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executive administrative assistant Jobs in Chicago

executive administrative assistant

executive assistant - kaufman hall consulting Jobs in Chicago

executive assistant - kaufman hall consulting

executive assistant

Thoughtworks

<div>
 We are looking for a proactive team player who enjoys working in a dynamic environment and has a passion for helping others. Strong attention to detail and excellent communication skills in English (written and spoken) are essential.
 
 
 Job responsibilities
 
 
 <ul>
 <li>
 Calendar and Schedule Management: Manage calendar, schedule meetings, appointments, and travel for multiple stakeholders. Prioritize tasks and ensure smooth workflow.
 </li>
 <li>
 Meeting Coordination: Organize and prepare for meetings, take notes, and distribute action items. Manage logistics and ensure smooth execution.
 </li>
 <li>
 Travel Arrangements: Book flights, hotels, and other travel arrangements for the executive and team. Manage travel budgets and documentation.
 </li>
 <li>
 Expense Handling: Process expense reports for multiple stakeholders.Track and monitor expenses against budgets.
 </li>
 <li>
 Time zones: Manage communication and collaboration across time zones. Provide administrative and logistical support to colleagues in distributed time zones.
 </li>
 <li>
 Communication channels: Utilizing asynchronous communication tools and setting clear expectations with colleagues in other regions would be crucial for seamless collaboration outside of your direct overlap hours.
 </li>
 <li>
 Work model: hybrid, with 3 to 4 in-office days per week in New York. Flexible working hours are needed to collaborate with professionals in various time zones.
 
 
 
 </li>
 </ul>
 
 Job Qualifications
 
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Exceptional written and verbal communication skills in English.
 </li>
 <li>
 Proficiency in office software and productivity tools.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Discretion and ability to handle sensitive information with confidentiality.
 </li>
 <li>
 Ability to prioritize tasks and manage multiple agendas independently.
 
 
 
 </li>
 </ul>
 Professional Skills
 
 
 <ul>
 <li>
 Problem-solving mindset, with adaptability to shifting priorities and environments.
 </li>
 <li>
 Attention to detail, reliability, and a commitment to maintaining a high standard of professionalism.
 </li>
 <li>
 Strong interpersonal skills to collaborate across diverse teams and time zones.
 
 
 
 </li>
 </ul>
 
 Other things to know
 
 
 
 Learning &amp; Development
 
 
 There is no one-size-fits-all career path at Thoughtworks: however you want to develop your career is entirely up to you. But we also balance autonomy with the strength of our cultivation culture. This means your career is supported by interactive tools, numerous development programs and teammates who want to help you grow. We see value in helping each other be our best and that extends to empowering our employees in their career journeys.
 
 
 
 About Thoughtworks
 
 
 
 Thoughtworks is a dynamic and inclusive community of bright and supportive colleagues who are revolutionizing tech. As a leading technology consultancy, we&rsquo;re pushing boundaries through our purposeful and impactful work. For 30+ years, we&rsquo;ve delivered extraordinary impact together with our clients by helping them solve complex business problems with technology as the differentiator. Bring your brilliant expertise and commitment for continuous learning to Thoughtworks. Together, let&rsquo;s be extraordinary.
 
 
 Salary
 
 
 Benefits: https://www.thoughtworks.com/en-us/careers/benefits
 
 
 The annual salary range posted is subject to many factors and may vary depending on experience, geographic location, job responsibilities, performance, skills and/or training.
 
 
 Salary
 
 
 $88,700&mdash;$108,700 USD
 
 
 See here our AI policy.
 
 
</div>

Executive Assistant

Vizient, Inc.

