assistant manager

legal assistant

administrative assistant

assistant general manager

human resources assistant

executive assistant

Scholastic

<div>
 
 
 The Opportunity:
 
 
 
 The Executive Assistant to the Chief Digital Officer (CDO) is a high-visibility role providing strategic, administrative, and operational support to a C-Suite leader responsible for elevating Scholastic&rsquo;s digital expression, enhancing customer experiences, and leveraging data to optimize all aspects of the business. The CDO drives Scholastic&rsquo;s data initiatives and digital practice with a core approach of transforming customer insights into strategies and solutions that directly serve customers&rsquo; needs.
 
 
 
 
 
 As a key member of the Digital Services division, the Executive Assistant will serve as the CDO&rsquo;s trusted partner&mdash;managing priorities, streamlining workflows, and ensuring seamless communication across a complex network of senior executives, cross-functional teams, and external partners. This role requires exceptional judgment, professionalism, and discretion in handling sensitive information while anticipating needs and proactively addressing challenges.
 
 
 This is an opportunity to contribute to Scholastic&rsquo;s digital transformation at the highest levels of leadership, enabling the CDO to focus on driving enterprise-wide data and digital strategies.
 
 
 This role requires being in the NYC office a minimum of three days a week.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage the CDO&rsquo;s complex and rapidly evolving calendar, ensuring time is allocated to strategic priorities and high-impact meetings.
 </li>
 <li>
 Serve as the primary liaison for the CDO with senior executives, board members, key stakeholders, and external partners, maintaining a high level of professionalism and discretion.
 </li>
 <li>
 Prepare agendas, briefing documents, and supporting materials for meetings, ensuring the CDO is fully equipped for productive discussions and decision-making.
 </li>
 <li>
 Support cross-functional initiatives within the Digital Services division by coordinating schedules, tracking deliverables, and facilitating information flow.
 </li>
 <li>
 Coordinate and track follow-up actions from meetings and projects, ensuring deadlines are met and progress is communicated.
 </li>
 <li>
 Manage confidential and sensitive information with the utmost discretion, exercising sound judgment in all communications.
 </li>
 <li>
 Anticipate operational and administrative needs, identifying opportunities to improve efficiency and effectiveness in the CDO&rsquo;s workflow.
 </li>
 </ul>
 
 
 
 
 
 About Scholastic
 
 
 
 For more than 100 years, Scholastic Corporation (NASDAQ: SCHL) has been meeting children where they are &ndash; at school, at home and in their communities &ndash; by creating quality content and experiences, all beginning with literacy. Scholastic delivers stories, characters, and learning moments that empower all kids to become lifelong readers and learners through bestselling children&rsquo;s books, literacy- and knowledge-building resources for schools including classroom magazines, and award-winning, entertaining children's media. As the world's largest publisher and distributor of children's books through school-based book clubs and book fairs, classroom libraries, school and public libraries, retail, and online, and with a global reach into more than 135 countries, Scholastic encourages the personal and intellectual growth of all children, while nurturing a lifelong relationship with reading, themselves, and the world around them. Learn more at www.scholastic.com.
 
 
 
 
 
 Some benefits that we offer:
 
 <ul>
 <li>
 Full suite of health and wellness benefits (including a $0 deductible Medical Plan)
 </li>
 <li>
 Retirement Savings Plan 401(k) with options for both Roth and Traditional Contributions
 </li>
 <li>
 Tuition-Free programs for undergraduate and graduate degrees
 </li>
 <li>
 Generous Parental Leave Program
 </li>
 <li>
 Employee Stock Purchase Plan (ESPP) with opportunity for discounted stock at a 15% discount
 </li>
 </ul>
 
 Thank you for your consideration in choosing Scholastic.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 
 Knowledge, Skills, and Abilities:
 
 
 <ul>
 <li>
 Exceptional organizational and time-management skills with the ability to balance multiple priorities under tight deadlines.
 </li>
 <li>
 Strong written and verbal communication skills, including the ability to create and edit executive-level documents and presentations.
 </li>
 <li>
 High degree of professionalism, discretion, and integrity in managing sensitive and confidential matters.
 </li>
 <li>
 Proficiency with Microsoft Office Suite, Google Workspace, and collaboration/project management tools (e.g., Slack, Zoom, Asana).
 </li>
 <li>
 Ability to work effectively with C-Suite executives, cross-functional leaders, and external partners.
 </li>
 <li>
 Strategic thinking and problem-solving skills, with the ability to anticipate needs and act proactively.
 </li>
 <li>
 Adaptability, resilience, and composure in fast-paced, changing environments.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 10 years of executive assistant or senior administrative experience supporting C-Suite or senior executives, ideally a Chief Digital Officer or Chief Technology Officer in a corporate environment.
 </li>
 <li>
 Experience coordinating projects and facilitating cross-functional communication in a complex organizational setting.
 </li>
 </ul>
 
 
 
 
 
 Education:
 
 
 
 Bachelor&rsquo;s degree preferred; equivalent combination of education and relevant experience considered.
 
