executive assistant to general counsel

Mercy Cedar Rapids

<p></p><div><p><b>Work Shift</b></p>
Day<p></p><p><b>
Scheduled Weekly Hours</b></p>
40<p></p><p><b>
Summary</b></p>
The Board &amp; Legal Executive Assistant supports Mercy's mission by providing executive administrative support and project coordination for the General Counsel and administrative support to the Legal/Compliance/Internal Audit department. Additionally, the Board &amp; Legal Executive Assistant coordinates with the General Counsel and President &amp; CEO on all activities related to the Board of Trustees and related committees of the organization. The Board &amp; Legal Executive Assistant is responsible for planning meetings, generating reports, meeting minutes and materials, archiving board and corporate records, conducting research and communicating with board members and the executive team regarding board and committee related activities. The Board &amp; Legal Executive Assistant works closely with the Board of Trustees and committee members to achieve organizational goals.<p></p><p><b>
Job Description</b></p><p><b>
Job Duties/Essential Functions</b></p><ul><li><b>
Job Duties</b><ul><li>
Coordinates projects and provides executive administrative support to the General Counsel and the Legal/Compliance/Internal Audit department.</li><li>
Manages calendar for General Counsel and schedules meetings and appointments.</li><li>
Monitors Mercy&rsquo;s Compliance Hotline and transcribes messages.</li><li>
Facilitates the smooth flow of accurate communication intradepartmentally, interdepartmentally and externally.</li><li>
Tracks Board and Committee membership and terms.</li><li>
Creates master Board and Committee meeting schedule and annual calendar. Sends meeting invitations to trustees, executives and assistants.</li><li>
Reserves and sets up meeting rooms and coordinates audio/visual equipment and catering. Facilitates speaker presentations.</li><li>
Serves as administrator for BoardEffect and provides training on BoardEffect, standards of work and consistency in board materials.</li><li>
Coordinates Board and Committee meeting books and materials. Posts agendas and other meeting documents to BoardEffect.</li><li>
Prepares for the Board&rsquo;s Annual Meeting, including sending notification of annual board meetings two weeks in advance.</li><li>
Maintains electronic files of all articles and bylaws, board books, charters and workplans.</li><li>
Coordinates special events (board retreat, recognitions and emeritus events).</li><li>
Coordinates annual Conflict of Interest forms with General Counsel.</li><li>
Distributes publications to Board.</li><li>
Addresses internal requests for board information.</li><li>
Manages electronic devices for board members (iPads).</li><li>
Manages access for and use of Neuhaus Boardroom.</li><li>
Takes minutes at Board, Committee and departmental meetings.</li><li>
Greets and directs customers, patients, physicians, community leaders, Board members, general public, staff and visitors.</li></ul></li><li>
Follows Mercy's safety guidelines, carries out job-specific safety duties and responsibilities, and promptly reports any unsafe conditions, situations, incidents and injuries.</li></ul><p></p><p><b>
Knowledge, Skills and Abilities</b></p><ul><li>
Proficient in Microsoft Office products including MS Word, Excel, PowerPoint, Outlook and Internet research skills.</li><li>
Proficient in Board Effect or other electronic board portal product.</li><li>
Operates normal office equipment, e.g. fax machine, multi-line telephone system and copier/scanner.</li><li>
Excellent written and verbal communication skills that include grammar, spelling, punctuation and proofreading.</li><li>
Excellent public relations, human relations and conflict resolution skills - exemplifies The Mercy Touch.</li><li>
Excellent organizational, time management and analytical skills.</li><li>
Demonstrates project coordination.</li><li>
Critical thinking and attention to detail. Exhibits good judgment.</li><li>
Identifies quality improvement opportunities.</li><li>
Manages confidential information with discretion and diplomacy.</li><li>
Commitment to life-long learning, e.g., willingness to learn/upgrade skills related to duties.</li><li>
Ability to communicate effectively and professionally with hospital staff, physicians, Board members, community leaders and the general public.</li><li>
Flexibility and dependability, works well with a wide variety of individuals and leadership styles.</li><li>
Ability to work with minimal to no supervision.</li><li>
Initiative-taker; ability to initiate projects, plan own activities and make decisions within the framework of the responsibility and authority of the job.</li></ul><p></p><p><b>
Professional Experience</b></p><ul><li>
Minimum of four years administrative/executive assistant experience required.</li><li>
Previous experience providing Board administration preferred.</li><li>
Previous experience working with CEO and executive team preferred.</li></ul><p></p><p><b>
Education</b></p><ul><li>
Associates degree or higher preferred.</li></ul><p></p><p><b>
Licensure, Certification, Registration</b></p><ul><li>
None</li></ul><p></p><p><b>
Pay Rate Type</b></p>
Hourly<p></p><p><b><i>
Mercy is an independent, community-based organization supporting the Cedar Rapids area for over 120 years.</i></b></p><p></p><p>
Mercy is an equal-opportunity employer. We value diversity, equity, and inclusion and therefore evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status, and other legally protected characteristics.</p></div>

