executive assistant ii

Blue Origin

<div><p>Application close date:
</p>Applications will be accepted on an ongoing basis until the requisition is closed.
<p></p><p>At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We&rsquo;re working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight!
</p><p></p>This role is part of Blue Origin Operations, which is comprised of Integrated Supply Chain, Test Operations, Safety, Quality, and Mission Assurance. This includes Manufacturing and Supply Chain support across all Blue Origin facilities.
<p></p><p>As an Executive Assistant II supporting the Safety, Quality, Mission Assurance (SQMA) business, you&rsquo;ll provide administrative support to ensure efficient operation of the leadership team, helping coordinate business priorities and cadences. We are looking for someone to apply their technical expertise, leadership skills, and dedication to quality to positively impact safe human spaceflight. Passion for our mission and vision is required!
</p><p></p><p><b>Special Mentions:
</b></p><ul><li>Location: FL preferred.
</li></ul><p></p><p><b>Responsibilities include but are not limited to:
</b></p><ul><li><b>Executive support </b>- Work closely and effectively with senior management to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Exercise good judgment while maintaining a realistic balance among multiple priorities.
</li><li><b>Calendar </b>- Manage an extremely active calendar of appointments. Plan, coordinate, and ensure the schedule is followed and respected. Provide gatekeeper and gateway role, creating win-win situations for direct access to executives.
</li><li><b>Travel </b>- Arrange complex and detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings. Complete expense reports timely, following, and enforcing policy. Domestic and international travel is expected.
</li><li><b>Tasks </b>- Successfully complete tasks and critical aspects of deliverables.
</li><li><b>Leadership Off-site &amp; Team Building Meeting events: </b>Plan and organize leadership off-site and team building events, ensuring alignment with strategic objectives and promoting team cohesion.
</li><li><b>Organization </b>&ndash; Using strong organizational skills, perform and prioritize multiple tasks seamlessly with excellent attention to detail. Prioritize conflicting needs. Handle matters expeditiously and proactively, following through on requirements to successful completion, often with deadline pressures. Adapt to competing demands in a fast-moving environment.
</li><li><b>Personnel </b>&ndash; Using strong interpersonal skills, build relationships with stakeholders.
</li><li><b>Cross Collaboration </b>- Ability to partner with stakeholders, including other EA's. Demonstrated ability to lead and influence the greater Ops Team.
</li><li><b>Writing &amp; Editing </b>- Compose and prepare draft documents and correspondence that are sometimes confidential. Review customer facing white papers and proposals for quality and grammar.
</li></ul><p></p><p><b>Qualifications:
</b></p><ul><li>High school diploma or equivalent.
</li><li>Strong work tenure: 5 -7 years of experience supporting senior level executives.
</li><li>Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point),
</li><li>Strong oral and written communication skills, interpersonal skills, and high customer service capabilities and delivery
</li><li>Administrative skills, organizational skills, and problem-solving skills. A bias for action.
</li><li>Emotional maturity; positive, low-stress behavior, in words and actions.
</li><li>Proven ability to handle confidential information with discretion.
</li></ul><p></p><p><b>Desired:
</b></p><ul><li>Bachelor&rsquo;s degree
</li><li>Aerospace environment experience.
</li><li>Technical or manufacturing environment experience.
</li></ul><p><b>Culture Statement
</b></p><p>Don&rsquo;t meet all desired requirements? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At Blue Origin, we are dedicated to building an authentic workplace, so if you&rsquo;re excited about this role but your past experience doesn&rsquo;t align perfectly with every desired qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
</p><p></p><p><b>Export Control Regulations
</b></p><p>Applicants for employment at Blue Origin must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.
</p><p></p><p><b>Background Check
</b></p><ul><li><p>Required for all positions: Blue&rsquo;s Standard Background Check
</p></li><li><p>Required for Certain Job Profiles: Defense Biometric Identification System (DBIDS) background check if at any time the role requires one to be on a military installation
</p></li><li><p>Required for Certain Job Profiles: Drivers who operate Commercial Motor Vehicles with a Gross Vehicle Weight (GVW), Gross Vehicle Weight Rating (GVWR) or combination of power unit and trailer that meets or exceeds 10,001 lbs. and/or transports placardable amounts of hazardous materials by ground in any vehicle on a public road while in commerce, may be subject to additional Federal Motor Carrier Safety Regulations including: Driver Qualification Files, Medical Certification (obtained before onboarding), Road Test, Hours of Service, Drug and Alcohol Testing (CDL drivers only), vehicle inspection requirements, CDL requirements (if applicable) and hazardous materials transportation/shipping training.
</p></li><li><p>Required for certain Job Profiles: Ability to obtain and maintain Merchant Mariner Credential, which includes pre-employment and random drug testing as well as DOT physical
</p></li></ul><p></p><p><b>Benefits
</b></p><ul><li><p>Benefits include: Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.
</p></li><li><p>Stock Options for all regular employees (working at least 20 hours/week)
</p></li><li><p>Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.
</p></li><li><p>Dependent on role type and job level, employees may be eligible for benefits and bonuses based on the company's intent to reward individual contributions and enable them to share in the company's results, or other factors at the company's sole discretion. Bonus amounts and eligibility are not guaranteed and subject to change and cancellation. Please check with your recruiter for more details.
</p></li></ul><p></p><p><b>Equal Employment Opportunity
</b></p><p>Blue Origin is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting, retaining, and developing a highly qualified and dedicated work force. Blue Origin hires and promotes people on the basis of their qualifications, performance, and abilities. We support the establishment and maintenance of a workplace that fosters trust, equality, and teamwork. We provide all qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law. Blue Origin will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws, including the Washington Fair Chance Act, the California Fair Chance Act, the Los Angeles Fair Chance in Hiring Ordinance, and other applicable laws.
</p><p></p><p><b>Affirmative Action and Disability Accommodation
</b></p><p>Applicants wishing to receive information on Blue Origin&rsquo;s Affirmative Action Plans, or applicants requiring a reasonable accommodation in order to participate in the application and/or interview process, please contact us at EEOCompliance@blueorigin.com . Please note this is a publicly managed inbox. Please do not include any personal medical information in your request.</p></div>

