executive assistant to president

International Jet Interiors

<p><b>Executive Assistant to the President</b></p><p>We are looking for a sharp, adaptable person to work directly alongside our President at International Jet Interiors - a boutique VIP aircraft refurbishment company based at MacArthur Airport in Ronkonkoma, New York. www.intljet.com</p><p>This is not a traditional administrative role. It sits at the intersection of executive support, sales operations, office management, and business coordination. The right person will free the President to focus entirely on what only he can do. Everything else gets handled.</p><p><b>THE ROLE</b></p><p>Executive Assistant to the President</p><p>Full-time <b>On-site </b> Ronkonkoma, New York</p><p>Reports directly to: Eric H. Roth, President</p><p><b>WHAT YOU&rsquo;LL DO</b></p><p><b>Executive Support</b></p><ul><li>Coordinate and follow up on executive priorities on behalf of the President.</li><li>Manage the President&rsquo;s calendar, priorities, and schedule.</li><li>Prepare briefings, agendas, and follow-up summaries.</li><li>Draft and send correspondence in the President&rsquo;s voice.</li><li>Attend meetings on behalf of the President and ensure follow-up actions are completed.</li><li>Track every open commitment. Nothing falls through the cracks.</li></ul><p><b>Sales Support</b></p><ul><li>Support proposals, opportunity tracking, and client follow-up.</li><li>Maintain CRM records and pipeline status.</li><li>Handle client onboarding communications.</li><li>Research prospects and prepare materials for business development.</li></ul><p><b>Office Administration</b></p><ul><li>Filter all incoming communications. Handle or redirect what doesn&rsquo;t need the President.</li><li>Coordinate travel and itineraries for the President.</li></ul><p><b>Delegate Authority</b></p><ul><li>Serve as an extension of the President&rsquo;s office - attend meetings, make decisions within defined scope, represent IJI.</li><li>Communicate and enforce President&rsquo;s directives. Follow-through happens without him having to circle back.</li><li>Handle sensitive matters with complete discretion and always maintain confidentiality.</li><li>Surface issues with context, options, and a recommended action - never just the problem.</li></ul><p><b>WHAT WE&rsquo;RE LOOKING FOR</b></p><p><i>Attitude and aptitude come first. This role demands a high degree of insight and adaptability. The right person may not have a polished resume &mdash; but they are sharp, self-aware, and fast. </i></p><p><i>They read a room. They figure things out. They adjust without being told to. We are hiring for those qualities above all else.</i></p><p><b>Background &amp; Experience</b></p><ul><li>Recent college graduate or up to 2&ndash;3 years of experience in an administrative, operations, or executive-facing role.</li><li>Direct experience is a plus - not a requirement. Strong aptitude and the right instincts will be considered equally.</li><li>Client-facing business environment is an advantage. Aviation, manufacturing, luxury goods, or professional services is a strong plus.</li></ul><p><b>Technical Skills</b></p><ul><li>Exceptional writer - clear, professional, and able to write in someone else&rsquo;s voice.</li><li>Strong Microsoft Office and cloud-based tool proficiency.</li><li>Organized and systematic across multiple workstreams simultaneously.</li><li>Comfortable with contracts and business correspondence.</li></ul><p><b>AI Proficiency Required</b></p><p>This is not a bonus skill. Someone fluent with AI tools fundamentally changes what the President can delegate. We want someone who already works this way.</p><ul><li>Uses modern AI tools such as ChatGPT, Claude, Grok and similar platforms to draft correspondence, summarize meetings, conduct research, create first drafts, and improve workflows.</li><li>We want someone who already works this way.</li><li>Creates effective prompts that produce useful business output.</li><li>Exercises sound judgment when reviewing AI-generated content - knows when to use it, refine it, or discard it.</li><li>Continuously identifies new AI-driven efficiencies for the President's office.</li></ul><p><b>How You Work</b></p><ul><li>Self-directed with a strong bias toward action.</li><li>Proactive communicator - the President never has to ask for a status update.</li><li>Composed under pressure in front of clients, vendors, and staff.</li><li>Knows what to handle and what to escalate - and gets that judgment right.</li><li>Sound judgment on tone, timing, and sensitivity when acting in the President&rsquo;s name.</li></ul><p><b>The Environment</b></p><ul><li>Beautiful, modern office, Ronkonkoma, New York.</li><li>Fast-paced; priorities shift with the project schedule.</li><li>Direct, frequent exposure to ownership and senior leadership.</li><li>High autonomy, high accountability.</li><li>Strict confidentiality - what is encountered in this role, stays in this role.</li></ul><p><b>What Success Looks Like After 90 Days</b></p><ul><li>The President's calendar, travel, and priorities are organized and running smoothly.</li><li>Open commitments are tracked and followed through without reminders.</li><li>CRM records and client follow-up are current and accurate.</li><li>Incoming requests are triaged effectively, allowing the President to focus on high-value activities.</li><li>You have become a trusted extension of the President's office.</li><li>Scope, responsibility, and decision-making authority will continue to expand as trust and capability are demonstrated.</li></ul><p><b>Benefits</b></p><ul><li>401(k) - Safe Harbor</li><li>Discretionary Profit Sharing</li><li>Life Insurance</li><li>Health Insurance</li><li>Paid Time Off (PTO)</li></ul><p>Pay: $65,000.00 - $80,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Executive Assistant to the President

