executive assistant to president

Henry Booth House

Job Overview We are seeking an energetic and highly organized Executive Assistant to support our President/CEO and oversee Facilities operations. This vital role combines executive administrative support with facilities supervision, ensuring smooth daily operations, efficient calendar management, and effective project coordination. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organizational skills, proactive problem-solving, and a passion for community service.Duties and Responsibilities<ul><li>Provide management oversight for daily office, procurement, and facilities administration including managing preventative maintenance, health and safety and information technology</li><li>Manage scheduling for meetings, calendars, conference calls, and interviews. Troubleshoot conflicts in assigning importance and urgency</li><li>Ensure CEO is well prepared for all meetings and events.</li><li>Develop and maintain paper and digital filing system records for reference</li><li>Serves as liaison to the Board of Directors and senior management team</li><li>Coordinate all programmatic and fiscal board reporting, ensuring timely completion and delivery, assist the CEO in developing board presentations, coordinate meeting scheduling, technology, materials and supplies for board members and serve as recording secretary in completing board minute</li><li>Assist CEO in developing, preparing, and executing all in-service, town halls, community partner meetings, fundraising special events and staff appreciation. Develop templates and draft correspondence for donors, vendors, funders, and community partners</li><li>Coordinate all CEO conference travel (logistics and scheduling)</li><li>Reconcile, prepare and submit all expense reports</li><li>Supervises Receptionist/Administrative Assistant and Janitorial staff</li><li>Ensures facilities are safe, clean, and in compliance with all governing standards</li><li>Manages all maintenance, office equipment, technology vendor relationships</li><li>Maintains all facilities and office supplies inventory</li><li>Conducts physical equipment inventory for offices and centers as applicable</li><li>Ensures all offices and work stations are prepared for employee use</li></ul>Skills/ Core Competencies Required<ul><li>Steadfast discretion in handling highly sensitive and confidential information</li><li>Ability to manage multiple complex and competing activities</li><li>Poised professional presence</li><li>Excellent communication (oral and written), interpersonal and collaborative skills Accountability</li><li>Critical and analytical thinking / Independent judgement and initiative</li><li>Proactive problem solver/ability to determine root cause</li><li>Meticulous organizational and detail-oriented skills</li><li>Proficiency in business writing, grammar, and proofreading skills</li><li>Intellectually curious and committed to ongoing professional development</li><li>Flexibility to work after hours and weekends as needed</li></ul>Qualifications<ul><li>Bachelors degree preferred, high school degree required</li><li>5 years of administrative, office and facilities management experience</li><li>Experience in supporting a C-suite executive</li><li>Proficiency with Microsoft Office Suite, including SharePoint, Adobe, Google Suite</li></ul>Job Type: Full-timeAbility to Commute:<ul><li>Chicago, IL 60616 (Preferred)</li></ul>Willingness to travel:<ul><li>50% (Preferred)</li></ul>Work Location: In person - Flexibility to work after hours and weekends as neededPay: From $65,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Work Location: In person

Executive Assistant to President/CEO and Facilities Supervisor

Porsche Cars North America

<div><div><ul><li>Code number: J000020279
</li><li>Entry level: Professionals
</li><li>Location: Atlanta
</li><li>Organization: Porsche Cars North America
</li></ul></div><div><div><div><div><h2 class="jobSectionHeader">TasksTasksTasks
</h2>
<div><div>Position overview

This individual reports to the President and CEO of Porsche Cars North America Inc. as well as the Manager, Executive Office &amp; Strategy on a broad range of administrative tasks, assists in strategic initiatives as well as with daily responsibilities and projects related to the President and CEO's office. 