 
 
 
 
 
 Time Type:
 
 
 
 Full time
 
 
 
 
 
 
 Job Type:
 
 
 
 Regular
 
 
 
 
 
 
 Compensation Range:
 
 
 
 Annual Salary: 100,000.00 - 110,000.00
 
 
 
 
 
 
 EEO Statement:
 
 
 
 Scholastic is an Equal Opportunity Employer. Our policy is clear: there shall be no discrimination on the basis of race, religion, color, sex, pregnancy, national origin, marital status, sexual orientation, gender identity or expression, age, non-disqualifying physical or mental disability, or status as a disabled veteran or Vietnam veteran. Those factors shall not influence the determination of qualifications for a job or other opportunity within the company. Further, all personnel actions (such as compensation, tuition aid, benefits, transfers, promotions, and dismissals, company-sponsored training, social and recreational programs) shall be administered without discrimination.
 
 
 EEO is the Law Poster
 
 
 EEO Scholastic Policy Statement
 
 
 Pay Transparency Provision
 
</div>

Executive Assistant

Treehouse

<div>Description:

The Executive Assistant works in close partnership with their assigned leadership members and contributes to Treehouse&rsquo;s success by helping them build strong, efficient and collaborative partnerships internally and externally. In this role, the Executive Assistant will support their assigned leadership member(s), in tracking complex and competing priorities and working to ensure that their time is prioritized on meeting our mission and intended impact.
Requirements: 
Essential Duties and Responsibilities:
Administration and Calendar Management<ul><li>Provide targeted executive administrative support, serving as their assigned leadership members' first point of contact and response to staff inquiries, requests, and concerns.</li><li>Provide sophisticated calendar management for their assigned senior leadership members, prioritizing inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day operations.</li><li>Provide administrative meeting support to their assigned senior leadership member and their Department at their Senior leadership member&rsquo;s discretion, including scheduling; serving as their assigned leadership member's liaison; preparing agendas, presentations and materials; taking notes or minutes; room reservation, setup and cleanup; and running virtual and in-person technology.</li><li>Prepare, develop, and execute presentations, including researching, drafting and finalizing complex documents and reports, as assigned.</li><li>Reliably maintain assigned departmental administrative records in accordance with requirements.</li><li>Route DocuSign signatures and facilitate invoice approval.</li><li>Ensure the timely and accurate submission of all related documentation.</li><li>Schedule, process and track travel arrangements.</li><li>Maintain confidentiality of information and sign a confidentiality agreement.</li></ul>
Executive Communications and Culture Development<ul><li>Coordinate communication and messaging on behalf of their assigned senior leadership member. Often called to communicate on behalf of their assigned leadership members.</li><li>Collaborates with the Communication team to align their assigned leadership members&rsquo; content and timing for team meetings and other events.</li><li>Partner with Executive Team, Employee Success and Racial Equity team, and Equity leadership to support a positive culture and proactive communications.</li></ul>
Project and Initiative Management<ul><li>Responsible for project management administration in support of their assigned senior leadership member including managing budgets, timelines, contracts, and resources. May work independently or in collaboration with Project Manager or other Executive Assistants to scope and administer projects, manage logistics, keep records and report on outcomes.</li><li>Responsible for project management administration, as assigned by senior leadership member in support of the department.</li><li>Work in collaboration with other Administrative Staff across the organization to ensure that projects are in alignment and are appropriately resourced.</li><li>Support specific strategic departmental projects/initiatives, including scoping, tracking goals and success metrics, and reporting on outcomes.</li><li>Edit and proofread organizational as identified by Senior Director in collaboration with content experts to ensure materials are clear, accurate, and accessible.</li><li>Manage Department SharePoint site to support assigned department which could include design, document organization and ensuring up-to-date access for stakeholders.</li><li>Draft, review, and update templates for MOUs and DSAs ensuring compliance and consistency across agreements.</li><li>Track status of MOU&rsquo;s and DSAs, communicating deadlines with stakeholders and following up as necessary.</li><li>Maintain and update the school district contact database, including tracking superintendent changes.</li><li>Track and manage contract deliverables for senior leadership members, providing regular updates and status reports.</li></ul>
