executive assistant to president

Pantera Capital

<div>
 
 
 Pantera Capital is the first institutional investment firm focused exclusively on bitcoin, other digital currencies, and companies in the blockchain tech ecosystem. Pantera launched the first cryptocurrency fund in the United States in 2013. The firm subsequently launched the first exclusively-blockchain venture fund. In 2017, Pantera was the first firm to offer an early-stage token fund. Pantera manages $5.6bn across three strategies &ndash; passive, hedge, and venture &ndash; exclusively focused on bitcoin, other digital currencies, and companies in the blockchain tech ecosystem.
 
 
 Pantera is hiring an exceptional Executive Assistant to provide comprehensive professional and personal support to its President. The ideal candidate thrives in a fast-paced, dynamic environment, is proactive and detail-oriented, and brings curiosity and problem-solving skills to every task. The ideal candidate has experience supporting a senior executive in a high-pressure setting and is eager to take ownership, anticipate needs, and keep the machine running smoothly. This role requires presence at least four days a week in our New York office.
 
 
 
 Responsibilities:
 
 
 
 <ul>
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 Provide high-level, detail oriented executive support to the President.
 </li>
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 Coordinate and manage multiple complex calendars, scheduling meetings and prioritizing appointments.
 </li>
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 Serve as the primary point of contact for internal and external stakeholders, ensuring timely and professional correspondence.
 </li>
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 Arrange domestic and international travel itineraries, accommodations, and logistics.
 </li>
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 Assist in organizing and managing logistics for industry conferences, ensuring seamless participation for the executive.
 </li>
 <li>
 Conduct targeted market research and prepare briefing materials
 </li>
 <li>
 Assist in the preparation of presentations and board/committee materials
 </li>
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 Prepare and submit monthly expense reports and track reimbursements, as necessary.
 </li>
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 Provide additional support as required by the executive, adapting to changing priorities and urgent needs.
 </li>
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 Cohesively collaborate with other Administration staff and Executive Assistants.
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Minimum of 5 years of experience as an Executive Assistant or similar administrative role supporting C-suite or senior executive, preferably in a financial services environment.
 </li>
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 Proven experience managing complex calendars, travel arrangements, and high-level communications.
 </li>
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 Exceptional attention to detail and organizational skills.
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 Strong problem-solving skills with the capacity to think critically and find solutions to unexpected challenges.
 </li>
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 Ability to anticipate needs and proactively address issues before they become problems.
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 Handles confidential information with discretion and professionalism, while always maintaining strict confidentiality
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 Strong work ethic, with a commitment to excellence and continuous improvement.
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 Positive, professional, and energetic demeanor
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 Excellent written and verbal communication skills
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 Proven ability to handle sensitive and confidential information with discretion.
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 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
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 Familiarity with AI productivity tools (ChatGPT, scheduling automation, Notion AI, etc.), with a growth mindset for learning new platforms
 </li>
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 Familiarity with/interest in Blockchain is a plus.
 
 
 </li>
 </ul>
 
 Compensation:
 
 
 
 $150,000 - $175,000 USD*
 
 
 <ul>
 <li>
 Compensation range is provided as an estimate and will be determined based on the candidate's experience and qualifications.
 </li>
 </ul>
</div>

Executive Assistant

OpenDor Media

<div>
 OpenDor Media (ODM) is seeking a highly organized and proactive Executive Assistant to work with our Executive Vice President (EVP) and the VP of Development. The right person will be able to anticipate needs, think critically and solve problems with a high level of professionalism and confidentiality. This role is about staying two steps ahead, ensuring the EVP and the VP of Development are always prepared and informed.
 
 
 This full-time, remote position requires flexibility in working hours, as ODM operates globally and the EVP's schedule extends beyond traditional hours.
 
 
 The Executive Assistant reports to the EVP.
 
 
 
 What You&rsquo;ll Do:
 
 
 
 Fundraising &amp; Donor Relations
 
 
 <ul>
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 Draft and manage the EVP's personal donor, partner, and stakeholder communications, including email correspondence.
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 Assist the EVP in scheduling donor meetings and drafting correspondence related to grant submissions, reports, and donor updates.
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 Conduct research on donors and new fundraising leads.
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 Maintain and update donor and partner information in the CRM system (Salesforce).
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 Anticipate and execute the Vice President of Development&rsquo;s and the EVP&rsquo;s priorities as they relate to tracking of donor giving and timely follow-ups that strengthen relationships and stewardship.
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 Event coordination support.
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 Prepare a weekly update for the fundraising team, summarizing programmatic events across divisions.
 
