executive secretary

administrative assistant Jobs in Saudi Arabia

administrative assistant

executive admin assistant Jobs in Saudi Arabia

executive admin assistant

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admin & office manager Jobs in Saudi Arabia

admin & office manager

executive assistant

Shory

<div>
 <p>
  Shory is the soft revolution in the Insurtech market. Welcome to a new age where insurance actually empowers its customers. We use technology to serve our customers and create ease of mind and trustworthiness around insurance needs. With Shory, a new time has begun.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role &amp; Opportunity
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are looking for a
  <strong>
   Executive Assistant
  </strong>
  to join our KSA team who will be responsible to provide high-level administrative and operational support to the CEO, ensuring smooth coordination, communication, and execution of executive priorities..
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Purpose
  </strong>
 </p>
 <p>
  Provide high-level administrative and operational support to the CEO, ensuring smooth coordination, communication, and execution of executive priorities.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Manage the CEO&rsquo;s calendar, travel, meetings, and communications.
  </li>
  <li>
   Prepare reports, presentations, and briefing materials.
  </li>
  <li>
   Act as a liaison between the CEO and internal/external stakeholders.
  </li>
  <li>
   Organize executive meetings and follow up on action items.
  </li>
  <li>
   Handle confidential information with the utmost discretion.
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Diploma or bachelor&rsquo;s degree in English Langue or Executive Secretary and Office Management.
  </li>
  <li>
   <strong>
    one to three years
   </strong>
   of experience as an Executive Assistant or in a similar administrative role.
  </li>
  <li>
   Strong communication, organizational, and problem-solving skills.
  </li>
  <li>
   High level of professionalism and confidentiality.
  </li>
  <li>
   Excellent problem solving, communication skills
  </li>
  <li>
   Excellent MS word, excel and power point skills
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  If you have the relevant experience and are interested in being part of our team, please take the time to apply for this position.
 </p>
 <p>
 </p>
</div>
<br /> <div id='job-id'>Job Id: dRKqRiM6DwzA60Lr9gnSiEFWn1SQ7En1vzQqNe91X+R//wpkD7YeeYncVB0UwYAwNvHZp4BT2tN1xjvRRhvzxIOTVadBeTJmCQ==</div>

