executive assistant i

Cook Children's Health Care System

<div><div>Location:</div>
Rosedale Office Building<div></div><div>
Department:</div>
Administration<div></div><div>
Shift:</div>
First Shift (United States of America)<div></div><div>
Standard Weekly Hours:</div>
40<div></div><div>
Summary:</div><div>
The Executive Assistant I provides administrative and clerical support to an individual in leadership. Responsibilities include routine clerical support as well as producing reports and presentations utilizing various graphic and spreadsheet software applications, coordination and support of regular meetings, special projects and events, meeting minutes and written and/or verbal communication with a wide range of individuals both internal and external to the company and system.</div><div></div><div>
Qualifications</div><ul><li><div>
High School diploma or equivalent is required, Bachelors degree preferred</div></li><li><div>
Minimum of 3 years of professional executive assistant experience at board level required</div></li><li><div>
Strong ability to work with all levels of staff and in a diverse environment; Able to perform job duties with minimum of direction and supervision; Self-motivated, energetic, confident, good communicator and able to use independent judgment when necessary; Exhibit professional demeanor &amp; attitude; Strong verbal and written skills; Demonstrate intermediate and up to advanced proficiency in use of PC software, including MS Windows, Internet / Intranet and; experience using spreadsheets and graphics.</div></li></ul><div></div><div>
About Us:</div><div></div><div>
Cook Children's Medical Center is the cornerstone of Cook Children's, and offers advanced technologies, research and treatments, surgery, rehabilitation and ancillary services all designed to meet children's needs.</div><div></div><div>
Cook Children's is an EOE/AA, Minority/Female/Disability/Veteran employer.</div></div>

Executive Assistant I

St Paul's Senior Services

San Diego’s St. Paul's PACE program (Program of All-Inclusive Care for the Elderly). This innovative program is for individuals 55 years or older, who are living with chronic illness, or disabilities and need coordinated medical care to continue living as independently as possible in their home and community. The healthcare teams at St. Paul’s PACE provide a hands-on approach coordinating medical, social, and home care services so individuals no longer need to manage their medical care alone.
 
Job Summary: The Executive Assistant I provides high-level administrative and organizational support to the Center Director and members of the leadership team. This position ensures efficient day-to-day operations, manages directors schedules, supports initiatives, and coordinates communication across internal and external stakeholders. The Executive Assistant upholds the mission of the Company by ensuring leaders can focus on strategic goals, compliance, and participant-centered care.
 
Duties and Responsibilities: 
<ul>
<li>Provides day-to-day administrative support to the director and leadership team.</li>
<li>Manage calendars, schedule meetings, and coordinate appointments for the director and senior leadership.</li>
<li>Prepare correspondence, reports, presentations, and meeting materials with accuracy and professionalism.</li>
<li>Support initiatives and Participant Advisory Council, including scheduling meetings, preparing agendas, recording minutes, and maintaining corporate records.</li>
<li>Serve as a liaison between executive and internal departments, external partners, vendors, and community agencies.</li>
<li>Coordinates travel arrangements, expense reports, and reimbursements for director.</li>
<li>Track and support project deadlines, compliance reporting, and deliverables.</li>
<li>Maintain confidentiality of all sensitive organizational, participant, and personnel matters.</li>
<li>Organize and maintain electronic and paper files, ensuring accessibility and compliance with regulatory standards.</li>
<li>Assist with special projects, events, and organizational initiatives as assigned.</li>
<li>Provides mentorship and guidance.</li>
<li>Promote a positive, professional image of the organization in all communications and interactions.</li>
<li>Other duties as assigned</li>
</ul>
Qualifications and Requirements: 
<ul>
<li>Education: Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, or related field preferred.</li>
<li>Experience: Minimum 3–5 years of experience as an Executive Assistant or in an administrative support role (healthcare or nonprofit experience preferred).</li>
</ul>
St. Paul’s Benefits: 
<ul>
<li>Health, dental, vision, life</li>
<li>Same day pay available!</li>
<li>Flexible Vacation Time - 17 days!</li>
<li>Paid Sick Time</li>
<li>Education reimbursement - up to $3,000 a year!</li>
<li>Qualified Public Student Loan Forgiveness (PSLF) employer</li>
<li>403(b) with match</li>
<li>Child care available</li>
<li>Employee referral bonuses</li>
<li>Upward mobility!</li>
</ul>
You Make Us Who We Are!
 
At St. Paul’s Senior Services, we believe a diverse workforce has driven our history of enriching the lives of senior communities in San Diego, which is why we are committed to cultivating an environment where you feel empowered, supported and respected. By valuing your unique perspective, voice, strengths, experience and background, we aim to foster a culture where you feel included and comfortable being your true self. You matter!
 