Executive Assistant II

Adena Health System

<div><div><p><b>Executive Assistant II &ndash; ARMC (Days) FT
</b></p></div><p><b>Executive Assistant II
</b></p><p><b><i>At Adena Health, professional roles shape the systems, strategy, and operational excellence that support patient care across Southern Ohio. These positions are a great fit for leaders and specialists who value purpose-driven work and community impact.
</i></b></p><p><b>Mission Statement: </b>&ldquo;Called to serve our communities&rdquo;.
</p><p><b>Guiding Principle: </b>&ldquo;Let all that you do be done in love&rdquo;.
</p><p><b>Vision: </b>To be the region's most trusted partner in healthcare.
</p><p><b>Values: </b>Compassion, Excellence, Integrity, and Trust.<br>
</p><div></div><p><b>Position Highlights:
</b></p><div><ul><li><b>Position: </b>Executive Assistant
</li><li><b>Work Life Balance: </b>Full-Time | Day Shift
</li><li><p><b>Location: </b>Chillicothe, OH<br>
</p></li></ul><p></p><p><i>At Adena Health, professional roles shape the systems, strategy, and operational excellence that support patient care across Southern Ohio. These positions are a great fit for leaders and specialists who value purpose-driven work and community impact.
</i></p><p><b>Why Adena?
</b></p><ul><li>Community-centered decision making
</li><li>Leadership visibility and cross-functional collaboration
</li><li>Competitive compensation and benefits
</li><li>Growth-focused culture
</li>Opportunity to influence real healthcare outcomes<br>
<li>
</li></ul><div></div><p><b>Does Adena offer growth opportunities?
</b></p><p>Growth at Adena isn&rsquo;t one-size-fits-all. It&rsquo;s built through relationships, mentorship, and opportunity.
</p><p>Caregivers are encouraged to explore career paths that fit their strengths and interests through:
</p><ul><li>Emerging leader and leadership development programs
</li><li>Tuition assistance and education support
</li><li>Skill-building and lateral career opportunities
</li>Visibility with leaders who recognize potential early<br>
<li>
</li></ul><div></div><p><b>What You&rsquo;ll Do
</b></p><p>The Executive Assistant to the Chief and Board of Trustees is responsible for providing overall administrative support and customer service to the organizations Chief administration in the form of clerical, financial tracking, and administrative duties in a professional and courteous manner. This position is responsible for providing diversified administrative/clerical support and assistance to the Chief, Senior System Medical Advisor(s), Adena Health Foundation and the Adena Health System Board of Trustees. Duties may include Board Committee meeting support, educational functions, the Annual Workshop and Annual Meeting. This position demonstrates flexibility and teamwork in managing his/her area of support, uses appropriate judgment and maturity in dealing with a variety of situations and performs proactively with minimal direct supervision. This position performs functions of a confidential nature requiring a high level of professionalism and ability to effectively interact with Adena Health System governance, executive leadership and representatives of external organizations. This position has access to confidential information including physician information, patient information, employee information and Board of Trustee activities. This position may serve in a supervisory role to senior leader executive assistants in conjunction with management and to the office administrative staff. Supervisory responsibilities may include hiring, evaluating and terminating.
</p><p>Required Education: Associates Degree
</p><p>Required Experience: 5 years of administrative support experience in a professional environment
</p><p><b>Why Caregivers Stay?
</b></p><ul><li>Reliable compensation
</li><li>Strong healthcare coverage options
</li><li>3.5% retirement match with automatic annual increase
</li><li>PTO that grows with tenure
</li>Visible leadership impact within a regional health system<br>
<li>
</li></ul><div></div><p><b>Ready to Explore?
</b></p><p>If you&rsquo;re seeking meaningful professional work where strategy meets community impact &mdash; we&rsquo;d love to connect. Apply today to be connected directly with a Talent Acquisition representative!<br>
</p><div></div><p><i>Adena Health System is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, or status as a qualified individual with disability or any other protected class</i></p></div></div><p></p>

