executive administrator

ITCS (IT Consulting & Services)

We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff have adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and mentoring office assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The office administrator ensures smooth running of our company&rsquo;s offices and contributes in driving sustainable growth.Responsibilities:<ul><li>Coordinate office activities and operations to secure efficiency and compliance to company policies</li><li>Supervise administrative staff and divide responsibilities to ensure performance</li><li>Manage agendas/travel arrangements/appointments etc., for the upper management</li><li>Manage phone calls and correspondence (e-mail, letters, packages etc.)</li><li>Support budgeting and bookkeeping procedures</li><li>Create and update records and databases with personnel, financial, and other data</li><li>Track stocks of office supplies and place orders when necessary</li><li>Submit timely reports and prepare presentations/proposals as assigned</li><li>Assist colleagues whenever necessary</li></ul>Requirements and skills:<ul><li>Proven experience as an office administrator, office assistant, or relevant role</li><li>Outstanding communication and interpersonal abilities</li><li>Excellent organizational and leadership skills</li><li>Familiarity with office management procedures and basic accounting principles</li><li>Excellent knowledge of MS Office and office management software (ERP etc.)</li><li>Qualifications in secretarial studies will be an advantage</li><li>High school diploma; BSc/BA in office administration or a relevant field is preferred</li></ul>Job Type: Full-timePay: Rs37,000.00 - Rs40,000.00 per monthWork Location: In person

Admin Executive

Visa

<div>Company Description 
Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid.
At Visa, you'll have the opportunity to create impact at scale &mdash; tackling meaningful challenges, growing your skills and seeing your contributions impact lives around the world. Join Visa and do work that matters &mdash; to you, to your community, and to the world.
Progress starts with you. 
Job Description 
Executive Administrator<ul><li>Ensure a good flow of communication and excellent secretarial support is provided for the Function Heads (FHs).</li><li>Work closely with, keep and update list of common stakeholders for close communication: all Executive Assistants, FHs, etc. across CEMEA.</li><li>Provide assistance to the FHs with private and confidential arrangements.</li><li>Organize agendas, briefing papers and any preparatory paperwork.</li><li>Sort, prioritize and where possible delegate and distribute incoming mail.</li><li>Handle expense claims.</li><li>Prepare correspondence, documents and presentation materials - adjusting grammar and spelling as appropriate. Drafting of correspondence where possible and ensuring response is sent in a timely manner.</li><li>Organisation of the daily schedule of the FHs to ensure the most effective use of time. Ensure all internal and external meeting requirements are met. Forward planning of itineraries and travel schedules to make certain timings and trips are feasible.</li><li>Ensure the smooth running of the FHs office in their absence. Keep in close communication with the FHs when they are travelling and despatch of any urgent mail that needs attention.</li><li>Ensure all administrative tasks meet all compliance standards.</li><li>Provide documents and files for meetings.</li><li>Coordinate regular meetings with direct reports, monthly management meetings and Quarterly Client Reviews and others as required.</li><li>Screen incoming calls, fielding calls if appropriate and assisting where possible.</li><li>Liaison with Executive Leadership and International staff on a daily basis and extensive liaison with other departments within Visa.</li></ul>
Travel &amp; Immigration<ul><li>Book and co-ordinate travel arrangements through Visa&rsquo;s approved travel agency within tight deadlines.</li><li>Compile itineraries and liaise with regional offices to ensure business trips run smoothly.</li><li>Reserve flights and hotels all per Visa T&amp;E policy and other compliance policies</li><li>Organising entry visas for travel and UAE immigration for FH and family &amp; dependants (when necessary).</li><li>Corporate Hospitality.</li><li>Organise agendas, bookings for business dinners, entertainment for corporate events, assist with menus, RSVPs and other correspondence.</li><li>Ensure appropriate approvals are in place for events, register event with Visa online, create SIRAs, set up vendors and POs complete due diligence in time for the event.</li><li>Organize and execute events related to corporate hospitality in the relevant markets.</li><li>Manage, forecast and update event planner reports.</li><li>Budgeting, costing and coordination with external event management companies.</li><li>Provide general coordination and support.</li><li>Ad hoc admin i.e. Updating contact lists &amp; org charts.</li><li>Ad hoc project/research.</li><li>Complete ad hoc project/research and presentation work and other relevant initiatives as requested.</li></ul>
Technical<ul><li>System savvy &ndash; Oracle, Concur etc.</li><li>Superb diary management &ndash; Outlook.</li><li>Strong PC skills and high proficiency with Microsoft Office Suite products (Excel, Outlook, Word, and PowerPoint)</li></ul>
This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager. 
Qualifications 
Preferred Qualifications<ul><li><ul><li>Minimum of 10 years&rsquo; experience in an office support role</li></ul></li><li>
3+ years&rsquo; experience supporting CXO leaders in a multi-national organisation</li><li>
Strong administration and analytical skills</li><li>
Experience working in a multinational organisation</li><li>
Experience of working for more than one Senior Leader at the same time</li><li>
Able to work independently and manage multiple tasks simultaneously in a changing environment with a high degree of accuracy</li><li>
Ability to recognize potential issues as they arise and escalate appropriately</li><li>
Excellent organisation skills, time management</li><li>
Excellent interpersonal skills, relationship skills, with the ability to communicate well with colleagues, senior management and other stakeholders</li><li>
Customer focused, both internal and external with the ability to build effective working relationships</li><li>
Multicultural sensitivity is essential including the ability to work effectively as part of a team</li><li>
Exceptional communication skills in person, over email, telephone etc.</li><li>
Innovative and creative thinker with a track record of delivery and proven ability to manage several projects concurrently and see them through from conception to conclusion</li><li>
Must be proactive and solution oriented, looking for ways to add value and assist the team</li><li>
Intuitive and not afraid to challenge</li><li>
Knowledge/experience of the CEMEA region would be an advantage</li><li>
Self-motivated and able to use own initiative</li><li>
Can-do attitude</li><li>
Creative problem solver</li><li>
Impeccable English and Arabic is a must</li></ul> 