 
 </li>
 </ul>
 Event &amp; Travel Coordination
 
 
 <ul>
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 Assist the Vice President of Development in the compilation of target donor lists and drafting meeting requests.
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 Ensure materials are organized and available to the EVP before donor meetings and follow up on action items post-trip.
 </li>
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 Assist in logistics for donor-related events.
 </li>
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 Assist in speech writing for events
 
 
 </li>
 </ul>
 Administrative &amp; Executive Support
 
 
 <ul>
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 With precision, manage the EVP&rsquo;s calendar to schedule meetings/Zoom calls. Daily check-in with the EVP to review the schedule and follow up from prior calendared events, meetings, or calls.
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 Create daily morning emails with top to dos, housekeeping, meeting reminders, and important information to relay.
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 Liaise with internal staff to gather necessary materials, track deliverables, and ensure timely completion of tasks.
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 Work with the podcast teams to schedule recordings, liaise with podcast guests, and schedule script review for the EVP.
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 Ensure that CRM systems (Salesforce and Wrike) are updated in real time.
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 Maintain records for monthly expense reporting.
 
 
 </li>
 </ul>
 Requirements:
 
 
 
 What You Have:
 
 
 
 <ul>
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 2&ndash;5 years of experience in administrative support.
 </li>
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 Strong written communication skills, including experience drafting professional emails or donor/stakeholder correspondence.
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 Experience conducting prospect research on donors and new leads.
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 CRM/database management experience (Salesforce preferred), with the ability to track and maintain donor information.
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 Manage multiple tasks and ensure timely follow-up.
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 High attention to detail, especially when preparing the EVP&rsquo;s calendar.
 </li>
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 Strong organizational and time management skills, with the ability to manage schedules and coordinate with internal teams.
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 Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant tools.
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 Previous experience supporting a senior executive or high-profile professional.
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 Experience in a nonprofit, development, or fundraising environment (a plus but not required)
 </li>
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 Familiarity with Jewish community organizations, philanthropy, or Israel-related causes (a plus but not required).
 </li>
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 Willingness to work across time zones.
 
 
 </li>
 </ul>
 
 Who You Are:
 
 
 
 <ul>
 <li>
 Proactive and resourceful in taking initiative and anticipating needs.
 </li>
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 Strong interpersonal skills.
 </li>
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 Discretion and confidentiality in handling sensitive donor information.
 </li>
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 Detail-oriented and adaptable to a fast-paced environment with shifting priorities.
 
 
 </li>
 </ul>
 Who We Are::
 
 
 OpenDor Media is transforming how young people connect with Israel and Judaism. As the world&rsquo;s leading Jewish educational media organization, we reach millions globally with innovative, engaging, and nuanced content that builds understanding, confidence, and empathy. Across our divisions, we empower young people by meeting them where they are&mdash;online, in the classroom, and through partnerships with educators and influencers.
 
 
 We believe in championing complexity, relevance, and authenticity. By embracing multiple perspectives, we challenge assumptions, foster trust, and inspire lifelong engagement with Israel, Judaism and Jewish identity. Our content and programs are designed to ignite curiosity and broaden worldviews for young people navigating a landscape shaped by misinformation and prejudice.
 
 
 If you share our passion for making a global impact, join us in shaping the next generation&rsquo;s connection to Israel, Judaism, and Jewish learning. Together, we are inspiring a more positive Jewish future.
 
 
 From our leadership team to new and veteran team members, we all strive to embody our core values:
 
 
 
 Fueled by creativity
 
 : We think and act creatively in everything we do with the agility and flexibility to apply creativity, whatever role we play.
 
 
 
 Inspired by excellence
 
 : We are driven to excel at whatever we do. Our teams are always ready to go the extra mile to get the very best results.
 
 
 
 Powered by positivity
 
 : We bring positivity to work every day, for a fun, creative and inviting work environment that brings out the best in everyone.
 
 
 
 Driven by self-improvement
 
 : Like our content, no issue is taboo and we are open to constructive ways to improve and develop into the best professionals we can be.
 
 
 
 Empowered by collaboration
 
 : We thrive on sharing knowledge, teamwork, being a &ldquo;mensch&rdquo;, and leveraging each and everyone&rsquo;s talents to achieve a sum that is greater than the parts.
 
