executive assistant support

Absentee Shawnee Tribe

<div></div><div><div><div><p>This position is currently open.</p>
</div></div><div><div><b>Public?:</b></div>
<div>Public
</div></div><div><div><b>Division:</b></div>
<div>Health
</div></div><div><div><b>Reports To:</b></div>
<div>Executive Assistant
</div></div><div><div><b>Type of Position:</b></div>
<div>Regular Full Time
</div></div><div><div><b>Location:</b></div>
<div><div>Little Axe Health Center / 15951 Little Axe Dr. / Norman, OK 73026</div>
</div></div><div><div><div><div><div>General Description</div>
</div><div><div>The Administrative Assistant provides vital support to the Executive Assistant and broader executive team. This position focuses on technical and administrative duties that enhance the day-to-day efficiency of the Executive Office. The ideal candidate will be detail-oriented, highly proficient in Microsoft Excel and PowerPoint, and capable of managing data, creating presentations, handling financial reconciliation tasks, and coordinating events that promote employee engagement. The position requires a proactive, organized individual who can thrive in a fast-paced environment and maintain confidentiality and professionalism at all times.</div>
</div><div><div>Responsibilities &amp; Duties</div>
</div><div><div><ul><li>Provide advanced administrative support to the Executive Assistant, assisting in the coordination of executive-level priorities, schedules, and communications.</li>
<li>Manage complex scheduling logistics on behalf of the Executive Assistant, including coordinating meetings with senior leaders, external partners, and stakeholders.</li>
<li>Prepare, format, and refine executive-level correspondence, reports, and presentations with a high degree of accuracy and professionalism.</li>
<li>Develop high-quality PowerPoint presentations and briefing materials for Executive Team, Board, and leadership meetings.</li>
<li>Perform advanced data tracking, analysis, and reporting in Microsoft Excel.</li>
<li>Support the Executive Assistant in managing strategic projects by tracking deliverables, timelines, and follow-ups across departments.</li>
<li>Assist with and help oversee reconciliation of departmental and Executive Team expenses, ensuring accuracy, proper coding, and timely submission.</li>
<li>Coordinate logistics for high-level meetings and events, including executive meetings, board meetings, and organizational initiatives.</li>
<li>Draft agendas, capture detailed meeting minutes, and track action items to ensure timely follow-up and completion.</li>
<li>Serve as a secondary point of contact for the Executive Office, helping to facilitate communication and ensure timely responses.</li>
<li>Assist in improving and streamlining administrative processes to enhance efficiency within the Executive Office.</li>
<li>Handle sensitive and confidential information with a high level of discretion and professionalism.</li>
<li>Provide guidance and support to Administrative Assistant I and II roles, as needed.</li>
<li>Assist with executive travel coordination, including itineraries, accommodations, and supporting documentation.</li>
<li>Support planning and execution of employee engagement events, leadership meetings, and organizational activities.</li>
<li>Maintain organized and comprehensive filing systems for executive communications, reports, and records.</li>
