executive administrator

TEKsystems

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 Urgently Hiring for an EA with a non profit organization in the Film Industry!
 
 
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 Hybrid: M-Th onsite, Friday remote
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 Contract to Hire! (Long term)
 
 
 
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 Description
 
 
 Office Administration, Relationship Management, and Reporting
 
 
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 Managing schedules and calendars for the executive team - CEO and COO
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 Preparing for meetings and taking minutes
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 Preparing and Managing correspondence
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 Preparing invoices for accounting department weekly
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 Preparing expense and revenue documents for accounting department weekly
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 Preparing management-related reports
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 Overseeing studio inquiries on website, PeerSpace &amp; Giggster platforms
 
 
 
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 Executive Administrator
 
 
 On-site/Hybrid &ndash; Van Nuys, CA
 
 
 Reporting to: COO and CEO
 
 
 Contract-to-Hire | $30&ndash;$35/hr | 36 hours/week (Remote Fridays 9am&ndash;1pm)
 
 
 Role Overview
 
 
 We&rsquo;re seeking an experienced Executive Administrator to support our CEO and COO, manage office operations, and help drive our mission forward. This is a hands-on role for someone who thrives in a dynamic, purpose-driven nonprofit environment.
 
 
 Key Responsibilities
 
 
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 Manage complex calendars and schedules for the executive team
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 Prepare for meetings, take minutes, and handle executive correspondence
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 Oversee studio inquiries (website, PeerSpace, Giggster) and coordinate bookings
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 Prepare and process invoices, expenses, and revenue documents for accounting
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 Generate management reports and maintain filing systems
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 Order office supplies and manage vendor relationships
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 Answer phones and emails, ensuring timely and professional communication
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 Oversee budgets and invoicing for studio bookings
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 Attend training sessions as required by grant funders and KITS administrators
 
 
 
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 Qualifications
 
 
 
 Must-Have:
 
 
 
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 3+ years supporting executive-level staff
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 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
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 Strong organizational and communication skills
 
 
 
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 Nice-to-Have
 
 
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 Experience in nonprofit or entrepreneurial settings
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 Bachelor&rsquo;s degree in business administration, office/logistics management, or communications
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 Bilingual Spanish/English
 
 
 
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 Work Environment &amp; Schedule
 
 
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 Studio-based in Van Nuys, with remote work on Fridays (9am&ndash;1pm)
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 Occasional evening and weekend availability required
 
 
 
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 Compensation &amp; Benefits
 
 
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 Pay: $30&ndash;$35/hour (contract-to-hire, 6 months)
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 Eligible for medical, dental, vision, 401(k), life and disability insurance, HSA, transportation benefits, and paid time off (eligibility and terms apply)
 
 
 
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 Job Type &amp; Location
 
 
 This is a Contract to Hire position based out of Los Angeles, CA.
 
 
 Pay And Benefits
 
 
 The pay range for this position is $30.00 - $35.00/hr.
 
 
 Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 
 
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 Medical, dental &amp; vision
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 Critical Illness, Accident, and Hospital
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 401(k) Retirement Plan &ndash; Pre-tax and Roth post-tax contributions available
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 Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents)
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 Short and long-term disability
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 Health Spending Account (HSA)
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 Transportation benefits
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 Employee Assistance Program
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 Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Los Angeles,CA. Application Deadline This position is anticipated to close on Dec 12, 2025. h4&gt;About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
 
 
 
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 The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
 
 
 About TEKsystems And TEKsystems Global Services
 
 
 We&rsquo;re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We&rsquo;re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We&rsquo;re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We&rsquo;re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
 
 
 The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
</div>

Executive Administrator

First Gulf Company

<div>
 
 
 Role Overview
 
 
 
 The Executive Administrator will provide high-level administrative, coordination, and analytical support to the Business Development Director. The role supports activities related to developing and expanding diversified business lines, including Systems &amp; Broadcasting BU, Construction &amp; MEP BU, Facility Management BU, and other strategic initiatives. The ideal candidate is bilingual (Arabic/English) with strong business acumen, excellent communication, and advanced administrative and presentation skills.
 
