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administrative assistant - discovery partners institute Jobs in Chicago

administrative assistant 3 Jobs in Chicago

administrative assistant 3

executive assistant

tastytrade, Inc.

<div><p><b>Company:</b> IG US Holdings Inc.<br>
<b>Role:</b> Executive Assistant &ndash; People &amp; HR | IG North America
<br>
<b>Location:</b> Chicago, IL - Hybrid (3 days/week in office)</p>
<p>
We're looking for a sharp, highly organized Executive Assistant to provide high-level support to the Head of People &amp; HR and the broader People function at IG North America. You'll be a trusted partner who keeps things running smoothly &mdash; anticipating needs, maintaining confidentiality, and managing competing priorities with ease in a fast-paced fintech environment.</p>
<p><b>
What You'll Do:</b></p>
<ul>
<li><b>Calendar &amp; Scheduling</b>: Own executive calendars end-to-end &mdash; coordinating meetings, protecting priorities, and handling senior interview logistics.</li>
<li><b>Meeting Support</b>: Keep meetings sharp and productive. Prep materials, capture decisions, and track action items so nothing falls through the cracks.</li>
<li><b>Communications: </b>Serve as a professional first point of contact for the Head of People, thoughtfully managing incoming correspondence &mdash; exercising sound judgment to respond, prioritize, or escalate with the right context and appropriate urgency.</li>
<li><b>Executive Materials</b>: Create polished presentations, reports, and documents that reflect the People brand</li>
<li><b>Vendor &amp; Finance Management</b>: Manage HR vendor contracts and invoices, process expense reports, and assist with budget oversight</li>
<li><b>Confidentiality</b>: Handle sensitive and market-sensitive information with the utmost discretion and professionalism</li>
<li><b>Events &amp; Culture</b>: Organize company events, off-sites, and team activities that reflect our unique fintech culture</li>
<li><b>Proactive Support</b>: Anticipate needs and solve problems before they escalate&mdash;staying two steps ahead</li>
</ul>
<p><b>Who You Are:</b></p>
<ul>
<li>3&ndash;5 years of experience supporting executive-level leaders</li>
<li>College degree preferred</li>
<li>HR Administration experience a plus but not required</li>
<li>Exceptional organizational skills with the ability to juggle multiple priorities</li>
<li>Strong written and verbal communication skills</li>
<li>Proficient in Microsoft Office Suite, Concur, SharePoint, and Workday&mdash;and quick to pick up new tools</li>
<li>Self-directed, with sound judgment and strong decision-making skills</li>
<li>Professional, personable, and highly discreet</li>
<li>Flexible and adaptable, including occasional after-hours availability</li>
</ul>
<p><b>Company Perks + Benefits:</b></p>
<ul>
<li>Performance Bonuses</li>
<li>Stock Purchase Options</li>
<li>Medical/Vision/Dental Benefits</li>
<li>401k Plan</li>
<li>20 Paid Vacation Days (plus an additional paid vacation day the month of your birthday!)</li>
<li>10 Paid Sick Days</li>
<li>Gym Membership Reimbursement</li>
<li>Commuter Benefits</li>
<li>Pet Insurance</li>
<li>Wellness &amp; Mental Health Programs</li>
<li>Charitable Donation Matching</li>
<li>Two Paid Volunteer Days Off</li>
<li>Daily catered lunch when in the office</li>
<li>Full kitchen with snacks and beverages</li>
<li>In-building gym</li>
<li>Shuttle to/from Metra</li>
<li>Office located in the West Loop - Chicago's growing center of tech, great cuisine, and high-end bars</li>
</ul>
<p><b>Salary Range:</b> $65,000 - $75,000<br>
<i>The actual salary offered will be based on the candidate's level of experience and qualifications.</i></p>
<p><b>
Discretionary Performance Bonus:</b> 8-12% of base salary based on individual and company performance.</p>
<p><b>
About IGNA + tasty</b><br>
IG North America is home to tastytrade, tasty<i>live</i>, tastyfx, and tastycrypto&mdash;a family of brands built to democratize trading and empower individual investors. Founded in Chicago by the creators of thinkorswim, acquired by London-based IG Group in 2021, we combine startup innovation with the backing of a global fintech leader with 50+ years of experience.
</p><p>From our headquarters in Chicago's Fulton Market, our team builds award-winning trading platforms, produces live financial education content daily, and creates technology that makes complex markets accessible. tastytrade is our retail brokerage for self-directed investing and trading, with tasty<i>live</i> providing content to educate our customers. tastyfx is the fastest-growing forex broker in the US. tastycrypto provides self-custody digital wallets for decentralized finance.
</p><p>We're a lean, collaborative team that values autonomy, pragmatism, and impact. Whether you're building technology, creating content, serving customers, or supporting operations, you'll work alongside people who are passionate about disrupting traditional finance and genuinely care about helping traders succeed. Our culture rewards initiative, embraces experimentation, and measures success by the value we create for our users.
</p><p><b>Location: </b>Our office is in the West Loop - Chicago's growing center of tech, great cuisine, and high-end bars.</p>
<p><b>
tastytrade</b><b> | </b><b>tasty</b><b><i>live</i></b><b> | </b><b>tastyfx</b><b> | </b><b>tastycrypto</b><br>
1330 W Fulton Market, Chicago, IL 60607
</p><ul><li>Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they have every single qualification. Our team is dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role, but your experience doesn't align perfectly, we encourage you to apply anyway. You may be just the right candidate for this or other roles!</li></ul></div>