Executive Assistant, Board & Legal

Colorado Judicial Branch

<div><h1 class="jobSectionHeader"><b>Courtesy Posting: Executive &amp; Training Specialist, Alternate Defense Counsel
 </b></h1><div></div><div><div>JOB CODE</div>
<div><b>EU00568
</b></div><div>LOCATION</div>
<div><b>Denver / Denver County
</b></div><div>DEPARTMENT</div>
<div><b>Other
</b></div><div>POSTED</div>
<div><b>16-Mar-2026
</b></div><div>CLOSES</div>
<div><b>27-Mar-2026
</b></div></div><h2 class="jobSectionHeader"><b>POSITION INFORMATION</b></h2>
<p></p><p>
***This is a courtesy posting for the Alternate Defense Counsel***</p>
<p><b>
Salary:</b></p>
<p>
$78,000 - $85,010</p>
<p>
$6,500 &ndash; 7,084</p><p></p>
<h2 class="jobSectionHeader"><b>MISSION STATEMENT</b></h2>
<p></p><p>
Do you enjoy organizing work, helping leaders stay focused on what matters most, and making sure programs run smoothly behind the scenes? This role offers an opportunity to support a team working every day to strengthen access to justice across Colorado.</p>
<p>
The Office of the Alternate Defense Counsel (ADC) seeks an Executive &amp; Training Specialist to support a mission-driven statewide agency. This position supports executive leadership and coordinates trainings for legal teams who provide court-appointed defense representation across Colorado.</p>
<p>
The ADC is the legislatively created state agency responsible for providing client services and legal representation for indigent individuals (adults and youth) when the state has charged them with a criminal or delinquent act, and the state public defender&rsquo;s office has a conflict of interest. Traditionally, the ADC has accomplished this by contracting with over 400 private attorneys and another 500 legal service providers (forensic social workers/clinical advocates, paralegals, investigators, legal researchers, case assistants, etc.) to provide client services on an hourly basis. Our fundamental belief is that good holistic legal defense teams produce good results for our clients.</p><p></p>
<h2 class="jobSectionHeader"><b>STATEMENT OF DUTIES</b></h2>
<p></p><p>
The Executive &amp; Training Specialist works closely with the ADC leadership team to organize leadership initiatives, prepare communications and materials, coordinate meetings, and keep key processes moving forward. The position also helps plan and coordinate statewide virtual and in-person trainings, including managing logistics such as scheduling, vendor and guest speaker coordination, training communications, and tracking and reconciliation of training expenses.</p>
<p>
The position requires strong written and verbal communication skills, excellent organization, attention to detail, and comfort working with a variety of leadership styles and technology tools. The Executive &amp; Training Specialist must be able to manage multiple priorities while exercising sound judgment and discretion.</p><p></p>
<h2 class="jobSectionHeader"><b>ADDITIONAL COMMENTS</b></h2>
<p></p><p><b>
How to Apply:</b></p>
<p>
Review the full job description here; https://coloradoadc.org/home/about-us/join-our-team/</p>
<p>
Complete the online application at the link below by <b>11:59 PM, March 27, 2026</b>.</p>
<p>
As part of the online application, please provide the following documents:</p>
<ul>
<li>Resume &ndash; Required</li>
</ul><ul><li>Cover letter &ndash; Required</li>
</ul><ul><li>Answer several application questions - Required</li>
<li>Letter(s) of Reference &ndash; Highly preferred</li>
</ul>
<p>Please add noreply@fs2.formsite.com as a safe sender. Once you submit your application, you will receive an automatic email from Formsite. If you cannot find this email, please look in your spam/junk folder.</p>
<p>
https://fs2.formsite.com/OADC/g0kb2uz92w/index</p>
<p>
Late or incomplete applications will not be considered. Faxed, mailed, or emailed applications will not be accepted. Please direct any additional inquiries or questions to peopleadvocate@coloradoadc.com.</p>
<p>
The Office of the Alternate Defense Counsel is an equal opportunity employer committed to diversity and inclusion in the workplace. We do not discriminate on the basis of race, ethnicity, age, religion, social class, national origin, marital or parental status, pregnancy, disability status, sexual orientation, gender, gender identity or expression, veteran status, or political affiliation. <b>We are committed to fostering a culture of inclusion and an environment of representation diversity, and encourage individuals of many identities, backgrounds, and experiences to apply.</b></p>