Executive Assistant II - FT - Days

Kimberly-Clark

<div><p>You&rsquo;re not the person who will settle for just any role. Neither are we. Because we&rsquo;re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you&rsquo;ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands.</p><p></p><p>
The Office Manager/Executive Assistant II position will provide highly skilled and confidential administrative support to the Customer Vice President and their direct reports: Chief of Staff, two Business Vice Presidents and a Senior Director. As Office Manager, the Executive Assistant oversees daily operations, manages administrative tasks, indirectly supports a team of over 75 people, and ensures a smooth workflow within the office environment.</p><p></p><p>
In this role, you will:</p><p><b>
Support the Customer Vice President and their Direct Reports by:
</b></p><ul><li>Manage the leader&rsquo;s day to day calendar &ndash; Scheduling meetings and other appointments. This includes setting up travel, conference rooms, and resources for the meeting. Confirms there are no scheduling conflicts and that the leader knows where they need to be and at what time.</li><li>
Assists the leader in meeting preparation for their meetings (e.g., has the PPO of the meeting, pre-reads, briefings, etc.). Assemble packets of information and materials including itineraries.</li><li>
Prepares department, staff, and other large-scale team and customer meetings including scheduling the required conference space, facilitating meals and refreshments, and managing the budget for these meetings and/or conferences.</li><li>
Has calendar access and assists in scheduling meetings or resolving conflicts.</li><li>
Works with other Executive Assistants internal and external to review calendars, provide availability and schedule meetings.
</li><li>Act as the point of contact between leaders, employees and customers, protecting the leader&rsquo;s calendar and time.</li><li>
Prepares travel arrangements and takes care of all logistics.</li><li>
Monitors, tracks, and processes the leader&rsquo;s expense reports.</li><li>
Acts as a liaison between the leader and Talent Acquisition team to schedule interviews for open roles.</li><li>
Works with the leader to create and send any communication on their behalf to the organization.</li></ul><p></p><p><b>
Supports Chief of Staff, Business Vice Presidents, and Senior Director:</b></p><ul><li>
Helps with large internal and customer meetings as well as reoccurring meetings.</li><li>
Has calendar access and assists in scheduling meetings or resolving conflicts as requested.</li><li>
Works with other Executive Assistants internal and external to review calendars, provide availability and schedule meetings.
</li><li>Processes expenses and travel as requested.</li><li>
Assigned projects as requested.</li><li>
Assists in the recruiting of new hires and the onboarding process for the leader&rsquo;s direct reports and their teams.</li></ul><p></p><p><b>
Digital Technology and Data Communications
</b></p><ul><li>Orders and manages IT equipment and peripherals.</li><li>
Answers IT questions from the team and directs them to the right support.</li><li>
Works with IT support teams for on-site internet and infrastructure updates and issues.
</li><li>Recycles old IT equipment.</li><li>
Group Manager: Create and upkeep distribution lists and provide access to shared sites.</li><li>
Teams: Owns and supports Team sites. Supports local team and directs them to the right support.</li><li>
Conference Room Support. Works with the Data Communications team to keep conference room technology updated and working.</li><li>
Works with the DTS contact on the yearly contract and purchase order for the office Ricoh copiers.</li></ul><p></p><p><b>
Manage the Office:
</b></p><ul><li>Submits and follows up on any K-C Facility Management and Real Estate requests on behalf of the leader.</li><li>
Office contact with the Landlord for building maintenance.</li><li>
Works directly with housekeeping on daily needs and problems as well as special requests such as carpet cleaning.</li><li>
Requests maintenance of K-C owned equipment with local vendors.</li><li>
Acts as a liaison with other companies within our building.</li><li>
Actively supports the KCNA Administrative Assistant team.</li><li>
Efficiently manages the use of corporate travel and purchase cards and keeps spending within budget.
</li><li>Creates purchase orders as necessary.</li><li>
Orders Samples through the Consumer and Donation Samples Portal.</li><li>
Purchases and maintains supplies including office, breakroom, conference rooms, and restrooms, through samples orders and various vendors.</li><li>
Manages office storage areas.</li><li>
Coordinates Shipping, Receiving and Mail needs and supplies Responsible for Federal Express Account.</li><li>
Ricoh Copiers: Work directly with Ricoh for copier repair and supplies.</li><li><b>
Building Security:
 </b><ul><li>Order badges through K-C Global Security</li><li>
 Request building access through Landlord.</li><li>
