executive administrator

Synergy Financial Holdings Group, LLC

Job Opening: Executive AdministratorLocation: Long Beach, California (Headquarters)Fast-paced and dynamic work environment seeking to fill several full-time positions. Serious inquiries only.Position: Executive AdministratorTarget Qualifications:Experience:<ul><li>1+ years of experience as an Executive Assistant or in a similar administrative role supporting senior executives</li><li>Experience handling confidential and sensitive information with discretion</li><li>Prior experience in a fast-paced, high-pressure environment is a plus</li></ul>Education:<ul><li>Bachelor&rsquo;s degree, preferably in business, communications, or related field</li></ul>Language Skills:<ul><li>Fluent in Korean (written and verbal communication) required</li><li>Ability to communicate effectively</li></ul>Technical Skills:<ul><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)</li><li>Familiarity with scheduling software, project management tools, and other office technology</li></ul>Additional Requirements:<ul><li>Applicants must be eligible to work in the United States.</li><li>Principals only, please&mdash;we kindly request no inquiries from recruiters.</li><li>Please do not inquire about other services, products, or commercial interests</li></ul>How to Apply:Interested candidates should send their resumes to: assistant@syncis.comPrivacy Notice:All information submitted will be handled in accordance with our Privacy Policy, available at synergyfinancialholdings.com/privacyPay: $70,500.00 - $71,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Language:<ul><li>Korean (Required)</li></ul>Work Location: In person

Executive Administrator

Insight Global

<div>
 
 A growing organization is seeking a highly organized and detail‑oriented Executive Administrator to support senior leadership and help ensure smooth day‑to‑day office operations. This role is ideal for someone who thrives in a fast‑paced, collaborative environment and enjoys working closely with executives while balancing administrative and operational responsibilities.
 
 
 The ideal candidate is proactive, polished, and comfortable handling confidential information while managing multiple priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide high‑level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements
 </li>
 <li>
 Serve as a key point of contact between executives and internal and external stakeholders, ensuring clear and timely communication
 </li>
 <li>
 Prepare and distribute correspondence, presentations, reports, and meeting materials
 </li>
 <li>
 Handle sensitive and confidential information with professionalism and discretion
 </li>
 <li>
 Support day‑to‑day office operations to maintain an organized, efficient, and welcoming work environment
 </li>
 <li>
 Manage office supply inventory and coordinate orders as needed
 </li>
 <li>
 Partner with building management on maintenance requests, repairs, and facility needs
 </li>
 <li>
 Assist with office layout planning and workspace organization as the organization grows
 </li>
 <li>
 Plan and coordinate company meetings, events, and conferences, including logistics, vendors, and catering
 </li>
 <li>
 Support employee engagement initiatives and team‑building activities
 </li>
 <li>
 Manage incoming calls and inquiries, directing them appropriately
 </li>
 <li>
 Assist with expense reporting and invoice processing
 </li>
 <li>
 Maintain organized digital and physical filing systems
 </li>
 <li>
 Provide administrative support for special projects and executive‑led initiatives
 </li>
 <li>
 Conduct research, compile data, and prepare materials for executive presentations and meetings as needed
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant, Executive Administrator, Administrative Assistant, or similar role
 </li>
 <li>
 Experience supporting senior leaders in a professional, fast‑paced environment
 </li>
 <li>
 Exceptional organizational and time‑management skills with the ability to manage competing priorities
 </li>
 <li>
 Strong written and verbal communication skills with a professional and approachable demeanor
 </li>
 <li>
 High level of discretion and ability to handle confidential information
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and related business tools
 </li>
 <li>
 Bachelor&rsquo;s degree preferred but not required
 </li>
 </ul>
</div>

Finger Lakes Community Health

<div>Finger Lakes Community Health uses BambooHR for the hiring and onboarding of our staff. All communications for recruitment will come directly from BambooHR (notifications@app.bamboohr.com) and may appear as spam. 
About Finger Lakes Community Health:

Finger Lakes Community Health (FLCH) was founded in 1989 with an original mission of serving the region's agricultural workers by linking individuals to area resources and providing essential health services. In 2009 the organization expanded to become a Federally Qualified Health Center (FQHC), serving patients of all incomes, ethnicities and walks of life. Over the last decade, FLCH has grown to provide medical, dental, and behavioral health services to over 28,000 patients at eight health centers. With over 200 employees we strive to provide high-quality and innovative health care services to the Finger Lakes Region. 
Benefits Offered:
<ul>
<li>Monday through Friday schedule, closed all major holidays 
</li>
<li>Dental, Vision, and Life insurance</li>
<li>Safe Harbor 3% 401k contribution</li>
<li>Robust PTO offerings</li>
<li>Education reimbursement</li></ul> 


Job Summary

The Executive Administrator provides senior-level administrative and project management support to the Chief Executive Officer and executive leadership team. This role ensures effective coordination of executive priorities, organizational initiatives, and leadership communication. The Executive Administrator supports executive oversight of grants, governance, and strategic projects while maintaining high standards of discretion, organization, and follow-through in a complex healthcare environment. 
This position can be based in Sodus, NY, Geneva, NY, or Penn Yan, NY, and will initially require full-time on-site presence. 
Main Responsibilities

Executive Support &amp; Operations
<ul>
<li>Provide direct administrative support to the CEO, including calendar management, correspondence, meeting coordination, and preparation of executive materials.</li>
<li>Serve as a strategic gatekeeper for the executive office, ensuring appropriate routing of requests, communications, and issues.</li>
<li>Develop briefing documents, reports, presentations, and summaries to support executive decision-making.</li>
<li>Support preparation for external meetings, community engagements, and leadership events, including briefing materials and follow-up coordination.</li>
<li>Manage sensitive and confidential information with professionalism and discretion.</li>
<li>Anticipate executive needs and support efficient day-to-day operations of the executive office.</li>
</ul>
Executive Project Management
<ul>
<li>Coordinate and support executive-level projects and organizational initiatives across departments.</li>
<li>Track project timelines, deliverables, and follow-up items related to executive priorities.</li>
<li>Track executive meeting decisions, action items, and follow-up to ensure timely completion and accountability.</li>
<li>Prepare project updates and documentation to support executive oversight and accountability.</li>
<li>Support planning and execution of strategic initiatives as directed by executive leadership.</li>
</ul>
Executive Communication &amp; Coordination
<ul>
<li>Facilitate communication between the CEO and executive leadership to support alignment and timely follow-through.</li>
<li>Coordinate with department leaders to gather information, updates, and reports required for executive oversight and strategic planning.</li>
<li>Coordinate executive team meetings, including agendas, materials, action items, and follow-up.</li>
<li>Serve as a point of coordination for executive-level communication and information flow.</li>
</ul>
Grant &amp; Contract Coordination
<ul>
<li>Maintain organized records of grant submissions, awards, agreements, and reporting requirements.</li>
<li>Track grant timelines, reporting deadlines, and documentation needs.</li>
<li>Coordinate with finance, compliance, and program leadership to gather required grant-related materials.</li>
<li>Support executive oversight of grant commitments and deliverables.</li>
</ul>
Board &amp; Governance Support
<ul>
<li>Assist with the preparation and coordination of Board of Directors materials, agendas, and meeting documentation.</li>
<li>Maintain organized governance records and support executive reporting needs.</li>
<li>Support compliance with applicable governance and regulatory requirements.</li>
</ul>
Documentation &amp; Process Improvement
<ul>
<li>Maintain organized systems for executive documents, contracts, policies, and strategic materials.</li>
<li>Identify opportunities to improve administrative systems, executive workflows, and document management processes to increase efficiency.</li>
<li>Assist with preparation for audits, reviews, and regulatory reporting as requested.</li>
<li>Support special projects and organizational initiatives as assigned.</li>
</ul>
Other Duties as Assigned
<ul>
<li>Perform additional responsibilities as needed to support executive leadership and organizational effectiveness.</li></ul> 