Departmental Support<ul><li>Identify opportunities for Treehouse to improve processes and systems to allow the organization to scale and grow impact.</li><li>Partner with their senior leadership member and other leaders, making sure that the department&rsquo;s operating rhythm, agenda, and priorities enable Treehouse to stay in sync and achieve its strategic goals.</li><li>Assist with the development and implementation of program initiatives, providing logistical support and contributing to project planning.</li><li>Provide support for program-related meetings, including notetaking and follow-up action tracking.</li><li>Plan and execute department events, off-sites, and leadership retreats, handling logistics, vendor management, and budget tracking.</li><li>Facilitate communication across the Programs Department and with external partners, ensuring consistent and clear information flow between leadership and staff.</li><li>Act as a liaison between the your Executive and Department and other internal teams (Finance, Employee Success, IT, Risk Management, etc.), and members of Treehouse&rsquo;s Board of Directors and Committees of the Board supporting alignment on project deliverables and deadlines.</li><li>Serve as thought partner for Executive when developing strategy and program operations.</li></ul>
Secondary Functions<ul><li>Serve as backup for Office Manager duties during absences, including managing daily office operations, answering the main phone line, ordering office supplies, receiving and distributing mail, and monitoring the Treehouse info inbox to respond to general inquiries for up to 2 months.</li><li>Maintain confidentiality of information and sign a confidentiality agreement</li><li>Other duties as assigned.</li></ul>
Qualifications:<ul><li>3-5 years&rsquo; minimum experience in an executive assistant or similar function for a senior executive leader, ideally a CEO or Executive Director of a nonprofit organization, or equivalent experience interfacing with seasoned executives in a fast-paced environment.</li><li>Demonstrated commitment to racial equity and social justice and ability to effectively engage in candid conversations about diversity, equity, inclusion, and justice.</li><li>Reliable transportation and if driving on Treehouse business, current driver's license, and minimum WA State driver insurance coverage required. The driving record must be approved by the Treehouse insurance provider.</li><li>Must clear criminal record and motor vehicle driving background checks.</li></ul>
Knowledge, Skills, and Abilities:<ul><li>Ability to communicate complex concepts concisely, clearly, and effectively across multiple levels including the executive leadership team, peers, and managers.</li><li>Sound judgment, tact, diplomacy, integrity, confidentiality, and professionalism in communicating information and working with all levels of employees.</li><li>Strong sense of self-awareness, can relate well, learn quickly, and adapt to changes while remaining calm under pressure.</li><li>Excellent written and oral communication skills including experience recording meeting minutes and action items.</li><li>Demonstrated ability to treat sensitive/confidential information with appropriate discretion.</li><li>Lead, influence, and inspire without formal authority.</li><li>Excellent time management skills with proven ability to meet deadlines.</li><li>Excellent attention to detail and accuracy.</li><li>Excellent problem solving and skills with the ability to manage upward.</li><li>Excellent customer service skills, handling inquiries and issues with diplomacy and discretion.</li><li>Ability to build credibility and relationships quickly across functions.</li><li>A good sounding board for others, with a low ego and ability to anticipate the needs of a busy executive.</li><li>Demonstrated ability to effectively manage multiple projects and with various deadlines.</li><li>Demonstrated ability to build working relationships with individuals of various ages, cultures, socioeconomic backgrounds, and abilities.</li><li>Ability and aptitude with Microsoft Office 365 and other technology necessary for successful day- to-day functioning in the business environment, specifically: Intermediate to advanced proficiency in OneNote, Excel, Word, PowerPoint, Outlook, Zoom, and Teams.</li></ul>
Working Conditions:<ul><li>Full-time, Hybrid</li><li>Monday - Friday</li><li>8:00 am to 5:00 pm</li><li>Location: 2100 24th Ave S., Suite 200, Seattle WA, 98144</li></ul>
Physical and Mental Conditions:<ul><li>Mental Requirements &ndash; ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances and to interact effective with people in a positive manner that creates confidence and trust.</li><li>Physical Requirements &ndash; long periods of stationary work, working on a computer, moving between various work areas, going up and down stairs, talking on the phone, work with a computer/office equipment, and sitting at a desk or table while listening, talking, and taking notes.</li></ul>
Equal Opportunity Employer Statement:
Treehouse values diversity and it is expressed in all aspects of our work, from the individuals and communities we serve to our organizational culture, employees and volunteers. We understand that historic structural inequities have influenced each one of us, and we use this knowledge to deliberately cultivate the success of all people and treat everyone with dignity, humanity and respect.
Treehouse believes that our capacity to effect sustainable change is strengthened when diverse individuals, beliefs and perspectives are included. We model an institutional commitment to equity by investing resources at all levels and working toward measurable indicators of change.
In accordance with the Americans with Disabilities Act, upon request, reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of our positions. This commitment reflects our core belief in creating an inclusive environment that empowers all individuals to contribute fully and meaningfully to our mission.</div> <div id='job-id'>Job Id: 3zlhtZOb1EkfDonz0Eh+C98UIed4m8bTG26PEb3VeGn2w8Umaq+yDVZ6HqnkbxPKS6bbSyO3eGBSKqy4IlsvI9fHk9EwHR5n6JH9YIRGQXGCj4cDE9j6P5EfwgUG2yINC54vKvcwkElrGdUZ2dcuhfRAS03DwjGZHrS9JcU8MG22RTBFRUMfI+NhCqUr</div>

