administrative secretary (executive secretary i)

administrative assistant

administrative secretary (executive secretary i) Jobs in Chicago

executive administrative assistant Jobs in Chicago

executive administrative assistant

executive assistant & office manager Jobs in Chicago

executive assistant & office manager

executive personal assistant Jobs in Chicago

executive personal assistant

executive assistant

South Side Healthy Community Organization (SSHCO)

<div>The Executive Assistant to the Chief Executive Officer provides high-level administrative and organizational support to the CEO and is responsible for the efficient operation of the Office of the CEO. Serving as the primary administrative liaison to the Board of Directors, Board Committees, executive leadership, and internal and external stakeholders, this position manages executive scheduling, communications, Board governance administration, leadership meeting coordination, and executive follow-up. Success in this role requires exceptional organizational skills, sound judgment, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.
ESSENTIAL JOB FUNCTIONS:
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform essential duties.
<ul><li>Provide comprehensive executive administrative support to the Chief Executive Officer and other team members as assigned by the CEO.</li>
<li>Manage CEO&rsquo;s calendar, meeting schedule, email, travel arrangements, and executive logistics while resolving conflicts and protecting executive time.</li>
<li>Coordinate Board of Directors, Executive Committee, Executive Leadership, and other meetings by managing meeting logistics, preparing agendas and materials, recording official meeting minutes, documenting decisions and action items, maintaining governance records, and monitoring follow-up to ensure timely completion of assigned responsibilities.</li>
<li>Prepare, edit, proofread, and distribute executive correspondence, reports, presentations, meeting materials, and other documents with a high degree of professionalism, accuracy, and attention to detail.</li>
<li>Maintain executive tacking systems for CEO priorities, organizational committees, Board of Directors, and special projects while monitoring deadlines, follow-up activities, and completion of assigned tasks.</li>
<li>Serve as the primary point of contact for the Office of the CEO and communicate professionally with Board members, executive leadership, partner organizations, government agencies, vendors, community stakeholders, and other internal and external stakeholders.</li>
<li>Coordinate and support special projects, organizational initiatives, executive events, Board retreats, leadership meetings, and other activities as assigned.</li>
<li>Demonstrate initiative, professionalism, and exceptional organizational skills while effectively managing multiple priorities in a fast-paced environment.</li>
<li>Exercise sound judgement and discretion in managing confidential, sensitive, and proprietary information while maintaining the highest standards of professionalism and confidentiality.</li>
<li>Performs other duties as requested.</li>
</ul>
QUALIFICATIONS:
<ul><li>Minimum of a bachelor&rsquo;s degree and/or 7 years of direct experience working as an Administrative Assistant required.</li>
<li>Experience and/or knowledge of healthcare preferred.</li>
<li>Proficient in Microsoft Office Suite</li>
<li>Professional and friendly demeanor</li>
<li>Ability to critically think, act independently and exercise sound judgement.</li>
<li>Strong interpersonal skills and ability to build relationships with staff and stakeholders</li>
<li>Strong communication and organizational skills, ability to multi-task and set priorities.</li></ul></div>