Roles &amp; responsibilities

Primary responsibilities:
<ul>
<li>Manage the CEO&rsquo;s corporate calendar and priorities to ensure alignment with business objectives</li>
<li>Plan and coordinate complex travel arrangements, logistics, and executive schedules</li>
<li>Complete travel expense reports and manage travel budget of the CEO</li>
<li>Drive team efficiency by determining the need for alignment meetings, business travel, and executive touchpoints</li>
<li>Support logistical preparation, follow-up, and documentation of board, committee, and C-level meetings, including agenda setting, topic selection, and action tracking</li>
<li>Create executive-level presentations, reports, and briefings for internal committees and Porsche AG stakeholders by consolidating inputs from all departments</li>
<li>Supports the logistical organization of PAG executive board visits</li>
<li>Serve as the central communication bridge between the CEO and internal/external stakeholders</li>
<li>Ensure compliance with corporate policies, governance standards, and confidentiality requirements</li>
<li>Manage secure handling and retention of business-critical and confidential information</li>
<li>Lead and support special projects (e.g., strategic initiatives, internal organizational topics, executive priorities)</li>
<li>Drive alignment across teams and ensure execution of key initiatives</li>
<li>Identify process improvements and implement new procedures to enhance efficiency and communication</li>
<li>Plan and execute executive in-house and off-site events, executive dinners, and conferences</li>
<li>Support brand-related initiatives that strengthen the organization&rsquo;s external presence</li>
</ul></div></div></div></div><div><div><h2 class="jobSectionHeader">QualificationsQualificationsQualifications</h2><div><div> 

Education:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Communications, Management or a related field required</li>
<li>Master&rsquo;s degree preferred or equivalent professional experience supporting senior executives</li></ul> 


Experience:
<ul>
<li>Minimum of 5+ years of experience in an executive support role, ideally within a global or corporate environment</li>
<li>Proven experience managing confidential information, executive communications, and complex scheduling or travel logistics</li>
<li>Automotive industry experience preferred</li></ul> 


Skills:
<ul>
<li>Excellent written and verbal communication skills</li>
<li>Strong organizational skills, high attention to detail</li>
<li>Outstanding interpersonal skills with the ability to build relationships at all levels, internally and externally</li>
<li>Exceptional problem-solving skills &amp; critical thinking</li>
<li>Ability to exercise sound judgment and initiative</li>
<li>Ability to multi-task and handle multiple priorities</li>
<li>Comfortable with working under deadlines in a fast-paced environment</li>
<li>Ability to operate independently with wide degree of latitude</li>
<li>Proficiency with Microsoft Office, including Outlook, PowerPoint, Excel, and Notes</li>
<li>Fluency in English &amp; German</li></ul> 


Percentage of required travel: 10%+ of the time 


Schedule/Shift: Hybrid 


The salary range for this role is $85,000-$105,000. However, it is important to note that at Porsche, compensation range is dependent on geographic location. Individual salaries within each range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skillset. Porsche reviews compensation regularly and may adjust base salaries to reflect market competitiveness. 


 In addition to salary, individuals may be eligible for a discretionary performance bonus. Our full suite of benefits includes:
<ul>
<li>Paid Vacation</li>
<li>Paid Holidays</li>
<li>Paid Sick leave</li>
<li>401(k) match</li>
<li>Medical, dental and vision coverage</li>
<li>Tuition and certification reimbursement</li>
<li>Life Insurance</li>
<li>Short and Long Term Disability Coverage</li>
<li>Subsidized gym membership program</li>
<li>Subsidized Porsche and VW leasing programs</li></ul> 


Physical requirements 

<ul>
<li>Must be able to lift 15 pounds at times.</li>
<li>While performing the duties of this job the employee is required to talk, hear, walk, sit, stand, climb stairs on occasion with prolonged periods of sitting at a desk and working on a computer.</li>
<li>Must be able to effectively work and complete tasks in an open office/noisy environment.</li></ul> 


Direct reports

No FTE</div></div>
</div></div>
</div><div><div><div><h2 class="jobSectionHeader">At a GlanceAt a GlanceAt a Glance
</h2>
<div><div>Porsche is an equal opportunity employer and we take pride in our diversity. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Porsche will be based on merit, qualifications and abilities. Porsche does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, pregnancy, status as a parent, national origin, age, disability, family medical history, ancestry, medical condition, genetic information, sexual orientation, gender, gender identity, gender expression, marital status, familial status, registered domestic partner status, family and medical leave status, military status, criminal conviction history, or any other characteristic protected by federal, state or local law. 