 
 
 
 
 
 Key Responsibilities
 
 
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 Provide executive-level administrative support to the Business Development Director, including calendar management, correspondence, travel arrangements, and meeting coordination.
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 Prepare high-quality business presentations, reports, proposals, and briefing materials.
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 Assist in research and data collection for new business opportunities, market trends, and competitor analysis.
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 Coordinate across various Business Units to follow up on action items, progress updates, and documentation.
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 Draft, review, and translate documents, letters, and presentations between Arabic and English.
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 Maintain organized filing systems, project trackers, and documentation related to business development initiatives.
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 Support the development and execution of strategic partnerships, tenders, and RFP submissions.
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 Facilitate communication between the Business Development Director and internal/external stakeholders.
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 Assist in budgeting, planning, and performance monitoring for various diversified business lines.
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 Handle confidential information with discretion and professionalism.
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 Qualifications &amp; Skills
 
 
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 Bachelor&rsquo;s degree in Business Administration, Management, or a related discipline.
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 Minimum 3&ndash;5 years of experience in executive administration or business support roles, preferably in a diversified or project-driven organization.
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 Bilingual proficiency in Arabic and English (spoken and written).
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 Strong business acumen with understanding of diversified industries such as construction, systems &amp; broadcasting, and facility management.
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 Excellent presentation design skills (PowerPoint, data visualization, report formatting).
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 Strong organizational skills, with the ability to manage multiple priorities and deadlines.
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 Proficiency in MS Office Suite (Excel, PowerPoint, Word).
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 Professional communication skills and stakeholder management capability.
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 High level of discretion, integrity, and proactive problem-solving.
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 Preferred Attributes
 
 
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 Experience working with senior leadership.
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 Ability to work in a fast-paced, evolving business environment.
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 Attention to detail and quality.
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Synergy Financial Holdings Group, LLC

Job Opening: Executive AssistantLocation: Long Beach, California (Headquarters) Fast-paced and dynamic work environment seeking to fill several full-time positions.Serious inquiries only.Position: Executive Assistant[Target Qualifications]Experience:<ul><li>1+ years of experience as an Executive Assistant or in a similar administrative role supporting senior executives</li><li>Experience handling confidential and sensitive information with discretion</li><li>Prior experience in a fast-paced, high-pressure environment is a plus</li></ul>Education:<ul><li>Bachelor&rsquo;s degree, preferably in business, communications, or related field</li></ul>Language Skills:<ul><li>Fluent in Korean (written and verbal communication) a plus</li><li>Ability to communicate effectively</li></ul>Technical Skills:<ul><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)</li><li>Familiarity with scheduling software, project management tools, and other office technology</li></ul>Additional Requirements:<ul><li>Must be eligible to work in the United States</li><li>Principals only, please&mdash;no recruiters</li><li>Please do not inquire about other services, products, or commercial interests</li></ul>How to Apply: Interested candidates should send their resumes to: assistant@syncis.comPrivacy Notice: All information submitted will be handled in accordance with our Privacy Policy, available at synergyfinancialholdings.com/privacyJob Type: Full-timePay: $70,500.00 - $71,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Lenval Properties