Executive Assistant

Personic Health Care LLC

Personic Health is seeking a dedicated and detail-oriented Medical Assistant to support our Nurse Practitioners and clinical teams in delivering high-quality in-home wound care services. The Medical Assistant plays a vital role in ensuring seamless patient visits, accurate clinical documentation, and operational efficiency.Key Responsibilities<ul><li>Assist providers during in-home patient visits, including preparing supplies, and documenting care</li><li>Facilitate telehealth visits in the home as needed</li><li>Support the clinical team with wound photography, staging, dressing setup, and record keeping.</li><li>Maintain accurate, timely electronic health records (EHR) documentation.</li><li>Ensure all necessary supplies and equipment are stocked, organized, and available for patient visits.</li><li>Serve as a professional and compassionate point of contact for patients, families, and facility partners.</li><li>Coordinate with scheduling, operations, and clinical leadership to support efficient daily workflows.</li><li>Follow all Personic Health policies, HIPAA regulations, and infection control standards.</li><li>Assist with follow-ups, care coordination, and general administrative tasks as needed.</li></ul>Qualifications<ul><li>Certified Medical Assistant (CMA), Registered Medical Assistant (RMA), or equivalent preferred.</li><li>Previous experience in wound care, home health, or skilled nursing settings is highly valued.</li><li>Strong understanding of medical terminology and basic clinical procedures.</li><li>Excellent communication, time management, and organizational skills.</li><li>Ability to work independently in the field and adapt to dynamic patient-care environments.</li><li>Valid driver&rsquo;s license, reliable transportation, and willingness to travel within region.</li></ul>About us: Personic Health is In-Home Wound Care. It&rsquo;s in the DNA of our company as we are Physician founded and led. We are powered by the country&rsquo;s top healthcare providers, and we provide wound care services in the comfort of the patients&rsquo; home that would otherwise be found in a wound care center.We are a privately owned and self-funded company, so we are strategic in where and how we use our resources. Everything we do has to be done with precision. This ensures that we only employ and deploy the best of the best. From our in-house team led by our Executive Physician Leadership to the Clinicians bringing the wound care center into each patient's homes, we are certain that our patients will receive world class care.Benefits: At Personic Health, we value our employees and are committed to fostering a supportive and rewarding work environment. As part of our commitment, we offer a comprehensive benefits package, including:&middot; Competitive salary&middot; Opportunities for ongoing training and career advancement&middot; Supportive work environment with a focus on work-life balance&middot; Access to cutting-edge medical technology and resources&middot; Eligibility for comprehensive medical, dental, and vision insurance plans&middot; Participation in our employer-sponsored 401(k) plan with matching contributions&middot; Generous vacation, sick leave, and holiday pay&middot; Life insurance coverage to provide financial protection for you and your loved onesNote: The above job description is intended to describe the general content of and requirements for the performance of this role. It is not intended to be an exhaustive statement of duties, responsibilities, or requirements and may change at any time.Disclosure:Personic Health is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, or marital status.A person with a disability requiring accommodation for completing the application process or for purposes of employment should notify Personic Health as soon as possible.By submitting my application, I understand that, after evaluating whether a candidate meets the minimum job qualifications, Personic Health may conduct an online search of public information to further screen me as an applicant for employment, utilizing non-discriminatory criteria.I affirm that the information provided on this application (and accompanying r&eacute;sum&eacute; and notes, if any) is true and complete. I understand that any false information, misrepresentations, or omissions&mdash;oral or written&mdash;may disqualify me from further consideration for employment and may result in discipline or dismissal if discovered at a later date.I authorize this company to investigate all statements contained in this application, including records of any former employers, police departments, and other references or sources concerning me. I authorize all such references and sources (and the company) to release this information without liability for damage resulting from such release. I waive any written notice of the release of such records that may be required by state or federal law.Job Type: Full-timePay: $45,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you currently a CMA/MA?</li><li>Do you have home health or wound care experience?</li><li>Do you have a vehicle with insurance coverage?</li><li>Do you reside in Chicago, IL?</li></ul>Work Location: On the road

Medical Assistant - Servicing Chicago

<div>
 
 Senior Finance Manager, FP&amp;A
 
 
 
 Location:
 
 Remote (Must be able to work Central Standard Time business hours)
 
 
 
 Travel:
 
 Approximately 2 trips per year to corporate headquarters for leadership meetings, planning sessions, and team collaboration
 
 
 
 
 
 Position Overview
 
 
 We are seeking a strategic and highly analytical
 
 Senior Finance Manager, FP&amp;A
 
 to lead forecasting, financial planning, business performance analysis, and executive decision support. This role will serve as a key business partner to senior leadership, translating complex financial data into actionable insights that drive growth and operational excellence.
 
