executive assistant to president

Eastin Managemant Inc.

<p>Job title: Senior executive assistant to president</p><p>Company: Amps Solar</p><p>Job location: 8787 Caliente Rd.Oak Hills, CA 92344</p><p>Job Description</p><p>Financial Administration and Support:</p><p>Assist the finance department and president with budget planning, preparation, and monitoring expenditures.</p><p>Process accounts payable and accounts receivable, and prepare bank deposits and invoices.</p><p>Prepare the president's expense reports and manage corporate credit card issuance and reconciliation.</p><p>Support the accounting department with general entries, bank transfers, and reconciling accounts as needed.</p><p>Loan Operations Support:</p><p>Support commercial loan processing by assisting with the preparation and review of documentation and coordinating loan closings.</p><p>Perform bookkeeping and reconciliations related to loans, including calculating interest and fees, using financial software (e.g., QuickBooks).</p><p>Maintain accurate financial and legal document systems related to all contracts, agreements, and loan reports, ensuring compliance with regulations.</p><p>Analyze contracts to determine insurance or risk management requirements and coordinate necessary documentation.</p><p>Administrative and Operational Support:</p><p>Manage the president's complex calendar, prioritizing inquiries and resolving conflicts to ensure smooth day-to-day operations.</p><p>Serve as the primary liaison between the president and internal staff, clients, and external stakeholders, handling communications with discretion.</p><p>Coordinate travel arrangements, including accommodations, transportation, and itineraries.</p><p>Prepare and edit confidential reports, presentations (including investor and board materials), and correspondence on behalf of the president.</p><p>Develop and maintain efficient digital and physical filing systems for critical and confidential information.</p><p>Qualifications:</p><p>Proven experience in an executive assistant role, preferably supporting C-suite executives in a financial services environment.</p><p>Strong finance or lending background, including an understanding of loan structures, underwriting logic, and credit risk indicators.</p><p>Proficiency in financial software (e.g., QuickBooks) and expert-level Microsoft Office skills, especially Excel for financial analysis and modeling.</p><p>Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities and deadlines.</p><p>High level of discretion and integrity in handling confidential and sensitive information.</p><p>Excellent written and verbal communication skills.</p><p>Fluent in English and Mandarin.</p><p>Pay: $60,000.00 - $120,000.00 per year</p><p>Work Location: In person</p>

Senior executive assistant to president

Travel + Leisure Co.

<div>
 <strong>
  We Put the World on Vacation
  <br/>
  <br/>
 </strong>
 Travel + Leisure Co. is the world&rsquo;s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
 <br/>
 <br/>
 Join
 <strong>
  Travel + Leisure Co.
 </strong>
 and contribute to our mission of making holiday dreams come true by providing high-level executive support to the President and Managing Director, International Operations.
 <br/>
 <br/>
 This role requires a proactive, discreet, and detail-oriented professional who can confidently manage daily operations, communications, and logistics at the executive level. You&rsquo;ll collaborate closely with our Administrative Assistant in Bundall, Queensland and work alongside the broader EA team to ensure seamless coordination and executive support.
 <br/>
 <br/>
 <strong>
  How You'll Shine
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Act as the primary liaison and gatekeeper for the President &amp; Managing Director, International Operations.
  </li>
  <li>
   Manage email inbox, complex calendar, and global travel logistics
  </li>
  <li>
   Draft, proofread, and format executive-level documents and communications
  </li>
  <li>
   Coordinate meetings, agendas, minutes, and follow-up actions
  </li>
  <li>
   Organise bi-annual Executive Offsites and company events
  </li>
  <li>
   Handle expense reports, approvals, and board communications
  </li>
  <li>
   Support VIP travel, guest logistics, and internal/external liaison
  </li>
  <li>
   Maintain organisational charts, passwords, and system access records
  </li>
  <li>
   Coordinate YPO-related communications and meetings
  </li>
  <li>
   Provide flexible support outside standard hours when required
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You&rsquo;ll Bring
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience supporting senior executives (C-suite or SVP level)
  </li>
  <li>
   Ability to manage sensitive, confidential matters with professionalism
  </li>
  <li>
   Strong time management, multitasking, and prioritisation skills
  </li>
  <li>
   Fluency in both Arabic and English
  </li>
  <li>
   Advanced MS Office skills; shorthand and minute-taking are essential
  </li>
  <li>
   Excellent interpersonal, written, and verbal communication skills
  </li>
  <li>
   A team player with a customer-first mindset and a strong work ethic
  </li>
  <li>
   Willingness to travel occasionally for events and executive support
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  How You'll Be Rewarded
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Professional development funding
  </li>
  <li>
   Discounted hotel stays across Australia, Fiji, and New Zealand
  </li>
  <li>
   Great career development opportunities
  </li>
  <li>
   Birthday Leave
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Where Memories Start with You
  <br/>
  <br/>
 </strong>
 Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you&rsquo;ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what&rsquo;s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.
 <br/>
 <br/>
 We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.
</div>


