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business operations assistant

executive assistant (hr/legal) Jobs in Chicago

executive assistant (hr/legal)

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part-time administrative assistant Jobs in Chicago

part-time administrative assistant

executive assistant

Mission Staffing

<div>
 
 Our client, a large international investment bank in Chicago, IL is looking for an Executive Assistant to support one of the bank's investment teams. Responsibilities include coordinating internal and external business meetings, screening incoming phone calls, booking travel arrangements, and handling light accounting work such as filing and reporting expenses. The ideal candidate will come with at least five years' experience as an Assistant for an investment team at a financial services firm, exceptional communication and time management skills, and the ability to manage a rapidly changing schedule.
 
 
 Responsibilities Include:
 
 <ul>
 <li>
 Managing an investment team's calendars, booking travel arrangements, and maintaining travel itinerary
 </li>
 <li>
 Screening and directing incoming phone calls
 </li>
 <li>
 Coordinating and managing internal meetings
 </li>
 <li>
 Assisting with expense filing, management, and reimbursement
 </li>
 </ul>
 
 Requirements:
 
 <ul>
 <li>
 5+ years' experience as an Assistant for a team of executive professionals, preferably within financial services
 </li>
 <li>
 Exceptional written and verbal communication skills
 </li>
 <li>
 Resourceful, analytical, and critical thinking skills
 </li>
 </ul>
</div>

Executive Assistant

HUB International

<div>About Us
At HUB International, we are a team of entrepreneurs. We believe in protecting and supporting the aspirations of individuals, families, and businesses. We help our clients evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees to learn, grow, and make a difference. Our structure enables our teams to maintain their own unique, regional culture while leveraging support and resources from our corporate centers of excellence.
HUB is a global insurance and employee benefits broker, providing a boundaryless array of business insurance, employee benefits, risk services, personal insurance, retirement, and private wealth management products and services. With over $5 billion in revenue and almost 20,000 employees in 600 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions.
POSITION SUMMARY
The Executive Assistant provides high-level administrative and operational support to the Chief Human Resources Officer (CHRO), the HR Leadership Team, and the Legal Leadership Team. This role serves as a critical operational hub, managing complex calendars, sensitive information, and coordination across two strategically vital functions. The ideal candidate is proactive and thrives in a fast-paced environment where priorities shift quickly and confidentiality is critical.
KEY RESPONSIBILITIES
Executive Support &mdash; CHRO<ul><li>
Own a complex, dynamic calendar including executive team and Board meetings, recurring meetings (HR, HR Leadership Team, direct reports, Presidents, and Executive Management Team members), and other internal and external meetings. Independently decides what is scheduled and when based on priorities.</li><li>
Coordinate domestic and international travel arrangements, including detailed itineraries and navigating travel challenges.</li><li>
Submit expense reports in accordance with company policy.</li><li>
Prepare briefing materials, presentations, reports, and correspondence on behalf of and for the CHRO.</li><li>
Prioritize meeting requests and ensure timely CHRO follow-through on action items.</li><li>
