executive administrator

Abu Dhabi projects and infrastructure centre

Job Title: Executive Administrator&nbsp;The Executive Administrator serves as a key support figure within the organization, providing comprehensive, high-level administrative assistance to executive leadership. This role is instrumental in ensuring the smooth and efficient operation of the executive office by managing a wide range of administrative responsibilities with professionalism, discretion, and attention to detail.&nbsp;Working in close collaboration with executives and their respective teams, the Executive Administrator is responsible for managing complex calendars, scheduling and coordinating meetings, preparing documentation, and ensuring all logistical arrangements are handled efficiently. The role requires proactive planning, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment.&nbsp;In addition to managing daily operations, the Executive Administrator serves as a primary point of contact for both internal and external stakeholders, fostering clear and professional communication on behalf of the executive office. A critical aspect of the role includes handling sensitive and confidential information with the utmost discretion and maintaining a high standard of organizational integrity and confidentiality.&nbsp;By anticipating the needs of the executive team and responding with timely and effective support, the Executive Administrator contributes to enhancing productivity, streamlining workflows, and enabling leadership to focus on strategic priorities.

Executive Administrator (Executive Director Governance & Planning)

DRD GENERAL TRADING LLC

About the Role:We are looking for a detail-oriented and organized E-Commerce Executive / Administrator to support and manage our online business operations. This role combines e-commerce management with strong administrative skills to ensure smooth day-to-day activities, efficient coordination across teams, and successful execution of online sales strategies.Key Responsibilities:<ul><li>Manage product listings across online marketplaces (Amazon, Noon, company website, etc.) including titles, descriptions, images, keywords, and pricing.</li><li>Maintain and update stock levels, coordinating with the supply chain team to avoid shortages or overstock.</li><li>Create and manage promotions, deals, and online campaigns to boost visibility and sales.</li><li>Monitor competitor activity and prepare regular reports on performance, trends, and growth opportunities.</li><li>Support daily administrative functions such as documentation, order processing, invoicing, and filing.</li><li>Handle correspondence and coordination with platform account managers, logistics providers, and internal teams.</li><li>Assist management with scheduling, reports, and compliance tasks.</li><li>Ensure company records, contracts, and communications are properly organized and up to date.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, E-Commerce, or related field.</li><li>1&ndash;3 years of experience in e-commerce operations and administrative support.</li><li>Strong knowledge of e-commerce platforms (Amazon Seller Central, Noon, Shopify, etc.).</li><li>Proven administrative skills including document management, reporting, and office coordination.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.</li><li>Strong attention to detail, organization, and ability to handle multiple tasks.</li><li>Good communication skills for internal coordination and external partner communication.</li><li>Ability to work independently while supporting wider team goals.</li></ul>What We Offer:<ul><li>Competitive salary package.</li><li>Career development opportunities in both e-commerce and administration.</li><li>Dynamic and collaborative work environment.</li><li>Exposure to leading online marketplaces and business operations</li></ul>Job Type: Full-timePay: AED3,500.00 - AED5,000.00 per month

E-Commerce Executive / Administrator

Boeing

<div>
 
 Job Description
 
 
 
 At Boeing, we innovate and collaborate to make the world a better place. We&rsquo;re committed to fostering an environment for every teammate that&rsquo;s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
 
 
 
 Business Support Services &ndash; Executive Office Administrator (UAMLID)
 
 
 
 Boeing Saudi Arabia is looking for an experienced
 
 Executive
 
 
 Office Administrator
 
 to join our business support team in
 
 Riyadh, Saudi Arabia
 
 .
 
 
 The successful candidate should have extensive hands-on experience of different aspects of the Office Administrator role. The successful candidate should be able to develop solutions to a variety of complex problems; independently using resourcefulness and intuition to create appropriate solutions using established company policies, practices, and procedures as a guideline.
 
 
 The Executive Office Administrator will report to the President of Boeing Saudi Arabia.
 