Executive Assistant to President & Managing Director, International Operations

<div><p><b>We Put the World on Vacation</b></p>
Travel + Leisure Co. is the world&rsquo;s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.<p></p><p>
Join <b>Travel + Leisure Co.</b> and contribute to our mission of making holiday dreams come true by providing high-level executive support to the President and Managing Director, International Operations.</p><p>
This role requires a proactive, discreet, and detail-oriented professional who can confidently manage daily operations, communications, and logistics at the executive level. You&rsquo;ll collaborate closely with our Administrative Assistant in Bundall, Queensland and work alongside the broader EA team to ensure seamless coordination and executive support.</p><p></p><p><b>
How You'll Shine
</b></p><ul><li><p>Act as the primary liaison and gatekeeper for the President &amp; Managing Director, International Operations.</p></li>
<li><p>
Manage email inbox, complex calendar, and global travel logistics</p></li>
<li><p>
Draft, proofread, and format executive-level documents and communications</p></li>
<li><p>
Coordinate meetings, agendas, minutes, and follow-up actions</p></li>
<li><p>
Organise bi-annual Executive Offsites and company events</p></li>
<li><p>
Handle expense reports, approvals, and board communications</p></li>
<li><p>
Support VIP travel, guest logistics, and internal/external liaison</p></li>
<li><p>
Maintain organisational charts, passwords, and system access records</p></li>
<li><p>
Coordinate YPO-related communications and meetings</p></li>
<li><p>
Provide flexible support outside standard hours when required</p></li><br>
</ul><p><b>
What You&rsquo;ll Bring</b></p><ul>
<li><p>
Proven experience supporting senior executives (C-suite or SVP level)</p></li>
<li><p>
Ability to manage sensitive, confidential matters with professionalism</p></li>
<li><p>
Strong time management, multitasking, and prioritisation skills</p></li>
<li><p>
Fluency in both <b>Arabic and English</b></p></li>
<li><p>
Advanced MS Office skills; shorthand and minute-taking are essential</p></li>
<li><p>
Excellent interpersonal, written, and verbal communication skills</p></li>
<li><p>
A team player with a customer-first mindset and a strong work ethic</p></li>
<li><p>
Willingness to travel occasionally for events and executive support</p></li>
</ul><p></p><p><b>
How You'll be Rewarded
</b></p><ul><li><p>Professional development funding</p></li>
<li><p>
Discounted hotel stays across Australia, Fiji, and New Zealand</p></li>
<li><p>
Great career development opportunities</p></li>
<li><p>
Birthday Leave</p></li>
</ul><p></p><p><b>
Where Memories Start with You</b></p><p>
Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you&rsquo;ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what&rsquo;s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.</p><p></p><p>
We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.</p></div>