Serve as a gatekeeper and trusted liaison between the CHRO and internal/external stakeholders.</li><li>
Submit invoices for payment and track expenses to ensure adherence to budget.</li></ul>
HR &amp; Legal Leadership Team Support<ul><li>
Partner with the Lead Legal Executive Assistant for direction and coordination of Legal team support.</li><li>
Coordinate scheduling and logistics for HR and Legal leadership team meetings, offsites, training programs, and planning sessions.</li><li>
Plan and execute internal events for Legal and HR teams including annual functional summits and oversee all aspects including operations, logistics, vendor coordination, and event production.</li><li>
Coordinate employee engagement event planning in Chicago.</li><li>
Support onboarding of new HR and Legal leaders.</li><li>
Support onboarding of new Executive Assistants.</li><li>
Partner with HR and Legal team members on special projects and on-going administrative tasks.</li><li>
Support project planning and management</li></ul>
Required<ul><li>
5+ years of executive assistant or senior administrative experience, with at least 2 years supporting C-suite executives.</li><li>
Demonstrated ability to manage competing priorities and operate effectively under pressure with minimal supervision.</li><li>
Strong attention to detail.</li><li>
Exceptional written and verbal communication skills; ability to draft executive-quality documents and communications.</li><li>
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom, SharePoint.)</li><li>
Proven track record of maintaining strict confidentiality in a legal, HR, or executive environment.</li></ul><ul><li>
Strong project management skills with high attention to detail and follow-through.</li><li>
Proven success in driving for results and collaborating with others to make it happen.</li><li>
Adaptability and flexibility to adjust to changing business and leader needs.</li></ul>
Preferred<ul><li>
Experience supporting HR or Legal functions in a large company.</li><li>
Bachelor&rsquo;s degree in Business Administration, Human Resources, Communications, or a related field.</li><li>
Experience supporting multi-functional or matrix leadership teams.</li><li>
Interest in a potential career in HR.</li></ul>
JOIN OUR TEAM
Do you believe in the power of innovation, collaboration, and transformation? Do you thrive in a supportive and client focused work environment? Are you looking for an opportunity to help build and drive change in a rapidly growing and evolving organization? When you join HUB, you will be part of a community of learners and doers focused on helping our leaders maximize the potential of their employees.
Disclosure required under applicable law in California, Colorado, Illinois, Maryland, Minnesota, New York, New Jersey, and Washington states: The expected salary range for this position is $60,000- $90,000 (non-exempt) and will be impacted by factors such as the successful candidate&rsquo;s skills, experience and working location, as well as the specific position&rsquo;s business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages: health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits such as vacation, sick, and personal days, and eligible bonuses, equity and commissions for some positions.
Department Human Resources
Required Experience: 5-7 years of relevant experience
Required Travel: No Travel Required
Required Education: High school or equivalent
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
E-Verify Program
We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team HUBRecruiting@hubinternational.com. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.</div>