Additional Information 
Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.</div>

Executive Assistant - KSA

BES Solutions, LLC

Overview: BES Solutions (BESS) is a family-owned and operated company established in 2018. BESS is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB). Summary: We are seeking a responsible executive administrative assistant for a temporary contract (1099) to perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing the company&rsquo;s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools such as MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we&rsquo;d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Responsibilities:<ul><li>Provide day-to-day organizational and program operations.</li><li>Perform daily mail distribution, including the collection, coordination, and delivery of mail from the mailroom to other Administrative Officers in the organization.</li><li>Conduct telephone services to include answering the office phones and delivering messages. The administrator must record all messages via email to include who, what, when, and where type information. Urgent requests require face-to-face communication.</li><li>Maintain office records and files, electronically and/or as hard copies, and prepare automated office management-related reports and other documents when directed.</li><li>Provide recommendations, resolutions, and updates to office records, databases, and/or files for assigned programs.</li><li>Develop, prepare, and coordinate client program-related correspondence such as letters, emails, and memorandums, upon COR approval.</li><li>Arrange meetings, conferences, and travel, and attend meetings/conferences when directed. This includes preparing support materials, reserving meeting locations, taking accurate meeting minutes, following up with summary notes/minutes or reports from meetings, and preparing and distributing.</li><li>Validate employee information is accurate and up-to-date using client databases and/or files.</li><li>Create and maintain integrated program schedules for program activities.</li><li>Prepare and process travel authorization and travel vouchers by the client's travel policy using E2 or the most current travel management systems.</li><li>Maintain and manage calendars and coordinate/schedule of all meetings and facility visits (i.e., understand the hierarchy of leadership and urgency to resolve scheduling conflicts).</li><li>Assist in the preparation of presentation materials; proficient in MS Office (Word, Excel, PowerPoint).</li><li>The position requires excellent written/oral communication skills; working knowledge of word processing and MS Office products.</li><li>Strong organizational skills and the ability to perform detail-oriented work are required.</li><li>Design and prepare briefings and special presentations, and prepare customized or special graphics, reports, charts, and media.</li><li>Prepare support materials and briefing books (i.e., development of the weekly Executive Schedule Binder). The support materials and briefing books must adhere to the client&rsquo;s branding and writing standards in accordance with current client orders and/or requirements from management.</li><li>Perform front desk receptionist duties, which include greeting and escorting visitors. The Administrator must follow the appropriate visitor processes to coordinate guest visitations and escort visitors to their meeting destination upon arrival.</li><li>The Administrator serves as the point of contact for the visitor unless stated otherwise.</li></ul>Skills:<ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and fax machines</li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem-solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multitask</li></ul>A four-year college degree in a business or related field, or equivalent, with five (5) years of progressive professional experience.Degree/Experience substitution: Instead of a 4-year degree, ten (10) years of executive-level experience is required.Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>8-hour shift</li><li>Day shift</li><li>Monday to Friday</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Administrative Experience: 5 years (Required)</li><li>Executive Administration: 5 years (Required)</li><li>Government Contracting | Compliance | Payroll Administration | FAA Processes &amp; Standards (preferred)</li></ul>Work Location: In personJob Types: Full-time, TemporaryPay: $76,000.00 - $84,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Executive Administrative Support Analyst