Executive Assistant

Al-Wafiq Global Pvt Ltd

<p><b>Location:</b> Saudi Arabia</p><p><b>Gender Requirement:</b> Male</p><p><b>Salary:</b> Based on experience</p><p><b>Education: </b>Bachelor&rsquo;s Degree preferred</p><p>Apply our website:<br/>https://piece-of-fabric1.odoo.com/jobs/executive-assistant-31</p><p><b>Language:</b> Proficient in English; knowledge of Arabic is a plus.</p><p><b>Job Summary:</b></p><p>We are seeking a highly organized, responsible, and proactive Executive <b>Assistant </b>who will play a vital role in supporting the daily activities of the company&rsquo;s top executive. The ideal candidate will be the boss's right-hand person, handling administrative tasks, managing schedules, facilitating communication, and ensuring seamless day-to-day operations. This position requires a high level of discretion, professionalism, and dedication.</p><p><b>Key Responsibilities:Administrative Support</b></p><ul><li>Manage and maintain the Boss&rsquo;s calendar, including scheduling meetings, appointments, and travel.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Organize and maintain files, records, and important documents.</li><li>Handle confidential and sensitive information with the utmost discretion.</li><li>Draft emails, letters, memos, and reports in English and/or Arabic required.</li></ul><p><b>Communication Management</b></p><ul><li>Act as the point of contact between the Boss and internal/external stakeholders.</li><li>Screen calls, emails, and messages, responding when appropriate and escalating when necessary.</li><li>Coordinate with departments and ensure the Boss is updated on key internal matters.</li></ul><p><b>Travel &amp; Logistics</b></p><ul><li>Make travel arrangements, including flights, hotels, transportation, and visa processing if needed.</li><li>Prepare detailed travel itineraries and ensure smooth execution of travel plans.</li></ul><p><b>Office &amp; Personal Tasks</b></p><ul><li>Assist with both professional and occasional personal tasks as required.</li><li>Ensure the Boss&rsquo;s office is organized, well-maintained, and fully equipped.</li><li>Run errands and manage special requests, maintaining flexibility and a service-oriented approach.</li></ul><p><b>Reporting &amp; Documentation</b></p><ul><li>Assist in preparing presentations, reports, and data analysis as requested.</li><li>Monitor deadlines and ensure timely submission of reports and documents.</li></ul><p><b>Professional Conduct</b></p><ul><li>Maintain a polished, professional appearance and demeanor.</li><li>Ensure punctuality, reliability, and confidentiality at all times.</li><li>Adapt to the Boss&rsquo;s working style and preferences to ensure efficiency.</li></ul><p><b>Requirements:</b></p><ul><li><b>Experience:</b> Minimum 2&ndash;5 years as a Personal Assistant, Executive Assistant, or in a similar role.</li><li><b>Education:</b> Bachelor&rsquo;s Degree preferred, though not mandatory, if substantial experience exists.</li><li><b>Language:</b> Proficient in English; knowledge of Arabic is a plus.</li><li><b>Tech Skills:</b> Strong skills in Microsoft Office (Word, Excel, PowerPoint), email communication, calendar apps, etc.</li><li><b>Soft Skills:</b> Exceptional organization, communication, discretion, problem-solving, and time management skills.</li><li><b>Nationality:</b> Open to all nationalities, but must be available to work in Saudi Arabia or be willing to relocate.</li></ul><p><b>Additional Notes:</b></p><ul><li>The role demands a <b>high level of trust</b> and the ability to work independently.</li><li>Candidates must be able to handle pressure and maintain composure in a fast-paced environment.</li><li>Flexibility in working hours may be required occasionally based on the Boss&rsquo;s schedule.</li><li>A professional and respectful attitude is essential, with a willingness to learn and grow with the role.</li></ul><p>Job Type: Full-time</p><p>Language:</p><ul><li>Arabic (Required)</li></ul><p>Location:</p><ul><li>Jeddah (Required)</li></ul>

Confidential

<div>
 <p>
  We are seeking a highly organized and proactive
  <strong>
   Executive Assistant
  </strong>
  to provide dedicated support to our CEO. This role requires exceptional attention to detail, strong communication skills, and the ability to manage a fast-paced executive schedule with professionalism and discretion.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Calendar &amp; Meeting Management:
  </strong>
 </p>
 <ul>
  <li>
   Coordinate and manage the CEO&rsquo;s calendar, including scheduling internal and external meetings, conference calls, and appointments. Anticipate conflicts and proactively resolve scheduling issues.
  </li>
 </ul>
 <p>
  <strong>
   Travel Arrangements:
  </strong>
 </p>
 <ul>
  <li>
   Plan and coordinate complex travel itineraries, including flights, accommodations, ground transportation, and detailed travel agendas.
  </li>
 </ul>
 <p>
  <strong>
   Executive Support &amp; Follow-ups:
  </strong>
 </p>
 <ul>
  <li>
   Prepare meeting agendas, take notes, track action items, and ensure timely follow-up. Handle confidential correspondence and documents with discretion.
  </li>
 </ul>
 <p>
  <strong>
   General Administrative Support:
  </strong>
 </p>
 <ul>
  <li>
   Assist with day-to-day administrative tasks, including expense reporting, document preparation, and coordination across teams as needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Minimum
   <strong>
    3 years of experience
   </strong>
   supporting C-level or senior executive professionals.
  </li>
  <li>
   Exceptional organizational and time management skills.
  </li>
  <li>
   Strong interpersonal and written communication skills.
  </li>
  <li>
   Ability to work independently and handle multiple priorities.
  </li>
  <li>
   High level of discretion, professionalism, and reliability.
  </li>
  <li>
   Previous experience in a high-growth or fast-paced business environment.
  </li>
  <li>
   Proactive and resourceful with a problem-solving mindset.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compensation
  </strong>
 </p>
 <p>
  An attractive salary package of SAR 22,000, commensurate with experience and qualifications. This role also provides an opportunity to work closely with executive leadership in a dynamic and growth-oriented environment.
 </p>
 <p>
 </p>
</div>