Education &amp; Qualifications: 
<ul>
<li>
Bachelor&rsquo;s degree required in Business Administration, Public Administration, Healthcare Administration, or a related field.</li></ul> 


Experience
<ul>
<li>5+ years of progressive executive administrative, project coordination, or senior administrative experience.</li>
<li>Experience supporting executive leadership in a complex, multi-department environment.</li>
<li>Experience in healthcare, nonprofit, or FQHC settings preferred.</li></ul> 


Skills &amp; Competencies
<ul>
<li>Strong project coordination and organizational skills with attention to detail.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to exercise sound judgment in a fast-paced executive environment.</li>
<li>High level of discretion, professionalism, and follow-through.</li>
<li>Ability to handle sensitive organizational matters with confidentiality and professionalism.</li>
<li>Ability to manage competing priorities and work independently.</li>
<li>Proficiency in Microsoft Office and document management systems.</li></ul> 


Physical Requirements:
<ul>
<li>Sitting/Standing: Prolonged periods of sitting.</li>
<li>Computer Use: Frequent typing and prolonged screen time.</li>
<li>Light Lifting: Regularly lifting or carrying items weighing 10 pounds</li>
<li>Visual: Clear vision for reading and inspections.</li>
<li>Hearing Clarity: Ability to hear conversations in person or in virtual communications.</li>
<li>Noise Sensitivity: Work may require filtering background noise to focus on speech or signals.</li>
<li>OSHA Level 3</li></ul></div>