Vision

<p><b>Overview</b><br/>We are seeking a highly organized and proactive Executive Assistant to support the President &amp; CEO of our dynamic organization. This vital role offers an exciting opportunity to work closely with senior leadership, ensuring seamless daily operations and strategic initiatives. The ideal candidate will demonstrate exceptional administrative skills, a positive attitude, and the ability to manage multiple priorities with efficiency and professionalism. Join us and be a key contributor to our mission of driving growth, innovation, and excellence across all levels of the organization.</p><p><b>Duties</b></p><ul><li>Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.</li><li>Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, and transcribing meetings or notes.</li><li>Coordinate a variety of projects and events, from planning logistics to executing details efficiently to ensure successful outcomes.</li><li>Handle office management tasks such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.</li><li>Serve as the primary point of contact through multi-line phone systems, demonstrating excellent phone etiquette and customer service skills.</li><li>Oversee personal assistant responsibilities including managing personal appointments, errands, and confidential matters for the President &amp; CEO.</li><li>Facilitate communication across departments by preparing reports, presentations, and summaries with high attention to detail and accuracy.</li><li>Support bookkeeping activities through invoicing, expense tracking, and reconciling accounts as needed.</li><li>Assist with event planning for corporate functions or community engagements by coordinating vendors, venues, invitations, and logistics.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in executive administrative support or office management roles; prior personal assistant experience is highly desirable.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with DocuSign for electronic signatures.</li><li>Demonstrated experience with calendar management tools such as Microsoft Outlook Calendar and Google Calendar.</li><li>Skilled in data entry, transcription, proofreading, and clerical tasks with high accuracy.</li><li>Knowledge of QuickBooks for bookkeeping purposes; experience with front desk operations or multi-line phone systems is a plus.</li><li>Exceptional communication skills&mdash;both verbal and written&mdash;with professional phone etiquette and customer service orientation.</li><li>Ability to handle sensitive information discreetly while maintaining confidentiality at all times.</li><li>Experience in event planning or project coordination is preferred but not required; a proactive attitude toward problem-solving is essential. Join us in this rewarding role where your organizational talents will empower our leadership team to achieve strategic goals while providing outstanding support that makes a real difference!</li></ul><p>Job Type: Full-time</p><p>Pay: $50,318.46 - $60,598.57 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Appointment scheduling: 5 years (Required)</li><li>Staffing &amp; Recruiting: 5 years (Required)</li><li>C-Level Support: 5 years (Required)</li><li>Managing hectic schedules: 5 years (Required)</li><li>Supporting multiple Executives: 5 years (Required)</li><li>Microsoft PowerPoint: 5 years (Required)</li><li>Microsoft Outlook Calendar: 5 years (Required)</li><li>Federal Government: 5 years (Required)</li></ul><p>Location:</p><ul><li>Vienna, VA 22182 (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Vienna, VA 22182 (Required)</li></ul><p>Work Location: Hybrid remote in Vienna, VA 22182</p>

