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executive assistant

Shory

<div>
 <p>
  Shory is the soft revolution in the Insurtech market. Welcome to a new age where insurance actually empowers its customers. We use technology to serve our customers and create ease of mind and trustworthiness around insurance needs. With Shory, a new time has begun.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role &amp; Opportunity
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are looking for a
  <strong>
   Executive Assistant
  </strong>
  to join our KSA team who will be responsible to provide high-level administrative and operational support to the CEO, ensuring smooth coordination, communication, and execution of executive priorities..
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Purpose
  </strong>
 </p>
 <p>
  Provide high-level administrative and operational support to the CEO, ensuring smooth coordination, communication, and execution of executive priorities.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Manage the CEO&rsquo;s calendar, travel, meetings, and communications.
  </li>
  <li>
   Prepare reports, presentations, and briefing materials.
  </li>
  <li>
   Act as a liaison between the CEO and internal/external stakeholders.
  </li>
  <li>
   Organize executive meetings and follow up on action items.
  </li>
  <li>
   Handle confidential information with the utmost discretion.
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Diploma or bachelor&rsquo;s degree in English Langue or Executive Secretary and Office Management.
  </li>
  <li>
   <strong>
    one to three years
   </strong>
   of experience as an Executive Assistant or in a similar administrative role.
  </li>
  <li>
   Strong communication, organizational, and problem-solving skills.
  </li>
  <li>
   High level of professionalism and confidentiality.
  </li>
  <li>
   Excellent problem solving, communication skills
  </li>
  <li>
   Excellent MS word, excel and power point skills
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  If you have the relevant experience and are interested in being part of our team, please take the time to apply for this position.
 </p>
 <p>
 </p>
</div>
<br /> <div id='job-id'>Job Id: rIgyRvDdILq6uKEs8Xrckq5Az/weaTpRoZnPJIXFdc6pRYVNw2dUoOEXYwiP12yvnX2/hlkFyvAbyMM/DOexdM9YrgG8zxDIqA==</div>

Executive Assistant

Projects World Co.

<div>
 <br/>
 <p>
  <strong>
   Executive Assistant &amp; Office Manager
  </strong>
 </p>
 <strong>
  Reports To:
 </strong>
 <p>
  CEO
 </p>
 <strong>
  Job Purpose:
 </strong>
 <p>
  The Executive Assistant &amp; Office Manager provides comprehensive administrative, operational, and executive support to the CEO. The role ensures smooth office operations, assists in accounting and sales processes, coordinates with internal teams and external stakeholders, and handles general administration for the furnishing supply business.
 </p>
 <strong>
  Key Responsibilities:
 </strong>
 <p>
  ✅
  <strong>
   CEO Support
  </strong>
 </p>
 <ul>
  <li>
   Manage the CEO&rsquo;s calendar, appointments, and travel arrangements.
  </li>
  <li>
   Prepare reports, presentations, and meeting materials for the CEO.
  </li>
  <li>
   Handle confidential correspondence and communications on behalf of the CEO.
  </li>
 </ul>
 <p>
  ✅
  <strong>
   Accounting &amp; Financial Support
  </strong>
 </p>
 <ul>
  <li>
   Assist in preparing invoices, purchase orders, and payment follow-ups.
  </li>
  <li>
   Coordinate with external accountants and auditors for documentation and reporting.
  </li>
  <li>
   Track office expenses and support budget preparation.
  </li>
 </ul>
 <p>
  ✅
  <strong>
   Sales &amp; Operations Support
  </strong>
 </p>
 <ul>
  <li>
   Help in preparing quotations, contracts, and proposals for clients.
  </li>
  <li>
   Coordinate order processing and follow-up with suppliers and clients.
  </li>
  <li>
   Maintain sales records and assist in updating CRM or sales tracking tools.
  </li>
 </ul>
 <p>
  ✅
  <strong>
   Office Management
  </strong>
 </p>
 <ul>
  <li>
   Oversee daily office operations, supplies, and facility management.
  </li>
  <li>
   Manage service providers (IT, maintenance, logistics).
  </li>
  <li>
   Ensure compliance with company policies and procedures.
  </li>
 </ul>
 <p>
  ✅
  <strong>
   General Coordination
  </strong>
 </p>
 <ul>
  <li>
   Act as a liaison between departments (sales, operations, finance).
  </li>
  <li>
   Organize meetings, events, and team activities.
  </li>
  <li>
   Maintain filing systems (physical and digital) for easy retrieval of documents.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <strong>
  Key Skills &amp; Requirements:
 </strong>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Strong organizational and multitasking abilities.
  </li>
  <li>
   Excellent communication skills (verbal and written).
  </li>
  <li>
   Proficiency in Microsoft Office, CRM and basic accounting tools.
  </li>
  <li>
   Experience in office administration, executive assistance, and operational support.
  </li>
  <li>
   Background in social media, furnishing supply, contracting or a similar sector is a plus.
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>
<br /> <div id='job-id'>Job Id: W5lOTBVxLWIBzmBkLJfc75CpI/G36A8xxwXMb+M8gFL67/Wa9kUbSCCpegfsfQNd/AEKmUead762lLkKvEssa+OaRisJrWTC2Q==</div>