Rebellion Fabrication

<div><p>Rebellion Fabrication is built on three principles: <b>Best Projects, Best People, Best Pay.</b></p><p>
We exist to solve hard problems with precision, creativity, and accountability. We move fast, expect ownership, and support the people who step up. We take on the projects others avoid, and we're building a team of people who want to do the same.</p><p>
We run on EOS (the Entrepreneurial Operating System), and growth at our pace only works when the right things get done, in the right order, without dropped balls. That is what this role exists to protect.</p><h2 class="jobSectionHeader"><b>
Our Core Values</b></h2><ul><li><b>
Excellence</b> - Precision, directed at the right target</li><li><b>
Thrive or Die Attitude</b> - Own your seat. Rise above. Keep forward momentum.</li><li><b>
Teamwork</b> - Humble, teachable, respectful</li></ul><h2 class="jobSectionHeader"><b>
About the Role</b></h2><p>
You will be the right hand to our President, who runs the day-to-day business as the company's Integrator. His days are a mix of leadership team meetings, hiring, major supplier and customer relationships, financial oversight, and a steady stream of decisions that only he can make. Your job is to multiply his capacity: own his calendar and inbox, close loops on his behalf, keep commitments and deadlines from slipping, and make sure his time goes to the highest-value work.</p><p>
This is not a task-taker role. We are looking for someone who operates with real autonomy: someone who can read a situation, make a judgment call, act on it, and tell us afterward. You will have direct access to the President's inbox and calendar, decision rules that let you act without asking, and the standing expectation that when something is handed to you, it is handled. And while the President is the center of this seat, you will work with the entire leadership team daily; as you ramp, you become a force multiplier for the whole room, not just one chair.</p><h2 class="jobSectionHeader"><b>
What You Will Own</b></h2><ul><li><b>
Calendar and priorities. </b>Own the President's calendar end to end: scheduling, protecting focus time, preparing him for what is next, and making sure the week reflects the actual priorities.</li><li><b>
Inbox and follow-through. </b>Triage the inbox, draft responses, and close loops directly. Many items need follow-through rather than a decision; you chase those to done across departments without being reminded.</li><li><b>
Deadlines and commitments. </b>Track what the President has committed to, to whom, and by when. Nothing slips because nobody was watching.</li><li><b>
Meeting preparation and follow-up. </b>Prep materials for leadership meetings, peer group sessions, and external meetings; capture action items and drive them to completion.</li><li><b>
Leadership team support. </b>Run the administrative backbone of our EOS meeting cadence: L10 agendas and scorecards, quarterly and annual session logistics, and keeping leadership team to-dos and rocks visible and current. Every commitment made in that room stays owned by the person who made it; your job is making sure nothing gets forgotten, statuses are honest, and approaching deadlines get surfaced before they arrive. Over time, this grows into being a go-to coordination point for the leadership team on cross-department follow-through.</li><li><b>
Travel and logistics. </b>Book and manage business travel and coordinate logistics for events, offsites, and visits.</li><li><b>
Personal scheduling and logistics. </b>Support for the President includes a share of personal scheduling: appointments, family commitments on his calendar, and travel that blends work and family. He has five kids and treats family time as a first-class commitment; part of your job is protecting it like one. This is calendar and logistics support, not household management.</li><li><b>
Interim people and office administration. </b>For your first several months, you will also carry a set of administrative duties we are building a permanent home for: new-hire onboarding logistics (equipment, accounts, first-day readiness), benefits paperwork follow-through, and general office administration. These duties are explicitly interim and will transition to our people function as it is built out. The executive support work above is the permanent core of this seat.</li></ul><h2 class="jobSectionHeader"><b>
Who You Are</b></h2><ul><li>
You have supported a president, owner, or senior executive before, ideally in a fast-moving or growing company, and you know how to onboard yourself to a new executive quickly.</li><li>
You close loops without being asked. You have specific stories of times you saw something about to fall through the cracks and handled it before anyone knew it was at risk.</li><li>
You are comfortable with judgment calls. You would rather act on 80 percent information and adjust than wait for permission, and you know how to tell the difference between a call you can make and one you cannot.</li><li>
You are unflappable in ambiguity. We are a company building its systems while running at full speed; you find that energizing rather than frustrating.</li><li>
You are discreet. You will see compensation, personnel, financial, and strategic information daily, and you treat all of it as vaulted.</li><li>
You communicate clearly and professionally in writing, including drafting correspondence in someone else's voice.</li><li>
You are highly organized and technology-fluent: calendars, email, documents, spreadsheets, and the willingness to learn new tools quickly, including AI tools we use across the business.</li></ul><h2 class="jobSectionHeader"><b>
What Success Looks Like in Year One</b></h2><ul><li>
Within 90 days, you run the President's calendar and inbox with minimal direction, and routine loops close without his involvement.</li><li>
Leadership team members trust you as the reliable path to get something onto the President's plate or off of it.</li><li>
The interim administrative duties have been documented and cleanly handed off to the people function as it comes online.</li><li>
The President's time measurably shifts toward the work only he can do, and company priorities stop stalling on his capacity.</li></ul><h2 class="jobSectionHeader"><b>
Compensation and Benefits</b></h2><ul><li>
Competitive salary commensurate with experience.</li><li>
401(k) with company match up to 4%</li><li>
Unlimited paid time off</li></ul><h2 class="jobSectionHeader"><b>
Location and Schedule</b></h2><p>
This is a full-time, primarily on-site role based at our Elkhorn office, with occasional time at our Wahoo fabrication facility. The nature of the work requires being present with the people and problems you are helping manage.</p><h2 class="jobSectionHeader"><b>
Stand Out</b></h2><p>
Want to stand out? Include a short note about a specific time you closed a loop or made a call on an executive's behalf without being asked, and how it turned out. We read every one.</p>
<h5 class="jobSectionHeader"><b>
Experience and License Requirements</b></h5>
<ul><li>Construction, manufacturing, or industrial companies (optional)</li>
<li>Managing an executive's email inbox on their behalf (optional)</li>
<li>Supporting a President, CEO, or Owner directly (optional)</li></ul></div>