Athens Community Council on Aging

<div>Are you ready to bring your talent and expertise to an innovative non-profit organization providing quality services to the largest growing segment of our population? Do you seek work that is challenging, meaningful, and fun? Does your best day at work include knowing that what you&rsquo;ve done has made a measurable difference in someone&rsquo;s life?
About Us: Founded in 1967, the Athens Community Council on Aging is a private, Non-Profit organization providing services to older adults and adults with disabilities in 26 counties of Northeast and East Georgia. Through innovative programs and service delivery, ACCA provides opportunities for individuals of all ages and abilities to age and live well.
Our Story: Older adults are the fastest growing segment of our population in Northeast Georgia. Throughout ACCA&rsquo;s history, we have offered vital services to older adults and adults with disabilities that meet the current and emerging needs of this population. ACCA must respond to the rapidly growing number of individuals in need of services while ensuring that the programs and services we provide remain innovative, relevant and meet the specific needs of older adults in Northeast Georgia.</div>
 <div><h4 class="jobSectionHeader">Job Overview and Requirements</h4>
Are you ready to bring your talent and expertise to an innovative non-profit organization providing quality services to the largest growing segment of our population? Do you seek work that is challenging, meaningful, and fun? Does your best day at work include knowing that what you&rsquo;ve done has made a measurable difference in someone&rsquo;s life?
ACCA is looking for an Executive Administrator to support our President/CEO and the Leadership Team.
About Us: Founded in 1967, the Athens Community Council on Aging is a private, non-profit organization providing services to older adults and adults with disabilities in 67 counties of Northeast and East Georgia. Through innovative programs and service delivery, ACCA provides opportunities for individuals of all ages and abilities to live and age well.
Our Story: Older adults are the fastest growing segment of our population in Northeast Georgia. Throughout ACCA&rsquo;s history, we have offered vital services to older adults and adults with disabilities that meet the current and emerging needs of this population. ACCA must respond to the rapidly growing number of individuals in need of services while ensuring that the programs and services we provide remain innovative, relevant and meet the specific needs of older adults in Northeast Georgia.
Reporting directly to the President/CEO, the Executive Administrator is a highly organized and detail-oriented professional who provides essential administrative and operational support to the President/CEO and Leadership Team. This role is integral to ensuring smooth daily operations, coordinating executive and board functions, and supporting key financial and administrative processes.
The Executive Administrator will manage executive scheduling and communications, coordinate leadership and board meetings, assist with preparation for presentations and special projects, and support financial operations including accounts payable, accounts receivable, and maintaining accurate financial documentation in coordination with ACCA&rsquo;s contracted CPA.
This position requires strong written and verbal communication skills, exceptional organizational abilities, attention to detail, and discretion in handling confidential information. The ideal candidate thrives in a dynamic environment, can effectively prioritize multiple responsibilities, and enjoys working collaboratively with internal and external stakeholders.
Reports To: President/CEO<h4 class="jobSectionHeader">
Essential Responsibilities:</h4>
Administrative Duties:<ul><li>
Act as liaison between President/CEO and stakeholders, clients, constituents, staff, and the ACCA Board of Directors.</li><li>
Manage the President/CEO&rsquo;s administrative tasks, including managing the appointment calendar, email communication and updates, and expense reports and files.</li><li>
Schedule Leadership Team and Program Director routine meetings and prepare agendas and notes. Attend Leadership Team meetings to record key decisions and action items.</li><li>
Reserve meeting rooms, provide refreshments for meetings, and provide general clerical support to prepare for meetings and events.</li><li>
Compose, prepare, and maintain correspondence involving complex and non-routine matters as instructed by the President/CEO and Leadership Team.</li><li>
Assist the President/CEO and Leadership Team with preparing for community presentations.</li><li>
Liaise with key program staff to coordinate special projects as directed by the President/CEO or Leadership Team.</li></ul>
Board of Directors Support:<ul><li>
Maintain Board Member Communication.</li><li>
Make all arrangements for Board of Directors&rsquo; meetings; working with the Board Secretary, prepare and send the meeting agenda.</li><li>
Create and prepare minutes from Board of Directors (BOD) meetings on behalf of the Board Secretary. Manage BOD committee minutes and official communication records.</li><li>
Communicate updates via e-mail to the Board of Directors.</li><li>
Schedule and organize meetings of the Board of Directors, including orientation, monthly meetings, committee meetings, and the annual board retreat. Maintain all records and documents concerning board work.</li></ul>
Financial Support:
In coordination with the contracted CPA, manage on-site accounts payable and accounts receivable to include:<ul><li>
Ensuring invoices are received, coded, and paid in a timely manner.</li><li>
Processing and coding payments, ensuring they are correctly deposited.</li><li>
Maintaining accurate financial records and documentation related to transactions.</li><li>
Supporting financial reporting and reconciliation processes as needed.</li></ul>
General Responsibilities:<ul><li>
Provide general administrative support, including mailing, scanning, faxing, and copying.</li><li>
Attend required meetings, staff development programs, and training sessions.</li></ul>
Essential Requirements:<ul><li>
We stay busy but like to have fun! A great sense of humor is a must!</li><li>
In love with ACCA and its mission and ready to shout it from the rooftops.</li><li>
Impeccable written and oral communication skills.</li><li>
Associate&rsquo;s degree or exemplary experience combined with a High School degree will be considered.</li><li>
Ridiculously detail oriented.</li><li>
Able to represent the President/CEO and Leadership Team with professionalism, confidentiality, and personality.</li><li>
Goal oriented.</li><li>
Able to work some evenings and weekends.</li><li>
Valid Georgia Driver&rsquo;s License required.</li></ul>
Our Hiring Process &amp; Timeline:<ul><li>
We will receive and review resumes ongoing until the position is filled.</li><li>
We will begin scheduling interviews as qualified applicants apply.</li><li>
If you are chosen for an in-person interview, we will ask for two work samples relevant to this position (ex: a process you created, writing sample or other relevant materials).</li><li>
Finalists may be invited to a second-round interview, and we will make an offer shortly after.</li><li>
We would like to have the selected candidate start no later than mid-April.</li></ul>
Benefits:<ul><li>
Generous Annual and Sick Leave Package</li><li>
11 paid holidays</li><li>
Health, dental and vision insurance offered</li><li>
Company-paid life insurance</li><li>
Company-paid long-term disability</li><li>
Employee Assistance Program</li><li>
403(b) with agency match after 1 year of service</li><li>
ACCA Scholar Program, providing scholarships to employees and dependents</li><li>
Employees are eligible for Public Service Loan Forgiveness (PSLF), the federal student loan forgiveness program</li></ul>
Applicants must fully complete an agency application and submit a cover letter and resume to Nita Norris at nnorris@accaging.org in order to receive consideration.
In all of its activities, hiring, and operations, ACCA complies with federal law and does not discriminate on the basis of age, sex, race, religion, disability, military status, sexual orientation, gender identity, or national origin. ACCA is committed to providing a respectful and welcoming environment for all clients, staff, volunteers, partners, and community members.
____________________________________________________________________________________________________________________________________</div>