Emdad Al Khebrat

<div>
 <p>
  Job Description
 </p>
 <p>
  Job Details
 </p>
 <p>
  Job Title:
 </p>
 <p>
  Executive Assistant / Administrative Assistant
 </p>
 <p>
  Division:
 </p>
 <p>
  Legal
 </p>
 <p>
  Reporting Role:
 </p>
 <p>
  Division Head / Department Head
 </p>
 <p>
  Job Purpose 3
 </p>
 <p>
  To assist in providing executive and administrative support to executives and/or senior management teams by implementing various assigned administrative tasks, coordinating their schedules and activities, ensuring smooth and efficient daily operations while supporting the facilitation of effective communication with internal and external stakeholders. F0195
 </p>
 <p>
  Key Accountabilities
 </p>
 <p>
  Description
 </p>
 <p>
  Specialized Accountabilities
 </p>
 <p>
  Assist in performing administrative tasks, including scheduling, diary management, travel arrangements, record-keeping, and expenses to ensure the optimal use of executives' and/or senior management's time.
 </p>
 <p>
  Coordinate the preparation of meeting materials, agendas, and briefings for executives and/or senior management, including tracking meeting outcomes and following up on action items, facilitating organized and productive discussions, and ensuring timely execution of decisions and tasks.
 </p>
 <p>
  Support the drafting, reviewing, and proofreading of correspondence presentations, memos, communications, emails, etc., on behalf of executives and/or senior management, ensuring clarity, accuracy, and alignment with organizational objectives and messaging standards.
 </p>
 <p>
  Assist in planning, executing, and tracking ad-hoc projects and initiatives as required, while supporting in monitoring progress and deadlines to ensure timely task completion and gathering data for reports and presentations.
 </p>
 <p>
  Coordinate onsite and off-site meetings and assist with preparing and distributing materials and documentation in advance to all relevant stakeholders, facilitating seamless and productive discussions.
 </p>
 <p>
  Compile minutes when requested by executives and/or senior management, supporting the accurate documentation of key points and decisions made during meetings.
 </p>
 <p>
  Support the planning and coordination of events, seminars, conferences, etc., as required, facilitating successful execution to ensure successful gatherings.
 </p>
 <p>
  Assist in upholding the highest level of discretion and confidentiality regarding sensitive information, fostering trust and integrity across the operations.
 </p>
 <p>
  Support the establishment and maintenance of valuable relationships with key stakeholders while coordinating the facilitation of communication and collaboration
 </p>
</div>
<br /> <div id='job-id'>Job Id: tSNq06dZTJXmmGV/e8Jy8NbYtCGZmlcbX3P1bEffWw5LQA8hgS8OwfGKcPszG476b9MJ8KAOF7Dym2vqqTEcJCSUtwo8SmfiP8oGiHzhqOWwpgM8jrV8oiKcrGFe+TERo1INPuZS4S9pEyY=</div>

