executive assistant to president

Dare 2 Share Ministries

DIVISION/DEPARTMENT: ExecutiveREPORTS TO: PresidentLOCATION: Denver (Wheat Ridge)TYPE OF POSITION: Full-timeHOURS OF WORK: 40 (non-exempt, hourly)PAY RANGE: 26.00-30.00 per hourTRAVEL: NoneINTRODUCTORY PERIOD: 90 daysPOSITION SUMMARYThe Executive Assistant to the President (EAP) provides high-level administrative and operational support directly to the President, enabling focused leadership, sound decision-making, and organizational impact. This role requires exceptional attention to detail, strong judgment, discretion, and the ability to manage complex workflows in a fast-paced executive environment.The primary objective of the EAP is to ensure the President can remain focused on senior-level leadership responsibilities by efficiently managing administrative details, board administration, and strategic planning support. Over time, as trust is established and capacity is demonstrated, this role may expand to include broader leadership responsibilities within Executive Administration.SCHEDULEAs the primary point of contact for the President, the EAP should attempt to be available for emergent issues as much as possible, even outside of scheduled hours. Due to the sometimes imposing needs of this position (troubleshooting executive-level needs, working lunches, early morning board calls, etc.), additional flexibility will in return be extended to the EA as possible. Some minimal travel required.TYPICAL DUTIES AND RESPONSIBILITIESThe work examples and competencies listed are for illustrative purposes only and are not intended to be exhaustive.Executive Administration 80%<ul><li>Serve as the primary point of contact for the President internally and externally and, as needed, for other members of the Executive Team.</li><li>Proactively anticipate the President&rsquo;s needs, priorities, and decision points; prepare materials, surface issues, and manage follow-through.</li><li>Manage the President&rsquo;s calendar, meetings, inbox support, and overall administrative workflow to ensure strategic use of time.</li><li>Provide comprehensive administrative support for the Board of Directors, including scheduling and preparation for meetings and calls, recording minutes, communicating with board members, and maintaining governance documentation.</li><li>Support organizational strategic planning rhythms, documentation, and related coordination.</li><li>Coordinate travel and logistics for the President and, as needed, other Executive Team and board members.</li><li>Manage executive-level meeting logistics, including agendas, materials, note-taking, and follow-up for onsite, offsite, and retreat settings.</li><li>Handle executive administrative tasks such as document preparation, spreadsheets, expense reporting, receipt management, and executive budget review, noting variances as appropriate.</li><li>Provide responsive support during and outside normal business hours, as needed, especially when the President is traveling or managing urgent matters.</li></ul>Cross Functional Collaboration 10%<ul><li>Collaborate effectively with other administrative and operations staff to ensure alignment and cohesive executive support.</li><li>Demonstrate leadership through initiative, ownership, and problem-solving within the President&rsquo;s office.</li></ul>Operations Support 10%<ul><li>Assist Operations team members as needed, including, but not limited to: stocking supplies, covering the front door and phones during business hours, event support, and general administrative duties.</li></ul>COMPETENCIES REQUIRED:<ul><li>Energetic, hardworking, detail-oriented, motivated, self-starter</li><li>Flexible, adaptable, dependable, patient, teachable</li><li>Demonstrated professionalism</li><li>Commitment to confidentiality</li><li>Strong administrative and organizational skills</li><li>Ability to maintain a epositive attitude and composure under pressure</li><li>Verbal and written communication skills, including proficient typing, spelling, and grammar</li><li>Problem solving, decision making, and research</li><li>Travel coordination</li><li>Skillful use of Microsoft Office Suite, especially Word, Outlook, Excel, and PowerPoin</li></ul>KEY PERFORMANCE INDICATORS FOR THIS POSITION:<ul><li>Manage President&rsquo;s Outlook inbox and calendar.</li><li>Keep all board-related processes up to date, primarily board meeting preparation and communication.</li><li>Keep strategic planning processes up to date.</li><li>Demonstrate ownership and excellence in executive support responsibilities, with the capacity to grow into broader leadership as needed.</li><li>Timely communication and follow-up internally (1 business day) and externally (2 business days) for an initial acknowledgement response time with ongoing, clearly managed expectations.</li></ul>The applicant chosen for this position must fully concur with the Dare 2 Share Ministries (D2S) &ldquo;Statement of Faith,&rdquo; must fully support the expressed purpose of D2S, must be prepared to exercise and model the core values expressed by the ministry, and must agree to abide in all respects with the D2S code of conduct for event participation.Job Type: Full-timePay: $26.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant to the President