<div><div><div><div><div>When you&rsquo;re the best, we&rsquo;re the best. We instill an environment where employees feel engaged, satisfied and able to contribute their unique skills and talents while living and working as their authentic selves. We provide extensive opportunities for personal and professional development, building both employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.
Vizient Inc. is seeking an Executive Assistant to provide support to executives within our Consulting business unit. At Vizient, our support professionals are highly respected and as an organization, we are committed to our administrative community by offering a unique approach to career development through skill development, knowledge expansion, networking, leadership development, and professional growth.
Summary:
In this role, you will serve as the Executive Assistant to Senior Leaders. The team is fast-paced and focused on the success of the customer. You will support all aspects of their daily routine to maximize efficiency and impact on our customers.
You will serve as a key point of contact between the leadership team as well as internal and external executive audiences. You will provide superior customer service while maintaining cooperative working relationships and be accountable for challenging and complex assignments that require tact, confidentiality, problem-solving, independent judgment and action.
You will play a critical role in ensuring the smooth operation of the department, supporting team projects and initiatives and fostering a professional working environment within the company leading with Vizient&rsquo;s values: Be Bold, Be Accountable, Be Inclusive, Be Purposeful.
Responsibilities:<ul><li>
Calendar and Schedule Management: Proactively manage the day-to-day activities of the Executives, by resolving conflicts, coordinating, anticipating, strategizing, and prioritizing to ensure an effective time management approach.</li><li>
Advanced Planning, Preparations &amp; Research: Anticipate pre-meeting needs by conducting research and preparing materials to support the executive&rsquo;s preparation. This includes coordinating prep calls, meetings, logistics coordination between leaders/teams, etc., and possibly creating or drafting materials. Assist in managing action items for the Executives and independently conduct follow-ups to ensure timely completion of tasks where needed.</li><li>
Meeting Scheduling &amp; Logistics: Coordinate in-person, hybrid, and virtual meeting arrangements with internal and external audiences including conference calls with Teams or Zoom. Seek out context to assimilate information and provide strategic support.</li><li>
Travel Arrangements &amp; Expense Reporting: Manage travel arrangements, ensuring obligations are strategically prioritized and aligned with Vizient&rsquo;s travel policies. Prepare, reconcile, and submit expense reports in a timely fashion, for the Executives and their leadership team to align with Vizient&rsquo;s expense policies.</li><li>
Communications, Correspondence Materials: Proactively assist executives with materials such as preparing, composing, and/or editing documents (agendas, minutes, notifications, etc.), communications, presentations, and other materials. Manage communications with third parties regarding scheduling needs and expectations.</li><li>
Meeting Facilitation: Collaborate with team leaders to plan, participate, and facilitate leadership and team meetings, including preparing materials, and agendas, taking notes, and following up on action items based on Executives' requirements.</li><li>
Efficiency Enhancement: Optimize day-to-day operations for Executives and self, seeking to increase efficiency and organization. Deliver a high level of support by proactively establishing processes, timelines, networks, and workflows that support the team leaders&rsquo; priorities and initiatives.</li><li>
Employee Engagement: Support leadership in coordinating employee engagement activities within the department and the enterprise Administrative Services team. Partner with Business Unit Administrative Managers on onboarding activities for the team.</li><li>
Customer Relations: Develop positive rapport with internal and external customers and serve as a trusted advisor to the Executives. Serve as liaison for other teams; resolve basic inquiries regarding department policies and activities. Collaborate with other assistants to facilitate communication and ensure efficient information flow within the business area and across the Enterprise.</li><li>
Other / Special Projects: Provide project-based support to assigned Business Unit or area by managing and prioritizing tasks along with participating in special projects. Operate with complete discretion and serve as a trusted sounding board to the Executives.</li></ul>
Qualifications:<ul><li>
Relevant degree preferred.</li><li>
5 or more years of relevant experience in a corporate environment as a senior administrative support role required.</li><li>
Experience working with employee resource groups and/or community engagement programs preferred.</li><li>
Strong project management skills to balance multiple priorities with attention to detail required.</li><li>
Proficiency in Microsoft Program Suite. Workday and Concur, are a plus.</li><li>
Sharp written and verbal communication skills.</li><li>
Professional, can-do attitude, approach, and presence.</li><li>
Strong organization skills and detail orientation with strong self-direction and results driven.</li><li>
Willingness to travel.</li><li>
The ideal candidate will join us in a hybrid workplace model (3 days in office) at our office in Chicago, IL.</li></ul>
#LI-JS1
Estimated Hiring Range:
At Vizient, we consider skills, experience, and organizational needs in our compensation approach. Geographic factors may adjust the range estimate and hires typically fall below the top range. Compensation decisions are tailored to individual circumstances. The current salary range for this role is $59,600.00 to $101,200.00.
This position is also incentive eligible.
Vizient has a comprehensive benefits plan! Please view our benefits here:
http://www.vizientinc.com/about-us/careers
Equal Opportunity Employer: Females/Minorities/Veterans/Individuals with Disabilities
The Company is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.</div></div></div></div></div>