<li>Provide backup phone coverage and reception duties for the Executive Office, screening and directing calls professionally.</li>
<li>Handle mail sorting, shipping, and internal deliveries as needed.</li>
<li>Travel between AST Health locations for meetings and document deliveries as needed.</li>
<li>Perform other duties as assigned.</li>
</ul></div></div><div><div>Education Requirements and Qualifications</div>
</div><div><div>Education and Qualifications</div>
<div><ul><li>Associate degree required; Bachelor&rsquo;s degree in Business Administration, Health Administration, or related field preferred.</li>
<li>4-6 years of experience in an administrative support role, ideally within a healthcare or tribal government setting.</li>
</ul></div><div>Knowledge, Skills and Abilities</div>
<div><ul><li>High proficiency in Microsoft Office Suite with emphasis on Excel (pivot tables, VLOOKUP, formulas) and PowerPoint (template use, animation, formatting).</li>
<li>Strong organizational and time-management skills; able to multitask and prioritize competing demands.</li>
<li>Experience with financial reconciliation and attention to detail in handling receipts and expense documentation.</li>
<li>Excellent written and verbal communication skills with a high degree of professionalism.</li>
<li>Ability to maintain strict confidentiality and handle sensitive information with discretion.</li>
<li>Culturally sensitive and respectful of the needs of Native populations and tribal communities.</li>
<li>Knowledge and understanding of confidentiality and non-disclosure of sensitive confidential information.</li>
<li>Must have a valid Oklahoma Driver&rsquo;s License.</li>
<li>Must be able to pass a background check and drug test.</li>
</ul></div><div>Physical Requirements and Working Conditions</div>
<div><ul><li>Must be able to sit, stand, stoop, bend or kneel for long periods of time.</li>
<li>Prolonged sitting, standing, or walking; occasional bending, squatting, kneeling, and stooping; good finger dexterity and sensory perception; frequent repetitive motions; as well as talking, hearing, and visual acuity are required.</li>
<li>Frequent lifting (up to 15 lbs)</li>
<li>Occasional lifting (up to 30 lbs)</li>
</ul></div><div>The Absentee Shawnee Tribe of Oklahoma (AST) is committed to Equal Employment without regard to race, religion, color, gender, national origin, age, disability, or sexual orientation. However, in accordance with the Indian Preference Act (Title 25 U.S. Code 472 and 473) preference in filling vacancies are given to qualified Indian candidates. AST will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and its amendments.</div>
<div>Native American Preference/EEO/Drug Free/Smoke Free Workplace</div>
</div></div></div></div><div><div><b>Posted Date:</b></div>
<div><i>3 days 18 hours</i> ago<br>
</div></div><div><div><div><p><br>
Tribal Preference/Native American Preference/EEO/Smoke Free/Drug Free Workplace<br>
Indian preference applies to all positions, but all resumes will be accepted.</p><p><br>
</p><p>
Forward Completed Absentee Shawnee Tribe applications with resume to:<br>
Absentee Shawnee Tribe<br>
Human Resources Department<br>
2025 South Gordon Cooper Dr.<br>
Shawnee, OK 74801<br>
Fax: 405-273-2710<br>
Email: HR@astribe.com</p></div></div></div></div><div></div>