Executive Assistant to the President & CEO

National Urban League

<div>Description:
<p>
Job Status: Regular Full-Time
</p><p>Reports to: President &amp; CEO
</p><p>Schedule: 35+ hours a week</p><p>
Annual Salary: $60,000 to $65,000</p><p><b>
Job Summary</b></p><p>
The Urban League of Rochester seeks a dynamic, detail-oriented, and highly professional Strategic Executive Assistant to provide high-level leadership and strategic support to the President &amp; CEO. This pivotal role ensures the efficient operation of the CEO&rsquo;s office, drives strategic initiatives, and serves as a critical liaison to internal and external stakeholders. The Strategic Executive Assistant acts as a gatekeeper to the CEO, resolving issues that do not require their direct attention, ensuring smooth communication across departments, and driving collaboration to advance the organization&rsquo;s mission. This role supports executive decision-making, manages key projects, and coordinates communications and operations across leadership and board stakeholders. The position is fluid and adapts to the evolving needs of the organization, with a focus on timely and precise documentation, strong organizational coordination, and effective communication with internal teams, board members, and community partners.</p><p><b>
Key Responsibilities</b></p><p><b>
Strategic &amp; Executive Leadership Support</b></p><ul><li>
Act as a trusted advisor and gatekeeper to the President &amp; CEO, managing priorities and resolving issues independently whenever possible.</li><li>
Manage the President &amp; CEO&rsquo;s complex and dynamic calendar, ensuring alignment with organizational priorities and strategic initiatives.</li><li>
Provide comprehensive executive support to the President &amp; CEO, including meeting coordination, preparation of briefing materials, and tracking key follow-ups.</li><li>
Assist the CEO in advancing strategic initiatives, with a particular emphasis on housing-related projects and other mission-critical priorities.</li><li>
Track strategic initiatives, leadership priorities, and action items to ensure timely follow-through and accountability across teams.</li><li>
Assess incoming requests, issues, and correspondence directed to the CEO and determine appropriate action, referral, or response.</li><li>
Ensure that all documents, reports, and communications originating from the CEO&rsquo;s office are accurate, well-researched, timely, and professionally presented.</li><li>
Oversee the efficient operation of the CEO&rsquo;s office by establishing and maintaining systems that support organizational effectiveness.</li><li>
Maintain and update executive biographies, resumes, and professional materials as needed.</li></ul><p><b>
Strategic Planning &amp; Organizational Coordination</b></p><ul><li>
Participate in high-level strategy meetings, contributing insights related to organizational initiatives, operational improvements, and strategic planning efforts.</li><li>
Identify opportunities to improve cross-departmental collaboration and support alignment across teams to advance organizational goals.</li><li>
Assist with planning and coordination of leadership meetings, including agenda development, documentation of action items, and follow-up tracking.</li><li>
Coordinate logistics for internal leadership meetings, retreats, and organizational planning sessions.</li><li>
Collaborate with internal departments to support organization-wide initiatives and strategic priorities.</li></ul><p><b>
Communication &amp; Stakeholder Engagement</b></p><ul><li>
Serve as a key liaison between the President &amp; CEO, Leadership Team, Board of Directors, and external stakeholders.</li><li>
Serve as a relationship manager for the CEO, handling internal and external communication with key stakeholders, partners, and community leaders.</li><li>
Draft, edit, and proofread correspondence, reports, presentations, and other written materials on behalf of the CEO.</li><li>
Facilitate timely communication with internal and external stakeholders, including staff, community leaders, funders, and constituents.</li><li>
Represent the CEO&rsquo;s office in interactions with partners and stakeholders, ensuring a professional and welcoming experience.</li></ul><p><b>
Board of Directors Support</b></p><ul><li>
Coordinate logistics and preparation for Board of Directors meetings, including agendas, meeting materials, and presentations.</li><li>
Record and distribute accurate meeting minutes on behalf of the Board Secretary.</li><li>
Maintain organized board records and documentation, ensuring accessibility and compliance with governance requirements.</li><li>
Track board compliance requirements including documentation, surveys, and board dues.</li><li>
Coordinate board committee meetings and support communication between board members and internal staff.</li></ul><p><b>
Event Management &amp; Special Projects</b></p><ul><li>
Plan and execute events on behalf of the CEO, including leadership meetings, community forums, board engagements, and special initiatives.</li><li>
Coordinate speaking engagements and presentations for the President &amp; CEO, including PowerPoint development and preparation of supporting materials.</li><li>
Manage logistics for board gatherings, leadership events, and community engagements.</li><li>
Lead and coordinate special projects assigned by the CEO, ensuring alignment with organizational priorities and timelines.</li></ul><p><b>
Operations &amp; Administrative Coordination</b></p><ul><li>
Coordinate domestic travel arrangements and prepare itineraries and briefing materials for meetings and speaking engagements.</li><li>
Maintain organized electronic and physical records in accordance with organizational policies and document retention best practices.</li></ul>
Requirements:
<ul><li>Associate&rsquo;s degree required; Bachelor&rsquo;s degree preferred in Business Administration, Communications, Public Administration, or a related field.</li><li>
3&ndash;5 years of experience supporting senior executives, leadership teams, or nonprofit leadership required.</li><li>
Experience working with executive leadership or boards of directors strongly preferred.</li><li>
Demonstrated experience coordinating complex schedules, projects, and executive communications.</li><li>
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).</li><li>
Familiarity with platforms such as Google Workspace, Salesforce, Mailchimp, Eventbrite, Zoom, or similar systems preferred.</li><li>
Excellent written and verbal communication skills.</li><li>
Strong organizational and time management skills with the ability to manage multiple priorities.</li><li>
Exceptional attention to detail and accuracy.</li><li>
Strong interpersonal skills and the ability to work effectively across all levels of an organization.</li><li>
High level of professionalism and discretion when handling confidential or sensitive information.</li><li>
Strong project management and coordination skills.</li><li>
Ability to anticipate needs, problem-solve, and take initiative in a fast-paced environment.</li><li>
Ability to synthesize information from multiple sources into clear and cohesive communications.</li><li>
Self-motivated with the ability to work both independently and collaboratively.</li><li>
Creative, solutions-oriented, and committed to supporting the organization&rsquo;s mission and community impact.</li></ul></div>