Executive Assistant

Hilco Global

<p></p><div><p><b>Company Overview
</b></p><p></p><p>Hilco Global, a subsidiary of ORIX Corporation USA, is a diversified financial services company that delivers integrated professional services and capital solutions that help clients maximize value and drive performance across the retail, commercial and industrial, real estate, manufacturing, brand and intellectual property sectors, and more. Hilco Global provides a range of customized solutions to healthy, stressed, and distressed companies to resolve complex situations and enhance long-term enterprise value. Hilco Global works to deliver the best possible result by aligning interests with clients and providing strategic advice and, in many instances, the capital required to complete the deal. Hilco Global is based in Northbrook, Illinois and has more than 850 professionals operating on four continents. Visit www.hilcoglobal.com .
</p><p></p><p><b>Position Overview
</b></p><p>Hilco Global is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the leader of the Global Investigations &amp; Dispute Resolution practice. This role provides high-level administrative, organizational, and operational support to a senior executive responsible for building and leading a growing global advisory practice.
</p><p></p><p>The Executive Assistant will serve as a critical partner to the Practice Leader, helping manage a demanding schedule, coordinate communications, support client and internal meetings, and assist with practice-related administrative and operational activities.
</p><p></p><p>This role is ideal for a professional who thrives in a fast-paced professional services environment, exercises strong judgment and discretion, and enjoys supporting senior leadership in a dynamic, entrepreneurial setting.
</p><p></p><p><b>Key Responsibilities
</b></p><p></p><p><b>Executive Support
</b></p><ul><li>Manage the Practice Leader&rsquo;s complex calendar, including internal meetings, client meetings, travel schedules, and speaking engagements
</li><li>Coordinate scheduling across multiple internal teams, clients, and external stakeholders
</li><li>Screen and prioritize communications, including emails, calls, and meeting requests
</li><li>Prepare briefing materials, agendas, and background documents for meetings and calls
</li></ul><p></p><p><b>Travel and Logistics
</b></p><ul><li>Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries
</li><li>Manage travel changes and logistics in real time as schedules evolve
</li><li>Prepare expense reports and assist with travel-related administrative requirements
</li></ul><p></p><p><b>Meeting and Event Coordination
</b></p><ul><li>Coordinate internal and external meetings, including client calls, team meetings, recruiting interviews, and industry events
</li><li>Assist in organizing practice meetings, leadership discussions, and offsite sessions
</li><li>Support logistics for conferences, speaking engagements, and client-facing events
</li></ul><p></p><p><b>Practice Support
</b></p><ul><li>Assist with administrative aspects of proposals, pitch materials, and practice initiatives
</li><li>Coordinate internal documentation, presentations, and briefing materials
</li><li>Support onboarding logistics for new team members joining the practice
</li><li>Help track action items, deadlines, and follow-ups related to practice initiatives
</li></ul><p></p><p><b>Communication and Coordination
</b></p><ul><li>Serve as a central coordination point between the Practice Leader and internal teams across Hilco&rsquo;s platform
</li><li>Maintain organized records, files, and documentation
</li><li>Assist with preparation and formatting of presentations, reports, and communications
</li></ul><p></p><p><b>Desired Qualifications
</b></p><ul><li>5+ years of experience supporting senior executives in professional services, consulting, finance, law, or a similarly demanding environment
</li><li>Exceptional organizational and time-management skills
</li><li>Strong ability to prioritize tasks and manage competing demands
</li><li>Excellent written and verbal communication skills
</li><li>High level of professionalism, discretion, and judgment in handling confidential information
</li><li>Strong proficiency in Microsoft Outlook, Excel, Word, and PowerPoint
</li><li>Experience coordinating complex travel and executive schedules
</li><li>Ability to operate independently while supporting a fast-paced leadership role
</li></ul><p></p><p><b>Location
</b></p><p>This position is based in Chicago, IL, where the Global Investigations &amp; Dispute Resolution practice maintains a primary office.
</p><p></p><p><i>Annual base salary gross: $100,000-125,000. The base salary range represents the estimated low and high end of Hilco&rsquo;s salary for this position based on geography. Actual base salaries will vary and will be based on various factors, such as candidate&rsquo;s qualifications, skills, competencies and proficiency for the role. The base pay is one component of Hilco&rsquo;s total compensation package for employees. Other rewards and benefits include cash bonuses, long term incentives, health insurance, accident and life insurance, and retirement benefits.
</i></p><p></p><p>Hilco Global is an equal opportunity employer. Qualified candidates will be considered on merits and without regard to race, religion, color, national origin, sexual orientation, genetic information, marital status, gender, veteran, or disability status.
</p><p></p><p>Hilco Global strives to comply with all applicable local/state regulations regarding displaying salary ranges. Any offered salary is determined based on relevant factors such as applicant's skills, job responsibilities, prior relevant experience, certain degrees and certifications and market considerations. In addition, Hilco Global is proud to offer a comprehensive, competitive benefits package, with options designed to help you make the best decisions for yourself, your family, and your lifestyle. Available benefits are based on eligibility. Our Total Rewards package includes a variety of medical and dental plans, vision coverage, disability and life insurance, 401(k) plans, and a robust suite of personal well-being benefits to support your mental health. https://hilcoglobal.com/careers-about/</p></div><p></p>