Work with K-C Global Security and Convergint Technologies for security upgrades and repairs.</li></ul></li></ul><p></p><p><b>
Community Involvement</b></p><ul><li>
Supports the $400,000 Community Involvement budget by tracking expenses and paying invoices through the CFS Consumer Funds team.</li><li>
Works with Charity Sponsor to pull together volunteers, provide K-C products for giveaways.
</li><li>Distribute tickets for Community Events.</li><li>
Active member of the Office Culture and Engagement Committee.</li></ul><p></p><p><b>
About Us</b></p><p>
Huggies&reg;. Kleenex&reg;. Cottonelle&reg;. Scott&reg;. Kotex&reg;. Poise&reg;. Depend&reg;. Kimberly-Clark Professional&reg;. You already know our legendary brands&mdash;and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn&rsquo;t exist without talented professionals, like you.</p><p></p><p>
At Kimberly-Clark, you&rsquo;ll be part of the best team committed to driving innovation, growth and impact. We&rsquo;re founded on more than 150 years of market leadership, and we&rsquo;re always looking for new and better ways to perform &ndash; so there&rsquo;s your open door of opportunity. It&rsquo;s all here for you at Kimberly-Clark.</p><p></p><p><b>
Led by Purpose. Driven by You.</b></p><p></p><p><b>
About You</b></p><p></p><p>
You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.</p><p><br>
You love what you do, especially when the work you do makes a difference. At Kimberly-Clark, we&rsquo;re constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you&rsquo;ll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.</p><p>
In one of our professional roles, you&rsquo;ll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center. To succeed in this role, you will need the following qualifications:</p><ul><li>
High School Diploma</li><li>
5+ years of administrative work experience supporting an executive manager and mid-large sized office management experience.</li><li>
Ability to act independently, organize workload, set priorities, work well under deadline pressure, adapt to change, and control confidential material.</li><li>
Strong work ethic.</li><li>
Experience arranging complex travel, meetings, catering, and general office organization.</li><li>
Ability to multi-task in a fast-paced and always changing environment.</li><li>
Advanced computer skills using Outlook, Teams, Zoom, Windows, Word, Excel, Power Point and SharePoint.</li><li>
Strong written and oral communication skills.</li><li>
They enjoy working collaboratively with others.</li><li>
Demonstrates attention to detail, strong analytical and organization skills.</li></ul><p></p><p><b>
Total Benefits</b></p><p>
Here are just a few of the benefits you&rsquo;d enjoy working in this role for Kimberly-Clark. For a complete overview, see www.mykcbenefits.com.</p><p><b><br>
Great support for good health</b> with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions. Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.</p><p></p><p><b>
Flexible Savings and spending accounts</b> to maximize health care options and stretch dollars when caring for yourself or dependents.</p><p></p><p><b>
Diverse income protection insurance options</b> to protect yourself and your family in case of illness, injury, or other unexpected events.</p><p></p><p><b>
Additional programs and support </b>to continue your education, adopt a child, relocate, or even find temporary childcare.</p><p></p><p><b>
To Be Considered</b></p><p><br>
 complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.</p><p></p><p>
In the meantime, please check out the careers website.</p><p></p><p><b>
And finally, the fine print&hellip;.</b></p><p><br>
For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world, which is why we seek to build a workforce that encompasses the experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.</p><p></p><p>
The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.</p><p></p><p>
Employment is subject to verification of pre-screening tests, which may include drug screening, background check, and DMV check.</p><p></p><p>
Veterans and members of the Reserve and Guard are highly encouraged to apply.</p><p></p><p><i>
Kimberly-Clark will support in-country relocation for the chosen candidate for the role. The benefits provided will be per the terms of Kimberly-Clark&rsquo;s applicable mobility policies. The benefits/policy provided will be decided at Kimberly-Clark&rsquo;s sole discretion.</i></p><p></p><p><i>
#LI-Hybrid</i></p>
At Kimberly-Clark, pay is just one aspect of our total rewards package, which also includes a variety of benefits and opportunities to achieve, thrive and grow. Along with base pay, this position is eligible for overtime pay and a comprehensive benefits suite, including our 401(k) and Profit Sharing plan. The anticipated base pay range for this role is provided above for a fully qualified hire. Actual pay will depend on several factors, such as location, role, skills, performance, and experience. Please note that the stated pay range applies to US locations only.</div>

