executive assistant to president

International Jet Interiors

Executive Assistant to the PresidentWe are looking for a sharp, adaptable person to work directly alongside our President at International Jet Interiors - a boutique VIP aircraft refurbishment company based at MacArthur Airport in Ronkonkoma, New York. www.intljet.comThis is not a traditional administrative role. It sits at the intersection of executive support, sales operations, office management, and business coordination. The right person will free the President to focus entirely on what only he can do. Everything else gets handled.THE ROLEExecutive Assistant to the PresidentFull-time On-site Ronkonkoma, New YorkReports directly to: Eric H. Roth, PresidentWHAT YOU&rsquo;LL DOExecutive Support<ul><li>Coordinate and follow up on executive priorities on behalf of the President.</li><li>Manage the President&rsquo;s calendar, priorities, and schedule.</li><li>Prepare briefings, agendas, and follow-up summaries.</li><li>Draft and send correspondence in the President&rsquo;s voice.</li><li>Attend meetings on behalf of the President and ensure follow-up actions are completed.</li><li>Track every open commitment. Nothing falls through the cracks.</li></ul>Sales Support<ul><li>Support proposals, opportunity tracking, and client follow-up.</li><li>Maintain CRM records and pipeline status.</li><li>Handle client onboarding communications.</li><li>Research prospects and prepare materials for business development.</li></ul>Office Administration<ul><li>Filter all incoming communications. Handle or redirect what doesn&rsquo;t need the President.</li><li>Coordinate travel and itineraries for the President.</li></ul>Delegate Authority<ul><li>Serve as an extension of the President&rsquo;s office - attend meetings, make decisions within defined scope, represent IJI.</li><li>Communicate and enforce President&rsquo;s directives. Follow-through happens without him having to circle back.</li><li>Handle sensitive matters with complete discretion and always maintain confidentiality.</li><li>Surface issues with context, options, and a recommended action - never just the problem.</li></ul>WHAT WE&rsquo;RE LOOKING FORAttitude and aptitude come first. This role demands a high degree of insight and adaptability. The right person may not have a polished resume &mdash; but they are sharp, self-aware, and fast. They read a room. They figure things out. They adjust without being told to. We are hiring for those qualities above all else.Background &amp; Experience<ul><li>Recent college graduate or up to 2&ndash;3 years of experience in an administrative, operations, or executive-facing role.</li><li>Direct experience is a plus - not a requirement. Strong aptitude and the right instincts will be considered equally.</li><li>Client-facing business environment is an advantage. Aviation, manufacturing, luxury goods, or professional services is a strong plus.</li></ul>Technical Skills<ul><li>Exceptional writer - clear, professional, and able to write in someone else&rsquo;s voice.</li><li>Strong Microsoft Office and cloud-based tool proficiency.</li><li>Organized and systematic across multiple workstreams simultaneously.</li><li>Comfortable with contracts and business correspondence.</li></ul>AI Proficiency RequiredThis is not a bonus skill. Someone fluent with AI tools fundamentally changes what the President can delegate. We want someone who already works this way.<ul><li>Uses modern AI tools such as ChatGPT, Claude, Grok and similar platforms to draft correspondence, summarize meetings, conduct research, create first drafts, and improve workflows.</li><li>We want someone who already works this way.</li><li>Creates effective prompts that produce useful business output.</li><li>Exercises sound judgment when reviewing AI-generated content - knows when to use it, refine it, or discard it.</li><li>Continuously identifies new AI-driven efficiencies for the President's office.</li></ul>How You Work<ul><li>Self-directed with a strong bias toward action.</li><li>Proactive communicator - the President never has to ask for a status update.</li><li>Composed under pressure in front of clients, vendors, and staff.</li><li>Knows what to handle and what to escalate - and gets that judgment right.</li><li>Sound judgment on tone, timing, and sensitivity when acting in the President&rsquo;s name.</li></ul>The Environment<ul><li>Beautiful, modern office, Ronkonkoma, New York.</li><li>Fast-paced; priorities shift with the project schedule.</li><li>Direct, frequent exposure to ownership and senior leadership.</li><li>High autonomy, high accountability.</li><li>Strict confidentiality - what is encountered in this role, stays in this role.</li></ul>What Success Looks Like After 90 Days<ul><li>The President's calendar, travel, and priorities are organized and running smoothly.</li><li>Open commitments are tracked and followed through without reminders.</li><li>CRM records and client follow-up are current and accurate.</li><li>Incoming requests are triaged effectively, allowing the President to focus on high-value activities.</li><li>You have become a trusted extension of the President's office.</li><li>Scope, responsibility, and decision-making authority will continue to expand as trust and capability are demonstrated.</li></ul>Benefits<ul><li>401(k) - Safe Harbor</li><li>Discretionary Profit Sharing</li><li>Life Insurance</li><li>Health Insurance</li><li>Paid Time Off (PTO)</li></ul>Pay: $65,000.00 - $80,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Work Location: In person

