executive administrator

<div>Executive Administrator

Department: Human Resources 
Reports To: Director of Human Resources 
Location: Lincoln, Nebraska 
Status: Full-Time, Exempt
 
Work Arrangement: 100% In-Office

Target Salary Range: $50,000 - $55,000 annually 


About ECC

Electronic Contracting Company (ECC) is a leading technology systems integrator serving customers throughout the Midwest. For more than 40 years, we have delivered innovative technology solutions and exceptional service to our customers. We are committed to building a workplace where employees can thrive, grow professionally, and make a meaningful impact. ECC is proud to be recognized as a Lincoln Family-Friendly Workplace. 


Position Summary

The Executive Administrator plays a key role in creating a positive experience for employees, visitors, customers, and company leadership. This position serves as the first point of contact for the Lincoln office while providing administrative support to executives, assisting with employee engagement initiatives, and helping ensure the office runs smoothly day-to-day. 


This role is ideal for someone who enjoys helping others, building relationships, staying organized, and creating a welcoming environment. The successful candidate demonstrates exceptional customer service, professionalism, attention to detail, and a positive &quot;can-do&quot; attitude. They are proactive, resourceful, and take pride in making both employees and visitors feel valued and supported. 


Essential Duties and Responsibilities 


Executive &amp; Administrative Support
<ul>
<li>Provide administrative support to company executives and leadership team members.</li>
<li>Assist with calendar management, meeting coordination, and scheduling.</li>
<li>Prepare correspondence, presentations, reports, and other documents as needed.</li>
<li>Coordinate meeting logistics, materials, and conference room reservations.</li>
<li>Assist with special projects and administrative tasks assigned.</li>
<li>Help executives stay organized and informed regarding priorities and commitments.</li></ul> 


Reception &amp; Customer Service
<ul>
<li>Serve as the primary point of contact for visitors at the Lincoln office.</li>
<li>Greet guests, customers, vendors, and applicants in a professional and welcoming manner.</li>
<li>Answer and direct incoming phone calls for all company locations.</li>
<li>Respond to general inquiries and connect callers with appropriate team members.</li>
<li>Maintain a professional, organized, and inviting reception area.</li></ul> 


Office Coordination
<ul>
<li>Coordinate ordering and inventory of office supplies, snacks, beverages, and breakroom essentials.</li>
<li>Monitor office inventory levels and replenish supplies as needed.</li>
<li>Assist with maintaining clean, organized, and welcoming common areas.</li>
<li>Coordinate deliveries and distribute incoming mail and packages.</li></ul> 


Employee Engagement &amp; Culture
<ul>
<li>Partner with Human Resources to support employee engagement initiatives.</li>
<li>Assist with planning and coordinating employee appreciation activities, celebrations, volunteer opportunities, and company events.</li>
<li>Help execute employee recognition programs and culture-building activities.</li>
<li>Support company communications related to employee events and engagement efforts.</li>
<li>Serve as a positive ambassador of the company's culture and values.</li></ul> 


Qualifications

Required
<ul>
<li>High school diploma or equivalent.</li>
<li>Minimum of 2-3 years of administrative, customer service, hospitality, office coordination, or related experience.</li>
<li>Strong organizational and time management skills.</li>
<li>Excellent verbal and written communication abilities.</li>
<li>Proficiency with Microsoft Office applications.</li>
<li>Ability to manage multiple priorities in a fast-paced environment.</li>
<li>Professional demeanor and strong interpersonal skills.</li>
<li>Ability to maintain confidentiality and exercise sound judgment.</li>
</ul>
Preferred
<ul>
<li>Associate's degree or higher</li>
<li>Experience supporting executives or senior leaders.</li>
<li>Experience planning events or employee engagement activities.</li>
<li>Experience working in a front-office or customer-facing role.</li></ul> 