Strategic Executive Assistant to the President & CEO

Rochester Institute of Technology

<div><div><b>Executive Assistant to the President, NTID</b></div><br>
<b>
Essential Duties &amp; Responsibilities</b><br>
<ul><li>
Provides leadership and oversight for administrative operations within the assigned department or unit, ensuring alignment with institutional goals and objective</li><li>
Oversees the planning, coordination, and execution of departmental projects, ensuring timely completion and alignment with university priorities</li><li>
Ensures compliance with university policies, procedures, and regulations related to administrative functions and operations</li><li>
Coordinates facilities management within the department, ensuring that physical spaces are well-maintained and meet the needs of faculty, staff, and students</li><li>
Supervises and supports administrative staff, providing training, performance feedback, and fostering a collaborative and productive work environment</li><li>
Other duties as assigned</li></ul><br>
<b>
Knowledge, Skills, &amp; Abilities</b><br>
<ul><li>
Knowledge of administrative and clerical procedures</li><li>
Knowledge of effective communication strategies</li><li>
Skill in organizing and facilitating meetings</li><li>
Skill in multitasking and prioritizing tasks effectively</li><li>
Ability to handle sensitive information with discretion and confidentiality</li><li>
Ability to lead and manage a team, fostering a collaborative environment</li></ul><br>
<b>
Minimum Education &amp; Experience</b><br>
<ul><li>
Bachelor's degree in related field</li><li>
3 years of related experience</li><li>
Equivalent combination of experience and education may be considered</li></ul><br>
<b>
Job Level Overview</b><br>
<br>
Management and People Leadership Level 1 - Functions as a front-line supervisor of a work unit, focusing on supervising and setting day-to-day tasks for staff, maintaining schedules, checking work, and supporting daily services to ensure operational efficiency.<br>
<br>
Assist the President of NTID/VP of RIT with all day-to-day activities in order to support the office to ensure that all functions run smoothly and efficiently. This entails direct supervision of 1 Sr. Staff Specialist, 1 Program/Event Coordinator, 1 Financial Coordinator and 1 Special Assistant for Interpretation and Special Projects. It involves working closely with the staff members of the NTID Divisions of Academic Affairs and Administrative Affairs. This position works closely with all chairpersons, managers, and members of the NTID Administrative Council within NTID. This position also needs to work closely with the vice presidents for RIT Finance &amp; Administration and RIT Human Resources and the RIT Controller's office.<br>
<br>
<b>FLSA Category</b><br>
Exempt<br>
<br>
<b>Work Location</b><br>
Hybrid<br>
<br>
<b>Compensation</b><br>
$55,000-$73,500<br>
<br>
<b>Application Materials</b><br>
<br>
When you are ready to complete an application for this position please be prepared to submit the below requested information. This will be required to ensure your application is processed in a timely manner.<br>
Cover Letter, Curriculum Vitae or Resume<br>
<br>
<b>Candidates must be eligible to work in the United States.</b><br>
<br>
<b>Additional Details</b><br>
<br>
In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law.<br>
<br>
If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.<br>
<br>
<b>To apply, visit </b><b>https://rit.wd12.myworkdayjobs.com/en-US/careers/job/Rochester-NY/JC-4054-Leader-I-Administrative-Program-Support_JR101323</b><br>
<br>
jeid-46ddefd12dc58849b59f5b5d6c3de6a3</div>