Feeding America

<div><p><b>Work. Serve. Thrive.</b>
</p><div>Imagine a place where your talent can make a meaningful difference in peoples' lives. Working at Feeding America is a uniquely rewarding experience in which our employees work together as vital parts of a much larger mission. We are innovative, mission-focused, diverse, collaborative, values-driven and focused on results.
</div><p>Feeding America is the nation&rsquo;s largest charity and the leading domestic hunger-relief charity in the United States. Our mission is to feed America's hungry through a nationwide network of member food banks and engage our country in the fight to end hunger.</p><p>
This is a <b>hybrid position based out of Feeding America&rsquo;s Chicago office location</b>. At Feeding America, we believe in offering a flexible work environment. Employees can be in the office an average of 2 days a week (when not travelling for work) and work from home on other days. Employees also have access to a 30-day &ldquo;work anywhere&rdquo; program during the course of each calendar year that can be combined with PTO and/or holidays.</p><p>
Learn more about Feeding America here.</p><div><div><b>
The Opportunity</b></div><p></p><div><div><div><div><div><div><div><div><div>
The Executive Assistant and Coordinator provides operational and administrative support to the Chief Supply Chain Officer and the Chief Advocacy &amp; Community Partnerships Officer. Their primary focus will be to ensure efficient execution of day-to-day priorities and enterprise commitments. The role manages executive scheduling, coordinates internal and external engagements, and supports planning, budgeting, and reporting processes across both portfolios. The Executive Assistant and Coordinator translates strategic direction into organized workplans, tracks deliverables and deadlines, and ensures timely follow-through across cross-functional teams. By managing logistics, preparing briefing materials, and maintaining clear documentation of actions and commitments, the Executive Assistant and Coordinator helps maintain alignment, accountability, and smooth operations across Supply Chain and Advocacy &amp; Community Partnerships.</div></div></div></div></div></div></div></div></div></div><div><div>
</div><div><b>
Compensation</b></div><p></p><div>
Here at Feeding America national organization, equality is central to our mission and is an integral part of our compensation policies and structures. As such, we maintain transparent salary ranges and clearly defined practices for how our team, including new hire salary offers, moves through these ranges. You can expect us to offer the best salary up front based on these clearly defined pay practices with little room for negotiation. We make exceptions for highly experienced (multiple years of at-level experience) new hires in accordance with our pay practices. Once hired, employees have the opportunity to progress through salary ranges via regular merit increases and step promotions.<br>
<br>
<b>Salary Range: $73,000 - $78,000 Based on Experience.</b></div><p></p><div><b>
Benefits: </b>A comprehensive list of benefits available to full-time employees can be found<b> </b><b>here</b><b>.</b><br>
<br>
<b>Responsibilities:</b></div><div><div><ul><li>
Executive Scheduling &amp; Engagement Coordination: Manages complex calendars for both executives, ensuring meetings, travel, and engagements are scheduled efficiently and aligned to priorities; and coordinates logistics and prepares briefing materials so leaders are equipped with clear objectives, relevant background, and documented follow-up actions.</li><li>
Project Planning &amp; Tracking: Translates strategic direction into organized workplans with defined milestones, timelines, and accountable owners; and tracks progress across initiatives, monitors deadlines, and proactively surfaces risks or gaps to maintain steady execution.</li><li>