If you are an applicant from the state of California, please review the California Applicant Privacy Notice here.</div></div>
</div></div></div>
</div><div></div><div><div><div><div>Apply now at: https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=11268&amp;company=porschecar: https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=11268&amp;company=porschecar</div></div></div></div></div>

Executive Assistant to the President & CEO

Massanutten Military Academy

Job Overview Massanutten Military Academy, a private, nonprofit, college preparatory boarding school, seeks a highly professional and mission-driven Executive Assistant to support the President &amp; Head of School.Operating within a structured, boarding school environment, this position serves as a key member of the Head of School&rsquo;s command support staff. The Executive Assistant ensures efficient execution of leadership priorities, maintains strict confidentiality, assists with planning, and supports communications across the Academy&rsquo;s chain of command.The ideal candidate demonstrates exceptional organizational ability, discretion, adaptability, and respect for the Academy&rsquo;s traditions, discipline, and leadership model.ResponsibilitiesExecutive &amp; Command-Level Support<ul><li>Manage and prioritize the President &amp; Head of School&rsquo;s calendar in alignment with institutional priorities</li><li>Coordinate meetings, travel, and official engagements</li><li>Prepare executive briefings, reports, correspondence, and presentations</li><li>Serve as gatekeeper for incoming communications, exercising sound judgment and discretion</li><li>Ensure timely follow-up on directives issued by the President through the chain of command</li></ul>Board of Trustees &amp; Governance Support<ul><li>Coordinate all Board of Trustees meetings, committees, and official functions</li><li>Prepare Board packets, agendas, and maintain official minutes and records</li><li>Ensure governance documentation aligns with nonprofit best practices</li><li>Maintain secure and confidential Board records</li></ul>School Operations &amp; Communication<ul><li>Serve as liaison between the President and Academy leadership, including academics, admissions, advancement, athletics, student affairs, and other administrative departments</li><li>Support communication flow consistent with school structure, protocol, and chain of command</li><li>Assist in drafting official Academy communications, orders, and announcements</li><li>Maintain awareness of Academy schedules, formations, ceremonies, and command activities</li></ul>Event &amp; Institutional Coordination<ul><li>Coordinate high-level events including parades, ceremonies, VIP visits, graduations, and alumni functions</li><li>Assist with logistics for command staff meetings and Academy-wide events</li><li>Represent the President&rsquo;s Office with professionalism during official functions</li></ul>Administrative &amp; Office Management<ul><li>Maintain confidential records, files, and sensitive personnel or student information</li><li>Oversee daily operations of the President&rsquo;s Office</li><li>Track strategic initiatives, deadlines, and institutional priorities</li><li>Ensure efficient administrative processes and workflow</li></ul>Skills<ul><li>Extensive experience in executive administrative support with strong organizational skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and office management software such as DocuSign, Zoom, Microsoft Teams.</li><li>Exceptional typing speed combined with transcription and proofreading abilities to produce accurate documents swiftly.</li><li>Demonstrated ability to manage multiple projects simultaneously while maintaining attention to detail.</li><li>Excellent communication skills&mdash;both verbal and written&mdash;with professional phone etiquette across multi-line phone systems.</li><li>Professional judgement and discretion</li><li>Experience with calendar management tools like Microsoft Outlook Calendar; familiarity with office technology including multi-line phones and data entry systems. This role is perfect for an energetic individual eager to support leadership in a vibrant educational setting while advancing their administrative career through meaningful responsibilities. Join us in creating an organized environment that empowers our school community to thrive!</li></ul>QualificationsRequired<ul><li>Bachelor&rsquo;s degree preferred. Equivalent experience considered</li><li>Minimum of two (2) years of executive administrative support experience</li><li>Exceptional organizational, time management, and multitasking abilities</li><li>Strong written and verbal communication skills</li><li>Demonstrated ability to maintain strict confidentiality</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)</li></ul>Preferred<ul><li>Experience in a military, boarding school, or structured educational environment</li><li>Familiarity with chain-of-command operations or uniformed services culture</li><li>Experience supporting executive leadership and/or governing boards</li><li>Event planning and coordination experience</li></ul>Pay: $45,000.00 - $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant to the President & Head of School

