executive assistant to president

Executive Assistant to President

American University of Bahrain

<div><p>The Executive Assistant will provide executive level administrative support to the President&rsquo;s office anticipating and executing upon those needs. The role will require coordination among management team members and within the organization on behalf of the executive team to align current activities with priorities. S/he will obtain and transmit information to executive team from within the organization to assist in furthering priorities, as well as filter communications of executive team and prioritize communications for executive review.
</p><p><b>Requirements</b></p><p><b>
Duties and Responsibilities</b></p><ul>
<li>
Liaison between leadership, executives, faculty, administrators, and staff with external entities.</li>
<li>Be the point of contact for various inquiries and resolving issues on behalf of the President.
</li><li>Manage incoming calls, correspondence, and emails.</li>
<li>Manage and maintain complex calendars, schedule, and arrange all associated details for meetings and events.</li>
<li>Make decisions based on working knowledge of the responsibilities and priorities of the President.</li>
<li>Coordinate travel arrangements, develop various itineraries and process expense reimbursements and payments.
</li><li>Prepare and distribute various materials, compose correspondence for signature, proof correspondence and other material and maintain filling system.
</li><li>Oversee administrative support staff to ensure the efficient operation of the Presidents&rsquo; office.</li>
<li>Work flexible hours as per the requirements of the Presidents&rsquo; office.</li>
<li>Perform other duties as reasonably required by management.
</li></ul><p></p><p><b>Qualifications
</b></p><p>o Bachelor&rsquo;s degree in a relevant field is required.</p><p>
o Graduate degree in a related field is desirable.</p><p>
o Professional certification in a related field is desirable.</p><p></p><p><b>
Experience Required</b></p><p>
o Minimum of five years of experience in a similar role or comparable experience in industry.
</p><p>o Experience in supporting senior level executives.</p><p>
o Experience in project coordination and execution.</p><p></p><p><b>
Skills and Competencies Required
</b></p><p>o Strong communication and relationship building skills with peers, leadership, and external constituents, including the business community.
</p><p>o Ability to work independently and responsibly while managing numerous projects simultaneously.</p><p>
o Exceptional attention to detail with the ability to handle sensitive, confidential, and challenging situations with tact and diplomacy.
</p><p>o Excellent Arabic and English skills.</p></div><p></p>

Executive Assistant to the President

American University of Bahrain (AUBH)

<div>
 The Executive Assistant will provide executive level administrative support to the President's office anticipating and executing upon those needs. The role will require coordination among management team members and within the organization on behalf of the executive team to align current activities with priorities. S/he will obtain and transmit information to executive team from within the organization to assist in furthering priorities, as well as filter communications of executive team and prioritize communications for executive review.
 <br/>
 <br/>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  Duties and Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Liaison between leadership, executives, faculty, administrators, and staff with external entities
  </li>
  <li>
   Be the point of contact for various inquiries and resolving issues on behalf of the President.
  </li>
  <li>
   Manage incoming calls, correspondence, and emails
  </li>
  <li>
   Manage and maintain complex calendars, schedule, and arrange all associated details for meetings and events
  </li>
  <li>
   Make decisions based on working knowledge of the responsibilities and priorities of the President
  </li>
  <li>
   Coordinate travel arrangements, develop various itineraries and process expense reimbursements and payments.
  </li>
  <li>
   Prepare and distribute various materials, compose correspondence for signature, proof correspondence and other material and maintain filling system.
  </li>
  <li>
   Oversee administrative support staff to ensure the efficient operation of the Presidents' office
  </li>
  <li>
   Work flexible hours as per the requirements of the Presidents' office
  </li>
  <li>
   Perform other duties as reasonably required by management.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in a relevant field is required
  </li>
  <li>
   Graduate degree in a related field is desirable
  </li>
  <li>
   Professional certification in a related field is desirable
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Experience Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum of five years of experience in a similar role or comparable experience in industry
  </li>
  <li>
   Experience in supporting senior level executives
  </li>
  <li>
   Experience in project coordination and execution
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills And Competencies Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong communication and relationship building skills with peers, leadership, and external constituents, including the business community
  </li>
  <li>
   Ability to work independently and responsibly while managing numerous projects simultaneously
  </li>
  <li>
   Exceptional attention to detail with the ability to handle sensitive, confidential, and challenging situations with tact and diplomacy
  </li>
  <li>
   Excellent Arabic and English skills
  </li>
 </ul>
</div>