MSI Company

<div>
 
 
 POSITION SCOPE AND ORGANIZATIONAL IMPACT
 
 
 
 Our company is seeking a highly organized and proactive Executive Assistant to support a Division President. This role is instrumental in keeping operations running smoothly across a high-growth, fast-paced national solar business. You will manage complex travel logistics, including private aviation, coordinate leadership meetings and off-site events, and act as a trusted partner handling confidential matters with discretion. The ideal candidate is detail-driven, hospitality-minded, and thrives in a dynamic, high-performance environment.
 
 
 
 
 
 
 ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the President, including calendar management, travel arrangements, and expense reporting
 </li>
 <li>
 Coordinate internal and external meetings, including scheduling, agenda preparation, logistics, and follow-ups
 </li>
 <li>
 Manage sensitive and confidential information with discretion and integrity
 </li>
 <li>
 Strategic &amp; Operational Support
 </li>
 <li>
 Act as a liaison between the President and internal/external stakeholders, including executive leadership, clients, and vendors
 </li>
 <li>
 Prepare briefing materials and background documents for meetings and presentations
 </li>
 <li>
 Support strategic initiatives and special projects as assigned by the President, ensuring timely completion
 </li>
 <li>
 Monitor progress on key projects and ensure follow-through on assigned action items
 </li>
 <li>
 Assist with event planning for leadership meetings, offsites, and corporate functions
 </li>
 <li>
 Coordinate with other executive assistants and administrative staff across departments to align priorities and scheduling
 </li>
 <li>
 Maintain and organize files, both physical and electronic, ensuring accurate records management
 </li>
 </ul>
 
 
 
 
 
 EDUCATION AND WORK EXPERIENCE
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience.
 </li>
 <li>
 5+ years of executive-level administrative experience, preferably supporting C-suite executives in a large organization
 </li>
 <li>
 Strong organizational and project management skills
 </li>
 <li>
 Exceptional written and verbal communication abilities
 </li>
 <li>
 Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools
 </li>
 <li>
 Proven ability to handle confidential information with the utmost discretion
 </li>
 <li>
 High emotional intelligence and interpersonal skills
 </li>
 <li>
 Proactive problem-solving abilities
 </li>
 <li>
 Flexibility and adaptability in a fast-paced environment
 </li>
 <li>
 Strong attention to detail and follow-through
 </li>
 <li>
 Commitment to fostering a positive, team-oriented culture
 </li>
 <li>
 Occasional travel for site visits, special events, and venue evaluations
 </li>
 </ul>
</div>