Administrative Assistant III

Ventura County Community Foundation

<p><b>POSITION SUMMARY:</b></p><p>The Administrative Assistant will provide dedicated support to the Executive Assistant of the President &amp; CEO of the Ventura County Community Foundation (VCCF). This role is critical in enabling the Executive Assistant to focus on higher-level responsibilities by handling essential day-to-day administrative, hospitality, and operational tasks. The ideal candidate is warm, professional, highly organized, and deeply committed to providing excellent support to both colleagues and visitors. This is a fully in-person, in-office role, with event attendance on an occasional basis.</p><p><b>VALUES &amp; PRINCIPLES:</b></p><ul><li>Understand the vision, strategies, and goals of VCCF to be its advocate and ambassador.</li><li>Strive to reach and exceed established personal and professional goals.</li><li>Be a champion of VCCF's policies and procedures and operate with candor, transparency, clear communication, and highest ethical standards.</li><li>Serve as a team player by working collaboratively with all VCCF employees and non-profit partners.</li><li>Uphold the highest standards of customer service for all VCCF constituents in terms of speed of response, accuracy, completeness, and consistency.</li></ul><p><b>RESPONSIBILITIES:</b></p><p><b>1. Executive Assistant Support</b></p><ul><li>Provide direct day-to-day support to the Executive Assistant of the President &amp; CEO.</li><li>Assist with calendar scheduling for the President &amp; CEO and Executive Assistant, including coordinating meetings, appointments, and events.</li><li>Confirm all meetings.</li><li>File, organize, and sort emails in service of the President &amp; CEO when requested by the Executive Assistant.</li><li>Prepare materials, agendas, and packets for board meetings and other key meetings, including printing and assembling as needed.</li><li>Draft and edit correspondence, memos, department updates, as well as other documents.</li><li>Assist in preparing for and executing VCCF events, including logistics, setup, clean up, and follow-up communications.</li></ul><p><b>2. Office Hospitality &amp; Visitor Relations</b></p><ul><li>Welcome visitors to the VCCF office, greeting all visitors warmly and professionally upon arrival.</li><li>Accompany and sit with visitors as appropriate, ensuring they are comfortable and attended to.</li><li>Prepare coffee, tea, and refreshments for guests, meetings, and the office.</li><li>Maintain a tidy, organized, and welcoming office environment at all times.</li></ul><p><b>3. Administrative &amp; Operational Duties</b></p><ul><li>Answer and professionally field phone calls and emails, ensuring timely and courteous responses.</li><li>Handle printing, copying, scanning, and document preparation including board packets.</li><li>Assist with mailings including letters, labels, and postage.</li><li>Maintain and organize departmental files to ensure they are current and accessible.</li><li>Perform other duties as assigned within the scope of responsibility and requirements of the position.</li></ul><p><b>QUALIFICATIONS:</b></p><p><b>Knowledge</b></p><ul><li>College degree or equivalent experience is preferred. High School diploma is required.</li><li>One year of experience in an administrative or support role, preferably in philanthropy or another nonprofit environment.</li><li>Familiarity with the nonprofit sector in Ventura County is a plus.</li></ul><p><b>Skills</b></p><ul><li>Excellent written and oral communication skills, including professional phone and email etiquette.</li><li>Excellent spelling, grammar, proofreading, and math skills.</li><li>Strong organizational skills, prioritization, and self-motivation.</li><li>Proficiency with Microsoft Office suite; familiarity with donor/grants database programs a plus.</li><li>Demonstrated interpersonal skills with the ability to develop productive relationships with colleagues, donors, and partners.</li></ul><p><b>Abilities</b></p><ul><li>Warm and welcoming personality, with a genuine enjoyment of working with and supporting others.</li><li>Positive attitude and team-oriented mindset; takes pride in their work and its impact on the organization.</li><li>Quick learner who can adapt to shifting priorities and new tasks with enthusiasm.</li><li>Ability to prioritize and handle multiple tasks, effectively managing competing deadlines.</li><li>Ability to work independently and within a team structure.</li><li>Exercises discretion, confidentiality, and good judgment when handling confidential information.</li><li>Deep commitment to the core values and mission of VCCF.</li></ul><p><b>WORKING CONDITIONS:</b></p><ul><li>This is a fully in-person role. Remote work is not available for this position. Consistent daily in-office presence is required.</li><li>Requires the ability to sit and work at a desk for several hours at a time. Includes the ability to lift 25 pounds.</li><li>Requires the ability to travel and attend meetings, presentations, and events outside the office, which may include occasional use of a motor vehicle.</li><li>Work may require weekends and/or an extended workday.</li><li>Punctuality and satisfactory attendance are essential functions of the job.</li></ul><p>Disclaimer: This description should not be construed to contain every function or responsibility that may be required to be performed by an incumbent in this job classification. This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management's discretion, the employee may be assigned different or additional duties from time to time.</p><p>Job Type: Full-time</p><p>Pay: $20.00 per hour</p><p>Expected hours: 40.0 per week</p><p>Benefits:</p><ul><li>401(k) 6% Match</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul><p>Ability to Commute:</p><ul><li>Camarillo, CA 93012 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Camarillo, CA 93012: Relocate before starting work (Preferred)</li></ul><p>Work Location: In person</p>