Firebrand Sports Media

Job Title: Executive Assistant to the PresidentJob Summary: We are seeking a highly reliable, organized, discreet, and loyal Executive Assistant to provide exceptional full-scope support to the President of a well-established, fast-growing Sports Media Advertising firm. This critical role is ideal for a proactive, kind, and hard-working assistant who is genuinely passionate about enabling executive success &mdash; both professionally and personally &mdash; in a fast-paced, exciting industry. This role is also eligible for a year-end bonus in addition to base salary.You will serve as the trusted right-hand partner, managing a wide range of administrative, operational, and personal support tasks with precision and discretion. This is more than a standard administrative position: it is an opportunity to directly contribute to the President's effectiveness and the Company's continued growth by anticipating needs, solving problems, and maintaining an &quot;always-on&quot; mindset. The successful candidate will thrive on building a strong, long-term partnership with a seasoned executive who has deep experience across MSG, Fenway Sports Group/NESN, Fox Sports/Broadcasting, Disney/ABC Television, and iconic professional sports teams including the New York Yankees, Knicks, Rangers, Islanders, New Jersey Devils, Boston Red Sox, and Bruins.Key Responsibilities:<ul><li>Participate in a daily 1:1 meeting with the President to align on priorities, projects, and upcoming needs.</li><li>Proactively manage and optimize the President's complex calendar, including scheduling professional meetings, personal appointments, business trips, and travel arrangements.</li><li>Accompany the President on occasional domestic and/or international travel as needed to provide on-site support.</li><li>Coordinate projects, events, and logistics with exceptional attention to detail, ensuring seamless execution from start to finish.</li><li>Handle data entry, document preparation, and other administrative tasks accurately and efficiently.</li><li>Manage office supplies inventory and place orders as needed to support smooth operations.</li><li>Provide support to the finance team on basic accounting tasks, such as invoicing, expense reporting, and reconciliation.</li><li>Deliver outstanding client service by responding promptly to inquiries and resolving issues professionally.</li><li>Assist with general office management to enhance workplace efficiency inlcuding tracking vacation schedules and managing the company's Outlook calendar.</li><li>Attend and support occasional client entertainment events, including lunches, dinners, and travel, as required.</li><li>Perform any other administrative or special projects as directed by the President.</li></ul>Requirements:<ul><li>A genuine passion for providing dedicated, proactive, and responsive support to a high-level executive, with an &quot;always-on&quot; commitment to the President's and the Company's goals (including occasional availability on evenings, weekends, or during travel when necessary).</li><li>Exceptional organizational skills and the ability to manage multiple priorities simultaneously in a fast-moving environment.</li><li>Strong coordination and problem-solving abilities, with the highest degree of discretion and loyalty when handling sensitive information.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), DocuSign, and other relevant tools.</li><li>Excellent verbal and written communication skills.</li><li>Ability to work independently with minimal supervision while also collaborating effectively as part of a team.</li><li>Prior administrative or executive support experience is preferred; a positive attitude, strong work ethic, and eagerness to grow in a dynamic sports media environment are essential.</li></ul>If you are a dedicated, motivated individual looking for an exciting new chapter, we strongly encourage you to apply. This is a fun, energetic workplace with a team that genuinely loves their jobs, attractive and often atypical perks, and meaningful opportunities for growth. The right candidate will enjoy prominent visibility, close access to senior leadership, and the chance to make a real impact in a fast-growing sports media company.This is a unique opportunity to join a thriving organization and play a pivotal role in its success. Thank you for your interest!Job Type: Full-timePay: $55,000.00 - $62,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Relocation assistance</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>What do you believe are your biggest strengths, weaknesses and best attributes?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Willingness to travel:<ul><li>25% (Required)</li></ul>Work Location: In person