<p>
#LI-DNI</p><p></p>
<h2 class="jobSectionHeader"><b>ESSENTIAL FUNCTIONS</b></h2>
<p></p><ul>
<li>Support executive leadership through calendaring, meeting coordination, and preparation of agendas and briefing materials.</li>
<li>Coordinate ADC commission meeting materials and assist with meeting logistics, support, and documentation.</li>
<li>Organize information and documents so leadership can easily review materials and make informed decisions.</li>
<li>Maintain confidential personnel and administrative documentation with professionalism and care.</li>
<li>Review and edit documents for clarity, grammar, and accuracy before distribution.</li>
<li>Assist with agency communications, including preparing announcements, posting materials to the website, and sharing updates with contractors or staff.</li>
<li>Help streamline workflows by using technology tools that support document management and communication.</li>
<li>Coordinate logistics for virtual and in-person trainings, including scheduling, venue coordination, materials preparation, and participant communication.</li>
<li>Serve as the technical host for virtual trainings, including managing Zoom meetings, breakout rooms, participant access, and troubleshooting.</li>
<li>Prepare and format training materials, communications, certificates, and other resources.</li>
<li>Post training information and resources to the agency website and learning platforms.</li>
<li>Track continuing legal education (CLE) registration and documentation.</li>
<li>Coordinate vendor communications, reimbursements, and other logistical needs related to training events.</li>
<li>Maintain training calendars, registration forms, and shared training records.</li>
<li>Perform other duties as assigned.</li>
</ul><p></p>
<h2 class="jobSectionHeader"><b>ESSENTIAL FUNCTIONS CONT.</b></h2>
<p></p><p><b>
Skills</b>:</p>
<p>
You are highly organized and detail-oriented and can manage multiple tasks with varying deadlines, while maintaining accuracy and professionalism. You are comfortable supporting leadership, coordinating events, and organizing information so leadership can make decisions efficiently.</p>
<p>
You are comfortable using technology to communicate information, manage documents, and support virtual meetings or trainings. You work well independently and with supervision, exercise good judgment, and maintain confidentiality when handling sensitive information.</p>
<p>
You communicate clearly, collaborate well with others, and take pride in ensuring work is accurate, organized, and well executed.</p><p></p>
<h2 class="jobSectionHeader"><b>MINIMUM QUALIFICATIONS</b></h2>
<p></p><ul>
<li>Bachelor&rsquo;s degree and 4&ndash;6 years of relevant professional experience supporting leadership, coordinating programs or trainings, or managing complex administrative work; <b>OR</b> an equivalent combination of education and experience demonstrating strong organizational and coordination skills.</li>
<li>Strong organizational skills and the ability to manage multiple projects and priorities.</li>
</ul><ul><li>Comfort using technology to organize information, support virtual meetings, and manage digital materials.</li>
<li>Proficiency with Microsoft Office and Zoom or similar virtual meeting platforms.</li>
<li>Strong written communication and editing skills.</li>
<li>Ability to manage confidential information with professionalism and discretion.</li>
<li>Experience coordinating meetings, schedules, events, or trainings.</li>
</ul><ul><li>Experience coordinating complex workflows independently.</li>
</ul>
<p><b>Preferred Qualifications</b>:<b>
</b></p><p><b>Additional Preferred Experience</b></p>
<ul>
<li>Experience supporting senior leadership or working in an executive office environment.</li>
<li>Experience coordinating professional trainings, meetings, or events.</li>
<li>Experience maintaining or updating websites.</li>
<li>Experience working in government, legal, or public-sector environments.</li>
<li>Familiarity with tools such as SharePoint, Formsite, Constant Contact, learning management systems, or similar platforms.</li>
<li>Experience creating basic graphics, communications materials, or digital content.</li></ul></div><p></p>