Enterprise Planning &amp; Reporting Support: Supports annual planning, budgeting, key performance indicators (KPI) tracking, and talent management processes across both portfolios; and coordinates inputs, liaises with Finance and HR, and helps ensure enterprise deliverables are completed accurately and on time.</li><li>
External &amp; Network Engagement Support: Organizes and supports executive engagement with network members, donors, partners, vendors, and community organizations; and manages event logistics, ensures materials are prepared in advance, and tracks commitments to ensure timely follow-through.</li><li>
Meeting &amp; Operational Management: Plans and supports leadership team meetings, including agenda coordination, documentation of action items, and tracking of next steps; and manages travel, expense reporting, and related administrative functions to maintain smooth daily operations.</li><li>
Follow-Through &amp; Accountability: Monitors executive commitments and ensures agreed-upon actions are completed; and maintains clear documentation and communication to support accountability across teams and reduce operational friction.</li><li>
Other duties as assigned.</li></ul></div><div><p><b>
Required Experience and</b><b> Qualifications:</b></p><ul><li>
3 years of experience working in a complex stakeholder environment in a position that requires sophisticated coordination and planning of schedules for executives, translating project plans into tactical work plans and supporting effective communication and stakeholder.</li><li>
Tactical project management experience including ability to use supporting technology to manage and organize projects including Microsoft Suite, virtual meeting platforms and other audiovisual equipment.</li><li>
Demonstrated writing, editing and proofing skills including the ability to synthesize information and assemble briefings and meeting/event preparation materials providing structure, clarity and accessibility.</li><li>
Exhibit a high degree of professionalism, trustworthiness, and a demonstrated ability to handle highly confidential information.
</li><li>Ability to work independently and meet deadlines while managing multiple tasks and changing priorities. Must be able to react to time-sensitive matters as well as manage complex, longer-term initiatives.</li></ul></div></div><div><p><b>
Required Leadership Competencies:</b></p></div><ul><li><i>
Fosters an Enterprise Mindset</i></li><li><i>
Fosters an Open and Supportive Environment</i></li><li><i>
Leads with Accountability</i></li><li><i>
Collaborates Internally and Externally</i></li><li><i>
Focuses on People and Teams</i></li><li><i>
Manages Organization and Business Complexity</i></li><li><i>
Communicates with Impact and Influence</i></li></ul><div><div><b>
Preferred Competencies, Experience &amp; Certifications:</b></div><ul><li><i>
Non-profit experience working in a service-oriented environment with donors and other external partners is highly desirable.</i></li></ul></div><div>
Feeding America&rsquo;s goal is to attract, develop, retain, and promote a talented diverse workforce where all employees feel a sense of belonging and contribute to a culture that values differences, ideas, and experiences. We intentionally seek out diverse perspectives and skills on our teams, knowing that it makes us stronger as an organization and better equipped to serve our neighbors in need. We encourage all individuals, including those from historically under-represented communities and individuals with lived experience of hunger, to apply.</div><p></p><div><br>
Feeding America participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.</div></div></div>