 
 
 Some benefits and perks of working at OpenDor Media:
 
 
 
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 International exposure
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 High level of autonomy
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 Competitive salaries
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 Paid days off for Jewish and national holidays as well as competitive vacation policy
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 Healthcare policy
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 Great company culture and colleagues
 
 
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 </ul>
 Salary:
 
 
 Our target salary range for this position when based in New York is $65,000 - $75,000 annually. The final salary for this role will be determined based on careful consideration of a variety of factors, such as the candidate's exact location, experience in similar roles, and expertise related to the qualifications.
</div>

HR Connect

<div>
 
 
 Personal Assistant to Executive (Hybrid: Personal &amp; Business Support)
 
 
 
 
 
 
 📍 Location: Dubai
 
 
 🕒 Employment Type: Full-time (direct employment with the Executive)
 
 
 💰 Compensation: Competitive, based on experience
 
 
 
 
 
 
 
 
 About the Role
 
 
 
 
 
 A Dubai-based entrepreneur and business leader, is seeking a
 
 highly organized, proactive, and versatile Personal Assistant
 
 to provide both
 
 professional
 
 and
 
 personal
 
 support.
 
 
 
 
 
 The selected candidate will be employed directly by the executive (not the company).
 
 
 Approximately 60% of the role will focus on
 
 business-related support
 
 (calendar management, email handling, research, follow-ups), and 40% on
 
 personal/lifestyle support
 
 (appointments, travel, coordination).
 
 
 The Personal Assistant will be trusted to make day-to-day decisions on scheduling, bookings, and routine follow-ups, ensuring things move forward without waiting for constant approvals.
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 <ul>
 <li>
 
 Executive Support
 
 : Manage calendar, schedule meetings, organize travel, and prepare briefing materials.
 </li>
 <li>
 
 Business Tasks
 
 : Assist with email management, research, presentations, and project follow-ups.
 </li>
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 Personal Support
 
 : Coordinate personal appointments, family arrangements, and lifestyle tasks.
 </li>
 <li>
 
 Administration
 
 : Maintain records, track expenses, and manage ad hoc projects.
 </li>
 <li>
 
 Decision-Making
 
 : Use sound judgment for routine matters (e.g., confirming meetings, vendor follow-ups) while escalating major decisions appropriately.
 </li>
 </ul>
 
 
 
 
 
 
 
 Candidate Profile
 
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills.
 </li>
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 Excellent written and verbal communication.
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 High level of discretion and professionalism (confidential exposure required).
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 Proactive, resourceful, and adaptable personality.
 </li>
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 Tech-savvy and ability to adapt to new technology platforms.
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 Prior PA/EA experience is preferred, however,
 
 motivated fresh candidates are also welcome.
 
 </li>
 </ul>
 
 
 
 
 
 
 
 Why This Role?
 
 
 
 
 <ul>
 <li>
 
 Direct employment
 
 with the executive, offering a close working relationship and variety of tasks.
 </li>
 <li>
 
 Dynamic exposure
 
 : a mix of business and personal responsibilities.
 </li>
 <li>
 
 Learning opportunity
 
 : insight into entrepreneurship, operations, and strategy.
 </li>
 <li>
 
 Career growth
 
 : potential grow into expanded roles such as Executive Assistant, Office Manager, or even Chief of Staff over time.
 </li>
 </ul>
</div>

