executive asst

Sub-Zero Group, Inc

<div>Position Overview 
The Executive Assistant provides high‑level administrative, operational, and personal support to senior executives. This role coordinates complex scheduling, manages correspondence, plans events and travel, maintains financial and legal records, and serves as a key liaison across internal departments, external partners, charitable organizations, and family offices.

Key Responsibilities

Executive Support
<ul>
<li>Manage executive calendars, schedule meetings, coordinate quarterly board meetings, and handle all incoming mail and calls.</li>
<li>Prepare, proofread, edit, and distribute executive and company-wide announcements.</li>
<li>Order meals for executive meetings and maintain office hospitality supplies.</li>
<li>Notarize documents as needed.</li>
</ul>
Foundation Support
<ul>
<li>Respond to product donation inquiries; prepare decline letters and route eligible requests.</li>
<li>Coordinate and schedule Foundation board meetings.</li>
<li>Maintain the Foundation checkbook and process charitable payments.</li>
<li>Coordinate participation in charity events, concerts, and golf tournaments.</li>
</ul>
Sales &amp; Corporate Support
<ul>
<li>Plan and execute offsite events including VIP golf outings, advisory council meetings, and dealer visits.</li>
<li>Create invitations, coordinate RSVPs, book travel, lodging, venues, and transportation.</li>
<li>Assist with event logistics including nametags, catering, and large-group reservations</li>
<li>Support Regional Sales Managers with documentation, international training letters, shipping materials, and distributor contracts.</li>
<li>Maintain the company&rsquo;s distributor directory and portals.</li>
<li>Assist with VIP visits, holiday mailings, and trade show accommodations.</li>
</ul>
Office Administration
<ul>
<li>Order office supplies and coordinate equipment repairs.</li>
<li>Maintain kitchenette and common‑area supplies.</li>
<li>Manage customer product complaint routing.</li>
</ul>
Family Office Support
<ul>
<li>Coordinate family travel, including detailed itineraries, reservations, and logistics.</li>
<li>Process and record personal bills in Quicken; manage check orders and financial tracking.</li>
<li>Maintain vehicles, registrations, I‑Pass transponders, and personal documents such as passports and licenses.</li>
<li>Order flowers, purchase or exchange gifts, and assist with holiday mailings.</li>
<li>Support tax preparation by organizing receipts, financial statements, and communicating with advisors.</li>
<li>Coordinate with household caretakers for properties and renovation documentation.</li>
<li>Maintain secure logs of passwords and monitor executive email for actionable items.</li>
</ul>
Legal &amp; Compliance Support
<ul>
<li>Enter real estate transfers into state systems.</li>
<li>Prepare, convert, and distribute legal documents; handle notarization, scanning, and overnight mailing.</li>
<li>Support patent/trademark meeting scheduling.</li>
<li>Handle courthouse or city recordings when needed.</li>
<li>Track loan payments, utility bills, taxes, and compile expense reports.</li>
</ul>
Qualifications
<ul>
<li><div><ul><li>5&ndash;10+ years of senior-level executive assistant experience.</li>
<li>Strong organizational skills and exceptional attention to detail.</li>
<li>Ability to manage sensitive information with discretion.</li>
<li>Experience with event planning, travel logistics, and financial tracking (Quicken).</li>
<li>Excellent communication skills and professional writing ability.</li>
<li>Proficiency in Microsoft Office, SharePoint, and standard business applications.</li>
<li>Notary certification preferred.</li>
<li>Accounting or legal executive assistance experience preferred.</li></ul></div></li></ul></div>