Disney Experiences

<p><b><u>Executive Assistant</u></b></p><p>Location Glendale</p><p>Position Type Executive Assistant</p><p>Reporting into Vice President, Americas Hardlines</p><p></p><p><b>Description: </b></p><p></p><p> At Disney Consumer Products<b>, we inspire imagination around the world </b>and are committed to creating happiness for families and fans by bringing captivating, inspiring, and inclusive products into their daily lives. From toys to t-shirts, console games, books, and more, our team brings our beloved brands and franchises into the lives of families through products and experiences that can be found worldwide, such as the Disney Store e-commerce platform, Disney Parks, local and international retailers, and Disney Store locations around the world. </p><p></p><p>Are you known for keeping your cool under pressure? Can you juggle multiple priorities and deliver high quality results? Do you feel comfortable interacting with the most senior levels of management? If you are nodding your head, then an Administrative Assistant position in Disney Consumer Products at The Walt Disney Company might be right for you!</p><p></p><p>This position supports 2 Vice President-level executives. You would be responsible for the day-to-day workings of the leaders you support, and your support is critical to ensuring your leaders' success. There will be heavy calendar jockeying and coordination, expense and labor reports, travel planning, preparing presentations for team meetings, and coordinating team events. Attention to detail in a fast-paced environment while managing shifting priorities make you an ideal candidate for this role. The relationship you form with the executives you support is critical because that is what enables you to become a true partner. As the "face" of your executives within The Walt Disney Company, your integrity, dedication, handling of confidential information and attitude reflect the office, and as such, are a critical component to its success.</p><p></p><p>You will report to the Vice President, Americas Hardlines. This is a full-time salaried non-exempt role based in Glendale, CA.</p><p></p><p> <b>What you will do:</b> </p><ul><li><p>Manage daily schedules, calendars, and meetings for 2 Vice Presidents</p></li><li><p>Manage all travel arrangements and trip oversight including meeting coordination, and all related expense management and processing</p></li><li><p>Coordinate/confirm all calendar matters, including internal/external meetings, and video conferences over multiple time zones</p></li><li><p>Assist with departmental tasks, including conference room requests, team events, employee recognition and offsites</p></li><li><p>Manage and prepare documents including meeting agendas, presentation material and recap meeting notes</p></li><li><p>Maintain standards of strict confidentiality with respect to all matters and documents</p></li><li><p>Interact with various internal departments, senior executives and their offices as needed, as well as team members, external organizations, retailers, licensees and others globally</p></li><li><p>Support basic office functions as required (such as ordering supplies, including hardware and software)</p></li><li><p>Promote teamwork both internally and externally, work exceptionally well with executives, staff, and external associates and visitors at all levels</p></li><li><p>Assist with special projects as needed</p></li><li><p>Perform other administrative duties as requested, or as responsibilities dictate</p></li></ul><p> <b>Basic Qualifications and Skills:</b> </p><ul><li><p>Minimum of 3 years of executive support experience, 5 years preferred</p></li><li><p>Excellent computer proficiency, including Microsoft Outlook, Word, Excel</p></li><li><p>Demonstrated ability to prioritize, meet deadlines, make decisions, and change course of action quickly</p></li><li><p>Extremely comfortable working in fast-paced environments</p></li><li><p>Detail oriented with the ability to maintain professionalism under pressure</p></li><li><p>Ability to anticipate needs, and be proactive, resourceful and flexible</p></li><li><p>Strong people skills, including the ability to work effectively with other executives, assistants, and staff at all levels</p></li><li><p>Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously</p></li><li><p>Effective communicator, both verbally and written</p></li><li><p>Proactive in thinking of ways to improve productivity and efficiency</p></li><li><p>Experience working with international territories and global time zones</p></li></ul><p></p><p><b>Preferred Qualifications:</b></p><ul><li><p>Mac experience</p></li><li><p>SAP experience, including Casual Buyer</p></li><li><p>Experience working in a commercial product environment</p></li><li><p>Experience supporting teams in multiple locations</p></li></ul><p></p><p> <b>Education: </b> </p><ul><li><p>Bachelor's degree or equivalent experience</p></li></ul><p></p><p> Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities and special extras that only Disney can provide. Learn more about our benefits and perks at </p><p> </p><p> </p><p> </p><br>The hiring range for this position in California is $65,300 to $87,500 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Executive Assistant