Columbus Regional Airport Authority

<div>The Columbus Regional Airport Authority manages and operates passenger-focused John Glenn Columbus International Airport (CMH), cargo-focused Rickenbacker International Airport (LCK), and general aviation airport Bolton Field (TZR).
We are a diverse group of committed and talented professionals who show up every day to take CRAA to new heights. Although our roles are as diverse as we are &ndash; from Custodial Services to Customer Service, from Accounting to Airport Police, from HVAC to Human Resources &ndash; we have one common goal: connect Ohio with the world.
Our organization is in constant motion, moving people and cargo 365 days a year. With our core values of Accountability, Innovation and Respect guiding us, we each do our part to contribute to our organization, the aviation industry, local businesses, and the economy. We create experiences for passengers, we create opportunities for businesses, and we create economic growth for Columbus.
Trust and respect are the foundation of our culture. We invite new ideas. We encourage innovation. We are inclusive and welcoming. We are empowered to enact positive change.
Your &ldquo;Take Off&rdquo; will be successful by doing the following with excellence:
<ul><li>Serves as the first point of contact for the President &amp; CEO. Screens and prioritizes telephone calls and responds to requests in a professional and timely manner, handles messages, daily mail and greets visitors.
</li><li>Provides executive administrative support to CEO and Chief Development Officer (&ldquo;executives&rdquo;), including all scheduling and calendar management; maintains and coordinates the executives&rsquo; complex business schedules, ensures executives are well informed of all commitments, responsibilities and other matters that require attention and prioritizes conflicting needs and handles matters proactively and timely; ensures communication with all relevant stakeholders.
</li><li>Prepares for monthly Board of Directors and Committee meetings. Prepares meeting agendas, attends meetings to record minutes, compiles, transcribes, distributes meeting minutes, and tracks items as needed. Coordinates with the Legal Department review of all Board Resolutions and other matters appearing before the Board.
</li><li>Coordinates all logistics and technology requirements for Board of Directors and Committee meetings. Provides administrative support to Board Members on airport authority business matters.
</li><li>Arranges executives' and Board travel logistics and conference registrations, tracks and maintains purchase, travel entries, and expense reports.
</li><li>Prepares any communication and documentation needed by the executives; prepares agendas, minutes, action items, and reports, prepares responses to correspondence and customer complaints; tracks all items and any necessary follow-up and competition dates.
</li><li>Coordinates, partners, and maintains effective working relationships with Authority&rsquo;s internal and external stakeholders; works closely with community leaders, government officials, Board Members, and other individuals.
</li><li>Handles special short and long-term projects and may be expected to make recommendations to executive staff; develops project strategy and processes, conducts research, compiles and interprets data, writes reports, and makes recommendations to executives.
</li><li>Performs related work as required.
</li></ul>Your &ldquo;Landing&rdquo; will be smooth if you meet th e following requirements:
<ul><li>Associate&rsquo;s degree in business administration or a related field and minimum of five (5) years of experience supporting C-Level executive; or equivalent of education and experience
</li><li>Excellent interpersonal and communication (verbal and written) skills to effectively interact with executives, board members, community leaders, and government officials
</li><li>Ability to anticipate executives' needs and apply critical thinking to make sound decisions
</li><li>Demonstrates strong initiative and resourcefulness and can work effectively with minimal direction
</li><li>Strong prioritization and time-management skills
</li><li>Proven ability to maintain a high level of professionalism and confidentiality
</li><li>Advanced proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, and Teams
</li><li>Targeted salary range is $90,000 - $115,000. The offered salary will be based on the candidate's education and work experience, demonstrated job knowledge and skills, internal equity and other key factors.
</li><li>Must be able to pass a pre-employment drug test, which includes testing for marijuana (medical marijuana cards are not acceptable)
</li></ul>The Columbus Regional Airport Authority is an equal opportunity employer and does not discriminate in hiring or terms and conditions of employment because of an individual&rsquo;s race, color, religion, gender, age, national origin, veteran status, disability, and all other groups or classes protected by applicable federal, state or local laws. The Authority does not tolerate violence or drug use in the workplace.</div>