Courtesy Posting: Executive & Training Specialist, Alternate Defense Counsel

Federal Bureau of Prisons

<div><div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p></p><p>Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.</p></div></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>This job is open to</b></h2>
</div><div><div><div><h3 class="jobSectionHeader"><b>The public</b></h3>
</div><div>U.S. Citizens, Nationals or those who owe allegiance to the U.S.
</div></div><div><div><h3 class="jobSectionHeader"><b>Federal employees - Excepted service</b></h3>
</div><div>Current federal employees whose agencies have their own hiring rules, pay scales and evaluation criteria.
</div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Peace Corps &amp; AmeriCorps Vista</b></h3>
</div><div>Individuals who have served at least 2 years with the Peace Corps or 1 year with AmeriCorps VISTA.
</div></div></div><h3 class="jobSectionHeader"><b>Clarification from the agency</b></h3>
<p>&bull; Attorney Appointments are in the excepted service. &bull; DO NOT ATTEMPT TO APPLY ONLINE. &bull; Refer to the &quot;HOW TO APPLY&quot; Section for application submission instructions. &bull; FOR MORE INFORMATION, PLEASE REFER TO: https://prod.justice.gov/legal-careers/job/assistant-general-counsel-administrative-law &bull; Central Office, Office of General Counsel, Legislative and Correctional Issues Branch, Washington, DC &bull; Duty Location: Central Office, Washington D.C.</p></div>
<br><div><div><h2 class="jobSectionHeader"><b>Duties</b></h2>
</div><p></p><p>The mission of the Legislative and Correctional Issues Branch (LCI) is to provide legal assistance in correctional issues such as inmate rights and conditions of confinement, sentence computations, medical and mental health issues, inmate safety issues, drafts and reviews legislation that might affect BOP operations, and coordinates BOP rule-making process.</p>
<p>
The incumbent works with and advises senior leaders, supervisors, and staff concerning legal aspects of, and the interpretation, applicability, and compliance with state and federal statutes and regulations, and constitutional provisions relating to the confinement of inmates. The incumbent will work closely with Departmental officials, the United States Attorneys Office and officials in other Executive Branch on statutory matters that affect the BOP and to resolve correctional issues.
<br>
<br>
The attorney will work with Bureau of Prisons staff, from other divisions, Department of Justice attorneys, and representatives from other federal agencies with respect to administrative law matters.</p>
<p>
The practice areas related to this position are: <b>Government Contracts, Fiscal Law/Appropriates, and Intellectual Property.</b></p></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Requirements</b></h2>
</div><h3 class="jobSectionHeader"><b>Conditions of employment</b></h3>
<ul><li>See Special Conditions of Employment Section.</li>
<li>Selective Service Requirement: http://www.sss.gov</li>
<li>U.S. Citizenship is Required.</li>
</ul><p></p><p>Veterans: There is no formal rating system for applying veterans' preference to attorney appointments in the excepted service; however, the Department of Justice considers veterans' preference eligibility as a positive factor in attorney hiring. Applicants eligible for veterans' preference must include that information in their cover letter or resume and attach supporting documentation (e.g., the DD 214, Certificate of Release or Discharge from Active Duty and other supporting documentation) to their submissions. Although the &quot;point&quot; system is not used, per se, applicants eligible to claim 10-point preference must submit Standard Form (SF) 15, Application for 10-Point Veteran Preference, and submit the supporting documentation required for the specific type of preference claimed (visit the OPM website, www.opm.gov/forms/pdf_fill/SF15.pdf for a copy of SF 15, which lists the types of 10-point preferences and the required supporting document(s). Applicants should note that SF 15 requires supporting documentation associated with service- connected disabilities or receipt of nonservice-connected disability pensions to be dated 1991 or later except in the case of service members submitting official statements or retirement orders from a branch of the Armed Forces showing that his or her retirement was due to a permanent service-connected disability or that he/she was transferred to the permanent disability retired list (the statement or retirement orders must indicate that the disability is 10% or more).</p>
<p></p><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<p></p><p>Applicants must have a J.D. degree, be an active member of the bar (any U.S. jurisdiction).</p>
<p>
Preferred qualifications: Prior experience in correctional law is preferred, but not required.</p>
<p></p><div><h3 class="jobSectionHeader"><b>Education</b></h3>
<p></p><p>See Qualifications Section for education requirements, <b>if applicable</b>.</p>
<p><b>
ONLY</b> if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here.</p>
<p><i>
Foreign Education:</i> For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications.</p>
<p>
If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty.</p>
</div><p></p><div><h3 class="jobSectionHeader"><b>Additional information</b></h3>
<p></p><div><div><p><b>Special Conditions of Employment Section:</b></p>
<p>
Congress generally prohibits agencies from employing non-citizens within the United States, except for a few narrow exceptions as set forth in the annual Appropriations Act (see, https://www.usajobs.gov/Help/working-in-government/non-citizens/). Pursuant to DOJ component policies, only U.S. citizens are eligible for employment with the Executive Office for Immigration Review, U.S. Trustee&rsquo;s Offices, and the Federal Bureau of Investigation. Unless otherwise indicated in a particular job advertisement, qualifying non-U.S. citizens meeting immigration and appropriations law criteria may apply for employment with other DOJ organizations. However, please be advised that the appointment of non-U.S. citizens is extremely rare; such appointments would be possible only if necessary to accomplish the Department's mission and would be subject to strict security requirements. Applicants who hold dual citizenship in the U.S. and another country will be considered on a case-by-case basis. All DOJ employees are subject to a residency requirement. Candidates must have lived in the United States for at least three of the past five years. The three-year period is cumulative, not necessarily consecutive. Federal or military employees, or dependents of federal or military employees serving overseas, are excepted from this requirement. This is a Department security requirement which is waived only for extreme circumstances and handled on a case-by-case basis</p>
<p>
Appointment is subject to satisfactory completion of a pre-employment and panel interview, urinalysis, physical, and background investigation.</p>
<p>
All applicants are subject to, and must satisfactorily pass all screening requirements in relation to National Crime Information Center (NCIC) and credit check and must pass a review of their income tax filing history.</p>
<p>