 
 
 Job Description Summary
 
 
 
 
 <ul>
 <li>
 Coordinates and processes domestic and international business travel arrangements
 </li>
 <li>
 Monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
 </li>
 <li>
 Collects and compiles data to provide visibility of status for traveler's review and/or signature.
 </li>
 <li>
 Creates, edits and maintains electronic and written communication.
 </li>
 <li>
 Tracks and maintains information relative to department and business operations.
 </li>
 <li>
 Verbally communicates a wide variety of information to multiple audiences. Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.
 </li>
 <li>
 Prioritizes and schedules management-level employee time and availability for efficient use of time.
 </li>
 <li>
 Tracks and maintains designated conference room schedules for availability and efficient use of resources.
 </li>
 <li>
 Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
 </li>
 <li>
 Orders and maintains office supplies.
 </li>
 <li>
 Plans and implements logistics for senior executive level internal and external events.
 </li>
 <li>
 Provides guidance to less experienced employees. Works under minimal supervision. Job Description
 
 
 
 </li>
 </ul>
 
 Position Responsibilities:
 
 
 
 
 <ul>
 <li>
 Manages and maintains the President of Boeing Saudi Arabia&rsquo;s work schedule.
 </li>
 <li>
 Coordinates and processes domestic and international business travel arrangements for the President of Boeing Saudi Arabia.
 </li>
 <li>
 Monitors designated business traveler's logistics, generates expense reports and assists in reconciling and verifying corporate credit card charges to ensure timely and accurate reimbursement.
 </li>
 <li>
 Collects and compiles data to provide visibility of status for traveler's review and/or signature.
 </li>
 <li>
 Manages phone calls, communications, and correspondence (e-mail, letters, reports, presentations, proposals...etc...) including the President&rsquo;s when needed.
 </li>
 <li>
 Records and transcribes minutes of meetings, coordinates and follows up on action points.
 </li>
 <li>
 Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.
 </li>
 <li>
 Ensures proper management of electronic and manual filling systems.
 </li>
 <li>
 Tracks and maintains information relative to department and business operations.
 </li>
 <li>
 Verbally communicates a wide variety of information to multiple audiences.
 </li>
 <li>
 Prioritizes and schedules management-level employee time and availability for efficient use of time.
 </li>
 <li>
 Plans and implements logistics for senior executive level internal and external events.
 </li>
 <li>
 Tracks and maintains designated conference room schedules for availability and efficient use of resources.
 </li>
 <li>
 Ensures effective running of office and facilities managements including procurement of office supplies and logistics.
 </li>
 <li>
 Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
 </li>
 <li>
 Meets and welcomes President&rsquo;s visitors.
 </li>
 <li>
 Provides guidance to less experienced employees.
 </li>
 <li>
 Responds to out-of working-hours emergencies.
 </li>
 <li>
 Builds good relationships with internal and external stakeholders, coordinate for any delegation of tasks and ensures accomplishments.
 
 
 
 </li>
 </ul>
 
 Basic Qualification (Required Skills/Experience):
 
 
 
 
 <ul>
 <li>
 Prior experience as an office administrator, office assistant or relevant role
 </li>
 <li>
 Demonstrable mastery of written and spoken English (this will be tested onsite)
 </li>
 <li>
 Excellent organizational, prioritization and leadership skills
 </li>
 <li>
 Excellent knowledge of MS Office
 </li>
 <li>
 Works under minimal supervision
 
 
 
 </li>
 </ul>
 
 Preferred Qualification (Desired Skills/Experience):
 
 
 
 
 <ul>
 <li>
 Qualification in Office Management or Business Administration
 </li>
 <li>
 Qualifications in secretarial studies will be an advantage
 </li>
 <li>
 Familiarity with office management procedures
 
 
 
 </li>
 </ul>
 
 Typical Education &amp; Experience:
 
 
 
 Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.).
 
 
 This position does not offer relocation or immigration support for non-residents. Candidates must live in the immediate area or relocate at their own expense.
 
 
 This requisition is for an international, locally hired position in Riyadh, Saudi Arabia. Benefits and pay are determined at the local level and are not part of Boeing U.S.-based payroll and will commensurate with experience and qualifications and in accordance with applicable Saudi Arabia law. Employment is subject to the candidate's ability to satisfy all Saudi Arabia labor and immigration formalities
 
 
 Applications for this position will be accepted until
 
 Sept. 22, 2025
 
 
 
 
 Export Control Requirements:
 
 This is not an Export Control position.
 
 
 
 Relocation
 
 
 
 Relocation assistance is not a negotiable benefit for this position.
 
 
 
 Visa Sponsorship
 
 
 
 Employer willing to sponsor applicants for employment visa status.
 
