executive assistant

White Force Group

<div>
 
 
 Urgent Hiring For Executive Assistant
 
 
 
 
 Location &ndash; Gurgaon Sec 18
 
 
 
 
 Experience &ndash; 3 to 5 Years working experience as an Executive Assistant
 
 
 
 
 Industry - EdTech / Drone Technology / Agriculture / Skill Development
 
 
 
 
 Salary &ndash; UPTO 8 LPA
 
 
 
 
 Note &ndash; Immediate joiner or max with the 15 Days of notice period only
 
 
 
 
 
 
 
 Role Overview:
 
 
 
 
 We are seeking a highly skilled and reliable Executive Assistant (EA) to support senior leadership in managing daily operations, strategic tasks, and confidential communications. The ideal candidate will be proactive, detail-oriented, and experienced in working in fast-paced, dynamic environments.
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 &bull; Act as a liaison between senior executives and internal/external stakeholders
 
 
 
 
 &bull; Manage complex calendars, schedule meetings, and organize travel logistics
 
 
 
 
 &bull; Prepare, review, and manage professional documents such as reports, presentations, and emails
 
 
 
 
 &bull; Coordinate high-level meetings, including agenda planning, minutes, and follow-ups
 
 
 
 
 &bull; Handle sensitive information with a high level of confidentiality and discretion
 
 
 
 
 &bull; Track tasks, action items, and deadlines to ensure timely completion
 
 
 
 
 &bull; Conduct research, compile data, and assist in preparing analytical reports
 
 
 
 
 &bull; Support internal coordination across departments for project execution
 
 
 
 
 &bull; Draft professional correspondence and maintain clear communication on behalf of executives
 
 
 
 
 &bull; Assist with operational or administrative tasks as needed
 
 
 
 
 
 
 
 Required Skills and Qualifications:
 
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration, Commerce, or a related field
 
 
 
 
 &bull; 3&ndash;7 years of proven experience as an Executive Assistant or in a similar executive support role
 
 
 
 
 &bull; Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); experience with Google Workspace is a plus
 
 
 
 
 &bull; Excellent organizational, communication, and interpersonal skills
 
 
 
 
 &bull; Ability to prioritize, multitasks, and works independently under pressure
 
 
 
 
 &bull; Strong problem-solving mindset with attention to detail
 
 
 
 
 &bull; High level of professionalism and reliability
 
 
 
 
 
 
 
 Interested candidates can share their resume in below mentioned email
 
 
 
 
 ilyas@white-force.com
 
 
 
 
 9300755707
 
 
 
 
</div>

Executive Assistant

KL Marketing and Consulting Management Co. W.L.L.

Job Title: Executive AssistantLocation: Adliya, BahrainCompany: KL Marketing and Consulting Management CompanyPosition Overview: The Executive Assistant will provide high-level administrative support to the Managing Director. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.Key Responsibilities:<ul><li>Manage calendars and schedule meetings</li><li>Prepare reports, presentations, and correspondence</li><li>Act as a point of contact between executives and internal or/and external stakeholders</li><li>Handle confidential documents and communications with integrity</li><li>Assist with project management and follow-up on action items</li><li>Organize, update, and maintain accurate records and files</li><li>Execute tasks and responsibilities as assigned by the Managing Director.</li></ul>Qualifications:<ul><li>Proven experience as an Executive Assistant or similar role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Proficiency in Microsoft Office Suite</li><li>Ability to work independently and prioritize tasks effectively</li><li>High level of discretion and professionalism</li></ul>Preferred Qualifications:<ul><li>Bachelor&rsquo;s degree or equivalent experience</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your earliest available start date?</li></ul>Experience:<ul><li>Executive Assistant: 1 year (Preferred)</li></ul>