Key Competencies

The ideal candidate will be:
<ul>
<li>Highly service-oriented and genuinely enjoys helping others.</li>
<li>Known for creating positive experiences and building strong relationships.</li>
<li>Organized, dependable, and detail-oriented.</li>
<li>Proactive and willing to take initiative.</li>
<li>Adaptable and comfortable wearing multiple hats.</li>
<li>Professional yet approachable.</li>
<li>Positive, optimistic, and solutions-focused.</li>
<li>A strong team player who contributes to a welcoming and engaging workplace culture.</li></ul> 


Physical Requirements
<ul>
<li>Ability to sit, stand, and move throughout the office during the workday.</li>
<li>Ability to occasionally lift and carry office supplies and event materials up to 25 pounds.</li></ul> 


Why You'll Love Working at ECC

At ECC, we believe great people build great organizations. We're committed to creating an environment where employees feel supported, valued, and empowered to succeed both professionally and personally. We stand by and love our core values: Get it done, Be a voice not and echo, Lead by example, and Rise by lifting others. 


ECC is proud to be a certified Family-Friendly Workplace. Our certification recognizes our commitment to supporting working families, fostering an inclusive workplace culture, and prioritizing employee well-being.

Benefits &amp; Perks
<ul>
<li>Flexible Time Off (FTO)</li>
<li>Medical, Dental, and Vision Insurance</li>
<li>Flexible Spending Account (FSA)</li>
<li>Lifestyle Spending Account (LSA)</li>
<li>401(k) with Company Match</li>
<li>Company-Paid Life Insurance</li>
<li>Company-Paid Long-Term Disability Insurance</li>
<li>Partially Paid Maternity Leave</li>
<li>Employee Assistance Program (EAP)</li>
<li>On-Site Fitness Center (Lincoln Office)</li>
<li>Professional Development Opportunities</li>
<li>Company-Sponsored Events and Team Building Activities</li>
<li>Community Involvement and Volunteer Opportunities</li>
<li>Business Casual Work Environment</li></ul></div>

Executive Administrator

Dakota Credit Union Association

<div><h1 class="jobSectionHeader">Position Summary</h1>
The Executive Administrator provides senior-level administrative, governance, and operational support to the CEO, the DakCU Board of Directors, DakCU Foundation Boards of Directors, and the executive leadership team. Key areas of responsibility include board coordination, governance recordkeeping, compliance and audit tracking, data administration, member engagement, and event support.<h1 class="jobSectionHeader">
Key Responsibilities</h1>
Executive &amp; Office Administration<ul><li>
Provide direct administrative support to the CEO and executive team, including calendars, travel, correspondence, and meeting coordination.</li><li>
Prepare reports, presentations, and materials for executive and board meetings; maintain confidential records.</li></ul>
Board &amp; Foundation Governance Support<ul><li>
Coordinate DakCU Board and Foundation Board meetings: scheduling, agendas, board packets, logistics, and material distribution.</li><li>
Attend meetings, prepare minutes and action item summaries, and track follow-up on assignments and deadlines.</li><li>
Maintain governance records (bylaws, policies, resolutions, strategic plans, archives) for both the Association and Foundation.</li><li>
Serve as primary administrative liaison to the Foundation Board and support committee work, onboarding, and sponsorship tracking.</li></ul>
Financial &amp; Compliance Administration<ul><li>
Work with executive team to track audits, annual filings, regulatory requirements, contracts, and compliance deadlines; maintain audit schedules and supporting documentation.</li><li>
Support budget preparation, invoice processing, and financial reporting; coordinate records retention and work with external auditors, accountants, legal counsel, and vendors.</li></ul>
Member Engagement &amp; Data Management<ul><li>
Serve as a point of contact for member inquiries; support onboarding, retention, and engagement efforts.</li><li>
Work with communications team to draft and distribute professional communications and announcements.</li><li>
Maintain membership, board, and stakeholder data; generate reports, mailing lists, and analytics.</li></ul>
Event Coordination<ul><li>
Assist in planning board meetings, conferences, and member events, including registration, venue coordination, and materials.</li></ul><h1 class="jobSectionHeader">
Education and Experience</h1><ul><li>
Associate or bachelor's degree preferred in business administration, communications, or a related field or an equivalent combination of education and experience.</li><li>
5+ years of progressively responsible administrative experience, with at least 2-3 years supporting C-level executives and/or a board of directors. Direct experience in a nonprofit, trade association, or credit union environment would be a strong preferred qualification.</li></ul><h1 class="jobSectionHeader">
Qualifications</h1><ul><li>
Exceptional written, verbal, and interpersonal communication skills.</li><li>
Strong organizational and project management abilities with keen attention to detail.</li><li>
Experience preparing board materials, minutes, and governance documentation.</li><li>
Ability to maintain confidentiality and exercise sound judgment.</li><li>
Proficiency in Microsoft Office 365 and Adobe.</li><li>
Preferred: knowledge of nonprofit/association governance, basic financial and accounting knowledge, and experience with audits, compliance tracking, and records management.</li></ul><h1 class="jobSectionHeader">
Compensation &amp; Benefits</h1>
Salaried position with a competitive benefits package including Health, HSA, Dental, Vision, and 401(k). Some overnight travel required.
Note: This job description is intended to provide a summary of the primary duties and responsibilities of the position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role.</div>