Executive Assistant - Kaufman Hall Consulting

Dyson

<div>
 
 About Us
 
 
 
 Dyson is a global technology enterprise. We&rsquo;re growing fast and our ambition is huge &ndash; more categories, more locations and more people. Dyson launched in the US in 2002, and since then operations have grown exponentially. Our US headquarters is based in Chicago's Fulton Market neighborhood. We also have employees working in field sales, our service centers, and in our growing number of Dyson Demo Store&rsquo;s across the country.
 
 
 
 About The Role
 
 
 
 Provide high degree of administrative support and exceptional customer service to the US Executive Team
 
 
 <ul>
 <li>
 Coordinate calendars and assists in balancing conflicting priorities
 </li>
 <li>
 Prepare expense reports monthly
 </li>
 <li>
 Manage and coordinate meetings and appointments
 </li>
 <li>
 Provide support with various reports and documents
 </li>
 <li>
 Arrange travel plans in accordance with appropriate budget and policy
 </li>
 <li>
 Submit purchase orders and track receipt of goods
 </li>
 <li>
 Organize and maintain department files in accordance with Dyson record control procedures
 </li>
 <li>
 Maintain department supplies in accordance with Dyson purchase and requisition procedures
 </li>
 <li>
 Create, edit, and design PowerPoint presentation slides for Executive Team members as needed
 </li>
 <li>
 Coordinate Marketing closet (product ordering, inventory, mailings).
 </li>
 <li>
 Meet with outside vendors as instructed by US Executive Team
 </li>
 <li>
 Manage budget for on-site and off-site meetings
 
 
 
 </li>
 </ul>
 Seek out and effectively communicate needed information
 
 
 <ul>
 <li>
 Respond to written and verbal inquiries and requests on own initiative
 </li>
 <li>
 Respond to routine correspondence or draft responses for leader approval
 </li>
 <li>
 Prepare letters, memos, complex reports, type performance reviews, and other forms as requested
 </li>
 <li>
 Provide support with various reports and documents
 </li>
 <li>
 Handle internal and external contacts professionally and in a courteous manner
 
 
 
 </li>
 </ul>
 Effectively coordinate meetings and conferences involving the Executive Team
 
 
 <ul>
 <li>
 Coordinate and set agenda for executive team meetings and functions
 </li>
 <li>
 Ensure appropriate facilities are arranged and manage details for leaders appropriately
 </li>
 <li>
 Create and assemble presentation documents
 </li>
 <li>
 Prepare reports/projects which involve multiple resources/data sources
 </li>
 <li>
 Take and distribute minutes as required
 
 
 
 </li>
 </ul>
 
 Fulfill Other Duties As Required
 
 
 
 <ul>
 <li>
 Special projects as needed
 </li>
 <li>
 Relish the opportunities to pick up new activities that fall broadly in the purpose of the role
 </li>
 <li>
 Ability to take initiative to think outside the box and identify opportunities for improvement
 </li>
 <li>
 Identify problems and find solutions
 
 
 
 </li>
 </ul>
 
 About you
 
 
 