 
 The ideal candidate brings progressive FP&amp;A experience, exceptional financial modeling capabilities, outstanding communication skills, and the ability to present financial concepts effectively to both finance and non-finance audiences. This individual will also be comfortable leveraging modern AI tools, including
 
 Claude, Microsoft Copilot, and ChatGPT
 
 , to enhance forecasting, reporting, analytics, and business decision-making.
 
 
 
 
 
 Responsibilities
 
 <ul>
 <li>
 Lead the monthly, quarterly, and annual forecasting processes, ensuring timely and accurate financial projections.
 </li>
 <li>
 Develop, maintain, and enhance complex financial models to support strategic planning, budgeting, scenario analysis, and investment decisions.
 </li>
 <li>
 Partner with executive leadership and departmental leaders to evaluate business performance, trends, risks, and opportunities.
 </li>
 <li>
 Prepare and deliver clear, concise financial presentations for executive leadership, business stakeholders, and non-finance audiences.
 </li>
 <li>
 Drive annual operating plan and long-range planning processes.
 </li>
 <li>
 Perform variance analysis and provide actionable recommendations to improve business performance.
 </li>
 <li>
 Support strategic initiatives through financial evaluation, scenario modeling, and business case development.
 </li>
 <li>
 Develop KPI dashboards and performance reporting tools that provide visibility into key business drivers.
 </li>
 <li>
 Utilize AI-enabled technologies including Microsoft Copilot, Claude, ChatGPT, and other emerging tools to improve reporting efficiency, forecasting accuracy, and analytical capabilities.
 </li>
 <li>
 Collaborate with accounting, operations, sales, HR, and other functional leaders to ensure alignment between business goals and financial plans.
 </li>
 <li>
 Identify opportunities to streamline financial processes and improve forecasting methodologies.
 </li>
 <li>
 Support executive decision-making through data-driven insights and strategic recommendations.
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Finance, Accounting, Economics, or related field required.
 </li>
 <li>
 MBA, CFA, or CPA preferred.
 </li>
 <li>
 8+ years of progressive FP&amp;A, corporate finance, or strategic finance experience.
 </li>
 <li>
 Demonstrated experience leading budgeting, forecasting, and financial planning processes.
 </li>
 <li>
 Advanced financial modeling, scenario planning, and forecasting expertise.
 </li>
 <li>
 Proven ability to present financial information and recommendations to executive leadership.
 </li>
 <li>
 Experience communicating complex financial concepts to non-finance stakeholders.
 </li>
 <li>
 Strong business partnering and influencing skills across multiple functional areas.
 </li>
 <li>
 Advanced Excel proficiency and experience with financial planning tools and ERP systems.
 </li>
 <li>
 Experience utilizing AI tools such as Microsoft Copilot, Claude, ChatGPT, or similar technologies in a professional setting.
 </li>
 <li>
 Strong analytical, problem-solving, and decision-making capabilities.
 </li>
 <li>
 Ability to work independently in a fully remote environment while collaborating effectively across distributed teams.
 </li>
 <li>
 Must be available to work CST business hours.
 </li>
 </ul>
 
 
 
 
 Preferred Qualifications
 
 <ul>
 <li>
 Experience supporting multi-site, national, or high-growth organizations.
 </li>
 <li>
 Familiarity with Power BI, Tableau, or similar business intelligence platforms.
 </li>
 <li>
 Experience building automated reporting and forecasting solutions using AI-enhanced tools.
 </li>
 <li>
 Proven track record of driving process improvements and finance transformation initiatives.
 </li>
 </ul>
 
 
 
 
 Compensation &amp; Benefits
 
 <ul>
 <li>
 Competitive base salary plus bonus opportunity.
 </li>
 <li>
 Comprehensive medical, dental, and vision insurance.
 </li>
 <li>
 401(k) with company match.
 </li>
 <li>
 Generous PTO and company holidays.
 </li>
 <li>
 Remote work flexibility with limited travel requirements.
 </li>
 <li>
 Professional development and career advancement opportunities.
 </li>
 </ul>
 
 
 
 
 
 Equal Opportunity Employer:
 
 We are committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic protected by applicable law.
 
