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executive assistant

Artech L.L.C.

<div>
 <p>
  Title: Executive Assistant (C level)
 </p>
 <p>
  Location &ndash; NYC, NY - hybrid, 4 days onsite
 </p>
 <p>
  Duration: End date: approved through 2/3/2026 w/ option to renew
 </p>
 <p>
  Executive Assistant for Managing Director
 </p>
 <p>
  Notes from Hiring team : Very organized, proactive, can multitask, excellent in excel and PowerPoint.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Responsibilities:
 </p>
 <p>
  &bull; Directly supports a Managing Director and generally supports an entire department
 </p>
 <p>
  &bull; Manages day to day calendar(s) of senior management
 </p>
 <p>
  &bull; Coordinates all aspects of executive level manager appointments, meetings, receptions, and conference calls
 </p>
 <p>
  &bull; May prepare and review materials and correspondence for meetings
 </p>
 <p>
  &bull; Assist with creation/modification of presentations, spreadsheets, and other various documents
 </p>
 <p>
  &bull; Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
 </p>
 <p>
  &bull; Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
 </p>
 <p>
  <br/>
 </p>
 <p>
  Qualifications:
 </p>
 <p>
  &bull; Previous office administration experience preferably within a large and complex financial services or similar organization
 </p>
 <p>
  &bull; Highly proficient in Microsoft Office
 </p>
 <p>
  &bull; Consistently demonstrates clear and concise written and verbal communication skills.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Education:
 </p>
 <p>
  &bull; Bachelor's/University degree or equivalent experience
 </p>
</div>


Executive Assistant

Delta Dallas

<div>
 <p>
  We&rsquo;re partnering with a well-established, Dallas-based financial firm with a strong growth trajectory and a collaborative, close-knit culture. The firm is known for its entrepreneurial spirit, high standards, and long-term approach to partnerships. With a team of experienced professionals and a clear vision for the future, this is a chance to join a business that&rsquo;s both deeply rooted and forward-looking.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position: Executive Assistant to Two Founding Partners
  </strong>
 </p>
 <p>
  As Executive Assistant, you&rsquo;ll serve as a trusted right hand to two of the firm&rsquo;s founding partners&mdash;ensuring seamless operations, anticipating needs, and enhancing effectiveness through high-level support. This role requires sharp organizational instincts, sound judgment, keen attention to detail, and a proactive, ownership-driven mindset.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Own and manage ever-changing calendars, orchestrating meetings, tight timelines, and complex travel across time zones including private aviation with speed, precision, and minimal direction.
  </li>
  <li>
   Act as a key representative for the executives, engaging confidently with internal teams, investors, and external partners in a fast-moving, high-stakes environment.
  </li>
  <li>
   Drive preparation and logistics for critical meetings, team offsites, and strategic gatherings ensuring materials are ready, follow-ups are tracked, and nothing slips through the cracks.
  </li>
  <li>
   Drive key initiatives spanning investor relations and executive objectives. Proactively identify challenges, accelerate progress, and deliver impactful outcomes
  </li>
  <li>
   Monitor key workflows and priorities, offering clear recommendations to streamline execution.
  </li>
  <li>
   Maintain organized systems for documents, contracts, and expenses ensuring quick turnaround, accuracy, and compliance with firm protocols.
  </li>
  <li>
   Navigate confidential matters with discretion and professionalism, earning and maintaining deep trust with leadership.
  </li>
  <li>
   Partner with other high-performing EAs to ensure consistent, agile support across a fast-paced, entrepreneurial team.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We&rsquo;re Looking For:
  </strong>
 </p>
 <ul>
  <li>
   5+ years of experience as an Executive Assistant, ideally supporting senior executives
  </li>
  <li>
   Strategic, proactive thinker with strong organizational and problem-solving skills
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, PDF)
  </li>
  <li>
   Confident managing multiple calendars, competing priorities, and complex logistics
  </li>
  <li>
   Strong time management, prioritization, and follow-through
  </li>
  <li>
   Experience with project coordination and execution
  </li>
  <li>
   Bachelor&rsquo;s degree highly preferred
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   To Apply:
  </strong>
 </p>
 <p>
  If you're a polished, agile Executive Assistant with a strong sense of ownership and a desire to be part of something meaningful, we&rsquo;d love to connect. Please send your resume to
  <strong>
   kwright@deltadallas.com
  </strong>
  .
 </p>
</div>