Executive Assistant and Coordinator

Covenant House International

<div><p><b>Company Overview</b></p><p>
Founded in 2017, Covenant House Illinois (CHIL) provides critical protection and resources for youth ages 18-24 experiencing homelessness throughout Chicagoland and across Illinois. To date, CHIL has served nearly 2,000 young people, administering tailored, wraparound services, including interim and transitional shelter, workforce and education programming, clinical case management, life-skills training, and more to help youth permanently escape the cycle of homelessness. CHIL's programs and services are youth affirming, supportive, and rooted in harm reduction and trauma-sensitive care. With a newly renovated campus on Chicago&rsquo;s west side and a recently enacted three-year strategic plan outlining a comprehensive vision of program expansion and service innovation, CHIL is uniquely positioned to meet the emerging needs of young people experiencing housing instability and provide the resources and care they need to achieve sustainable independence.</p><div><b>
Primary Responsibilities</b></div><div>
The Administrative Assistant will work directly with the Chief Executive Officer and administrative staff and will be responsible for performing administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced non-profit environment. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.</div><div></div><div><b><br>
Key Responsibilities/Job Duties</b></div><ul><li>
Acts as the administrative point of contact between the administrative teams and internal/external demands.</li><li>
Managing the CEO&rsquo;s calendar, including making appointments and prioritizing the most sensitive matters.</li><li>
Undertakes the tasks of receiving calls, taking messages, and routing correspondence politely and professionally.</li><li>
Support all Board of Trustee matters including meeting minutes, agenda distribution and other tasks as assigned.</li><li>
Responsible for accurately and comprehensively documenting meeting proceedings, action items, and key discussions during team meetings, ensuring the creation of clear and concise meeting minutes that capture essential details for reference and follow-up purposes.</li><li>
Handles the CEO&rsquo;s requests and queries promptly and appropriately.</li><li>
Conserves the CEO&rsquo;s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information, initiating telecommunications.</li><li>
Maintains the CEO&rsquo;s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.</li></ul><div></div><p><b><br>
Administrative Duties</b></p><ul><li>
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.</li><li>
Maintains confidence and protects operations by keeping information confidential.</li><li>
Prepares reports by collecting and analyzing information.</li><li>
Developing and utilizing filing systems for easy retrieval.</li><li>
Maintaining comprehensive and accurate records.
</li><li>Recording meeting discussions and distributing to necessary parties.</li><li>
Performing minor accounting duties.</li><li>
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.</li><li>
Supports the submission of funding requests and audit coordination via organizing documentation, tracking documentation requests, and submitting as required.</li><li>
Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing, and expediting orders for supplies, verifying receipt of supplies.</li><li>
Maintains the cleanliness and order of the office space.</li><li>
Ensures operation of equipment by completing preventive maintenance requirements, following manufacturer&rsquo;s instructions, troubleshooting malfunctions, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.</li><li>
Other duties as assigned by the HR Manager. Other additional and/or alternative duties as assigned by the CEO, including supporting other departments or Executives as needed.</li></ul><div></div><p><b><br>
Qualifications
</b></p><p><b>Education &amp; Experience:</b></p><ul><li>
Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management.</li><li>
Bachelor's degree or equivalent experience.</li></ul><p></p><div><b><br>
Desired Skills</b></div><ul><li>
Advanced Microsoft Office suite skills, with an ability to become familiar with firm-specific programs and software.</li><li>
Proficiency in collaboration and delegation of duties.</li><li>
Strong organizational, schedule management, project management, and problem-solving skills with impeccable multi-tasking abilities.</li><li>
Exceptional interpersonal skills.</li><li>
Strong written and verbal communication skills</li><li>
Adaptability to last minute changes.</li><li>
Friendly and professional demeanor.</li></ul><div></div><p><b><br>
Our </b><b>Community:</b></p><p>
Our critical mission demands that we have all voices at the table. A team of diverse people, perspectives, and experiences is smarter, stronger, and more effective for our young people. At Covenant House, every</p></div>