Boehringer Ingelheim

<div><p><b>We are IMETA
</b></p><p>ROPU IMETA is a Regional Operating Unit consisting of 6 mid-sized Operating Units: India, Turkey, Southern Africa (South Africa &amp; Sub Sahara Africa) Northeast &amp; West Africa, Near East &amp; UAE, Saudi Arabia, Gulf &amp; East Africa (SAGEA).
<br>
IMETA is home to more than 47 nationalities. We are a myriad of color and culture and embracing this diversity is one of our greatest opportunities.
<br>
We are a powerhouse of talent, and we work together to ensure that we grow, nurture, and retain our talent. Uniting and working together is the key to our success.
</p><p><b>The Opportunity
</b></p><p>We are seeking a highly organized and proactive Executive Assistant to support our General Manager and Leadership Team. This role is ideal for one who thrives in a dynamic environment, excels at multitasking, and brings a professional touch to every interaction.
<br>
The position is based at Riyadh, KSA.
</p><p><b>Role &amp; Responsibilities
</b></p><ul><li>Provide personal assistance to the General Manager and support to the Leadership Team.
</li><li>Coordinate meetings, travel arrangements, and day-to-day executive support.
</li><li>Plan, document, and follow up on management meetings.
</li><li>Organize team activities and coach team members to ensure smooth execution across business functions.
</li><li>Lead and support internal events and cross-functional initiatives.
</li></ul><p><b>Requirements
</b></p><ul><li>Bachelor&rsquo;s degree.
</li><li>Minimum 2 years of experience in a similar role.
</li><li>Business fluent in English &amp; Arabic
</li><li>Strong business acumen with a people-first mindset.
</li><li>Agile and adaptable to organizational change.
</li><li>Proficient in MS Office and open to using online tools.
</li><li>Results-driven with project leadership capabilities.
</li><li>Excellent interpersonal and communication skills.
</li></ul><p><b>What&rsquo;s Next?
</b></p><p>We are looking forward to receiving your application! We will then have a look at your profile. If we see a match, we will invite you for a screening interview.
</p><p><b>Screening:
</b></p><p>In order to comply with applicable export control laws, Boehringer Ingelheim periodically screens business relations (including job applicants) against sanctioned party lists (&ldquo;SPL&rdquo;). These checks may be performed by Boehringer Ingelheim or by any of its Affiliates. You acknowledge that Boehringer Ingelheim and/or its Affiliates will screen you against SPL and that for this purpose your personal data may be processed in relevant databases, including databases of third-party vendors that perform SPL screening for or on behalf of Boehringer Ingelheim or its Affiliates which may be located or accessible outside the EU. Boehringer Ingelheim is committed to ensuring an adequate level of protection of your personal data.</p></div><br /> <div id='job-id'>Job Id: 2+mDMNalorpm5j7qT+17fjUnBzyZVaH/JFI/OABqSqz3Df+4Lmh1qVCISs0byfklxHsPsTyWaF0Wmto1tRpCVNOHAlY8AMEsAiJUNLWQIzvcgZZoPpbryWC6uTUdSvvN</div>

Mott MacDonald

<div><div><div><div><div><div><div><b>Location</b></div>
<div>Riyadh, Saudi Arabia</div>
</div><div><div><b>Country</b></div>
<div>Saudi Arabia</div>
</div><div><div><b>Contract type</b></div>
<div>Permanent</div>
</div><div><div><b>Work pattern</b></div>
<div>Full Time</div>
</div><div><div><b>Market</b></div>
<div>Various</div>
</div><div><div><b>Discipline</b></div>
<div>Administration</div>
</div><div><div><b>Job ref</b></div>
<div>10035</div>
</div><div><div><b>Recruiter contact</b></div>
<div>Salem alnahdi</div></div></div><p></p><div><br>
</div></div></div></div><div><div><div><div><div><p><b>About the Role:</b><br>
Are you organised, a natural communicator, and a trusted gatekeeper? We&rsquo;re looking for a dynamic Executive Assistant to support our Middle East Unit General Manager and senior leadership team. This is more than a support role; it&rsquo;s a chance to be at the heart of strategic decision-making, global collaboration, and high-level operations.
</p><p>As the right hand to our General Unit Manager, you&rsquo;ll play a pivotal role in keeping the business running smoothly. Your day-to-day will be varied, fast-paced, and impactful:</p><ul><li><b>
Calendar &amp; Communication management:</b> Own the GM&rsquo;s schedule, inbox, and reminders, ensuring priorities are met and time is optimized. Coordinating complex schedules, liaise with the internal and external stakeholders, managing time, priorities, and communications, arranging internal and external meetings, ensuring all logistics (venues, agendas, materials) are in place</li><li><b>
Internal communication support:</b> Reviewing, proof reading, aligning according to MM brand and sending communications on behalf of the UGM. Manage the internal communication request on intranet and Sharepoint sites</li><li><b>
Global coordination:</b> Organize regional and international travel, meetings, and events, from boardroom briefings to strategy workshops.</li><li><b>
Meeting mastery:</b> Prepare agendas, take minutes, compile board packs, and ensure every meeting runs like clockwork.</li><li><b>
Travel &amp; logistics:</b> Handle everything from flights and hotels to visas and security approvals</li><li><b>
Confidential correspondence:</b> Draft professional communications and reports, manage sensitive information with discretion.</li><li><b>
Strategic planning:</b> Help shape the annual rhythm of leadership meetings, 1:1s, and team check-ins.</li><li><b>
Event coordinator:</b><b> </b>Corporate and social events</li></ul><p><b>
Candidate Specifications:</b></p><ul><li>
A degree in Business Administration or equivalent experience.</li><li>
Proven experience supporting senior executives in a fast-paced, international setting.</li><li>
Impeccable organizational and diary management skills.</li><li>
Excellent written and verbal communication, you are professional and persuasive.</li><li>
Strong business acumen and the ability to anticipate needs before they arise.</li><li>
Tech-savvy with Microsoft Office and internal systems (e.g., FiFi, e-forms).</li><li>
A discreet and trustworthy professional who handles confidential matters with care.</li></ul>
<p><b>Our Purpose</b></p><p>
Our purpose is to improve society by considering social outcomes in everything we do; relentlessly focusing on excellence and digital innovation, transforming our clients&rsquo; businesses, our communities and employee opportunities.<br>
</p><p><br>
<b>Equality, Diversity and Inclusion</b></p><p>
Equality, diversity and inclusion (EDI) is at the heart of our organisation. We are an equal opportunity employer and do not discriminate, rather take positive steps towards creating a diverse and inclusive working environment.</p><p></p><p><b><br>
Flexible working</b><br>
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.</p><p></p><p><b><br>
Our benefits package is designed to enhance your experience:</b></p><ul><li>
90 calendar days paid maternity leave</li><li>
Competitive annual leave</li><li>
An annual professional institution subscription</li><li>
Annual company performance bonus scheme &ndash; Subject to company performance</li></ul></div></div></div></div></div></div><br /> <div id='job-id'>Job Id: 5NkH94RLz6q+pxoMu7bNwnpJTSmjhSBtHnqWUJAizB+vfoe5hPBGjt+1khCTcMBY8Jk6tXMZSoknCIc8gydKpJ6pfLiKboyNnL+gMH4pDnv1xl4yOxcKwg91Lzb6AlQEZCymUMLeTb5omzIBmuzOjA==</div>