Archdiocese of St. Paul & Minneapolis

<div></div><div><div><div><div><div>Published
</div><div>July 29, 2026</div>
</div><div><div>Expires
</div><div>August 28, 2026</div>
</div><div><div>Location
</div><div>Saint Paul, Minnesota
</div></div><div></div><div><div>Category
</div><div>Administration
</div></div><div><div>Job Type
</div><div>Full-time
</div></div><div><div>Organizational Name</div>
<div>Catholic Community Foundation of Minnesota</div>
</div><div><div>Organizational City</div>
<div>Saint Paul</div>
</div><div><div>Position Contact Name</div>
<div>Anne Kocon</div>
</div><div><div>Position Contact Title</div>
<div>Executive Assistant</div>
</div><div><div>Position Contact Email</div>
<div>kocona@ccf-mn.org</div>
</div><div><div>How many employees are serving at your location?</div>
<div>30 or less</div>
</div></div><div><h3 class="jobSectionHeader"><b>Description</b></h3>
<div><p>The Executive Assistant performs administrative, organizational, and support services for the President, the Board of Directors, and its committees.</p>
<p><b>Responsibilities</b></p>
<ul><li>Executive Support - Assist President with all aspects of Foundation business:</li>
<li><div><ul><li>Oversee all scheduling of appointments and manage daily calendar. Set recurring meetings with key staff, board, and Archdiocese leadership as directed.</li>
<li>Oversee preparation for all appointments and meetings (e.g. agenda, hospitality, research, presentations. Schedule any sessions needed to prepare for appointments).</li>
<li>Manage activities and projects in which the President is involved, keeping them informed of project status, next action steps, and timelines.</li>
<li>Interact with key CCF constituents on behalf of the President.</li>
<li>Manage President's correspondence and filing, ensuring clarity, accuracy, sensitivity, and confidentiality of all communication undertaken on behalf of the President.</li>
<li>Serve as gatekeeper - interface with Board and staff members, schedule times for individual staff to meet with President rather than interrupt workflow.</li>
<li>Meet regularly with President to understand their goals and initiatives, as well as to update them on status of in-progress and upcoming activities and projects.</li>
</ul></div></li><li>Board/Committees - Provide administrative support to the Board of Directors and all of its committees:
<ul><li>Key staff liaison, along with the President, to the CCF Board of Directors with special attention to Executive, Strategic Planning, and Governance Committees.</li>
<li>Oversee preparation for all Board and committee meetings (e.g. scheduling, agenda, confirmation of quorum attendance, hospitality, PowerPoint presentations as needed). Confirm locations/technology at meeting sites.</li>
<li>Work with CCF executive leadership team to create and publish quarterly Board reports and committee materials via the Board portal, serving as primary Board liaison for the portal.</li>
<li>Communicate with Board and committee members as needed between meetings.</li>
<li>Attend assigned Board and committee meetings and prepare concise and accurate minutes, in accordance with corporate record best practices.</li>
<li>Track all Board and committee action items for follow up and discuss with President to determine next actions.</li>
<li>Oversee and maintain corporate record of all Board and committee actions.</li>
<li>Other duties as assigned.</li>
</ul></li><li>Event Management - Oversee the planning and implementation of board related events.</li>
<li>Presentations - Prepare presentations for Board and other events where CCF President has responsibilities.</li>
<li>HR Support - Partner with VP of Finance and Administration on Performance Review Coordination, and Onboarding processes and assist with other HR projects as they arise.</li><br>
</ul></div><p></p><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<div><p><b>Experience</b>
<br>
3-5 years of executive support experience required, preferably supporting a CEO, president, executive director, or board of directors. Experience coordinating board and committee meetings and managing confidential information. Experience with Salesforce, board portals, and administrative systems preferred.</p>
<p><b>Education</b>
<br>
4-year degree preferred.</p>
<p><b>Skills</b></p>
<ul><li>Emotionally intelligent, flexible, adaptable, able to gracefully handle changing calendars and shifting priorities.</li>
<li>Able to work in an atmosphere of ambiguity and move forward confidently.</li>
<li>Excellent time and project management.
<br>
Able to find and suggest creative solutions to problems that arise.</li>
<li>Able to work both collaboratively and independently, with minimal instruction and guidance.</li>
<li>Proficient in Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and emerging productivity tools such as Microsoft Copilot.</li>
<li>Able to manage technology at board and committee meetings as needed.</li>
</ul><p><b>Characteristics</b></p>
<ul><li>Diplomatic and candid, with high standards of integrity</li>
<li>Committee to supporting and enhancing the team spirit.</li>
<li>Proactive, takes initiative, able to anticipate what needs to be done and make recommendations to the President.</li>
<li>High energy to keep up with fast-paced environment.</li>
<li>Friendly, with an outgoing manner.</li>
<li>A commitment to the mission of CCF is also desired.</li>
</ul><p><b>Compensation</b></p>
<p>The salary range for this position is $72,000 - $82,000, commensurate with experience and qualifications.</p>
<p>CCF offers a comprehensive benefits package, including 403(b) retirement plan with employer match and discretionary contributions; employer-subsidized medical, dental, and disability coverage; fully-paid life insurance and access to additional voluntary benefits; generous paid time off plus 11 paid holidays; flexible spending accounts, Calm app access, and summer Fridays.</p></div></div></div></div><p></p>