Temporary Executive Assistant

<div><p><b>Description</b>
</p><p>At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It&rsquo;s why we&rsquo;re coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we&rsquo;re headed. We&rsquo;re proud to share our story and Make Amazing Happen at CDW.</p><p><b>
Job Summary</b></p><p>
This position will support the executive in day-to-day activities that may involve administrative support, crafting compelling communications, supporting strategic imperatives, or working with other leaders on a variety of highly visible activities.<br>
<b>What you'll do</b></p><ul><li>
Manage executive&rsquo;s calendar and scheduling, including all internal and external meetings.</li><li>
Plan all aspects of Executive&rsquo;s travel.</li><li>
Coordinate and lead preparation for all Senior Leadership meetings, including but not limited to: securing meeting location, travel, accommodations, catering, equipment/supplies, etc.</li><li>
Collate briefing documents for Executive meetings, including drafting, preparing, and proofreading letters, memos, reports, spreadsheets, charts and presentations.</li><li>
Process expense reports, requisitions and new hire needs.</li><li>
Assists with special projects which may include research or specific personnel and organizational development initiatives.</li></ul><p><b>
What we expect of you</b></p><ul><li>
Bachelor&rsquo;s degree and 5+ years or experience coordinating projects or supporting at work at an executive-level or 9+ years or experience coordinating projects or supporting at work at an executive-level</li><li>
History of maintaining confidentiality in working with private and sensitive information.</li><li>
Proficient in Microsoft Office applications (including Word, Excel, and PowerPoint).</li><li>
Strong organizational and time management skills, with the ability to be resourceful and creatively solve problems.</li><li>
Strong interpersonal skills; team player with ability to deal effectively with individuals at all levels.</li><li>
Excellent verbal and written communication skills with the ability to positively and professionally interact with all coworkers across CDW, including executive leadership and external stakeholders.</li><li>
Demonstrated ability to take initiative and work independently with little direction.</li><li>
History of balancing multiple priorities simultaneously with the ability to adapt to the changing needs of the business while meeting deadlines.</li><li>
Flexible approach to work and the ability to work when needed to meet deadlines, including nights and/or weekends</li></ul><p>
Pay range: $65,000 - $ 96,400 depending on experience and skill set</p><p>
Benefits overview: https://cdw.benefit-info.com/<br>
Salary ranges may be subject to geographic differentials</p><p><b>
We make technology work so people can do great things.</b></p><p>
CDW is a leading multi-brand provider of information technology solutions to business, government, education and healthcare customers in the United States, the United Kingdom and Canada. A Fortune 500 company and member of the S&amp;P 500 Index, CDW helps its customers to navigate an increasingly complex IT market and maximize return on their technology investments. Together, we unite. Together, we win. Together, we thrive.</p><p>
CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law.</p><p>
CDW is committed to fostering an equitable, transparent, and respectful hiring process for all applicants. During our application process, CDW&rsquo;s goal is to get to know you as an applicant and understand your experience, strengths, skills, and qualifications. While AI can help you present yourself more clearly and effectively, the essence of your application should be authentically yours. To learn more, please review CDW's AI Applicant Notice.</p></div>