</div>

Senior Finance Manager

Jobot

<div>
 Want to learn more about this role and Jobot? Click our Jobot logo and follow
 
 our LinkedIn page!
 
 
 
 Job details:
 
 
 Join Jobot! We are hiring Experienced Agency Recruiters!
 
 
 
 This Jobot Job is hosted by: Abby Filliben
 
 Are you a fit? Easy Apply now by clicking the "Easy Apply" button
 
 and sending us your resume.
 
 Salary: $75,000 - $500,000 per year
 
 
 
 
 
 A bit about us:
 
 
 
 
 Who is Jobot?
 
 
 Jobot is an employee-owned recruiting and consulting firm that has been redefining how companies hire and how careers are built since 2018. We combine experienced recruiters with advanced technology, including our proprietary software Jax and AI assistant Jeni, to help connect good people with good jobs!
 
 
 
 
 
 Why join us?
 
 
 
 
 Jobot is employee-owned, which means everyone here shares in the success we build! We operate with high standards, a collaborative mindset, and a culture grounded in kindness and respect. We also invest heavily in our recruiters, so you have the tools and support to perform at a high level.
 
 
 If you have 2+ years of agency recruiting experience, a strong track record, and you take pride in your work, this is a place where you can build something meaningful alongside other high performers.
 
 
 This role is for a Construction recruiter. Sounds like you, but you&rsquo;re not a Construction recruiter? Still, let&rsquo;s chat! We support 12 specialties including Accounting + Finance, Healthcare, Tech, and more.
 
 
 We have been recognized by Inc., Forbes, Fortune, USA Today, and Staffing Industry Analysts. Why?
 
 Here are a few of our favorite reasons:
 
 
 Culture: Employee owned since 2024, we are a group of high-effort givers who believe that those who contribute to our success should share in it. Kindness + Respect is our motto.
 
 
 Autonomy: Be a true market expert while still having the flexibility to work with candidates and clients across industries, skill sets, and geographies.
 
 
 World-Class Resources: You will have access to our proprietary recruiting software, Jax, and AI assistant, Jeni, along with additional industry tools. Our unique-to-us toolkit allows you work more efficiently, stay competitive, and stand out in the market.
 
 
 Investment in You: We offer ongoing training and development designed to guide experienced recruiters through every stage of their career at Jobot.
 
 
 Income: We offer a competitive compensation structure with commission and bonuses where your performance directly drives your earnings. Our environment enables recruiters to bill at higher rates with proven tools, proprietary technology, and an experienced team to partner with. Imagine what your desk could look like with that level of support and collaboration!
 
 
 Events: We have events each year, designed to celebrate our hard work and success. Our annual CEO Club trip has brought our top performers to destinations like Bora Bora, Costa Rica, and Turks and Caicos.
 
 
 Your Time Matters: Give 100% to all areas of your life, whether that be time with friends or family, enjoying hobbies, resting and recharging, or working. So, give it your all, then unwind!
 
 <ul>
 <li>
 Remote-first, work from anywhere in the U.S.
 </li>
 <li>
 Free Friday: take every other Friday off
 </li>
 <li>
 2-week holiday break
 </li>
 <li>
 Unlimited PTO
 
 </li>
 </ul>
 Benefits: Executive Level Benefits aren&rsquo;t just for our Executives. We offer the same Platinum level benefits to all of our employees. Medical, dental, and vision coverage with 100% coverage for employees and 50% for dependents, including PPO and HMO plan options.
 
