executive assistant / administrative coordinator

administrative assistant

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legal administrative assistant Jobs in Chicago

legal administrative assistant

executive assistant - c-suite Jobs in Chicago

executive assistant - c-suite

executive assistant / administrative coordinator Jobs in Chicago

executive assistant

tastytrade, Inc.

<div>Company: IG US Holdings Inc. 
Role: Executive Assistant &ndash; People &amp; HR | IG North America
 
Location: Chicago, IL - Hybrid (3 days/week in office)

We're looking for a sharp, highly organized Executive Assistant to provide high-level support to the Head of People &amp; HR and the broader People function at IG North America. You'll be a trusted partner who keeps things running smoothly &mdash; anticipating needs, maintaining confidentiality, and managing competing priorities with ease in a fast-paced fintech environment.

What You'll Do:
<ul>
<li>Calendar &amp; Scheduling: Own executive calendars end-to-end &mdash; coordinating meetings, protecting priorities, and handling senior interview logistics.</li>
<li>Meeting Support: Keep meetings sharp and productive. Prep materials, capture decisions, and track action items so nothing falls through the cracks.</li>
<li>Communications: Serve as a professional first point of contact for the Head of People, thoughtfully managing incoming correspondence &mdash; exercising sound judgment to respond, prioritize, or escalate with the right context and appropriate urgency.</li>
<li>Executive Materials: Create polished presentations, reports, and documents that reflect the People brand</li>
<li>Vendor &amp; Finance Management: Manage HR vendor contracts and invoices, process expense reports, and assist with budget oversight</li>
<li>Confidentiality: Handle sensitive and market-sensitive information with the utmost discretion and professionalism</li>
<li>Events &amp; Culture: Organize company events, off-sites, and team activities that reflect our unique fintech culture</li>
<li>Proactive Support: Anticipate needs and solve problems before they escalate&mdash;staying two steps ahead</li>
</ul>
Who You Are:
<ul>
<li>3&ndash;5 years of experience supporting executive-level leaders</li>
<li>College degree preferred</li>
<li>HR Administration experience a plus but not required</li>
<li>Exceptional organizational skills with the ability to juggle multiple priorities</li>
<li>Strong written and verbal communication skills</li>
<li>Proficient in Microsoft Office Suite, Concur, SharePoint, and Workday&mdash;and quick to pick up new tools</li>
<li>Self-directed, with sound judgment and strong decision-making skills</li>
<li>Professional, personable, and highly discreet</li>
<li>Flexible and adaptable, including occasional after-hours availability</li>
</ul>
Company Perks + Benefits:
<ul>
<li>Performance Bonuses</li>
<li>Stock Purchase Options</li>
<li>Medical/Vision/Dental Benefits</li>
<li>401k Plan</li>
<li>20 Paid Vacation Days (plus an additional paid vacation day the month of your birthday!)</li>
<li>10 Paid Sick Days</li>
<li>Gym Membership Reimbursement</li>
<li>Commuter Benefits</li>
<li>Pet Insurance</li>
<li>Wellness &amp; Mental Health Programs</li>
<li>Charitable Donation Matching</li>
<li>Two Paid Volunteer Days Off</li>
<li>Daily catered lunch when in the office</li>
<li>Full kitchen with snacks and beverages</li>
<li>In-building gym</li>
<li>Shuttle to/from Metra</li>
</ul>
Salary Range: $65,000 - $75,000 
The actual salary offered will be based on the candidate's level of experience and qualifications.

Discretionary Performance Bonus: 8-12% of base salary based on individual and company performance.