Executive Asst

HCA Houston Healthcare

<div>Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below: Executive Admin Asst<h5 class="jobSectionHeader">
Job Summary and Qualifications</h5>
This position provides oversight into the secretarial support function for Hospital Administrators and may provide specific executive administrative support to the CEO facility. Duties include but are not limited to supporting the CEO&rsquo;s calendar. Perform clerical functions such as preparing correspondence, travel arrangements, schedule meetings and other activities. Compile corporate performance reports for CEO review, as directed. Ensure continuity of operations by keeping CEO informed while present or away. Perform market research on business opportunities and competitors. In addition, this position may be responsible (on an as-needed basis) for providing administrative support related to contract administration, e.g., document creation, preparation, execution, compliance, renewal and/or termination. Incumbent will ensure that contract documents follow guidelines from start through closeout. This position will also review requests for proposals and track, manage and report on all contract documents flow and turnaround times.<h6 class="jobSectionHeader">
What you will do in this role:</h6>
1. Shows knowledge of Department Policies/Procedures
2. Manages the executive officer&rsquo;s calendars and schedules appointments.
3. Confidentiality
4. Keeps and publishes monthly calendar.
5. Screens incoming calls and correspondence and respond independently when possible.
6. Organizes programs, events, meetings, or conferences by arranging facilities, and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
7. Prepares agendas, notices, minutes, and resolutions for meetings.
8. Prepares confidential correspondence, reports, and other complex documents.
9. Mission, Vision, &amp; Value
10. Performs complex and confidential secretarial functions. Responds to routine external correspondence. Type memos, purchase requisitions, payment requests, and other department forms and documents.
11. Creates and supports database and spreadsheet files.
12. Sends faxes as requested.
13. Makes photocopies as requested.
14. Orders office supplies and supports supply cabinet.
15. Supports various databases and spreadsheet files as requested by executive offers.
16. Performs other duties as assigned.<h6 class="jobSectionHeader">
What qualifications you will need:</h6>
<ul><li>Minimum Education: High School Diploma or GED equivalent prefers some college.</li><li>
Minimum Experience: 3 to 5 years of hospital administration experience or preferred equivalent</li><li>
Skills: Excellent human relations and oral/written communication skills. Prefer Management experience in hospital/health care administration. Proven managerial skills. Supervisory experience preferred.</li><li>
No Travel Required</li></ul>
<h5 class="jobSectionHeader">Benefits</h5>
HCA Houston Healthcare North Cypress, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:<ul><li>
Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services</li><li>
Wellbeing support, including free counseling and referral services</li><li>
Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence</li><li>
Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling</li><li>
Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing</li><li>
Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts</li></ul>
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location.
HCA Houston Healthcare North Cypress, a campus of HCA Houston Healthcare Kingwood, is a 165+ bed, general acute care hospital, founded in 2006 by local physicians who wanted to create a sophisticated, patient-friendly healthcare environment for their community. We strive to provide world-class healthcare to patients throughout Cypress, TX and Northwest Houston. HCA Houston North Cypress provides comprehensive services utilizing the latest in medical technology and equipment. We employ well-respected area physicians and aim to provide an upscale five-star hotel-like ambiance with the comfort of those we care for in mind. Our services include a 20+ bed unit ICU, robotic-assisted surgery, orthopedic care, joint replacement surgery, cancer care, advanced wound care services using hyperbaric medicine, advanced breast cancer screening and imaging, and much more. We are members of HCA Houston Healthcare, the most comprehensive family of hospitals in the region and part of the leading provider of healthcare in the country, HCA Healthcare. Together we are stronger, smarter and more accessible in providing the patient-centered care you need close to home.
HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. 
 
&quot;There is so much good to do in the world and so many different ways to do it.&quot;- Dr. Thomas Frist, Sr. 
HCA Healthcare Co-Founder 
If you find this opportunity compelling, we encourage you to apply for our Executive Admin Asst opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are interviewing - apply today!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