 
 
 
 
 Job Details
 
 
 
 
 What You&rsquo;ll Do:
 
 <ul>
 <li>
 New Business Development: Using your top-notch sales skills to bring in and retain clients
 </li>
 <li>
 Recruitment: Utilizing our premiere tech stack including our custom built ATS, Jax, to find candidates who match your clients open positions
 </li>
 <li>
 Lead with Kindness + Respect
 
 </li>
 </ul>
 What You Bring:
 
 <ul>
 <li>
 Staffing Agency Experience: Currently or most recently employed at a staffing agency with 2+ years of experience
 </li>
 <li>
 Full-Desk Recruiting Expertise: Proven ability to manage both client development and candidate recruitment
 </li>
 <li>
 Performance &amp; Revenue Accountability: Demonstrated success in meeting or exceeding placement
 </li>
 <li>
 Relationship Nurturing: maintain your strong relationships both internally and externally
 
 </li>
 </ul>
 Preferred:
 
 <ul>
 <li>
 Industry Specialization: Experience recruiting in Construction or similar skill sets
 </li>
 <li>
 ATS Proficiency: Skilled in using applicant tracking systems (e.g., Bullhorn, Salesforce, etc.)
 </li>
 <li>
 Bachelor's degree
 
 </li>
 </ul>
 Think we have a match? Make sure to highlight your industry experience in our instant interview questions when you apply!
 
 
 We are helping good people get good jobs. We are Jobot, Join Us!
 
 
 Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
 
 
 
 Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot&rsquo;s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
 
 
 Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
 
 
 Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
 
 
 By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
 
 
 
 
 
 Want to learn more about this role
 
 and Jobot?
 
 
 Click our Jobot logo and follow our LinkedIn page!
</div>

Construction Recruiter at Jobot - Work 100% Remote!

Filevine

<div><div>Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform&mdash;where modern legal work happens with clarity and consistency.</div>
<div></div>
<div>Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine&rsquo;s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.</div><div></div><div> 
Role Summary:</div>
<div>
The Sales Analyst will be responsible for driving sales intelligence and performance visibility across the sales organization. This role involves analyzing and reporting on SaaS sales KPIs, pipeline health, and rep performance. The ideal candidate brings a solid understanding of SaaS sales metrics and modern dashboarding best practices, and is eager to grow into a senior analytics role by learning the full depth of our business &mdash; from pipeline generation through closed-won and beyond.