Al-Wafiq Global Pvt Ltd

Location: Saudi Arabia Gender Requirement: Male Salary: Based on experience Education: Bachelor&rsquo;s Degree preferred (not mandatory if substantial experience exists) Language Requirement: Proficient in English; knowledge of Arabic is a plusJob SummaryWe are seeking a highly organized, responsible, and proactive Executive Assistant who will play a vital role in supporting the daily activities of the company&rsquo;s top executive. The Executive Assistant will act as the right-hand person to the Boss, ensuring seamless daily operations, handling sensitive matters with discretion, and maintaining a professional working relationship at all times.Key ResponsibilitiesAdministrative Support<ul><li>Manage and maintain the Boss&rsquo;s calendar, including scheduling meetings, appointments, and travel.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Organize and maintain files, records, and important documents.</li><li>Handle confidential and sensitive information with the utmost discretion.</li><li>Draft emails, letters, memos, and reports in English (and Arabic if required).</li></ul>Communication Management<ul><li>Act as the point of contact between the Boss and internal/external stakeholders.</li><li>Screen calls, emails, and messages; respond when appropriate and escalate when necessary.</li><li>Coordinate with departments and keep the Boss updated on key matters.</li></ul>Travel &amp; Logistics<ul><li>Arrange flights, hotels, transportation, and visas as needed.</li><li>Prepare travel itineraries and ensure smooth execution of travel plans.</li></ul>Office &amp; Personal Tasks<ul><li>Assist with professional and occasional personal tasks.</li><li>Keep the Boss&rsquo;s office organized, equipped, and well-maintained.</li><li>Handle errands and special requests with flexibility.</li></ul>Reporting &amp; Documentation<ul><li>Assist in preparing presentations, reports, and data analysis.</li><li>Monitor deadlines and ensure timely submission of reports/documents.</li></ul>Professional Conduct<ul><li>Maintain a polished, professional appearance and demeanor.</li><li>Ensure punctuality, reliability, and confidentiality at all times.</li><li>Adapt to the Boss&rsquo;s working style and preferences for maximum efficiency.</li></ul>Requirements<ul><li>Experience: Minimum 2&ndash;5 years as an Executive Assistant or Personal Assistant ( Only candidates with Executive Assistant experience will be accepted. Any other field experience = CV Rejected).</li><li>Education: Bachelor&rsquo;s Degree preferred, not mandatory if strong experience exists.</li><li>Language: Proficient in English; Arabic knowledge is a plus.</li><li>Tech Skills: Strong expertise in Microsoft Office (Word, Excel, PowerPoint), Outlook, IT knowledge, AnyDesk, calendar apps.</li><li>System Skills: Comfortable with laptop &amp; desktop usage.</li><li>Soft Skills: Organization, strong follow-ups, discretion, problem-solving, communication, and time management.</li><li>Nationality: Open to all nationalities &ndash; must already be in Saudi Arabia or willing to relocate.</li></ul>Additional Notes<ul><li>Only candidates with Executive Assistant experience will be considered. Others will be rejected automatically.</li><li>Strong skills in MS Office, IT systems, Outlook, AnyDesk, Laptop/Desktop handling, organization, and follow-ups are mandatory.</li><li>Flexibility in working hours may be required.</li><li>Must handle pressure and maintain composure in a fast-paced environment.</li><li>A professional, respectful, and trustworthy attitude is essential.</li></ul>How to Apply: Submit your CV in PDF format only via our website: https://piece-of-fabric1.odoo.com/jobs/executive-assistant-31CVs without Executive Assistant experience will be Rejected.Job Type: Full-timeApplication Question(s):<ul><li>Strong skills in MS Office, IT systems, Outlook, AnyDesk, Laptop/Desktop handling, organization, and follow-ups are mandatory.</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Assisant: 1 year (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Location:<ul><li>Jeddah (Required)</li></ul>

Grand Flora Group

Executive Assistant to COOGrand Flora Group LLC &ndash; Dubai, UAEKey Responsibilities1. Administrative SupportManage and organize the COO&rsquo;s calendar, meetings, and travel schedules.Draft, review, and manage correspondence, reports, and presentations.Prepare meeting agendas, minutes, and follow-ups.2. Operational SupportCoordinate with department heads and teams to ensure timely updates and reporting to the COO.Assist in monitoring key projects, deliverables, and deadlines.support the COO in decision-making by preparing accurate briefing materials.3. CommunicationServe as the primary point of contact between the COO and internal/external stakeholders.Handle confidential information with integrity and discretion.Maintain professional communication across all channels.4. Other DutiesOrganize events, workshops, or internal meetings as required.Manage expense reports and budgets related to the COO&rsquo;s office.Provide general office management and administrative support as needed.Requirements.Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role.Strong organizational and multitasking skills.Excellent written and verbal communication in English (Arabic is a plus).Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).High level of discretion and professionalism.Ability to work under pressure and handle fast-paced tasks.Valid UAE Driving License is a must.Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per monthExperience:<ul><li>Executive Assistant : 5 years (Preferred)</li></ul>License/Certification:<ul><li>driving license (Required)</li></ul>

IMPETUS EXECUTIVE

<div>
 
 Title: Executive Assistant to the Chairman / CEO
 
 
 Location: Dubai
 
 
 Reports To: Chairman / CEO
 
 
 Job Type: Full-time
 
 
 
 
 
 
 Position Overview
 
 
 
 
 
 
 The Executive Assistant (EA) to the Chairman / CEO provides high-level administrative support,
 
 
 ensuring smooth and efficient operations of the executive office. The EA serves as a trusted
 
 
 gatekeeper, liaison, and strategic partner to the CEO, handling sensitive matters with discretion and professionalism.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Calendar &amp; Schedule Management:
 
 Coordinate and maintain the Chairman / CEO&rsquo;s schedule, meetings, appointments, and travel itineraries.
 </li>
 <li>
 
 Communication:
 
 Screen, respond to, and prioritize emails, phone calls, and correspondence on behalf of the Chairman / CEO.
 </li>
 <li>
 
 Meeting Support:
 