Executive Assistant

Turning Point for God

<div><div><p>Turning Point for God is the broadcast ministry of Dr. David Jeremiah and exists to deliver the unchanging Word of God to an ever-changing world. Using Dr. Jeremiah's teaching, we capture, curate, and communicate Bible Strong content through the power of media to share the Gospel with theological and creative excellence. Dr. Jeremiah is committed to teaching the entirety of God's Word to the world, and his teaching is delivered in multiple languages to approximately 3 billion people across the globe through Turning Point's various media channels.</p>
<p>
To accomplish this mission, more than two hundred staff across various disciplines are committed to sharing the Gospel and Bible Strong teaching through Turning Point. At Turning Point, you will be empowered and equipped to use your unique skills and abilities to glorify God and make an eternal impact while being part of a professional Christian community and relational work environment.</p></div><p><b>
Position Summary:</b></p>
<p>
The Executive Assistant provides high-level administrative and organizational support to the President &amp; Chief Operating Officer, ensuring the efficient operation of the executive office. This position serves as the primary point of coordination for calendars, meetings, travel, communications, and administrative priorities while exercising exceptional professionalism, discretion, and judgment.</p>
<p>
The Executive Assistant enables the President/COO to focus on ministry leadership by managing day-to-day logistics, coordinating executive communications, and maintaining strong relationships with internal teams and external ministry partners.</p>
<p><b>
Responsibilities:</b></p>
<p>
Executive Support and Calendar Management</p>
<ul>
<li>Manage an active and complex executive calendar, ensuring priorities are aligned with organizational goals and ministry objectives.</li>
<li>Coordinate meetings, appointments, and ministry events.</li>
<li>Schedule internal and external meetings while balancing organizational priorities.</li>
<li>Anticipate scheduling conflicts and proactively recommend solutions.</li>
<li>Ensure the President/COO is prepared for upcoming meetings, events, and key decision-making opportunities.</li>
<li>Draft, edit, and manage executive agendas, briefing materials, presentations, correspondence, reports, and supporting documentation for meetings and executive engagements.</li>
<li>Monitor competing priorities and proactively recommend adjustments to maximize executive effectiveness.</li>
<li>Track follow-up items, action plans, and deadlines to ensure timely completion.</li>
<li>Serve as trusted gatekeeper and liaison for executive communications and scheduling requests.</li>
</ul>
<p>Communication &amp; Relationship Management</p>
<ul>
<li>Facilitate effective communication between executive leadership, department leaders, staff, ministry partners, and external stakeholders.</li>
<li>Build and maintain positive working relationships throughout the organization.</li>
<li>Handle confidential and sensitive information with discretion, professionalism, and sound judgment.</li>
<li>Ensure timely responses, follow-up actions, and accountability on key initiatives.</li>
</ul>
<p>Travel, Events &amp; Special Projects</p>
<ul>
<li>Coordinate domestic and international travel, including flights, accommodations, transportation, itineraries, visas, and travel documentation.</li>
<li>Prepare comprehensive travel packets and briefing materials.</li>
<li>Manage travel-related logistics, schedules, and expense reporting.</li>
<li>Assist with planning and execution of executive meetings, leadership retreats, board meetings, conferences, donor visits, ministry gatherings, and special projects.</li>
<li>Coordinate vendors, venues, catering, audiovisual needs, gifts, and event logistics.</li>
<li>Support recurring ministry initiatives and annual organizational events.</li>
</ul>
<p>Administrative &amp; Operational Excellence</p>
<ul>
<li>Maintain organized office systems for records management, documentation, contacts, filing, and executive information.</li>
<li>Manage approvals, contracts, invoices, expense reports, and administrative workflows.</li>
<li>Develop and improve systems that increase efficiency and organizational effectiveness.</li>
<li>Assist with project management, tracking deliverables and ensuring accountability across multiple initiatives.</li>
<li>Provide administrative support that enables smooth day-to-day executive operations.</li>
<li>Manage confidential records and sensitive information.</li>
</ul>
<p><b>Core Competencies:</b></p>
<ul>
<li><b>Spiritual Leadership:</b> Demonstrates a Christ-centered approach to work and relationships.</li>
<li><b>Teamwork:</b> Builds positive and supportive relationships within the ministry, including employees, partners, and the community.</li>
<li><b>Integrity:</b> Maintains a high standard of ethical and moral conduct.</li>
</ul>