CIVILIAN COMPLAINT REVIEW BD

<div></div><div><div><div><div><div><div><div><ul><li><b>CIVILIAN COMPLAINT REVIEW BD
</b></li></ul></div></div><div><div><b>Posted On: </b><b>09/03/2025
</b></div></div><div><div><ul><li><b>Full-Time
</b></li></ul></div></div><div><div><div><b>Location
</b></div><div><b>NYC-ALL BOROS</b></div>
</div></div><div><div><ul><li><b>No Exam Required
</b></li></ul></div></div><div><div><div><div><b>Department</b></div>
<div><b>Civilian Complaint Review Bd</b></div>
</div></div></div><p></p><div><div><div><b>Salary Range:</b></div><b>
</b><div><b>$62,868.00 &ndash; $97,593.00</b></div><b>
</b></div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><div><div>The Civilian Complaint Review Board (&ldquo;CCRB&rdquo;) is charged with investigating, mediating, and prosecuting complaints which members of the public file against New York City police officers alleging the use of force, abuse of authority, discourtesy, offensive language, untruthful statements made by officers, and racial profiling and biased policing. The Board consists of 15 members who are appointed by the Mayor, the City Council and Public Advocate or designated by the police commissioner. The Board is responsible for governing the agency. The Executive Director is responsible for the day-to-day operations of the agency. As the largest police oversight agency in the United States, the CCRB currently investigates approximately 4,500 complaints each year.<br>
<br>
The CCRB seeks an Executive Assistant to report directly to the Executive Director. Responsibilities will include, but are not limited to:<br>
<br>
<ul><li>Managing confidential files, multiple schedules and calendars for the Executive Director, executive staff members, and board members</li><li>Handling confidential secretarial duties for the Executive Director and other executive staff.</li><li>Responding to all incoming requests for meetings in a professional manner</li><li>Prepare draft responses for the Executive Director&rsquo;s signature</li><li>Plan, arrange and participate in teleconferences and video-conferences</li><li>Scheduling board panels</li><li>Attending weekly internal Board Panel Meetings
</li><li>Sending email reminders of monthly board meetings</li><li>Corresponding with appropriate units regarding board meeting scheduling and attendance
</li><li>Scheduling and onboarding new board members</li><li>Complete various complex projects, as needed.</li></ul><br>
Executive Assistant will work in-person five days a week<br>
<br>
COMMUNITY COORDINATOR - 56058</div><p><b><br>
Minimum Qualifications</b></p><p><br>
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
<br>
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
<br>
3. Education and/or experience which is equivalent to &quot;1&quot; or &quot;2&quot; above. However, all candidates must have at least one year of experience as described in &quot;1&quot; above.</p><p><b><br>
Preferred Skills</b></p><br>
- Exhibit high level of discretion and good judgement - Ability to work independently - Display a strong attention to detail - Ability to multi-task in a fast-paced environment. - Ability to maintain and meet deadlines<br>
<p><b>
Public Service Loan Forgiveness</b></p><br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.<br>
<p><b>
Residency Requirement</b></p><br>
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.<br>
<p><b>
Additional Information</b></p><div></div><p><br>
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p></div>
</div><div><div><p><b>
</b></p><p><b>Shortlist</b></p>
</div></div></div></div><p></p><div><div><div><div><div><div><div><b>Job ID
</b></div><div><b>722727</b></div>
</div></div><div><div><div><div><b>Title code</b></div>
<div><b>56058</b></div>
</div></div></div><div><div><div><div><b>Civil service title</b></div>
<div><b>COMMUNITY COORDINATOR</b></div>
</div></div></div><div><div><div><div><b>Title classification</b></div>
<div><b>Non-Competitive-5</b></div>
</div></div></div><div><div><div><div><b>Business title</b></div>
<div><b>Executive Assistant</b></div>
</div></div></div><p></p><div><div><ul><li><div><b>Experience Level: </b></div><b>Experienced (Non-Manager)
</b></li></ul></div></div><div><div><div><div><b>Job level</b></div>
<div><b>00</b></div>
</div></div></div><div><div><div><div><b>Number of positions</b></div>
<div><b>1</b></div>
</div></div></div><div><div><div><div><b>Work location</b></div>
<div><b>100 Church St., N.Y.</b></div>
</div></div></div><div><div><ul><li><div><b>Category: </b></div><b>Administration &amp; Human Resources
</b></li></ul></div></div></div></div></div></div><p></p><div><div><div><div><div><b>Executive Assistant</b></div></div></div></div></div></div><p></p>

