executive administrator

Abu Dhabi projects and infrastructure centre

Job Title: Executive Administrator&nbsp;The Executive Administrator serves as a key support figure within the organization, providing comprehensive, high-level administrative assistance to executive leadership. This role is instrumental in ensuring the smooth and efficient operation of the executive office by managing a wide range of administrative responsibilities with professionalism, discretion, and attention to detail.&nbsp;Working in close collaboration with executives and their respective teams, the Executive Administrator is responsible for managing complex calendars, scheduling and coordinating meetings, preparing documentation, and ensuring all logistical arrangements are handled efficiently. The role requires proactive planning, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment.&nbsp;In addition to managing daily operations, the Executive Administrator serves as a primary point of contact for both internal and external stakeholders, fostering clear and professional communication on behalf of the executive office. A critical aspect of the role includes handling sensitive and confidential information with the utmost discretion and maintaining a high standard of organizational integrity and confidentiality.&nbsp;By anticipating the needs of the executive team and responding with timely and effective support, the Executive Administrator contributes to enhancing productivity, streamlining workflows, and enabling leadership to focus on strategic priorities.

Executive Administrator (Executive Director Governance & Planning)

Qureos

<div>
 
 Job Title: Executive Administrator
 
 
 
 The Executive Administrator serves as a key support figure within the organization, providing comprehensive, high-level administrative assistance to executive leadership. This role is instrumental in ensuring the smooth and efficient operation of the executive office by managing a wide range of administrative responsibilities with professionalism, discretion, and attention to detail.
 
 
 Working in close collaboration with executives and their respective teams, the Executive Administrator is responsible for managing complex calendars, scheduling and coordinating meetings, preparing documentation, and ensuring all logistical arrangements are handled efficiently. The role requires proactive planning, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment.
 
 
 In addition to managing daily operations, the Executive Administrator serves as a primary point of contact for both internal and external stakeholders, fostering clear and professional communication on behalf of the executive office. A critical aspect of the role includes handling sensitive and confidential information with the utmost discretion and maintaining a high standard of organizational integrity and confidentiality.
 
 
 By anticipating the needs of the executive team and responding with timely and effective support, the Executive Administrator contributes to enhancing productivity, streamlining workflows, and enabling leadership to focus on strategic priorities.
</div>

Executive Administrator (Executive Director Governance & Planning) - Abu Dhabi projects and infrastructure centre