NATIONAL CONSTITUTION

<div>Reporting to Interim President &amp; CEO
FLSA Status Full time/Exempt
About the National Constitution Center
The National Constitution Center is a nonpartisan nonprofit organization devoted to teaching about the Constitution. Located on Philadelphia&rsquo;s historic Independence Mall, steps from where the Constitution was drafted and signed, it serves as America&rsquo;s leading platform for constitutional education and debate, fulfilling its congressional charter &ldquo;to disseminate information about the U.S. Constitution on a nonpartisan basis in order to increase awareness and understanding of the Constitution among the American people.&rdquo;
Position Summary
The Executive Assistant to the President is responsible for providing high level administrative support to the Interim President &amp; CEO of the National Constitution Center and to members of the executive leadership team. This role is ideal for a highly organized and detail-oriented administrative professional who thrives in a fast-paced environment and excels at anticipating needs and managing competing priorities. The Executive Assistant manages details of a highly confidential and critical nature, requiring a strong working knowledge of institutional policies and practices.
As an individual contributor with a primary focus on execution, the Executive Assistant independently resolves a wide range of straightforward and complex administrative challenges, analyzes possible solutions using established processes, and operates with a moderate level of guidance and supervision.
Responsibilities and Duties<ul><li> Manage complex calendars, communications, and activities for assigned leaders and/or teams, ensuring priorities are met and schedules are optimized and information flows seamlessly.</li><li> Collaborate closely with the Interim President &amp; CEO and executive leadership to ensure effective engagement, clear and professional communication, and comprehensive support for the Board of Trustees.</li><li> Prepare, review, and manage confidential correspondence, and reports with exceptional accuracy and judgment.</li><li> Coordinate travel for assigned leaders and process expense reports timely and with accuracy.</li><li> Strengthen effective internal communications by facilitating clear, timely information sharing within the team and across the organization.</li><li> Maintain meticulous attention to detail ensuring accuracy and preventing errors that could impact organizational operations.</li><li> Handle highly sensitive information with absolute confidentiality, exercising sound judgment in all interactions and decision making.</li><li> Anticipate executive needs and proactively manage issues requiring discretion, diplomacy, and tact.</li><li> Collaborate and coordinate to build strong working relationships with colleagues, partners, donors, and Board members, demonstrating professionalism and the ability to adapt to tight deadlines and perform in high-pressure situations.</li><li> Adapt communication and collaboration styles to work effectively across the organization with a wide range of personalities and organizational levels</li><li> Proactively plan and anticipate potential challenges, ensuring seamless execution of tasks and activities.</li><li> Organize and support events and meetings, partnering with other team members as appropriate to ensure successful outcomes.</li><li> Demonstrate and apply strong problem-solving skills, recognizing patterns, and utilizing sound judgment to and access to available information to inform decisions.</li><li> Ask clarifying and proactive questions to ensure thorough understanding of assignments, expectations and priorities.
</li><li> Provide dedicated and high-quality support to senior-level leaders, including Vice Presidents, and assist broader teams when needed.</li><li> Stay current leveraging technologies and available tools&mdash;including AI&mdash;to enhance efficiency and support continuous process improvement.</li><li> Be responsive to reasonable requests for off-hours work, email and messages to ensure a timely follow-up.</li><li> Support finance related tasks, including expense reporting, invoice tracking, and related administrative needs.</li><li> Coordinates support duties with other staff including, booking meeting rooms, processing training registrations, and updating distribution lists.</li><li> Other duties as assigned.</li></ul>
This is a hybrid position, based in Philadelphia, with a minimum of three (3) full days required in the office.
Qualifications<ul><li> Bachelor&rsquo;s Degree preferred with a minimum of 5 years of professional C-Suite work experience.</li><li> Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook, SharePoint, CRM system experience (Salesforce preferred) and AI tools such as Copilot and ChatGPT.</li><li> Experience supporting executives in a fast-paced and dynamic work environment.</li><li> Proven ability to exercise professionalism and discretion while maintaining confidentiality of NCC business and highly sensitive information.</li><li> Proactive, solution-oriented mindset with a strong &ldquo;can-do&rdquo; attitude and eagerness to add value.</li><li> Demonstrated ability to multitask, respond quickly and efficiently to shifting priorities, and deliver high quality work with strong attention to detail.</li><li> Self-starter who is comfortable working both independently with minimal supervision and collaboratively.</li><li> Excellent verbal and written communication skills, with the ability to communicate and engage effectively with a diverse range of individuals and teams.</li><li> Sound judgment in setting priorities and managing interactions with internal and external stakeholders.</li><li> Ability to anticipate the needs of executives and team members.</li><li> Composed and effective under pressure, with a proven ability to consistently meet tight deadlines.</li><li> Customer service-oriented, team player, with a collaborative approach.</li><li> Experience assisting with meeting and event logistics preferred.</li><li> Required flexibility to work frequent weekends, evening hours, or holidays as assigned.</li></ul>
Physical Demands<ul><li> Prolonged periods of sitting at a desk and working at a computer</li><li> Standing and walking will be required on a frequent basis</li><li> Some light lifting, twenty (20) pounds or less, may be required on an infrequent basis</li></ul>
The National Constitution Center is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We do not discriminate on the basis of race, color, religion, national origin, ancestry, sex, gender identity or expression, sexual orientation, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law. We welcome applicants from all backgrounds and encourage individuals who share our mission to apply.</div>