Hotel Management and Consulting, Inc

<div><div><b>Exciting Opportunity: Executive Assistant at Hotel Management and Consulting!</b></div>
<div></div><div><b>About the Role: </b>Hotel Management &amp; Consulting is seeking an <b>Executive Assistant</b> to work in our <b>Overland Park, KS</b> office. The Executive Assistant will serve as the primary point of contact for the President and CEO, managing day-to-day administrative needs and ensuring smooth operations. This role requires exceptional professionalism, discretion in handling highly confidential information, and the ability to anticipate needs in a fast-paced, dynamic environment.</div>
<div></div><div><b>Our Culture:</b> We believe in a performance-based culture where hard work is balanced with respect for personal life. We offer equal opportunity and advancement based on merit, and operate with a small, efficient team of hospitality professionals.</div>
<div></div><div><b>Benefits:</b></div>
<ul><li><b>Salary: </b>Dependent on experience, <b>$60,000.00 - $70,000.00</b>.</li>
<li><b>DailyPay Access: </b>Flexible pay options to access your earnings when you need them.</li>
<li><b>Benefits:</b> Offering medical, dental, and vision benefits in addition to the company&rsquo;s paid time off benefit for full-time employees.</li>
<li><b>Employee Assistance Program: </b>Complementary benefit provided to all employees to assist with personal or work-related concerns.</li>
<li><b>Career Growth: </b>Opportunities for advancement within the company for dedicated employees.</li>
</ul>
<div></div><div><b>Primary Duties:</b></div>
<ul><li>Provide direct executive-level support to the President and CEO.</li>
<li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li>
<li>Draft, review, and manage correspondence, reports, and presentations.</li>
<li>Oversee email and document management, including follow-ups and task tracking.</li>
<li>Plan and coordinate internal and external meetings, events, and hospitality functions.</li>
<li>Create, maintain, and analyze spreadsheets, reports, and other business documents.</li>
<li>Serve as a liaison between executives and staff.</li>
<li>Maintain strict confidentiality and handle sensitive information with discretion.</li>
<li>Assist with special projects and other duties as assigned.</li>
<li>Other Duties as Assigned.</li>
</ul>
<div></div><div><b>Required Qualifications:</b></div>
<ul><li>Minimum 5 years of experience as an Executive Assistant, supporting senior executives.</li>
<li>Proven ability to handle and protect confidential information.</li>
<li>Strong organizational skills with the ability to prioritize and manage multiple tasks.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).</li>
<li>Professional demeanor with strong attention to detail.</li>
<li>Ability to work independently and proactively in an office environment.</li>
</ul>
<div></div><div><b>Preferred Qualifications:</b></div>
<ul><li>Hospitality industry experience.</li>
<li>Event planning or corporate meeting coordination experience.</li>
<li>Experience with AI.</li>
</ul>
<div></div><div><b>Physical Requirements:</b></div>
<ul><li>Frequently required to sit, stand, talk and hear.</li>
<li>This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.</li>
</ul>
<div></div><div><i>Hotel Management and Consulting, Inc. reserves the right to modify, change, or apply this job description in any way the company desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains &ldquo;at will&rdquo;. These job requirements are subject to change to reasonably accommodate qualified disabled individuals.</i></div>
<div></div><div><i>Equal employment opportunities (EEO) to all employees and applicants are provided without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), political affiliation, military status, or other non-merit-based factors.</i></div>
<div></div><div><i>We comply with applicable federal, state, and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, job transfer, leaves of absence, compensation, and training. In the event of a favorable hiring decision, we participate in E-Verify.</i></div>
<div></div><div><i>Any form of unlawful harassment of employees or applications for reasons based on race, color, religion, gender identity, sexual orientation, national origin, age, disability, or veteran status is strictly prohibited. Improper interference with the ability of employees to perform their expected job duties is not tolerated. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions. We are a Drug Free workplace.</i></div></div><div></div>