Office Manager/Executive Assistant II

Amazon.com

<div><h2 class="jobSectionHeader"><b>DESCRIPTION</b></h2><div>
Are you interested in shaping the future of entertainment? Prime Video is reinventing how customers connect with their favorite shows, teams, and products by combining high-quality immersive interactive features and exclusive access to some of the world's most loved movies, TV series, and live sports. All from a single service available on the web, mobile, and TV in 240+ countries and territories around the world.
<br>
<br>
The Prime Video &amp; Amazon MGM Studios organization is looking for an exceptional Executive Assistant II who is resourceful and proactive to support one director and one VP within the Prime Video &amp; Amazon MGM Studios Core Technology team. This role requires attention to detail, strong organizational skills and the ability to meet tight deadlines while juggling multiple critical requests across global teams. Executive Assistant II will act as a seamless extension of the director and VP and will work closely with other Executive Assistants throughout the organization to create a positive working relationship across the Executive Assistant community with this org and the wider Prime Video org. The ideal candidate will be a detail oriented, experienced planner with the demonstrated ability to respond effectively while maintaining flexibility, composure and a good sense of humor.<br>
<br>
The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the director&rsquo;s leadership teams and the VP. Maintain a high level on integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must be able to work successfully in a team environment and build effective working relationships inside and outside the team.<br>
<br>
Key job responsibilities<br>
<ul><li>Manage complex calendars and scheduling to support teams in multiple locations</li><li>Manage domestic and international travel</li><li>Manage expense report coordination and submission</li><li>Organize, execute and assist with team activities (e.g. &ndash; staff meetings, town halls, off-sites, social events, etc.)</li><li>Track and help drive completion of key deliverables and follow-up on outstanding items</li><li>Act as a liaison for the Director&rsquo;s direct reports</li><li>Understand business priorities and proactively improve processes to create efficiency and scale</li><li>Manage team space, including moves and reconfigurations</li><li>Work on ad-hoc projects and events with the VP as needed</li><li>Work closely with the leadership team, executive assistants and other business partners to support the organization</li><li>Assist with document writing, presentation editing and readiness</li><li>Plan morale and team building traditions and activities to foster a strong organizational and team culture</li></ul></div><h2 class="jobSectionHeader"><b>
BASIC QUALIFICATIONS</b></h2><ul><li>5+ years of executive assistant experience</li><li>Experience with executive level calendar management</li><li>Experience with domestic or international travel coordination</li><li>Experience with Microsoft Office products and applications</li></ul><h2 class="jobSectionHeader"><b>
PREFERRED QUALIFICATIONS</b></h2><ul><li>Experience in a fast-paced, high-tech company</li><li>Experience designing processes to maximize efficiency</li></ul><br>
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.<br>
<br>
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.<p><br>
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.</p><br>
USA, WA, SEATTLE - 82,700.00 - 129,800.00 USD annually</div><p></p>