Administrative Assistant

IIQAF

<div><p><b>Company:</b> IIQAF Group<br>
<b>Location:</b> Abu Dhabi, UAE<br>
<b>Industry:</b> Hospital / Health Care<br>
<b>Job Type:</b> Full-Time</p>
<h2 class="jobSectionHeader"><b>Job Overview</b></h2>
<p>IIQAF Group is seeking a highly organized and professional <b>Executive Assistant in Abu Dhabi</b> to support senior management within our healthcare operations. The ideal candidate will have strong experience in <b>executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration</b>.</p>
<p>This role is ideal for candidates searching for <b>Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE</b>.</p>
<h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2>
<ul><li>Provide high-level <b>administrative and executive support</b> to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader"><b>Requirements</b></h2>
<ul><li>Bachelor&rsquo;s degree in <b>Business Administration, Healthcare Administration, or related field</b></li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in <b>Microsoft Office (Word, Excel, PowerPoint, Outlook)</b></li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

Executive Assistant

Smart Research System

<p><b>Arabic Speaker Required &ndash; Executive Assistant</b></p><p><b>Job Title:</b> Executive Assistant<br/><b>Section:</b> Legal Administration</p><p><b>Role Summary</b></p><p>The Executive Assistant provides high‑level administrative and secretarial support to the Office of the General Counsel. The role ensures effective coordination, confidential document handling, and smooth day‑to‑day administrative operations within the Legal Administration function.</p><p><b>Key Responsibilities</b></p><ul><li>Provide executive‑level administrative and secretarial support</li><li>Manage calendars, meetings, correspondence, and document preparation</li><li>Draft, translate, and review correspondence in <b>Arabic and English</b></li><li>Maintain records, files, and confidential legal documents</li><li>Coordinate with internal departments and external stakeholders</li><li>Support office operations and ensure timely follow‑up on assigned actions</li></ul><p><b>Requirements</b></p><ul><li><b>Fluent Arabic speaker (mandatory)</b></li><li>Strong English communication skills</li><li>Proven experience as an Executive Assistant or Administrative Assistant</li><li>High attention to detail and ability to handle confidential information</li><li>Proficient in MS Office and office management tools</li><li>Organized, professional, and able to work independently</li></ul><p>Pay: AED6,000.00 - AED10,000.00 per month</p><p>Work Location: In person</p>

Executive Assistant - Arabic Speaker Required

Accenture

<div><p><b>Job Title: Executive Assistant
</b></p><p><b>Location: Cairo, Egypt</b></p><p></p><p><br>
The role of an executive assistant is important to the success of the executive and, as a result, the company. An executive assistant helps the executive for whom they work with tasks such as scheduling; reviewing, prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive perform their job.</p></div><p></p>
<br>
<div><p><b>Key responsibilities may include:</b></p><p></p><ul><li><br>
Manage scheduling for company executive(s)</li><li>Draft, review and send communications on behalf of company executive(s)</li><li>Organize and prepare for meetings, including gathering documents and attending to logistics of meetings</li><li>Office Administration</li><li>Answer and respond to phone calls, communicate messages and information to the executive</li><li>Prioritize emails and respond when necessary</li><li>Coordinate travel arrangements</li><li>Maintain various records and documents for company executive(s)</li></ul><p></p><p><br>
Requirements:</p><ul><li><p>
Excellent English language skills - written and verbal communication
</p></li><li><p>5 to 6 years of work experience within the executive support space</p></li><li><p>
Bachelors degree or equivalent</p></li><li><p>
Time-management skills</p></li><li><p>
Ability to pay attention to detail</p></li><li><p>
Organization skills</p></li><li><p>
Ability to multitask</p></li><li><p>
Basic understanding of frequently used computer software and programs, such as Microsoft Office</p></li><li><p>
Interpersonal skills</p></li></ul></div><p></p>