Northrop Grumman

<div>RELOCATION ASSISTANCE: No relocation assistance available
CLEARANCE REQUIRED FOR START: No
CLEARANCE TYPE: Top Secret
TRAVEL: No<h2 class="jobSectionHeader">
Description</h2>
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work &mdash; and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
Northrop Grumman is seeking an Executive Assistant to support Corporate Government Relations. This position will report directly to the Vice President, Space Intelligence &amp; Cyber Programs, while also providing support to other senior executive team members as needed.
As a valued member of the team, the Executive Assistant is the center of day-to-day office operations and will be welcomed into a team environment where input is invited, growth is encouraged, and mutual support is the standard. Our community is composed of incredible people with varied backgrounds who find professional fulfillment in understanding and solving challenges that make our world a safer place.
This position will require onsite work at our Headquarters in Falls Church, VA.
The Executive Assistant communicates with enterprise-wide partners, executives, administrative and line management employees. This position requires the individual to perform advanced administrative duties with exposure to sensitive information necessitating tact, diplomacy, discretion, and judgment. Strong project management skills, emotional intelligence, and integrity are essential for this position. In addition, the candidate must be comfortable working in a high energy, collaborative, fast paced, professional environment.
The ideal candidate will be team-oriented, possess the ability to work with other professionals collaboratively, possess agility and the desire to adapt to constantly changing demands and new tools/technologies, demonstrate a capability to take on new and unfamiliar tasks and have a tremendous interest in playing a significant role as a member of the leadership team. Advanced proficiency at multi-tasking and managing priorities for senior leadership team members is required.
This position is pivotal to the success of the organization and the successful candidate will demonstrate how they have supported their prior teams through organization, self-motivation, and task ownership skills, with the ability to accomplish duties in a high-impact, time-sensitive environment. This position may require occasional nonstandard work hours in support of business schedules.
Basic Qualifications:<ul><li>
High school diploma and a minimum of six years additional education and/or experience in the administrative professional field or a bachelor&rsquo;s degree with two years' experience in the administrative professional field.</li><li>
Current Top Secret/SCI security clearance or the ability to obtain one; maintaining the required security clearance will be a condition of continued employment.</li><li>
Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel), SharePoint and intranet/internet proficiency.</li><li>
Understand the sensitive nature of working in an executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality.</li><li>
Ability to work independently, foresee needs and be proactive.</li><li>
Comfortable operating in a fast-moving environment and manage information flow in a timely and accurate manner.</li><li>
Ability to solve problems and meet deadlines with a great level of flexibility.</li><li>
Experience with Concur (or similar) travel and expense reporting system.</li><li>
Ability to efficiently coordinate Outlook calendar and other routine items.</li><li>
Prior experience coordinating both on and off-site meetings and/or events.</li></ul>
Preferred Qualifications:<ul><li>
Aerospace and Defense Technology industry experience</li><li>
Ability to swiftly adapt to new tools/technologies to drive efficiency and organization across the global team.</li><li>
Experience participating and hosting in-person and remote Video Teleconference meetings (i.e. Zoom, Skype, Teams, WebEx, etc.)</li><li>
Ability to independently compile and generate reports/presentations.</li><li>
Experience writing, proofreading, and correcting documents.</li><li>
Expert level proficiency with oral and written communication skills.</li><li>
Must be able to interface with executive level internal and external contacts with considerable autonomy.</li><li>
Demonstrated ability to manage multiple administrative projects and initiatives; experience in supporting a variety of executive levels, management level and administrative support within an organization.</li></ul>
Primary Level Salary Range: $79,100.00 - $131,900.00
The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.
Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.
Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.</div>