St. Paul's is the leading provider of caring senior services since 1960. We have locations throughout San Diego County including 5 in San Diego (Bankers Hill), 2 in Chula Vista, and 1 in El Cajon. St. Paul's strives to be the most outstanding and innovative senior home and service provider in California. We are dedicated to serving the physical, spiritual and social needs of the elderly and community, fostering a culture of diversity and inclusion within the highest quality facilities, health care and programs consistent with affordable costs.
 
YOU MUST BE ABLE TO CLEAR FINGERPRINTS THROUGH DOJ AND FBI IN ADDITION TO A DRUG SCREEN CLEARANCE.
 
To learn more about St. Paul’s Senior Services, please visit www.stpaulseniors.org.
 
St. Paul’s Senior Services is an Equal Opportunity Employer

TD Bank

<div>Work Location:
Mount Laurel, New Jersey, United States of America
Hours:
40
Pay Details:
32.69 - 49.04 USD
TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.
As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.
Line of Business:
Administration
Job Description:
The Executive Assistant I provides dedicated administrative support to executives and may also provide a broad range of administrative or general office support for a broader team.
Depth &amp; Scope:
<ul><li>Reports to a TDBG Vice President (VP) and provides administrative support
</li><li>May support multiple VPs and AVPs and their respective team
</li><li>Qualified administrative support performs multiple tasks and/or works on varied assignments with limited complexity
</li><li>Takes a broad perspective to identify and resolve issues that are atypical, infrequent or not covered by stated processes
</li><li>Typically has interaction with internal customers / partners
</li><li>Focus of work is on the completion of day to day or weekly processes or activities however may include monthly routine activities
</li><li>Completes work with limited degree of supervision, has some autonomy to make decisions within well-defined parameters, refers unusual items
</li><li>Role may also be involved with the administration of sensitive and/or confidential material requiring discretion
</li><li>Requires proficiency gained through job related training to perform a range of duties, and has working level knowledge of the business unit / operational functions as well as regulatory issues/requirements for jurisdictions
</li></ul>Education &amp; Experience:
<ul><li>Post-Secondary education
</li><li>2+ years of experience
</li></ul>Customer Accountabilities:
<ul><li>Provides a high level of administrative support ensuring quality service and professionalism at every interaction
</li><li>Acts as the point of contact among executives, employees, clients and other external partners
</li><li>Manages information flow in a timely and accurate manner
</li><li>Maintains executives' schedules by planning and scheduling meetings, conferences, teleconferences, and travel
</li><li>Manages expenses and prepares weekly, monthly or quarterly reports
</li><li>Formats information for internal and external communication &ndash; memos, emails, presentations, reports
</li><li>Takes minutes during meetings
</li><li>Screens and directs phone calls and distribute correspondence
</li><li>Supports broader team may manage office supply inventory, equipment, and other processes as required
</li></ul>Shareholder Accountabilities:
<ul><li>Prioritizes and manages own workload to meet SLA requirements for service and productivity
</li><li>Consistently exercises discretion in managing correspondence
</li><li>Understands and applies operating policies and procedures
</li><li>Ensures documentation that is prepared / completed is accurate and properly reflects business intentions and is consistent with relevant rules / regulations
</li><li>Escalates non-standard or high-risk activities as necessary
</li><li>Identifies and recommends opportunities to enhance productivity, effectiveness and operational efficiency
</li><li>Ensures necessary due diligence to support the accuracy of all activities
</li><li>Is knowledgeable of and complies with Bank Code of Conduct
</li></ul>Employee/Team Accountabilities:
<ul><li>Participates fully as a member of the team, supports a positive work environment that promotes service to the business, quality, innovation and teamwork and ensures timely communication of issues / points of interest
</li><li>Supports the team by continuously enhancing knowledge / expertise in own area and participates in knowledge transfer within the team and business unit
</li><li>Participates in personal performance management and development activities, including cross training within own team
</li><li>Keeps others informed and up to date about the status / progress of projects and/or all relevant or useful information related to day-to-day activities
</li><li>Contributes to a fair, positive and equitable environment that supports a diverse workforce
</li><li>Acts as a brand ambassador for your business area/function and the bank, both internally and/or externally
</li></ul>Physical Requirements:
Never: 0%; Occasional: 1-33%; Frequent: 34-66%; Continuous: 67-100%
<ul><li>Domestic Travel &ndash; Occasional
</li><li>International Travel &ndash; Never
</li><li>Performing sedentary work &ndash; Continuous
</li><li>Performing multiple tasks &ndash; Continuous
</li><li>Operating standard office equipment - Continuous
</li><li>Responding quickly to sounds &ndash; Occasional
</li><li>Sitting &ndash; Continuous
</li><li>Standing &ndash; Occasional
</li><li>Walking &ndash; Occasional
</li><li>Moving safely in confined spaces &ndash; Occasional
</li><li>Lifting/Carrying (under 25 lbs.) &ndash; Occasional
</li><li>Lifting/Carrying (over 25 lbs.) &ndash; Never
</li><li>Squatting &ndash; Occasional
</li><li>Bending &ndash; Occasional
</li><li>Kneeling &ndash; Never
</li><li>Crawling &ndash; Never
</li><li>Climbing &ndash; Never
</li><li>Reaching overhead &ndash; Never
</li><li>Reaching forward &ndash; Occasional
</li><li>Pushing &ndash; Never
</li><li>Pulling &ndash; Never
</li><li>Twisting &ndash; Never
</li><li>Concentrating for long periods of time &ndash; Continuous
</li><li>Applying common sense to deal with problems involving standardized situations &ndash; Continuous
</li><li>Reading, writing and comprehending instructions &ndash; Continuous
</li><li>Adding, subtracting, multiplying and dividing &ndash; Continuous
</li></ul>The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The listed or specified responsibilities &amp; duties are considered essential functions for ADA purposes.
Who We Are:
TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we strive to make every interaction, product, and experience remarkably human and refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to foster deeper relationships, ensure disciplined execution, and build a simpler, faster banking experience. TD is deeply committed to being a leader in client experience, that is why we believe that all colleagues, no matter where they work, are client facing. Together, we are reimagining what banking can be for our clients, colleagues and communities.
Our Total Rewards Package 
 