This role will report directly to the Director of Data Analytics, but will primarily focus on the needs of the SVP of Revenue Operations. The ideal candidate will come in with a strong knowledge of SaaS metrics and will be self-sufficient and independently research our data to give recommendations, analysis, and findings directly to executive leadership.
</div>
<h3 class="jobSectionHeader">Responsibilities:</h3><div>
<ul><li>Sales Performance Reporting &mdash; Own and execute reporting for core SaaS sales KPIs including quota attainment, win/loss rates, average deal size, sales cycle length, pipeline coverage, forecast accuracy, and rep productivity. Partner with Sales Leadership and Revenue Operations to troubleshoot data discrepancies and evolve reporting as business needs shift.</li>
<li>Business Intelligence &amp; Dashboarding &mdash; Perform ad-hoc analyses to support Sales Leadership and Revenue Operations teams. Translate complex data into clear, compelling visual stories that drive decision-making. Design, develop, and maintain sales performance dashboards in DOMO, applying strong dashboarding principles (clear hierarchy, actionable metrics, appropriate drill-downs, minimal noise).</li>
<li>Pipeline &amp; Forecast Analytics &mdash; Serve as the go-to analyst for pipeline and forecast reporting &mdash; tracking stage-over-stage progression, identifying deal slippage and bottlenecks, and surfacing insights that help sales leadership optimize resource allocation and coaching efforts. Develop and maintain KPI definitions and measurement frameworks aligned to SaaS best practices.</li>
<li>Workflow Automation &amp; Data Operations &mdash; Build and maintain automated data feeds, alerts, and notification workflows within DOMO. Streamline recurring reporting processes to reduce manual effort and improve data freshness. Support DOMO administration, staying current with platform releases and capabilities.</li>
</ul></div><h3 class="jobSectionHeader">Qualifications:</h3><div>
<ul><li>Independent Analytics &amp; Reporting &mdash; You must be a driven self-starter who is eager to do independent analysis and confident in reporting back to executive leadership with your findings. You will be expected to be doing analysis on your own, without prompt, and find opportunities to improve the revenue cycle on a regular basis</li>
<li>Executive Communication &mdash; You should be able to concisely report back to executive leadership your own conclusions and findings from the analysis that you perform. You should understand how to present your findings with appropriate backup, without just drowning your stakeholder in charts and tables.</li>
<li>SaaS Sales Metrics &mdash; Solid working knowledge of key SaaS sales KPIs: quota attainment, win rate, pipeline coverage ratios, average sales cycle, deal velocity, ARR/MRR, churn, and forecast accuracy. You should be able to speak fluently about what these mean and why they matter.</li>
</ul></div><h3 class="jobSectionHeader">Nice To Have</h3><div>
<ul><li>DOMO &mdash; Strong hands-on experience with DOMO is preferred. You should be comfortable building dashboards in some BI tooling, if it&rsquo;s Domo that&rsquo;s even better.</li>
<li>Salesforce &mdash; Working knowledge of Salesforce data structures is a major plus for integration and pipeline reporting, but not required.</li>
<li>SQL &mdash; Basic familiarity with SQL concepts is a plus. This role won't require query writing initially, but a foundational understanding will serve you well as you grow into more advanced analytics over time.</li>
</ul></div><div><div>Compensation Information: $80,000 - $100,000</div>
<div></div>
<div>The base salary range represents the low and high end of the salary range for this position. The total compensation package for this position will be determined by each individual&rsquo;s location, qualifications, education, work experience, skills and performance. We believe in the importance of pay equity - the range listed is just one component of Filevine&rsquo;s total compensation package for employees. This position is also eligible for a paid time off policy, as well as a comprehensive benefits package.</div>
<div></div>
<div> This role is designed for someone who wants to grow with the company. You'll start by owning sales analytics and progressively expand into broader business intelligence as you learn the nuances of our data, our customers, and our operations. We're looking for curiosity and ambition &mdash; not just someone who can build a dashboard, but someone who asks why the numbers look that way.</div></div><div></div><div> 
</div>
<div>Filevine is an Equal Opportunity Employer. Qualifications for employment, promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, veteran status, or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability, or if you have concerns related to Filevine&rsquo;s equal employment opportunities, you may contact us at legal@filevine.com</div>
<div></div>
<div>Cool Company Benefits:</div>
<ul><li>A dynamic, rapidly growing company, focused on helping organizations thrive</li>
<li>Medical, Dental, &amp; Vision Insurance (for full-time employees)</li>
<li>Competitive &amp; Fair Pay</li>
<li>Enhanced Commuter Benefit: $75 monthly contribution to help cover your commute to 1 S Wacker</li>
<li>Maternity &amp; paternity leave (for full-time employees)</li>
<li>Short &amp; long-term disability</li>
<li>Opportunity to learn from a dedicated leadership team</li>
<li>Centrally located open office building in Chicago (1 S Wacker Dr)</li>
<li>Top-of-the-line company swag</li>
</ul>
<div></div><div>Privacy Policy Notice</div>
<div>Filevine will handle your personal information according to what&rsquo;s outlined in our Privacy Policy.</div>
<div></div>
<div>Communication about this opportunity, or any open role at Filevine, will only come from representatives with email addresses using &quot;filevine.com&quot;. Other addresses reaching out are not affiliated with Filevine and should not be responded to.</div> 
<div></div>

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div>

Sales Performance Data Analyst

Mars

Job Description: 
Are you a strategic leader who thrives on building order out of complexity and scaling multi-brand portfolios? As our Director, PMO for the Accelerator business, you will lead the PMO supporting a powerhouse of brands including KIND, Tru Fru, Nature’s Bakery, and Kellanova. Reporting directly to the Chief Digital Information Officer, you will oversee enterprise portfolio management, demand management, governance, and financial strategy—establishing the scalable operating model, governance frameworks, and tools (like Monday.com) needed to support future acquisitions and organizational growth.
 Success in this highly visible role means driving organizational alignment, delivery predictability, and absolute portfolio transparency. You will partner with business and digital leaders to translate strategy into executable roadmaps, ensuring investments are prioritized, funded, and resource-allocated. Beyond traditional governance, you will actively coach teams and evolve the PMO toward modern, Agile ways of working to build organizational speed and delivery quality.
 