About IGNA + tasty 
IG North America is home to tastytrade, tastylive, tastyfx, and tastycrypto&mdash;a family of brands built to democratize trading and empower individual investors. Founded in Chicago by the creators of thinkorswim, acquired by London-based IG Group in 2021, we combine startup innovation with the backing of a global fintech leader with 50+ years of experience.
From our headquarters in Chicago's Fulton Market, our team builds award-winning trading platforms, produces live financial education content daily, and creates technology that makes complex markets accessible. tastytrade is our retail brokerage for self-directed investing and trading, with tastylive providing content to educate our customers. tastyfx is the fastest-growing forex broker in the US. tastycrypto provides self-custody digital wallets for decentralized finance.
We're a lean, collaborative team that values autonomy, pragmatism, and impact. Whether you're building technology, creating content, serving customers, or supporting operations, you'll work alongside people who are passionate about disrupting traditional finance and genuinely care about helping traders succeed. Our culture rewards initiative, embraces experimentation, and measures success by the value we create for our users.
Location: Our office is in the West Loop - Chicago's growing center of tech, great cuisine, and high-end bars.

tastytrade | tastylive | tastyfx | tastycrypto 
1330 W Fulton Market, Chicago, IL 60607
<ul><li>Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they have every single qualification. Our team is dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role, but your experience doesn't align perfectly, we encourage you to apply anyway. You may be just the right candidate for this or other roles!</li></ul></div>

Executive Assistant

Chamberlain University

<div>Company Description 
With more than 135 years of history in healthcare education and as the largest nursing school in the country, Chamberlain University is committed to delivering a high-value education that prepares students to thrive as healthcare professionals. We call this commitment Chamberlain Care&reg;&mdash;our dedication to providing students with the tools and resources to succeed while immersed in a community of care. By living Chamberlain Care&reg;, we graduate healthcare professionals who transform the health of people worldwide. 
 
Chamberlain is comprised of the College of Nursing and the College of Health Professions. The College of Nursing offers a three-year Bachelor of Science in Nursing degree program and flexible post-licensure programs, such as the RN to BSN option, Master of Science in Nursing degree program, Doctor of Nursing Practice degree program and graduate certificates. The College of Health Professions also offers the Master in Public Health, Master of Social Work and Master of Physician Assistant Studies degree programs. 
 
We operate on a hybrid schedule with four in-office days per week (Monday&ndash;Thursday). This approach enhances creativity, innovation, communication, and relationship-building, fostering a dynamic and collaborative work environment. 
 
Chamberlain is accredited by the Higher Learning Commission (www.hlcommission.org), an institutional accreditation agency recognized by the U.S. Department of Education. Learn more about Chamberlain at www.chamberlain.edu, and follow Chamberlain on Instagram, Facebook and LinkedIn. 
Job Description 
Covista's Executive Assistants serve as a trusted partner and extension of Covista's and Chamberlain University&rsquo;s C‑Suite leaders, operating at the intersection of execution, prioritization, and sound judgment. This role is critical to enabling executive effectiveness and organizational impact in a fast‑paced, highly dynamic environment.
This position requires a deep understanding of executive priorities, business context, and organizational dynamics. The successful candidate anticipates needs, aligns work to outcomes, and proactively manages competing demands&mdash;often in real time. Exceptional professional maturity, discretion, and discernment are essential, as this role regularly handles sensitive information and navigates ambiguity that directly influences business outcomes.
As a smart, highly organized problem‑solver, the Executive Assistant maintains a holistic view of executive time, priorities, and impact&mdash;actively shaping, recalibrating, and protecting leadership focus on the highest‑value work. The role demands agility, composure under pressure, and the ability to connect disparate inputs, identify risks and opportunities, and think several steps ahead.
This position is also part of a highly integrated Executive Assistant network, partnering closely with other C‑Suite EAs to ensure alignment, seamless execution, and shared leadership priorities&mdash;while exercising strong instincts around when to engage, escalate, or create space for productivity and confidentiality.
In this role, you will:<ul><li>
Serve as a proactive thought partner to C‑Suite executives, anticipating needs, prioritizing effectively, and exercising sound judgment in managing requests, information, and executive time</li><li>
Maintain a strategic, forward‑looking approach to calendaring, travel, and meeting preparation</li><li>
Continuously assess and realign executive calendars to reflect evolving priorities and the highest‑impact work</li><li>
Synthesize information across meetings, communications, and initiatives to ensure executives are prepared, informed, and focused</li><li>
Identify gaps, inefficiencies, and potential risks&mdash;and proactively resolve or escalate as appropriate</li><li>
Act as a key liaison with internal and external stakeholders, demonstrating professionalism, discretion, and strong executive presence</li><li>
Handle highly sensitive and confidential matters with maturity, composure, and discretion</li><li>
Prepare, refine, and coordinate executive‑level materials, communications, and presentations for senior stakeholders and the Board</li><li>
Support complex meetings, executive sessions, and cross‑functional initiatives with strong coordination, follow‑through, and attention to detail</li><li>
Partner closely with the C‑Suite Executive Assistant network to ensure alignment across leadership priorities and schedules</li><li>
Contribute to special projects and enterprise‑wide initiatives with a solution‑oriented, agile mindset</li></ul>
Why This Role
This is an opportunity to operate at the heart of Covista's and Chamberlain University&rsquo;s leadership ecosystem&mdash;supporting senior executives, influencing outcomes, and helping ensure the organization&rsquo;s most critical priorities move forward with clarity, efficiency, and impact.
In this role, you will find:<ul><li>
A mission‑driven organization focused on expanding access to healthcare education, strengthening the healthcare workforce, and improving outcomes</li><li>
A high‑impact partnership with a C‑Suite leader, contributing directly to decisions shaping the future of healthcare education</li><li>
The opportunity to operate at the center of executive decision‑making and enterprise priorities</li><li>
Meaningful exposure to senior leadership, Board‑level work, and cross‑functional initiatives</li><li>
A fast‑paced, intellectually engaging environment that values initiative, ownership, sound judgment, and proactive problem‑solving</li><li>
Strong opportunity for professional growth, learning, and career development within a high‑performing executive support team</li></ul> 