 <ul>
 <li>
 HS Diploma or GED required
 </li>
 <li>
 Minimum of 5 years in an Office or Project Management role, preferably 2 years providing executive level support
 </li>
 <li>
 Advanced with Outlook and Microsoft Word
 </li>
 <li>
 Proficient MS Office including Word, Excel, Outlook, and PowerPoint
 </li>
 <li>
 Excellent written and verbal communication
 </li>
 <li>
 Ability to be proactive and to anticipate needs based upon changing circumstances
 </li>
 <li>
 Superb organizational skills, detail orientation and ability to prioritize in the face of ever changing priorities are a must
 </li>
 <li>
 Must be positive, has a do what it takes attitude and treats all people appropriately, no matter what their level in the organization
 </li>
 <li>
 Excellent problem solving skills and the ability to anticipate needs and resolve difficulties to ensure a smoothly running, supportive environment for a senior leaders
 </li>
 <li>
 Strong attention to detail and organization
 </li>
 <li>
 Self-starter with the ability to work independently
 </li>
 <li>
 Must be adaptable to a fast paced environment
 </li>
 <li>
 Schedule flexibility including overtime where necessary
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Must be enthusiastic and personable
 </li>
 <li>
 Ability to maintain confidentiality
 </li>
 <li>
 Ingenious-empirical, disciplined and a problem solver
 </li>
 <li>
 Attuned-emotionally smart, having positive intent
 </li>
 <li>
 Shrewd-make sound decisions, long-term commercial thinking
 </li>
 <li>
 Architect-setting and raising the bar, providing clarity and honest, coaching, developing talent
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 At Dyson, how we reward you is linked to our high-performance culture. But it&rsquo;s about more than salary and bonus. Through a package of financial, lifestyle and health benefits, we support whatever stage of life you&rsquo;re in and the moments that matter.
 
 
 
 Financial Benefits
 
 
 
 <ul>
 <li>
 401K with up to a 4% match
 </li>
 <li>
 Company paid Life Insurance and AD&amp;D
 </li>
 <li>
 Flexible Savings Account (FSA) and Health Savings Account (HSA)
 
 
 
 </li>
 </ul>
 
 Lifestyle Benefits
 
 
 
 <ul>
 <li>
 Competitive Paid Time Off Benefits including Separate Holiday, Sick, and
 </li>
 <li>
 Vacation Time
 </li>
 <li>
 Pre-tax Commuter Benefits (applicable areas only)
 </li>
 <li>
 Generous Child Care Leave Program
 </li>
 <li>
 Wellness Program
 </li>
 <li>
 Employee Assistance Program
 </li>
 <li>
 Generous Dyson Product Discounts
 
 
 
 </li>
 </ul>
 Health Benefits
 
 
 <ul>
 <li>
 Multi-Level Healthcare Coverage Options
 </li>
 <li>
 Vision &amp; Dental Coverage
 </li>
 <li>
 Company paid Short-Term and Long-Term Disability
 
 
 
 </li>
 </ul>
 Salary: $63,200-79,000 annually + bonus opportunity
 
 
 Dyson is an equal opportunity employer. We know that great minds don&rsquo;t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity.
</div>

Executive Administrative Assistant

Union League Club of Chicago

<div><h4 class="jobSectionHeader">Position Title: Administrative Assistant</h4>
Reports to: Assistant General Manager, CFO and General Manager

Position Summary: Provides General Administrative support for Executive Management team.
<h4 class="jobSectionHeader">
Essential Functions:</h4><ul><li>
Responsible for assisting in projects and various assignments as assigned by the Executive team.</li><li>
Assists with meeting minutes of various committees, specifically Finance, Food &amp; Beverage, Leadership, the Public Affairs committee, and the Art Committee.</li><li>
Assists in organizing and maintaining records for the Executive team.</li><li>
Open and organizes mail, including routing of inquiries to appropriate staff members.</li><li>
Receives visitors and telephone calls and refers them to appropriate individuals.</li><li>
Manages correspondence, reports, and purchase order requests for the Executive team.</li><li>
Handles purchase orders and AMEX statements.</li><li>
Assists with calendar coordination and communication.</li><li>
Arranges meetings and takes minutes as needed.</li><li>
Logs complimentary and complaint letters for Board and House committee; prepares replies to comment cards for signature.</li><li>
Assists with all Club events assigned by the Executive team, (some evenings &amp; weekends)</li><li>
If needed assists with the correspondence establishing reciprocity with other Clubs.</li><li>
Monitors and supervises the issuance of guest cards and introductory cards.</li><li>
Performs other duties as assigned.</li></ul><h4 class="jobSectionHeader">
Qualifications and Skills:</h4>
Education: Any combination of education, training or experience that provides the required knowledge skills and abilities.