Lower Sioux Indian Community

<div><div><ul><li>Lower Sioux Indian Community Morton, MN</li>
<li>Posted 2 days ago</li>
</ul><div><div> Lower Sioux Indian Community
</div></div><div>JOB TITLE: Executive Administrator
DEPARTMENT: Human Services
REPORTS TO: Director of Human Services
SALARY GRADE: Depending on Qualification and Experience
SUMMARY:
We are seeking an experienced, professional, and highly motivated individual to fulfil our Human Services Department at Cansayapi as our Executive Administrator. Candidate will provide high-quality senior management, oversee budgets, create reports, answer phone calls, and assist the Director. He or she is responsible for informing employees about department developments, communicating with finance department and human resources, communicating with vendors, and reporting to the Director. The Executive Administrator is accountable for the department&rsquo;s budget monitoring, record keeping, and communication with both internal and external parties. The Human Services Department prides itself on its teamwork within the department and with the governmental departments; the Executive Administrator is a pivotal role where our collaboration will represent to our community.
EDUCATION AND EXPERIENCE:
<ul><li>Associates degree or other higher education is strongly preferred; but not required</li>
<li>Experience in prior administrative roles and capacity; required</li>
<li>High school diploma or general education development; minimum requirement</li>
<li>Knowledge and experience working with Native American communities, culture, customs, and tribal law; strongly preferred</li>
<li>Able to pass a requisite background check and urinary analysis</li>
</ul>ESSENTIAL DUTIES AND RESPONSIBILITIES:
<ul><li>Maintain accurate and real-time reports on Human Services Department Budget</li>
<li>Ensure that all company policies and procedures are adhered to; discuss any policy changes with the Director or Human Services; oversee the implementation of new policies; review current policies; and maintain documentation outlining all procedures, employee duties, department and community objectives</li>
<li>Assist the director on varying administrative tasks that may include, but not limited to, writing department memos, handling correspondence, scheduling meetings, drafting policy and procedures, assisting Family Services Supervisor and Woniya Kini Behavioral Health Services Supervisor as needed, ordering, etc.</li>
<li>Work directly with finance department on check requests, credit card authorizations, and reporting</li>
<li>Oversee basic office duties</li>
<li>Maintains quality assurance of Human Services</li>
<li>May be present in high stress and sensitive situations; must respond by remaining poised and professional</li>
<li>Receive evaluation of staff of the Human Services Department from Human Resources Department; assist the director and supervisors in completing reviews; record keeping of employee personal action forms, corrective actions, and unemployment matters</li>
<li>Coordinate the preparation of reports, data, and other documents necessary for grant reports</li>
<li>Report trends, other issues impacting the delivery of services to Director of Human Services</li>
<li>Collaborate and communicate with internal and external partners, meetings, committees as assigned</li>
<li>Other duties as assigned</li>
</ul>SKILLS KNOWLEDGE AND ATTRIBUTES:
<ul><li>Exceptional communication skills</li>
<li>Highly independent worker and self-motivated</li>
<li>Detail oriented and meticulous in checking work for errors</li>
<li>Maintain high standard of confidentiality</li>
<li>Specialist in organizational skills</li>
<li>Time management skills</li>
<li>Professional boundaries</li>
<li>Able to collaborate with internal and external partners</li>
</ul><ul><li>Must have valid driver&rsquo;s license, reliable transportation and be insurable under the tribe&rsquo;s auto insurance policy for use of company vehicles</li>
</ul>DISCLAIMER:
This is not necessarily an exhaustive list of all the responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management and Community Council reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).
In accepting employment, I agree to perform the duties and responsibilities listed above. In addition, I agree to adhere to any policy or procedure changes that may occur during my employment with the Lower Sioux Indian Community.</div><div><div> 
</div>To apply for this job please visit lowersioux.com.</div></div></div>