Qualifications 
The ideal candidate will bring extensive executive‑level support experience, technical fluency, and a strong foundation of professionalism, including:<ul><li>
Bachelor&rsquo;s degree required, or equivalent professional experience</li><li>
8+ years of experience supporting senior executives, including C‑Suite leaders</li><li>
Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Word</li><li>
Experience with AI tools preferred, with the ability to leverage technology to improve efficiency and execution</li></ul>
Critical Capabilities<ul><li>
Success in this role requires a high level of judgment, agility, and executive maturity. Key capabilities include:</li><li>
Demonstrated ability to operate with exceptional discretion and confidentiality</li><li>
Strong organizational and communication skills, with the ability to synthesize information and prioritize effectively</li><li>
Highly intelligent, proactive problem‑solver who can think on their feet</li><li>
Exceptional organizational skills with strong attention to detail and follow‑through</li><li>
Ability to anticipate needs, connect inputs, and align work to executive and business priorities</li><li>
Strong communication skills and executive presence when engaging with senior leaders and stakeholders</li><li>
Comfort operating in a fast‑paced, commercially oriented environment</li><li>
Agility in navigating ambiguity, shifting priorities, and complex executive dynamics</li><li>
Calm, composed, and effective under pressure</li><li>
Ability to work independently while contributing to a highly coordinated Executive Assistant network</li></ul>
Location &amp; Working Model<ul><li>
Primary Location: Covista Headquarters &mdash; Chicago, IL</li><li>
This is a highly connected, in‑office role. The Executive Assistant is expected to be physically embedded within the organization and actively engaged with both Chamberlain and Covista Executive Assistant and leadership networks</li><li>
In‑office expectation: Four days per week, Monday - Thursday</li></ul> 

Additional Information 
In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $44.12 and $52.94. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits. 

 
Covista offers a robust suite of benefits including:<ul><li>
Health, dental, vision, life and disability insurance</li><li>
401k Retirement Program + 6% employer match</li><li>
15 Days of Paid Vacation Days each Calendar Year</li><li>
12 Paid Holidays + 2 floating holidays 

 
For more information related to our benefits please visit: 
https://careers.covista.com/benefits</li></ul> 
Equal Opportunity &ndash; Minority / Female / Disability / V / Gender Identity / Sexual Orientation</div>

Executive Assistant - C-Suite

Impact Genome

<div>Description:

Key Responsibilities
Executive Support<ul><li>
Manage CEO calendar, scheduling, and appointment coordination</li><li>
Arrange meetings and maintain scheduling priorities</li><li>
Prepare meeting materials and assist with follow-up communication</li><li>
Coordinate travel arrangements and itineraries as needed</li><li>
Serve as a professional point of contact for executive scheduling matters</li></ul>
Administrative Office Coordination<ul><li>
Oversee and maintain general day-to-day office administrative functions</li><li>
Assist with employee requests</li><li>
Support internal organization of records, and documentation</li><li>
Help ensure a professional, organized, and efficient office environment</li></ul>
Employee Onboarding Support<ul><li>
Coordinate onboarding paperwork for new hires</li><li>
Enter and manage employee setup information within payroll/HR platform</li><li>
Maintain employee records within the HR platform</li><li>
Assist with benefit enrollment and related new hire administrative tasks</li></ul>
Requirements:

Qualifications<ul><li>
2+ years of executive assistant, office administration, or related administrative experience</li><li>
Strong organizational and multitasking skills</li><li>
Excellent written and verbal communication</li><li>
High level of professionalism and discretion</li><li>
Proficiency with Microsoft Office, Outlook mail/calendar systems, and web-based payroll/HR platform</li><li>
Ability to work independently in a small office environment</li><li>
Meeting and event planning is a plus.</li></ul></div>