Emdad Al Khebrat

<div>
 <p>
  Job Description
 </p>
 <p>
  Job Details
 </p>
 <p>
  Job Title:
 </p>
 <p>
  Executive Assistant / Administrative Assistant
 </p>
 <p>
  Division:
 </p>
 <p>
  Legal
 </p>
 <p>
  Reporting Role:
 </p>
 <p>
  Division Head / Department Head
 </p>
 <p>
  Job Purpose 3
 </p>
 <p>
  To assist in providing executive and administrative support to executives and/or senior management teams by implementing various assigned administrative tasks, coordinating their schedules and activities, ensuring smooth and efficient daily operations while supporting the facilitation of effective communication with internal and external stakeholders. F0195
 </p>
 <p>
  Key Accountabilities
 </p>
 <p>
  Description
 </p>
 <p>
  Specialized Accountabilities
 </p>
 <p>
  Assist in performing administrative tasks, including scheduling, diary management, travel arrangements, record-keeping, and expenses to ensure the optimal use of executives' and/or senior management's time.
 </p>
 <p>
  Coordinate the preparation of meeting materials, agendas, and briefings for executives and/or senior management, including tracking meeting outcomes and following up on action items, facilitating organized and productive discussions, and ensuring timely execution of decisions and tasks.
 </p>
 <p>
  Support the drafting, reviewing, and proofreading of correspondence presentations, memos, communications, emails, etc., on behalf of executives and/or senior management, ensuring clarity, accuracy, and alignment with organizational objectives and messaging standards.
 </p>
 <p>
  Assist in planning, executing, and tracking ad-hoc projects and initiatives as required, while supporting in monitoring progress and deadlines to ensure timely task completion and gathering data for reports and presentations.
 </p>
 <p>
  Coordinate onsite and off-site meetings and assist with preparing and distributing materials and documentation in advance to all relevant stakeholders, facilitating seamless and productive discussions.
 </p>
 <p>
  Compile minutes when requested by executives and/or senior management, supporting the accurate documentation of key points and decisions made during meetings.
 </p>
 <p>
  Support the planning and coordination of events, seminars, conferences, etc., as required, facilitating successful execution to ensure successful gatherings.
 </p>
 <p>
  Assist in upholding the highest level of discretion and confidentiality regarding sensitive information, fostering trust and integrity across the operations.
 </p>
 <p>
  Support the establishment and maintenance of valuable relationships with key stakeholders while coordinating the facilitation of communication and collaboration
 </p>
</div>


Boehringer Ingelheim

<div><p><b>We are IMETA
</b></p><p>ROPU IMETA is a Regional Operating Unit consisting of 6 mid-sized Operating Units: India, Turkey, Southern Africa (South Africa &amp; Sub Sahara Africa) Northeast &amp; West Africa, Near East &amp; UAE, Saudi Arabia, Gulf &amp; East Africa (SAGEA).
<br>
IMETA is home to more than 47 nationalities. We are a myriad of color and culture and embracing this diversity is one of our greatest opportunities.
<br>
We are a powerhouse of talent, and we work together to ensure that we grow, nurture, and retain our talent. Uniting and working together is the key to our success.
</p><p><b>The Opportunity
</b></p><p>We are seeking a highly organized and proactive Executive Assistant to support our General Manager and Leadership Team. This role is ideal for one who thrives in a dynamic environment, excels at multitasking, and brings a professional touch to every interaction.
<br>
The position is based at Riyadh, KSA.
</p><p><b>Role &amp; Responsibilities
</b></p><ul><li>Provide personal assistance to the General Manager and support to the Leadership Team.
</li><li>Coordinate meetings, travel arrangements, and day-to-day executive support.
</li><li>Plan, document, and follow up on management meetings.
</li><li>Organize team activities and coach team members to ensure smooth execution across business functions.
</li><li>Lead and support internal events and cross-functional initiatives.
</li></ul><p><b>Requirements
</b></p><ul><li>Bachelor&rsquo;s degree.
</li><li>Minimum 2 years of experience in a similar role.
</li><li>Business fluent in English &amp; Arabic
</li><li>Strong business acumen with a people-first mindset.
</li><li>Agile and adaptable to organizational change.
</li><li>Proficient in MS Office and open to using online tools.
</li><li>Results-driven with project leadership capabilities.
</li><li>Excellent interpersonal and communication skills.
</li></ul><p><b>What&rsquo;s Next?
</b></p><p>We are looking forward to receiving your application! We will then have a look at your profile. If we see a match, we will invite you for a screening interview.
</p><p><b>Screening:
</b></p><p>In order to comply with applicable export control laws, Boehringer Ingelheim periodically screens business relations (including job applicants) against sanctioned party lists (&ldquo;SPL&rdquo;). These checks may be performed by Boehringer Ingelheim or by any of its Affiliates. You acknowledge that Boehringer Ingelheim and/or its Affiliates will screen you against SPL and that for this purpose your personal data may be processed in relevant databases, including databases of third-party vendors that perform SPL screening for or on behalf of Boehringer Ingelheim or its Affiliates which may be located or accessible outside the EU. Boehringer Ingelheim is committed to ensuring an adequate level of protection of your personal data.</p></div>