<p><b>Qualifications and Experience:</b></p>
<p>
Required</p>
<ul>
<li>Minimum of five years of experience supporting senior executives, business leaders, or ministry leaders.</li>
<li>Proven ability to manage complex schedules, multiple priorities, and competing deadlines.</li>
<li>Exceptional organizational, planning, and time-management skills.</li>
<li>Outstanding written, verbal, and interpersonal communication skills.</li>
<li>Advanced proficiency in Microsoft Office and related business applications.</li>
<li>Demonstrated ability to exercise discretion and maintain strict confidentiality.</li>
<li>Strong attention to detail and commitment to accuracy and excellence.</li>
<li>Ability to work independently while exercising sound judgment and initiative.</li>
<li>Experience coordinating domestic and international travel.</li>
<li>Experience planning events, conferences, and executive functions.</li>
</ul>
<p>Preferred</p>
<ul>
<li>Bachelor's degree in business administration or equivalent.</li>
<li>Experience supporting C-suite executives, nonprofit executives, pastors, or ministry leaders.</li>
<li>Familiarity with expense reporting systems, project management tools, and administrative workflows.</li>
<li>Experience in a ministry, non-profit, media, or faith-based environment.</li>
</ul>
<p>Key Competencies</p>
<ul>
<li>Organization</li>
<li>Time Management</li>
<li>Professional Communication</li>
<li>Customer Service</li>
<li>Discretion</li>
<li>Attention to Detail</li>
<li>Adaptability</li>
<li>Initiative</li>
<li>Problem Solving</li>
<li>Relationship Management</li>
</ul>
<p>Success Measures</p>
<ul>
<li>Exceptional management of executive priorities, schedules, and commitments.</li>
<li>Consistent anticipation of needs and proactive problem-solving.</li>
<li>Effective communication and coordination across departments and stakeholders.</li>
<li>Reliable execution of projects, initiatives, and special events.</li>
<li>High levels of trust, confidence, and partnership with executive leadership.</li>
<li>Increased organizational efficiency, clarity, and operational effectiveness.</li>
<li>The ability to create an environment where the President/COO can remain focused on leadership, strategic priorities, and ministry impact.</li>
</ul>
<p>Personal Attributes</p>
<ul>
<li>Professional, dependable, and highly organized.</li>
<li>Warm, approachable, and service-oriented.</li>
<li>Positive, encouraging, and able to maintain a constructive attitude under pressure.</li>
<li>Adaptable and flexible when priorities shift or schedules change unexpectedly.</li>
<li>Proactive, resourceful, and solutions-focused.</li>
<li>Calm, composed, and effective in high-pressure situations.</li>
<li>Collaborative and skilled at building strong working relationships.</li>
<li>Detail-oriented while maintaining awareness of broader organizational priorities.</li>
<li>Committed to excellence, integrity, accountability, and follow-through.</li>
<li>Self-motivated with a strong sense of ownership and initiative.</li>
</ul>
<p><b>Working for Turning Point &ndash; What to Expect:</b></p>
<p>
Turning Point for God is committed to creating a dynamic culture that reflects our traditional Christian values and supports our employees' God-given and unique abilities and skills. Our organization hires employees who share our Christian values and hold to beliefs that are not in conflict with Turning Point's Employee Statement of Faith.</p>
<p><b>
Other:</b></p>
<ul>
<li>Position is exempt, full-time at Turning Point International Headquarters in Lakeside, CA.</li>
<li>The expected salary for this position is $78,000 to $88,000 annually. The actual compensation offered will depend on a variety of factors, including qualifications, experience, skills, and location. In addition to base salary, we offer a comprehensive benefits package.</li>
<li>Must be a like-minded believer and share our passion to <i>deliver the unchanging Word of God to an ever-changing world.</i></li>
</ul>
<p><b>Benefits:</b></p>
<ul>
<li>Generous medical, dental, and vision insurance, with voluntary supplemental plans</li>
<li>Health Savings Account (HSA) option</li>
<li>Company-sponsored long-term disability insurance and short-term (outside of CA)</li>
<li>Company-sponsored life Insurance</li>
<li>403(b) retirement savings plan with employer contribution</li>
<li>Eleven paid holidays</li>
<li>Accrued vacation and sick time</li>
<li>Yearly paid time off</li></ul><p></p><div><p><i><br>
This description reflects management's definition of essential functions for this position, although this list is not all-inclusive to what tasks may be assigned. Turning Point for God reserves the right to modify our job descriptions at any time.</i></p>
<p><i>
As part of our hiring process, candidates must demonstrate alignment with and support for our Statement of Faith. Agreement with this statement is a requirement for employment with Turning Point for God.</i></p>
<p><i>
Statement of Faith</i></p></div></div>