Boeing

<div>Mesa, Arizona
Job ID JR2025470222 Category Business Support Services Role Type Onsite Post Date Aug. 27, 2025<div> 
</div><div>Job Description
At Boeing, we innovate and collaborate to make the world a better place. We&rsquo;re committed to fostering an environment for every teammate that&rsquo;s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
The Boeing Defense Space &amp; Security (BDS) Vertical Lift Division has an exciting opportunity for an Executive Office Administrator position located in Mesa, Arizona.
The selected candidate will provide high-level administrative support to the Vertical Lift Division Vice President and several executive leaders, ensuring efficient operation of the executive office. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fun and fast-paced environment. The BDS Vertical Lift Division is responsible for manufacturing the most advanced military rotorcraft in the world and is renowned for leading-edge solutions that deliver proven capabilities. With 60 years of expertise and a global fleet over 2,500 strong &mdash; comprising the AH-6 Little Bird, AH-64 Apache, V-22 Osprey and H-47 Chinook aircraft and in-development entrants, including the MH-139A Grey Wolf &mdash; Boeing advances missions ranging from precision attack and reconnaissance to medium and heavy lift operations.
Position Responsibilities:
In this role, you will collaborate across various functions to perform tasks for Executive Level (E3) and above managers on the executive payroll. The primary focus areas you will support are as follows:
Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards. Collects and compiles data to provide visibility of status for traveler's review and/or signature<ul><li>.</li>
Creates, edits and maintains electronic and written communication<li>.</li>
Tracks and maintains information relative to department and business operations<li>.</li>
Verbally communicates a wide variety of information to multiple audiences<li>.</li>
Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information<li>.</li>
Prioritizes and schedules management-level employee time and availability for efficient use of time<li>.</li>
Tracks and maintains designated conference room schedules for availability and efficient use of resources<li>.</li>
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources<li>.</li>
Orders and maintains office supplies<li>.</li>
Plans and implements logistics for senior executive level internal and external events<li>.</li>
Provides guidance to less experienced employees<li>.</li>
Must demonstrate ability to work in confidential settings and work under minimal supervision<li>.</li></ul>
This position is expected to be 100% onsite. The selected candidate will be required to work onsite at the listed location.
This position must meet export control compliance requirements. To meet export control compliance requirements, a &ldquo;U.S. Person&rdquo; as defined by 22 C.F.R. &sect;120.15 is required. &ldquo;U.S. Person&rdquo; includes U.S. Citizen, lawful permanent resident, refugee, or
asylee.
Basic Qualifications (Required Skills/Experience):
5 or more years of experience coordinating and processing domestic and/or international travel arrangement<ul><li>s</li>
5 or more years of experience developing and/or maintaining integrated schedule<li>s</li>
5 or more years of experience providing administrative support to multiple customers such as executives, managers, and staff member<li>s</li>
5 or more years of experience with Microsoft Word, Excel, Outlook, and PowerPoin<li>t</li></ul>
Preferred Qualifications (Desired Skills/Experience):
3 or more years of experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership team<ul><li>s</li>
3 or more years of experience collecting, interpreting data, and managing high level projects for Executives or Senior Leadershi<li>p</li>
3 or more years of experience managing and organizing multiple deliverables and deadlines with minimal directio<li>n</li>
3 or more years of experience using Concur and/or Travel@Boeing to book travel and/or submit expense report<li>s</li>
3 or more years of experience engaging directly with government customers, including USG personnel, Congress, or foreign embassie<li>s</li></ul>
Relocation: Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.
Drug Free Workplace:
Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.
Pay &amp; Benefits:
At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.
Pay is based upon candidate experience and qualifications, as well as market and business considerations.
Summary pay range for senior level: $64,600 &ndash; $87,400 
Applications for this position will be accepted until Sept. 04, 2025 
Export Control Requirements: This position must meet export control compliance requirements. To meet export control compliance requirements, a &ldquo;U.S. Person&rdquo; as defined by 22 C.F.R. &sect;120.15 is required. &ldquo;U.S. Person&rdquo; includes U.S. Citizen, lawful permanent resident, refugee, or asylee. 
 
Export Control Details: US based job, US Person required 
Relocation
Relocation assistance is not a negotiable benefit for this position.
Visa Sponsorship
Employer will not sponsor applicants for employment visa status.
Shift
This position is for 1st shift 
Equal Opportunity Employer:
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.</div></div>
 <div><h2 class="jobSectionHeader">Your Benefits</h2>
No matter where you are in life, our benefits help prepare you for the present and the future.
<ul><li><div>Generous company match to your 401(k).</div></li>
<li><div>Industry-leading tuition assistance program pays your institution directly.</div></li>
<li><div>Fertility, adoption, and surrogacy benefits.</div></li>
<li><div>Up to $10,000 gift match when you support your favorite nonprofit organizations.</div></li></ul> 

These programs are subject to eligibility requirements and other conditions, which may differ for employees of certain subsidiaries or business units, or union-represented employees depending on bargaining agreement terms. If this information conflicts with the program documents, the latter shall control. This material is informational only.</div>