Executive Assistant to the President

PNC Financial Services Group

<div>Job Profile<h1 class="jobSectionHeader"> 
Position Overview</h1>
At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to the company&rsquo;s success. As an Executive Assistant within PNC's Regional President organization, you will be based in Jacksonville FL.
PNC is an in-office company that fosters a supportive culture where employees can thrive and achieve balance. We encourage candidates to connect with their recruiter and hiring manager to understand workplace expectations and ensure the role aligns with their goals. 

PNC will not provide sponsorship for employment visas or participate in STEM OPT for this position.<h1 class="jobSectionHeader">
Job Description</h1><ul><li>
Performs a broad, diverse, highly professional set of administrative support functions for the Regional President (RP) and Client and Community Relations (CCR) team. Takes ownership of calendar management, including advance planning, adjusting calendars to address urgent requests, and managing incoming calendar invites and emails. Applies appropriate judgment and determines when to seek input directly from the executives and/or team being supported.</li><li>
Under limited direction, supports team and leadership meetings as they engage with both internal stakeholders and external clients. This includes both in-person and virtual meeting coordination and logistics, such as ensuring technology availability, accessibility, slide sharing, agenda distribution, as well as assisting with notes and follow-up actions.</li><li>
Coordinates all travel arrangements expeditiously, accurately and in a cost-effective manner. Manages all aspects of a complete itinerary (meeting times, special events, socials, dinners), transportation logistics and required travel documents. Effectively manages expense reports to ensure timely submission, inclusion of all required detail and complete accuracy.</li><li>
Participates in volunteerism efforts and client events. This involves interactions with employees and executive leadership at both the market and enterprise levels. Provides support in areas related to events, foundation grants, reporting, administration of market&rsquo;s PNC-owned tickets for client entertainment, and market calendars.</li><li>
Independently completes additional projects and special assignments that could include tactical execution items in support of day-to-day operations, professional presentations, information gathering, on-boarding, budget/process planning, and following-up on key decisions while ensuring absolute confidentiality of all sensitive information and communications.</li></ul>
PNC Employees take pride in our reputation and to continue building upon that we expect our employees to be:<ul><li>
Customer Focused - Knowledgeable of the values and practices that align customer needs and satisfaction as primary considerations in all business decisions and able to leverage that information in creating customized customer solutions.</li><li>
Managing Risk - Assessing and effectively managing all of the risks associated with their business objectives and activities to ensure they adhere to and support PNC's Enterprise Risk Management Framework.</li></ul><h1 class="jobSectionHeader">
Qualifications</h1>
Successful candidates must demonstrate appropriate knowledge, skills, and abilities for a role. Listed below are skills, competencies, work experience, education, and required certifications/licensures needed to be successful in this position.<h2 class="jobSectionHeader">
Preferred Skills</h2>
Calendar Management, Office Administration, Organizing, Presentation Development, Prioritization, Researching<h2 class="jobSectionHeader">
Competencies</h2>
Accuracy and Attention to Detail, Confidentiality, Decision Making and Critical Thinking, Desktop Tools, Effective Communications, Flexibility and Adaptability, Listening, Office Administration<h2 class="jobSectionHeader">
Work Experience</h2>
Roles at this level typically require a university / college degree with &lt; 1 year of professional experience and/or successful completion of a formal development program. In lieu of a degree, a comparable combination of education, job specific certification(s), and experience (including military service) may be considered.<h2 class="jobSectionHeader">
Education</h2>
Bachelors<h2 class="jobSectionHeader">
Certifications</h2>
No Required Certification(s)<h2 class="jobSectionHeader">
Licenses</h2>
No Required License(s)<h1 class="jobSectionHeader">
Benefits</h1>
PNC offers a comprehensive range of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time employees include: medical/prescription drug coverage (with a Health Savings Account feature), dental and vision options; employee and spouse/child life insurance; short and long-term disability protection; 401(k) with PNC match, pension and stock purchase plans; dependent care reimbursement account; back-up child/elder care; adoption, surrogacy, and doula reimbursement; educational assistance, including select programs fully paid; a robust wellness program with financial incentives.
In addition, PNC generally provides the following paid time off, depending on your eligibility: maternity and/or parental leave; up to 11 paid holidays each year; 9 occasional absence days each year, unless otherwise required by law; between 15 to 25 vacation days each year, depending on career level; and years of service.
To learn more about these and other programs, including benefits for full time and part-time employees, visit pncthrive.com.<h1 class="jobSectionHeader">
Disability Accommodations Statement</h1>
If an accommodation is required to participate in the application process, please contact us via email at AccommodationRequest@pnc.com. Please include &ldquo;accommodation request&rdquo; in the subject line title and be sure to include your name, the job ID, and your preferred method of contact in the body of the email. Emails not related to accommodation requests will not receive responses. Applicants may also call 877-968-7762 and say &quot;Workday&quot; for accommodation assistance. All information provided will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. 
 