Spirit of '76 Fireworks

<div><p><b>Spirit of &lsquo;76, L.L.C.</b></p><p><b>
Executive Assistant&mdash;Columbia, MO</b></p><p>
</p><p>Are you ready to ignite your career in a dynamic and fun work environment with a national wholesale fireworks distributor? Eager to join a team that thrives on proactive thinking, community, and a winning attitude? Look no further than Spirit of &lsquo;76 Fireworks! We&rsquo;re on the hunt for a passionate and driven Executive Assistant to join Team &lsquo;76. This exciting opportunity is based in our Columbia, Missouri office, so we&rsquo;re seeking someone who either resides in or is willing to relocate to the heart of Central Missouri.</p><p>
</p><p><b>Why Spirit?</b></p>
Competitive Compensation<ul><li>- Starting salary ranges from $65,000-$75,000 per year, depending on experience</li><li>
200 PTO hours per year</li><li>
8 Days of Paid Holidays</li><li>
Retirement Plan</li><li>
Bonus Plan</li><li>
Medical, Dental, &amp; Vision Benefits</li><li>
Company Paid Life Insurance</li><li>
$350 Fireworks Credit</li><li>
50% off in our Retail Store and Seasonal Tent</li><li>
$300 Spirit Clothing Allowance</li><li>
Paid 2-week Sabbatical after 5 years of service</li></ul><p>
</p><p><b>What We Are Looking For</b></p><p>
We're looking for an experienced Executive Assistant who thrives in a fast-paced environment and enjoys being a trusted partner to executive leadership. This role requires exceptional organizational skills, sound judgment, and the highest level of integrity, professionalism, and discretion. You'll support the President by managing priorities, coordinating schedules and travel, facilitating communication, and handling confidential information with care. Beyond executive support, you'll serve as a key administrative resource for both the office and warehouse, helping keep day-to-day operations organized, efficient, and running smoothly. The ideal candidate is proactive, adaptable, detail-oriented, and takes pride in anticipating needs, solving problems, and supporting the success of the organization as a whole.</p><p>
</p><p><b>Qualifications</b></p><ul><li>
Associate's degree in Business Administration, Office Administration, or a related field preferred</li><li>
3+ years of administrative or executive assistant experience preferred</li><li>
Experience supporting senior executives or business owners strongly preferred</li><li>
Experience managing executive calendars, coordinating travel, and supporting executive meetings and confidential communications</li><li>
Notary Public certification or the ability to obtain certification within a reasonable timeframe preferred</li><li>
Excellent organizational and time management skills with the ability to effectively prioritize competing responsibilities</li><li>
Exceptional verbal and written communication skills</li><li>
Strong interpersonal skills with the ability to build positive working relationships across all levels of the organization</li><li>
Demonstrated integrity with the ability to exercise sound judgment, maintain strict confidentiality, and appropriately handle highly sensitive information</li><li>
Strong attention to detail and commitment to producing accurate, high-quality work</li><li>
Ability to anticipate needs, work independently, and proactively solve problems</li><li>
Proficiency with Microsoft Office Suite, Google Workspace, and other business software applications</li><li>
Ability to manage multiple projects simultaneously while meeting deadlines</li><li>
Strong critical thinking and decision-making skills</li><li>
Professional demeanor with a customer service mindset</li><li>
A reliable source of transportation</li></ul></div>