Executive Office Administrator

Aultman Health Foundation

<div><div><div>PURPOSE OF POSITION:
The primary purpose of the FMLA Administrator is to manage client&rsquo;s FMLA program. The job duties include but are not limited to determining eligibility, approving or denying FMLA requests, corresponding with applicants and providers, and tracking FMLA leave. The FMLA administrator should also be prepared to assist the client with information needed by the Human Resources or Benefits Departments, which can include paperwork to initiate status changes in the payroll system, and reports needed to pay other company benefits. The FMLA Administrator works on-site at the client&rsquo;s location in Canton or North Canton. 
RESPONSIBILITIES AND EXPECTATIONS:
<ul><li>Review employees work history to determine eligibility for FMLA.
</li><li>Approve and deny FMLA requests and send the Department of Labor&rsquo;s required notifications within the established time frames.</li>
<li>Correspond with employees and their representatives regarding FMLA.
</li><li>Conduct claims reviews with Timken as needed.</li>
<li>Respond to incoming calls from employees, providers, and representatives.</li>
</ul><ul><li>Track hours taken by employees on FMLA, notifying them when their leave time is about to expire.
</li><li>Report to management regarding the status of employees utilizing FMLA.
</li><li>Correspond with payroll and benefits regarding appropriate FMLA deductions.</li>
<li>Be knowledgeable regarding federal and state laws that concern FMLA.</li>
</ul><ul><li>Process Improvement: Continuously reviews, recommends and implements improvement steps, as needed or directed.
</li><li>Seeks supervisory guidance/approval as appropriate.</li>
<li>Portrays professional image: follows dress code; communicates with internal and external customers in a professional manner, including appropriate verbal and written grammar.</li>
<li>Promotes and demonstrates professional standards to enhance the development of the department.</li>
<li>Practices ethical conduct.</li>
<li>Meets acceptable attendance and punctuality expectations (excluding FMLA) 
 
The above statements reflect the general duties considered necessary to describe the principle functions of the job as identified, and are not a detailed description of all the work requirements that may be inherent to this position. 
 
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability, or protected veteran status. AultCare is an EEO/AA Employer M/F/Disability/Vet. 
 
QUALIFICATIONS:</li>
<li>Education: Associate&rsquo;s Degree preferred, minimum High School diploma or GED with two years of claims management or insurance related experience.</li>
<li>Experience: Good keyboard skills; Knowledge of CPT Coding, ICD9 and ICD 10 Coding, and medical terminology; Computer experience in a windows operating system; Experience with word processing and spreadsheet applications; Individual should be proficient with basic math skills.</li>
<li>Remains current in educational areas related to job description.</li>
<li>Organized self-starter with focused goals and deadlines. 
 
WORKING CONDITIONS:</li>
<li>Normally works eight hours per day; 8:00am to 4:30pm. Occasional overtime as needed to meet deadlines.</li>
<li>Lunch and break periods must be coordinated with other staff members to maintain adequate office staffing during departmental operating hours.</li>
<li>Office environment with moderate noise level.
 </li><li>Frequent sitting, use of hands/fingers across keyboard or mouse, and long periods working at a computer.</li>
Occasionally walking, standing, twisting/turning and reaching upward or forward during work day. 
<li>
</li></ul></div></div> 
Location: Aultman Health Foundation &middot; AC SELF INS - AULTCOMP TPA 
Schedule: Full Time, Day Shift, 8am-4:30pm</div>