WorkSource Oregon

<p><b>JOB SUMMARY:</b><br/>The Executive Assistant is a highly visible, relationship-focused role responsible for strengthening the member experience, supporting Chamber operations, and providing high-level administrative assistance to the President/CEO.</p><p>This position ensures seamless membership onboarding, engagement, and retention while supporting events, communication, and internal workflow across the organization. The ideal candidate is detail-driven, proactive, organized, and committed to helping members feel valued, supported, and connected.</p><p><b>REQUIREMENTS:</b><br/>*Minimum 1 year of experience in an executive or administrative role supporting leadership.<br/>*Valid driver's license required for attending events and completing errands.<br/>*High school diploma or equivalent.</p><p><b>PREFERENCES:</b><br/>*Proficiency in Microsoft Office, Adobe, Chamber Nation, Growth Zone, Salesforce and CRM platforms.<br/>*Candidates with additional experience in client relations, event planning, business operations, or similar roles are strongly encouraged to apply.</p><p><b>JOB DUTIES:</b><br/>*Provide high-level executive support to the President/CEO, anticipating needs and ensuring seamless leadership operations.<br/>*Manage calendars, communications, cross-departmental coordination, confidential documentation, and prepare reports and presentations to drive organizational efficiency.<br/>*Serve as the main point of contact for members, ensuring exceptional service through onboarding and engagement.<br/>*Oversee CRM management, recognition efforts, and communication tracking to boost member retention and satisfaction.<br/>*Plan and execute member-focused events, ensuring all logistics are handled efficiently and effectively.<br/>*Coordinate with vendors, manage materials, and gather feedback to enhance engagement and deliver meaningful experiences.<br/>*Provide adaptable administrative and operational support across various functions and team initiatives.<br/>Assist with mailings, workflows, and collaborative projects to foster a service-oriented environment.</p><p><b>PAY:</b><br/>*$19 - $22 per hour; Depending on Experience</p><p><b>HOURS:</b><br/>*Monday - Friday, 30 Hours per week.<br/>*Some early mornings or evenings to support events.</p><p><b>LOCATION:</b><br/>*The Dalles, Oregon; on-site required.<br/>*Includes occasional traveling between the office and event sites.</p><p><b>PRIORITY OF SERVICE:</b><br/>The Jobs for Veterans Act affords priority of service to covered Veterans and eligible spouses over non-covered persons for the receipt of employment, training, and placement services.</p><p><b>TO ADVANCE IN THE SELECTION PROCESS, KINDLY COMPLETE THE REQUIRED STEPS BELOW BY THE 11/30 APPLICATION DEADLINE</b><br/>The employer has requested WorkSource pre-screen applicants for this position. The employer will remain confidential until a referral has been made. To be considered:</p><p>1) Register or update your iMatchSkills&reg; account at your local WorkSource office or online at www.imatchskills.org. You will obtain a job seeker ID for next step.</p><p>2) Email a resume and cover letter highlighting your experience supporting leadership, managing tasks and working with members or clients to susana.m.flores@employ.oregon.gov with the subject line: &quot;[Job Seeker ID] and [Job ID: 4386735]&quot;</p><p>Job Types: Full-time, Part-time</p><p>Pay: $19.00 - $22.00 per hour</p><p>Expected hours: No less than 30 per week</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Hiring Talent