School of EMS

<div><p><b>Title:</b> Executive Assistant</p>
<p><b>
Reports to:</b> Chief Executive Officer, President and Founder</p>
<p><b>
Supervises:</b> N/A (individual contributor)</p>
<p><b>
FLSA Status:</b> Exempt</p>
<p><b>
Work Location:</b> Remote, with travel as needed</p>
<p><b>
Pay Range</b>: $52,000-$58,000/annuallly</p><br>
<p></p>
<p><b>
Position Summary</b></p>
<p>
The Executive Assistant provides high level administrative and operational support directly to the Executive and Directors at the School of EMS. This role manages the CEO&rsquo;s calendar, communications, and priorities, exercises independent judgment on matters affecting the
</p><p>CEO's time and the organization's operations, and serves as a trusted point of coordination between the CEO's and internal leaders, external partners, and stakeholders.</p><br>
<p></p>
<p>
The Executive Assistant regularly handles confidential and sensitive information and is expected to make sound decisions on behalf of the CEO in his or her absence.</p>
<p>
Essential Duties and Responsibilities</p><br>
<p></p>
<ul>
<li>Manages the CEO's calendar by independently resolving scheduling conflicts, determining meeting priority based on organizational impact, and coordinating with internal and external stakeholders.</li>
</ul><ul><li>Screens and triages the CEO's communications, determining which matters require immediate attention, which can be handled directly, and which should be delegated or deferred.</li>
</ul><ul><li>Serves as the primary point of contact between the CEO and the organization's private equity ownership group, managing communications, scheduling, and information requests with discretion.</li>
</ul><ul><li>Plans and coordinates executive travel, off site meetings, and Board or leadership events, making independent decisions on logistics, vendors, and budget within delegated authority.</li>
</ul><ul><li>Drafts, reviews, and finalizes correspondence, reports, and presentations on the CEO's behalf, exercising judgment on tone, content, and audience.</li>
</ul><ul><li>Prepares agendas and materials for leadership and Board meetings, and attends as needed to record and follow up on decisions and action items.</li>
</ul><ul><li>Manages highly confidential organizational, personnel, and financial information with independent judgment about appropriate handling and access.</li>
</ul><ul><li>Tracks and follows up on commitments made by the CEO, resolving and escalating issues independently where possible.</li>
</ul><ul><li>Coordinates across departments on behalf of the CEO to move initiatives forward, resolving competing priorities without requiring the CEO's direct involvement.</li>
</ul><ul><li>Manages expense reporting, budget tracking, and vendor relationships for the Executive Office.</li>
</ul><ul><li>Performs other duties and special projects assigned.</li></ul><br>
<p></p>
<p><b>
Competencies</b></p>
<p>
To perform this job successfully, an individual should demonstrate the following:</p>
<ul>
<li>Interpersonal Skills - Maintains confidentiality; protects the integrity and reputation of the school; interacts with employees, leadership, and external contacts professionally and respectfully.</li>
</ul><ul><li>Oral Communication - Speaks clearly and professionally; listens effectively; asks clarifying questions; represents the CEO accurately in verbal exchanges.</li>
</ul><ul><li>Written Communication - Writes clearly and accurately; edits for grammar and spelling; prepares professional correspondence, reports, and presentations on the CEO's behalf.</li>
</ul><ul><li>Organization and Follow Through - Manages multiple deadlines and competing priorities with minimal oversight; maintains accurate records; follows through on assigned tasks.</li>
</ul><ul><li>Independent Judgment - Exercises sound, independent judgment on confidential and time sensitive matters; takes responsibility for decisions made on the CEO's behalf.</li>
</ul><ul><li>Dependability - Follows instructions and leadership direction while exercising appropriate autonomy; meets deadlines; maintains consistent attendance.</li>
</ul><ul><li>Professionalism - Approaches others tactfully; maintains discretion with highly sensitive information; represents the School of EMS professionally at all times.</li>
</ul><ul><li>Accuracy and Attention to Detail - Ensures accuracy in communication, scheduling, and documentation; catches and corrects discrepancies proactively.</li></ul><br>
<p></p>
<p><b>
Minimum Qualifications</b></p>
<p>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.</p><br>
<p></p>
<p>
Education:</p>
<ul>
<li>Bachelor's degree preferred, or equivalent combination of education and experience.</li>
</ul>
<p>Experience:</p>
<ul>
<li>5 or more years of experience supporting C suite or senior executive level leadership.</li>
</ul><ul><li>Demonstrated ability to exercise sound, independent judgment on confidential and time sensitive matters.</li>
</ul><ul><li>Prior experience managing an executive calendar, correspondence, and travel.</li></ul><br>
<p></p>
<p>
Preferred:</p>
<p>
Previous healthcare or education industry experience preferred.</p><br>
<p></p>
<p>
Skills and Abilities</p>
<ul>
<li>Communication - Ability to communicate professionally with the CEO, Board members, senior leadership, and external organizations.</li>
</ul><ul><li>Computer Skills - High proficiency with Microsoft 365 programs, along with the ability to learn new platforms as required by SOE.</li>
</ul><ul><li>Organizational Skills - Ability to manage multiple deadlines, competing priorities, and confidential matters across a multi-state organization.</li></ul><br>
<p></p>
<p><b>
Work Environment</b></p>
<p>
The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.</p><br>
<p></p>
<p>
This position generally operates in a professional remote work environment. The employee must maintain a professional work environment with appropriate internet access to participate in virtual meetings and communicate with internal and external team members.</p><br>
<p></p>
<p><b>
Physical Requirements</b></p>
<p>
The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.</p>
<p>
The employee frequently uses hands to operate a computer keyboard, mouse, and standard office equipment, and is regularly required to sit, stand, talk, and hear. Specific vision abilities required include close vision and the ability to adjust focus for extended computer use. Occasional travel may be required.</p><br>
<p></p>
<p><b>
Conditions of Employment</b></p>
<p>
Employment is contingent on a satisfactory background check.</p>
<p>
Employment is contingent on successful completion of a post-offer, pre-employment drug screen, in accordance with School policy.</p><br>
<p></p>
<p><b>
Equal Employment Opportunity</b></p>
<p>
The School of EMS is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by applicable law.</p><br>
<p></p>
<p><b>
At-Will Employment</b></p>
<p>
Employment with the School of EMS is at-will. This means that either the employee or the School may end the employment relationship at any time, with or without cause and with or without notice. This job description does not constitute a contract of employment and may be modified at the School's discretion.</p></div>