Executive Assistant (HR/Legal)

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

Part-Time Administrative Assistant

SkillersZone LLC

<div>
 
 Job Overview
 
 
 We are looking for a highly organized and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will handle administrative tasks, manage schedules, maintain records, and ensure smooth communication within the organization. This role requires strong organizational, communication, and multitasking skills.
 
 
 
 Preferred Skills
 
 
 Experience with office management software or administrative tools.
 
 
 Familiarity with document management systems.
 
 
 Basic knowledge of bookkeeping or HR administrative tasks.
 
 
 Strong interpersonal skills and team collaboration.
 
 
 Benefits and Perks
 
 
 Competitive salary.
 
 
 Health and medical benefits.
 
 
 Paid time off and public holidays.
 
 
 Professional development and training opportunities.
 
 
 Supportive and collaborative work environment.
 
 
 Opportunities for career advancement.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 
 
 Key Responsibilities
 
 
 Provide administrative support to managers and team members.
 
 
 Manage calendars, schedule meetings, and coordinate appointments.
 
 
 Prepare and edit documents, reports, and presentations.
 
 
 Answer phone calls, respond to emails, and handle correspondence.
 
 
 Maintain and organize office files, records, and databases.
 
 
 Coordinate office activities, meetings, and company events.
 
 
 Assist with travel arrangements and expense reports.
 
 
 Order and manage office supplies and equipment.
 
 
 Support HR or finance departments with basic administrative tasks when needed.
 
 
 Ensure office operations run smoothly and efficiently.
 
 
 
 Required Qualifications
 
 
 Bachelor&rsquo;s degree or equivalent experience in business administration or a related field.
 
 
 1-3 years of experience in an administrative or office support role.
 
 
 Strong written and verbal communication skills.
 
 
 Excellent organizational and time-management abilities.
 
 
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 
 
 Ability to multitask and prioritize tasks effectively.
 