Executive Admin Asst

Huntington Bank

<div><h1 class="jobSectionHeader">Description</h1>
Summary: 
The Leadership Team Executive Administrative Assistant directly supports a Leadership Team Member and/or provide consistent, extensive board level support, along with providing support to a high level executive.
Duties and Responsibilities:<ul><li>
Performs an unlimited range of duties which are complex; provides support to an LT Member and segment.</li><li>
Answers the telephone, prepares, edits and composes advanced correspondence that is confidential and time-sensitive in nature.</li><li>
Maintains and establishes reports or files.</li><li>
Proactively provides information and resolves problems where multiple non-standard solutions are available.</li><li>
Schedules, coordinates and makes arrangements for meetings.</li><li>
Gathers data, types and consolidates reports.</li><li>
May complete special projects, and perform special tasks such as budgeting and/or variance reporting.</li><li>
Organizes or directs work flow.</li><li>
Performs other duties as assigned.</li></ul>
Basic Qualifications:<ul><li>
7+ years of related experience</li><li>
High school diploma or equivalent</li></ul>
Preferred Qualifications:<ul><li>
Excellent written and verbal communication skills</li><li>
Proficient with Microsoft Office products</li><li>
Strong organization skills and detail orientation</li></ul> 
Exempt Status: (Yes = not eligible for overtime pay) (No = eligible for overtime pay)
No
Workplace Type:
Office
Our Approach to Office Workplace Type
Certain positions outside our branch network may be eligible for a flexible work arrangement. We&rsquo;re combining the best of both worlds: in-office and work from home. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. Remote roles will also have the opportunity to come together in our offices for moments that matter. Specific work arrangements will be provided by the hiring team.
Huntington will not sponsor applicants for this position for immigration benefits, including but not limited to assisting with obtaining work permission for F-1 students, H-1B professionals, O-1 workers, TN workers, E-3 workers, among other immigration statuses. Applicants must be currently authorized to work in the United States on a full-time basis.
Huntington is an Equal Opportunity Employer.
Tobacco-Free Hiring Practice: Visit Huntington's Career Web Site for more details.
Note to Agency Recruiters: Huntington will not pay a fee for any placement resulting from the receipt of an unsolicited resume. All unsolicited resumes sent to any Huntington colleagues, directly or indirectly, will be considered Huntington property. Recruiting agencies must have a valid, written and fully executed Master Service Agreement and Statement of Work for consideration.</div>

Executive Administrative Asst

Al Zayani Commercial Services S.P.C

JOB DESCRIPTIONDEPARTMENT: OFFICE AUTOMATION DIVISIONJOB TITLE: ASST. SERVICE MANAGERREPORTING TO: SERVICE MANAGER<ul><li>Assisting the Service Manager in running a smooth, efficient and profitable operations of the Service Center to ensure customers satisfaction.</li><li>You will assist in preparing the yearly budgets and sales forecast for spare parts and consumables.</li><li>Re-ordering of spares and consumables, while ensuring healthy stock levels at all times.</li><li>Ensure timely issuing and renewing of Maintenance Contract of all products and that all the machines are covered by maintenance contract.</li><li>Strict compliance with all the company policies and procedures.</li><li>Carry out other assignment as instructed, within the nature of your job, as and when required by the Management.</li><li>Perform the jobs of repairing Ricoh photocopiers and facsimile machines.</li><li>Maintain and service all the photocopiers/ fax machines which are covered under the yearly maintenance contract.</li><li>Support customers on their requirements and installations of photocopiers.</li><li>Provide estimate on repair jobs.</li><li>Coordinate on the order of spare parts for Ricoh photocopiers and fax machines.</li><li>Coordinate in obtaining the yearly maintenance contract for photocopiers and fax machines.</li><li>Support the sales executive on the demonstration of the Ricoh photocopiers and machines.</li><li>Support the customers on the requirements and installation of other brands of facsimile machines in future.</li><li>Prepares and follow up quotation of spare parts, Customers or Third Parties (ie. Stationeries).</li><li>Print, scan and save LPO's and approved quotations on the folder as provided for future reference.</li><li>Assist for contract follow up on renewal of AMC's, Lease contracts, out of warranty machines and call basis 1-2 years.</li><li>Prepare and summarize in excel sheet table the orders for spare parts, consumables and supplies.</li><li>Responsible to place urgent orders of spare parts by air (Note: consolidate or combine urgent orders to minimize the shipping cost).</li><li>Coordinate, inform and provide the summary data of items to be ordered to accounts before placing the orders.</li><li>Provide the summary of consumables with the corresponding LPO's or quotations approval to order by an Accounts department responsible to place the order in the portal.</li><li>Responsible for sea reordering of spare parts, consumables and supplies (Note: Check the Roadmap for Air-Sea Consignment for Consumables and PM Parts).</li><li>Responsible to coordinate with RICOH on issues regarding technical and other matters as required.</li><li>Assist on technical issues in the field and workshop.</li><li>Work closely with the Service Department concerning department issues.</li><li>Act as Assistant Technical Manager.</li><li>To assist the Asst. Technical Manager for job scheduling and to update history cards, modification bulletins and field problem reports.</li><li>To report immediately to the Asst. Technical Manager those clients using duplicate toners and consumables and also to monitor the technician's routine service report with proper counter reading.</li><li>To train the Engineering staff about @remote and to monitor trade-in machines that enter in the Engineering department.</li><li>To report to the service dept. any client's requirement for new machines and to update them of AZCS line of models.</li></ul>31. Train on other tasks in AZCS as directed by management.32. Perform other related tasks as assigned by your direct supervisor from time to time.The Company reserves the right to transfer you to a job of a similar nature within the scope of its activities.Work Location: In person