Beyond TalentEdge

<div>
 
 
 Office Manager and Executive Assistant to the President &amp; CEO
 
 
 
 
 
 
 Greater Rochester Chamber of Commerce is seeking a dedicated and organized individual to manage office operations and executive level administrative tasks for the President &amp; CEO. The ideal candidate will possess strong administrative skills, exceptional organizational and communication abilities, experience with virtual meeting technology, and a team player willing to assist where needed. Must be comfortable working independently in a fast-paced environment and can prioritize duties throughout the day, adjusting to rapidly changing needs and priorities. This role is also essential in supporting staff, managers, and the leadership team, while enhancing productivity within the office environment.
 
 
 
 
 
 Greater Rochester Chamber of Commerce is the region&rsquo;s one-stop shop for business support, influence, and community connection. Rooted in advocacy, compliance, talent, and belonging, our organization combines an unmatched depth and breadth of business support with the agility and dedication to turn possibility into progress and accelerate opportunity and action. Here, you&rsquo;re in good company.
 
 
 
 
 
 
 Essential Job Functions
 
 include but are not limited to:
 
 
 
 
 
 
 Executive Assistant:
 
 
 <ul>
 <li>
 Arranges breakfast/lunch meetings (food, space, etc.), travel arrangements, and calendar for the President &amp; CEO, accurately and efficiently.
 </li>
 <li>
 Coordinates member and local business tours and visits for the CEO
 </li>
 <li>
 Maintains organized files, both paper and electronic
 </li>
 <li>
 Opens and sorts mail on a daily basis and delivers.
 </li>
 <li>
 Able to work independently with minimal supervision as well as with a team.
 </li>
 </ul>
 
 
 
 
 
 Board Meetings and Finance Committee m
 
 
 <ul>
 <li>
 Maintains up to date list of board and committee members as well as assistants.
 </li>
 <li>
 Sends out meeting notices and prepares agenda, reports, and related materials.
 </li>
 <li>
 Makes appropriate room and food arrangements for each meeting.
 </li>
 <li>
 Attends and takes accurate minutes and distributes in a timely manner afterwards.
 </li>
 <li>
 Initiates board member conflicts disclosure survey process annually
 </li>
 </ul>
 
 
 
 
 
 Vendor/Supply Management:
 
 
 <ul>
 <li>
 Coordinates vendor orders and deliveries, and handles issues/problems with the appropriate vendor.
 </li>
 <li>
 Maintains adequate stock of office supplies, as well as, kitchen supplies including coffee and related supplies, water supply, etc.
 </li>
 <li>
 Stocks employee snacks and drinks while managing to a set quarterly budget. Able to research and recommend alternatives to save on cost.
 </li>
 </ul>
 
 
 
 
 
 Reception
 
 :
 
 <ul>
 <li>
 Receives and screens phone calls and also manages office visitors through The Receptionist unit.
 </li>
 <li>
 Keeps lobby area neat and materials updated and stocked.
 </li>
 </ul>
 
 
 
 
 
 Building and Facilities
 
 
 <ul>
 <li>
 Submits maintenance requests to building management for repairs, issues, etc.
 </li>
 <li>
 Manages chamber conference room rental process, invoicing, room setup, technology setup, coffee and access passes day of meeting. Able to research and recommend alternatives to save on cost.
 </li>
 </ul>
 
 
 
 
 
 Miscellaneous
 
 
 <ul>
 <li>
 Assists with membership database adds/changes, event setup onsite, assist with IT tasks, assists different departments with administrative tasks and project work, and other duties as required.
 </li>
 <li>
 Helps coordinate employee activities, i.e., picnics, holiday events, etc. utilizing staff as needed
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Education Requirements
 