Infinite pl

<div><div><b>Infinite pl</b>, is a digital led tech firm driven to become a digital logistics pioneer by harnessing the power of people, data, and platforms. We are enabled through inhouse, external, network, &amp; other investment capabilities which we utilize to orchestrate &amp; build innovative platforms that tackle complex problems within logistics &amp; adjacent sectors.</div><div>
</div><div>
Infinite pl&rsquo;s mission is nothing short of a logistics revolution! We're here to enrich the experiences of governments, businesses, and residents around the world through cutting-edge digital solutions. &quot;We're not just players; we're game-changers.&quot;</div><div>
</div><div>
Infinite pl &#65039; - where innovation meets logistics, and the journey is Infinitely boundless!</div><div>
</div><div>
Let's disrupt logistics together and explore infinite opportunities!</div>
<div><b>Key Responsibilities:</b></div><ul><li><b>Calendar Management:</b> Plan, coordinate, and manage complex calendars, including scheduling internal/external meetings, avoiding conflicts, and prioritizing requests.</li><li><b>Travel Coordination:</b> Arrange and manage business trips, including flights, accommodations, visas, transportation, and detailed itineraries.</li><li><b>Communication Support:</b> Draft, proofread, and manage professional correspondence in English and Arabic (if applicable).</li><li><b>Meeting Support:</b> Prepare agendas, take minutes, track action items, and follow up to ensure completion.</li><li><b>Document &amp; File Management:</b> Organize and maintain digital and physical records for easy retrieval.</li><li><b>Task Prioritization:</b> Anticipate needs, identify priorities, and ensure deadlines are met.</li><li><b>Confidentiality:</b> Handle sensitive information with the highest level of discretion.</li></ul><div></div><div><b><br>
Qualifications:</b></div><ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>Proven experience as an Executive Assistant or similar role (minimum 3&ndash;5 years).</li><li>Excellent written and verbal communication skills in English (Arabic is a plus).</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in Microsoft Office Suite and other productivity tools.</li><li>High level of professionalism, discretion, and reliability.</li></ul><div></div><div><b><br>
Preferred Skills:</b></div><ul><li>Experience supporting C-level executives.</li><li>Ability to work under pressure and adapt to changing priorities.</li><li>Strong interpersonal skills and a service-oriented mindset.</li></ul></div>