Human Services Executive Administrator

Datron Dynamics, Inc.

Why Join DATRON USA?At DATRON USA, you'll be more than an Executive Operations Administrator; you'll be a trusted partner to our CEO and Leadership Team and an important part of a team that believes great businesses are built by great people.We are passionate about what we do, adaptable in how we solve challenges, and committed to doing the right thing with integrity. We care deeply about our employees, customers, and partners, and we believe that maintaining a positive attitude and having fun along the way are just as important as achieving outstanding results.As our Executive Operations Administrator, you'll help keep our business running smoothly while contributing to a collaborative culture where your ideas are valued, your work makes a difference, and no two days are ever the same.Who We Are:DATRON USA is the North American representative of DATRON AG, the award-winning German manufacturer of innovative, high-speed milling solutions. We are a complete local sales, service, and support division for DATRON AG with offices and technology centers in NH and CA. At DATRON USA, we pride ourselves on our employee-centric culture that prioritizes our team's personal and professional development.What You'll Love About This Opportunity<ul><li>Work alongside our CEO and Leadership Team, helping drive initiatives that have a meaningful impact on the success of the company.</li><li>Make a real difference by improving processes, coordinating projects, and ensuring our operations run efficiently.</li><li>Enjoy a role filled with variety, where you'll support executive leadership, coordinate customer experiences, manage business operations, and solve new challenges every day.</li><li>Build relationships across the organization with employees, customers, vendors, and our colleagues around the world.</li><li>Be empowered to take ownership, contribute ideas, and continuously improve how we work.</li><li>Join a company where our values guide everything we do:</li><li>Passionate about delivering exceptional results.</li><li>Adaptable in embracing change and finding solutions.</li><li>Integrity in every decision and interaction.</li><li>A positive Attitude that inspires teamwork and success.</li><li>Genuine Care for our employees, customers, and community.</li><li>A belief that work should be rewarding&mdash;and yes, even Fun.</li></ul>If you're someone who enjoys being organized, solving problems, helping others succeed, and making a meaningful impact every day, we'd love to meet you.The level of experience and skill will determine compensation.DATRON USA is an Equal Opportunity Employer.Pay: $30.00 - $35.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Professional development assistance</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Executive admin, business operations, or office management: 3 years (Required)</li><li>ERP systems and CRM systems : 3 years (Preferred)</li></ul>Ability to Commute:<ul><li>Milford, NH 03055 (Required)</li></ul>Work Location: In person