FMLA ADMINISTRATOR

Hilton

<div>Culinary Administrator
THE ROLE
At Hilton, we are committed to delivering exceptional Food &amp; Beverage experiences across our outlets. As a Culinary Administrator, you will provide essential administrative support to the Cluster Executive Chef, Executive Sous Chefs. You will ensure smooth operations, accurate communication, and efficient management of culinary activities, helping maintain Hilton&rsquo;s world-class standards across all food and beverage outlets.
Position Title: Culinary Administrator 
Location: &#304;stanbul 
Company: Hilton &ndash; T&uuml;rkiye 
Job Type: Full-Time 
Salary: Competitive, with benefits package
ROLE OVERVIEW
We are looking for a highly organized and guest-focused Culinary Administrator who will manage administrative duties, scheduling, procurement support, and internal communication for the culinary team. You will play a key role in supporting daily operations, ensuring compliance with Hilton standards, and contributing to a seamless and memorable guest dining experience.
KEY RESPONSIBILITIES<ul><li>
Provide administrative support to the Cluster Executive Chef and culinary leadership team.</li><li>
Manage kitchen offices, including tools, resources, and par stock levels.</li><li>
Maintain and monitor staff schedules, holidays, and absences using ADP.</li><li>
Track daily attendance and missed punches in ADP.</li><li>
Support procurement activities, including Birchstreet purchasing program in the absence of Executive Sous Chef.</li><li>
Administer monthly hotel recognition programs.</li><li>
Ensure completion of mandatory training programs, including Health &amp; Safety and Hilton-specific programs.</li><li>
Communicate menu changes to Sales &amp; Marketing for the website.</li><li>
Assist with monthly P&amp;L critique preparation and menu engineering reports.</li><li>
Collect and oversee weekly training calendars and Events BEO distribution.</li><li>
Maintain the Cluster Executive Chef&rsquo;s agenda and meetings.</li><li>
Ensure professional, courteous, and confidential conduct at all times.</li><li>
Attend departmental and hotel meetings and trainings.</li><li>
Flexibly adjust working hours according to operational needs.</li></ul>
IDEAL CANDIDATE PROFILE<ul><li>
Administrative Diploma or equivalent experience.</li><li>
Minimum 2 years of relevant experience in culinary or hospitality administration.</li><li>
Strong communication skills in English and Turkish; additional languages preferred.</li><li>
Highly motivated, organized, and a team player.</li><li>
Computer literate, with understanding of business and financial terms.</li><li>
Guest-oriented and professional demeanor.</li><li>
Knowledge of Hilton systems and F&amp;D operations is advantageous.</li></ul>
WHAT ARE WE LOOKING FOR?
Since being founded in 1919, Hilton has been a leader in hospitality. We value Team Members who demonstrate:<ul><li>
Hospitality &ndash; Passionate about delivering exceptional guest experiences.</li><li>
Integrity &ndash; Doing the right thing at all times.</li><li>
Leadership &ndash; Leading within our teams and communities.</li><li>
Teamwork &ndash; Collaborating effectively across all levels.</li><li>
Ownership &ndash; Taking responsibility for actions and decisions.</li><li>
Now &ndash; Acting with urgency and discipline.</li></ul>
WHY JOIN US?<ul><li>
Be part of a world-class culinary team at Hilton &#304;stanbul Bosphorus.</li><li>
Work in a supportive, dynamic environment where your role directly enhances the guest experience.</li><li>
Career development and growth opportunities within Hilton&rsquo;s global network.</li><li>
Competitive salary and comprehensive benefits package.</li><li>
Be part of the world&rsquo;s leading hospitality company.</li></ul>
Hilton is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all our team members.
Work Location: Hilton &#304;stanbul Bosphorus 
Expected Start Date: October 2025</div>

Culinary Administrator

Weldon Law Group, PLLC

<div>Position Overview:
<div></div>
Now Hiring: Professional Legal Administrator
Job Type: Fulltime, Onsite.
Salary: $82k annually
Location: Jacksonville, FL 
What&rsquo;s In It for You:<ul><li>
Competitive salary.</li><li>
Growth opportunities.</li><li>
Benefits.</li></ul>
Who Are We:
Attorney Ian Weldon is an accomplished attorney in Jacksonville and the founder of Weldon Law Group, PLLC. He brings over 18 years of legal experience to his private practice, where he assists clients with all types of complex immigration law issues, criminal defense matters, divorce and family law cases, and estate planning and probate proceedings. With every case, Mr. Weldon works tirelessly to help his clients navigate the legal process. Because he went through the immigration process with his wife, who is Peruvian, he is very sympathetic to those navigating this complex and ever-changing system. 
Job Summary:
The Firm&rsquo;s Legal Administrator (Administrator) position is an executive-level position with significant discretion and broad responsibility for the management of Firm's business operations and the supervision of employees. The position has a wide range of duties and obligations, with involvement in all seven parts of the Firm. The Administrator keeps the Firm&rsquo;s needs in the forefront and works closely with the Owner and rest of the executive team on strategy, planning, leadership, culture, policy, problem-solving, and decision-making. This position is most like a Chief Operating Officer (COO) and Controller in non-legal businesses. 
What You&rsquo;ll do:<ul><li>
Partner with the Owner on business planning, budgeting, and firm strategy.</li><li>
Lead, manage, and develop staff across all departments to ensure high performance and accountability.</li><li>
Oversee HR functions including hiring, onboarding, employee relations, and compliance with policies and regulations.</li><li>
Implement and improve firm-wide systems, workflows, and processes to drive efficiency and profitability.</li><li>
Supervise financial operations: budgeting, reporting, payroll, billing, and vendor management.</li><li>
Ensure compliance with legal, regulatory, and professional requirements.</li><li>
Oversee office operations, facilities, technology, procurement, and vendor relationships.</li><li>
Direct marketing, sales tracking, and client service systems to support firm growth.</li><li>
Monitor performance metrics, provide regular reporting, and recommend improvements to the executive team.</li></ul> 
What You&rsquo;ll Need:<ul><li>
Must have a bachelor&rsquo;s degree in Business, Accounting or a related field, or equivalent work experience.</li><li>
Significant supervisory experience and experience working in a professional services firm.</li><li>
Experience in law firm budgeting, bookkeeping, and human resources is highly preferred.</li><li>
Be bilingual English-Spanish.</li></ul><div> 
Please visit our website to know more about us: https://www.weldonlegal.com/</div>
Pay Range: Up to USD $82,000.00/Yr.</div>