ASST. SERVICE MANAGER

Mayers Memorial Hospital District

<div>Reports To: Chief People Officer (CPO)
Employee Type: EXEMPT X NON-EXEMPT
POSITION SUMMARY:
The Executive Assistant provides high-level, confidential executive, administrative, and development support to the Executive Leadership Team, except the CEO. The Executive Assistant will also facilitate all functions of the medical staff committee and executive meetings.
This job description is intended to identify some of the primary duties and responsibilities. MAYERS MEMORIAL HOSPITAL DISTRICT reserves the right to modify, supplement, delete or augment the duties and responsibilities specified in this position description, at MAYERS MEMORIAL HOSPITAL DISTRICT&rsquo;S sole and absolute discretion.
POSITION QUALIFICATIONS:<ul><li>
High School Diploma.</li><li>
5-10 years of experience in providing support for upper-level management in a related organization, office management or administrative setting.</li><li>
Proficiency in Microsoft Office applications.</li><li>
1-2 years of experience in hospital setting preferred.</li></ul>
POSITION RESPONSIBILITIES:
General Competencies:<ul><li>
Professional behavior is demonstrated, both when on duty and as a representative of MMHD outside of normal work hours.</li><li>
Ability to work with others, at all levels within the organization, and collaborate effectively.</li><li>
Above-average interpersonal, problem-solving, and written and oral communication skills.</li><li>
A positive working relationship with a broad range of people including major donors, Board members, foundation staff, colleagues of the CEO and staff, and others.</li><li>
Ability to learn new software.</li><li>
Ability to conduct research and present data in a succinct and well-written manner. Ability to make appropriate recommendations or conclusions, given the data obtained.</li><li>
Ability to work independently and with professional discretion.</li><li>
Excellent writing, editing, grammatical, organizational, and research skills.</li><li>
Produces deliverable products on time, within budget with minimal direction.</li><li>
Maintains an organized set of records, upon request, for the functions that are performed within the scope of this job.</li><li>
Communicates appropriately and clearly to directors, managers, and coworkers.</li><li>
Demonstrates ability to effectively use office machines in the performance of job functions.</li><li>
Answers phone calls, assists public, and forwards appropriately if necessary in a professional and friendly manner.</li><li>
Other duties as assigned.</li></ul>
Specific Competencies:<ul><li>
Assists the Executive Team with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging detailed travel plans, itineraries and agendas and compiling documents for meetings.</li><li>
Communicates with the general staff on the Executive Team&rsquo;s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the Executive Team, OMT, and members of MMHD staff.</li><li>
Supports Executive Team in his/her external commitments related to MMHD, including service on external boards, committees and other groups.</li><li>
Administratively supports Executive Team with calendar management, formatting documents, surveys set up, MMHD correspondence and other administrative tasks as directed.</li><li>
Prepares an account of the meetings and designates and follows up on assigned action items.</li><li>
Assists in maintaining logs or records, as assigned.</li><li>
Files contracts and maintains current electronic database of contracts.</li><li>
Assists with development of meeting calendars.</li><li>
Maintains an orderly filing system.</li><li>
Assembles materials, coordinates and acts as a liaison for reports and special questionnaires as assigned.</li><li>
Responsible for attendance at medical staff committee meetings, preparing monthly calendars, agendas and information packets and acts as scribe for the meetings.</li><li>
Managers MMHD Work Comp, Auto and General Liability insurance programs and renewals.</li></ul>
Professional Requirements:<ul><li>
Adheres to dress code; appearance is neat and professional.</li><li>
Completes annual education requirements if applicable.</li><li>
Maintains regulatory requirements.</li><li>
Wears identification while on duty.</li><li>
Attends annual evaluation and participates actively in this process.</li><li>
Reports to work on time and as scheduled; completes work in designated time.</li><li>
Attends all meetings as appropriate.</li><li>
Exhibits the mission, ethics and goals of Mayers Memorial Hospital District in the performance of job duties.</li></ul>
WORKING CONDITIONS:<ul><li>
Willingness to work beyond normal working hours and in other positions temporarily when necessary.</li><li>
Is involved with personnel, visitors and government agencies, etc., when necessary.</li><li>
Must function independently, have personal integrity, have flexibility and the ability to work effectively with other personnel, clients and support agencies.</li></ul>
PHYSICAL REQUIREMENTS:<ul><li>
Sits, stands, bends, lifts, walks and moves intermittently during working hours.</li><li>
Able to lift 20 lbs.</li></ul></div>