Turning Point Action

<div>Turning Point Action is a 501(c)(4) organization founded in 2019 by Charlie Kirk. The organization's mission is to embolden the conservative base through grassroots activism and provide voters with the necessary resources to elect true conservative leaders. Turning Point Action has emerged as the country's leading grassroots organization, giving individuals the opportunity and platform to run for office at the local level, providing voters with critical information surrounding their district's candidates and elections, allowing them unparalleled access to some of the most impactful figures in the movement. Turning Point Action is on a mission to save America, one precinct at a time.
ABOUT THE POSITION:
Turning Point Action is seeking an Executive Administrator to provide comprehensive administrative tasks for the Executive team. The responsibilities of this role include, but are not limited to managing and paying incoming invoices, promptly responding to external and internal parties regarding scheduling, keeping an inventory of and restocking office materials, and any other administrative tasks relating to the team. This is an entry level position.
PRIMARY RESPONSIBILITIES:
The primary responsibilities include, but are not limited to the following:
<ul><li>Data entry with google sheets.</li><li>
Promptly paying and tracking incoming invoices.</li><li>
Responding to inquiries from the Executive team.</li><li>
Managing professional relationships with other conservative organizations.</li><li>
Organizing and maintaining the Turning Point Action Airtable database.</li><li>
Updating the Google Drive when needed.</li></ul>
MINIMUM QUALIFICATIONS:
<ul><li>1-2 years of administrative experience</li><li>
Excellent oral and written communication skills</li><li>
Knowledge of Google Drive (Google Docs, Sheets)</li><li>
Passion for conservative ideas and principles</li><li>
Extremely organized</li><li>
Strong work ethic and goal-oriented</li><li>
Self-starter and self-motivated</li><li>
Punctual and extremely responsive</li></ul>
&ldquo;WOW!&rdquo; SKILLS:
<ul><li>Past Executive Assistance experience</li><li>
Past/present involvement in conservative youth organizations</li><li>
Experience starting campus organizations and/or</li><li>
Leadership experience in conservative youth organizations</li></ul>
All applicants will be subject to a background check and would be required to sign an NDA for employment.</div>

RJ ROBERTS & CO

<div>AllDayShirts.com is seeking a proactive, highly organized Executive Administrator to serve as the operational backbone of our Customer Service Department and provide strong support to our off-site Operations Manager.

This is a leadership level administrative role for a self-starter who does not require constant direction. The ideal candidate is confident, solution-oriented, and capable of ensuring daily operations run efficiently while leading and supporting our customer service team. Reliability, strong written and verbal communication skills, and sound decision making are essential.
<h4 class="jobSectionHeader">
Key Responsibilities:</h4>
Act as the primary on-site support for the Operations Manager

Lead and oversee the Customer Service Department to maintain performance and accountability

Monitor and track customer service requests to ensure timely follow-up and resolution