Care Connection Transport Services

<p><b>Location:</b> Santa Maria in office<br/><b>Job Type:</b> Full-Time <b>|</b>Hourly rate based on experience<br/><b>Company:</b> Care Connection Transportation Services</p><p><b>Overview</b></p><p>Care Connection Transportation Services is seeking a highly organized, resourceful, and proactive <b>Executive Assistant</b> to provide high-level administrative and creative support to our office team. This role is ideal for a <b>self-starter</b> who thrives in a fast-paced environment, needs minimal direction, and can manage multiple priorities with confidence and professionalism.</p><p>The Executive Assistant will support leadership in both operational and strategic initiatives, including project coordination, contract management, marketing support, and <b>identifying new business opportunities through contracts, grants, and competitive bids</b>. This position offers a unique opportunity to contribute directly to the company's efficiency and long-term growth.</p><p><b>Key Responsibilities</b></p><ul><li><b>Executive Support:</b> Manage calendars, schedule meetings, prepare agendas, take minutes, and follow up on action items.</li><li><b>Project Coordination:</b> Track deadlines, deliverables, and task completion across multiple projects.</li><li><b>Contract &amp; Proposal Management:</b> Maintain compliance tracking systems, ensure proper documentation is submitted, and support auditing processes.</li><li><b>Business Development Support:</b> <b>Actively research and identify new contract, grant, and growth opportunities</b>; assist in preparing and submitting competitive proposals and bids.</li><li><b>Marketing Assistance:</b> Assist with designing and proofreading marketing materials (brochures, flyers, social media content) using tools like <b>Canva</b>.</li><li><b>Social Media Management:</b> Support content creation, scheduling, and engagement tracking.</li><li><b>Proofreading &amp; Editing:</b> Review internal and external documents for professionalism, clarity, and correctness.</li><li><b>General Office Duties:</b> Manage phone calls, office supplies, filing systems, and the cleanliness of shared spaces.</li><li><b>Clerical Support:</b> Handle data entry, document prep, printing, scanning, and copying.</li><li><b>Confidentiality:</b> Handle sensitive information with a high level of discretion.</li><li><b>Special Projects:</b> Take initiative on additional assignments as needed.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience as an <b>Executive Assistant</b>, <b>Administrative Assistant</b>, or in a similar role.</li><li>Demonstrated ability to work <b>independently with minimal supervision</b> and take full ownership of tasks.</li><li>Experience with <b>contract proposal preparation</b>, <b>document management</b>, and/or <b>grant applications</b>.</li><li>Strong research skills for identifying new business and funding opportunities.</li><li>Exceptional organizational and multitasking skills.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in <b>Microsoft Office Suite</b> (Word, Excel, PowerPoint, Outlook).</li><li>Experience with <b>Canva</b> or other graphic design tools.</li><li>Understanding of <b>social media platforms</b> and content strategy.</li><li>Strong proofreading skills and attention to detail.</li><li>High degree of professionalism, discretion, and reliability.</li><li>High school diploma required; associate&rsquo;s or bachelor&rsquo;s degree preferred.</li></ul><p><b>The Right Fit</b></p><ul><li><b>Day-one ready</b>, prepared to hit the ground running and take initiative with minimal guidance.</li><li>A <b>proactive problem-solver</b> who takes ownership and sees projects through to completion.</li><li>A <b>detail-oriented and strategic thinker</b> who understands how to contribute to business growth.</li><li>A professional who thrives with <b>autonomy</b>, yet collaborates well with others.</li><li>Comfortable <b>navigating contracts, grants</b>, and public/private <b>procurement opportunities</b>.</li><li>Adaptable and enthusiastic about working in a mission-driven, growing organization.</li></ul><p>Job Type: Full-time</p><p>Pay: $20.00 - $25.00 per hour</p><p>Expected hours: 35 &ndash; 40 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Administration Work: 2 years (Preferred)</li></ul><p>Work Location: In person</p>