Executive Assistant II, Technology - Prime Video & Amazon MGM Studios

Amazon Web Services

<div><h2 class="jobSectionHeader"><b>DESCRIPTION</b></h2><div>
Are you always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team? We are looking for a well-organized and self-motivated Executive Assistant to become part of our Worldwide Public Sector Operations Team here at Amazon Web Services. We are seeking a driven, bright, and motivated individual with a history of high performance to support our organization.<br>
<br>
A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders (at and outside Amazon) is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. You&rsquo;ll need to take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.<br>
<br>
This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple requests across teams. The successful candidate will be trusted to handle confidential and sensitive information, and be able to work professionally with a wide range of people from senior business executives to front line engineers. The ideal candidate will have experience working well in a fast-paced, multi-stakeholder environment, managing ever-shifting calendars; planning and organizing internal and external events, and coordinating travel.<br>
<br>
Key job responsibilities<br>
<ul><li>Management of complex calendar and scheduling to support teams in multiple locations</li></ul>
Manage domestic and international travel<br>
<ul><li>Manage expense report coordination and submission</li><li>Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)</li><li>Track and help drive completion of key deliverables and follow up on unfinished items</li><li>Act as a liaison for direct reports</li><li>Management of team space, including moves and reconfigurations</li><li>Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization</li><li>Document writing, editing, and readiness</li><li>Have fun at work and help others do the same</li></ul><br>
A day in the life<br>
This role will work closely with both Directors and their respective teams on large scale operation topics such as event management, travel and calendar management, site visits, communications, space planning, and other potential special projects. The successful candidate will complete complex tasks and projects quickly with little to no guidance, be very strong in anticipating the business needs of the leaders, and react with appropriate urgency and action to unanticipated developments or situations.</div><h2 class="jobSectionHeader"><b>
BASIC QUALIFICATIONS</b></h2><ul><li>Experience with Microsoft Office products and applications</li><li>5+ years of senior level leadership support experience</li><li>Experience with executive level calendar management</li><li>Experience with domestic or international travel coordination</li></ul><h2 class="jobSectionHeader"><b>
PREFERRED QUALIFICATIONS</b></h2><ul><li>Experience leading process improvements</li><li>Experience in a fast-paced, high-tech company</li><li>Experience designing processes to maximize efficiency</li><li>Experience with end-to-end project management</li><li>7+ years of senior level leadership support experience</li></ul><br>
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.<br>
<br>
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.<p><br>
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.</p><br>
USA, TN, Nashville - 74,200.00 - 129,800.00 USD annually<br>
USA, VA, Arlington - 74,200.00 - 129,800.00 USD annually</div><p></p>

Executive Assistant II, Worldwide Public Sector Operations

FTI Consulting, Inc.

<p></p><div><p><b>Who We Are</b></p><p><br>
</p><p>FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world&rsquo;s top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations.</p><p></p><p><br>
At FTI Consulting, you&rsquo;ll work side-by side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you&rsquo;ll be an integral part of a focused team where you can make a real impact. You&rsquo;ll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you.</p><p></p><p><br>
Are you ready to make your impact?</p><p></p><p><b><br>
About The Role</b></p><p></p><p><br>
This role provides executive assistance to five (5 total) SMDs and MDs out of our Pittsburgh office, as well as certain similar administrative support to the wider team, as requested. You will be trained to assist us with interfacing with certain FTI systems and help with opening new projects as they come in.</p><p></p><p><b><br>
What You&rsquo;ll Do</b></p><ul><li><p>
Daily activities include submitting and managing conflict requests in Salesforce system, preparing letters of engagement based on standard forms and requests from team members.</p></li><li><p>
Assisting with reporting and obtaining information out of certain FTI systems to share with our wider team at set times per month and also upon request.</p></li><li><p>
You will help with office management tasks &ndash; like preparing for team events/meetings or assisting with supplies.</p></li><li><p>
You may also assist with travel coordination and expense submissions.</p></li><li><p>
You may also, on some occasions, assist individuals with timekeeping requests or organize meetings.</p></li></ul><p></p><p><b><br>