 
 Strong attention to detail and problem-solving skills.
 
 
 Professional attitude and ability to maintain confidentiality.
</div>

Entry Level-Data Entry Clerk-Fully Remote

Northern Trust Corp.

<div>About Northern Trust:
Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.
Northern Trust is proud to provide innovative financial services and guidance to the world&rsquo;s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world&rsquo;s most sophisticated clients using leading technology and exceptional service.
Role/ Department: Technology and Operations Communications, Director/Internal Communications
This role leads and executes the planning, writing, editing, designing, disseminating and optimization of high quality content that supports strategic initiatives and differentiates the organization. It is accountable for developing engaging, multi-platform content across thought leadership, social media, and internal communications. 
This role serves as a senior communications leader for Technology, Operations and Data&mdash;representing more than half of the organization&mdash;and plays a critical role in shaping how these functions are understood internally and externally. It partners closely with senior executives to translate complex topics&mdash;such as AI, technology strategy and foundational initiatives&mdash;into clear, compelling narratives.
The role leads the development and execution of integrated communications strategies and campaigns around enterprise priorities, including AI, technology innovation and operational transformation. It acts as a trusted advisor to senior leaders, providing counsel on messaging, issues, crisis scenarios and evolving developments related to technology, operations and data. 
This position also drives a thoughtful, multi-channel executive visibility strategy, elevating leadership presence across internal, social and relevant external channels to strengthen reputation and thought leadership. 
Provides leadership to managers and professional staff and is accountable for the performance and results of multiple related teams.<div>
The key responsibilities of the role include: 
<ul><li>Develops strategic plans and sets priorities aligned to enterprise direction, with a strong focus on Technology, Operations and Data communications; ensures execution against goals.</li><li>Acts as the lead communications partner for senior executives across Technology, Operations and Data, providing strategic counsel on messaging, positioning and stakeholder engagement.</li><li>Leads the development and execution of integrated communications campaigns tied to enterprise priorities, including AI, technology strategy, foundational initiatives and transformation efforts.</li><li>Translates complex technical and operational topics into clear, compelling and accessible messaging for a range of audiences, including partners, clients, media and industry stakeholders.</li><li>Maintains strong awareness of emerging industry developments and trends, proactively shaping messaging and advising leadership on how to respond quickly and effectively to evolving issues.</li><li>Advises leadership on issues management and crisis communications, particularly those related to technology, operations, data and cybersecurity, ensuring timely, coordinated and effective messaging.</li><li>Develops and executes a multi-channel executive visibility strategy, spanning internal communications, social media and relevant external platforms to elevate leadership presence and thought leadership.</li><li>Prepares and oversees development of executive-level materials, including board presentations, partner Town Hall decks, keynote speeches, fireside chat talking points and other leadership communications.</li><li>Leads the development of engaging content tailored across platforms, including thought leadership, sales collateral, social media, digital marketing, media relations, video production, client communications and internal communications.</li><li>Plans, develops and implements communication strategies, messaging and creative execution.</li><li>Drives performance of content strategy through measurement and insights; ensures alignment with brand and business priorities.</li><li>Works closely with leadership and subject matter experts to deliver high-impact communications programs.</li><li>Ensures consistency of messaging and brand across all communications globally.</li><li>Leads and develops teams, managing performance, resourcing and priorities aligned to business needs.</li><li>Stays current on industry trends, particularly in AI, emerging technologies and data-driven communications.</li></ul></div><div> 
Skills/Qualifications: 
<ul><li>Requires 10-12 years of relevant experience in communications, content strategy or a related field.</li><li>Deep expertise in communications and content strategy, with the ability to translate complex topics into clear, compelling narratives.</li><li>Strong knowledge of&mdash;and curiosity about&mdash;emerging industry issues across technology, operations and data, with the ability to stay ahead of developments, assess implications and determine how, when and to whom to respond.</li><li>Recent IT communications experience needed</li><li>Exceptional writing and editorial capability, with the ability to produce concise, impactful, creative and action-oriented content that resonates with audiences and drives engagement.</li><li>Proven ability to create compelling content across formats, including infographics, articles, headlines, video scripts and executive communications, with strong editorial judgment for what audiences will read, engage with and share.</li><li>Strong executive presence and ability to influence and advise senior leadership on messaging, positioning and communications strategy.</li><li>Excellent judgment and instincts in high-stakes, fast-moving or sensitive situations, including issues and crisis communications.</li><li>Strong ability to lead, communicate and collaborate across departments.</li><li>Established people leader with a track record of coaching talent, managing performance, and aligning team outcomes to strategic priorities.</li><li>Exceptional project management skills, with the ability to manage multiple priorities, navigate complexity and meet deadlines.</li><li>Strong organizational skills and ability to foster team creativity, collaboration and performance.</li><li>In-depth functional and industry knowledge, particularly supporting large, complex organizations.</li><li>Bachelor&rsquo;s degree in Marketing, Communications, Journalism or a related field preferred.</li></ul></div> 
**Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Northern Trust will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa). 
Working Model: Hybrid (#LI-Hybrid) 
We have a balanced hybrid working model to ensure you get the flexibility you need, and the successful candidate will spend their time between working in the office and working from home. 
#LI-EA1
Salary Range:
$137,400 - 240,400 USD
Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life &amp; accident insurance, and other voluntary and well-being benefits. Northern Trust also provides a discretionary bonus program that may include an equity component.
Working with Us:
As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.
Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.
We&rsquo;d love to learn more about how your interests and experience could be a fit with one of the world&rsquo;s most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater
Reasonable accommodation 
Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at MyHRHelp@ntrs.com. 
 