 
 <ul>
 <li>
 Minimum High School Diploma. Associate&rsquo;s degree preferred.
 </li>
 <li>
 Minimum of 4-6 years in an office manager and/or executive administrative assistant role.
 </li>
 <li>
 Proficiency in Microsoft Office suite including Outlook, Word, Excel and PowerPoint. Data entry experience a plus.
 </li>
 <li>
 Handles confidential information with discretion.
 </li>
 <li>
 Comfortable with use of technology such as for virtual meetings and phone systems.
 </li>
 <li>
 Excellent phone, written, and in-person communication skills and ability to interact professionally with diverse populations including high-ranking officials.
 </li>
 <li>
 Customer service-focused individual with the ability to function in a sometimes fast-paced environment.
 </li>
 <li>
 Strong time management and organizational skills with ability to manage multiple tasks simultaneously and prioritize effectively, while maintaining high attention to detail and accuracy.
 </li>
 <li>
 Strong attention to detail, accuracy, grammar, and proofreading skills.
 </li>
 <li>
 Ability to work independently and also collaboratively in a fast-paced environment.
 </li>
 <li>
 Proficient in multi-tasking and available to work non-traditional hours on occasion at events.
 </li>
 <li>
 Ability to interact with others effectively and competently to foster positive relationships with staff, customers, vendors, the general public, executives, etc.
 </li>
 <li>
 Ability to lift up to 30lbs (office supplies).
 </li>
 </ul>
 
 
 
 
 
 Additional Notes
 
 
 <ul>
 <li>
 This is a full-time, non-exempt hourly position scheduled to work
 
 37.5
 
 hours per week. May be asked to work early morning, evening, or occasional weekends as needed and typically with advance notice.
 </li>
 <li>
 Annualized pay range: $60,000-$75,000 commensurate with experience. This is not a guarantee of compensation or pay rate. The compensation in the final offer will be determined based on a variety of factors including experience.
 </li>
 <li>
 Greater Rochester Chamber offers competitive benefits including health, dental, vision, 401k, HSA/FSA, vacation and sick time, volunteer time, tuition reimbursement, and more.
 </li>
 <li>
 Expected to work in-office daily, with occasional flexibility for remote work.
 </li>
 <li>
 Our ideal candidate will embody our values of Inclusion, Passion, Integrity, Collaboration, and Service.
 </li>
 </ul>
 
 
 
 
 Greater Rochester Chamber of Commerce is an Equal Opportunity Employer. It is the policy of Greater Rochester Chamber to provide equal opportunity in employment and conditions of employment to all individuals regardless of age, race, color, religious beliefs, national origin, sexual orientation, gender identity, sex, veteran or military status, disability, pregnancy-related condition, predisposing genetic characteristics, genetic information, marital status, familial status, prior arrest, domestic violence victim status, non-job related convictions, participation in lawful activities outside of our workplace, or any other status protected by law.
 
</div>

Office Manager and Executive Assistant to the President & CEO

Community Harvest Food Bank

<div>COMMUNITY HARVEST FOOD BANK OF NORTHEAST IN, INC

JOB DESCRIPTION

JOB TITLE: EXECUTIVE ASSISTANT

DEPARTMENT: ADMINISTRATION

REPORTS TO: PRESIDENT &amp; CEO 
 
 
Community Harvest Food Bank is seeking a highly organized and dependable Executive Assistant to provide administrative support to the President &amp; CEO. This full-time position plays a key role in keeping daily operations and leadership priorities running smoothly by providing proactive executive-level assistance, managing schedules and records, supporting Board and committee activities, and composing letters. The ideal candidate enjoys working behind the scenes, can balance multiple priorities with professionalism and discretion, and is comfortable supporting senior leadership in a collaborative, mission-driven environment. 
ESSENTIAL JOB FUNCTIONS:
<ul>
<li>Manage and maintain the President and CEO&rsquo;s calendar, appointments, and travel arrangements, ensuring efficient use of time and priorities.</li>
<li>Prepare correspondence, reports, presentations, and briefing materials, ensuring accuracy, clarity, and professionalism.</li>
<li>Serve as a liaison between the President and CEO, staff, board members, and external partners, facilitating smooth communication and workflow.</li>
<li>Coordinate meetings, including agendas, materials, logistics, and follow-up actions, ensure all deliverables are completed on time.</li>
<li>Assist with strategic projects and initiatives, providing research, analysis, and administrative support to achieve organizational goals.</li>
<li>Maintain organization-associated contracts and ensure compliance with all terms, renewal dates, and regulatory requirements.</li>
<li>Monitor deadlines, action items, and key commitments on behalf of the President and CEO, providing proactive reminders and updates.</li>
<li>Handle confidential information with discretion and maintain a high level of professionalism in all interactions.</li>
<li>Perform other duties as assigned to support the President and CEO and advance organizational objectives</li>
<li>Oversee office operations support, including monitoring and ordering office supplies within budget and with appropriate approvals.</li></ul> 


