executive assistant i

HomeFirst

<p></p><div><p><b>Position:</b> Executive Assistant I<br>
<b>Reports To:</b> Chief Development &amp; Marketing Officer (Primary) with dotted-line support to Chief Human Resources Officer<br>
<b>Location:</b> Office Location in San Jose /Some Hybrid Work<br>
<b>Type: </b>Full Time, Exempt <b>Compensation: </b>$90K/Annual</p><p>
</p><p><b>ABOUT HOMEFIRST</b></p><p>
Established in 1980, HomeFirst&trade; is a nonprofit organization passionately working to end homelessness. We serve the Bay Area community through low-barrier programming and systems leadership &ndash; meeting each person where they are by offering support and resources that address immediate and long-term housing needs. With nearly 45 years of experience, we view housing as a fundamental human right and understand that solving homelessness requires a collaborative effort.</p><p>
</p><p><b>OUR VALUES</b></p><ul><li><b><i>
Kindness</i></b><i>: We act with empathy toward others.</i></li><li><b><i>
Passion</i></b><i>: We ignite change to fulfill our mission.</i></li><li><b><i>
Excellence</i></b><i>: We deliver exceptional service to our communities.</i></li></ul><p>
</p><p><b>POSITION OVERVIEW</b></p><p>
The Executive Assistant provides high-level strategic and administrative support primarily to the Chief Development &amp; Marketing Officer (CDMO), while also supporting the Chief Human Resources Officer (CHRO) on select priorities. This role serves as a trusted partner responsible for maximizing executive effectiveness through sophisticated calendar management, inbox and communication coordination, project support, meeting logistics, and relationship management.</p><p>
This position is ideal for a highly organized, proactive, and detail-oriented professional who thrives in a fast-paced environment, exercises strong judgment, and manages sensitive information with exceptional discretion. The Executive Assistant will play a vital role in supporting fundraising, marketing, communications, People Services, and executive coordination.</p><p>
</p><p><b>PRIMARY RESPONSIBILITIES</b></p><p><b>
Executive Support &ndash; Chief Development &amp; Marketing Officer (Approximately 80%)</b></p><ul><li>
Manage a highly active and complex executive calendar, including donor meetings, campaign planning, board committee meetings, community events, and internal leadership meetings
</li><li>Coordinate scheduling with internal stakeholders, external partners, board members, donors, and community leaders
</li><li>Monitor, prioritize, and assist with email management, including drafting and editing correspondence, flagging urgent matters, and ensuring timely follow-up
</li><li>Prepare presentations, reports, donor materials, agendas, briefing documents, and executive communications
</li><li>Support development and marketing initiatives through project coordination, deadline tracking, and logistics management
</li><li>Assist with planning and execution of agency events, fundraising events, donor stewardship activities, and executive appearances
</li><li>Coordinate travel arrangements, expense reports, reimbursements, and related logistics
</li><li>Support board committee administration and materials preparation as assigned
</li><li>Serve as a representative of the CDMO and HomeFirst with professionalism, hospitality, and discretion
</li></ul><p></p><p><b>Executive Support &ndash; Chief Human Resources Officer (Approximately 20%)</b></p><ul><li>
Coordinate CHRO calendar and scheduling for leadership meetings, interviews, employee relations meetings, and strategic initiatives
</li><li>Assist with preparation of HR presentations, People Services materials, and internal communications
</li><li>Support scheduling and logistics for recruiting, talent development, and agency culture initiatives
</li><li>Assist with confidential administrative tasks and strategic project coordination for People Services
</li></ul><p></p><p><b>CROSS-FUNCTIONAL SUPPORT</b></p><ul><li>
Organize and facilitate meetings, including scheduling, reminders, conference room logistics, virtual meeting support, and catering when appropriate
</li><li>Draft memos, internal communications, and executive correspondence
</li><li>Track projects, deadlines, deliverables, and action items across executive priorities
</li><li>Support planning and logistics for internal staff events, executive meetings, and cross-department initiatives
</li><li>Build collaborative relationships across departments to improve workflow and operational efficiency
</li><li>Maintain high confidentiality across donor, personnel, organizational, and strategic matters
</li></ul><p></p><p><b>LEADERSHIP &amp; CULTURE EXPECTATIONS</b></p><p>
This role is further responsible for modeling the values and principles of HomeFirst within the agency and broader community.</p><ul><li>
The Executive Assistant is relentless in supporting HomeFirst&rsquo;s mission through operational excellence, strategic support, and thoughtful execution
</li><li>They navigate competing priorities with professionalism, adaptability, and strong business acumen
</li><li>They balance urgency with kindness, passion, and excellence
</li><li>They work effectively with people from a variety of social, economic, and cultural backgrounds
</li><li>They serve as a trusted ambassador for executive leadership and HomeFirst&rsquo;s mission
</li></ul><p></p><p><b>BENEFITS</b></p><p>
HomeFirst provides comprehensive benefits, including 100% employer-paid medical, dental, and vision coverage and additional wellness options like chiropractic care, mental health support, pet insurance, and an Employee Assistance Program. We offer a 401(k)-retirement plan with generous matching, life and disability insurance, flexible spending accounts, commuter benefits, and workers&rsquo; compensation. Employees enjoy 12 holidays, sick leave, and PTO starting at 15 days annually, increasing with tenure, plus 8 hours of civic engagement leave annually to volunteer.</p><p><b>
ORGANIZATIONAL EQUITY STATEMENT</b></p><p>
At HomeFirst, diversity, equity, and inclusion guide our services, workplace, and decisions. Recognizing housing as a social justice issue, we prioritize equitable practices, honor lived experiences and uphold dignity for all. By fostering belonging, accountability, and continuous improvement, we embed DEI values in our processes, recruitment, and leadership, striving for excellence at every level.</p><p>
</p><p>HomeFirst is proud to be an Equal Opportunity and Affirmative Action employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other status protected by law. We also consider qualified applicants with criminal histories consistent with applicable federal, state, and local law. Additionally, HomeFirst participates in the E-Verify program, as required by law.</p><p>
</p><p>HomeFirst is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or accommodation due to a disability, please let your recruiter know.</p><p>
</p><p></p><p><b>YOU HAVE (QUALIFICATIONS)</b></p><p><b>
Education and Experience</b></p><ul><li>
4&ndash;6+ years of experience as an executive assistant or senior administrative professional supporting senior leaders
</li><li>Experience supporting fundraising, development, marketing, HR, or nonprofit leadership strongly preferred
</li></ul><p></p><p><b>Skills, Abilities, and Knowledge</b></p><ul><li>
Exceptional organizational and project management skills
</li><li>Advanced calendar and email management capabilities
</li><li>Strong written and verbal communication skills with excellent grammar
</li><li>Advanced competency with Microsoft Office, Adobe, Zoom, and Asana
</li><li>Strong judgment and ability to manage confidential information
</li><li>Ability to work autonomously, anticipate needs, and proactively solve problems
</li><li>Strong interpersonal skills and ability to build relationships internally and externally
</li><li>Ability to meet deadlines in a fast-paced, quickly changing environment
</li></ul><p><b>Other</b></p><ul><li>
Ability to lift up to 20 lbs occasionally
</li><li>Flexibility to occasionally support events outside traditional office hours</li></ul></div>