<p>We are looking for a highly organized and proactive Executive Assistant for our US based client.</p><p><b>Experience: </b> 3 to 4 years</p><p><b>Shift: </b>6:00 PM &ndash; 4:00 AM (Night Shift)</p><p><b>Job Type:</b> Onsite</p><p><b>Transport:</b> Pick &amp; Drop Provided</p><p><b>Key Responsibilities:</b></p><ul><li>Provide day-to-day administrative support to the management team.</li><li>Coordinate meetings, appointments, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence as required.</li><li>Maintain confidentiality of sensitive information.</li><li>Liaise with internal teams and external partners to ensure smooth communication and workflow.</li><li>Assist in project coordination and follow-ups to ensure timely completion of tasks.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Excellent communication and coordination skills.</li><li>Strong organizational and time management abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Ability to multitask and prioritize in a fast-paced environment.</li></ul><p>Interested candidates may apply.</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Are you comfortable working onsite in night shift?</li><li>Do you speak English fluently?</li></ul><p>Experience:</p><ul><li>executive assistant: 3 years (Preferred)</li></ul><p>Work Location: In person</p>

University of the Incarnate Word

<div><div><div><div><div>Position Information
</div><p></p><div><div><div><div><b>Position Title</b></div> <div>Administrative Assistant to the VP-pending PRC apprvl</div>
</div><br>
<div><div><b>UIW Mission</b></div>
<div>University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.</div>
</div><br>
<div><div><b>Position Summary</b></div>
<div>The Administrative Assistant to the VP for Finance and Administration is responsible for providing high-level administrative support to facilitate the leadership role of the VP, exercising initiative and independent judgment in managing the VP&rsquo;s calendar, schedule, and the office&rsquo;s daily activities. The position uses discretion in the dissemination of information; therefore, confidentiality is of utmost importance. This position requires maintaining a professional and friendly demeanor in a fast-paced environment, handling multiple simultaneous requests with ease under general supervision, and exercising moderate latitude for initiative and independent judgment. The Administrative Assistant to the VP reports to the CFO and VP for Finance and Administration.</div>
</div><br>
<div><div><b>Benefits</b></div>
<div>UIW has been identified year after year as one of the nation&rsquo;s <b>Great Colleges to Work For</b> based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and <b>Brainpower Connection</b> discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&amp;D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the <b>Human Resources webpage</b><b> </b>for additional details on our benefits and eligibility.</div>
</div><br>
</div></div></div><div><div>Job Duties
</div><p></p><div><div><div><div><b>Job Duty Name</b></div> <div>Essential Job Duties</div>
</div><br>
<div><div><b>Description of Job Duties</b></div>
<ul><li>Coordinate and communicate with individuals (from UIW and the outside community) via email/phone calls, and other means regarding meetings, events, and other matters.</li>
<li>Secure venues/rooms for meetings and events and arrange for catering.</li>
<li>Oversee projects and track progress to ensure alignment with VP priorities.</li>
<li>Conduct research and prepare presentations/administrative reports upon request.</li>
<li>Assist with the coordination of logistics, agenda, and materials for Board of Trustee Committee meetings.</li>
<li>Oversee travel logistics including international arrangements and itineraries. Arrange hotel accommodations and car rentals for the Vice President and the Associate VP.</li>
<li>Manage complex overlapping schedules, coordinate high-level meetings, and serve as a gatekeeper for the VP&rsquo;s time and communication.</li>
<li>Serve as a liaison with other internal departments and external organizations.</li>
<li>Draft correspondence, emails and other materials as needed.</li>
<li>Reconcile credit card statements for Vice President and other members of the finance team on P-Card Management System.</li>
<li>Submit various forms for Vice President &amp; other departmental administrators, such as check requests, Purchase Orders, petty cash forms, leave forms, general travel expense forms, vehicle request forms, and mileage forms.</li>
<li>Maintain membership payments/renewals for annual membership organizations, magazine subscriptions, etc.</li>
<li>Manage the Vice President&rsquo;s calendar, schedules, and daily office activities.</li>