This list is not all-inclusive, and other duties may be assigned. 
PHYSICAL/LIFE SKILLS/PROFESSIONAL REQUIREMENTS:
<ul>
<li>Demonstrate strong organizational, problem-solving, and communication skills, including excellent verbal, written, telephone, and proofreading abilities with a high level of attention to detail.</li>
<li>Exhibit professionalism, dependability, and punctuality, with the ability to manage multiple priorities, work independently under general supervision, and maintain strict confidentiality and discretion.</li>
<li>Maintain proficiency in Microsoft 365, Google Workspace, email, shared documents, and related office technologies, with the ability to accurately transcribe and extract information from drafts, notes, and memos.</li>
<li>Be available to work occasional overtime and weekends as needed.</li>
<li>Possess reliable transportation, a valid driver&rsquo;s license, insurance, and a clean driving record, and be able to perform occasional local travel and errands.</li>
<li>Be capable of performing standard office tasks, including use of office equipment, and meeting physical requirements such as prolonged sitting with occasional standing, bending, and lifting up to 25 pounds.</li>
<li>Minimum of three years in progressively responsible executive assistant roles.</li></ul> 


EDUCATIONAL REQUIREMENTS:
<ul>
<li>Associate degree preferred.</li></ul></div>

Executive Assistant

Albany Medical Center

<div>Department/Unit:
President
Work Shift:
Day (United States of America)
Salary Range:
$77,075.00 - $119,466.00
The Executive Assistant provides high-level administrative support to senior executives, ensuring efficient operations and effective communication across the organization. Prepares agendas or presentations, attends meetings with the executive, and takes, transcribes, and distributes notes or minutes. Prepares and submits expense reports on behalf of the executive. Screens visitors, phone calls, emails, or physical mail. Maintain confidentiality of sensitive information. Maintains the executives' calendar schedules and confirms appointments, arranges for meeting rooms or facilities, makes and confirms travel plans.
Essential Functions:<ul><li>
Ensure smooth day-to-day operations for the executive office.</li><li>
High-level calendar management for the Chief of Staff</li><li>
Work with the AMHS President and CEO&rsquo;s office to coordinate meetings with the Chief of Staff, AMHS President and CEO, AMHS Executive Leadership, and high-level external constituents</li><li>
Assist the AMHS President and CEO&rsquo;s office with AMHS Board Liaison responsibilities including monthly AMHS Board meeting preparations</li><li>
Coordinate with other departments for seamless workflow.</li><li>
Process expense reports and monitor budgets for executive-related activities.</li><li>
Conduct research and compile reports as needed.</li><li>
Prepare agendas, presentations, and meeting materials.</li><li>
Serve as the primary point of contact between executives and internal/external stakeholders.</li></ul>
Qualifications:
Education:<ul><li>
Bachelor&rsquo;s degree required</li></ul>
Work Experience:<ul><li>
Minimum of 4+ years in an office environment supporting management or leadership required.</li><li>
Preferred 1+ years in healthcare or related industry.</li></ul>
Knowledge, Skills, and Abilities:<ul><li>
Strong organizational and time management skills.</li><li>
Excellent written and verbal communication.</li><li>
Proficiency in Microsoft Office Suite and collaboration tools.</li><li>
Ability to build collaborative relationships.</li><li>
Detail oriented.</li><li>
Ability to work independently and handle multiple priorities.</li></ul>
Functional Competencies:<ul><li>
Professionalism and discretion</li><li>
Attention to detail</li><li>
Problem-solving and adaptability</li><li>
Strong interpersonal skills</li></ul>
Required for All Jobs:<ul><li>
Maintain strict adherence to the Albany Medical Center Confidentiality policy.</li><li>
Incorporate Albany Medical Center Behavioral Standards and Guiding Principles into daily activities.</li><li>
Comply with all Albany Medical Center Policies.</li><li>
Comply with behavioral expectations of the department.</li><li>
Maintain courteous and effective interactions with colleagues.</li><li>
Demonstrate an understanding of the job description, performance expectations, and competency assessment.</li><li>
Demonstrate a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards.</li><li>
Participate in departmental and/or inter-departmental quality improvement activities.</li><li>
Participate in and successfully completes Mandatory Education.</li><li>
Perform all other duties as needed or directed to meet the needs of the department.</li></ul>
Thank you for your interest in Albany Med Health System!
Albany Med Health System is an equal opportunity employer.
This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:
Access to information is based on a &ldquo;need to know&rdquo; and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.</div>