Executive Assistant, Marketing

Boeing

<p></p><div><p>At Boeing, we innovate and collaborate to make the world a better place. We&rsquo;re committed to fostering an environment for every teammate that&rsquo;s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.</p><p>
The Boeing Company is currently seeking an <b>Executive Assistant</b> to support the Chief Human Resources Officer (CHRO) in <b>Chicago, IL</b>. We are looking for someone with exceptional time management skills who is willing to take initiative and work under minimal supervision.</p><p></p><p>
The ideal candidate is energetic, anticipates needs, proactively addresses conflicting priorities, and has high emotional intelligence.</p><p><b><br>
Position Responsibilities:</b></p><ul><li><p>
Prioritize and manage the schedule, balancing near- and long-term priorities, while maximizing the efficient use of time based on the CHRO&rsquo;s business priorities</p></li><li><p>
Coordinate meetings and events related to customers, business partners, executive directors, leadership team members, and engagements that are a function of the office</p></li><li><p>
Generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate corporate credit card payment and reimbursement</p></li><li><p>
Oversee the requirements necessary for day-to-day operation of executive office (e.g., office equipment, supplies, aesthetics) and coordinate with the appropriate focal(s) as necessary</p></li><li><p>
Coordinate facilities requirements and conference rooms, including video/teleconferencing and computing support</p></li><li><p>
Anticipate the CHRO&rsquo;s needs to ensure that facilities, equipment, technical support, and points of contact are available as needed</p></li><li><p>
Collaborate with executive flight operations, executive office assistants, HR and cross-functional teammates to proactively engage and resolve issues</p></li><li><p>
Coordinate and process domestic and international business travel arrangements and documentation (e.g. visa/passport, health, customs, cultural protocol) and continually monitor travel logistics</p></li><li><p>
Establish a strong network and arrange destination support (e.g. hosts, field office, security) by coordinating with the appropriate local contacts</p></li><li><p>
Interface at all levels with internal and external customers, community organizations, and team members with professionalism and promptness</p></li><li><p>
Create and implement business resources (e.g. desk procedures, phone lists, contact lists) as reference tools for administrative support</p></li></ul><p></p><p><b>
This position is expected to be 100% onsite. The selected candidate will be required to work onsite at one of the listed location options.</b></p><p></p><p><b>
Basic Qualifications (Required Skills/Experience):</b></p><ul><li><p>
Experience providing support to a Vice President or C-suite executive</p></li><li><p>
3+ years of experience coordinating and processing domestic and/or international travel arrangements</p></li><li><p>
5+ years of experience developing and/or maintaining integrated schedules</p></li><li><p>
5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members</p></li><li><p>
5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint</p></li></ul><p></p><p><b>
Preferred Qualifications (Desired Skills/Experience):</b></p><ul><li><p>
3+ years of experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership teams</p></li><li><p>
5+ years of experience collecting, interpreting data, and managing high level projects for Executives or Senior Leadership</p></li><li><p>
Experience managing and organizing multiple deliverables and deadlines with minimal direction</p></li></ul><p></p><p><b>
Conflict of Interest:
</b><br>
Successful candidates for this job must satisfy the Company's Conflict of Interest (COI) assessment process.</p><p></p><p><b>
Drug Free Workplace:</b></p><p>
Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.</p><p></p><p><b>
Pay &amp; Benefits:
</b></p><p>At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.</p><p></p><p>
The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.</p><p></p><p>
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.</p><p></p><p>
Pay is based upon candidate experience and qualifications, as well as market and business considerations.</p><p></p><p>
Summary pay range: $81,600 - $120,000</p><p><br>
Applications for this position will be accepted until <b>Apr. 01, 2026</b></p><p><b><br>
Export Control Requirements:
</b></p><p>This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a &ldquo;U.S. Person&rdquo; as defined by 22 C.F.R. &sect;120.62 is required. &ldquo;U.S. Person&rdquo; includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee.</p><p><b>
Export Control Details:
</b></p><p>US based job, US Person required</p><p><b>
Relocation
</b></p><p>This position offers relocation based on candidate eligibility.</p><p><b>
Visa Sponsorship
</b></p><p>Employer will not sponsor applicants for employment visa status.</p><p><b>
Shift
</b></p><p>This position is for 1st shift</p><p><b><br>
Equal Opportunity Employer:</b></p><p>
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.</p></div>