We are seeking a detail-oriented and proactive Accountant who will also provide administrative assistance to leadership. This hybrid role reports directly to the Chairman and combines general accounting/bookkeeping responsibilities with executive-level administrative tasks. The ideal candidate is organized, reliable, and able to manage multiple priorities in a fast-paced environment.Key ResponsibilitiesAccounting &amp; Bookkeeping<ul><li>Manage daily accounting operations, including data entry and general ledger updates.</li><li>Handle accounts payable and accounts receivable: prepare and process payments, issue invoices, and track collections.</li><li>Reconcile bank accounts, credit card statements, and vendor statements.</li><li>Maintain accurate financial records and assist in month-end closing activities.</li><li>Support preparation of financial reports as needed.</li><li>Coordinate with external accountants or auditors when required.</li><li>Ensure proper document filing, compliance, and record retention.</li></ul>Administrative &amp; Executive Support<ul><li>Provide executive administrative assistance to leadership, including calendar management, scheduling, and meeting coordination.</li><li>Prepare correspondence, reports, and presentations as required.</li><li>Handle office administration tasks such as ordering supplies, maintaining office systems, and vendor coordination.</li><li>Assist with travel arrangements and expense tracking for Chairman.</li><li>Support HR tasks such as onboarding coordination, maintaining employee records, and internal communications.</li><li>Serve as the point of contact for internal and external stakeholders.</li></ul>Basic RequirementsQualifications<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or a related field.</li><li>Preferably Charted accountant or related qualification.</li><li>Familiarity with accounting software.</li><li>Proficient in Microsoft Office or Google Workspace, especially Excel/Sheets and modern Microsoft office tools like MS teams.</li></ul>Skills &amp; Competencies<ul><li>Strong understanding of basic accounting principles.</li><li>Excellent organizational and time-management skills.</li><li>Strong attention to detail and accuracy.</li><li>Ability to handle confidential information with professionalism.</li><li>Effective communication and interpersonal skills.</li><li>Ability to multitask and work independently with minimal supervision.</li></ul>Working Conditions<ul><li>Full-time position.</li><li>Office-based or hybrid depending on company policy.</li><li>Occasional overtime during peak financial periods may be required.</li></ul>Job Type: Full-timePay: From AED10,000.00 per month

Accountant & Executive Administrator

Boeing

<div>At Boeing, we innovate and collaborate to make the world a better place. We&rsquo;re committed to fostering an environment for every teammate that&rsquo;s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
The Boeing Company is currently seeking an Executive Office Administrator (Level D) to support the Chief Aerospace Office (CASO), primarily for the Vice President (VP) of Enterprise Safety &amp; Mission Assurance (ES&amp;MA), as well as other CASO executives, located in Everett, Washington.
CASO has dynamic, multi-disciplinary teams responsible for ensuring safe, secure, high-quality, compliant products and services across the Enterprise, as well as advancing an enduring, and continuously improving global aerospace safety system. As part of CASO, ES&amp;MA leads a consistent approach to safety and mission assurance, including incident and accident investigations.
The ideal candidate has experience supporting vice presidents, will be proactive, demonstrate robust attention to detail, and an ability to adjust priorities efficiently and effectively. They will also have the ability to quickly familiarize themselves at a high level with new concepts, possess a high degree of professionalism, and be unflappable in high-pressure, fast-paced environments. Key to the success in this role will be the ability to support and leverage other CASO Executive Office Administrators (EOA) as well as the network of other EOAs across Boeing, working with them to deconflict priorities and schedules rapidly.
Primary responsibilities:
<ul><li>Performs the following tasks for Vice Presidents and above: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.</li><li>
Collects and compiles data to provide visibility of status for traveler's review and/or signature. Creates, edits and maintains electronic and written communication.</li><li>
Tracks and maintains information relative to department and business operations. Verbally communicates a wide variety of information to multiple audiences.</li><li>
Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.</li><li>
Prioritizes and schedules management-level employee time and availability for efficient use of time.</li><li>
Tracks and maintains designated conference room schedules for availability and efficient use of resources.</li><li>
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.</li><li>
Orders and maintains office supplies.</li><li>
Plans and implements logistics for senior executive level internal and external events.</li><li>
Provides guidance to less experienced employees.</li><li>
Works under minimal supervision.</li></ul>
Basic Qualifications (Required Skills and Experience):<ul><li>
7+ years of related work experience or an equivalent combination of education and experience</li><li>
3+ years of experience with Microsoft Office Suite including Word, Excel, PowerPoint, and SharePoint</li><li>
5+ years of experience with Microsoft Outlook (GRP Calendars, Distribution Lists, conference room booking), Travel and Expense systems</li><li>
5+ years of experience managing schedules</li><li>
5+ years of experience arranging business travel, generating expense reports and reconciling corporate credit card charges</li><li>
5+ years of experience providing administrative support to multiple customers such as vice presidents, directors, and managers</li><li>
Effective written and verbal communication across diverse audiences</li><li>
High attention to detail, self-starter, results driven</li><li>
Experience using Concur expense management system</li></ul>
Preferred Qualifications (Desired Skills and Experience):<ul><li>
A Bachelor&rsquo;s degree or equivalent</li><li>
Experience working with executive level leaders and coordinating across multiple organizations</li><li>
Skill and ability to collect, assess, organize, synthesize, and analyze data; summarize findings and develop conclusions and recommendations</li><li>
Strong relationship building skills; ability and flexibility to work with different leadership styles</li></ul>
Drug Free Workplace:
Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.
Pay &amp; Benefits:
At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.
Pay is based upon candidate experience and qualifications, as well as market and business considerations.
Summary Pay Range: $77,350 - $104,650 
Applications for this position will be accepted until Dec. 16, 2025 
Export Control Requirements: This position must meet export control compliance requirements. To meet export control compliance requirements, a &ldquo;U.S. Person&rdquo; as defined by 22 C.F.R. &sect;120.15 is required. &ldquo;U.S. Person&rdquo; includes U.S. Citizen, lawful permanent resident, refugee, or asylee. 
 