What are we looking for?
 
<ul>
<li>PMO Leadership: 10 years leading enterprise PMOs, technology portfolios, or large-scale program management within complex environments.</li>
<li>Operating Model Design: Proven track record establishing and scaling PMO operating models, demand management, and portfolio governance.</li>
<li>Agile Hybrid Delivery: Strong understanding of Agile, Waterfall, and hybrid delivery, with experience coaching teams through Agile adoption and change.</li>
<li>Financial Capacity Acumen: Deep expertise in portfolio budgeting, capital planning, financial forecasting, and resource capacity management.</li>
<li>Stakeholder Influence: Strong ability to build trusted partnerships and influence across functions without direct authority.</li>
<li>Platform Tooling: Hands-on experience with enterprise work management platforms like Monday.com or ServiceNow.</li>
<li>Nice-to-Haves: PMP, CSM, PMI-ACP, or SAFe certifications; experience scaling Monday.com Enterprise; or background in Consumer Packaged Goods (CPG)/Supply Chain.</li>
<li>Hungry Kind Values: Entrepreneurial spirit, ownership mindset, and a genuine commitment to spreading kindness.</li>
</ul>
What will be your key responsibilities?
 
<ul>
<li>Strategic Portfolio Strategy: Own enterprise demand management, portfolio prioritization, and quarterly planning aligned with business capacity.</li>
<li>Executive Governance: Facilitate executive committees and portfolio reviews, developing dashboards and KPIs to enable data-driven decisions.</li>
<li>Strategic Program Delivery: Oversee key transformation initiatives (ERP, Supply Chain, Commercial, Data) to ensure outcomes are met on time and on budget.</li>
<li>PMO Operating Model Evolution: Lead the PMO’s shift toward Agile and product-oriented ways of working, driving operational excellence and tool adoption.</li>
<li>Cross-Functional Partnership: Partner with leaders across Supply Chain, Finance, Sales, and IT to build executable, integrated technology roadmaps.</li>
<li>Financial Resource Management: Support annual capital planning, monitor portfolio financial performance, and manage vendor/resource capacity.</li>
</ul>
What can you expect from Mars?
 
<ul>
<li>Work with diverse and talented Associates, all guided by the Five Principles.</li>
<li>Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.</li>
<li>Best-in-class learning and development support from day one, including access to our in-house Mars University.</li>
<li>An industry competitive salary and benefits package, including company bonus.</li>
</ul>
The base pay range for this position at commencement of employment is between the range listed below, however, base pay offered may vary depending on multiple individualized factors, including but not limited to job-related knowledge, skills, and experience. The total compensation package for this position will include variable pay, medical and dental benefits, participation in 401k plan, and paid time off benefits. Details of participation in these benefit plans will be provided if an applicant receives an offer of employment.
 
The pay range shown is applicable to all US locations listed within the job posting: USD 153,600.00 - USD 211,200.00

Director, Accelerator Program & Portfolio Management Lead

City of Chicago

<div>
 
 BID/JOB ANNOUNCEMENT
 
 
 
 
 AMINISTRATIVE ASSISTANT
 
 
 
 
 DEPARTMENT OF FAMILY AND SUPPORT SERVICES
 
 
 
 
 HUMAN SERVICES DIVISION
 
 
 
 
 Number of Positions:
 
 
 1
 
 
 
 
 (Additional Vacancies Possible Pending Budget Approval)
 
 
 
 
 Starting Annual Salary:
 
 
 $51,936
 
 
 
 
 This position is open to the public and all current City employees covered under the City&rsquo;s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) &ndash; BARGAINING UNIT 1, 3, 4 &amp; 5. Only employees in City job titles in this bargaining unit are eligible to bid.
 