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical and mental well-being goals. Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g., eligibility for cash and/or equity incentive awards, generally through participation in an incentive plan) and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off (including Vacation PTO, Flex PTO, and Holiday PTO), banking benefits and discounts, career development, and reward and recognition. Learn more
Additional Information:
 
We&rsquo;re delighted that you&rsquo;re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we&rsquo;re committed to providing the support our colleagues need to thrive both at work and at home.
 
 
Colleague Development
If you&rsquo;re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You&rsquo;ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. 
If you&rsquo;re passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.
We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best.
Training &amp; Onboarding
 
We will provide training and onboarding sessions to ensure that you&rsquo;ve got everything you need to succeed in your new role.
 
 
Interview Process
 
We&rsquo;ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.
Accommodation
TD Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.
If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at USWAPTDO@td.com . Include your full name, best way to reach you and the accommodation needed to assist you with the applicant process.</div>

Executive Assistant I (US)

<div>Work Location:
Wilmington, Delaware, United States of America
Hours:
40
Pay Details:
32.69 - 49.04 USD
TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.
As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.
Line of Business:
Administration
Job Description:
The Executive Assistant I provides dedicated administrative support to executives and may also provide a broad range of administrative or general office support for a broader team.
Depth &amp; Scope:
<ul><li>Reports to a TDBG Vice President (VP) and provides administrative support
</li><li>May support multiple VPs and AVPs and their respective team
</li><li>Qualified administrative support performs multiple tasks and/or works on varied assignments with limited complexity
</li><li>Takes a broad perspective to identify and resolve issues that are atypical, infrequent or not covered by stated processes
</li><li>Typically has interaction with internal customers / partners
</li><li>Focus of work is on the completion of day to day or weekly processes or activities however may include monthly routine activities
</li><li>Completes work with limited degree of supervision, has some autonomy to make decisions within well-defined parameters, refers unusual items
</li><li>Role may also be involved with the administration of sensitive and/or confidential material requiring discretion
</li><li>Requires proficiency gained through job related training to perform a range of duties, and has working level knowledge of the business unit / operational functions as well as regulatory issues/requirements for jurisdictions
</li></ul>Education &amp; Experience:
<ul><li>Post-Secondary education
</li><li>2+ years of experience
</li></ul>Customer Accountabilities:
<ul><li>Provides a high level of administrative support ensuring quality service and professionalism at every interaction
</li><li>Acts as the point of contact among executives, employees, clients and other external partners
</li><li>Manages information flow in a timely and accurate manner
</li><li>Maintains executives' schedules by planning and scheduling meetings, conferences, teleconferences, and travel
</li><li>Manages expenses and prepares weekly, monthly or quarterly reports
</li><li>Formats information for internal and external communication &ndash; memos, emails, presentations, reports
</li><li>Takes minutes during meetings
</li><li>Screens and directs phone calls and distribute correspondence
</li><li>Supports broader team may manage office supply inventory, equipment, and other processes as required
</li></ul>Shareholder Accountabilities:
<ul><li>Prioritizes and manages own workload to meet SLA requirements for service and productivity
</li><li>Consistently exercises discretion in managing correspondence
</li><li>Understands and applies operating policies and procedures
</li><li>Ensures documentation that is prepared / completed is accurate and properly reflects business intentions and is consistent with relevant rules / regulations
</li><li>Escalates non-standard or high-risk activities as necessary
</li><li>Identifies and recommends opportunities to enhance productivity, effectiveness and operational efficiency
</li><li>Ensures necessary due diligence to support the accuracy of all activities
</li><li>Is knowledgeable of and complies with Bank Code of Conduct
</li></ul>Employee/Team Accountabilities:
<ul><li>Participates fully as a member of the team, supports a positive work environment that promotes service to the business, quality, innovation and teamwork and ensures timely communication of issues / points of interest