At PNC we foster an inclusive and accessible workplace. We provide reasonable accommodations to employment applicants and qualified individuals with a disability who need an accommodation to perform the essential functions of their positions.<h1 class="jobSectionHeader">
Equal Employment Opportunity (EEO)</h1> 
PNC provides equal employment opportunity to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or other categories protected by law.
This position is subject to the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA) and, for any registered role, the Secure and Fair Enforcement for Mortgage Licensing Act of 2008 (SAFE Act) and/or the Financial Industry Regulatory Authority (FINRA), which prohibit the hiring of individuals with certain criminal history.<h1 class="jobSectionHeader">
California Residents
</h1>Refer to the California Consumer Privacy Act Privacy Notice to gain understanding of how PNC may use or disclose your personal information in our hiring practices.</div>

Executive Assistant to Regional President

Turning Point for God

<div><div>Turning Point for God is the broadcast ministry of Dr. David Jeremiah and exists to deliver the unchanging Word of God to an ever-changing world. Using Dr. Jeremiah's teaching, we capture, curate, and communicate Bible Strong content through the power of media to share the Gospel with theological and creative excellence. Dr. Jeremiah is committed to teaching the entirety of God's Word to the world, and his teaching is delivered in multiple languages to approximately 3 billion people across the globe through Turning Point's various media channels.

To accomplish this mission, more than two hundred staff across various disciplines are committed to sharing the Gospel and Bible Strong teaching through Turning Point. At Turning Point, you will be empowered and equipped to use your unique skills and abilities to glorify God and make an eternal impact while being part of a professional Christian community and relational work environment.</div>
Position Summary:

The Executive Assistant provides high-level administrative and organizational support to the President &amp; Chief Operating Officer, ensuring the efficient operation of the executive office. This position serves as the primary point of coordination for calendars, meetings, travel, communications, and administrative priorities while exercising exceptional professionalism, discretion, and judgment.

The Executive Assistant enables the President/COO to focus on ministry leadership by managing day-to-day logistics, coordinating executive communications, and maintaining strong relationships with internal teams and external ministry partners.

Responsibilities:

Executive Support and Calendar Management
<ul>
<li>Manage an active and complex executive calendar, ensuring priorities are aligned with organizational goals and ministry objectives.</li>
<li>Coordinate meetings, appointments, and ministry events.</li>
<li>Schedule internal and external meetings while balancing organizational priorities.</li>
<li>Anticipate scheduling conflicts and proactively recommend solutions.</li>
<li>Ensure the President/COO is prepared for upcoming meetings, events, and key decision-making opportunities.</li>
<li>Draft, edit, and manage executive agendas, briefing materials, presentations, correspondence, reports, and supporting documentation for meetings and executive engagements.</li>
<li>Monitor competing priorities and proactively recommend adjustments to maximize executive effectiveness.</li>
<li>Track follow-up items, action plans, and deadlines to ensure timely completion.</li>
<li>Serve as trusted gatekeeper and liaison for executive communications and scheduling requests.</li>
</ul>
Communication &amp; Relationship Management
<ul>
<li>Facilitate effective communication between executive leadership, department leaders, staff, ministry partners, and external stakeholders.</li>
<li>Build and maintain positive working relationships throughout the organization.</li>
<li>Handle confidential and sensitive information with discretion, professionalism, and sound judgment.</li>
<li>Ensure timely responses, follow-up actions, and accountability on key initiatives.</li>
</ul>
Travel, Events &amp; Special Projects
<ul>
<li>Coordinate domestic and international travel, including flights, accommodations, transportation, itineraries, visas, and travel documentation.</li>
<li>Prepare comprehensive travel packets and briefing materials.</li>
<li>Manage travel-related logistics, schedules, and expense reporting.</li>
<li>Assist with planning and execution of executive meetings, leadership retreats, board meetings, conferences, donor visits, ministry gatherings, and special projects.</li>
<li>Coordinate vendors, venues, catering, audiovisual needs, gifts, and event logistics.</li>
<li>Support recurring ministry initiatives and annual organizational events.</li>
</ul>
Administrative &amp; Operational Excellence
<ul>
<li>Maintain organized office systems for records management, documentation, contacts, filing, and executive information.</li>
<li>Manage approvals, contracts, invoices, expense reports, and administrative workflows.</li>
<li>Develop and improve systems that increase efficiency and organizational effectiveness.</li>
<li>Assist with project management, tracking deliverables and ensuring accountability across multiple initiatives.</li>
<li>Provide administrative support that enables smooth day-to-day executive operations.</li>
<li>Manage confidential records and sensitive information.</li>
</ul>
Core Competencies:
<ul>
<li>Spiritual Leadership: Demonstrates a Christ-centered approach to work and relationships.</li>
<li>Teamwork: Builds positive and supportive relationships within the ministry, including employees, partners, and the community.</li>
<li>Integrity: Maintains a high standard of ethical and moral conduct.</li>
</ul>
Qualifications and Experience:

Required
<ul>
<li>Minimum of five years of experience supporting senior executives, business leaders, or ministry leaders.</li>
<li>Proven ability to manage complex schedules, multiple priorities, and competing deadlines.</li>
<li>Exceptional organizational, planning, and time-management skills.</li>
<li>Outstanding written, verbal, and interpersonal communication skills.</li>
<li>Advanced proficiency in Microsoft Office and related business applications.</li>
<li>Demonstrated ability to exercise discretion and maintain strict confidentiality.</li>
<li>Strong attention to detail and commitment to accuracy and excellence.</li>
<li>Ability to work independently while exercising sound judgment and initiative.</li>
<li>Experience coordinating domestic and international travel.</li>
<li>Experience planning events, conferences, and executive functions.</li>
</ul>
Preferred
<ul>
<li>Bachelor's degree in business administration or equivalent.</li>
<li>Experience supporting C-suite executives, nonprofit executives, pastors, or ministry leaders.</li>
<li>Familiarity with expense reporting systems, project management tools, and administrative workflows.</li>
<li>Experience in a ministry, non-profit, media, or faith-based environment.</li>
</ul>
Key Competencies
<ul>
<li>Organization</li>
<li>Time Management</li>
<li>Professional Communication</li>
<li>Customer Service</li>
<li>Discretion</li>
<li>Attention to Detail</li>
<li>Adaptability</li>
<li>Initiative</li>
<li>Problem Solving</li>
<li>Relationship Management</li>
</ul>
Success Measures
<ul>
<li>Exceptional management of executive priorities, schedules, and commitments.</li>
<li>Consistent anticipation of needs and proactive problem-solving.</li>
<li>Effective communication and coordination across departments and stakeholders.</li>
<li>Reliable execution of projects, initiatives, and special events.</li>
<li>High levels of trust, confidence, and partnership with executive leadership.</li>
<li>Increased organizational efficiency, clarity, and operational effectiveness.</li>
<li>The ability to create an environment where the President/COO can remain focused on leadership, strategic priorities, and ministry impact.</li>
</ul>
Personal Attributes
<ul>
<li>Professional, dependable, and highly organized.</li>
<li>Warm, approachable, and service-oriented.</li>
<li>Positive, encouraging, and able to maintain a constructive attitude under pressure.</li>
<li>Adaptable and flexible when priorities shift or schedules change unexpectedly.</li>
<li>Proactive, resourceful, and solutions-focused.</li>
<li>Calm, composed, and effective in high-pressure situations.</li>
<li>Collaborative and skilled at building strong working relationships.</li>
<li>Detail-oriented while maintaining awareness of broader organizational priorities.</li>
<li>Committed to excellence, integrity, accountability, and follow-through.</li>
<li>Self-motivated with a strong sense of ownership and initiative.</li>
</ul>
Working for Turning Point &ndash; What to Expect:

Turning Point for God is committed to creating a dynamic culture that reflects our traditional Christian values and supports our employees' God-given and unique abilities and skills. Our organization hires employees who share our Christian values and hold to beliefs that are not in conflict with Turning Point's Employee Statement of Faith.