SD Property Management, LLC

Executive Assistant / Senior Property ManagerFull-Time | Hybrid (Some Remote Work) Supporting Two Owners | Commercial &amp; Real Estate | Pickleball Clubs | Business OperationsAbout the RoleWe are seeking a proactive and highly organized Executive Assistant / Senior Property Manager to support two business owners across multiple ventures, including commercial real estate and fast-growing pickleball clubs. This role combines administrative excellence, property management responsibilities, and operational support in a dynamic, entrepreneurial environment.The ideal candidate is detail-oriented, tech-savvy, and thrives in a fast-paced setting where priorities shift quickly. This position offers hybrid flexibility with substantial work-from-home opportunities, balanced with in-person tasks when required.Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate tasks efficiently</li><li>Prepare meeting agendas, capture detailed notes, and track follow-ups/action items</li><li>Organize and manage mail, email, and text correspondence across multiple businesses</li><li>Communicate professionally with clients, vendors, investors, employees, and residents</li><li>Handle administrative tasks related to both real estate and business operations</li><li>Support business projects and coordinate task execution among teams</li><li>Maintain well-organized digital files and shared documents</li><li>Perform occasional in-person errands and site visits as needed</li></ul>Preferred Skills &amp; Tools<ul><li>Proficiency in Microsoft Office and Google Workspace</li><li>Excellent written and verbal communication skills</li><li>Strong attention to detail and ability to manage multiple priorities simultaneously</li><li>Experience with property management software and CRMs is a plus</li><li>Social media content creation and basic video editing skills are a strong advantage</li></ul>Requirements<ul><li>Full-time availability with flexibility to handle urgent matters as they arise</li><li>Stable personal transportation for site visits or errands</li><li>Participation in weekly team/owner meetings</li><li>Self-directed, resourceful, and comfortable in a dynamic work culture</li><li>Highly trustworthy with access to confidential business information</li></ul>Perks &amp; Benefits<ul><li>Hybrid work flexibility with substantial work-from-home hours</li><li>Direct mentorship from business owners and exposure to multiple industries</li><li>Opportunity to contribute to innovative, growing ventures</li><li>Competitive pay with regular raises based on performance</li><li>Gas and toll tag allowance for work-related travel</li><li>Company training and professional development support</li><li>Entrepreneurial, fast-paced culture with room for career growth</li></ul>Job Type: Full-timePay: $46,840.89 - $56,410.53 per yearBenefits:<ul><li>Flexible schedule</li></ul>Ability to Commute:<ul><li>Katy, TX 77494 (Preferred)</li></ul>Ability to Relocate:<ul><li>Katy, TX 77494: Relocate before starting work (Preferred)</li></ul>Work Location: Hybrid remote in Katy, TX 77494 <div id='job-id'>Job Id: +tseNoVSe82iq6nArGwF2xxhe8A+D5QNeRaKasXQEnRqa9RR8zDVX8M5C1ZnSl/PZgk1y995zpMcqjHQY1oJ8514+e2H8iqwa+u5e28DR/JfePDaSWhTToUB</div>

Lensa

<div>
 Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for City of New York. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice.
 
 
 
 Job Description
 
 
 
 
 
 PLEASE NOTE THAT ONLY EMPLOYEES PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE TITLE WILL BE CONSIDERED
 
 
 
 
 The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system&rsquo;s 2,000 square mile watershed that extends 125 miles north and west of the City.
 
 
 The Bureau of Public Affairs (BPAC) manages the public information, community outreach and legislative affairs of the Agency. It is responsible for all media inquiries, environmental education, special projects and events, production of all public information, both print and electronic, and has responsibility for managing agency-wide graphic and photographic needs.
 
 
 BPAC is seeking an Executive Assistant to provide specialized administrative support to the BPAC Team. Reporting to the Deputy Commissioner, the Executive Assistant performs a variety of complex and confidential administrative support duties for several members of the BPAC Senior Leadership Team. The Executive Assistant will work on assignments that are sensitive in nature and has high-level contacts inside and outside the agency and will develop, implement, and support sound internal office practices and procedures.
 
 
 
 Tasks Will Include But Not Be Limited To
 
 
 
 <ul>
 <li>
 Performs various administrative and executive support tasks while managing sensitive matters with a high level of confidentiality and discretion.
 </li>
 <li>
 Responsible for strategic calendar management, including scheduling meetings, coordinating recurring check-ins, updating attendees, and communicating across multiple organizations to schedule events for BPAC staff.
 </li>
 <li>
 Complete mileage reports, expense reimbursements, travel arrangements, and related documents for individuals and groups.
 </li>
 <li>
 Act as the project coordinator for team meetings, including all-staff meetings, community board meetings, Mayor&rsquo;s Office events, etc.
 </li>
 <li>
 Produce and edit internal and external correspondence and materials, as needed.
 </li>
 <li>
 Support Deputy Commissioner before and after key meetings with reminders about content and draft follow-up communications.
 </li>
 <li>
 Build meaningful and trusting relationships with agency staff, community stakeholders, public officials, etc. to facilitate positive outcomes and contribute to a high-performing collaborative culture.
 