Techtimize

Job Title: Admin Executive Company: Techtimize Job Type: Full-time Location: Lahore (Onsite)Job Description: Techtimize is seeking a responsible and well-organized Admin Executive to oversee administrative operations and ensure smooth day-to-day office functioning.Key Responsibilities:<ul><li>Manage daily administrative tasks and office operations</li><li>Supervise office support staff (Office Boy and Security Guard)</li><li>Ensure office discipline and smooth workflow</li><li>Coordinate with vendors and manage office maintenance</li><li>Provide administrative and operational support to management</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>Strong leadership and organizational skills</li><li>Good communication abilities</li><li>Ability to multitask and manage priorities effectively</li></ul>How to Apply: Send your CV to: hr@techtimize.co Please mention &ldquo;Admin Executive&rdquo; in the subject line.Job Type: Full-timePay: Rs45,000.00 per monthApplication Question(s):<ul><li>What's your current and expected salary?</li></ul>Work Location: In person

Sartoria di Ambassador

A well-known luxury suiting brand located at Bukhari Commercial Phase 6, DHA Karachi is seeking a well-qualified and experienced IT Support Executive &amp; Network Administrator.Key Responsibilities:<ul><li>Manage and maintain IT infrastructure, systems, and network operations</li><li>Provide technical support to staff and management</li><li>Install, configure, and troubleshoot hardware &amp; software</li><li>Administer servers, routers, firewalls, and data security systems</li><li>Monitor and maintain CCTV surveillance systems</li><li>Ensure system backups, data protection, and smooth IT operations</li></ul>Requirements:<ul><li>Relevant qualification in IT / Computer Science / Networking</li><li>Proven experience in IT support and network administration</li><li>Strong knowledge of CCTV systems and surveillance management</li><li>Excellent troubleshooting and problem-solving skills</li><li>Experience in Garments or Fashion Designing Industry is preferable</li></ul>Interested candidates may share their CV at [your email] with the subject line &ldquo;IT Support Executive Application.&rdquo;Job Type: Full-timeWork Location: In person

IT Support and Network Administrator

Abj Associates

Job Title: Admin ExecutiveLocation: Panampilly Nagar, Kochi Experience Required: Minimum 5 Years Educational Qualification: Graduate (Any Discipline) Salary: ₹25,000 &ndash; ₹26,000 per month Joining: ImmediateJob SummaryWe are looking for an experienced and detail-oriented Admin Executive to manage overall administrative operations and support sales coordination activities. The candidate must possess strong communication skills, excellent MS Office proficiency, and the ability to handle multitasking responsibilities efficiently.Key ResponsibilitiesAdministrative Responsibilities<ul><li>Oversee daily office administration and ensure smooth operations</li><li>Maintain and organize office records, files, and documentation</li><li>Coordinate with vendors, service providers, and internal teams</li><li>Handle official correspondence, emails, and documentation</li><li>Monitor office supplies and maintain inventory control</li><li>Schedule meetings and assist management with reports and documentation</li></ul>Sales Coordination Responsibilities<ul><li>Coordinate with the sales team for order processing and follow-ups</li><li>Prepare quotations, invoices, and sales-related documentation</li><li>Maintain and update customer database and records</li><li>Follow up with clients regarding payments and delivery status</li><li>Generate MIS reports and support management with sales data analysis</li></ul>Required Skills<ul><li>Minimum 5 years of relevant experience in administration and sales coordination</li><li>Graduate in any discipline</li><li>Excellent verbal and written communication skills</li><li>Strong command of MS Office (Excel, Word, PowerPoint, Outlook)</li><li>Good organizational, multitasking, and time management skills</li><li>Ability to work independently and meet deadlines</li><li>Professional attitude and strong interpersonal skills</li></ul>Job Types: Full-time, PermanentPay: ₹25,000.00 - ₹26,000.00 per monthWork Location: In person

Dolphin Business Center LLC

We are looking for a reliable and organized Admin Executive to support daily office operations. The ideal candidate will handle administrative tasks, coordinate with internal teams and external vendors, and ensure smooth functioning of the office.Key Responsibilities<ul><li>Manage day-to-day administrative and office support activities</li><li>Handle correspondence, emails, phone calls, and document filing</li><li>Maintain office records, databases, and employee files</li><li>Coordinate with vendors, suppliers, and service providers</li><li>Assist with HR-related admin tasks such as attendance, leave records, and onboarding documentation</li><li>Support finance/admin work including invoice follow-ups, petty cash, and expense records</li><li>Arrange meetings, prepare minutes, and manage schedules</li><li>Ensure office supplies are available and maintain inventory</li><li>Assist management with reports, presentations, and ad-hoc tasks</li><li>Ensure compliance with company policies and local regulations</li></ul>Requirements &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred)</li><li>Proven experience as an Admin Executive or similar role</li><li>Good communication skills in English (Arabic is an advantage)</li><li>Strong organizational and time-management skills</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to work independently and multitask</li><li>Attention to detail and professional attitude</li></ul>Job Type: Full-timePay: BD250.000 per monthApplication Question(s):<ul><li>Can you join immediately?</li><li>What is your salary expectation?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Administrative: 2 years (Required)</li></ul>

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