</li><li>Supports the team by continuously enhancing knowledge / expertise in own area and participates in knowledge transfer within the team and business unit
</li><li>Participates in personal performance management and development activities, including cross training within own team
</li><li>Keeps others informed and up to date about the status / progress of projects and/or all relevant or useful information related to day-to-day activities
</li><li>Contributes to a fair, positive and equitable environment that supports a diverse workforce
</li><li>Acts as a brand ambassador for your business area/function and the bank, both internally and/or externally
</li></ul>Physical Requirements:
Never: 0%; Occasional: 1-33%; Frequent: 34-66%; Continuous: 67-100%
<ul><li>Domestic Travel &ndash; Occasional
</li><li>International Travel &ndash; Never
</li><li>Performing sedentary work &ndash; Continuous
</li><li>Performing multiple tasks &ndash; Continuous
</li><li>Operating standard office equipment - Continuous
</li><li>Responding quickly to sounds &ndash; Occasional
</li><li>Sitting &ndash; Continuous
</li><li>Standing &ndash; Occasional
</li><li>Walking &ndash; Occasional
</li><li>Moving safely in confined spaces &ndash; Occasional
</li><li>Lifting/Carrying (under 25 lbs.) &ndash; Occasional
</li><li>Lifting/Carrying (over 25 lbs.) &ndash; Never
</li><li>Squatting &ndash; Occasional
</li><li>Bending &ndash; Occasional
</li><li>Kneeling &ndash; Never
</li><li>Crawling &ndash; Never
</li><li>Climbing &ndash; Never
</li><li>Reaching overhead &ndash; Never
</li><li>Reaching forward &ndash; Occasional
</li><li>Pushing &ndash; Never
</li><li>Pulling &ndash; Never
</li><li>Twisting &ndash; Never
</li><li>Concentrating for long periods of time &ndash; Continuous
</li><li>Applying common sense to deal with problems involving standardized situations &ndash; Continuous
</li><li>Reading, writing and comprehending instructions &ndash; Continuous
</li><li>Adding, subtracting, multiplying and dividing &ndash; Continuous
</li></ul>The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The listed or specified responsibilities &amp; duties are considered essential functions for ADA purposes.
Who We Are:
TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we strive to make every interaction, product, and experience remarkably human and refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to foster deeper relationships, ensure disciplined execution, and build a simpler, faster banking experience. TD is deeply committed to being a leader in client experience, that is why we believe that all colleagues, no matter where they work, are client facing. Together, we are reimagining what banking can be for our clients, colleagues and communities.
Our Total Rewards Package 
 
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical and mental well-being goals. Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g., eligibility for cash and/or equity incentive awards, generally through participation in an incentive plan) and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off (including Vacation PTO, Flex PTO, and Holiday PTO), banking benefits and discounts, career development, and reward and recognition. Learn more
Additional Information:
 
We&rsquo;re delighted that you&rsquo;re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we&rsquo;re committed to providing the support our colleagues need to thrive both at work and at home.
 
 
Colleague Development
If you&rsquo;re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You&rsquo;ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. 
If you&rsquo;re passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.
We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best.
Training &amp; Onboarding
 
We will provide training and onboarding sessions to ensure that you&rsquo;ve got everything you need to succeed in your new role.
 
 
Interview Process
 
We&rsquo;ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.
Accommodation
TD Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.
If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at USWAPTDO@td.com . Include your full name, best way to reach you and the accommodation needed to assist you with the applicant process.</div>

CareFirst BlueCross BlueShield

<div>Resp &amp; Qualifications
PURPOSE:
 
Provides administrative support for a Vice President / SVP. Performs advanced, diversified and confidential duties that may be administrative in nature or project based. Work requires broad and comprehensive experience, skills and a thorough knowledge of organization policies and practices. Prepares correspondence, reports, presentations, etc. Sets up meetings and may act as proxy for superior. Requires sufficient skills to communicate effectively with peers and senior level management staff. Performs complex tasks requiring the consideration of multiple variables to determine proper course of action. While tasks are complex, most decision-making can be made within pre-determined approaches. May lead and provide functional guidance to lower level support employees. Works under general guidance/supervision. 
 