How You&rsquo;ll Grow</b></p><p><br>
</p><p>We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You&rsquo;ll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.<br>
</p><p></p><p>As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role.</p><p></p><p><b><br>
What You Will Need to Succeed</b></p><p><br>
</p><p>Basic Qualifications:</p><ul><li><p>
5+ years of administrative support experience required</p></li><li><p>
2+ years of experience in a professional services environment</p></li><li><p>
Maintain multiple Microsoft Outlook calendars, identifying conflicts and resolving promptly</p></li><li><p>
Capture time and expense in applicable FTI systems and apply to proper charge codes</p></li><li><p>
Maintain reconciliation of business expenses as required by executives</p></li><li><p>
Coordinate all meeting and travel arrangements, both domestic and international</p></li><li><p>
Schedule virtual and in-person calls and meetings, both domestic and international, including contacting/notifying participants</p></li><li><p>
Maintain contact lists and update as needed; input new business contacts into SalesForce CRM</p></li><li><p>
Assist with new client opportunities including initial input into SalesForce and running conflict checks as well as drafting letters of engagement and assisting in producing pitch materials</p></li><li><p>
Assist with client billing, client invoice creation, review and revision and collection matters as needed</p></li><li><p>
Create documents, reports, spreadsheets and presentations using Microsoft Word, Excel and PowerPoint in accordance with company templates</p></li><li><p>
Assist in research projects by efficiently conducting searches of the Intranet/Internet</p></li><li><p>
Assist in prioritization of tasks, correspondence and phone messages for executives</p></li><li><p>
Process check requests and outside vendor and contractor invoices</p></li><li><p>
Complete requests for overnight deliveries, faxes and couriers</p></li><li><p>
Create, organize and maintain paper and electronic files</p></li></ul><p></p><p><br>
Preferred Qualifications:</p><ul><li><p>
Proficiency in Microsoft Office applications</p></li><li><p>
Proficiency in using time management and expense reporting tools as well as SalesForce</p></li><li><p>
Proactive and initiates projects; enthusiastically accepts new assignments and challenges</p></li><li><p>
Ability to manage multiple, simultaneous projects and meet deadlines</p></li><li><p>
Capacity to multi-task, prioritize assignments and effectively manage time</p></li><li><p>
Ability to work in fast-paced, deadline driven environment</p></li><li><p>
Excellent oral and written communication skills</p></li></ul><p>
#LI-TL1</p><br>
<p></p><div><p><b>Total Wellbeing</b></p><p>
Our goal is to support the wellbeing of you and your families&mdash;physically, emotionally, and financially. We offer comprehensive benefits such as the following:
</p><ul><li><p>Competitive total compensation, including bonus earning potential</p></li><li><p>
Full package of benefits plans, including medical, dental, and vision coverage along with life and disability insurance</p></li><li><p>
Generous paid time off and holidays</p></li><li><p>
Company matched 401(k) retirement savings plan</p></li><li><p>
Potential for flexible work arrangements</p></li><li><p>
Generous paid parental leave with available planning tools, virtual expert coaching services and flex return support.</p></li><li><p>
Family care benefits, including back-up child/elder care</p></li><li><p>
Employee wellness platform</p></li><li><p>
Employee recognition programs</p></li><li><p>
Paid time off for volunteering in your community</p></li><li><p>
Corporate matching for charitable donations most important to you</p></li><li><p>
Make an impact in our communities through company sponsored pro bono work</p></li><li><p>
Professional development and certification programs</p></li><li><p>
Free in-office snacks and drinks</p></li><li><p>
Free smartphone and cellular plan (if applicable)</p></li><li><p>
FTI Perks &amp; Discounts at retailers and businesses</p></li><li><p>
Upscale offices close to public transportation</p></li></ul><p><b><br>
About FTI Consulting</b></p><p>
FTI Consulting, Inc. is a leading global expert firm for organizations facing crisis and transformation, with more than 8,100 employees located in 32 countries and territories as of December 31, 2025. In certain jurisdictions, FTI Consulting&rsquo;s services are provided through distinct legal entities that are separately capitalized and independently managed. The Company generated $3.80 billion in revenues during fiscal year 2025. More information can be found at www.fticonsulting.com.</p><p><b><i>
FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.</i></b></p><p><b><i>
Compensation Disclosure:</i></b><i> </i><i>The compensation range reflects potential base salary for the role. Actual compensation is determined based on a wide array of relevant factors including market considerations, business needs, and an individual&rsquo;s location, skills, level of experience, and qualifications.</i></p></div></div>

