
 Marcus &amp; Millichap is the nation&rsquo;s leading brokerage firm specializing in real estate investments with offices nationwide. Marcus &amp; Millichap offers owners and investors the nation's most comprehensive real estate research and analysis for all types of income-producing property.
 <br/>
 <br/>
 Marcus &amp; Millichap is seeking a highly motivated, results-driven Executive Administrator to provide comprehensive administrative and strategic support to the Chief Operating Officer. This role is critical to the efficiency and effectiveness of the executive office and requires a proactive professional who thrives in a fast-paced, dynamic environment.
 <br/>
 <br/>
 The ideal candidate has a demonstrated track record of successfully supporting senior leaders, proactively anticipating needs, managing competing priorities, and exercising exceptional judgment and discretion.
 <br/>
 <br/>
 The base salary range for this role is $120,000 - $140,000 per year. This position is eligible for a discretionary performance‑based bonus. The exact bonus amount is not guaranteed and will vary based on individual performance, team results, and company performance. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus &amp; Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Executive Support:
  </li>
  <li>
   Manage a complex executive calendar and coordinate meetings with internal and external stakeholders.
  </li>
  <li>
   Coordinate travel itineraries, expenses, confidential correspondence, and logistical details for the COO.
  </li>
  <li>
   Handle sensitive and confidential information with discretion while supporting high level discussions.
  </li>
  <li>
   Leadership Meeting Cadence:
  </li>
  <li>
   Support the COO&rsquo;s structured meeting cadence for recurring virtual and in person leadership meetings.
  </li>
  <li>
   Develop meeting agendas with the COO and organize participants from across the organization.
  </li>
  <li>
   Gather materials, ensure contributors are prepared, and manage meeting documentation.
  </li>
  <li>
   Track action items and follow up with owners to ensure accountability and follow through.
  </li>
  <li>
   Project and Operational Coordination:
  </li>
  <li>
   Assist with projects by organizing information, gathering updates, and monitoring timelines.
  </li>
  <li>
   Maintain communication with relevant teams to keep work moving and aligned.
  </li>
  <li>
   Identify scheduling issues, information gaps, or workflow challenges and propose practical solutions.
  </li>
  <li>
   Communication and Materials:
  </li>
  <li>
   Prepare summaries, briefings, updates, and materials for the COO.
  </li>
  <li>
   Draft clear, accurate, and professional correspondence on behalf of the COO.
  </li>
  <li>
   Serve as a trusted liaison between the COO&rsquo;s office, internal teams, senior leaders, and external partners.
  </li>
  <li>
   General Execution
  </li>
  <li>
   Manage multiple priorities and deadlines in a fast paced environment with strong judgment and follow through.
  </li>
  <li>
   Support special initiatives and evolving needs within the COO&rsquo;s office.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration or a related field.
  </li>
  <li>
   Minimum of 5 years&rsquo; related work experience, supporting C-suite executives at publicly traded companies.
  </li>
  <li>
   Proven ability to manage complex calendars, workflows, and competing priorities.
  </li>
  <li>
   Experience coordinating projects or operational workstreams with strong organizational skills.
  </li>
  <li>
   Excellent interpersonal skills with the ability to build trusting relationships across a matrixed organization and with external partners.
  </li>
  <li>
   Demonstrated ability to handle confidential and sensitive information with discretion.
  </li>
  <li>
   Exceptional written and verbal communication skills, including preparing clear memos, summaries, and presentations.
  </li>
  <li>
   High level of professionalism, sound judgment, and attention to detail.
  </li>
  <li>
   Ability to adapt quickly and operate effectively in a fast‑paced environment.
  </li>
  <li>
   Advanced technology proficiency, particularly adept with the Microsoft Office suite, Salesforce and HRIS.
  </li>
  <li>
   Proactive, resourceful, and able to work independently.
  </li>
  <li>
   Commercial real estate experience is a plus.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 Marcus &amp; Millichap offers a comprehensive benefits package designed to support employees&rsquo; health, well-being, and financial security. Eligible employees may have access to the following benefits, subject to the terms of applicable benefit plans:
 <br/>
 <br/>
 <ul>
  <li>
   Health, dental, and vision insurance
  </li>
  <li>
   Paid time off and paid holidays
  </li>
  <li>
   401(k) retirement plan with employer matching contributions
  </li>
  <li>
   Life and disability insurance
  </li>
  <li>
   Employee Assistance Program (EAP) and wellness resources
   <br/>
   <br/>
  </li>
 </ul>
 Benefits eligibility, coverage, and employer contributions may vary based on position, employment status (full-time or part-time), location, and length of service. This summary is provided for informational purposes only and does not constitute a guarantee of benefits. Additional details will be provided during the hiring process or upon request.
 <br/>
 <br/>
 Founded in 1971, Marcus &amp; Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada.
 <br/>
 <br/>
 Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.
 <br/>
 <br/>
 Marcus &amp; Millichap, Inc. is a leading national real estate services firm specializing in commercial real estate investment sales, financing services, research and advisory services. As of December 31, 2025, the Company had 1,808 investment sales and financing professionals in more than 80 offices who provide investment brokerage and financing services to sellers and buyers of commercial real estate. The Company also offers market research, consulting and advisory, and leasing services to its clients. Marcus &amp; Millichap, Inc. closed 8,818 transactions in 2025, with a sales volume of $50.8 billion.
 <br/>
 <br/>
 Marcus &amp; Millichap is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under federal, state, or local law.
 <br/>
 <br/>
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>


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