ESSENTIAL FUNCTIONS:
Provides day-to-day administrative support (such as calendar maintenance, meeting scheduling, travel, etc.) to an Executive and members of the staff. 
<ul><li>
</li>
Screening and where possible, responding appropriately to emails on increasingly complex matters, in a manner that reflects an ability to discern between critical and less urgent matters 
<li>
 
 
</li>Tracks and coordinates with staff to ensure completion of all action items for the Executive. 
<li>
</li>
Processes all overhead invoices for fax machines, copiers, conference rooms, and cell phones. Processes all expense reports and invoices for the department. 
<li>
</li>
Procures equipment (phones, IT equipment) for all conference rooms. 
<li>
</li>
Coordinates requirements with executive staff at other locations. 
<li>
</li>
Supports offsite meetings and conferences sponsored by the executive. 
<li>
</li>
Maintains reimbursement files for the budget. 
<li>
</li>
Mentors junior Administrative Assistants. 
<li>
</li><li>
Assists higher level Executive(s) and/or their Executive Assistant(s), when needed, in the planning of meetings, executive visits, and customer visits.</li></ul> 
SUPERVISORY RESPONSIBILITY: 
Position does not have direct reports but is expected to assist in guiding and mentoring less experienced staff. May lead a team of matrixed resources. 
QUALIFICATIONS: 
 
Education Level: High School Diploma or GED. 
 
Experience: 5 years experience supporting executive level management. 
Knowledge, Skills and Abilities (KSAs)<ul><li>
Adept at learning new technologies to perform data entry, manage calendars, and create reports.</li><li>
Proficient in Microsoft Office applications.</li><li>
Strong time-management and organizational skills.</li><li>
Excellent communication skills both written and verbal.</li></ul> 
Salary Range: $56,664 - $103,884 
Salary Range Disclaimer
The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the work is being performed. This compensation range is specific and considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, internal peer equity, and market and business consideration. It is not typical for an individual to be hired at the top of the range, as compensation decisions depend on each case's facts and circumstances, including but not limited to experience, internal equity, and location. In addition to your compensation, CareFirst offers a comprehensive benefits package, various incentive programs/plans, and 401k contribution programs/plans (all benefits/incentives are subject to eligibility requirements).
Department
Cybersecurity - CISO
Equal Employment Opportunity
CareFirst BlueCross BlueShield is an Equal Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Where To Apply
Please visit our website to apply: www.carefirst.com/careers
Federal Disc/Physical Demand
Note: The incumbent is required to immediately disclose any debarment, exclusion, or other event that makes him/her ineligible to perform work directly or indirectly on Federal health care programs.
PHYSICAL DEMANDS:
The associate is primarily seated while performing the duties of the position. Occasional walking or standing is required. The hands are regularly used to write, type, key and handle or feel small controls and objects. The associate must frequently talk and hear. Weights up to 25 pounds are occasionally lifted.
Sponsorship in US
Must be eligible to work in the U.S. without Sponsorship.
#LI-MK1</div>

Executive Assistant I (Hybrid)

Omega Health

<div>**PLEASE NOTE: THIS POSITION IS A 'HYBRID' POSITION WHICH INCLUDES SOME WORK IN ONE OF MANY OFFICES AND SOME WORK IN VARIOUS REMOTE LOCATIONS.** 
 
The Opportunity

Omega Health Services, a premier provider of supported employment services, is seeking a high-caliber, strategic 'ON-THE-MOVE'-Executive Assistant to serve as a force multi-plier for one of our Partners in the region. This role requires an exceptionally diligent, proactive, discreet, and highly organized professional whose expertise in managing complex priorities will directly support strategic decision-making in our mission-driven health care agency.

Key Responsibilities

The Executive Assistant acts as the Partner's operational extension, gatekeeper, and trusted advisor. Core duties include:
<ul>
<li>Executive Time Management: Own and optimize a complex, dynamic calendar, resolving multi-stakeholder conflicts and ruthlessly protecting the Partner&rsquo;s focus time for high-leverage organizational goals.</li>
<li>Communication &amp; Correspondence: Serve as the primary filter for all communications. Triage, draft, and manage all professional correspondence, often ghostwriting in the Partner's voice, to maintain high responsiveness.</li>
<li>Meetings &amp; Events: Prepare for and attend high-level meetings and events domestic and abroad, sometimes during off-peak or after-hours time-frames. Create agendas, coordinate seating, taking accurate minutes in strategic meetings, and rigorously tracking all resulting action items for completion, for the Partner.</li>
<li>Travel &amp; Logistics: Coordinate intricate domestic and international travel arrangements, including detailed itineraries, reservations, and ensuring all required briefing materials are available.</li>
<li>Financial &amp; Resource Management: Manage and submit expense reports, process invoices, and track the executive office budget, ensuring financial compliance.</li>
<li>Confidentiality &amp; Integrity: Manage the sensitive blend of Personal and Professional matters and errands while managing all highly sensitive documents, financial data, and confidential internal communications with absolute discretion and professional maturity.</li>
<li>Project Support: Perform organizational research, prepare presentation decks, and manage special projects as assigned by the Partner, tracking deliverables and deadlines across departments.</li>
</ul>
Required Skills &amp; Qualifications

We are looking for an individual with outstanding judgment, foresight, and a history of supporting executive leaders in a complex environment.