Executive Assistant I

Tufts Medical Center

<div></div><div><div><div><div><div><div><div><div><div><div><div><p><b>Job Title: </b>Executive Assistant I - Ophthalmology</p><p><b>
Hours: </b>40 hours per week; M-F from 8:00 AM to 4:30 PM EST</p><p><b>
Location: </b>In-person at Tufts Medical Center Boston. Potential for 1 remote day at the managers discretion after training.</p></div></div></div></div></div></div></div></div></div><p></p><p><b>
Job Profile</b><b> Summary</b>
</p><p>This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following General Administration duties: Produces documents, collects, records, sorts and files information, handles mail, prepares routine reports, makes travel arrangements, arranges appointments, responds to inquiries, data entry, and operates office equipment. A professional individual contributor role that may direct the work of other lower level professionals or manage processes and programs. The majority of time is spent overseeing the design, implementation or delivery of processes, programs and policies using specialized knowledge and skills typically acquired through advanced education. An entry level role that applies broad theoretical job knowledge typically obtained through advanced education. May require the following proficiency: work is closely supervised, problems faced are not typically difficult or complex, and explains facts, policies and practices related to job area.</p></div><p></p><div><p><b><br>
Job Overview</b></p></div><div><p>
This position performs duties requiring expert level administrative support and project management skills to assist a leader of a major corporate function, where assignments involve work of a confidential, complex nature and involve handling information of strategic importance. Assists executive by relieving them of complex details and advanced administrative duties. High-level contacts require the use of considerable discretion, judgment, tact, and diplomacy. Provides day to day scheduling, meeting coordination and project implementation. Serves as a liaison to board level volunteers, physician and executive leaders in support of departmental activities. Serves a principal role in the scheduling and coordination of agendas, projects, and schedules.</p></div><p></p><div><p><b><br>
Job Description</b></p></div><div><p><b>
Minimum Qualifications</b><b>:</b></p></div><div><p>
1. Bachelor's Degree <b>AND</b> Two (2) years of administrative experience <b>OR</b>;</p><p>
Associate's Degree <b>AND</b> Four (4) years of administrative experience <b>OR</b>;</p><p>
High School Diploma <b>AND </b>Six (6) years of administrative experience.</p></div><p></p><div><p><b><br>
Duties and Responsibilities</b><b>:</b> The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.</p></div><p></p><div><p><br>
1. Produces correspondence, memos, and reports from dictation, drafts, models, etc. Edits material for grammar, spelling, and format and high-quality presentation and style. Prepares high quality presentation graphics.</p></div><div><p>
2. Expedites the volume production of special reports, brochures, annual reports, manuals, etc. Coordinates efforts with Marketing/Communications, the executive offices, etc., as well as outside vendors to assure production schedules are met.</p></div><div><p>
3. Attends meetings of committees/boards composed of executives from the voluntary sector in the capacity of recording secretary.</p></div><div><p>
4. Composes or selects letters based on supervisor&rsquo;s general instructions. Responds to routine inquiries.</p></div><div><p>
5. Arranges a wide variety of inside and outside meetings, special events and activities. Prioritizes events for the most efficient use of available time. Makes travel arrangements for extended trips and groups.</p></div><div><p>
6. Coordinates large, complex internal and external meetings, seminars, and similar events. Coordinates production of meeting agenda.</p></div><div><p>
7. Communicates with a wide variety of high-level executives and officials to exchange critical or sensitive information and expedite matters on behalf of superior. Monitors progress on important matters and follows up to ensure disposition. Assignments involve work of a complex and confidential nature, necessitating exposure to highly sensitive information, and requiring considerable discretion, judgment, tact, and diplomacy.</p></div><div><p>
8. Receives phone calls and messages, provides informed interpretation on procedures and policies to high level internal and external customers, refers matters to appropriate executive, function, or department.</p></div><div><p>
9. Provides assistance with administrative processes associated with the department or function.</p></div><div><p>
10. Expedites a wide variety of highly sensitive administrative matters requiring a basic understanding of hospital policies and operational issues.</p></div><div><p>