Additional selections may be made if vacancies occur within the life of the certificate.</p>
<p>
Applicants should familiarize themselves and comply with the relevant rules of professional conduct regarding any possible conflicts of interest in connection with their applications. In particular, please notify this Office if you currently represent clients or adjudicate matters in which this Office is involved and/or you have a family member who is representing clients or adjudicating matters in which this Office is involved so that we can evaluate any potential conflicts of interest or disqualification issues that may need to be addressed under those circumstances.</p>
<div>
<p>Unless otherwise required by law, the Fair Chance to Compete for Jobs Act prohibits employees of the U.S. Department of Justice or a federal contractor acting on its behalf from inquiring about an applicant's criminal history record, either in writing or orally, <b>before</b> that individual receives a conditional offer of employment. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint within 30 days of the date of the alleged non-compliance directly to the hiring office using the contact information listed in the announcement.</p></div></div></div><br>
<p></p>
<p>Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.</p>
</div><div><div><div><div><div><h1 class="jobSectionHeader"><p>Benefits</p></h1></div></div><div>
<p>A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
</p><p></p><div><p>The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. To learn more, please visit the U.S. Equal Employment Opportunity Commission.</p>
</div><p></p>
<div><p>Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.</p></div></div></div></div></div></div>
<br><div><h2 class="jobSectionHeader"><b>How you will be evaluated</b></h2>
<p>You will be evaluated for this job based on how well you meet the qualifications above.</p>
<p></p><p>This position is processed under Direct Hire, veteran&rsquo;s preference and Category Rating procedures do not apply.</p>
<p>
Applicants will be evaluated utilizing the documentation submitted and considered for the grade level in which the resume and/or educational transcripts supports.</p><br>
<br>
<b>You may </b><b>preview questions</b><b> for this vacancy.</b></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Required Documents</b></h2>
</div><p></p><ul><li><b>Resume: </b>Resume limited to 2 pages showing relevant experience (cover letter optional). Experience that would not normally be part of the Federal employee's position is creditable when documented by satisfactory evidence of qualifying experience (e.g., a memorandum from the manager, Human Resource Manager, SF-52, etc.)</li>
<li><b>To receive credit for experience contained in an application, the experience must be documented:</b>
<ul><li>Reflecting start date and end date in month/year format (MM/YYYY)<b> AND</b></li>
<li>Include the number of hours worked per week.</li>
</ul></li><li><b>College transcript: </b>includes the School Name, Student Name, Degree, and Date Awarded (if applicable).
<ul><li><b>NOTE</b>: If you are selected, official transcript(s) will be required prior to your first day.</li>
</ul></li><li><b>SF-50: </b>for proof of prior LEO coverage, if applicable.</li>
</ul>
<p><b>Failure to provide legible required documents and/or follow the prescribed format often results in removal from consideration.</b></p>
<p></p><div><h3 class="jobSectionHeader"><b>If you are relying on your education to meet qualification requirements:
</b></h3><p>Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
</p><p>Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.</p></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>How to Apply</b></h2>
</div><p></p><div><div><p>Applicants must submit a cover letter highlighting relevant experience, resume (not to exceed two pages), writing sample, and a list of legal references by <b>March 27, 2026</b> to <b>Paul Irby</b>, Associate General Counsel, at pirby@bop.gov.</p>
<p>
Please include in the subject line &quot;<b>LCI Assistant General Counsel.</b>&quot;</p>
<p>
Applications must be received on or before the application deadline date below:</p>
<p>
March 27, 2026</p>
<p>
FOR MORE INFORMATION, PLEASE REFER TO: https://www.justice.gov/legal-careers/</p>
<p><b>
DO NOT SUBMIT AN APPLICATION ON-LINE.</b></p>
<ul>
<li>Submit a complete/detailed resume or curriculum vitae.</li>
<li>Limit your resume to 2 pages. If the only resume(s) received is/are longer than two pages, your application is ineligible for further consideration.</li>
<li>Address quality ranking factor, if required.</li>
<li>Resume or curriculum vitae must contain all information listed in the Qualifications Section.</li>
<li>Submit supporting documents (i.e. transcripts, certification, registration, and/or license, if applicable).</li>
</ul>
<p><b>A complete application packet (including </b><b><i>optional </i></b><b>questionnaire</b><b> responses) MUST be submitted directly to the following email address: </b>pirby@bop.gov</p></div><p></p><p><br>
</p></div>
<div><h3 class="jobSectionHeader"><b>Agency contact information</b></h3>
 <div>Paul Irby
</div><div><div><div>Phone</div>
<div>972-352-4200
</div><div>Email</div>
<div>pirby@bop.gov
</div></div><div><div>Address</div>
<div><div><i>JUSTICE, BUREAU OF PRISONS</i><br>
<i>Consolidated Staffing Unit</i><br>
<i>346 Marine Forces Drive
</i><br>
<i>Grand Prairie, Texas 75051</i><br>
<i>United States
</i></div></div></div></div></div><h3 class="jobSectionHeader"><b>Next steps</b></h3>
<p></p><div><div><p>We will notify you of the outcome after each step of the application process has been completed.</p>
<p>
Applicants will be notified via e-mail.</p>
<p>
Applicants may receive an Inquiry as to Availability (Optional Form &ndash; 5); Applicants <b>MUST</b> complete the OF-5 form and return it to the Human Resource Management Office.</p></div></div></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Overview</b></h2>
</div><div><div>Accepting applications</div>
<div><div>Open &amp; closing dates</div>
 <div>03/17/2026 to 03/27/2026
</div></div><div><div>Salary</div>
<div>$102,415 to - $197,200 per year
</div></div><div><div>Pay scale &amp; grade</div>
<div>GS 12 - 15</div>
</div><div><div>Location</div>
 <div><div><div><div>Washington, DC
</div><div>1 vacancy</div>
</div></div></div></div><div></div><div><div>Remote job</div>
<div>No</div>
</div><div><div>Telework eligible</div>
<div>No</div>
</div><div><div>Travel Required</div>
<div>Occasional travel - Some travel may be required.</div>
</div><div><div>Relocation expenses reimbursed</div>
<div>No
</div></div><div><div>Appointment type</div>
<div>Permanent</div>
</div><div><div>Work schedule</div>
<div>Full-time</div>
</div><div><div>Service</div>
<div>Excepted</div>
</div><div><div>Promotion potential</div>
<div>15
</div></div><div><div>Job family (Series)</div>
<ul><li>0905 Attorney
</li></ul></div><div><div>Supervisory status</div>
<div>No</div>
</div><div><div>Security clearance</div>
<div>Other</div>
</div><div><div>Drug test</div>
<div>Yes</div>
</div><div><div>Bargaining unit status</div>
<div>No</div>
</div><div></div><div><div>Announcement number</div>
<div>CO-2026-0229</div>
</div><div><div>Control number</div>
<div>861665400</div></div></div></div>