<li>Handle requests for maintenance and housekeeping; ensure mail pickup and drop off from the campus post office.</li>
<li>Assist with new employee onboarding.</li>
<li>Perform other duties as assigned.</li>
</ul></div><br>
</div></div></div><div><div>Qualifications
</div><p></p><div><div><div><div><b>Knowledge Skills and Abilities</b></div>
<ul><li>Ability to effectively anticipate needs, proactively solve problems, and adapt to changing priorities.</li>
<li>Strong customer service skills</li>
<li>Strong skills in Microsoft Excel, Word, PowerPoint, and Outlook.</li>
<li>Must be proficient in computer operations, file management, and reporting using Microsoft Excel and other data management systems.</li>
<li>Ability to communicate professionally and effectively in all interactions.</li>
<li>Must maintain strict confidentiality with sensitive information.</li>
<li>Must have the ability and willingness to learn new software programs and web-based applications with minimal guidance.</li>
<li>Strong organization skills with the ability to handle multiple assignments simultaneously and change priorities upon request.</li>
<li>Intrinsically motivated to take initiative with the ability to work independently with minimal supervision.</li>
<li>Excellent project planning and management expertise.</li>
<li>Strong organizational skills and attention to detail, always keeping in mind that participation from other departments contributes to the success of the Office.</li>
<li>Rudimentary understanding of expense reports, budgets, profit &amp; loss statements, and financial forecasts.</li>
<li>Ability to work collaboratively in a team environment, as well as exercise independent judgment.</li>
<li>Ability to work effectively with individuals from diverse communities and cultures.</li>
<li>Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.</li>
</ul>
</div><br>
<div><div><b>Required Education</b></div>
<div>High school diploma or its equivalent.</div>
</div><br>
<div><div><b>Required Work Experience</b></div>
<div><div>Five (5) years of administrative work experience in a complex office environment.</div></div><br>
<div></div>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<ul><li>Experience working in higher education.</li>
<li>Associates Degree.</li>
<li>Administrative experience supporting an executive.</li>
</ul>
</div><br>
<div><div><b>Required Certifications, Licenses or Registrations</b></div>
<div>None specified.</div>
</div><br>
<div><div><b>Work Hours</b></div>
<div>Monday through Friday 8:00 &ndash; 5:00 with occasional extended hours as needed to meet departmental goals, especially for special events.</div>
</div><br>
<div><div><b>Physical Demands</b></div>
<ul><li>Ability to lift up to 20lbs of office/event materials.</li>
<li>Ability to reach overhead, bend, and squat to retrieve office/event materials.</li>
<li>Ability to push/pull event carts holding up to 30lbs.</li>
<li>Ability to regularly move about campus and event venues to actively engage attendees, attend meetings on and off campus, and pick-up and deliver mail or event materials.</li>
</ul></div><br>
</div></div></div></div></div><div><h2 class="jobSectionHeader"><b>Posting Details</b></h2>
<div><div><div>Posting Details
</div><p></p><div><div><div><div><b>Posting Number</b></div> <div>AS2195PO</div>
</div><br>
<div><div><b>Number of Vacancies</b></div> <div>1</div>
</div><br>
<div><div><b>Job Type</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Job Category</b></div> <div>Staff (non-exempt)</div>
</div><br>
<div><div><b>Desired Start Date</b></div> <div>01/06/2026</div>
</div><br>
<div><div><b>Position End Date (if temporary)</b></div>
</div><br>
<div></div><div><div><b>Reports to</b></div> <div>CFO and VP of Business and Finance</div>
</div><br>
<div><div><b>Salary</b></div> <div>$50,000-$52,000 Annualized</div>
</div><br>
<div><div><b>Open Date</b></div> <div>11/19/2025</div>
</div><br>
<div><div><b>Close Date</b></div>
</div><br>
<div></div><div><div><b>Open Until Filled</b></div> <div>Yes</div>
</div><br>
<div><div><b>Special Instructions to Applicant</b></div>
<div>N/A.</div>
</div><br>
<div><div><b>EOE</b></div>
<div>UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).</div>
</div><br>
<div><div><b>Title IX</b></div>
<div>This position is considered a &ldquo;Responsible Employee&rdquo; under Title IX federal regulations and &ldquo;Mandatory Reporter&rdquo; under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.</div></div></div></div></div></div></div></div><p></p>

Administrative Assistant to the VP-pending PRC apprvl

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Administrative Assistant to the VP-pending PRC apprvl