We hope you&rsquo;re excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people.
Apply today and talk to us about your flexible working requirements and together we can achieve greater.</div>

Technology and Operations Communications, Director

American Osteopathic Association

<div>THIS IS A HYBRID POSITION REQUIRING 2 DAYS PER WEEK (TUESDAY AND WEDNESDAY) EACH WEEK IN-PERSON AT OUR OFFICE LOCATED IN THE STREETERVILLE/MAG MILE AREA OF DOWNTOWN CHICAGO, IL.
JOB SUMMARY:
The Corporate Communications Specialist strengthens the organization&rsquo;s reputation by delivering modern, integrated communications across internal and external channels. This role develops high-quality written content, provides proactive earned media support, and collaborates closely with social media and integrated marketing teams to ensure messaging is aligned across platforms. This person also supports issues and crisis communications readiness and uses measurement, analytics, GenAI tools, and disciplined project management to enhance the speed, quality, and impact of communications. By unifying corporate messaging across media, social, digital, and campaign channels and maintaining preparedness for issues and crisis situations, the Specialist helps protect and elevate the organization&rsquo;s credibility with members, partners, policymakers, employees, and the public.
IMPACT OF THE ROLE:
Success in this role is measured by delivering stronger corporate reputation and trust; consistent, timely, quality and aligned messaging; greater share of voice and positive sentiment; and clear, data-driven evidence of communications effectiveness.
ESSENTIAL FUNCTIONS:
Corporate Communications &amp; Reputation Support
<ul><li>Execute corporate communications initiatives that reinforce the institutional narrative and reputation.</li>
<li>Draft clear, audience-appropriate messaging aligned to organizational priorities and leadership voice.</li>
<li>Maintain readiness materials and help coordinate rapid responses.</li>
<li>Support issues and crisis scenarios, track emerging risks, and escalate appropriately.</li>
</ul>
Proactive Earned Media &amp; Media Relations
<ul><li>Draft press releases, media pitches, talking points, statements, and backgrounders.</li>
<li>Support proactive media outreach and media list management; monitor coverage opportunities.</li>
<li>Contribute to responsive media coordination, including Q&amp;A, clarifications, and follow-ups.</li>
</ul>
Internal &amp; Executive Communications
<ul><li>Draft internal announcements, leadership messages, staff updates, and executive remarks.</li>
<li>Prepare briefing materials and message frameworks to support executive visibility and alignment.</li>
<li>Maintain internal and external communications-related web content.</li>
</ul>
Team Collaboration
<ul><li>Partner with the content creator and social media teams to translate corporate messaging into channel-appropriate content.</li>
<li>Collaborate with integrated marketing to align communications with campaigns and brand strategy.</li>
<li>Contribute messaging and content to ensure cohesive audience journeys across channels.</li>
</ul>
Measurement, Analytics &amp; Reporting
<ul><li>Track KPIs such as reach, engagement, sentiment, and media outcomes.</li>
<li>Prepare concise reporting for leadership with data-driven recommendations.</li>
</ul>
Project Management &amp; Workflow Execution
<ul><li>Manage multiple projects and deadlines with disciplined planning.</li>
<li>Use project management platforms such as Asana to coordinate timelines and approvals.</li>
<li>Maintain organized documentation and ensure high-quality delivery.</li>
</ul>
GenAI Tools &amp; Emerging Technologies
<ul><li>Use GenAI platforms to support drafting, ideation, and efficiencies.</li>
<li>Ensure AI-generated content meets accuracy, tone, and brand standards.</li>
</ul>
MINIMUM QUALIFICATIONS AND EXPERIENCE
Special Skills:
<ul><li>Exceptional writing and editing skills with the ability to translate complex topics into clear messages.</li>
<li>Proficiency in media relations fundamentals and reputation-focused messaging.</li>
<li>Strong project management skills; fluency with Asana or similar platforms.</li>
<li>Working knowledge of GenAI tools and content quality controls.</li>
<li>Digital communications fluency in social, LLMs and application multimedia.</li>
<li>Ability to analyze communications data and report insights using platforms such as Sprout Social, Meltwater, Muck Rack, etc.</li>
<li>Collaborative, detail-oriented, and able to maintain confidentiality.</li>
</ul>
Education:
<ul><li>Bachelor&rsquo;s degree in Communications, Public Relations, Journalism, Marketing, or related fields.</li>
</ul>
Licensure or Certification:
<ul><li>N/A</li>
</ul>
Experience:
<ul><li>3 &ndash; 5 years' experience in corporate communications, digital marketing and/or public relations.</li>
</ul>
WORKING ENVIRONMENT:
Physical:
<ul><li>This role involves prolonged sitting, repetitive computer use, and screen time.</li>
<li>Ability to operate office equipment.</li>
<li>Ability to lift up to 25 lbs.</li>
</ul>
ENVIRONMENT:
<ul><li>Regular office environment.</li>
<li>This is a hybrid position requiring physical presence in the office for a minimum of two days per week (Tuesday and Wednesday).</li>
</ul>
Salary Range: $60,000.00 - $65,000.00 Annually
The AOA offers the following benefits:
<ul><li>Medical</li>
<li>Dental</li>
<li>Vision</li>
<li>Life and AD&amp;D</li>
<li>Long and Short-term Disability</li>
<li>FSA/HSA</li>
<li>Commuter Benefits</li>
<li>401(k) with match</li>
</ul>
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
American Osteopathic Association is unable to sponsor work visas at this time.</div>