Experience: Three years&rsquo; prior administrative assistant experience in a corporate setting.
<h4 class="jobSectionHeader">
Additional Skills:</h4><ul><li>
Minimum 50 wpm typing skills; proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.</li><li>
Has familiarity with taking minutes with an ability to do shorthand a plus.</li><li>
Knowledge of standard office equipment is required.</li><li>
The ability to communicate effectively, establish and maintain effective working relationships with all staff and general public required.</li><li>
Is either a Notary or is willing to become a Notary upon hiring.</li></ul></div>

Administrative Assistant

Office Manager

Avanti Staffing

<div>
 
 The HR Manager will serve in a firm-wide capacity providing day-to-day HR guidance and support to managers and administrative staff. In addition, the HR Manager will ensure that HR initiatives are in alignment with the Firm&rsquo;s business strategy, culture and values across all Vedder Price offices. This position is responsible for driving employee engagement, overseeing core HR processes such as recruiting, performance management, compensation and employee relations, and serving as a trusted partner to leadership and staff across all firm offices.
 
 
 
 
 
 
 As an HR Manager, your duties will include but not be limited to:
 
 
 <ul>
 <li>
 Counsel Firm leadership on recruiting, employee relations, labor and employment compliance, performance management, retention and compensation.
 </li>
 <li>
 Administer HR programs and procedures to strengthen employee engagement across the Firm.
 </li>
 <li>
 Coach and mentor the HR Generalist, Recruiting Coordinator, and Recruiting Assistant to foster professional growth.
 </li>
 <li>
 Lead recruitment for all Executive level positions and oversee Staff Recruitment.
 </li>
 <li>
 Oversee market analysis for Staff and Executive positions during recruitment and annual review cycles to ensure equity and consistency in compensation strategy.
 </li>
 <li>
 Partner with Managers to identify opportunities for internal mobility and leverage existing talent within departments.
 </li>
 <li>
 Promote a culture of transparency and two-way feedback at all levels.
 </li>
 <li>
 Provide coaching and counseling in performance management and conflict resolution.
 </li>
 <li>
 Partner with Co-HR manager to address employee relations matters and support consistent application of policies, handling corresponding documentation and escalating high level matters to the CHRO as necessary
 </li>
 <li>
 Lead internal investigations in partnership with the CHRO to mitigate risk to the firm.
 </li>
 <li>
 Use data from 90-day reviews and exit interviews to prepare trend analyses and recommend strategic action plans for department heads.
 </li>
 <li>
 Oversee annual salary surveys and compensation analyses for Exempt and Non-Exempt positions, providing guidance to HR Generalist as needed.
 </li>
 <li>
 Provide timely support to attorneys and employees on general HR inquiries.
 </li>
 <li>
 Contribute to the development and implementation of HR initiatives, processes, and best practices.
 </li>
 <li>
 Administer compensation and performance evaluation processes.
 </li>
 <li>
 Performs other duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Demonstrated success in a mid to large size professional services organization
 </li>
 <li>
 Law Firm Human Resources Management a plus
 </li>
 <li>
 Human Resources Certification Preferred
 </li>
 <li>
 Leadership skills
 </li>
 <li>
 A proactive and self-directed approach to managing multiple projects
 </li>
 <li>
 Strong analytical and problem-solving skills
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 The ability to work in a team-oriented, collaborative environment
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Required Experience:
 
 
 
 (Formal training, education, certifications and professional experience)
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Human Resources, Industrial Relations, Organizational Psychology or the equivalent in work experience preferred
 </li>
 <li>
 Minimum 8+ years of experience in Human Resources, preferably in a professional services environment, law firm preferred.
 </li>
 <li>
 Position also requires the ability to work under pressure to meet strict deadlines.
 </li>
 </ul>
 
 
 
 
 If this sounds like the position for you, send your resume for immediate interviews.
 