Other:
<ul>
<li>Position is exempt, full-time at Turning Point International Headquarters in Lakeside, CA.</li>
<li>The expected salary for this position is $78,000 to $88,000 annually. The actual compensation offered will depend on a variety of factors, including qualifications, experience, skills, and location. In addition to base salary, we offer a comprehensive benefits package.</li>
<li>Must be a like-minded believer and share our passion to deliver the unchanging Word of God to an ever-changing world.</li>
</ul>
Benefits:
<ul>
<li>Generous medical, dental, and vision insurance, with voluntary supplemental plans</li>
<li>Health Savings Account (HSA) option</li>
<li>Company-sponsored long-term disability insurance and short-term (outside of CA)</li>
<li>Company-sponsored life Insurance</li>
<li>403(b) retirement savings plan with employer contribution</li>
<li>Eleven paid holidays</li>
<li>Accrued vacation and sick time</li>
<li>Yearly paid time off</li></ul><div> 
This description reflects management's definition of essential functions for this position, although this list is not all-inclusive to what tasks may be assigned. Turning Point for God reserves the right to modify our job descriptions at any time.

As part of our hiring process, candidates must demonstrate alignment with and support for our Statement of Faith. Agreement with this statement is a requirement for employment with Turning Point for God.

Statement of Faith</div></div>

Executive Assistant

Popa Federal Credit Union

Description: Status: Exempt Reports To: President/CEO Level: Non-Management Job Summary: The Executive Assistant provides advanced, confidential administrative and organizational support to the President/CEO and executive team. This position plays a critical role ensuring the efficiency of executive operations and maintaining professional communications with internal and external stakeholders. Additionally, the Executive Assistant manages oversight of building maintenance and vendor coordination, ensuring the facility operates efficiently and complies with safety standards. The Executive Assistant regularly exercises own initiative, discretion, and independent judgment to make decisions and complete tasks. This position may be eligible for a hybrid work schedule of up to one to two remote workdays per week after the completion of training and demonstration of proficiency in the role. Hybrid work arrangements are subject to operational needs and management approval. Essential Duties and Responsibilities: Executive Administrative and Support - 35% Provide high-level confidential administrative support to the President/CEO and executive team. Manage and maintain calendar, travel, communications, and priorities using discretion and judgement. Prepare and edit reports, correspondence, manuals, spreadsheets, presentations, and other sensitive documents. Independently resolve scheduling conflicts and oversee communications on behalf of executives. Conduct research and prepare statistical and financial reports to assist the President/CEO in the development of a variety of plans, documents, or reports. Responsible for the maintenance and dissemination of policies. Organize and maintain electronic and physical files, ensuring records are up to date and easily accessible. Act as the primary point of contact for internal and external audits and regulatory examinations. Gather requested materials, track responses, and manage follow-ups activities to ensure timely resolution. Support special projects and initiatives as assigned by the President/CEO. Coordinate company-wide events, including annual membership meeting/election, strategic planning sessions, and holiday events. Manage logistics, communication, planning and collaboration with executive leadership. Schedule and manage meetings, ensuring seamless logistics (meeting rooms, catering, technology, etc.), agenda preparation, taking notes, action item tracking and monitoring, and coordination of attendees&rsquo; schedules. Executive Liaison and Board Support - 25% Serve as a key liaison between the executive team, credit union staff, board members, vendors, and external partners. Coordinate board and leadership meeting logistics, prepare and review board packets, and ensure timely delivery of confidential materials. Use judgment to manage executive-level relationships and meeting content. Responsible for renewing and maintenance of the Supervisory Committee&rsquo;s P.O. Box. Serve on key internal committees, including election committee. Provide administrative and support for document creation and retention, including agenda preparation, taking notes, tracking and monitoring action items, and coordination of attendees&rsquo; attendance. Facilities and Vendor Oversight - 30% Oversee building operations and maintenance by managing vendor relationships, service contracts, routine and emergency maintenance (indoor and outdoor), including janitorial, electrical, plumbing, HVAC, landscape, carpet, elevator, lighting, renew business license, and coordinate annual inspections (fire extinguisher), etc. Review and negotiate facility agreements, coordinate preventive maintenance schedules, and ensure compliance with health and safety standards. Responsible for office and building supplies, and serve as dual control for all building, desk, and office keys. Exercise discretion in vendor selection, budgeting, and prioritization of building projects and maintenance. Primary point of contact for Cerritos building-related vendors and service providers. Office Supply Management - 10% Manage essential office systems including supply procurement, equipment service contracts, maintaining and ordering inventory of branded stationery (logo envelopes, checks, statement stock, etc.), vouchers and receipt paper cost-effectively for all locations. Review office-related purchases and ensure cost-effective solutions in collaboration with executive leadership. All other duties as assigned or requested by President/CEO. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice. Requirements: To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Knowledge, Skills and Abilities: High School degree or equivalent. A 2-year college degree or completion of a specialized course of study at a business or trade school is highly preferred. At least 5 years of similar or related experience in Executive Assistant or similar administrative support role. Experience supporting a CEO or executive team preferred. Strong listening, communication (verbal and written), organization and decision-making skills. High level of discretion and maintain a high level of confidentiality. Ability to read, analyze, and interpret procedures, or regulations. Strong writing, editing and proofreading skills to compose reports, business correspondence and procedural manuals. Ability to effectively present information and respond to questions from management, members, vendors, and the general public. Required to work occasional evening and weekend work for emergency repairs or special projects. Must be capable of regular, reliable, and timely attendance. Excellent calendar management skills, including the coordination of complex executive meetings. Experience scheduling travel arrangements for management. Demonstrated computer proficiency within a Windows environment. Must be able to routinely perform work on a computer for an average of 6-8 hours per day. Support experience in a financial service, sales or marketing environment highly desirable. Must be bondable. Must comply with all Bank Secrecy Act (BSA) and other Anti-Money Laundering (AML) Laws and Regulations, as they pertain to federal guidelines and internal policies and procedures. Must complete compliance training to ensure adherence to legal and regulatory requirements, including security awareness and BSA training. Physical Demands and Work Environment: The physical demands described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to bend, sit, and stand in order to perform primarily sedentary work with limited physical exertion and occasional lifting of up to 30 lbs. Must be capable of climbing/descending stairs in an emergency situation. Must be able to operate routine office equipment including computer terminals, keyboards, telephones, copiers, facsimiles, and calculators. Must be able to routinely perform work on a computer for an average of 6-8 hours per day. Must be able to work extended hours or travel off site whenever required or requested by management. Must be capable of regular, reliable, and timely attendance. The employee is frequently required to talk or hear, walk, reach with hands and arms; and stoop, or kneel. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Working Conditions: This position is onsite at the Credit Union&rsquo;s corporate office. Must be able to routinely perform work indoors in climate-controlled shared work area with moderate noise. Work Schedule and Onsite Requirement: The Credit Union&rsquo;s core business hours are typically Monday through Friday, 8:00 a.m. to 5:00 p.m. Flexibility is required to work early mornings, evenings, or occasional weekends based on executive schedules, board meetings, special events, and facility and maintenance needs. This position oversees the maintenance, safety, and daily operations of the Credit Union&rsquo;s corporate building. Regular onsite presence is required to oversee facility operations and support business needs to ensure safe, secure, and functional environment for employees and members. Mental and/or Emotional Requirements: The employee must be able to perform job functions with supervision and work effectively either on own or as part of a team. Must be able to read and conduct various instructions and follow oral instructions. Must be able to speak clearly and deliver information in a logical and understandable sequence. Must be able to perform mathematical calculations with extreme accuracy. Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside of the organization and demonstrate highest levels of member service and discretion when dealing with the public. Must be able to perform responsibilities with composure under the stress of deadlines/requirements for extreme accuracy and quality and/or fast pace. Must be able to effectively manage multiple, simultaneous, and changing priorities. Must be capable of exercising the highest level of discretion on confidential matters.