Personal Assistant to Executive

BOD Consulting

<div><div><div><div><div>Job Type: Full Time</div><div>
Job Location: Green Park New Delhi</div></div></div></div><div><h2 class="jobSectionHeader">
Executive Associate</h2><h3 class="jobSectionHeader">
About this Job Application:</h3>
We&rsquo;re looking for a reliable, proactive, and emotionally intelligent Executive Associate to work closely with the Founder across all areas of life and work. This is not a typical assistant role. You will serve as a key enabler &mdash; streamlining professional operations, supporting personal logistics, and helping maintain financial discipline &mdash; so the Founder can focus on high-impact work and decisions.
You&rsquo;ll help make the Founder&rsquo;s day, week, and life run smoothly by acting as a filter, facilitator, and force-multiplier<h3 class="jobSectionHeader">
Key Responsibilities</h3><h4 class="jobSectionHeader">
Professional &amp; Executive Support</h4><ul><li>
Manage calendars, schedules, and time-blocking with thoughtfulness and precision</li><li>
Prepare executive briefs, notes, decks, and follow-ups for meetings and decisions</li><li>
Coordinate with internal and external stakeholders across workstreams</li><li>
Track and support execution of strategic projects and tasks</li><li>
Help manage inboxes, documents, and communication flows</li></ul><h4 class="jobSectionHeader">
Financial Oversight &amp; Discipline</h4><ul><li>
Assist in maintaining visibility across business and personal accounts, payments, and commitments</li><li>
Support monthly financial reviews, expense tracking, and budget alignment</li><li>
Work closely with accountants, finance teams, or advisors to ensure timely documentation, compliance, and clarity</li><li>
Create and update simple dashboards or summaries to support informed decision-making</li></ul><h4 class="jobSectionHeader">
Personal &amp; Lifestyle Support</h4><ul><li>
Organize travel, bookings, family logistics, and personal appointments</li><li>
Assist with errands, payments, purchases, renewals, and day-to-day tasks</li><li>
Ensure seamless execution of personal routines and responsibilities</li><li>
Handle occasional high-trust personal projects and decisions with full discretion</li></ul><h4 class="jobSectionHeader">
Operations &amp; Relationship Management</h4><ul><li>
Interact with vendors, service providers, and professional contacts</li><li>
Follow through on delegated tasks and ensure timely closure</li><li>
Serve as an anchor of calm, clarity, and dependability for the Founder</li><li>
Maintain confidentiality and judgment in handling both personal and professional matters</li></ul><h3 class="jobSectionHeader">
You&rsquo;ll Thrive in This Role If You&hellip;</h3><ul><li>
Are deeply organized, detail-oriented, and thrive in a supporting role</li><li>
Are a clear communicator &mdash; written, spoken, and with an intuitive grasp of tone</li><li>
Anticipate needs before they&rsquo;re spoken and solve problems before they grow</li><li>
Are comfortable switching between strategy and execution, and life and work</li><li>
Have a natural inclination for financial clarity, order, and discipline</li><li>
Handle ambiguity with calm, maturity, and independence</li><li>
Enjoy creating order, flow, and trust in someone else&rsquo;s world</li></ul><h3 class="jobSectionHeader">
Qualifications &amp; Experience</h3><ul><li>
3&ndash;7 years of relevant experience (e.g., executive assistant, personal assistant, business 
associate, operations coordinator, or similar)</li><li>
Experience working directly with senior leaders, founders, or high-performing professionals</li><li>
Comfort with tools like Google &amp; Microsoft Workspace, spreadsheets, and basic finance workflows</li><li>
Ability to coordinate across business and personal domains, including vendors and advisors</li><li>
Prior exposure to financial documentation, reconciliation, or reporting is a strong plus</li><li>
High emotional intelligence, discretion, and trustworthiness are non-negotiable</li></ul><h3 class="jobSectionHeader">
Compensation &amp; Commitment</h3><ul><li>
Competitive compensation based on experience and long-term value</li><li>
Opportunity to be part of a meaningful, high-trust working relationship with the Founder</li></ul><h3 class="jobSectionHeader">
How to Apply</h3>
Send your portfolio and resume to info@bod.consulting with the subject line: (Hiring for Executive Associate) &ndash; [Your Name] Also mention your current CTC, Expected CTC, Notice Period and Current Location in the email.</div></div>

Executive Associate

Naik Foundation

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our executive leadership team. The Executive Assistant will manage schedules, handle communications, coordinate meetings and travel, and provide high-level administrative support to ensure the executive can focus on strategic priorities.Key Responsibilities:<ul><li>Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Screen and prioritize emails, calls, and other communications on behalf of the executive.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Organize and maintain files and records (digital and physical).</li><li>Coordinate logistics for meetings, conferences, and events, including preparing agendas and taking minutes.</li><li>Liaise with internal teams and external stakeholders to ensure efficient communication and task completion.</li><li>Handle confidential information with discretion and professionalism.</li><li>Assist with special projects and initiatives as needed.</li></ul>Required Qualifications:<ul><li>Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.</li><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and/or Google Workspace.</li><li>Ability to handle multiple tasks under tight deadlines.</li><li>High degree of professionalism and emotional intelligence.</li><li>Ability to work independently and as part of a team.</li></ul>Preferred Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Communications, or a related field.</li><li>Experience supporting C-suite executives.</li></ul>*Job Type: Full-time