11. Processes and follows up to expedite office administrative paperwork, such as purchase requisitions, employment requisitions, employee time sheets, expense vouchers, etc.</p></div><div><p>
12. Follows up with a variety of personnel within and outside of the organization to ensure timely completion.</p></div><div><p>
13. Provides guidance to departmental personnel in hospital administrative policies and procedures.</p></div><div><p>
14. Prepares and manages the departmental operating budget. Monitors expenditures against the budget and reports significant variations.</p></div><div><p>
15. Independently performs assigned portions of highly sensitive projects, determining sources and method of obtaining information, data requirements for assigned information, as well as analytical techniques. Prepares reports and recommendations for action by superior.</p></div><div><p>
16. Prepares reports using statistical or financial tables, which may involve the development of original formats of graphs and charts for meaningful presentation of data.</p></div><div><p>
17. Uses standard and internet/information research skills.</p></div><div><p>
18. Sets up and maintains files and records of extremely sensitive, confidential information, ensuring efficient retrieval.</p></div><div><p>
19. Utilizes database applications software maintains reports appropriate to informational needs, and arranges and maintains information. Develops and produces a variety of reports.</p></div><div><p>
20. Ensures adequate inventory of office supplies and basic maintenance of office equipment. Coordinates the timely repair of office equipment.</p></div><div><p>
21. Ensures basic setup and maintenance of office personal computers and associated equipment. Ensures timely service.</p></div><div><p>
22. Uses typical applications software used: word processing, spreadsheet, presentation graphics, and database. Additional applications software such as for project management, scheduling, budgetary control, etc.</p></div><div><p>
23. Performs miscellaneous clerical duties: collate, sort, fax, file, distribute, and retrieve documents and mail. Records and relays phone messages.</p></div><div><p>
24. Participates in performance improvement initiatives and demonstrates the use of quality improvement in daily operations.</p></div><div><p>
25. Ensures compliance with health and safety requirements and with regulatory agencies such as DPH, etc.</p></div><div><p>
26. Ensures compliance with established hospital policies, quality assurance programs, safety and infection control policies and procedures.</p></div><div><p>
27. Maintains collaborative team relationships with peers and colleagues in order to effectively contribute to the working group&rsquo;s achievement of goals, and to help foster a positive work environment.</p></div><p></p><div><p><b><br>
Physical Requirements:</b></p></div><div><p>
1. Normal office setting.</p></div><div><p>
2. Frequent contact with patients, medical staff, and department personnel.</p></div><div><p>
3. Frequent sitting, occasional standing &amp; walking, and lifting of 5-10 lbs.</p></div><div><p>
4. Requires manual dexterity using fine hand manipulation to operate computer keyboard.</p></div><div><p>
5. Requires ability to see computer screen and reports.</p></div><p></p><div><p><b><br>
Skills &amp; Abilities:</b></p></div><div><p>
1. Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocols.</p></div><div><p>
2. Good organizational and communication skills, both verbal (in-person and with telephone phone) and written in English.</p></div><div><p>
3. Good computer skills using Microsoft office including Outlook, Excel, and PowerPoint.</p></div><div><p>
4. Ability to write and spell in English to ensure accurate message taking.</p></div><div><p>
5. Excellent interpersonal skills are required and changing deadlines and the adaptability to change required.</p></div><div><p>
6. Ability to work under pressure and changing deadlines and the adaptability to change required.</p></div><div><p>
7. Ability to visualize the big picture independently with minimal supervision and direction.</p></div><div><p>
8. Excellent proofreading skills.</p></div><div><p>
9. In-depth understanding of office management and daily operations.</p></div><div><p>
10. Working knowledge of office equipment, such as printers and fax machines.
</p></div><div><p>11. Highly resourceful team player who can effectively work with staff and senior level managers.<br>
</p></div><p></p><p>At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.</p><p></p><p>
The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.</p><p></p><p>
Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth&mdash;one of the many ways we invest in you so you can thrive both at work and outside of it.</p><p></p><p><b><br>
Pay Range</b><b>:</b></p><br>
<p></p>
$26.87 - $33.59</div>