Spirit of '76 Fireworks

<div>Spirit of &lsquo;76, L.L.C.
Executive Assistant&mdash;Columbia, MO
Are you ready to ignite your career in a dynamic and fun work environment with a national wholesale fireworks distributor? Eager to join a team that thrives on proactive thinking, community, and a winning attitude? Look no further than Spirit of &lsquo;76 Fireworks! We&rsquo;re on the hunt for a passionate and driven Executive Assistant to join Team &lsquo;76. This exciting opportunity is based in our Columbia, Missouri office, so we&rsquo;re seeking someone who either resides in or is willing to relocate to the heart of Central Missouri.
Why Spirit?
Competitive Compensation<ul><li>- Starting salary ranges from $65,000-$75,000 per year, depending on experience</li><li>
200 PTO hours per year</li><li>
8 Days of Paid Holidays</li><li>
Retirement Plan</li><li>
Bonus Plan</li><li>
Medical, Dental, &amp; Vision Benefits</li><li>
Company Paid Life Insurance</li><li>
$350 Fireworks Credit</li><li>
50% off in our Retail Store and Seasonal Tent</li><li>
$300 Spirit Clothing Allowance</li><li>
Paid 2-week Sabbatical after 5 years of service</li></ul>
What We Are Looking For
We're looking for an experienced Executive Assistant who thrives in a fast-paced environment and enjoys being a trusted partner to executive leadership. This role requires exceptional organizational skills, sound judgment, and the highest level of integrity, professionalism, and discretion. You'll support the President by managing priorities, coordinating schedules and travel, facilitating communication, and handling confidential information with care. Beyond executive support, you'll serve as a key administrative resource for both the office and warehouse, helping keep day-to-day operations organized, efficient, and running smoothly. The ideal candidate is proactive, adaptable, detail-oriented, and takes pride in anticipating needs, solving problems, and supporting the success of the organization as a whole.
Qualifications<ul><li>
Associate's degree in Business Administration, Office Administration, or a related field preferred</li><li>
3+ years of administrative or executive assistant experience preferred</li><li>
Experience supporting senior executives or business owners strongly preferred</li><li>
Experience managing executive calendars, coordinating travel, and supporting executive meetings and confidential communications</li><li>
Notary Public certification or the ability to obtain certification within a reasonable timeframe preferred</li><li>
Excellent organizational and time management skills with the ability to effectively prioritize competing responsibilities</li><li>
Exceptional verbal and written communication skills</li><li>
Strong interpersonal skills with the ability to build positive working relationships across all levels of the organization</li><li>
Demonstrated integrity with the ability to exercise sound judgment, maintain strict confidentiality, and appropriately handle highly sensitive information</li><li>
Strong attention to detail and commitment to producing accurate, high-quality work</li><li>
Ability to anticipate needs, work independently, and proactively solve problems</li><li>
Proficiency with Microsoft Office Suite, Google Workspace, and other business software applications</li><li>
Ability to manage multiple projects simultaneously while meeting deadlines</li><li>
Strong critical thinking and decision-making skills</li><li>
Professional demeanor with a customer service mindset</li><li>
A reliable source of transportation</li></ul></div>

Real Estate

Executive Assistant (Full-Time, In-Person)- Millbrae, CA (San Francisco / Peninsula) - Full-Time | In-OfficeAbout the RoleWe&rsquo;re hiring a high-performing Executive Assistant to directly support a fast-moving founder across multiple businesses. This role is critical &mdash; you&rsquo;ll serve as the operational backbone, helping manage priorities, protect time, and keep everything running smoothly.This is not a passive admin role. We&rsquo;re looking for someone proactive, detail-obsessed, highly organized, and comfortable operating in a fast-paced, high-standard environment.If you thrive under pressure, anticipate needs before being asked, and take ownership without hand-holding &mdash; you&rsquo;ll do well here.Key Responsibilities<ul><li>Manage complex calendars, scheduling, and shifting priorities</li><li>Coordinate meetings, travel, events, and logistics</li><li>Oversee inbox management and communication follow-ups</li><li>Track projects and ensure deadlines are met across multiple businesses</li><li>Handle confidential information with discretion</li><li>Assist with operational tasks, documentation, and process organization</li><li>Serve as a gatekeeper and strategic right hand to the executive</li></ul>Ideal Candidate<ul><li>Highly organized with strong attention to detail</li><li>Extremely responsive and reliable</li><li>Calm under pressure; adaptable in fast-paced environments</li><li>Strong written and verbal communication skills</li><li>Able to anticipate needs and solve problems independently</li><li>Tech-savvy (Google Workspace, Slack, project management tools, etc.)</li><li>Previous Executive Assistant experience preferred</li></ul>Requirements<ul><li>Must be located in the San Francisco / Peninsula area</li><li>Must be able to work full-time, in person in Millbrae</li><li>Bachelor&rsquo;s degree preferred</li></ul>What This Role Offers<ul><li>High-level exposure across multiple businesses</li><li>Opportunity to grow into expanded leadership responsibilities</li><li>Direct mentorship and proximity to executive decision-making</li><li>Fast-paced environment with high standards and high trust</li></ul>Job Type: Full-timePay: $50,000.00 - $70,000.00 per yearLocation:<ul><li>Millbrae, CA 94030 (Preferred)</li></ul>Ability to Commute:<ul><li>Millbrae, CA 94030 (Required)</li></ul>Work Location: In person