Experience &amp; Hard Requirements:
<ul>
<li>A minimum of five (5) years of progressive experience supporting C-Level Executives (CEO, COO, Managing Partner, etc.), preferably within the healthcare or highly regulated sectors.</li>
<li>Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) and experience with document management/Board portal software (e.g., SharePoint, BoardVantage).</li>
<li>Bachelor's degree is strongly preferred.</li>
<li>Must demonstrate flexibility to handle occasional after-hours communications and the ability to travel domestically approximately 5% of the time.</li>
</ul>
Core Competencies (The Superpowers):
<ul>
<li>Strategic Foresight: Ability to anticipate the executive's needs and challenges one step ahead, making informed judgment calls independently.</li>
<li>Impeccable Communication: Excellent interpersonal skills with the confidence to build rapport and manage interactions with high-level leaders, board members, and external partners.</li>
<li>Resourceful Problem-Solving: Adaptable and adept at finding creative, swift solutions to logistical and operational challenges under pressure.</li>
<li>Meticulous Organization: Detail-oriented in document preparation, tracking, and filing, with a proven ability to meet demanding deadlines reliably.</li>
</ul>
Compensation &amp; Comprehensive Benefits

Compensation &amp; Financial:
<ul>
<li>Competitive salary</li>
<li>401K with company match</li>
<li>COMPT (Perk Stipends)</li>
<li>SmartDollar (Financial Wellness)</li>
<li>Eligibility for performance-based bonuses</li>
</ul>
Health &amp; Insurance:
<ul>
<li>Premium Health &amp; Dental Insurance coverage</li>
<li>Life, AD&amp;D Insurance, and Long Term Disability Benefits</li>
</ul>
Time Off:
<ul>
<li>Generous Paid Time Off (Earn as you go!)</li>
<li>Paid Holidays</li>
<li>Potential for a flexible work schedule arrangement</li>
</ul>
Career Development:
<ul>
<li>Career and University partnerships and scholarships</li>
<li>Access to advanced certifications (e.g., CAP, PACE Certs)</li>
<li>Extensive training, including leadership coaching</li>
</ul>
Support &amp; Resources:
<ul>
<li>Employee Assistance Programs*</li>
<li>Company provided equipment (laptop/tablet)</li>
<li>Expense Reimbursement</li>
</ul>
About Omega Health Services

It is the belief of Omega Health Services that everyone has the potential to become an even more contributing, accepted, and embraced member of society! We are a premier provider of supported employment services, organically serving people with developmental disabilities, veterans of the US Armed Forces, and persons experiencing economic challenges. We help our clients by obtaining and maintaining competitive employment that results in self-sufficiency and increased independence. We take pride in being a preferred healthcare agency who creates and fosters engaging learning environments, person-centered accuracy, and quality care!

Omega Health Services, a CARF Accredited ESO, is an Equal Opportunity Employer who supports inclusion and embraces diversity. We encourage all to apply.

Ready to Apply?

If you are a high-caliber professional dedicated to enabling executive leadership and driven by our mission of service, we encourage you to apply today!

Hiring Note: Full job description available upon request. Background Check and Drug Screening is required for this position.</div>

Executive Assistant I-Martinsburg, WV Location (EAMB06)

California State Polytechnic University Pomona

<div><div>Job no: 556138 
Work type: Staff 
Location: Pomona 
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) 
</div><div>Type of Appointment: Full Time, Probationary 
 
Job Classification: Executive Assistant I 
 
Anticipated Hiring Range: $4,799 to $5,093 per month 
 
Work Schedule: Monday - Friday 8:00 am - 5:00 pm 
 
THE DEPARTMENT: 
 