Assistant General Counsel (Administrative Law)

Confidential

<div>
 <p>
  We are seeking a highly competent and professional Executive Secretary / Personal Assistant to provide dedicated executive-level support to the General Manager within a reputable Building Construction or Engineering Consultancy organization.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This position requires a proactive, detail-oriented, and highly organized professional capable of handling confidential matters with discretion and operating efficiently in a fast-paced, project-driven environment. The ideal candidate must possess strong coordination skills and a clear understanding of construction industry documentation and UAE authority procedures.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Executive Support
  </strong>
 </p>
 <ul>
  <li>
   Provide full-spectrum executive and administrative support to the General Manager
  </li>
  <li>
   Manage complex calendars, appointments, executive meetings, and business travel arrangements
  </li>
  <li>
   Screen and prioritize communications, including emails, calls, and official correspondence
  </li>
  <li>
   Prepare executive briefings, reports, presentations, and business summaries
  </li>
  <li>
   Draft professional letters, contractual correspondence, and internal memos
  </li>
 </ul>
 <p>
  <strong>
   Meeting &amp; Reporting Management
  </strong>
 </p>
 <ul>
  <li>
   Organize board meetings, management meetings, and project review meetings
  </li>
  <li>
   Prepare agendas and record accurate minutes of meetings (MOM)
  </li>
  <li>
   Track action points and ensure timely follow-up with stakeholders
  </li>
  <li>
   Maintain executive dashboards and management reports
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Project &amp; Construction Documentation Support
  </strong>
 </p>
 <ul>
  <li>
   Coordinate communications between internal departments, consultants, contractors, and clients
  </li>
  <li>
   Assist in preparation and submission of tender documentation
  </li>
  <li>
   Support document control processes for contracts, variations, and project files
  </li>
  <li>
   Maintain proper filing systems (physical and digital) for management and project records
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   UAE Government &amp; Authority Portal Handling
  </strong>
 </p>
 <ul>
  <li>
   Manage online applications and submissions through UAE government portals including but not limited to:
  </li>
  <li>
   Dubai Municipality
  </li>
  <li>
   Dubai Development Authority
  </li>
  <li>
   General Directorate of Residency and Foreigners Affairs - Dubai
  </li>
  <li>
   Ministry of Human Resources and Emiratization
  </li>
  <li>
   Relevant Free Zone portals (if applicable)
  </li>
  <li>
   Coordinate trade license renewals, labor contracts, immigration documentation, and regulatory submissions
  </li>
  <li>
   Liaise with PROs and ensure timely compliance with statutory deadlines
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Confidential &amp; Compliance Management
  </strong>
 </p>
 <ul>
  <li>
   Handle sensitive corporate information with strict confidentiality
  </li>
  <li>
   Maintain secure documentation related to contracts, financial matters, and management decisions
  </li>
  <li>
   Support compliance tracking for corporate and project requirements
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Mandatory Requirements
  </strong>
 </p>
 <ul>
  <li>
   Minimum 5+ years of experience supporting senior management within a Building Construction or Engineering Consultancy company in the UAE
  </li>
  <li>
   Proven experience handling UAE government portals and online authority submissions
  </li>
  <li>
   Excellent command of English (spoken and written)
  </li>
  <li>
   Advanced proficiency in MS Office (Excel, Word, PowerPoint)
  </li>
  <li>
   Strong drafting and reporting skills
  </li>
  <li>
   Exceptional organizational and multitasking abilities
  </li>
  <li>
   Professional communication skills to engage with senior stakeholders
  </li>
  <li>
   High level of discretion and integrity
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration or relevant field
  </li>
  <li>
   Experience in tender coordination and construction documentation
  </li>
  <li>
   Experience working in project-driven or main contractor environments
  </li>
  <li>
   Familiarity with document management systems (DMS)
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Salary Package
  </strong>
 </p>
 <p>
  <strong>
   AED 12,000 &ndash; All Inclusive
  </strong>
 </p>
</div>