Executive assistant

PwC Middle East

<div>
 <strong>
  Line of Service
  <br/>
  <br/>
 </strong>
 <strong>
  Industry/Sector
  <br/>
  <br/>
 </strong>
 <strong>
  Specialism
  <br/>
  <br/>
 </strong>
 <strong>
  Management Level
  <br/>
  <br/>
 </strong>
 Associate
 <br/>
 <br/>
 <strong>
  Job Description &amp; Summary
  <br/>
  <br/>
 </strong>
 At PwC, our people in property management focus on providing strategic advice and solutions for clients in the real estate industry, helping them optimise their property portfolios and maximise returns. These individuals handle property acquisitions, leasing, asset management, and development projects.
 <br/>
 <br/>
 In corporate real estate management at PwC, you will focus on the management of physical assets and properties owned or leased by the Firm or clients for business operations. Your work will involve identifying, leasing, and managing real estate portfolios.
 <br/>
 <br/>
 <strong>
  Duties And Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Financial
  <br/>
  <br/>
 </strong>
 Adhere to budget
 <br/>
 <br/>
 <strong>
  Customer
  <br/>
  <br/>
 </strong>
 Diary management
 <br/>
 <br/>
 Extensive management of online diaries, book appointments and arrange meetings, updates as required
 <br/>
 <br/>
 Ensure Executive/s get to meetings on time with appropriate documentation
 <br/>
 <br/>
 Act as back up in managing other Executives&rsquo; and Principals&rsquo; diaries when their EAs are not available
 <br/>
 <br/>
 Call management
 <br/>
 <br/>
 Handle and screen calls for Executive/s
 <br/>
 <br/>
 Take and pass messages to Executive/s in a timely manner
 <br/>
 <br/>
 <strong>
  Email management
  <br/>
  <br/>
 </strong>
 Monitor Executives&rsquo; email inboxes when they are out of the office or at meetings and taking action as necessary
 <br/>
 <br/>
 <strong>
  Client relationships
  <br/>
  <br/>
 </strong>
 Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
 <br/>
 <br/>
 Assist other EAs during busy periods
 <br/>
 <br/>
 <strong>
  Internal Process
  <br/>
  <br/>
 </strong>
 Meetings
 <br/>
 <br/>
 Proactive planning for meetings and follow up actions (documents, papers needed&hellip;)
 <br/>
 <br/>
 Organise local internal and external meetings, including organising catering, IT requirements etc
 <br/>
 <br/>
 Meet and greet visitors
 <br/>
 <br/>
 Partner and Executive general admin
 <br/>
 <br/>
 Proofread and finalize documents when required i.
 <br/>
 <br/>
 e.
 <br/>
 <br/>
 presentations, proposals, letters
 <br/>
 <br/>
 General filing
 <br/>
 <br/>
 Keeping Executive own contacts databases/business card storage up to date
 <br/>
 <br/>
 <strong>
  Learning and Growth
  <br/>
  <br/>
 </strong>
 Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
 <br/>
 <br/>
 Comply with PwC policies and procedures in all aspects of the role
 <br/>
 <br/>
 Build network of strong working relationships both internally and externally
 <br/>
 <br/>
 Assist with the organisation of PwC events as needed including dinners and outside events
 <br/>
 <br/>
 Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
 <br/>
 <br/>
 <strong>
  Minimum Years Experience Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Add here AND change text color to black or remove bullet and section title if not applicable
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Application Instructions
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Add here AND change text color to black or remove bullet and section title if not applicable
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education
 </strong>