The office of the Provost and Vice President for Academic Affairs has responsibility for the management of the academic enterprise of the University with over 1,400 full-time and part-time faculty and a staff of 450, who collectively serve a student population of over 26,000. The student population is served through several areas in central Academic Affairs and ten colleges. Areas in central Academic Affairs include: (1) Office of Student Success (University Advising, Academic Engagement &amp; Success, Learning Resource Center); (2) Academic Programs (Undergraduate Studies, Graduate Studies, Assessment &amp; Program Review); (3) Faculty Affairs (Academic Personnel, Center for the Advancement of Faculty Excellence; and Reserve Officers' Training Corps); (4) Enrollment Management and Services (Student Systems &amp; Operations, Admissions, Financial Aid and Scholarships, Registrar's Office, TRIO Pre-College Programs); (5) Research and Innovation (Research and Sponsored Programs, Research Compliance, Centers and Institutes, Animal Care Facility); (6) Academic Resources (Financial Resources, Space Planning); (7) Academic Planning (Scheduling, Academic Senate); (8) Academic Innovation (Kellogg Honors College, Student Innovation Idea Labs, Career Center Office of Undergraduate Research, Center for Community Engagement); as well as responsibilities for Technology, and Web Development. The ten colleges are (1) Don B. Huntley College of Agriculture; (2) College of Business Administration; (3) College of Education and Integrative Studies; (4) College of Engineering; (5) College of Environmental Design; (6) Collins College of Hospitality Management; (7) College of Letters, Arts, and Social Sciences; (8) College of Science; (9) University Library; and (10) College of Professional &amp; Global Education. 
 
DUTIES AND RESPONSIBILITIES:

Executive and Office Administrative Support
<ul>
<li>Coordinate and maintain executive calendars for the Chief of Staff and provide scheduling support for the Provost as directed.</li>
<li>Schedule meetings, initiate calendar invitations, confirm logistics, and prepare draft agendas and meeting materials.</li>
<li>Arrange travel logistics including registration, transportation, and lodging in accordance with University procedures.</li>
<li>Prepare routine correspondence, reports, and presentations for review and approval.</li>
<li>Monitor incoming communications to the Provost&rsquo;s Office and route or respond appropriately.</li>
<li>Schedule golf cart for required maintenance and collaborate with colleges to schedule the use of the golf cart, ensure that person reserving the golf cart is an approved driver.</li>
<li>Arrange for name tags and awards as needed.</li>
<li>Reconcile purchasing card and travel expenses for the Provost&rsquo;s Office in compliance with University guidelines.</li>
<li>Assist with non-confidential aspects of MPP searches and divisional processes (e.g., logistics coordination, candidate visit scheduling).</li>
<li>Support divisional leadership meetings by preparing materials and coordinating follow-up items.</li>
<li>Provide support to the Chief of Staff (for non-confidential administrative support) including scheduling meetings and triaging walk-ins to the office.</li>
</ul>
Primary Point of Contact &amp; Front Office Operations:
<ul>
<li>Serve as the first point of contact for visitors, faculty, staff, students, and external partners contacting the Provost&rsquo;s Office.</li>
<li>Provide accurate information regarding Academic Affairs policies and procedures and route inquiries appropriately.</li>
<li>Manage incoming phone calls, emails, and walk-ins with professionalism and discretion.</li>
<li>Maintain the Provost&rsquo;s Office conference room scheduling via 25Live and approve internal reservations.</li>
<li>Oversee front office operations, including office supplies, service requests, IT coordination, and equipment maintenance.</li>
<li>Develop and maintain standard operating procedures (SOPs) for front desk and executive assistant functions.</li>
</ul>
Administrative &amp; Operational Coordination:
<ul>
<li>Process expense reports, invoices, travel documentation, and financial transactions in accordance with CSU and University policies.</li>
<li>Serve as a resource to divisional administrative staff regarding travel submissions and ServiceNow workflow tracking.</li>
<li>Assist with onboarding new MPPs, coordinate with appropriate staff for ordering computers, keys, and new processes.</li>
<li>Assist and back-up for review and upload travel documentation and ensure completeness prior to executive review.</li>
<li>Assist with maintaining Academic Affairs web content and ensure periodic review of web materials for accuracy.</li>
<li>Maintain shared electronic filing systems and records management processes.</li>
<li>Collaborate with college and divisional administrative staff to improve administrative workflows and communication processes.</li>
</ul>
Event and Program Coordination:
<ul>
<li>Coordinate logistics for meetings and events hosted by the Provost&rsquo;s Office, including catering, RSVP tracking (Eventbrite), parking, signage, and materials.</li>
<li>Support the Provost&rsquo;s Awards for Excellence process, including coordinating application tracking, assisting with committee logistics, and supporting the annual symposium event. Accountable for the workflow and tracking priorities. Assists the chair with meetings, coordinating the nominees, and tracking nominee applications. Coordinates the annual Provost's Awards Symposium. Collaborates with StratComm and Media Vision for announcements and recording the awardees. Collaborate with Academic Affairs Forum committee for award presentations.</li>
<li>Arrange conference room setups and coordinate audiovisual needs as required.</li>
</ul>
Coordinate meetings and events hosted by the Provost's Office.
<ul>
<li>Create Eventbrite and RSVP lists.</li>
<li>Order catering</li>
<li>Arrange for parking.</li>
<li>Assist with creating flyers, decorations, signage, etc.</li>
<li>Assist with check-in for registered participants.</li>
</ul>
Lead Work Direction &amp; Backup Support
<ul>
<li>Also assists with regular office duties including, but not limited to: Provide lead work direction and training to 1&ndash;2 student assistants.</li>
<li>Serve as backup to the Administrative Analyst/Specialist for divisional travel coordination and related administrative functions.</li>
<li>Assist in updating organizational charts, web content, and internal documentation as directed.</li>
<li>Assist with office projects and special assignments as directed.</li>
</ul>
QUALIFICATIONS:
<ul>
<li>Combination - Equivalent to a bachelor&rsquo;s degree in a related field. Relevant education and/or experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.</li>
<li>Valid driver's license and insurance</li>
<li>Working knowledge of general administrative practices, programs, and methodologies.</li>
<li>General knowledge of business administration.</li>
<li>Skill in following guidelines and providing input and feedback.</li>
<li>Strong organizational and time management skills to plan, organize, and prioritize work.</li>
<li>Analytical skills to collect, analyze, and summarize data and metrics.</li>
<li>Strong communication and interpersonal skills.</li>
<li>Excellent attention to detail and accuracy.</li>
<li>Skilled in leading, training, and mentoring administrative staff, student employees, and volunteers.</li>
<li>Proficiency in current word processing, spreadsheet, and relevant software applications.</li>
<li>Ability to handle confidential and sensitive information with discretion and maintain strict confidentiality.</li>
<li>Ability to work independently and as part of a team and build relationships with diverse stakeholders.</li>
<li>Flexibility to adapt to changing priorities and deadlines</li></ul> 
 