 
 </li>
 </ul>
 PRINCIPAL ADMINISTRATIVE ASSOC - 10124
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
 </li>
 <li>
 An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
 </li>
 <li>
 A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
 </li>
 <li>
 Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3&frac12; years.
 
 
 </li>
 </ul>
 Additional Information
 
 
 The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
 
 
 Salary Min: $ 64,137.00
 
 
 Salary Max: $ 98,017.00
 
 
 If you have questions about this posting, please contact support@lensa.com
</div>
 <div id='job-id'>Job Id: 2yfU+s5O38nJ+SXfDqYn9tJedWwyLxuoB4r6+HvvMUlHJpEbW17DGvX90NiYPJLsYS9fN3JUkngsLpPRCvDZwABBp9tvpTQX06Fusv7g6IlDsL95CmTQjU85C+fqgd/TV8fqTrtLRK8A9iDOkKnUuzycGa0X6BlAEM8OWZYleRuZjlCaZhLpWbtp5vCPGEy4ZIqPB+8H2FcBO16KrD/rcFBXviIkuVLdbJgap/v8D3XoDS0LqDFNPLrnerJX5JWG02qqCDD9PrlByzQZX1KYOu40idgs1ayZtZVhkn8qfuCFwg83yFZ5goB7AUHGdixG2vP4ljlDmMYorUg=</div>

<div>XQ Institute is the nation's leading organization dedicated to rethinking the high school experience so that every student graduates ready to succeed in life. We work in communities nationwide, with individual schools and entire school systems, to help them dream big about what high school could be, turn their innovative ideas into action, and create more rigorous and equitable schools.
The Opportunity
XQ Institute seeks a highly organized and proactive Executive Assistant to provide comprehensive administrative support to both the Chief of Community &amp; External Partners and Chief of Content &amp; Editorial. This dual-executive support role requires exceptional time management, communication skills, and the ability to prioritize effectively in a fast-paced environment. The ideal candidate will serve as a critical liaison between these executives and internal teams, external partners, and key stakeholders, as well as operating as a part of an executive assistant administrative team that supports the needs of the entire organization.
Requirements
Key Responsibilities<ul>
<li>Manage complex calendars for both executives, including scheduling meetings, coordinating travel arrangements, and ensuring efficient time management.</li>
<li>Provide comprehensive administrative support, including expense reporting, document preparation, contract management, correspondence management, and meeting logistics (meeting templates, meeting material prep, etc).</li>
<li>Coordinate and prepare materials for key meetings, board presentations, and external engagements.</li>
<li>Anticipate the needs of the executives, proactively identifying opportunities to improve efficiency and effectiveness.</li>
<li>Collaborate and partner with other executive assistants in the organization through weekly meetings, planning sessions, to provide seamless, nimble and comprehensive administrative coverage throughout the organization.</li>
<li>Act as a liaison with other departments, ensuring smooth information flow and follow-through on cross-departmental initiatives.</li>
<li>Coordinate department events, offsites, and activities to foster team cohesion and alignment.</li>
<li>Assist with project and event management tracking for high-priority initiatives.</li>
<li>Screen and prioritize incoming communications, responding to routine inquiries independently and routing others appropriately.</li>
<li>Support special projects and initiatives as needed, showing flexibility and adaptability.</li>
</ul>Qualifications<ul>
<li>5-10 years of experience in an executive support position.</li>
<li>Excellent written and oral communication skills.</li>
<li>Superior project management skills, a keen eye, and attention to detail.</li>
<li>Experience managing complex calendars for proactive efficient time management.</li>
<li>Experience managing travel and coordinating the details for</li>
<li>Ability to track content deadlines, submissions, and production timelines.</li>
<li>Meticulously organized and detailed, with a keen eye and careful attention to detail with follow-through of short-term and long-term tasks.</li>
<li>Exceptional interpersonal skills; ability to develop relationships with a wide range of individuals and proven ability to collaborate with a diverse, multi-functional team.</li>
<li>&ldquo;Self-starter&rdquo; willingness to take the initiative and works well both independently and collaboratively.</li>
<li>Obsession with resolving inefficiencies and a proactive sense of urgency in creating solutions.</li>
<li>Ability to communicate effectively and in a timely manner, both verbally and in writing, with colleagues, vendors, consultants, partners, and XQ audiences.</li>
<li>Experience navigating various project management and organizational software platforms (Google Workspace, Outlook, Slack, Asana, Salesforce, Expensify).</li>
<li>Mission-oriented commitment to understanding and articulating the mission, programs, and activities of XQ.</li>
<li>Familiarity with editorial workflows, publishing schedules, and content review cycles is a plus.</li>
<li>Flexibility and willingness to perform other tasks as assigned and to learn, grow, and stretch.</li>
<li>Bachelor&rsquo;s degree.</li>
</ul><h3 class="jobSectionHeader">XQ Mindsets</h3>
We ground our work in a shared set of mindsets that guide how we show up together and in the world:<ul>
<li>100% accountability &ndash; Take responsibility for collective success and impact.</li>
<li>Maker mindset &ndash; We build stuff. Build, test, learn, and iterate quickly.</li>
<li>We are the ones we&rsquo;ve been waiting for &ndash; Take initiative to create solutions.</li>
<li>Opportunity knocks &ndash; Embrace pivots and challenges with agility and joy.</li>
<li>Stand on the shoulders of giants &ndash; Honor and build upon the work of those before us with respect and reverence.</li>
</ul>Benefits
Compensation
The salary for this role is highly competitive and commensurate with experience. XQ offers excellent organizational benefits.
Salary range: $130k - $150k
Location
XQ is based in Oakland, CA with offices in Washington DC and New York City. This role will be based in Oakland, working out of our Oakland office 5 days a week.</div> <div id='job-id'>Job Id: 9q+FQr+b4+7AgGBHfio425+VQJ5OvCteL9mWAt9bH6aF27C+Xb1NH2hJ4dIBFRXUgRHsaB+g6LF1DRb6iMQzJmqsQQ==</div>