Coordinate freight quotes, schedule shipments, and maintain broker relationships

Manage vendor relationships and coordinate building maintenance

Oversee office supply inventory and operational needs

Assist with pricing, documentation, reporting, and project coordination

Prepare materials for meetings, training sessions, and departmental initiatives

Identify opportunities to improve processes and increase operational efficiency

Handle sensitive information with discretion and professionalism
<h4 class="jobSectionHeader">
Qualifications:</h4>
3+ years of experience in executive administrative, operations, or leadership support roles

Leadership or supervisory experience preferred

Strong written and verbal communication skills

Excellent organizational and multitasking abilities

Ability to work independently and make sound decisions

Proficiency in Microsoft Office (Word, Excel, Outlook)

Experience with logistics coordination, vendor management, or freight processes is a plus

Reliable, accountable, and professional
<h4 class="jobSectionHeader">
What We Offer:</h4>
Competitive compensation based on experience

Leadership-level responsibilities with meaningful impact

Opportunities for professional growth and advancement

Supportive and collaborative team environment

Job Type: Full-time onsite
<h4 class="jobSectionHeader">
Benefits:</h4>
401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Referral program

Vision insurance
<h4 class="jobSectionHeader">
Education:</h4>
Associate (Preferred)
<h4 class="jobSectionHeader">
Experience:</h4>
Leadership: 2 years (Required)

Executive administrative support: 3 years (Required)

Work Location: In person</div>

St Vincent De Paul Society Of Los Angeles

<div>Description:

 Position Summary
The Executive Administrator provides high-level administrative and operational support to the Executive Director and Fund Development Director of a nonprofit organization. This role ensures smooth day-to-day operations, facilitates communication with stakeholders, and supports the organization&rsquo;s mission through efficient administrative processes.
-
Key Responsibilities<ul><li>Executive Support:</li></ul>
o Manage calendars, schedule meetings, and coordinate travel for the Executive Director.
o Prepare and edit correspondence, reports, and presentations.
o Administer files and databases.<ul><li>Board &amp; Donor Relations:</li></ul>
o Assist with board meeting preparation, including agendas, minutes, and materials.
o Support donor stewardship activities, including contacting donors, updating accounts and preparing acknowledgment letters.
o Act as in office liaison for Executive and Fund Development directors<ul><li>Event &amp; Program Coordination:</li></ul>
o Help organize fundraising events, community outreach programs, and special projects.
o Maintain timelines and ensure deliverables are met for organizational initiatives.<ul><li>Office Administration:</li></ul>
o Maintain accurate records and filing systems (digital and physical).
o Participate in regular training to stay up to date on software changes and advancements<ul><li>Compliance &amp; Reporting:</li></ul>
o Assist with fund development reporting and compliance documentation.
o Support preparation of annual reports and audits.<ul><li>Office Oversite:</li></ul>
o Maintain and order office supplies.
o Order catering for meetings. (maybe list as organize and manage meeting needs)
o Miscellaneous Duties: Other related duties as delegated by supervisor(s).
-
Requirements:

 Qualifications<ul><li>Education: High School Diploma or equivalent.</li><li>Experience: 3+ years of administrative experience, preferably in a nonprofit setting.</li><li>Skills:</li></ul>
o Strong proficiency in Microsoft Office Suite and donor management software (e.g., Raiser&rsquo;s Edge, Salesforce, Bloomerang).
o Excellent written and verbal communication skills.
o Ability to manage multiple priorities and deadlines.
o High level of discretion and confidentiality.<ul><li>Ability to lift 25-30 lbs., stretch, twist, and sit for long periods of time.</li></ul>
Preferred Attributes<ul><li>Passion for the organization&rsquo;s mission and values.</li><li>Detail-oriented with strong organizational skills.</li><li>Ability to work collaboratively with diverse stakeholders.</li></ul> 
Full-time employees are offered medical, dental, vision and 403b options. The Society covers 90% of the cost for medical, vision, and HMO dental benefits
SVDPLA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.
The society of St. Vincent de Paul will consider the employment of qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box) Ordinance.</div>

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