Professional Legal Administrator

Lunarx Bioscience and Laboratories Pvt. Ltd

Job Description &ndash; Office AdministratorLocation:Odisha Zonal Office &ndash; Lunarx Bioscience &amp; Laboratories Pvt. Ltd. Position Type: Full-Time | On-siteAbout UsLunarx Bioscience &amp; Laboratories Pvt. Ltd. is a forward-thinking pharmaceutical and bioscience company committed to innovation, precision, and excellence. With a foundation rooted in scientific integrity and a vision to advance healthcare, we are shaping the future of medicine while upholding time-tested values of discipline, accountability, and trust.We are seeking an Office Administrator to join our Head Office team, ensuring seamless coordination, efficiency, and professionalism in all administrative functions.Role OverviewThe Office Administrator will be responsible for overseeing daily operations of the head office, supporting management, and ensuring smooth communication across departments. This role requires organizational acumen, discretion, and the ability to manage multiple responsibilities with integrity and efficiency.Key Responsibilities<ul><li>Manage and oversee day-to-day office operations, ensuring an efficient and professional work environment.</li><li>Act as the first point of contact for visitors, clients, and external stakeholders at the head office.</li><li>Coordinate schedules, meetings, appointments, and travel arrangements for senior management.</li><li>Handle office correspondence, documentation, and filing systems (both physical and digital).</li><li>Maintain office supplies, equipment, and vendor relationships to ensure uninterrupted functioning.</li><li>Assist with HR-related administrative tasks including attendance, leave records, and onboarding support.</li><li>Support finance and procurement teams in invoice management, expense tracking, and petty cash handling.</li><li>Draft letters, memos, and official communications on behalf of the management.</li><li>Ensure compliance with company policies, confidentiality, and regulatory requirements in all administrative tasks.</li><li>Contribute to a professional, disciplined, and respectful office culture.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Administration, Business Management, or related field (preferred).</li><li>Proven experience (2&ndash;5 years) as an Office Administrator, Executive Assistant, or in a similar administrative role.</li><li>Strong organizational and multitasking skills with attention to detail.</li><li>Excellent written and verbal communication skills (English and Hindi proficiency required).</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work independently with minimal supervision while maintaining accountability.</li><li>Discretion, integrity, and professionalism in handling sensitive information.</li><li>Pleasant personality with strong interpersonal and coordination abilities.</li></ul>What We Offer<ul><li>A professional, growth-oriented work environment with opportunities for advancement.</li><li>Exposure to the dynamic world of pharmaceutical and biosciences innovation.</li><li>Competitive salary package with performance-based incentives.</li><li>A culture rooted in discipline, respect, and a shared vision for healthcare excellence.</li></ul>Application Process: Interested candidates may send their CV and a cover letter to [*lunarxbio@gmail.com]*, with the subject line: Application for Office Administrator &ndash; Head Office.Job Types: Full-time, Permanent, Freelance Contract length: 10 monthsPay: &#8377;7,000.00 - &#8377;14,900.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: In person

Office Administrator

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