Bernice Hassan & Associates, CPA LLC

Executive Personal Assistant (Part-Time)Location: Clarksville, MDRole: In-personSchedule: Approximately 20 to 25 hours per week (with flexibility based on business and family needs)Compensation: $25.00&ndash;$35.00 per hour, based on experiencePosition SummaryWe are seeking an exceptionally organized, proactive, and trustworthy Executive Personal Assistant to support a busy CEO and her family. This role is responsible for managing personal errands, coordinating family logistics, organizing schedules, arranging travel, and handling a wide variety of administrative and household tasks that allow the CEO to focus on leading her business and spending quality time with her family.This is an ideal opportunity for someone who enjoys helping others, thrives in a fast-paced environment, anticipates needs before being asked, and takes pride in making someone else's life run more efficiently.Key ResponsibilitiesPersonal &amp; Household Management<ul><li>Grocery shopping and household supply runs</li><li>Dry cleaning pickup and drop-off</li><li>Package pickup, shipping, and returns</li><li>Personal shopping for clothing, gifts, and household items</li><li>Coordinate home maintenance appointments and service providers</li><li>Schedule repairs, deliveries, and household vendors</li><li>Maintain household inventory and replenish supplies as needed</li></ul>Family Support<ul><li>Assist with transportation for children's school activities, extracurricular events, and appointments as needed</li><li>Coordinate family calendars and schedules</li><li>Schedule medical, dental, and personal appointments</li><li>Assist with planning birthdays, holidays, and family events</li><li>Handle miscellaneous family-related errands</li></ul>Travel Coordination<ul><li>Book domestic and international flights</li><li>Reserve hotels, rental cars, and transportation</li><li>Prepare travel itineraries</li><li>Research destinations, restaurants, and activities</li><li>Coordinate travel logistics for the CEO and family</li></ul>Executive &amp; Administrative Support<ul><li>Manage personal calendar appointments</li><li>Track receipts and organize expenses</li><li>Conduct online research</li><li>Order products and supplies</li><li>Coordinate with vendors and service providers</li><li>Assist with special projects and miscellaneous administrative tasks</li><li>Anticipate needs and proactively resolve issues before they become problems</li></ul>Qualifications<ul><li>Minimum of 3 years of experience as an Executive Assistant, Personal Assistant, Household Manager, or in a similar role</li><li>Exceptional organizational and time management skills</li><li>Strong written and verbal communication skills</li><li>Highly dependable with excellent follow-through</li><li>Ability to manage multiple priorities simultaneously</li><li>Professional demeanor with excellent judgment</li><li>Resourceful, proactive, and able to work independently with minimal supervision</li><li>Strong attention to detail</li><li>Comfortable using Google Workspace, Microsoft Office, online shopping platforms, and travel booking websites</li></ul>Required Qualifications<ul><li>Valid driver's license</li><li>Reliable personal vehicle with current insurance</li><li>Clean driving record</li><li>Ability to lift up to 25 pounds when necessary</li><li>Comfortable running errands throughout Columbia, MD, and surrounding areas</li><li>Flexibility to adjust priorities as business and family needs change</li></ul>Pre-Employment RequirementsEmployment is contingent upon successfully completing the following:<ul><li>Comprehensive criminal background check</li><li>Motor vehicle record (MVR) check with a satisfactory driving history</li><li>Verification of employment history</li><li>Minimum of three professional references from previous supervisors or employers</li><li>Signed Confidentiality and Non-Disclosure Agreement (NDA)</li></ul>Ideal CandidateThe ideal candidate is someone who naturally enjoys making other people's lives easier. They are proactive rather than reactive, notice the small details, communicate effectively, maintain absolute confidentiality, and can be trusted to represent the CEO and her family with professionalism, discretion, and integrity.Why Join Us?This position offers the opportunity to become a trusted partner to a successful executive in a meaningful and highly valued role. Every day will be different, and your ability to anticipate needs, solve problems, and create order will have a direct impact on the CEO's personal and professional success.Pay: $25.00 - $35.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Application Question(s):<ul><li>Describe a time you anticipated an executive's needs before they asked. What did you do, and what was the result?</li><li>What interests you most about supporting a CEO and helping manage their personal and family responsibilities rather than working in a traditional office administrative role?</li></ul>Experience:<ul><li>Executive Personal Assistant: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Ability to Commute:<ul><li>Clarksville, MD 21029 (Required)</li></ul>Work Location: In person

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