<div><h3 class="jobSectionHeader"><b>Description</b></h3>
<p></p><div>Are you ready for a change? At GS1 US, employees at every level play a vital role and provide a meaningful voice on issues that affect consumers across the country. We are a small company with a world-class culture, and we make a huge impact on the way the world does business.</div><div><b>
</b></div><div><b>
What is in it for you:</b></div><div>
</div><div>
As an Executive Assistant at GS1 US you have the opportunity to make an impact on the way the world does business. And you&rsquo;ll do it in a high performance, stable, and financially sound company. You&rsquo;ll have access to leadership and be part of a great administrative support team.</div><div></div><div>
GS1 US offers a high-quality office environment (nice furniture, up to date technology, sit-to-stand desks, clean, well-lit, etc). Our world-class work culture is something we are proud of and work on continuously. Providing work culture feedback at GS1 US is not just ok, it&rsquo;s expected AND acted upon. Your voice matters at GS1 US.</div><div></div><div>
In return you&rsquo;ll be rewarded with great pay and benefits in a hybrid work culture. You&rsquo;ll work at a high-performance company with a world-class culture that invests in its employees. We don&rsquo;t just say culture is important to us, we have the data to back it up.
</div><div>
</div><div>We are currently recruiting for this position, which offers an hourly pay of $33.66-$43.27/hr. This position qualifies for participation in our annual employee bonus program.</div><div></div><p><b><br>
 Job Description:</b></p><p>
The Executive Assistant provides administrative support for the highly visible Senior Vice President. We are seeking a true team player with exceptional organizational skills, a high degree of professionalism, and the ability to manage multiple priorities in a fast-paced environment is who this role will be perfect for. This support professional provides comprehensive administrative, operational, and project support to the executive and department team. This role requires exceptional organizational skills, sound judgment, attention to detail, and the ability to proactively manage competing priorities while maintaining confidentiality and fostering positive relationships across the organization. This support includes meeting planning and preparation, complex calendar management, event coordination, expense reporting, and complex travel management. This role will include a great deal of cross collaboration and serve as the backup for other members of the Administrative Support team in the Ewing, NJ office.</p><p></p><p><b><br>
Administrative Support Duties and Responsibilities</b></p><p><b>
Executive Support</b></p><ul><li>
Serve as a trusted partner to the executive, exercising sound judgment and discretion when handling confidential and sensitive information.</li><li>
Proactively identify opportunities to improve efficiency and streamline administrative processes.</li><li>
Anticipate executive needs and take initiative to address issues before they arise.</li><li>
Manage and prioritize competing requests while ensuring critical deadlines are met.</li></ul><p><b>
Communication Management</b></p><ul><li>
Draft, proofread, and distribute correspondence, meeting follow ups, presentations, and other business communications.</li><li>
Act as a liaison between the executive and internal/external stakeholders, ensuring timely and professional communication.</li><li>
Monitor and respond to inquiries on behalf of the executive as appropriate.</li></ul><p><b>
Project &amp; Operational Support</b></p><ul><li>
Support special projects and strategic initiatives by tracking milestones, deliverables, and follow-up activities.</li><li>
Maintain action item logs and ensure timely completion of assigned tasks.</li><li>
Ability to quickly adapt to new processes and technologies as they are implemented.</li></ul><p><b>
Stakeholder &amp; Relationship Management</b></p><ul><li>
Build and maintain effective working relationships with employees, customers, vendors, partners, and senior leadership.</li><li>
Coordinate with external vendors and service providers to ensure timely delivery of services and materials.</li><li>
Represent the executive and department professionally in all interactions.</li></ul><p><b>
Event &amp; Team Support</b></p><ul><li>
Coordinate large-scale meetings, leadership offsites, conferences, and company events.</li><li>
Manage event budgets and vendor contracts to ensure cost-effective execution.</li><li>
Oversee event logistics, attendee communications, registration management, and post-event follow-up activities.</li></ul><p><b>
Travel Arrangements</b></p><ul><li>
Arrange travel accommodation, including flights, hotels, ground transportation, and visa.</li><li>
Keep executive aware of her individual travel itineraries and maintain centralized travel tracker with all details.</li><li>
Ensure compliance with company travel policies.</li></ul><p><b>
 </b><b>Calendar Coordination</b></p><ul><li>
Continually maintain unobstructed availability and anticipate needs and potential conflicts to update executive calendar allowing for the most efficient utilization of their time.</li><li>
Assist in prioritizing appointments and meetings based on importance and urgency.</li><li>
Coordinate with team members to align schedules.</li></ul><p><b>
 </b><b>Expense Management</b></p><ul><li>
Collect, review, and process expense reports.</li><li>
Verify receipts and ensure adherence to company expense policies.</li><li>
Prepare detailed expense reports for executive review, approval, and reimbursement in a timely manner.</li></ul><p><b>
 </b><b>Meeting Scheduling</b></p><ul><li>
Schedule and organize meetings, conferences, and appointments.</li><li>
Arrange meeting rooms, equipment, and catering (including contracts and negotiating) as needed for team events. Ensure dietary preferences and restrictions are accommodated.</li><li>
Schedule and attend weekly team and staff meetings as an active participant, recording action items and notes as required.</li><li>
Coordinate internal meetings, including setting up team building events, ordering swag or collateral and managing location logistics as required.</li><li>
Communicate meeting details and agendas to participants.</li><li>
Assist in preparing presentations for various meetings as required.</li></ul><p></p><p><b><br>
TRAVEL REQUIREMENTS</b></p><ul><li>
This position requires less than 10% travel.</li></ul><p></p><p><b>
This position is also eligible for company-sponsored benefits, which include:</b></p><ul><li>
Health (medical, RX, dental, vision) - effective immediately</li><li>
401(k) with Employer Safe Harbor and Profit Sharing Contributions - effective immediately</li><li>
Short and Long Term Disability Coverage</li><li>
Mental Health and Wellbeing (6 employer sponsored therapy and coaching sessions)</li><li>
Individual Wellness Platform</li><li>
Paid Parental Leave</li><li>
Generous PTO and Company Paid Holidays</li><li>
LinkedIn Learning</li><li>
Tuition Reimbursement</li><li>
Kudos (employee recognition and engagement platform)</li><li>
Catered Lunches 2x/week on in office days</li></ul></div><p></p>

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