Executive Assistant / Administrative Coordinator

<div>Description
At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It&rsquo;s why we&rsquo;re coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we&rsquo;re headed. We&rsquo;re proud to share our story and Make Amazing Happen at CDW.
Job Summary
The Executive Assistant supports senior and executive leadership with all daily, monthly and quarterly responsibilities related to internal and external stakeholders. This role takes initiative for all administrative duties in order to aid leadership in all facets.
What you'll do<ul><li>
Manage executive&rsquo;s calendar and scheduling, including all internal and external meetings.</li><li>
Plan all aspects of Executive&rsquo;s travel.</li><li>
Coordinate and lead preparation for all Senior Leadership meetings, including but not limited to: securing meeting location, travel, accommodations, catering, equipment/supplies, etc.</li><li>
Collate briefing documents for Executive meetings, including drafting, preparing, and proofreading letters, memos, reports, spreadsheets, charts and presentations.</li><li>
Process expense reports, requisitions and new hire needs.</li><li>
Assists with special projects which may include research or specific personnel and organizational development initiatives.</li><li>
Effectively interact with all stakeholders including internal and external customers, developing collaborative relationships across CDW to ensure positive results.</li><li>
Arrange all aspects of department gatherings (location, set-up, food, and activities).</li><li>
Create professional PowerPoint presentations.</li><li>
Enter all invoices and create PO&rsquo;s to ensure timely payment to Vendors.</li><li>
Field incoming phone calls, follow-up and resolve appropriately.</li><li>
Maintain a variety of department lists, as well as department and senior level organizational charts.</li><li>
Handle time-clock issues for the department.</li></ul>
What we expect of you<ul><li>
Bachelor&rsquo;s degree and 5+ years experience coordinating projects or supporting at work at an executive-level OR 9+ years experience coordinating projects or supporting at work at an executive-level</li><li>
History of maintaining confidentiality in working with private and sensitive information.</li><li>
Proficient in Microsoft Office applications (including Word, Excel, and PowerPoint).</li><li>
Strong organizational and time management skills, with the ability to be resourceful and creatively problem solve.</li><li>
Strong interpersonal skills; team player with ability to deal effectively with individuals at all levels.</li><li>
Excellent verbal and written communication skills with the ability to positively and professionally interact with all coworkers across CDW, including executive leadership and external stakeholders.</li><li>
Demonstrated ability to take initiative and work independently with little direction.</li><li>
Experience leveraging AI‑powered tools (such as Microsoft Copilot or similar) to improve efficiency, accuracy, and organization in executive support tasks.</li><li>
History of balancing multiple priorities simultaneously with the ability to adapt to the changing needs of the business while meeting deadlines.</li><li>
Flexible approach to work and the ability to work when needed to meet deadlines, including nights and/or weekends.</li><li>
Demonstrated working experience in event planning, meeting coordination, and partner and vendor relations.</li><li>
Influential with others, tailoring communication to the needs of the target audience.</li><li>
Demonstrated influence without authority.</li><li>
Proficient negotiation and persuasion skills, with the ability to enable win-win resolutions.</li><li>
Ability to pay critical attention to detail.</li><li>
Demonstrated knowledge of the business, organization and solutions that are the back bone of the organization.</li><li>
Demonstrated ability to manage expense reports and travel requests, while managing timelines.</li><li>
Proven track record of successfully supporting the needs of project team members and internal stakeholders (locally and virtually).</li><li>
Ability to effectively resolve conflict with appropriate escalation.</li><li>
Solid understanding of social media usage including but not limited to; LinkedIn, Facebook, Twitter, YouTube, Forums, Wikis and blogs.</li></ul>
Pay range: $84,000 - $119,000 depending on experience and skill set 
Annual bonus target of 5% subject to terms and conditions of plan 
Benefits overview: https://cdw.benefit-info.com/
CDW is committed to being an AI-fluent organization
We&rsquo;re looking for people who bring curiosity, a learner&rsquo;s mindset, and a willingness to engage with ever-evolving technology and tools. We value adopting AI as a partner, openness to experimentation, and a shared interest in learning together on AI. Our goal is to create a culture where AI enhances&mdash;not replaces&mdash;human creativity and decision-making. You don&rsquo;t need to be an expert today; what matters is your readiness to explore, adapt, and grow with us as we integrate AI responsibly and effectively into our work.
Additionally, CDW is committed to fostering an equitable, transparent, and respectful hiring process for all applicants. During our application process, our goal is to understand your experience, strengths, skills, and qualifications. As an AI forward company, we see AI not just as a tool, but as a catalyst for new ways of thinking, creating, and communicating. We encourage candidates to embrace an AI mindset, one that&rsquo;s curious, adaptive, and ready to explore what&rsquo;s possible. We welcome thoughtful use of AI to expand your perspective and elevate how you share your story, while ensuring your application remains rooted in your own background, judgment, and voice.
About Us
CDW is a Fortune 500 technology solutions provider that helps businesses, government, education, and healthcare organizations achieve what&rsquo;s possible through technology. What makes CDW different isn&rsquo;t just what we do&mdash;it&rsquo;s how we do it. At CDW we act as one&mdash;building trust, speaking candidly, and working together to achieve more. We play to win&mdash;focusing on what matters most and delivering for our customers. And we think forward&mdash;staying curious, moving fast, and continuously learning. We believe meaningful work happens when people feel supported, heard, and empowered to contribute. That&rsquo;s why we think of ourselves as coworkers, not just employees&mdash;working together to solve complex challenges and deliver real impact for our customers and communities. 
As a full‑stack, full‑lifecycle technology partner, CDW brings deep expertise, strong relationships, and broad industry knowledge to help turn ideas into outcomes. When you join CDW, you become part of a collaborative environment where your work matters, your growth is supported, and your contributions help shape what&rsquo;s next.
Together, we deliver the full promise of what technology can do. Together, we Make Amazing Happen. 
CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law.</div>