Executive Operations Administrator

Boeing

<div>At Boeing, we innovate and collaborate to make the world a better place. We&rsquo;re committed to fostering an environment for every teammate that&rsquo;s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
Boeing Commercial Airplanes (BCA) is seeking an ExecutiveOffice Administrator (Level C) to support four (4) BSC (Boeing South Carolina) Supply Chain executive directorsin North Charleston, South Carolina.
Position Responsibilities:
<ul><li>Coordinate domestic and international travel, including logistics, expense reports, and corporate card reconciliation
</li><li>Collect and compile data to support traveler review and signature
</li><li>Create, edit, and maintain electronic and written communications
</li><li>Track and maintain information for department and business operations
</li><li>Communicate effectively with a wide range of audiences
</li><li>Prioritize and manage team schedules and availability efficiently
</li><li>Maintain conference room schedules to ensure effective resource use
</li><li>Coordinate with key partners to acquire and maintain resources, including office supplies
</li><li>Plan and execute logistics for internal and external executive-level events
</li><li>Handle sensitive information with discretion and maintain confidentiality
</li><li>Use software, tools, and systems to manage, collect, and interpret data
</li><li>Demonstrate Boeing Values and Behaviors
</li><li>Provide guidance to less experienced employees while working under limited supervision
</li></ul>Basic Qualifications (Required Skills/Experience):
<ul><li>High School Diploma or higher
</li><li>3+ years of experience supporting senior executives
</li><li>3+ years of experience making domestic and/or international travel arrangements and generating expense reports
</li><li>3+ years of experience managing leadership schedules and calendars using Microsoft Outlook
</li><li>3+ years of experience composing and editing documents in Microsoft Word, Excel, Outlook and PowerPoint
</li></ul>Preferred Qualifications (Desired Skills/Experience):
<ul><li>3+ years of experience with data analytics
</li><li>3+ years of experience converting data into presentations
</li><li>Effective professional interpersonal and communication skills
</li><li>Possess a high level of integrity and discretion
</li><li>Ability to adapt quickly and maintain flexibility with dynamic requests
</li></ul>Conflict of Interest:
 
Successful candidates for this job must satisfy the Company&rsquo;s Conflict of Interest (COI) assessment process.
Shift:
This position is first shift.
Drug Free Workplace:
Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.
Pay &amp; Benefits:
At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.
Pay is based upon candidate experience and qualifications, as well as market and business considerations.
Summary pay range: $59,500 - $80,500 
 
Applications for this position will be accepted until Jul. 17, 2026 
 
Export Control Requirements:
This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a &ldquo;U.S. Person&rdquo; as defined by 22 C.F.R. &sect;120.62 is required. &ldquo;U.S. Person&rdquo; includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee.
Export Control Details:
US based job, US Person required
Education
High School Diploma or Equivalent Required
Relocation
Relocation assistance is not a negotiable benefit for this position.
Visa Sponsorship
Employer will not sponsor applicants for employment visa status.
Shift
This position is for 1st shift 
 
Equal Opportunity Employer:
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.</div>
 <div><h2 class="jobSectionHeader">Your Benefits</h2>
No matter where you are in life, our benefits help prepare you for the present and the future.
<ul><li>Generous company match to your 401(k).</li>
<li>Industry-leading tuition assistance program pays your institution directly.</li>
<li>Fertility, adoption, and surrogacy benefits.</li>
<li>Up to $10,000 gift match when you support your favorite nonprofit organizations.</li></ul> 
These programs are subject to eligibility requirements and other conditions, which may differ for employees of certain subsidiaries or business units, or union-represented employees depending on bargaining agreement terms. If this information conflicts with the program documents, the latter shall control. This material is informational only.</div>