Executive Assistant - Egypt location

Rural Health Enterprise

<div><p><b>Executive Assistant &ndash; Temp, Fully Remote</b></p><p></p><p><br>
The Rural Collaborative (TRC) is a non-profit organization with 32 member hospitals in WA state. We are currently seeking an experienced Executive Assistant to support the executive leadership team, Board of Directors and Human Resources department for approximately 5 months beginning late June 2026. This position offers 30 hours per week and is ideal for someone who thrives in a fast-paced, mission-driven environment supporting executive operations and HR coordination.</p><p></p><p><br>
This role plays a key part in keeping leadership, compliance, and administrative functions running smoothly across multiple rural healthcare initiatives.</p><p></p><p><b><i><br>
**Required: Candidates must reside in Washington State or be willing to relocate to Washington prior to start date.</i></b></p><p></p><p><b><br>
Position Details</b></p><br>
<p></p><ul>
<li><b><i>
Temporary position for approximately 5 months</i></b><br>
</li>
<li><b><i>Compensation: $40.00 an hour</i></b></li>
<li><b><i>Day shift/ 30 hours per week</i></b></li>
<li><b><i>Remote with occasional travel as needed</i></b></li></ul><br>
<p></p>
<p><b>
What You&rsquo;ll Do</b></p><p></p><p><b><br>
Executive &amp; Administrative Support</b></p>
<ul>
<li>Manage executive and board calendars, scheduling, and meeting coordination</li>
<li>Prepare agendas, attend meetings, and take accurate meeting minutes</li>
<li>Coordinate travel, lodging, and event logistics for leadership and committees</li>
<li>Monitor and respond to member communications</li>
<li>Assist with onboarding new members and ensuring required documentation is complete</li>
<li>Track compliance items including insurance policies, corporate filings, and renewals</li>
<li>Ensure reports, documentation, and payments are completed accurately and on time</li>
<li>Support special projects assigned by executive leadership</li></ul><br>
<p></p>
<p><b>
HR &amp; Operational Support</b></p>
<ul>
<li>Assist with employee onboarding and benefits enrollment</li>
<li>Support performance review tracking, merit increases, and bonus processing</li>
<li>Help coordinate salary adjustments and HR documentation</li>
<li>Ensure travel and training requests are completed prior to approval</li>
<li>Assist with contractor payroll processing</li>
<li>Complete reference checks for suppliers and partners</li></ul><br>
<p></p>
<p><b>
What We&rsquo;re Looking For</b></p>
<ul>
<li>At least 3 years&rsquo; experience in an executive assistant or senior administrative assistant role</li>
<li>HR coordination, onboarding, or payroll support experience preferred</li>
<li>Strong organization, communication, and time management skills</li>
<li>Ability to manage multiple priorities and maintain confidentiality</li>
<li>Experience in healthcare, nonprofit, or rural health environments is a plus</li></ul><br>
<p></p>
<p>
This is a unique opportunity to make an immediate impact within a collaborative, mission-driven rural healthcare organization while working closely with executive leadership to support initiatives that strengthen rural hospitals and communities across Washington State.</p></div>