Executive Secretary / Personal Assistant to General Manager

Astellas Pharma

<div>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 <strong>
  Executive Assistant
  <br/>
  <br/>
 </strong>
 <strong>
  About Astellas
  <br/>
  <br/>
 </strong>
 Astellas is a global life sciences company committed to turning innovative science into VALUE for patients. We provide transformative therapies in disease areas that include oncology, ophthalmology, urology, immunology and women's health. Through our research and development programs, we are pioneering new healthcare solutions for diseases with high unmet medical need. Learn more at Astellas.com .
 <br/>
 <br/>
 <strong>
  Are you driven to make a real difference in the lives of patients?
  <br/>
  <br/>
 </strong>
 We're seeking passionate individuals who thrive in dynamic environments, embrace new ideas, and aren't afraid to take intelligent risks. People who act with unwavering integrity and are deeply committed to making a tangible impact.
 <br/>
 <br/>
 <strong>
  Location and Working Environment
  <br/>
  <br/>
 </strong>
 This position is hybrid and will require you to be onsite 3 days per week in ISTANBUL, TURKEY office
 <br/>
 <br/>
 Astellas&rsquo; Responsible Flexibility Guidelines Statement- At Astellas we recognize the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimize the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with Astellas&rsquo; Responsible Flexibility Guidelines.
 <br/>
 <br/>
 <strong>
  Purpose &amp; Scope
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   As an Executive Assistant at Astellas Pharma, you will play a pivotal role in supporting the General Manager Turkey with daily administrative duties. You will act as a liaison between the General Manager and LT (Leadership Team) as well as other internal/external stakeholders.
  </li>
  <li>
   Your contributions will be essential in managing an active calendar of appointments, coordinating complex travel plans, and ensuring seamless communication within the organization. You will be part of a team dedicated to improving lives through innovative healthcare solutions, and your work will directly impact our mission to "Change Tomorrow&trade;."
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Role And Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assist the General Manager Turkey with daily administrative tasks, including managing calendars and preparing expense reports.
  </li>
  <li>
   Coordinate virtual meeting platforms, ensure online file organization, and manage access to shared digital resources
  </li>
  <li>
   Be the contact for communication topics or Turkey organization and GM posts and lead the process. Facilitate internal communications
  </li>
  <li>
   Coordinate internal events and activities, such as town halls, seasonal celebrations, and employee engagement initiatives, ensuring alignment with company culture and objectives
  </li>
  <li>
   Draft reports, presentations, and meeting minutes as needed for executive communication
  </li>
  <li>
   Organize and manage all aspects of travel logistics, including ticketing, accommodation, and itineraries
  </li>
  <li>
   Oversee and coordinate office logistics, building facility management
  </li>
  <li>
   Occupational Health and Safety responsibilities.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience in executive assistance, office coordination, or similar administrative roles
  </li>
  <li>
   Strong multitasking, organizational, and time management skills
  </li>
  <li>
   Strong proficiency in MS Office and virtual collaboration tools
  </li>
  <li>
   Analytical, detail-oriented with the ability to manage complex tasks
  </li>
  <li>
   Quick learner with a sharp, results-oriented approach
  </li>
  <li>
   Experience coordinating cross-functional teams and liaising with senior stakeholders
  </li>
  <li>
   Discretion and confidentiality in handling sensitive information
  </li>
  <li>
   Fluency in written and spoken business English
  </li>
  <li>
   Bachelor&rsquo;s degree, or equivalent.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Familiarity with compliance and regulatory requirements in the healthcare sector.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What awaits you at Astellas?
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Global collaboration: Become part of a connected global business of like-minded life science leaders, all dedicated to improving patients' lives worldwide.
  </li>
  <li>
   Real-world patient impact: Contribute to transformative therapies that reach patients around the world, knowing your work makes a difference every day.
  </li>
  <li>
   Relentless Innovation: Join a company at the forefront of scientific breakthroughs, where you'll have the opportunity to shape the future of healthcare.
  </li>
  <li>
   A Culture of Growth: Chart your own course within a supportive environment that values your contributions, champions your development, and empowers you to pursue your passions.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Our Organizational Values and Behaviors
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Impact
  </li>
  <li>
   Innovation
  </li>
  <li>
   Integrity
  </li>
  <li>
   One Astellas
  </li>
  <li>
   Accountability
  </li>
  <li>
   Courage
  </li>
  <li>
   Sense of Urgency
  </li>
  <li>
   Outcome Focus
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 Careers | Astellas
 <br/>
 <br/>
 We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
 <br/>
 <br/>
 Beware of recruitment scams impersonating Astellas recruiters or representatives. Authentic communication will only originate from an official Astellas LinkedIn profile or a verified company email address. If you encounter a fake profile or anything suspicious, report it promptly to LinkedIn's support team through LinkedIn Help.
 <br/>
 <br/>
</div>