Corporate Communications Specialist

Options Clearing Corporation

<div>To be considered for this position, applications and resumes are accepted only through our careers site by directly applying to the posted job. We do not accept unsolicited resumes or sales solicitations from staffing agencies. Any OCC employee wishing to submit a referral must do so through their Workday account. Any resume submitted outside of an active job posting will not be considered for employment.
What You'll Do:
This role provides executive-level leadership over Platform Engineering Governance &amp; Compliance, Site Reliability Engineering, Strategy &amp; Architecture, and Metrics &amp; Reporting within the Platform Engineering organization. The leader in this role is accountable for scaling a mature SRE practice, driving cloud architectural standards and multi-year strategy, and ensuring the organization operates with clear, data-driven visibility into platform health and performance. A critical dimension of this role is ownership of the FinOps and SecOps domains as Product Manager, alongside governance of PE compliance obligations spanning incidents, risks, and audit findings.
The ideal candidate brings deep technical credibility, executive communication skills, and a proven track record of operationalizing reliability, architectural governance, and compliance programs at scale in a regulated environment.
Primary Duties and Responsibilities:
To perform this job successfully, an individual must be able to perform each primary duty satisfactorily.
Site Reliability Engineering
<ul><li>Lead the scaling and maturation of the SRE practice, establishing error budgets, SLOs, SLAs, and incident response frameworks across all platform services.</li><li>
Define and enforce reliability standards including on-call models, blameless postmortem processes, and corrective action tracking to drive continuous improvement.</li><li>
Partner with Platform Foundation teams (Kubernetes, Kafka, FinOps/Security) to embed reliability principles into build and operate models.</li><li>
Champion toil reduction through automation, ensuring engineering capacity is redirected from manual operations to higher-value platform capabilities.</li></ul>
Platform Engineering Governance &amp; Compliance
<ul><li>Serve as Product Manager for the FinOps and SecOps domains within Platform Engineering, owning the product vision, prioritization, and stakeholder alignment for governance tooling and practices.</li><li>
Establish and maintain a governance framework ensuring Platform Engineering adheres to organizational standards across incident and problem management, SORTs, risk tracking, and audit findings.</li><li>
Own the end-to-end process for PE compliance obligations, ensuring timely resolution and closure of incidents, problem tickets, risk items, and audit observations with clear accountability and tracking.</li><li>
Partner with Risk, Compliance, and Security functions to proactively identify governance gaps, drive remediation, and ensure PE operates within the organization's risk appetite.</li><li>
Maintain visibility and reporting on PE's compliance posture across all obligation types, surfacing trends, aging items, and residual risks to CARE leadership and relevant stakeholders.</li></ul>
Site Reliability Engineering COE
<ul><li>Lead the scaling and maturation of the SRE practice, establishing error budgets, SLOs, SLAs, and incident response frameworks across all platform services.</li><li>
Define and enforce reliability standards including on-call models, blameless postmortem processes, and corrective action tracking to drive continuous improvement.</li><li>
Partner with Platform Engineering Product teams (Kubernetes, Kafka, FinOps/Security) to embed reliability principles into build and operate models.</li><li>
Champion toil reduction through automation, ensuring engineering capacity is redirected from manual operations to higher-value platform capabilities.</li></ul>
Cloud Strategy &amp; Architecture
<ul><li>Define and execute the multi-year cloud architecture strategy aligned to business growth, scalability, regulatory compliance, and cost optimization goals.</li><li>
Establish cloud architectural standards, reference architectures, and governance frameworks (landing zones, identity, network patterns, service catalog) and drive adoption across engineering.</li><li>
Guide cloud-native architecture decisions including containers/orchestration, IaaS/PaaS adoption, disaster recovery, and multi-region patterns with a steady eye on regulatory requirements (e.g., CIS, NIST).</li><li>
Oversee technology roadmaps and end-of-life planning for cloud platform components, ensuring forward-looking decisions balance innovation with operational stability.</li><li>
Serve as a key technical advisor to senior leadership, translating complex architectural trade-offs into clear business decisions.</li></ul>
Metrics &amp; Reporting