Export Control Details: US based job, US Person required 
Relocation
Relocation assistance is not a negotiable benefit for this position.
Visa Sponsorship
Employer will not sponsor applicants for employment visa status.
Shift
This position is for 1st shift 
Equal Opportunity Employer:
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.</div>

Executive Office Administrator

Cosmetic Laser & Skin Clinic

For one of our associated business, we are seeking a highly organized and proactive Human Resource Executive and Administrator to support the daily operations of our dynamic team. This role combines human resource management, team coordination, Project/product management and administrative duties, ensuring that everything runs smoothlyKey Responsibilities:&middot; Human Resource Management: Oversee onboarding, employee engagement, and performance management to ensure a positive and productive work environment.&middot; Team Coordination: Assist in managing team dynamics, ensuring clear communication and alignment with project goals.&middot; Administrative Support: Handle a range of administrative tasks, including scheduling, resource management, and general office management.&middot; Project Support: Assist with tracking project timelines, organizing tasks, and providing administrative support to ensure project goals are met.&middot; Independent Operations Management: When leadership is off-site, take charge of team operations, ensuring continued productivity and adherence to company policies.Qualification:&middot; Bachelor&rsquo;s degree in any discipline&middot; Good Communication skills&middot; Multi task ability&middot; Quick learner eager to learn new things.&middot; Good communication skills.&middot; Proficient in using computer and internet surfingJob Types: Full-time, FresherPay: From Rs30,000.00 per monthWork Location: In person

Human Resource Management Executive and Administrator

Prime Source

Hospice Executive Director An exciting opportunity for an experienced Hospice Executive Director!!A national Hospice company is searching for an Executive Director for an office in the Honolulu area. Ideal candidate must have strong business development and leadership skills as well as experience with hospice. This successful company is a premier provider of end-of-life care. They are unique as they incorporate several alternative therapies and are very patient care focused. They offer a generous salary and bonus and excellent benefits.The Executive Director/Administrator is responsible for the overall direction of the hospice services. He/she is responsible for the employment of qualified hospice personnel; is responsible for the provision of hospice services, directly, and the delegation to and coordination of hospice personnel evaluations; is responsible for establishing standards of care to comply with federal and state regulations and guidelines. The Executive Director /Administrator establishes, implements and evaluates goals and objectives for hospice services that meet and promote the standards of quality and contribute to the total organization and philosophy.REQUIRED EDUCATION &amp; EXPERIENCE:Bachelors' or Masters' degree in health care related field preferred. Three (3) to five (5) years&rsquo; experience in health care management, hospice strongly preferredREQUIRED KNOWLEDGE, SKILLS &amp; ABILITIES:Demonstrates an ability to supervise and direct professional and administrative personnel Has an ability to deal tactfully with the community Has knowledge of corporate business management Understands hospice care and the services provided to patient and family/caregiver through an interdisciplinary group Intimate knowledge of Medicare Hospice Certification Strong business development/marketing skillsBENEFITS &amp; COMPENSATION:Competitive salary commensurate with experience, plus bonus structure Excellent benefit packageJob Type: Full-timeBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Hospice Executive Director

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