Executive Assistant - Chief of Staff

Fidem Financial

<div>
 
 
 Executive Assistant to the President &amp; CEO
 
 
 
 
 
 Location:
 
 Philadelphia / Hybrid
 
 
 
 This role is based in Philadelphia and requires regular on-site presence; candidates should live within a reasonable commuting distance or be willing to relocate before starting
 
 
 
 
 
 Company:
 
 Fidem Financial
 
 
 Employment Type:
 
 Full-time
 
 
 FLSA Status:
 
 Exempt
 
 
 
 
 
 
 
 
 Position Summary
 
 
 
 
 Fidem Financial is seeking a seasoned, highly proactive Executive Assistant to provide comprehensive administrative and operational support to the President &amp; CEO. This role is central to the effectiveness of executive leadership and requires exceptional attention to detail, strong judgement, discretion, high emotional intelligence, initiative, and the ability to manage complex, fast-moving priorities with precision.
 
 
 
 This individual will serve as a trusted partner in managing the President &amp; CEO&rsquo;s time, communications, and workflow, anticipating needs, thinking several steps ahead, maintaining operational continuity, and enabling sustained focus on the firm's highest priorities. A highly proactive, self-directed approach and the ability to execute with minimal direction are essential.
 
 
 
 The ideal candidate brings extensive experience supporting senior executives in a dynamic, global environment, with deep expertise in managing complex international travel, coordinating visa and immigration processes, and supporting high-level engagements, while handling sensitive information with professionalism and care. A proactive, solutions-oriented mindset and the ability to operate with urgency and composure are essential.
 
 
 
 This role is designed for a high-caliber operator comfortable in a high-demand, high-visibility environment, operating with a high degree of trust, judgment, and responsibility.
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 Executive &amp; Strategic Support
 
 
 
 <ul>
 
 <li>
 Works in close coordination with the Chief of Staff, who is responsible for leadership planning, prioritization, cross-functional initiatives, and execution, ensuring seamless alignment between executive direction and day-to-day execution.
 </li>
 
 <li>
 Focuses on execution, logistics, and operational enablement of the President &amp; CEO&rsquo;s time and priorities.
 </li>
 
 <li>
 Owns optimization of the President &amp; CEO&rsquo;s time, attention, and operating cadence to maximize leadership effectiveness.
 </li>
 
 <li>
 Manage a highly complex, multi-time zone calendar, continuously refining scheduling to align with evolving priorities, energy management, and business objectives.
 </li>
 
 <li>
 Act as the central hub of communication, screening and prioritizing correspondence, triaging, and ensuring timely follow-through while maintaining the highest level of professionalism and discretion.
 </li>
 
 <li>
 Synthesize incoming information into clear, actionable summaries to support efficient decision-making.
 </li>
 
 <li>
 In close coordination with the Chief of Staff, prepare concise executive briefs, agendas, and pre-reads to ensure the President &amp; CEO is fully prepared for meetings and key decisions
 </li>
 
 <li>
 Track follow-ups and drive execution against decisions made, ensuring accountability and closure across stakeholders.
 </li>
 
 <li>
 Prepare, review, and manage materials, communications, and documentation on behalf of the President &amp; CEO, ensuring accuracy, completeness, and alignment with intended outcomes
 </li>
 
 </ul>
 
 
 
 Global Travel &amp; Logistics Management
 
 
 