<ul><li>Own the platform metrics and reporting function, establishing a consistent framework for measuring platform health, engineering velocity, reliability, and cost efficiency across CARE.</li><li>
Define and track KPIs aligned to internal SLAs, executive reporting needs, and audit/compliance requirements.</li><li>
Ensure Jira and other platform tooling serve as the single source of truth for work visibility, with dashboards and reporting that enable data-driven prioritization.</li><li>
Build and maintain reporting cadences for leadership, including platform health scorecards, capacity forecasting, and risk transparency.</li></ul>
PM Coordination &amp; Platform Delivery
<ul><li>Serve as the primary engineering leadership partner to the Platform Engineering Program Management function, ensuring platform initiatives are properly scoped, sequenced, and resourced.</li><li>
Drive alignment between engineering capacity and roadmap commitments, proactively surfacing dependency risks and trade-off decisions to the CARE Executive Director.</li><li>
Coordinate across PE domains to ensure cross-team delivery dependencies are managed and resolved effectively.</li><li>
Partner with Product and Engineering leaders outside of CARE to align platform capabilities to broader organizational roadmaps.</li></ul>
Leadership &amp; Organizational Excellence
<ul><li>Lead, develop, and retain a high-performing team of engineering managers and individual contributors with clear ownership, career paths, and accountability frameworks.</li><li>
Foster a culture consistent with CARE operating principles: automation-first, full-stack ownership, stability as a prerequisite for velocity, and transparency through tooling.</li><li>
Manage budget for areas of responsibility; ensure adherence to schedules, work plans, and performance requirements.</li><li>
Oversee remediation of audit findings and observations within areas of responsibility, ensuring root cause is addressed, residual risk is reduced, and remediation is completed timely.</li><li>
Maintain appropriate work/life balance within teams while upholding a high standard of delivery quality.</li></ul>
Other duties as assigned.
Supervisory Responsibilities:
Manages a team of engineering managers and senior technical staff across Reliability Engineering, Cloud Architecture, and Metrics &amp; Reporting functions.
Qualifications:
The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary functions.<ul><li>
[Required] Proven executive-level leadership of SRE, cloud engineering, or platform reliability organizations in a regulated industry environment.</li><li>
[Required] Demonstrated ability to build and scale SRE practices including SLO/SLA frameworks, on-call models, error budgets, and incident response programs.</li><li>
[Required] Deep expertise in cloud architecture strategy and governance, with experience defining and driving enterprise-wide architectural standards.</li><li>
[Required] Strong track record of cross-functional partnership with Program/Product Management, translating platform capabilities into sequenced, delivery-ready roadmaps.</li><li>
[Required] Demonstrated experience serving in a Product Manager capacity for technical domains such as FinOps, SecOps, or platform tooling, including ownership of roadmap, prioritization, and stakeholder alignment.</li><li>
[Required] Experience establishing and managing governance and compliance frameworks within a platform or infrastructure engineering organization, including oversight of incidents, problem management, risk items, and audit obligations.</li><li>
[Required] Ability to design and maintain metrics and reporting frameworks that provide meaningful visibility into platform health, engineering performance, and compliance posture.</li><li>
[Required] Exceptional written and verbal communication skills; ability to translate technical complexity into executive-level insights and business decisions.</li><li>
[Required] Demonstrated ability to lead high-performing, highly technical teams through accountability, coaching, and clear ownership models.</li><li>
[Required] Experience managing work in Agile/Scrum environments with strong prioritization and deadline management discipline.</li><li>
[Preferred] Experience operating in a production change control process and working directly with audit and compliance functions in a regulated environment.</li><li>
[Preferred] Experience in financial services or similarly regulated industries with exposure to CIS, NIST, and related frameworks.</li></ul>
Technical Skills:<ul><li>
[Required] Deep knowledge of SRE tooling and observability platforms (e.g., Prometheus, Grafana, PagerDuty, Datadog, or equivalents).</li><li>
[Required] Expert-level knowledge of cloud platforms: AWS, Azure, or GCP; experience with multi-cloud or hybrid environments preferred.</li><li>
[Required] Strong working knowledge of cloud-native architecture patterns and Infrastructure as Code principles.</li><li>