</div>

Human Resources Manager

State of Illinois

<div>Job Requisition ID: 50200 
Closing Date: 10/07/2025 
Agency: Department of Labor 
Class Title: PUBLIC SERVICE ADMINISTRATOR - 37015 
Skill Option: General Administration/Business Marketing/Labor/Personnel 
Bilingual Option: None 
Salary: Anticipated Starting Salary $8281.00 - $10281.00/month 
Job Type: Salaried 
Category: Full Time 
County: Cook; Sangamon 
Number of Vacancies: 1 
Bargaining Unit Code: None 
Merit Comp Code: Gubernatorial (Management Bill) Exclusion from RC063 Collective Bargaining Coverage 
A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one. 
 Posting Identification Number 50020 
This posting is being posted for both our Springfield, IL office and/or our Chicago, IL office. The selected candidate will be able to identify the location of their choice as their working headquarters. 
The Springfield Office is located at 524 S. 2nd Street, Springfield, IL 62704 
The Chicago Office is located at 160 N. LaSalle Street, Chicago, IL 60631-3130 
Why Work for Illinois? 
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you&rsquo;re helping to improve schools, protect our natural resources, or support families in need, you&rsquo;re part of something bigger&mdash;something that touches the lives of every person who calls Illinois home.
No matter what state career you&rsquo;re looking for, we offer jobs that fit your life and your schedule&mdash;flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.<div><div> 
As a State of Illinois Department of Labor employee, you receive a comprehensive benefits package including:<ul><li>
Competitive Group Insurance benefits including health, life, dental and vision plans.</li><li>
Flexible work schedules (when available and dependent upon position)</li><li>
10 -25 days of paid vacation time annually (10 days for first year of state employment)</li><li>
12 days of paid sick time annually which carryover year to year</li><li>
3 paid personal business days per year</li><li>
13-14 paid holidays per year dependent on election years</li><li>
12 weeks of paid parental leave</li><li>
Pension plan through the State Employees Retirement System</li><li>
Deferred Compensation Program &ndash; voluntary supplemental retirement plan</li><li>
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) &amp; Dependent Care Assistant Plan (DCAP)</li><li>
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx</li></ul></div></div><div><div><div><h2 class="jobSectionHeader"> 
Position Overview</h2></div><div>
We are seeking to hire an Assistant Division Manager for our Conciliation and Mediation Division for our Chicago or Springfield office. This position serves under the direction of the Senior Public Service Administrator, Division Manager and is responsible for serving as the agency&rsquo;s liaison for providing policy analysis, guidance, and consistent technical assistance to division Labor Conciliators, as well as contractors, business agents and other interested parties who seek IDOL assistance in enforcement of and compliance with the Prevailing Wage Act, Employee Classification Act, IL WARN Act, VESSA, Equal Pay Act of 2003, Employee Sick Leave Act, and other program mandates. The ideal candidate should be hard working, a team player, and have strong communication skills. This unique opportunity offers an exceptional benefit package to include health insurance, including vision care and dental, deferred compensation, life insurance, and retirement. If you desire to become a valued member of a hard-working and respected team and are up for a challenge or a change in your career, please take this opportunity to apply for this rewarding position.</div></div><div><div><h2 class="jobSectionHeader">
Essential Functions</h2></div><div><ul><li>
Provides policy and enforcement analysis, guidance, and consistent technical assistance to Labor Conciliators in the division, as well as employers, business agents and other interested parties who seek IDOL assistance in enforcement of and compliance with the Prevailing Wage Act, Employee Classification Act, IL WARN Act, Preference Act&rdquo; with &ldquo;Employment of Illinois Workers on Public Workers Act, Employee Sick Leave Act, Preference Act, State Construction &ndash; Female and Minority Survey State Services Prevailing Wage Survey, Personnel Records Review Act, Whistleblower-Child Care Act, Whistleblower-EPA Act and other program mandates.</li><li>
 Serves as Assistant Division Manager of the Conciliation and Mediation Division implementing and evaluating goals and objectives and policies and procedures for the Division.</li><li>
 Serves as full-line supervisor.</li><li>
Coordinates the division&rsquo;s fiscal tracking process.</li><li>