 Prepare agendas, take minutes, follow up on action items, and ensure relevant materials are distributed ahead of time.
 </li>
 <li>
 
 Travel Arrangements:
 
 Plan complex domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries.
 </li>
 <li>
 
 Information Management:
 
 Maintain confidentiality while managing files, records, and documents critical to executive operations.
 </li>
 <li>
 
 Project Coordination:
 
 Assist with key strategic projects, initiatives, and presentations; track progress and deadlines.
 </li>
 <li>
 
 Stakeholder Liaison:
 
 Act as the primary point of contact between the Chairman / CEO and internal/external stakeholders.
 </li>
 <li>
 
 Office Administration:
 
 Support broader administrative functions as needed to ensure organizational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 5+ years of experience in a senior administrative or executive assistant role.&bull; Exceptional written and verbal communication skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other productivity tools.
 </li>
 <li>
 High level of professionalism, discretion, and integrity.
 </li>
 <li>
 Strong organizational, problem-solving, and decision-making skills.
 </li>
 <li>
 Ability to work independently and manage multiple priorities in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 <ul>
 <li>
 Experience supporting C-suite executives.
 </li>
 <li>
 Familiarity with meeting protocols and governance.
 </li>
 <li>
 Tech-savvy with a proactive mindset and strong attention to detail.
 </li>
 </ul>
</div>

WorkGenius Group

<div>
 
 Title:
 
 Executive Assistant
 
 
 
 Industry:
 
 Entertainment
 
 
 
 Location:
 
 New York, NY
 
 
 
 Duration:
 
 6 months
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage a heavy calendar of primarily internal meetings, coordinating across multiple time zones and executive offices. Handle video conferencing, dial-in details, and room scheduling.
 </li>
 <li>
 Provide comprehensive administrative and office support, including setting up video calls, booking conference rooms, answering phones, taking messages, managing subscriptions, distributing mail, scanning/tracking documents, communicating department updates, and ordering supplies.
 </li>
 <li>
 Arrange and oversee complex travel logistics, including flights, hotels, ground transportation, meeting coordination, and related expense management.
 </li>
 <li>
 Plan and coordinate team and departmental events, outings, and offsites.
 </li>
 <li>
 Collaborate closely with internal departments, IT support, other administrative assistants, external partners, and global executive leadership.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 517 years of experience as a senior-level Executive Assistant supporting VP-level or higher executives within large corporate environments.
 </li>
 <li>
 Proven experience managing complex scheduling and coordinating meetings with multiple executive offices.
 </li>
 <li>
 Ability to handle highly confidential information with discretion, sound judgment, and professionalism.
 </li>
 <li>
 Strong writing skills, with the ability to draft and transcribe professional correspondence, including emails, memos, letters, and reports.
 </li>
 <li>
 High technical proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams, SharePoint), Google Workspace (Docs, Sheets, Slides), and enterprise tools such as Concur, Workday, and Airtable.
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Executive Assistant
 </li>
 <li>
 Administrative Support
 </li>
 <li>
 Travel Logistics
 </li>
 <li>
 Event Coordination
 </li>
 <li>
 Confidential Information Management
 
 
 </li>
 </ul>
 Hourly rate is commensurate with experience and is an estimated range provided by WorkGenius.
 
 
 ref_id: be2de443-594a-4162-ace7-6db4de51a0f4
 
 
</div>

Work Generations Pvt Ltd

Work Generations pvt ltd Job Title: Account Executive Location: KPZ Galaxy Mall, 1st Floor Bahria Intellectual Village, Phase 7 Bahria Town, Rawalpindi Reports To: CEOPosition Summary:We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leadership. This role requires a professional who can manage schedules, coordinate meetings, handle confidential information, and serve as a key liaison between executives and stakeholders. The ideal candidate will be resourceful, adaptable, and possess strong communication and problem-solving skills.Key Responsibilities:<ul><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Serve as a primary point of contact between executives and internal/external stakeholders.</li><li>Handle confidential information with discretion.</li><li>Manage expense reports, reimbursements, and budgets related to executive functions.</li><li>Monitor and respond to email and other communications on behalf of the executive.</li><li>Conduct research, compile data, and prepare briefings and reports as needed.</li><li>Assist with special projects, both internal and external.</li><li>Anticipate the needs of the executive and act accordingly.</li><li>Manage and maintain executives schedules, including meetings, travel, and appointments.</li></ul>Qualifications:<ul><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite Word, Excel, PowerPoint, Outlook and scheduling tools.</li><li>Ability to handle multiple tasks, prioritize responsibilities, and meet deadlines.</li><li>High level of discretion and confidentiality.</li><li>Bachelor&rsquo;s degree preferred but not required.</li></ul>Preferred Skills:<ul><li>Experience supporting C-level executives.</li><li>Ability to work independently and as part of a team.</li><li>Strong attention to detail and proactive problem-solving skills.</li></ul>Job Type: Full-timeWork Location: In person

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