Executive Assistant to the President, NTID

Samuel Merritt University

<div><div>Description:<br>
</div><div>
Job Description Summary:<br>
</div>
The Executive Assistant of the President and Vice President of University Advancement (UA) supports the major goals of the President/VP in efforts to make the campus environment welcoming for all students, faculty, staff, and community members to ensure their success. This position is responsible for the ongoing operations of the Office of the President and VPUA and coordination and collaboration with assigned administrative staff of the cabinet members on university activities and events, and interfaces with the President&rsquo;s Cabinet, SMU Board of Regents, and the campus, local, regional, and international communities as needed. The Executive Assistant will assist with scheduling, Board of Regents matters, and special projects and events as assigned. The Executive Assistant will be responsible for writing and/or editing documents, organizing meetings, maintaining supplies, coordinating petty cash, recording minutes, and assisting those in the Office of the President and VPUA as needed.<div><br>
Duties and Responsibilities:</div><div><div>
Other duties may be assigned. An asterisk (*) denotes an &quot;essential job function&quot; for ADA purposes.</div><div></div><div>
(50%) President/VPUA Support*</div><ul><li>
Be present at the Office of the President during the office hours of the University. Be accessible to the President, the VP, the President&rsquo;s Cabinet, the campus community, and the Board members as needed.</li><li>
Be completely confidential on behalf of the University, the Board of Regents, the President&rsquo;s Office, the VPUA&rsquo;s office and the President&rsquo;s Cabinet.</li><li>
Be protective of the Offices of the President and VPUA of their reputation, integrity, ethics, and honor on behalf of the University.</li><li>
Be a conduit for the President&rsquo;s Office with the campus, local, national, and international communities. Keep the President informed of what is happening on campus and in the communities and related trends, issues, concerns, feedback, and suggestions.</li><li>
Help the University fulfill its mission by maintaining high standards of excellence, ethics, integrity, honesty, and professionalism. Apply the principles of continuous quality improvement, which includes working cooperatively with colleagues and projecting a service orientation towards all.</li><li>
Interact with and impart accurate information and direction to all members of the University community, including staff, faculty, students, and to external individuals and organizations in a courteous, professional, and facilitative manner.</li><li>
Alert the President/VPUA&rsquo;s of meetings and activities and provide the President/VPUA&rsquo;s with necessary information and lead-time to various places and activities on time.</li><li>
Arrange President/VPUA&rsquo;s travels, community engagement activities, process necessary administrative paperwork, and reimbursements in a timely fashion.</li><li>
Interpret requests and assist in compliance as appropriate. Provide information and take necessary actions in a timely manner.</li><li>
Always perform in a calm and professional manner, especially during crisis or emergencies.</li></ul></div><div></div><div><div>
(50%) Office Operations*</div><ul><li>
Coordinate and collaborate with assigned administrative staff of the cabinet members and student workers for the Offices of the President/VPUA to work on university-wide programs, activities, and events.</li><li>
Carry out policies and implement decisions for the President/VPUA in an effective, efficient, professional, respectful, and facilitative manner.</li><li>
Gather data and prepare for meetings such as Board of Regents and various key committees and task forces commissioned by the President/VPUA.</li><li>
Schedule appointments and establish appointment priorities. Maintain accurate calendars of the President/VPUA with standing appointments and special meetings, keeping the President&rsquo;s calendar updated with cabinet members&rsquo; vacations, time-off or offsite work. Keep all concerned informed of pending activities pertaining to them and keep them immediately apprised of meeting and calendar changes.</li><li>
Track and follow up with projects/actions assigned to President's Cabinet by the President/VPUA.</li><li>
Participate in and support committees and other activities assigned by the President/VPUA that promote the quality, growth, and development of Samuel Merritt University.</li><li>
Review and summarize contents of incoming materials. Read and draw attention to important information or potential conflicts. Ensure that requests for action, or information, are relayed to the President/VPUA or appropriate staff.</li><li>
Proofread and edit carefully all outgoing correspondence to ensure professionalism and accuracy in language and content prior to signature.</li><li>