Executive Assistant I - Ophthalmology

Amazon Web Services

<div><h2 class="jobSectionHeader"><b>DESCRIPTION</b></h2><div>
Amazon is seeking dedicated, multitasking, and customer obsessed individual to support two Directors of Databases Services team at AWS.<br>
<br>
This role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important, as is a good sense of humor. The candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.<br>
<br>
Key job responsibilities<br>
<br>
<ul><li>Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars</li><li>Management of multiple complex calendars and scheduling requirements</li><li>Acting as a liaison for direct reports</li><li>Driving key team activities (such as staff meeting agendas, all-hands meetings, supply ordering)</li><li>Tracking and helping drive completion of key deliverables
</li><li>Travel coordination for executives</li><li>Participating in planning of events</li><li>Having fun at work and helping others do the same</li><li>This position will work with other assistants throughout the Database Services and across the rest of the company</li></ul></div><h2 class="jobSectionHeader"><b>
BASIC QUALIFICATIONS</b></h2><ul><li>High school or equivalent diploma</li><li>Experience with Microsoft Office products and applications</li><li>Experience with executive level calendar management</li><li>Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround</li><li>Experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel</li></ul><h2 class="jobSectionHeader"><b>
PREFERRED QUALIFICATIONS</b></h2><ul><li>Experience in a fast-paced, high-tech company</li><li>Experience managing multiple calendars</li></ul><br>
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.<br>
<br>
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.<p><br>
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.</p><br>
USA, WA, Redmond - 80,200.00 - 97,400.00 USD annually<br>
USA, WA, Seattle - 80,200.00 - 97,400.00 USD annually</div><p></p>