Executive Assistant to Vice President Government Relations

Emperos DMCC

Job Description: We are seeking a highly organized, proactive, and discreet Personal Assistant to support the Vice President. The ideal candidate will have at least 5 years of experience assisting C-level executives in the UAE, demonstrating exceptional administrative, communication, and coordination skills. This role requires someone who can manage complex schedules, maintain confidentiality, and act as a trusted liaison between the Vice President and internal/external stakeholders.Duties &amp; Responsibilities:Executive Support<ul><li>Provide comprehensive administrative support to the Vice President.</li><li>Manage and maintain the VP&rsquo;s calendar, appointments, and travel arrangements.</li><li>Organize and coordinate meetings, conferences, and executive events.</li><li>Prepare meeting agendas, presentations, minutes, and follow-up action items.</li><li>Screen and prioritize incoming communications including emails, calls, and correspondence.</li></ul>Communication &amp; Coordination<ul><li>Serve as the primary point of contact between the Vice President and internal departments, clients, and external stakeholders.</li><li>Draft professional correspondence, reports, and presentations on behalf of the VP.</li><li>Coordinate cross-functional meetings and ensure timely follow-ups on key initiatives.</li></ul>Travel &amp; Logistics<ul><li>Arrange domestic and international travel, including visas, flights, accommodations, and itineraries.</li><li>Manage travel expense reports and related documentation.</li></ul>Administrative &amp; Operational Support<ul><li>Maintain confidential files, records, and documentation.</li><li>Assist with preparing business reports, presentations, and executive summaries.</li><li>Track key projects and ensure deadlines are met.</li><li>Support event planning and executive-level meetings.</li></ul>Confidentiality &amp; Professionalism<ul><li>Handle sensitive information with high levels of confidentiality and discretion.</li><li>Act as a trusted gatekeeper for the Vice President&rsquo;s office.</li></ul>Qualifications:&middot; Bachelor&rsquo;s degree in Business Administration, Management, or a related field (preferred).&middot; Minimum 5 years of experience as a Personal Assistant or Executive Assistant supporting C-Level executives in the UAE.&middot; Proven experience managing complex executive schedules and high-level stakeholders.Skills &amp; Competencies:<ul><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication skills.</li><li>High level of professionalism, discretion, and confidentiality.</li><li>Ability to prioritize tasks and work under pressure.</li><li>Strong attention to detail and problem-solving ability.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Experience with travel coordination and executive reporting.</li></ul>Job Type: Full-timeWork Location: In person

Personal Assistant to the Vice President

California Association of Health Facilities

This dynamic position is central to the executive office and requires the ability to anticipate needs, be familiar with resources, think critically, and coordinate with colleagues throughout the organization. The Executive Assistant position requires a high level of professionalism, confidentiality, and discretion in supporting both the Chief Executive Officer/President (CEO) and the Chief Operating Officer/Vice President (COO).MAJOR DUTIES:<ul><li>Manage complex calendars and triage daily workflow needs</li><li>Coordinate and host virtual meetings</li><li>Provide board and committee support by maintaining updated rosters and annual calendar; collect and produce reports and agenda materials.</li><li>Coordinate and manage travel and expense reimbursement.</li><li>Create administrative systems and document management as needed.</li><li>Coordinate travel, communications, and workflow needs for both executives</li><li>Regularly interacts with other staff, board members, CEOs, senior executives, and state officials on behalf of the executive office</li></ul>KNOWLEDGE, SKILLS, AND EXPERIENCE:<ul><li>Associate degree and a minimum of 5 years&rsquo; experience supporting senior executives or comparable leadership roles.</li><li>Exceptional attention to detail, accuracy, and organizational skills.</li><li>Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Teams or other virtual meeting platforms, and Sharepoint.</li><li>Familiarity with association management system helpful.</li><li>Strong written communication skills, including grammar, spelling, and punctuation.</li><li>Ability to remain professional, composed, and organized in a fast-paced and changing environment.</li><li>Strong interpersonal skills with the ability to build effective working relationships with senior executives, board members, government officials, and other stakeholders.</li><li>Ability to collaborate and communicate effectively as part of a team.</li><li>Sound judgment, integrity, and a demonstrated ability to handle confidential information with discretion.</li></ul>Submit cover letter and r&eacute;sum&eacute; to CAHF.hr@cahf.orPay: $70,304.00 - $77,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Sacramento, CA 95816

Executive Assistant

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