Executive Assistant - Elected Officer

Baird

<p></p><div><div><div><div><div><div><p>Our 540+ banking associates work as one global team, collaborating across geographies, products and sectors to help our clients achieve great outcomes.</p><p></p>
<ul><div><b>Chicago</b><b>, </b><b>IL</b><b>
</b></div><div></div><div><b>Global Investment Banking Support</b><b>
</b></div><div></div><div><b>R2026360
</b></div><div></div><div><b>Hybrid</b></div></ul></div><div><div><b>
</b></div></div></div></div></div></div><p></p><div><div><div><div><div><p><b>About the Role:</b></p><p>
Join our Global Investment Banking team as an Executive Assistant. Benefit from tailored mentorship, learning resources, and clear career paths. Support the team in administrative tasks, client relations, marketing, and talent development.</p><p>
The role involves managing calendars, arranging meetings, handling travel arrangements, and overseeing deal processes. Analytical skills are essential for research and effective communication. Building relationships is crucial. Training opportunities for career growth are provided. The Executive Assistant supports senior bankers, requiring confidence, proactive thinking, organizational skills, analytical and technological competencies, and adherence to confidentiality protocols.</p><p>
This position offers flexibility to work Tuesday, Wednesday and Thursday in the Milwaukee office and Monday and Friday remote. Subject to change based on business needs.</p><p><b>
The Impact You&rsquo;ll Make:
</b></p><ul><li>Be the organizational backbone by managing complex calendars, coordinating meetings, and resolving scheduling conflicts across teams and time zones.</li><li>
Own the logistics for internal and external meetings, including booking conference rooms, arranging catering, and liaising with vendors.</li><li>
Plan seamless travel experiences&mdash;domestic and international&mdash;by creating personalized itineraries and staying up-to-date on travel policies.</li><li>
Handle expense management with precision, ensuring timely submission and tracking for designated bankers.</li><li>
Support business development efforts by coordinating client meetings, managing NDAs, assisting with industry events, and helping with deal execution.</li><li>
Build strong relationships with bankers and peers through collaboration, responsiveness, and a team-first mindset.</li><li>
Maintain data integrity in Salesforce through accurate entries and regular cleanups.</li><li>
Coordinate shipping logistics with the Mailroom team for timely delivery of important materials.</li><li>
Provide coverage for other assistants during absences, ensuring continuity and support.</li><li>
Represent Baird professionally in all client interactions, both in-person and over the phone.</li><li>
A passion for organization and problem-solving.</li><li>
Strong communication skills and a client-service mindset.</li><li>
Ability to thrive in a collaborative, high-performance culture.</li><li>
Experience in a fast-paced, professional services environment is a plus.</li></ul><p><b>
What You&rsquo;ll Bring to Baird:</b></p><ul><li>
High school diploma or equivalent required; college coursework or degree a plus.</li><li>
Minimum of 5 years of administrative experience, preferably in financial services or a fast-paced professional environment.</li><li>
Proven ability to manage complex calendars and coordinate schedules across multiple stakeholders.</li><li>
Exceptionally organized and detail-oriented, with the ability to prioritize and multitask effectively.</li><li>
A proactive, resourceful self-starter who thrives on solving problems and anticipating needs.</li><li>
Strong written and verbal communication skills with a professional and client-focused demeanor.</li><li>
Comfortable working independently while maintaining high levels of accuracy and efficiency.</li><li>
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>
Experience with travel and expense systems (e.g., Concur) preferred.</li><li>
Familiarity with CRM platforms such as Salesforce is a plus.</li><li>
Exposure to AI tools (e.g., Copilot, ChatGPT) is a bonus and reflects our forward-thinking environment.</li></ul><p><b>
Benefits:
</b></p><ul><li>$60,000-90,000 annual salary range
</li><li>You&rsquo;ll have the opportunity to advance your career while enjoying our comprehensive benefits designed for your life, career and future.</li><li>
Check out a day in the life of an Administrative Professional at Baird!</li></ul><div><div>
#LI-RE1</div></div></div></div></div></div></div></div><p></p>

Executive Assistant - Investment Banking

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