PREFERRED QUALIFICATIONS:
<ul>
<li>Bachelor's degree in related field and/or three years of upper-level administrative office duties.</li>
<li>Experience in administrative support, executive office operations, or a related field that demonstrates the knowledge, skills, and abilities listed above is desirable</li>
<li>Strong analytical skills or ability to develop them.</li>
<li>Ability to understand problems from a broad perspective and anticipate the impact.</li>
<li>Independent work capability.</li>
<li>Proficiency in managing multiple work priorities and projects.</li>
<li>Skill in troubleshooting office administration problems and responding to inquiries and requests.</li>
<li>Knowledge and understanding of CPP policies and procedures.</li>
<li>Thorough knowledge of executive-level office procedures.</li>
<li>Strong writing and editing skills.</li>
<li>Flexibility to react to changing priorities without notice.</li></ul> 
 
Out of State Work 
 
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU&rsquo;s mission is to prepare educated, responsible individuals to contribute to California&rsquo;s schools, economy, culture, and future. As an agency of the State of California, the CSU&rsquo;s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the California State University Out-of-State Employment Policy. 
 
Background Check 
 
Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate&rsquo;s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the California State University Background Check Policy.

Education Code 89521 Requirement

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant&rsquo;s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

CSU Classification Salary Range 
 
This position is part of the CSUEU bargaining unit 9. The CSU Classification Standards for this position are located on the CSU Classification Standards website. The CSU Salary Schedule is located on the CSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum $4,799 and maximum $6,992 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. 
 
Employment Eligibility Verification 
 
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go the I-9 Acceptable Documents website. 
 
University Driving Requirement 
 
Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver&rsquo;s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy. 
 
Security &amp; Fire Safety 
 
In compliance with state and federal crime awareness and campus security legislation, including the Jeanne Clery Campus Safety Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona&rsquo;s Annual Security Report and Annual Fire Safety Report are available for viewing at Cal Poly Pomona&rsquo;s Annual Security Report and Cal Poly Pomona&rsquo;s Annual Fire Safety Report. 
 
Pay Transparency Nondiscrimination 
 
As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster. 
 
Reasonable Accommodation 
 
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices. 
 
Equal Employment Opportunity 
 
Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California&rsquo;s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU&rsquo;s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. 
 
As a federal contractor, Cal Poly Pomona complies with the Vietnam Era Veterans&rsquo; Readjustment Assistance Act (VEVRAA) and requests priority referral of protected veterans for our job openings. 
 
Other Notices 
</div>
Advertised: March 18, 2026 (9:00 AM) Pacific Daylight Time 
Applications close: April 01, 2026 (11:55 PM) Pacific Daylight Time</div>

Provost's Office Executive Assistant

Search 10000+ Executive assistant i jobs near you this March. New roles added regularly across leading industries. Apply today.

10000 executive assistant i jobs Near Me

Executive Assistant I

Executive Assistant I

Executive Assistant I (US)

Executive Assistant I (US)

Executive Assistant I (Hybrid)

Executive Assistant I-Martinsburg, WV Location (EAMB06)

Provost's Office Executive Assistant