ExxonMobil

<div>About us 
At ExxonMobil, our vision is to lead in energy innovations that advance modern living and a net-zero future. As one of the world&rsquo;s largest publicly traded energy and chemical companies, we are powered by a unique and diverse workforce fueled by the pride in what we do and what we stand for. 
The success of our Upstream, Product Solutions and Low Carbon Solutions businesses is the result of the talent, curiosity and drive of our people. They bring solutions every day to optimize our strategy in energy, chemicals, lubricants and lower-emissions technologies. 
We invite you to bring your ideas to ExxonMobil to help create sustainable solutions that improve quality of life and meet society&rsquo;s evolving needs. Learn more about our What and our Why and how we can work together.<div><div><div><h2 class="jobSectionHeader">
About Houston</h2></div><div> 
ExxonMobil's state-of-the-art campus north of Houston serves as home to its Upstream, Product Solutions and Low Carbon Solutions businesses and their associated service groups. The facility opened in 2014 and accommodates more than 10,000 employees and visitors. 
By bringing many global functional groups together, the campus provides employees with the tools and capabilities needed today, and in the future, to achieve business objectives and accelerate the discovery of new resources, technologies and products. It was designed to foster improved collaboration, creativity and innovation and enhance the company&rsquo;s ability to attract, develop and retain the top talent in the industry. 
The campus is located in Spring, Texas, on 385 wooded acres immediately to the west of Interstate Highway 45 (I-45), at the intersection of I-45 and the Hardy Toll Road, approximately 25 miles from the cultural vibrancy of downtown Houston. 
The campus was constructed to the highest standards of energy efficiency and environmental stewardship. Its design incorporates extensive research into best practices in building and workplace design through extensive benchmarking of the world&rsquo;s top academic, research, and corporate facilities. 
Learn more about what we do in Houston here</div></div><div><div><h2 class="jobSectionHeader">
What role you will play in our team</h2></div><div> 
We are seeking a highly experienced and professional Executive Assistant to provide comprehensive support to senior executive leaders within ExxonMobil. The ideal candidate will have a proven track record of over 15 years in executive-level administrative roles, demonstrating exceptional organizational, communication, and interpersonal skills. This role requires a proactive individual who thrives in a fast-paced, dynamic environment and can manage complex schedules, confidential information, and high-level communications with discretion and efficiency. 
The job location is Spring, TX (Houston Campus)</div></div><div><div><h2 class="jobSectionHeader">
What you will do</h2></div><div> 
<ul><li>
Provide high-level administrative support to senior executives, including calendar management, travel coordination, meeting preparation, and expense reporting</li><li>
Serve as a primary point of contact between executives and internal/external stakeholders, ensuring timely and professional communication</li><li>
Organize and facilitate executive meetings, including agenda preparation, minutes documentation, and follow-up actions</li><li>
Support strategic initiatives and special projects by coordinating resources, tracking progress, and ensuring deadlines are met</li><li>
Handle sensitive information with the utmost discretion and maintain confidentiality at all times</li><li>
Assist with office management tasks, including vendor coordination, supplies procurement, and event planning</li><li>
Foster strong working relationships across departments and with external partners to support executive priorities</li><li>
Coordinate with field operations and engineering teams to align executive schedules with project timelines and site visits</li></ul></div></div><div><div><h2 class="jobSectionHeader">
About you</h2></div><div> 
Skills and Qualifications 
<ul><li>
Minimum of 15 years of experience as an Executive Assistant or in a similar senior administrative role</li><li>
Proven ability to work effectively with C-suite executives and senior leadership</li><li>
Exceptional organizational and time-management skills</li><li>
Strong written and verbal communication abilities</li><li>
High level of discretion and professionalism</li><li>
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, SharePoint, etc.)</li><li>
Ability to manage multiple priorities and adapt to changing demands</li><li>
Bachelor&rsquo;s degree preferred; equivalent experience considered</li><li>
Experience supporting executives in the oil and gas industry, including familiarity with industry terminology and operations</li></ul> 
Preferred Qualifications/ Experience 
<ul><li>
Experience in a corporate or global oil and gas business environment</li><li>
Familiarity with project management tools and practices</li><li>
Strong problem-solving skills and a proactive mindset</li><li>
Ability to anticipate executive needs and act independently</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Your benefits</h2></div><div> 
An ExxonMobil career is one designed to last. Our commitment to you runs deep: our employees grow personally and professionally, with benefits built on our core categories of health, security, finance, and life. 
We offer you:<ul><li>
Pension Plan: Enrollment is automatic and at no cost to you. The basic benefit is a monthly annuity to be paid to you in retirement for the rest of your life</li><li>
Savings Plan: You can contribute between 6% and 20% of your pay and are encouraged to enroll right away. If you contribute at least 6% to your savings plan, the Company will contribute a 7% match.</li><li>
Workplace Flexibility: We have several programs such as &ldquo;Flex your Day&rdquo;, providing ad-hoc flexibility around when and where you work, as well as longer-term programs such as leaves of absence and part-time work</li><li>
Comprehensive medical, dental, and vision plans</li><li>
Culture of Health: Programs and resources to support your wellbeing</li><li>
Employee Health Advisory Program: Provides confidential professional counseling for you and your family, including tools and resources promoting mental health and resiliency at no additional cost to you</li><li>
Disability Plan: Income replacement for when you cannot work due to illness or injury occurring on or off the job. Enrollment is automatic and at no cost to you.</li></ul> 
More information on our Company&rsquo;s benefits can be found at www.exxonmobilfamily.com. 
Please note benefits may be changed from time to time without notice, subject to applicable law.</div></div><div><div><h2 class="jobSectionHeader">
Stay connected with us</h2></div><div> 
Learn more at our website
 