HIRE Strategies

<div>
 <p>
  <strong>
   Location:
  </strong>
  &nbsp;Onsite- Raleigh, NC
 </p>
 <p>
  <strong>
   Type:
  </strong>
  &nbsp;Full-Time |&nbsp;
  <strong>
   Reports to:
  </strong>
  &nbsp;Human Resources Manager
 </p>
 <p>
  <strong>
   Industry:
  </strong>
  &nbsp;Architecture, Engineering, or Construction experience preferred.
 </p>
 <p>
  Are you an organized, proactive powerhouse who thrives in a fast-paced environment where no two days are the same? Are you looking for a role where you&rsquo;re not just supporting leaders &mdash; you're becoming an essential part of the company&rsquo;s future?
 </p>
 <p>
  If you&rsquo;re searching for a long-term role where your skills are valued, your ideas matter, and your work truly supports meaningful progress, this is the role for you!
 </p>
 <p>
  <br/>
 </p>
 <strong>
  What You&rsquo;ll Do:
 </strong>
 <p>
  As an&nbsp;
  <strong>
   Executive Assistant
  </strong>
  , you'll be the right hand to our executive team, keeping operations smooth, communication flowing, and projects moving forward. You&rsquo;ll play a key role in helping our leadership stay focused, prepared, and connected.
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Be the primary liaison between executives and staff, clients, and key external partners
  </li>
  <li>
   Own calendar management, email oversight, and day-to-day coordination for executive leaders
  </li>
  <li>
   Plan and schedule meetings, events, and internal milestones with efficiency and foresight
  </li>
  <li>
   Prepare and submit timesheets, expense reports, and internal communications with accuracy
  </li>
  <li>
   Make seamless travel arrangements for executives and senior team members
  </li>
  <li>
   Answer, screen, and route phone calls while managing email and physical correspondence
  </li>
  <li>
   Maintain and update mailing and distribution lists to keep communications running smoothly
  </li>
  <li>
   Coordinate with departments on executive-related initiatives (e.g., sponsorships, campaigns, public events)
  </li>
  <li>
   Assist with planning engaging company-wide events like open houses, holidays, and anniversaries
  </li>
  <li>
   Provide critical support on clerical tasks: proofreading, filing, organizing, transcribing, and document management
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <strong>
  What You Bring:
 </strong>
 <ul>
  <li>
   5+ years of proven success in an Executive Assistant or high-level Administrative Support role
  </li>
  <li>
   Expert-level knowledge of Microsoft Office Suite, including Microsoft Teams
  </li>
  <li>
   Exceptional communication, organization, and time management skills
  </li>
  <li>
   A sense of discretion, confidentiality, and professional integrity
  </li>
  <li>
   A positive, solutions-oriented attitude &mdash; you know how to anticipate needs before they arise
  </li>
  <li>
   Bonus: Experience working in the&nbsp;
   <strong>
    Architecture, Engineering, or Construction
   </strong>
   &nbsp;industry is a plus!
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <strong>
  Why Join Our Client?
 </strong>
 <ul>
  <li>
   <strong>
    Be Valued:
   </strong>
   &nbsp;You&rsquo;re not just filling a seat -you&rsquo;re helping shape the rhythm of leadership.
  </li>
  <li>
   <strong>
    Grow With Us:
   </strong>
   &nbsp;This is a long-term opportunity with room for advancement and professional development.
  </li>
  <li>
   <strong>
    Make an Impact:
   </strong>
   &nbsp;Your role helps streamline operations and make work more human for everyone involved.
  </li>
  <li>
   <strong>
    Celebrate Together:
   </strong>
   &nbsp;We love team events, shared milestones, and building a positive, people-first culture.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Direct Apply Link
 </p>
 <p>
  https://evoportalus.tracker-rms.com/HIREStrategies/apply?jobcode=6841
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
</div>