Executive Assistant I, AWS Database Services

UAB Medicine

<div><h2 class="jobSectionHeader"><b>Position Overview</b></h2><p><b>
Pay range:</b> $47,665 - $77,455 / year</p><p><b>
Shifts:</b> full-time AM</p><p><b>
Schedules:</b> 7 a.m.- 4 p.m.</p><p><b>
Benefits and perks available for eligible positions include:</b> robust educational assistance programs, generous paid time off, employee assistance and wellness programs, paid parental leave, qualifying employer for the Public Service Loan Forgiveness (PSLF) Program, plus more.</p><h2 class="jobSectionHeader"><b>
Job Description</b></h2><p>
Under minimal supervision, provides diverse, complex and often confidential administrative and support services to an executive. Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrated ability to deal with high level contacts inside and outside the institution. May perform special assignments such as researching information, compiling reports and summarizing incoming correspondence and publications. May handle human resources related duties, general office management and supervise support staff. May coordinate special projects. Requires knowledge of organization policy and procedure and a high level of technical skill. May monitor financial, budgetary and personnel processes. May be responsible for event planning. Incumbents in this role must possess the following behavioral attributes: Ability to manage multiple assignments and tasks, set priorities, and adapt to changing conditions. Be a results-driven achiever with excellent planning and organizational skills and a high attention to detail. Must be an exceptional listener and communicator who effectively conveys information verbally and in writing. Have stamina, drive and perseverance to handle pressure well. Must be willing and able to resolve problem situations. Must be a computer-literate performer with extensive software proficiency. Have proven relationship-building experiences with unsurpassed interpersonal skills.</p><h2 class="jobSectionHeader"><b>
Qualifications</b></h2>
Bachelor's degree in a related field and two (2) years of related experience required. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE. None required.<h2 class="jobSectionHeader"><b>
Why Work at UAB Medicine</b></h2><p>
We are UAB Medicine, Alabama&rsquo;s largest and most comprehensive health system, recognized nationally for delivering world-class patient care, pioneering research, and cutting-edge medical education. We proudly serve more than 1.1 million patients each year &ndash; from every county in Alabama, all 50 states, and many countries around the world. Our network spans numerous hospitals, emergency departments, more than 67 other sites of care, and a team of over 2,200 physicians. Our key facilities include UAB Hospital &ndash; ranked the No. 1 hospital in Alabama by <i>U.S. News &amp; World Report</i> and home to the state&rsquo;s only ACS-verified Level I adult trauma center and Magnet-designated hospital &ndash; along with UAB Hospital-Callahan Eye and five UAB St. Vincent&rsquo;s hospitals serving central Alabama.</p><p>
UAB Medicine offers careers across a wide range of practice environments, from our internationally renowned academic medical center and award-winning community hospitals to our primary and specialty care clinics across the state. Whether you&rsquo;re seeking the fast-paced learning environment of a tertiary care setting or the close-knit environment of a community facility, there&rsquo;s a place for you on our team where you can become part of a mission-driven organization committed to delivering life-changing care. With nearly every medical specialty represented and unlimited opportunities for growth, you&rsquo;ll find the right fit for your skills and career goals. We care for you by offering comprehensive, industry-leading benefit packages to support the individual preferences and circumstances of our diverse staff.</p></div>

Clinical Executive Assistant I - Transplant Administration - AM (009)