Investigates complaints and alleged violations of laws enforced by the division.</li><li>
Represents the agency at meetings with community groups, advocates, interest groups, and government agencies.</li><li>
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Minimum Qualifications
</h2></div><div><ul><li>Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.</li><li>
Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or business organization.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Preferred Qualifications
</h2></div><div><ul><li>Two (2) years of experience conducting investigations of possible violations of labor, civil rights, human rights, human resources, or other complex laws and rules.</li><li>
Two (2) years of experience with mediation, settlement, and preparing cases for litigation.</li><li>
Two (2) years of experience working with state and federal labor, civil rights, or human rights laws.</li><li>
Two (2) years of experience in laws concerning employment discrimination or other labor and employment protections.</li><li>
Two (2) years of managerial, supervisory, or leadership experience, including overseeing a team or departmental operations and performance.</li><li>
Two (2) years of experience managing employee schedules and time-off requests, managing employee discipline and development, working with collective bargaining agreements, and addressing employee conduct and disputes.</li><li>
Two (2) years of experience exercising judgment and discretion in developing, implementing, applying, and interpreting departmental policies and procedures and evaluating procedural methods and performance standards.</li><li>
Two (2) years of experience analyzing administrative programs and adopting effective courses of action for program deployment and implementation.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Conditions of Employment</h2></div><div><ul><li>
 Requires ability to travel in the performance of duties, with overnight stays as appropriate.</li><li>
Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.</li><li>
This position is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. This job may require a good deal of walking or standing, or involves sitting most of the time with some pushing and pulling of arm or leg controls.</li><li>
Requires completion of a background check and self-disclosure of criminal history.</li><li>
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.</li><li>
This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.)requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.</li><li>
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Agency Statement</h2></div><div>
The Illinois Department of Labor (IDOL) is one of Illinois' most important and dynamic Agencies. With an annual budget of $22.6 million and an authorized staff of more than 120 full-time employees, IDOL has the capacity and capability to provide administration and enforcement of over 25 labor and safety Laws. At IDOL, we take pride in our Agency's mission: to promote and protect the rights, wages, welfare, working conditions, safety, and health of Illinois workers, regardless of race, religion, ethnicity, color or sexual orientation through enforcement of state labor laws, and to safeguard the public through regulation of amusement rides and to ensure compliance with all other labor standards.</div></div></div>
Work Hours: 8:30am-5:00pm M-F (Flex Schedule Available) 
Work Location: 160 N Lasalle St, Chicago, Illinois, 60601 
Agency Contact: Danielle Routh 
Email: dol.hr@illinois.gov 
Phone #: 217-786.0744 
Posting Group: Fiscal, Finance &amp; Procurement; Legal, Audit &amp; Compliance 
APPLICATION INSTRUCTIONS
Use the &ldquo;Apply&rdquo; button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees &ndash; a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the &ldquo;View Profile&rdquo; link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com &ndash; click &ldquo;Application Procedures&rdquo; in the footer of every page of the website 
Revolving Door: 
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that ifoffered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior toaccepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (&ldquo;OEIG&rdquo;) ormay be subject to a fine. 
The main form of communication will be through email. Please check your &ldquo;junk mail&rdquo;, &ldquo;spam&rdquo;, or &ldquo;other&rdquo; folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:<ul><li>
donotreply@SIL-P1.ns2cloud.com</li><li>
systems@SIL-P1.ns2cloud.com</li></ul></div>

Assistant Division Manager, Conciliation and Mediation

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