Maintain basic press packages for the University; oversee the appropriate use of SMU Style Manual in written materials produced within the University.</li><li>
Develop and maintain records of critical personnel contacts and track important correspondences and important documents for the President/VPUA&rsquo;s office as well as management system to assure fast retrieval of needed information and protection of vital records.</li><li>
Ensure sufficient and constant office supplies to the President/VPUA&rsquo;s office.</li><li>
Reconcile the President&rsquo;s/VPUA&rsquo;s business-related expenses in Workday.</li><li>
Input vendor invoices into Workday &amp; follow up with vendors.</li><li>
Train new Executive Assistant/Admin Assistant with anything related to operations/Workday including invoices, vendors, expenses, timesheet, and other assigned tasks, as needed.</li><li>
Lead EA&rsquo;s/Admins in the Offices of the President &amp; UA.</li><li>
Facilitate OPC in hiring &amp; onboarding for the offices of the President &amp; UA.</li><li>
Build &amp; maintain professional relationships with key stakeholders on and off campus.</li></ul></div><div></div><div><i>
Supervisory Responsibilities:</i></div><div>
Coordinate with other PC members&rsquo; Executive/Administrative Assistants the work to be assigned to student workers and temporary staff of the Offices of the President/VPUA as needed.</div><div></div><div>
Minimum Qualifications</div><div>
Education and/or Experience:</div><ul><li>
Bachelor&rsquo;s degree required. Master&rsquo;s degree preferred.</li><li>
Five to six years of broad experience in a position of increased responsibility in an academic environment</li><li>
Experience in an executive assistant role at the dean or higher level preferred</li></ul><div></div><div>
Required Skills:</div><div>
Present oneself both in manner and image that fit for the professional setting. Be courteous and act calmly and professionally at all times. Be able to function independently and reliably. Be able to handle stress, uncertainty, fluidity of the nature of the work, and uphold the utmost integrity, honesty, work ethics, and confidentiality at all times.</div><div></div><div>
Excellent Communication skills, both oral and written. Knowledge of University organizational structure, programs and activities, policies, and procedures for effective evaluation of the propriety of proposed transactions and their potential impact on university interests; for provision of useful advice to others on means of accomplishing their operational goals; and for locating sources of relevant information.</div><div></div><div>
Proficiency and effectiveness in the use of latest office technology and management tools, including but not limited to AI tools, Teams, Workday, Zoom, Skype, Outlook, PowerPoint, Windows 365, Excel, Word, Adobe, and Access. Ability to read, analyze and interpret documents, contracts, data, policies, and regulations, which are complex in content, syntax, and expression.</div><div></div><div>
Ability to set SMART goals for each year and follow through in executing the strategies to achieve and exceed the SMART goals.</div><div></div><div>
Ability to write concise, logical, and accurate materials. Knowledge of the mechanics of written English (e.g., grammar, punctuation, and spelling) and ability to apply such knowledge consistently and effectively so that documents, whether produced by the incumbent or others, are proofread and edited to ensure that they are mechanically correct.</div><div></div><div>
Ability to analyze complex problems or information in an objective manner and derive logical conclusions to provide a sound basis for establishment of priorities, selection of appropriate courses of action for pursuit or recommendations to others, and resolve conflicts.</div><div></div><div>
Ability to organize work effectively to achieve timely progress on multiple simultaneous tasks; under the directive of the President/VP, meet deadlines; be results-oriented; and maintain a high level of productivity and quality of work.</div><div></div><div>
Ability to exercise tact and diplomacy in dealing with others to secure necessary information and cooperation from a variety of people and enable the incumbent to conduct effective negotiations, resolve disagreements and conflicts.</div><div></div><div>
Work Environment</div><ul><li><div>
In office Position: This an in-office position. Travel may vary, depending on meetings, events, and other needs, to our other campuses.</div></li><li><div>
Collaboration with a multidisciplinary team in a dynamic academic setting.</div></li></ul><div>
Employee Status:</div>
Regular<div>
Exemption Status:</div>
United States of America (Exempt)<div>
Time Type:</div>
Full time<div>
Job Shift:</div><div>
Pay Range:</div>
Pay range: $99,630 to $105,000 (annually)<div></div>
Samuel Merritt University currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location, and other relevant skills.</div>

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