Executive Assistant to CEO

We are seeking a highly organized, proactive, and discreet Executive Personal Assistant (EPA) to support our executive leadership with both professional and personal administrative tasks. The EPA will serve as the primary point of contact, manage the executive&rsquo;s schedule, coordinate communications, handle confidential information, and ensure the smooth running of daily operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment.Key Responsibilities:Administrative Support<ul><li>Manage complex calendars, schedule meetings, appointments, and travel arrangements.</li><li>Screen calls, emails, and correspondence on behalf of the executive.</li><li>Prepare reports, presentations, meeting agendas, and other documentation.</li><li>Handle confidential documents with the utmost discretion.</li></ul>Personal Assistance<ul><li>Coordinate personal appointments, events, and household-related logistics as needed.</li><li>Arrange personal travel and accommodations.</li><li>Manage personal errands and tasks to support overall executive efficiency.</li></ul>Communication &amp; Liaison<ul><li>Serve as the gatekeeper and liaison between the executive and internal/external stakeholders.</li><li>Draft, proofread, and send correspondence on behalf of the executive.</li><li>Maintain strong professional relationships with key contacts, clients, and partners.</li></ul>Event &amp; Project Coordination<ul><li>Organize business events, offsites, and team-building activities.</li><li>Assist with ad hoc projects, research, and coordination of executive initiatives.</li><li>Track deadlines and follow up on action items across multiple projects.</li></ul>Operational Support<ul><li>Oversee office supplies, vendor coordination, and tech support for executive needs.</li><li>Anticipate needs and proactively resolve issues before they arise.</li><li>Maintain organized filing systems (digital and physical).</li></ul>Qualifications:<ul><li>Proven experience as an Executive Assistant or Personal Assistant (8+ years preferred).</li><li>Exceptional organizational and time-management skills.</li><li>Strong verbal and written communication skills.</li><li>High level of discretion, confidentiality, and professionalism.</li><li>Proficient in Microsoft Office Suite, Google Workspace, and calendar/email systems.</li><li>Ability to multitask and prioritize effectively under pressure.</li></ul>Preferred:<ul><li>Bachelor&rsquo;s degree or equivalent experience.</li><li>Experience supporting C-level executives.</li><li>Familiarity with project management tools (e.g., Asana, Trello, Notion).</li><li>Flexible availability outside normal working hours, if required.</li></ul>Job Type: Full-time

Executive Personal Assistant

Join My Foundation

OverviewWe are seeking a highly organized, proactive, and resourceful Female Personal Assistant with a minimum of 5 years of experience supporting high-level executives (CEOs, Chairmen), who can join immediately. The ideal candidate will excel in managing complex schedules, handling confidential information, and ensuring smooth day-to-day operations in a fast-paced and dynamic environment.Key Responsibilities:<ul><li>Executive Support: Provide comprehensive administrative support to top management, including calendar management, travel coordination, meeting arrangements, logistics arrangements, etc.</li><li>Communication Management: Act as the primary point of contact for internal and external stakeholders; manage correspondence, emails, and phone calls on behalf of the executive. Pro-active follow-ups and quick tasks management is highly essential.</li><li>Document Handling: Prepare, review, and organize reports, presentations, and business documents with accuracy and confidentiality.</li><li>Meeting Coordination: Schedule, plan, and organize meetings, including preparing agendas, taking minutes, and following up on action points.</li><li>Travel &amp; Logistics: Arrange international and domestic travel itineraries, including flights, accommodation, visas, and transport. Have a solid knowledge on loyalty benefits and Skywards policies.</li><li>Task Prioritization: Anticipate executive needs, prioritize tasks, and ensure deadlines are consistently met.</li><li>Confidentiality: Handle sensitive and confidential information with discretion and professionalism.</li><li>Problem Solving: Proactively address issues, identify solutions, and ensure operational efficiency for the executive&rsquo;s office.</li></ul>Qualifications &amp; Skills:<ul><li>Education: Bachelor&rsquo;s / Master's degree</li><li>Experience: Minimum of 5 years of experience as a Personal Assistant, Executive Assistant, or similar role supporting C-level executives.</li><li>Exceptional organizational and time-management abilities.</li><li>Strong written and verbal communication English skills.</li><li>Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), technically equipped in using mobile banking apps, etc.</li><li>Ability to handle multiple tasks under pressure and meet tight deadlines.</li><li>High level of discretion, integrity, and professionalism.</li><li>Strong problem-solving skills with a proactive approach.</li><li>Languages: English, ideally Russian.</li></ul>Key Attributes:<ul><li>Highly organized and detail-oriented.</li><li>Self-motivated, proactive, and capable of working independently.</li><li>Flexible and adaptable to changing priorities.</li><li>Positive attitude and strong interpersonal skills.</li></ul>Compensation &amp; Benefits:<ul><li>Competitive salary (commensurate with experience).</li><li>Health insurance.</li><li>Transportation across Sharjah to a work location.</li></ul>Job Type: Full-timePay: From AED8,000.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>PA / EA to high level executives (CEOs / Chairmen): 5 years (Required)</li></ul>Language:<ul><li>Russian (Preferred)</li></ul>

Personal Assistant to the Chairman

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