Executive Office Administrator

<div>At Boeing, we innovate and collaborate to make the world a better place. We&rsquo;re committed to fostering an environment for every teammate that&rsquo;s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
Boeing Defense, Space &amp; Security (BDS) Mobility, Surveillance &amp; Bombers (MS&amp;B) Organization is seeking an Executive Office Administrator to join the KC-46 Engineering and Program Extension team in Everett, WA.
The ideal candidate will act as a strategic partner to executive level Directors and their teams. This role is diverse in responsibilities, so candidates must possess a unique blend of strong business acumen and the ability to build rapport with key partners. Additionally, they should be able to thrive in a fast-paced, evolving, agile organization and to be a positive teammate to others.
Position Responsibilities:
<ul><li>Provides high-level of comprehensive administrative and professional support to multiple executive level Directors and their teams.</li>
<li>Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports, and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement; verifies payments to corporate credit cards.</li>
<li>Tracks and maintains information relative to department and business operations.</li>
<li>Communicates a wide variety of information to multiple audiences.</li>
<li>Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.</li>
<li>Prioritizes and schedules executive Directors&rsquo; time and availability for efficient use of time.</li>
<li>Tracks and maintains designated conference room schedules for availability and efficient use of resources.</li>
<li>Works closely with the Office Assistant (OA) team and others to quickly respond to various Program and facility needs</li>
<li>Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.</li>
<li>Orders and maintains office supplies.</li>
<li>Plans and executes logistics for executive level internal and external events.</li>
<li>Works under minimal supervision.</li>
</ul>This position is expected to be 100% onsite. The selected candidate will be required to work onsite at the listed location.
Basic Qualifications (Required Skills/Experience):
<ul><li>Experience directly supporting senior/executive leaders.</li>
<li>Experience coordinating and scheduling meetings.</li>
<li>Proficient utilizing Microsoft Office Suite.</li>
<li>Experience coordinating and processing business travel arrangements utilizing Concur or a similar travel and expense management program; generating expense reports for business travel and reconciling corporate credit card charges to ensure timely and accurate reimbursement.</li>
<li>Experience in a role that required interpersonal skills in a teaming environment where collaboration and communication are critical to the functioning of the team.</li>
</ul>Preferred Qualifications (Desired Skills/Experience):
<ul><li>Vocational school/Associate degree or higher.</li>
</ul>Conflict of Interest:
Successful candidates for this job must satisfy the Company&rsquo;s Conflict of Interest (COI) assessment process.
Drug Free Workplace:
Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.
Pay &amp; Benefits:
At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.
Pay is based upon candidate experience and qualifications, as well as market and business considerations.
Summary pay range: $63,750 - $86,250 
 
Applications for this position will be accepted until Jul. 23, 2026 
 
Export Control Requirements:
This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a &ldquo;U.S. Person&rdquo; as defined by 22 C.F.R. &sect;120.62 is required. &ldquo;U.S. Person&rdquo; includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee.
Export Control Details:
US based job, US Person required
Relocation
Relocation assistance is not a negotiable benefit for this position.
Visa Sponsorship
Employer will not sponsor applicants for employment visa status.
Shift
This position is for 1st shift 
 
Equal Opportunity Employer:
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.</div>
 <div><h2 class="jobSectionHeader">Your Benefits</h2>
No matter where you are in life, our benefits help prepare you for the present and the future.
<ul><li>Generous company match to your 401(k).</li>
<li>Industry-leading tuition assistance program pays your institution directly.</li>
<li>Fertility, adoption, and surrogacy benefits.</li>
<li>Up to $10,000 gift match when you support your favorite nonprofit organizations.</li></ul> 
These programs are subject to eligibility requirements and other conditions, which may differ for employees of certain subsidiaries or business units, or union-represented employees depending on bargaining agreement terms. If this information conflicts with the program documents, the latter shall control. This material is informational only.</div>