Executive Assistant to the General Manager

Jeppson Law

<p><b>About the Firm:</b></p><p>We are a values-driven transactional law firm serving small businesses and entrepreneurs. Our work focuses on helping clients operate confidently, reduce risk, and build strong legal foundations for growth. We are a small, collaborative team that cares deeply about the quality of our work and how we work together. Each team member has a meaningful impact on the firm, and we take our hiring decisions seriously. We believe in ownership, follow-through, clear communication, and continuous improvement, and we are looking for someone who values those same things.</p><p><b>Position Summary:</b></p><p>We are seeking a warm, confident, and highly organized Executive Assistant to support our Managing Attorney. This role is approximately 95% dedicated to attorney support and 5% supporting other team members as needed. This is not a traditional administrative role. This is a high-trust, relationship-driven position for someone who enjoys being a steady presence behind a busy professional&mdash;keeping priorities clear, commitments tracked, and days running smoothly.</p><p>The ideal candidate is proactive, emotionally intelligent, and comfortable holding others accountable in a respectful and professional way. You enjoy following up, closing loops, and reminding people (sometimes more than once) of what matters most. You are not afraid to speak up, ask questions, or gently call someone out when needed.</p><p>This role is designed for someone who wants to be an elite Executive Assistant long-term and take pride in being a key support person in a growing firm.</p><p><b>Key Responsibilities:</b></p><p><i><b>Executive &amp; Priority Support</b></i></p><ul><li>Manage the Managing Attorney&rsquo;s calendar, including scheduling, rescheduling, prioritizing commitments, and protecting focused work time.</li><li>Serve as a gatekeeper and thought partner around time, priorities, and follow-through.</li><li>Proactively remind the Managing Attorney of upcoming deadlines, decisions, and commitments, including consistent follow-up when items are unresolved.</li><li>Prepare for meetings by organizing agendas, documents, and key talking points.</li><li>Attend meetings as needed to take notes, track action items, and ensure follow-up.</li></ul><p><i><b>Inbox &amp; Communication Management</b></i></p><ul><li>Manage and triage the Managing Attorney&rsquo;s inbox, including responding where appropriate, flagging priorities, and ensuring timely follow-up.</li><li>Draft and send professional, warm, and clear correspondence on behalf of the Managing Attorney.</li><li>Ensure nothing important slips through the cracks.</li></ul><p><i><b>Client &amp; Team Coordination</b></i></p><ul><li>Interface directly with clients as needed to schedule meetings, request information, and provide updates.</li><li>Support other team members occasionally with scheduling, coordination, and administrative tasks.</li><li>Act as a calm, professional point of contact for internal and external communications.</li></ul><p><i><b>Organization, Systems &amp; Follow-Through</b></i></p><ul><li>Track tasks, deadlines, and commitments across matters and conversations.</li><li>Create and maintain simple systems, checklists, and workflows to support consistency and follow-through.</li><li>Identify opportunities to improve processes and reduce friction for the Managing Attorney and the team.</li><li>Ensure documents, notes, and information are organized and easy to access.</li></ul><p><b>Qualifications:</b></p><ul><li>Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting a busy professional or executive.</li><li>Exceptional follow-through and organizational skills; you genuinely enjoy keeping things on track.</li><li>Comfortable reminding, prompting, and following up&mdash;without frustration or resentment.</li><li>Confident, warm communicator who can speak up respectfully and professionally.</li><li>High emotional intelligence and discretion; trusted with sensitive information.</li><li>Self-directed and proactive; you anticipate needs rather than waiting to be asked.</li><li>Tech-savvy and comfortable using digital tools, calendars, task managers, and AI platforms to improve efficiency.</li><li>Legal or professional services experience is a plus, but not required.</li><li>Alignment with our firm values of ownership, client service, integrity, and growth.</li></ul><p><b>Benefits:</b></p><ul><li>Remote work.</li><li>Accrual of PTO at the rate of one day for each full month of employment up to a maximum of 15 accrued days. May use accrued PTO after three months of employment and may use PTO for vacation, illness, or other reasons.</li><li>$350 per month (after 30 days of employment) to use toward health benefits (medical, dental, vision).</li><li>Life insurance policy ($50K).</li><li>Retirement plan with firm matching (2%).</li><li>Paid holidays, including: New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Friday after, Christmas Day.</li><li>Professional development support and learning resources.</li><li>Collaborative, respectful, growth-oriented team culture.</li></ul><p><b>Success in This Role Looks Like:</b></p><ul><li>The Managing Attorney feels supported, focused, and on track.</li><li>Priorities are clear, deadlines are met, and follow-ups happen without friction.</li><li>The Executive Assistant confidently keeps commitments front and center&mdash;even when reminders are repetitive.</li><li>Communication is timely, warm, and professional.</li><li>The firm runs more smoothly because someone is consistently holding the details together.</li></ul><p><b>How to Apply:</b></p><p>Please send an email to <b>gfaris@jeppsonlaw.com</b> with the subject line: &ldquo;Executive Assistant Application &ndash; [Your Name]&quot; and include your <b>Resume </b>and a <b>brief video introduction</b> (using Loom or another similar platform) answering the following:</p><ul><li>Who are you and why are you interested in this role? Include where you&rsquo;re based and your relevant experience.</li><li>Describe a time you had to consistently follow up with or hold someone accountable without damaging the relationship. How did you handle it?</li><li>How do you manage inboxes, competing priorities, and constant interruptions while still ensuring important work gets done?</li><li>How do you use technology or AI tools to stay organized and efficient?</li><li>Where do you see yourself in the next few years, and why does an Executive Assistant role appeal to you long-term?</li></ul><p>No recruiters, please.</p><p>Job Type: Full-time</p><p>Pay: $25.00 - $32.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: Remote</p>

Executive Assistant to Managing Attorney (Fully Remote)

Denver Metro Chamber of Commerce

<div><p><b>Position Overview</b></p><p>
The Denver Metro Chamber Leadership Foundation is seeking a highly organized and detail-oriented Executive Assistant Intern to support the Executive Vice President of the Denver Metro Chamber of Commerce and President of the Leadership Foundation, as well as the Manager of Alumni Engagement &amp; Fundraising.</p><p>
This 12-14 week internship offers a unique opportunity to gain hands-on experience supporting senior leadership within a nonprofit and civic leadership organization. The intern will assist with scheduling, board coordination, communications, and program support while learning how leadership initiatives and nonprofit operations function at an executive level.</p><p><b>
Key Responsibilities</b></p><ul><li>
Provide administrative support to senior leadership</li><li>
Manage calendars and coordinate meetings with internal and external stakeholders</li><li>
Assist with planning and coordination of Board of Directors meetings, including preparing materials, tracking attendance, and documenting action items</li><li>
Develop and format executive presentations and meeting materials</li><li>
Support travel coordination and expense reporting</li><li>
Assist with executive correspondence and communications</li><li>
Provide administrative and coordination support for Leadership Foundation programs and initiatives</li><li>
Maintain organized records, documents, and program metrics</li><li>
Handle confidential information with professionalism and discretion</li></ul><p><b>
Preferred Qualifications</b></p><ul><li>
Current undergraduate or graduate student studying business, nonprofit management, communications, public administration, or a related field</li><li>
Strong organizational, time management, and multitasking skills</li><li>
Excellent written and verbal communication skills</li><li>
Proficiency in Microsoft Office (PowerPoint, Excel, Word)</li><li>
Professionalism, attention to detail, and ability to work independently</li></ul><p><b>
What You&rsquo;ll Gain</b></p><ul><li>
Exposure to executive leadership within a major regional business organization</li><li>
Experience supporting board governance and nonprofit operations</li><li>
Opportunities to develop professional communication, organization, and presentation skills</li></ul><p></p><p><b><br>
Hours: 15-20 hours/week</b></p><p><b>
Duration: 14 weeks</b></p><p><b>
Hourly rate: 19.23/hour</b></p><p><b>
Accepting applications until 3/24</b></p></div><p></p>

Executive Assistant Intern DMCCLF

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