 
 
 
 BID INSTRUCTIONS: Apply on the bid site:
 
 
 https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en
 
 
 AND
 
 
 
 <ul>
 <li>
 Check the box on your profile titled &ldquo;Currently employed by the City of Chicago&rdquo;
 </li>
 <li>
 Enter your employee ID (located on your pay stub labeled &lsquo;payee/employee number&rsquo;)
 </li>
 <li>
 Select your correct bargaining unit
 
 
 </li>
 </ul>
 
 FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION
 
 
 
 
 Applications for this position will be accepted until 11:59pm CDT on
 
 
 08/11/2026
 
 
 
 Under general supervision, performs administrative, clerical, and/or secretarial duties for a City manager or supervises staff performing office assistant support functions, and performs related duties as required
 
 
 
 Essential Duties
 
 
 
 <ul>
 <li>
 Compiles documents and obtains data from various sources to prepare programmatic and administrative reports
 </li>
 <li>
 Oversees the filing, storage and maintenance of office and electronic filing systems and updates tracking logs and database
 </li>
 <li>
 Responds to requests for information of departmental records and processes requests in accordance with departmental policies and procedures
 </li>
 <li>
 Coordinates the ordering, storage and distribution of office supplies and/or coordinates equipment repair and maintenance
 </li>
 <li>
 Processes payment vouchers, travel and mileage reimbursement requests
 </li>
 <li>
 Maintains account records, verifies the posting of payments and collects payment for department programs
 </li>
 <li>
 Trains and instructs staff in office and clerical operations and departmental rules and policies
 </li>
 <li>
 Maintains petty cash records to track office expenditures
 
 
 </li>
 </ul>
 
 Additional Duties May Be Required For This Position.
 
 
 
 
 
 Location:
 
 
 Human Services Division
 
 
 845 W. Wilson
 
 
 
 
 Days:
 
 
 Monday - Friday
 
 
 
 
 Hours:
 
 
 9:00AM &ndash; 5:00PM
 
 
 
 THIS POSITION IS IN THE CAREER SERVICE
 
 
 
 <ul>
 <li>
 Two years of administrative, office assistant or secretarial experience; or an equivalent combination of education, training, and experience.
 </li>
 <li>
 Should the above criteria not be fulfilled, the following options are acceptable: A diploma or a certificate of completion form a vocational or business education program in Office Administration, plus one (1) years of administrative, office assistant or secretarial experience
 </li>
 <li>
 Graduation from an accredited college with an Associate&rsquo;s degree or higher, plus one (1) year of administrative, office assistant or secretarial experience
 
 
 </li>
 </ul>
 
 Selection Requirements
 
 
 
 This position requires applicants to complete an interview which will include a universal assessment. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.
 
 
 
 Preference Will Be Given To Candidates Possessing The Following
 
 
 
 <ul>
 <li>
 Demonstrated ability to obtain and prepare programmatic data and administrative reports
 </li>
 <li>
 Training experience
 </li>
 <li>
 History of providing high-level support to senior leadership
 </li>
 <li>
 A Associates degree or 60 college credit hours
 </li>
 <li>
 Proficiency in Microsoft Office, including Excel, Power Point and Outlook
 
 
 </li>
 </ul>
 
 For Information on our employees benefits please visit our benefits website at:
 
 
 https://www.chicago.gov/city/en/depts/fin/benefits-office.html
 
 
 
 
 For Information on our salary and title structure visit our classifications website at:
 
 
 
 
 https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf
 
 
 
 
 APPLICATION EVALUATION:
 
 Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.
 
 
 
 COMMITMENT TO DIVERSITY:
 
 To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration.
 
 
 These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders.
 
 
 For positions covered by a collective bargaining agreement, bidders will be considered before external candidates.
 
 
 To learn more about our hiring practices click here.
 
 
 
 ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
 
 
 
 
 The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.
 
 
 
 
 City of Chicago
 
 
 
 Brandon Johnson, Mayor
 
 
 
 Job Posting
 
 
 
 Jul 28, 2026, 11:03:02 AM
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ADMINISTRATIVE ASSISTANT

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