OneClick Code

<div><div><b>About the Company</b></div><div></div><div><br>
At OneClick Code, we are revolutionizing the roofing and restoration industry through smart automation, data transparency, and instant access to critical building information. Our mission is to empower contractors, adjusters, and insurance professionals with accurate, jurisdiction-specific codes and permit data, instantly, so they can work smarter, not harder.</div><p>
Founded in 2018, with a vision to eliminate the inefficiencies and guesswork that slow down claims and repairs, OneClick Code has become the go-to platform for accessing trusted roofing codes, manufacturer specifications, tax jurisdiction data, and permit requirements, all in just one click.</p><p>
We're a fast-growing, venture-backed startup that thrives on innovation, collaboration, and impact. As we scale, we're looking for mission-driven team members who are passionate about using technology to bring clarity and confidence to an often-overlooked corner of the construction world.</p><div></div><div><b><br>
The Opportunity</b></div><div></div><p><br>
OneClick is seeking a highly organized and proactive<b> Executive Assistant</b> to provide high-level support to our CEO and Executive Leadership Team. In this pivotal role, you will manage day-to-day operations, coordinate cross-functional initiatives, and ensure smooth execution of administrative, travel, and office management responsibilities. Your work will enable the CEO and leadership team to focus on strategic priorities and company growth.</p><p>
Success in this position requires resilience, adaptability, and the ability to excel in a fast-paced, entrepreneurial environment. We&rsquo;re looking for someone with exceptional time management and organizational skills, who can anticipate needs, solve problems proactively, and take initiative without constant direction.</p><div></div><div><b><br>
Responsibilities</b></div><ul><li><b>
Executive &amp; Leadership Support</b></li><li>
Strategically manage the CEO&rsquo;s calendar, including scheduling, prioritization, and coordination of complex meeting logistics across multiple time zones.</li><li>
Support the CEO with tasks and coordination related to his other business ventures, such as sharing resources, aligning on scheduling needs, and facilitating smooth communication with external stakeholders.</li><li>
Provide support for select personal tasks for the CEO to ensure seamless schedule management, such as coordinating appointments, family events, and other personal commitments as needed.</li><li>
Support the broader executive leadership team with scheduling, meeting preparation, and follow-ups, and/or special projects to ensure alignment and execution on strategic initiatives.</li><li>
Work closely with the Chief of Staff on operational priorities, including monitoring company-wide initiatives, tracking action items, and ensuring alignment between executive objectives and day-to-day execution.</li></ul><h3 class="jobSectionHeader"><b>
Travel &amp; Event Coordination</b></h3><ul><li>
Manage end-to-end travel logistics for event participants, including bookings, cancellations, and alignment with event schedules.</li><li>
Oversee and execute all company travel logistics beyond events, supporting travel needs for all employees across the organization.</li><li>
Coordinate with internal teams and external vendors to ensure seamless travel experiences and real-time issue resolution.</li><li>
Prepare detailed itineraries, track expenses, and align travel plans with overall event and project objectives.</li><li>
Partner with the Marketing team to coordinate mailing, shipping, and receiving of items for tradeshows.</li></ul><h3 class="jobSectionHeader"><b>
Office &amp; Operations Management</b></h3><ul><li>
Maintain and regularly update key company documents and resources within Google Drive, ensuring information is accurate, organized, and easily accessible for internal teams and leadership.</li><li>
Oversee daily office operations, including ordering and managing supplies, maintaining equipment, and managing vendor relationships to ensure a productive and efficient work environment.</li><li>
Handle incoming and outgoing mail, shipping, and deliveries; ensure timely distribution and maintain accurate records when needed.</li><li>
Liaise with building management, service providers, and contractors to address office maintenance, repairs, and facility needs.</li></ul><div></div><div><b><br>
Qualifications</b></div><ul><li>
3+ years as an Executive Assistant, Administrative Assistant, or similar role supporting C-level executives.</li><li>
Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines.</li><li>
Strong written and verbal communication skills, with the ability to draft professional correspondence and interact confidently with internal and external stakeholders.</li><li>
High level of discretion and confidentiality in handling sensitive information.</li><li>
Proficiency in productivity and collaboration tools (e.g., Google Workspace, Microsoft Office Suite, Slack, project management software like Asana or Trello).</li><li>
Calendar and travel management expertise, including coordinating complex schedules and international travel.</li></ul><div></div><div><b><br>
Compensation and </b><b>Benefits</b><b>:</b></div><ul><li>
Annual salary range is $70,000 - $85,000, based on experience.</li><li>
Equity opportunity</li><li>
Comprehensive benefits, including medical, dental, and vision coverage</li><li>
Medical and Dependent FSAs</li><li>
Cover 80% of premiums for employee-only plans and 50% for dependents</li><li>
401k</li></ul><div>
.</div><div></div><div><b><br>
Location: </b>Englewood, CO</div></div><div></div>

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