Mott MacDonald

<div><div><div><div><div><div><div><b>Location</b></div>
<div>Riyadh, Saudi Arabia</div>
</div><div><div><b>Country</b></div>
<div>Saudi Arabia</div>
</div><div><div><b>Contract type</b></div>
<div>Permanent</div>
</div><div><div><b>Work pattern</b></div>
<div>Full Time</div>
</div><div><div><b>Market</b></div>
<div>Various</div>
</div><div><div><b>Discipline</b></div>
<div>Administration</div>
</div><div><div><b>Job ref</b></div>
<div>10035</div>
</div><div><div><b>Recruiter contact</b></div>
<div>Salem alnahdi</div></div></div><p></p><div><br>
</div></div></div></div><div><div><div><div><div><p><b>About the Role:</b><br>
Are you organised, a natural communicator, and a trusted gatekeeper? We&rsquo;re looking for a dynamic Executive Assistant to support our Middle East Unit General Manager and senior leadership team. This is more than a support role; it&rsquo;s a chance to be at the heart of strategic decision-making, global collaboration, and high-level operations.
</p><p>As the right hand to our General Unit Manager, you&rsquo;ll play a pivotal role in keeping the business running smoothly. Your day-to-day will be varied, fast-paced, and impactful:</p><ul><li><b>
Calendar &amp; Communication management:</b> Own the GM&rsquo;s schedule, inbox, and reminders, ensuring priorities are met and time is optimized. Coordinating complex schedules, liaise with the internal and external stakeholders, managing time, priorities, and communications, arranging internal and external meetings, ensuring all logistics (venues, agendas, materials) are in place</li><li><b>
Internal communication support:</b> Reviewing, proof reading, aligning according to MM brand and sending communications on behalf of the UGM. Manage the internal communication request on intranet and Sharepoint sites</li><li><b>
Global coordination:</b> Organize regional and international travel, meetings, and events, from boardroom briefings to strategy workshops.</li><li><b>
Meeting mastery:</b> Prepare agendas, take minutes, compile board packs, and ensure every meeting runs like clockwork.</li><li><b>
Travel &amp; logistics:</b> Handle everything from flights and hotels to visas and security approvals</li><li><b>
Confidential correspondence:</b> Draft professional communications and reports, manage sensitive information with discretion.</li><li><b>
Strategic planning:</b> Help shape the annual rhythm of leadership meetings, 1:1s, and team check-ins.</li><li><b>
Event coordinator:</b><b> </b>Corporate and social events</li></ul><p><b>
Candidate Specifications:</b></p><ul><li>
A degree in Business Administration or equivalent experience.</li><li>
Proven experience supporting senior executives in a fast-paced, international setting.</li><li>
Impeccable organizational and diary management skills.</li><li>
Excellent written and verbal communication, you are professional and persuasive.</li><li>
Strong business acumen and the ability to anticipate needs before they arise.</li><li>
Tech-savvy with Microsoft Office and internal systems (e.g., FiFi, e-forms).</li><li>
A discreet and trustworthy professional who handles confidential matters with care.</li></ul>
<p><b>Our Purpose</b></p><p>
Our purpose is to improve society by considering social outcomes in everything we do; relentlessly focusing on excellence and digital innovation, transforming our clients&rsquo; businesses, our communities and employee opportunities.<br>
</p><p><br>
<b>Equality, Diversity and Inclusion</b></p><p>
Equality, diversity and inclusion (EDI) is at the heart of our organisation. We are an equal opportunity employer and do not discriminate, rather take positive steps towards creating a diverse and inclusive working environment.</p><p></p><p><b><br>
Flexible working</b><br>
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.</p><p></p><p><b><br>
Our benefits package is designed to enhance your experience:</b></p><ul><li>
90 calendar days paid maternity leave</li><li>
Competitive annual leave</li><li>
An annual professional institution subscription</li><li>
Annual company performance bonus scheme &ndash; Subject to company performance</li></ul></div></div></div></div></div></div><br /> <div id='job-id'>Job Id: 5NkH94RLz6q+pxoMu7bNwnpJTSmjhSBtHnqWUJAizB+vfoe5hPBGjt+1khCTcMBY8Jk6tXMZSoknCIc8gydKpJ6pfLiKboyNnL+gMH4pDnv1xl4yOxcKwg91Lzb6AlQEZCymUMLeTb5omzIBmuzOjA==</div>

Executive assistant

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597 executive assistant jobs IN Saudi Arabia

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive assistant