Dana-Farber Cancer Institute

<div><div><div><div>Job Ref:</div><div>
JR-3977</div></div><br>
<div><div>Location:</div><div>
450 Brookline Ave, BOSTON, MA 02215</div><br>
</div>
<div><div>Category:</div><div>
Administration Support/Customer Service</div></div><br>
<div><div>Employment Type:</div><div>
Full time</div></div><br>
<div><div>Work Location:</div><div>
Hybrid: 2-3 days onsite/week</div></div><br>
<div></div><div><div>Salary/Pay Rate:</div><div>
$72,980.00 - $88,035.00 per year</div>
</div></div><p><b>Overview</b></p>
<p></p><div><div>Under minimal supervision, the Executive Assistant I provides high-level administrative support primarily to Vice Presidents and above or a comparable level executive. Work requires some analysis and use of initiative and independent judgement. The Executive Assistant I is often called upon to communicate on behalf of executive(s) to other employees. The Executive Assistant I conducts work assignments of increasing complexity with some latitude for independent judgement and remains knowledgeable of corporate policies.<p>
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.</p><p><b><br>
Primary Duties and Responsibilities:</b></p><p>
Under minimal supervision will perform the following:<br>
1. Provide knowledgeable and skilled general administrative support primarily to Vice President(s) and above or a comparable level executive. Responsibilities to include:<br>
a. Advanced communications support,<br>
b. Proactively triaging issues as they arise and determining appropriate action in response to inquiries,<br>
c. Act as designee of leader in specified areas as directed.<br>
2. Complex calendar management of senior executives and anticipating conflicts before they arise.<br>
3. Assist executive(s) in preparing presentations as needed; ensure room reservations and A/V equipment is set-up appropriately for VP or SVP hosted meeting.<br>
4. Collaborate with leadership, HR, and hiring managers to manage and execute a smooth process for requirement and onboarding new hires.<br>
5. Work with leaders to track departmental workforce, i.e., employees, contractors, consultants, and keep organizational charts updated and compiled.<br>
6. May be responsible for managing in person events, ensuring there are appropriate speakers, hosts, and catering arranged.<br>
7. Coordinate department events, retreats, leadership meetings and other group meetings with internal and external entities.<br>
8. Prepare documents and correspondence that may be highly confidential or politically sensitive in nature.<br>
9. Book complex domestic and/or international travel itineraries.<br>
10. Attend administrative leadership team meetings as requested, ensuring these meetings have identified facilitators, agendas, and that action items are recorded and followed up on.<br>
11. May process invoices to ensure vendors are paid in a timely fashion, assign proper budget codes and coordinate reimbursements.<br>
12. Oversee department purchasing cards, online reconciliation, statement and receipts submission to Accounts Payable in a timely manner.<br>
13. Process various requisitions, purchase orders, personnel and other forms needed for the department&rsquo;s administration.<br>
14. May provide oversight of operational/administrative functions to department managers, including maintaining SOPs and educating staff as needed.<br>
15. Maintain a high-level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.<br>
16. Help to improve workflow, operating efficiency, and service quality within the department.<br>
17. May provide mentorship, supervision, or management to junior administrative staff.</p><p><b>
Knowledge, Skills and Abilities:</b></p><ul><li>Excellent communication skills, both written and verbal.</li><li>Advanced knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, Adobe.</li><li>Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.</li><li>Resourceful with strong problem-solving skills.</li><li>Ability to engage with appropriate urgency in situations that require quick response or turnaround.</li><li>Ability to independently prioritize high volume of tasks and manage competing priorities.</li><li>Demonstrated competency with budgeting and office systems and standard computer programs; ability to teach others as needed.</li><li>Ability to work collaboratively with a wide range of people and diverse cultures.</li><li>Ability to handle confidential or sensitive information in an appropriate and professional manner.</li></ul><p><b>
Minimum Job Qualifications:</b></p><p>
Minimum Education:<br>
High school diploma required. Bachelor&rsquo;s degree preferred.<br>
<br>
Minimum Experience:<br>
5 years of administrative experience.</p><p><b>
Supervisory Responsibilities:</b></p><p>
No direct reports, may provide mentorship, supervision, or management to junior administrative staff.</p><p><b>
Patient Contact:</b></p><p>
No</p><p>
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to .</p><p>
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
</p><h3 class="jobSectionHeader"><b>EEO Poster</b></h3>
.<p>
Pay Transparency Statement</p><p>
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate&rsquo;s relevant experience, skills and qualifications.</p><p>
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).</p>
$72,980.00 - $88,035.00</div></div></div><p></p>