 
 
 Shift
 
 
 
 Not a Shift Worker (Saudi Arabia)
 
 
 
 Equal Opportunity Employer:
 
 
 
 We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
 
 
 We have teams in more than 65 countries, and each person plays a role in helping us become one of the world&rsquo;s most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.
</div>

Executive Office Administrator

<div>At Boeing, we innovate and collaborate to make the world a better place. We&rsquo;re committed to fostering an environment for every teammate that&rsquo;s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
Business Support Services &ndash; Executive Office Administrator (UAMLID)
Boeing Saudi Arabia is looking for an experienced Executive Office Administrator to join our business support team in Riyadh, Saudi Arabia.
The successful candidate should have extensive hands-on experience of different aspects of the Office Administrator role. The successful candidate should be able to develop solutions to a variety of complex problems; independently using resourcefulness and intuition to create appropriate solutions using established company policies, practices, and procedures as a guideline.
The Executive Office Administrator will report to the President of Boeing Saudi Arabia.
Job Description Summary<ul><li>
Coordinates and processes domestic and international business travel arrangements</li><li>
Monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.</li><li>
Collects and compiles data to provide visibility of status for traveler's review and/or signature.</li><li>
Creates, edits and maintains electronic and written communication.</li><li>
Tracks and maintains information relative to department and business operations.</li><li>
Verbally communicates a wide variety of information to multiple audiences. Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.</li><li>
Prioritizes and schedules management-level employee time and availability for efficient use of time.</li><li>
Tracks and maintains designated conference room schedules for availability and efficient use of resources.</li><li>
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.</li><li>
Orders and maintains office supplies.</li><li>
Plans and implements logistics for senior executive level internal and external events.</li><li>
Provides guidance to less experienced employees. Works under minimal supervision. Job Description</li></ul>
Position Responsibilities:
<ul><li>Manages and maintains the President of Boeing Saudi Arabia&rsquo;s work schedule.</li><li>
Coordinates and processes domestic and international business travel arrangements for the President of Boeing Saudi Arabia.</li><li>
Monitors designated business traveler's logistics, generates expense reports and assists in reconciling and verifying corporate credit card charges to ensure timely and accurate reimbursement.</li><li>
Collects and compiles data to provide visibility of status for traveler's review and/or signature.</li><li>
Manages phone calls, communications, and correspondence (e-mail, letters, reports, presentations, proposals...etc...) including the President&rsquo;s when needed.</li><li>
Records and transcribes minutes of meetings, coordinates and follows up on action points.</li><li>
Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.</li><li>
Ensures proper management of electronic and manual filling systems.</li><li>
Tracks and maintains information relative to department and business operations.</li><li>
Verbally communicates a wide variety of information to multiple audiences.</li><li>
Prioritizes and schedules management-level employee time and availability for efficient use of time.</li><li>
Plans and implements logistics for senior executive level internal and external events.</li><li>
Tracks and maintains designated conference room schedules for availability and efficient use of resources.</li><li>
Ensures effective running of office and facilities managements including procurement of office supplies and logistics.</li><li>
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.</li><li>
Meets and welcomes President&rsquo;s visitors.</li><li>
Provides guidance to less experienced employees.</li><li>
Responds to out-of working-hours emergencies.</li><li>
Builds good relationships with internal and external stakeholders, coordinate for any delegation of tasks and ensures accomplishments.</li></ul>
Basic Qualification (Required Skills/Experience):<ul><li>
Prior experience as an office administrator, office assistant or relevant role</li><li>
Demonstrable mastery of written and spoken English (this will be tested onsite)</li><li>
Excellent organizational, prioritization and leadership skills</li><li>
Excellent knowledge of MS Office</li><li>
Works under minimal supervision</li></ul>
Preferred Qualification (Desired Skills/Experience):<ul><li>
Qualification in Office Management or Business Administration</li><li>
Qualifications in secretarial studies will be an advantage</li><li>
Familiarity with office management procedures</li></ul>
Typical Education &amp; Experience:
Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.).
This position does not offer relocation or immigration support for non-residents. Candidates must live in the immediate area or relocate at their own expense.
This requisition is for an international, locally hired position in Riyadh, Saudi Arabia. Benefits and pay are determined at the local level and are not part of Boeing U.S.-based payroll and will commensurate with experience and qualifications and in accordance with applicable Saudi Arabia law. Employment is subject to the candidate's ability to satisfy all Saudi Arabia labor and immigration formalities 
Applications for this position will be accepted until Sept. 22, 2025 
Export Control Requirements: This is not an Export Control position. 
Relocation
Relocation assistance is not a negotiable benefit for this position.
Visa Sponsorship
Employer willing to sponsor applicants for employment visa status.
Shift
Not a Shift Worker (Saudi Arabia) 
Equal Opportunity Employer:
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
We have teams in more than 65 countries, and each person plays a role in helping us become one of the world&rsquo;s most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.</div>