[Required] Familiarity with container orchestration and streaming platforms (Kubernetes, Kafka) and CI/CD tooling (GitHub Actions, Jenkins, or equivalents).</li><li>
[Required] Experience with metrics and reporting platforms; ability to design KPI frameworks and reporting dashboards for both technical and executive audiences.</li><li>
[Required] Working knowledge of FinOps principles and cloud cost governance, with experience driving cost transparency and optimization at an organizational level.</li><li>
[Required] Familiarity with SecOps tooling and security governance practices within a cloud or platform engineering context.</li><li>
[Preferred] Experience with GRC tooling or platforms used to manage risk, audit findings, and compliance obligations (e.g., ServiceNow, Archer, or equivalents).</li></ul>
Education and/or Experience:<ul><li>
[Required] Bachelor's degree, preferably in a technical discipline (Computer Science, Mathematics, Engineering, or related field), or equivalent combination of education and experience.</li><li>
[Required] 15+ years of progressive experience in cloud engineering, platform reliability, or infrastructure roles with at least 5 years in senior engineering leadership.</li><li>
[Preferred] Depth and breadth of experience in a highly regulated industry such as financial services, with demonstrated understanding of applicable rules and regulatory frameworks.</li></ul>
Certificates or Licenses:<ul><li>
[Required] AWS Solutions Architect Associate Certification or higher strongly desired.</li><li>
[Preferred] Google Cloud Professional Cloud Architect, Microsoft Azure Solutions Architect, or equivalent certification.</li><li>
[Preferred] Relevant SRE or reliability-focused certifications a plus.</li></ul>
About Us
The Options Clearing Corporation (OCC) is the world's largest equity derivatives clearing organization. Founded in 1973, OCC is dedicated to promoting stability and market integrity by delivering clearing and settlement services for options, futures and securities lending transactions. As a Systemically Important Financial Market Utility (SIFMU), OCC operates under the jurisdiction of the U.S. Securities and Exchange Commission (SEC), the U.S. Commodity Futures Trading Commission (CFTC), and the Board of Governors of the Federal Reserve System. OCC has more than 100 clearing members and provides central counterparty (CCP) clearing and settlement services to 19 exchanges and trading platforms. More information about OCC is available at www.theocc.com.
Benefits
A highly collaborative and supportive environment developed to encourage work-life balance and employee wellness. Some of these components include:
<ul><li>A hybrid work environment, up to 2 days per week of remote work</li><li>
Tuition Reimbursement to support your continued education</li><li>
Student Loan Repayment Assistance</li><li>
Technology Stipend allowing you to use the device of your choice to connect to our network while working remotely</li><li>
Generous PTO and Parental leave
</li><li>401k Employer Match</li><li>
Competitive health benefits including medical, dental and vision</li></ul>
Visit https://www.theocc.com/careers/thriving-together for more information.
Compensation<ul><li>
The salary range listed for any given position is exclusive of fringe benefits and potential bonuses. If hired at OCC, your final base salary compensation will be determined by factors such as skills, experience and/or education.
</li><li>In addition, we believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.
</li><li>We typically do not hire at the maximum of the range in order to allow for future and continued salary growth. We also offer a substantial benefits package as noted on www.theocc.com/careers
</li><li>All employees may be eligible for a discretionary bonus. Discretionary bonuses are based on various factors, including, but not limited to, company and individual performance and are not guaranteed.</li></ul>
Salary Range
$197,800.00 - $343,900.00
Incentive Range
28% to 35%
This position is eligible for an annual discretionary incentive compensation award, for which the target range is listed above (see Incentive Range). The amount of such award, if any, will be based on various factors, including without limitation, both individual and company performance.
Step 1 
When you find a position you're interested in, click the 'Apply' button. Please complete the application and attach your resume.
Step 2 
You will receive an email notification to confirm that we've received your application.
Step 3 
If you are called in for an interview, a representative from OCC will contact you to set up a date, time, and location.
For more information about OCC, please click here.
OCC is an Equal Opportunity Employer</div>

Executive Director, Platform Governance & Strategy

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