 <ul>
 
 <li>
 Coordinate and execute complex domestic and international travel, including multi leg itineraries, accommodations, and ground transportation.
 </li>
 
 <li>
 Manage visa processes/requirements, including preparation and submission of documentation, and liaising with consulates, legal advisors, and travel partners.
 </li>
 
 <li>
 Ensure compliance with international travel regulations, corporate policies.
 </li>
 
 <li>
 Proactively manage travel disruptions and last-minute changes across time zones with efficiency and composure.
 </li>
 
 <li>
 Prepare and reconcile expense reports in a timely and accurate manner.
 </li>
 
 </ul>
 
 
 
 Meeting, Event &amp; Board Coordination
 
 
 
 <ul>
 
 <li>
 Plan and coordinate internal and external engagements, including board meetings, investor sessions, leadership offsites, and conferences.
 </li>
 
 <li>
 Coordinate logistics and ensure seamless execution of high-level events and meetings.
 </li>
 
 </ul>
 
 
 
 Confidentiality &amp; Stakeholder Management
 
 
 
 <ul>
 
 <li>
 Handle highly sensitive financial, personnel, and strategic information with the utmost discretion.
 </li>
 
 <li>
 Represent the President &amp; CEO and Fidem Financial with professionalism in all interactions.
 </li>
 
 </ul>
 
 
 
 Operational Excellence
 
 
 
 <ul>
 
 <li>
 Build and maintain systems for scheduling, travel, communication, and task tracking that scale with business demands.
 </li>
 
 <li>
 Ensure the smooth operation of the executive office, including administrative workflows, tools, and information management.
 </li>
 
 <li>
 Identify and implement process improvements to enhance efficiency and effectiveness.
 </li>
 
 <li>
 Serve as the first line of response for urgent issues, aligning with the Chief of Staff to resolve matters in real time with minimal escalation.
 </li>
 
 <li>
 Maintain composure under pressure, effectively managing competing priorities and time-sensitive situations
 </li>
 
 </ul>
 
 
 
 Qualifications
 
 
 
 <ul>
 
 <li>
 7+ years of experience supporting C-suite executives, preferably in financial services or a global organization.
 </li>
 
 <li>
 Proven experience managing complex international travel logistics, including visa processes/requirements.
 </li>
 
 <li>
 Exceptional organizational, prioritization, and time-management skills with the ability to manage multiple high-priority tasks simultaneously.
 </li>
 
 <li>
 Strong written and verbal communication skills, with experience supporting senior stakeholders and external partners.
 </li>
 
 <li>
 High level of discretion, integrity, and professionalism.
 </li>
 
 <li>
 Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and travel/expense management tools (Expensify).
 </li>
 
 <li>
 Ability to work independently and collaboratively in a fast-paced environment.
 </li>
 
 <li>
 Bachelor&rsquo;s degree preferred or equivalent relevant experience.
 </li>
 
 <li>
 Experience supporting a CEO or President in a high-growth or global business environment.
 </li>
 
 <li>
 Demonstrated high emotional intelligence, with the ability to read situations quickly, navigate complex interpersonal dynamics, and exercise sound judgements with discretion in high-pressure, high-stakes environments.
 </li>
 
 <li>
 Demonstrated ability to anticipate needs, think several steps ahead, and execute with a high degree of independence and minimal guidance in a fast-paced, high-demand environment.
 </li>
 
 </ul>
 
 
 
 &nbsp;
 
 
 Compensation
 
 
 
 
 Salary Range: $115,000 to $150,000 p/year
 
 
 
 In addition to base salary, this role is eligible for an annual discretionary bonus based on individual and company performance. This position offers the opportunity for performance-based upside. Total compensation will be commensurate with experience.
 
 
 
 
 &nbsp;
 
 
 
 
 
 Why Fidem Financial
 
 
 
 <ul>
 
 <li>
 Collaborative, high-performance, and growth-oriented environment.
 </li>
 
 <li>
 Direct exposure to executive leadership and strategic initiatives.
 </li>
 
 <li>
 Opportunities to contribute to impactful work across payments &amp; consumer finance.
 </li>
 
 <li>
 Career growth and professional development within a dynamic organization.
 </li>
 
 </ul>
 
 
 
 
 
 
 
 Equal Employment Opportunity Statement
 
 
 
 
 Fidem Financial provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 
 
 
 &nbsp;
 
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