Executive Assistant II | Forensic and Litigation Consulting

Absentee Shawnee Tribe

<div></div><div><div><div><p>This position is currently open.</p>
</div></div><div><div><b>Public?:</b></div>
<div>Public
</div></div><div><div><b>Division:</b></div>
<div>Health
</div></div><div><div><b>Reports To:</b></div>
<div>Executive Assistant
</div></div><div><div><b>Type of Position:</b></div>
<div>Regular Full Time
</div></div><div><div><b>Location:</b></div>
<div><div>Little Axe Health Center / 15951 Little Axe Dr. / Norman, OK 73026</div>
</div></div><div><div><div><div><div>General Description</div>
</div><div><div>The Administrative Assistant provides vital support to the Executive Assistant and broader executive team. This position focuses on technical and administrative duties that enhance the day-to-day efficiency of the Executive Office. The ideal candidate will be detail-oriented, highly proficient in Microsoft Excel and PowerPoint, and capable of managing data, creating presentations, handling financial reconciliation tasks, and coordinating events that promote employee engagement. The position requires a proactive, organized individual who can thrive in a fast-paced environment and maintain confidentiality and professionalism at all times.</div>
</div><div><div>Responsibilities &amp; Duties</div>
</div><div><div><ul><li>Provide advanced administrative support to the Executive Assistant, assisting in the coordination of executive-level priorities, schedules, and communications.</li>
<li>Manage complex scheduling logistics on behalf of the Executive Assistant, including coordinating meetings with senior leaders, external partners, and stakeholders.</li>
<li>Prepare, format, and refine executive-level correspondence, reports, and presentations with a high degree of accuracy and professionalism.</li>
<li>Develop high-quality PowerPoint presentations and briefing materials for Executive Team, Board, and leadership meetings.</li>
<li>Perform advanced data tracking, analysis, and reporting in Microsoft Excel.</li>
<li>Support the Executive Assistant in managing strategic projects by tracking deliverables, timelines, and follow-ups across departments.</li>
<li>Assist with and help oversee reconciliation of departmental and Executive Team expenses, ensuring accuracy, proper coding, and timely submission.</li>
<li>Coordinate logistics for high-level meetings and events, including executive meetings, board meetings, and organizational initiatives.</li>
<li>Draft agendas, capture detailed meeting minutes, and track action items to ensure timely follow-up and completion.</li>
<li>Serve as a secondary point of contact for the Executive Office, helping to facilitate communication and ensure timely responses.</li>
<li>Assist in improving and streamlining administrative processes to enhance efficiency within the Executive Office.</li>
<li>Handle sensitive and confidential information with a high level of discretion and professionalism.</li>
<li>Provide guidance and support to Administrative Assistant I and II roles, as needed.</li>
<li>Assist with executive travel coordination, including itineraries, accommodations, and supporting documentation.</li>
<li>Support planning and execution of employee engagement events, leadership meetings, and organizational activities.</li>
<li>Maintain organized and comprehensive filing systems for executive communications, reports, and records.</li>
<li>Provide backup phone coverage and reception duties for the Executive Office, screening and directing calls professionally.</li>
<li>Handle mail sorting, shipping, and internal deliveries as needed.</li>
<li>Travel between AST Health locations for meetings and document deliveries as needed.</li>
<li>Perform other duties as assigned.</li>
</ul></div></div><div><div>Education Requirements and Qualifications</div>
</div><div><div>Education and Qualifications</div>
<div><ul><li>Associate degree required; Bachelor&rsquo;s degree in Business Administration, Health Administration, or related field preferred.</li>
<li>4-6 years of experience in an administrative support role, ideally within a healthcare or tribal government setting.</li>
</ul></div><div>Knowledge, Skills and Abilities</div>
<div><ul><li>High proficiency in Microsoft Office Suite with emphasis on Excel (pivot tables, VLOOKUP, formulas) and PowerPoint (template use, animation, formatting).</li>
<li>Strong organizational and time-management skills; able to multitask and prioritize competing demands.</li>
<li>Experience with financial reconciliation and attention to detail in handling receipts and expense documentation.</li>
<li>Excellent written and verbal communication skills with a high degree of professionalism.</li>
<li>Ability to maintain strict confidentiality and handle sensitive information with discretion.</li>
<li>Culturally sensitive and respectful of the needs of Native populations and tribal communities.</li>
<li>Knowledge and understanding of confidentiality and non-disclosure of sensitive confidential information.</li>
<li>Must have a valid Oklahoma Driver&rsquo;s License.</li>
<li>Must be able to pass a background check and drug test.</li>
</ul></div><div>Physical Requirements and Working Conditions</div>
<div><ul><li>Must be able to sit, stand, stoop, bend or kneel for long periods of time.</li>
<li>Prolonged sitting, standing, or walking; occasional bending, squatting, kneeling, and stooping; good finger dexterity and sensory perception; frequent repetitive motions; as well as talking, hearing, and visual acuity are required.</li>
<li>Frequent lifting (up to 15 lbs)</li>
<li>Occasional lifting (up to 30 lbs)</li>
</ul></div><div>The Absentee Shawnee Tribe of Oklahoma (AST) is committed to Equal Employment without regard to race, religion, color, gender, national origin, age, disability, or sexual orientation. However, in accordance with the Indian Preference Act (Title 25 U.S. Code 472 and 473) preference in filling vacancies are given to qualified Indian candidates. AST will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and its amendments.</div>
<div>Native American Preference/EEO/Drug Free/Smoke Free Workplace</div>
</div></div></div></div><div><div><b>Posted Date:</b></div>
<div><i>3 days 18 hours</i> ago<br>
</div></div><div><div><div><p><br>
Tribal Preference/Native American Preference/EEO/Smoke Free/Drug Free Workplace<br>
Indian preference applies to all positions, but all resumes will be accepted.</p><p><br>
</p><p>
Forward Completed Absentee Shawnee Tribe applications with resume to:<br>
Absentee Shawnee Tribe<br>
Human Resources Department<br>
2025 South Gordon Cooper Dr.<br>
Shawnee, OK 74801<br>
Fax: 405-273-2710<br>
Email: HR@astribe.com</p></div></div></div></div><div></div>

Administrative Assistant III

Search 10000+ Executive assistant ii jobs near you this May. New roles added regularly across leading industries. Apply today.