Paithrukam Architectural Designers

Experience Required : Minimum 1 year experience in Interior field<ul><li>Knowledge about materials of interior items.</li><li>Issue and manage Purchase Orders (POs) based on project requirements.</li><li>Prepare supplier quotations, and finalize pricing and payment terms.</li><li>Calculate the wages for workers.</li><li>Overall management of the office.</li><li>Monitor and track material deliveries to project sites in coordination with the project team.</li><li>Maintain accurate procurement records, reports, and vendor databases.</li><li>Work closely with the design and project management teams to understand material specifications.</li><li>Ensure compliance with quality standards, lead times, and budget constraints.</li><li>Resolve supply issues, including delays, shortages, or quality concerns.</li><li>Strong negotiation and vendor management skills.</li><li>Familiarity with interior fit-out materials, vendors, and market trends.</li><li>Proficiency in MS Excel</li><li>Strong organizational and multitasking abilities.</li><li>Excellent verbal and written communication skills.</li></ul>Job Type: Full-timePay: &#8377;15,000.00 - &#8377;23,000.00 per monthWork Location: In person

Purchase Executive cum Administrator - Interior

Epic Homes Real Estate Brokers LLC

We are looking for a dynamic and organized Digital Marketing executive cum Administrative to join our real estate team. The ideal candidate will be the first point of contact for clients and visitors while also handling various administrative tasks to ensure the smooth operation of our office.Administrative Duties<ul><li>Greet and assist clients, visitors, and guests, ensuring a professional and welcoming environment.</li><li>Handle incoming calls, emails, and inquiries; route them to the appropriate team members.</li><li>Prepare and manage real estate documents, including sales agreements, lease contracts, property listings, and disclosure forms.</li><li>Ensure all real estate paperwork is accurate, complete, and properly filed.</li><li>Assist with the preparation of contracts, addendums, and closing documents.</li><li>Assist with property listings, client follow-ups, and document preparation.</li><li>Handle office supplies, coordinate deliveries, and maintain office organization.</li><li>Schedule and coordinate meetings, appointments, and property viewings.</li><li>Monitor office supplies and place orders when necessary.</li><li>Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate travel arrangements</li></ul>Digital Marketing &amp; Client Engagement<ul><li>Assist in managing company&rsquo;s online presence, including basic updates to website and social media pages.</li><li>Assist in creating, posting, and managing property listings across online platforms and social media channels.</li><li>Plan, execute, and monitor social media marketing campaigns to promote properties and brand awareness.</li><li>Prepare marketing materials, brochures, and presentations for property promotion.</li><li>Coordinate marketing campaigns, events, and open houses.</li><li>Maintain and grow the company&rsquo;s social media presence through engaging content, advertisements, and audience interaction.</li><li>Engage with clients and prospects through follow-ups, newsletters, and marketing outreach.</li><li>Assist sales team with lead generation, database management, and online advertising efforts.</li></ul>General Support<ul><li>Work closely with agents and management to support daily operations.</li><li>Provide excellent customer service to ensure a positive client experience.</li><li>Perform other administrative and marketing-related duties as assigned.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree or equivalent experience in administration, marketing, or a related field.</li><li>Previous experience in real estate, administration, or marketing preferred.</li><li>Strong communication and interpersonal skills.</li><li>Proficiency in Microsoft Office Suite, social media platforms, and online marketing tools.</li><li>Ability to multitask, prioritize, and work independently.</li><li>Attention to detail with strong organizational skills.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Can you join Immediately </li></ul>Experience:<ul><li>Digital Marketing : 1 year (Preferred)</li></ul>

Digital Marketing Executive cum administrator

M V TECHNOLOGIES

Roles &amp; ResponsibilitiesThe Office Administrator / Executive will be responsible for managing the day-to-day administrative operations of our Dubai office. This role ensures smooth workflow, effective coordination across departments, and supports senior management with essential tasks.Manage general office operations including supplies and facility coordination.Handle front-desk activities such as answering calls, managing correspondence, and greeting visitors.Coordinate with suppliers, vendors.Schedule meetings, manage calendars.Assist in preparing reports, presentations, and basic data entry.Ensure compliance with company policies and procedures.Oversee the end-to-end planning and execution of assigned workshops, ensuring alignment with the strategic goals and budgets set by managementJob Type: Full-timePay: AED1,000.00 - AED2,000.00 per month

Office Administrator

Search 6260+ Executive administrator jobs near you this September. New roles added regularly across leading industries. Apply today.

6260 executive administrator jobs NEAR_ME

Executive Administrator (Executive Director Governance & Planning)

E-Commerce Executive / Administrator

Executive Office Administrator

Executive Office Administrator

Purchase Executive cum Administrator - Interior

Digital Marketing Executive cum administrator

Office Administrator