Executive Assistant, Human Resources

Maple Hospitality Group

<div>Join Maple Hospitality Group, where culinary excellence meets unparalleled service. Led by renowned restaurateur Jim Lasky and two-Michelin-starred Chef Danny Grant, known for his innovative approach to fine dining, we're building a team of passionate food lovers dedicated to creating iconic destinations.
We believe success hinges on impeccable food, world-class service, and one-of-a-kind dining experiences. As we expand across Chicago, Scottsdale, Dallas, Santa Barbara, Miami, Boston and New York, you'll find endless opportunities for growth, travel, and continuing education.
Our culture is built on four core principles:<ul><li>
Generosity: Always give more, exceed expectations.</li><li>
Excellence: Deliver exceptional work with unmatched expertise.</li><li>
Fun: Love what you do, laugh often, and enjoy the journey.</li><li>
Fail Fast: Learn from mistakes, adapt, and keep improving.</li></ul>
Who You Are
We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to our Managing Partners, with a primary focus on Chef Partner Danny Grant. This role requires a detail oriented individual who can manage complex schedules, coordinate travel, and streamline communication to ensure leadership can remain focused on high impact priorities. The Executive Assistant will act as a central point of contact, maintaining alignment across multiple disciplines while supporting both professional and personal needs. This position reports directly to the Managing Partners.
Executive and Personal Support for Chef Partner<ul><li>
Manage all professional and personal calendars with a high level of accuracy, prioritizing based on urgency and importance</li><li>
Coordinate and optimize all travel, including flights, hotels, ground transportation, and detailed itineraries</li><li>
Act as a gatekeeper, screening and prioritizing communications while maintaining discretion and confidentiality</li><li>
Serve as a personal assistant to Chef Danny Grant, supporting personal scheduling, appointments, reservations, and time sensitive requests</li><li>
Support Danny Grant&rsquo;s marketing and social media needs, including coordination with internal teams and external partners to ensure alignment with brand standards</li><li>
Travel as needed to support activations, appearances, and key engagements</li><li>
Maintain flexibility to support evenings, weekends, and travel based on business needs</li></ul>
Executive Coordination and Communication<ul><li>
Serve as a central liaison between the Managing Partners and internal departments, ensuring clear and consistent communication</li><li>
Keep leadership informed of upcoming commitments, deadlines, and priorities, following up as needed to maintain alignment</li><li>
Draft, prepare, and organize correspondence, presentations, and materials, many of which are confidential in nature</li><li>
Professionally communicate on behalf of leadership when appropriate</li><li>
Prepare and distribute meeting agendas and supporting materials in advance of key meetings</li><li>
Maintain organized and accessible systems for files, documents, and records across platforms such as Google Drive and Dropbox</li></ul>
Administrative Support<ul><li>
Schedule meetings, appointments, and calls with attention to efficiency and time management</li><li>
Screen and respond to emails and calls, determining appropriate action or delegation</li><li>
Maintain comprehensive and accurate records, databases, and tracking tools</li><li>
Assist with light financial tracking, including expense reporting and reconciliation as needed</li><li>
Support the preparation of reports and materials for internal and external stakeholders</li></ul>
Who We Are Looking For<ul><li>
Minimum 5 years of executive assistant or high level administrative experience in a fast paced environment</li><li>
Strong organizational and time management skills with the ability to prioritize multiple responsibilities</li><li>
Excellent written, verbal, and interpersonal communication skills</li><li>
Proven ability to handle confidential information with discretion</li><li>
Ability to build relationships across a wide range of stakeholders and personalities</li><li>
Highly proactive with strong problem solving capabilities</li><li>
Detail oriented with a high standard of execution</li><li>
Willingness to travel up to 30%</li></ul></div>

Maple Hospitality Group - Executive Assistant

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

Part-Time Administrative Assistant

McDonald's

<div>
 
 
 Company Description:&nbsp;
 
 
 
 McDonald&rsquo;s is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries that serve 70 million customers daily. We continue to operate from a position of strength. Our updated growth strategy is focused on staying ahead of what our customers want and realizing further growth potential. Our relentless ambition is why McDonald&rsquo;s remains one of the world&rsquo;s leading corporations after almost 70 years. Joining McDonald's means thinking big and preparing for a career that can have influence around the world.&nbsp;
 
 
 At McDonald&rsquo;s, we see every day as a chance to create positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. From support of Ronald McDonald House to our Youth Opportunity project and sustainability initiatives, our values keep us dedicated to using our scale for good: good for our customers, people, industry and planet. We also offer a broad range of outstanding benefits including a sabbatical program, tuition assistance and flexible work arrangements.&nbsp;
 
 
 &nbsp;
 
 
 Department Overview
 
 
 McDonald's USA is looking for an Administrative Assistant that will provide support to McDonald's USA leadership team members. As a critical member of the team, the Administrative Assistant will perform a variety of specialized and administrative functions to support our field office with discretion. This role will require occasional travel throughout the US several times a year.&nbsp; The person who steps into this role will need to be available, even after hours or on weekends, for emergency purposes only
 