Executive Assistant, Vice President Ambulatory Clinical Operations

Uqab Corporation Private Limited

<p><b>Job Description :</b></p><p><b>About (Summary)</b></p><p>Highly organized and tech-savvy Executive Assistant with [Number] years of experience providing high-level support to C-suite leadership and Chairpersons. I act as the primary strategic liaison, seamlessly managing the intersection of complex corporate operations, top-tier executive coordination, and government relations.</p><p>I take pride in my professional presence, serving as the front-facing representative for the Chairman's office when greeting government dignitaries and high-level delegations. Beyond traditional administration, I leverage modern digital tools to streamline workflows, manage global travel logistics, and maintain flawless executive schedules in fast-paced environments.</p><p><b>Core Competencies:</b></p><ul><li><b>Protocol &amp; Presence:</b> Expert in greeting and hosting top-level executives and government officials with impeccable poise.</li><li><b>Digital Proficiency:</b> Advanced user of MS Office 365, Google Workspace, Zoom/Teams, and project management tools like Asana or Trello.</li><li><b>Strategic Logistics:</b> Specialized in complex international travel planning, end-to-end itinerary management, and visa protocols.</li><li><b>Communication:</b> Exceptional verbal and written interpersonal skills, with a focus on confidentiality and diplomatic discretion</li></ul><p><b>Job Requirements :</b></p><ul><li>Manage the Chairman's schedule, correspondence, and office operations with precision and discretion.</li><li>Serve as the professional front for the Chairman's office, liaising with C-suite executives, government officials, and high-level delegations.</li><li>Coordinate international travel, logistics, and cross-functional tasks using advanced digital tools to ensure seamless executive support.</li></ul><p><b>Benefits :</b></p><ul><li>Market Competitive Salary</li><li>Fuel</li><li>Medical</li><li>Annual Bonus</li></ul><p>Job Type: Full-time</p><p>Pay: From Rs100,000.00 per month</p><p>Work Location: In person</p>

Executive Assistant

Hilton

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 An Assistant Executive Housekeeper will support all Housekeeping and Laundry operations including the development of the Team Members with in the group so to provide an exceptional experience for our Guests.
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  What will I be doing?
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 As an Assistant Executive Housekeeper, you will be responsible for assisting with overseeing housekeeping operations to deliver an excellent Guest and Member experience. An Assistant Executive Housekeeper will also be required to assist the Executive Housekeeper/Housekeeping Manager and monitor standards. Specifically, you will be responsible for performing the following tasks to the highest standards:
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   Assist with overseeing Housekeeping/Laundry operations
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   Operate within departmental budgets through effective stock and cost controls and well managed schedules
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   Support departmental targets and objectives, work schedules, budgets, and policies and procedures
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   Ensure consistently high operating standards in every area of Housekeeping and Laundry, as identified by the hotel brand standards
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   Perform routine inspections of all Housekeeping areas and report any issues to the Executive Housekeeper
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   Implement, effectively, all Housekeeping policies and procedures including Health and Safety and security
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   Monitor the appearance, standards, and performance of all Housekeeping Team Members with an emphasis on training and team work
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   Ensure team members have an up-to-date knowledge of all room categories and amenities
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   Assist the Executive Housekeeper to maintain good communication and work relationships in all hotel areas and with external customers and suppliers
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   Ensure staffing levels cover business demands
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   Ensure ongoing training to support the Executive Housekeeper
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   Ensure communication meetings are conducted
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   Manage staff performance issues in compliance with company policies and procedures
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   Support managing, training and developing the team
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   Deputise in absence of the Executive Housekeeper
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   Provide excellent guest service
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   Assist other departments wherever necessary
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  What are we looking for?
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 An Assistant Executive Housekeeper serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
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   Housekeeping/laundry experience in the hotel/leisure/retail sector in a managerial or supervisory capacity
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   A high school certificate or equivalent
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   High level of commercial awareness and cost control capabilities
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   Proficiency, at a basic level, with computers and computer programs, including Microsoft Office
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   Excellent leadership, interpersonal and communication skills
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   Committed to delivering high levels of customer service
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   Ability to work under pressure
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   Excellent grooming standards
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   Flexibility to respond to a range of different work situations
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   Knowledge of Workplace, Health, Safety and Hygiene is essential
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   Strong communication skills
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   A passion for delivering exceptional levels of guest service
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 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
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   Familiar with Property Management Systems
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   Experience managing a department and Profit and Loss account
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   High level of IT proficiency
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  What will it be like to work for Hilton?
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 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
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  Work Locations
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 Hilton Kuwait Resort
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  Schedule
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 Full-time
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  Brand
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 Hilton Hotels &amp; Resorts
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Assistant Executive Housekeeper

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