KC-46 Executive Office Administrator

Kenaitze Indian Tribe

<div>Executive Office Supervisor Tribal Administration
Department: Executive Office
Program: Executive Office
Reports To: Executive Director
Supervises: Administrative Assistant Tribal Administration
Employment Status: Full-Time
FLSA Status: Exempt
Schedule: 40 Hours/52 Weeks
Preference: TERO Ordinance 2017-01, P.L. 93-638
Job Summary
The Executive Office Supervisor provides high-level support to the Executive Directors needed. The Executive Office Supervisor is responsible for performing a wide variety of administrative functions, including but not limited to support through the coordination of schedules, meetings, travel, and distribution of information from the Executive Office to staff.
Essential Functions<ul><li>
The Executive Office Supervisor provides high-level support to the Executive Directors needed. The Executive Office Supervisor is responsible for performing a wide variety of administrative functions, including but not limited to support through the coordination of schedules, meetings, travel, and distribution of information from the Executive Office to staff</li><li>
Fields phone calls and routes as appropriate</li><li>
Responsible for reviewing and prioritizing all incoming mail and documents requiring signatures by authorized signers</li><li>
Manage the Executive Director's calendar</li><li>
Provide administrative support to the Executive Director</li><li>
Maintain and update an Excel spreadsheet of motions and directives for the Executive Director</li><li>
Collaborate and engage with Department Directors regarding motions and directives as directed</li><li>
Oversee and assist with the coordination of all travel arrangements for the Executive Director and Tribal Council Members when support staff is unavailable, ensuring compliance with the Tribe's policies and procedures</li><li>
Responsible for WorkPlace entries for the Tribal Administration purchase card within the timeline required by the Finance Department</li><li>
Ensures compliance with Tribal, federal, state, and local employment laws and regulations, Tribal policies, and TERO ordinance</li></ul>
It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department, and/or the Kenaitze Indian Tribe's objectives.
Working Conditions
Lifting Requirements<ul><li>
Light work - Exerting up to 20 pounds of force frequently and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.</li></ul>
Physical Requirements<ul><li>
Stand or Sit (Stationary position)</li><li>
Walk )Move, Traverse)</li><li>
Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)</li><li>
Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse)</li><li>
Stoop, kneel, crouch, or crawl (Position self (to), Move)</li><li>
Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)</li><li>
See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)</li><li>
Pushing or Pulling</li><li>
Repetitive Motion</li></ul>
Hazards and Atmospheric Conditions<ul><li>
None</li></ul>
OSHA Categories<ul><li>
Category I - Duties performed routinely require exposure to blood, body fluid, and tissue</li></ul>
Equipment and Tools
List Equipment used for the job: List Tools: Drives KIT or Personal Vehicle: Other:
Travel<ul><li>
Local</li><li>
In-State</li><li>
Out-of-State</li></ul>
Qualifications
Education<ul><li>
Associate's Degree in business, management, or communication, or a combination of education and experience in a related field may be substituted for a degree</li></ul>
Experience<ul><li>
Three (3) years of experience in executive-level administration</li></ul>
Preferred<ul><li>
Knowledge and experience working with cultural diversities</li></ul>
License/Certification<ul><li>
Must have a valid Alaska State driver's license and must remain insurable under the Tribe's policy</li><li>
Must be a Public Notary or obtain within 90 days of hire</li></ul>
Special Skills<ul><li>
Proficiency with Microsoft Suite, or obtain training within 90 days of hire</li><li>
Conducts business in a service-oriented manner that is attentive, pleasant, respectful, and kind when dealing with un'ina, visitors, co-workers, and others</li><li>
Ability to multi-task, work independently, and meet deadlines</li><li>
Must exercise extreme discretion and follow confidentiality policies and regulations</li><li>
Must ensure quality communication when addressing the needs of the Executive Director, Tribal Council, Tribal Members, and staff in a professional manner</li><li>
Must be self-motivated with a positive approach</li><li>
Must possess excellent organizational skills and the ability to prioritize multiple projects and deadlines</li><li>
Must have excellent skills in writing, editing, proofreading, and formatting documents</li><li>
Must have excellent customer service and active listening skills when addressing customer concerns and other conflicts</li><li>
Ability to prioritize multiple projects and deadlines</li><li>
Ability to adapt well to change</li><li>
Ability to work independently as well as collaboratively</li></ul>
This position is a covered position subject to all requirements of the Alaska Barrier Crimes Act (ABCA) and the Indian Child Protection and Family Violence Prevention Act (ICPA). ABCA and ICPA requirements apply and must be complied with at all times in order to remain in the position.</div>

Executive Office Supervisor Tribal Administration

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Executive Office Supervisor Tribal Administration