 <em>
  (if blank, degree and/or field of study not specified)
  <br/>
  <br/>
 </em>
 <strong>
  Degrees/Field Of Study Required
  <br/>
  <br/>
 </strong>
 Degrees/Field of Study preferred:
 <br/>
 <br/>
 <strong>
  Certifications
 </strong>
 <em>
  (if blank, certifications not specified)
  <br/>
  <br/>
 </em>
 <strong>
  Required Skills
  <br/>
  <br/>
 </strong>
 <strong>
  Optional Skills
  <br/>
  <br/>
 </strong>
 3D Visualization, 3D Visualization, Accepting Feedback, Access Management, Active Listening, Architectural Design, Architectural Engineering, Architectural Management, Architectural Negotiation, Architectural Rendering, Building Design, Commercial Real Estate, Communication, Computer-Aided Design (CAD), Cost Estimate Trend Identification, Coworking Space Management, Emotional Regulation, Empathy, Inclusion, Integrated Workplace Management System (IWMS), Intellectual Curiosity, Interpreting Drawings, Landlord-Tenant Negotiation, Lease Accounting, Lease Agreement {+ 24 more}
 <br/>
 <br/>
 <strong>
  Desired Languages
 </strong>
 <em>
  (If blank, desired languages not specified)
  <br/>
  <br/>
 </em>
 <strong>
  Travel Requirements
  <br/>
  <br/>
 </strong>
 Not Specified
 <br/>
 <br/>
 <strong>
  Available for Work Visa Sponsorship?
  <br/>
  <br/>
 </strong>
 No
 <br/>
 <br/>
 <strong>
  Government Clearance Required?
  <br/>
  <br/>
 </strong>
 No
 <br/>
 <br/>
 <strong>
  Job Posting End Date
 </strong>
</div>
<br /> <div id='job-id'>Job Id: d6RKt8JfGAV9TAi22kOdq20rnJePGbZGFS65P51v0hzM0vacLjKzqtUb4bQ6ivZXE9INoPuAg/TO0rLIChGxfA7hAC/oXNc0RlhIJP3ZMGy85NnJa+mspJJURlQt3CxKAFaucyH9XZze16avGXQDKUW67gTmwC2I3mf6WLwWCbf+vmrIB+Q1dsIIuTyAlm+shVJG62vzoCg5z8l3FWmHhBN601r0efclkDmz3vnLm2Mmx9WfRw==</div>

ARDARA

<div>
 <p>
  <strong>
   Job Purpose:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Provide executive and administrative support to assigned office / team or member of ARDARA management team, by coordinating and providing administration and office support to ensure efficient and effective running of work responsibilities and tasks.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Accountabilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Generate minutes of meetings and other action-tracker documents related to internal or external meetings.
  </li>
  <li>
   Managing and assisting the CEO/Chief levels in the administration wise.
  </li>
  <li>
   Prepare, receive, send and/or follow up on all communication, mail and correspondences related to the office (incoming and outgoing) and ensure actions related to these correspondences are taken at required time.
  </li>
  <li>
   Manage the calendar of the office / Team members and schedule meetings, calls, visits, appointments, interviews, travel, in a daily basis.
  </li>
  <li>
   Receive office / team visitors and accords them courtesies and arrangements according to appropriate protocols.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualification &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration or similar field.
  </li>
  <li>
   Secretarial Certification is preferable.
  </li>
  <li>
   4+ years in secretarial/administration role.
  </li>
 </ul>
 <p>
 </p>
</div>
<br /> <div id='job-id'>Job Id: 6nru3wu5XMEQbL20REGR2DVPNLO0NSZ4NSLNMD1urktCnGOMuD/1EVoH5O6DmRHcPEu73BT+Cq4W8PeGIVkOaB1HHBSZ+m60NQ==</div>

Explore 411+ Executive assistant in & Excel Saudi National Jobs  this August. Find roles across top companies and apply now to boost your career.

411 executive assistant jobs IN & Excel Saudi National Jobs

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