Follow us on LinkedIN and Instagram 
Like us on Facebook 
Subscribe our channel at YouTube</div></div><div><div><h2 class="jobSectionHeader">
EEO statement</h2></div><div> 
ExxonMobil is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability</div></div></div> 
Nothing herein is intended to override the corporate separateness of local entities. Working relationships discussed herein do not necessarily represent a reporting connection, but may reflect a functional guidance, stewardship, or service relationship. 
Exxon Mobil Corporation has numerous affiliates, many with names that include ExxonMobil, Exxon, Esso and Mobil. For convenience and simplicity, those terms and terms like corporation, company, our, we and its are sometimes used as abbreviated references to specific affiliates or affiliate groups. Abbreviated references describing global or regional operational organizations and global or regional business lines are also sometimes used for convenience and simplicity. Similarly, ExxonMobil has business relationships with thousands of customers, suppliers, governments, and others. For convenience and simplicity, words like venture, joint venture, partnership, co-venturer, and partner are used to indicate business relationships involving common activities and interests, and those words may not indicate precise legal relationships. 
Job ID : 81472</div> <div id='job-id'>Job Id: /QbTbQqg2cSb3VPMfIhzFbsy+Y79QKb5eXlgYZR8ZFcC/482oP37YMR4Ic49HLQ1SN2dtrpF+kL2X2h4+caodCft9ZrRILgWigdCZjiB+vzM7t5yM0Tbnk8G5Xfq0kZeuqhQQsSfi8l1YwVJuhy2Gpwz8WYrGjY+Qx+yzdwzAci/gGTCjnnfZtluLdHToZbuAc5Pw8g9FqagY/boMuBIO+BTEXxUQYJbkhjNA3RS</div>

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