 
 Duties
 
 <ul>
 <li>
 Provide administrative support to a national Executive and Chief of Staff.
 </li>
 <li>
 Coordinate executive travel (domestic and international) arrangements and logistics including itinerary building and expense report processing.&nbsp;&nbsp;
 </li>
 <li>
 Organize and maintain digital filing via SharePoint and Microsoft Teams. Create, edit and / or proofread slide decks, emails and letters for Executive.
 </li>
 <li>
 Oversee and execute both small- and large-scale meetings, managing event logistics (budgets, expenses, vendor contracts), agenda creation, attendee experience, and communication.&nbsp;&nbsp;
 </li>
 <li>
 Supporting various work events, both during and outside of business hours, as needed. Process expense reports, professional communications, DocuSign and digital files.
 </li>
 <li>
 Maintain calendars with critical and current meetings and travel details.
 </li>
 <li>
 Track timelines for ongoing department projects.
 </li>
 <li>
 Set up and manage virtual meetings using Cisco WebEx&nbsp;
 </li>
 </ul>
 
 Qualifications
 
 <ul>
 <li>
 Bachelor's degree in business, office administration or finance is preferred.
 </li>
 <li>
 Previous experience with event planning is highly preferred.
 </li>
 <li>
 5+ years of experience with providing executive administrative support.&nbsp;
 </li>
 <li>
 Advanced knowledge of Microsoft Office Suite, Cisco WebEx, SharePoint and iExpense.
 </li>
 <li>
 Strong multitasking, communication, and project management skills. Proficient at working autonomously to meet project goals and deadlines while also being proactive, forward thinking and a true thought partner to Executive and Chief of Staff.
 </li>
 <li>
 Reliable, results-oriented, and able to anticipate needs.
 </li>
 <li>
 Strong organizational skills with the ability to demonstrate a proven track record of getting results.
 </li>
 <li>
 Able to communicate clearly and concisely, both verbally and in writing, with attention to detail.
 </li>
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 Must be organized and motivated with superior follow-through.
 </li>
 <li>
 Comfortable working in a fast-paced environment with senior leadership and managing confidential information.&nbsp;
 </li>
 </ul>
 
 Compensation
 
 
 
 Bonus Eligible: Yes
 
 
 
 
 Benefits Eligible: Yes
 
 
 
 Salary Range
 
 
 The expected salary range for this role is&nbsp;$60,196.00 -&nbsp;$75,245.00&nbsp;per year
 
 &nbsp;
 
 The above represents the expected&nbsp;salary&nbsp;range for this job requisition. Ultimately, in determining your&nbsp;pay, we may also consider your experience, and other job-related factors.
 
 
 &nbsp;
 
 
 
 Additional Information:&nbsp;
 
 
 
 Benefits eligible: This position offers health and welfare benefits, a 401(k) plan, adoption assistance program, educational assistance program, flexible ways of working, and time off policies (including sick leave, parental leave, and vacation/PTO). Eligibility requirements apply to some benefits and may depend on job classification and length of employment. &nbsp;
 
 
 Bonus eligible: This position is eligible for a bonus, calculated based on individual and company performance.&nbsp;
 
 
 McDonald&rsquo;s is an equal opportunity employer committed to the diversity of our workforce. We promote an inclusive work environment that creates feel-good moments for everyone. McDonald&rsquo;s provides reasonable accommodations to qualified individuals with disabilities as part of the application or hiring process or to perform the essential functions of their job. If you need assistance accessing or reading this job posting or otherwise feel you need an accommodation during the application or hiring process, please contact mcdhrbenefits@us.mcd.com. Reasonable accommodations will be determined on a case-by-case basis.&nbsp;
 
 
 McDonald&rsquo;s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.&nbsp;
 
 
 Nothing in this job posting or description should be construed as an offer or guarantee of employment.&nbsp;
 
</div>

Administrative Assistant

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