Executive Assistant – Temp, Fully Remote

Nye Technical Services, LLC

<div>
 Office Administrator / Executive Assistant (Part-Time, On-Site)
 <p>
  <strong>
   Company:
  </strong>
  NTS (Nye Technical Services)
 </p>
 <p>
  <strong>
   Location:
  </strong>
  <strong>
   Harmony, PA (on-site only)
  </strong>
 </p>
 <p>
  <strong>
   Schedule:
  </strong>
  <strong>
   Part-time (2&ndash;3 days per week to start)
  </strong>
  with opportunity to grow into full-time
 </p>
 <p>
  <strong>
   Position Type:
  </strong>
  Office Admin / Executive Support
 </p>
 About NTS
 <p>
  NTS (Nye Technical Services) is a growing low-voltage systems company known for high-quality work and strong internal operations. As we scale, we&rsquo;re looking for a dependable, organized
  <strong>
   Office Administrator / Executive Assistant
  </strong>
  to help keep our office running smoothly and support executive priorities.
 </p>
 The Role
 <p>
  This role is ideal for someone who enjoys organization, communication, and being the person who keeps the day moving. You&rsquo;ll handle core office admin functions, help with small day-to-day tasks, and provide general support to an executive.
 </p>
 <p>
  This position begins
  <strong>
   part-time (2&ndash;3 days/week)
  </strong>
  and has clear room to grow into:
 </p>
 <ul>
  <li>
   Full-time Office Administrator
  </li>
  <li>
   Full Executive Assistant responsibilities
  </li>
  <li>
   Other internal roles aligned to your strengths (coordination, scheduling, operations support, etc.)
  </li>
 </ul>
 What You&rsquo;ll Do
 <ul>
  <li>
   <strong>
    Open, sort, and route mail
   </strong>
   ; flag time-sensitive items.
  </li>
  <li>
   <strong>
    File paperwork
   </strong>
   and keep physical records organized and easy to locate.
  </li>
  <li>
   <strong>
    Scan documents
   </strong>
   and upload/save them correctly with consistent file naming.
  </li>
  <li>
   <strong>
    Answer inbound phone calls
   </strong>
   as needed and route messages to the right person.
  </li>
  <li>
   <strong>
    Assist with office errands
   </strong>
   (e.g., bank runs, drop-offs, supply pickups).
  </li>
  <li>
   <strong>
    Help respond to emails
   </strong>
   or assist with inbox organization/routing as requested.
  </li>
  <li>
   <strong>
    Organize the office
   </strong>
   (supplies, common areas, basic office upkeep and organization).
  </li>
  <li>
   <strong>
    Support small admin tasks
   </strong>
   as needed (simple scheduling support, document prep, reminders, coordination).
  </li>
  <li>
   <strong>
    Provide general executive assistance
   </strong>
   (notes, reminders, follow-ups, coordination).
  </li>
  <li>
   <strong>
    Light bookkeeping support
   </strong>
   as needed (organizing receipts, preparing deposit paperwork, basic invoice/document sorting, simple tracking logs).
  </li>
 </ul>
 What We&rsquo;re Looking ForMust-Haves
 <ul>
  <li>
   Extremely organized, dependable, and detail-oriented.
  </li>
  <li>
   Strong communication skills (phone, email, in-person).
  </li>
  <li>
   Comfortable with everyday tools: email, calendars, scanners, PDFs, spreadsheets, and shared folders.
  </li>
  <li>
   Professional and discreet with sensitive information.
  </li>
  <li>
   Valid driver&rsquo;s license and willingness to run occasional local errands.
  </li>
  <li>
   Able to work
   <strong>
    on-site in Harmony
   </strong>
   (this is not a remote role).
  </li>
 </ul>
 Nice to Have
 <ul>
  <li>
   Previous experience in an admin, receptionist, coordinator, or executive assistant role.
  </li>
  <li>
   Comfort handling light bookkeeping tasks (receipts, deposits, basic tracking).
  </li>
  <li>
   Experience building simple office systems (filing standards, document organization, checklists).
  </li>
 </ul>
 What Success Looks Like
 <ul>
  <li>
   Mail, scanning, and filing stay current and easy to find.
  </li>
  <li>
   Calls and messages are handled professionally and routed quickly.
  </li>
  <li>
   The office stays organized, stocked, and running smoothly.
  </li>
  <li>
   The executive and office team feel consistently supported and &ldquo;ahead of the day.&rdquo;
  </li>
 </ul>
 How to Apply
 <p>
  Please apply by contacting
  <strong>
   info@nyetechnicalservices.com
  </strong>
 </p>
 <p>
  or calling
  <strong>
   724-204-1750
  </strong>
  .
 </p>
 <p>
  Include:
 </p>
 <ul>
  <li>
   Your resume
  </li>
  <li>
   Your availability (which days you can work)
  </li>
  <li>
   A short note on why you&rsquo;re a fit for an office admin / executive assistant role
  </li>
 </ul>
</div>


Office Administrator

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