EXECUTIVE ASSISTANT

<div>Work Location :
New York, New York, United States of America
Hours:
40
Line of Business:
Administration
Pay Detail:
$85,000 - $105,000 USD
TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.
As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.
Job Description:
The Executive Assistant I - TDS provides highly skilled, diversified, confidential and administrative support of an executive nature to a senior executive of a Company division, performing complex and technical activities requiring considerable discretion and independent judgment. This role works with persons at all levels of the company, as well as external organizations and customers and handles highly confidential materials. This role facilitates management details and serves as an intermediary with important delegated administrative functions to relieve executives of administrative responsibilities and details. This role may supervise various offices' administrative and support personnel. This role coordinates and facilitates high-level executive functions with wide latitude for independent judgment. This role assists with numerous highly confidential functions including merger &amp; acquisition early-stage meetings and due diligence document organization. This role compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records.
Depth &amp; Scope:
<ul><li>Provides a high level of administrative support ensuring quality service and professionalism at every customer interaction
</li><li>Manages efficiently in a multi-tasked environment and ensures deadlines are met
</li><li>Applies appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (i.e.reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.)
</li><li>Schedules and organizes meetings, including preparation and coordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc., as required
</li><li>Maintains proficiency with software applications/programs and/or department specific systems as required (i.e. MS Office, Word, PowerPoint, Excel, Lotus Notes, etc.)
</li><li>Efficiently manages and promptly responds to all incoming enquiries/requests for information independently or re-directs to the appropriate person/area
</li><li>Ensures the optimal level of customer service and professionalism is provided
</li><li>Provides accurate, organized and efficient administrative support; collects and tracks data, researches information, sorts and distributes mail, balances and processes expense reports, schedules and organizes meetings, manages calendars, creates and maintains files, and performs other administrative assignments as required
</li><li>Consistently exercises discretion in managing correspondence, information and all matters of confidentiality; escalates issues where appropriate
</li><li>Prioritizes and manages own workflow to ensure quality and efficiency (i.e. meets deadlines; be flexible in adjusting to changing work priorities)
</li><li>Uses software programs and other tools or equipment with ease and efficiency, and provides documents/information that effectively support the needs of the team
</li><li>Efficiently manages expectations/concerns through strong communication skills, both verbal and written
</li><li>Takes initiative to identify and recommend improvements in own job function, researches and/or investigates issues requiring resolution in order to execute on assigned tasks
</li><li>Be an effective team player and flexible in adjusting to changing work priorities
</li><li>Participates fully as a member of the team and contributes to a positive work environment
</li><li>Keeps others in the immediate team informed and up to date about the status/progress of projects, and all relevant or useful information related to day-to-day activities
</li><li>Supports the team by continuously developing knowledge in own area
</li><li>Reports to a Bank Executive and provides dedicated executive administrative support
</li><li>Senior level of administrative support and performs diverse range of tasks that involve a range of complexity
</li><li>Has autonomy and some discretion to make decisions within well-defined parameters
</li><li>Role may also be involved with the administration of sensitive and/or confidential material requiring discretion
</li></ul>Education &amp; Experience:
<ul><li>Associate's degree and/or Bachelor's degree or progressive work experience in addition to experience below
</li><li>2+ Years of related experience
</li><li>Exceptional clerical and administrative skills
</li><li>Knowledge of division organization, terminology and operations
</li><li>Ability to work independently
</li><li>Strong organizational skills, with ability to keep others focused, on task and efficient
</li><li>Excellent communication skills, both written and verbal
</li><li>PC skills, including proficiency with spreadsheets, reporting tools and presentation software
</li></ul>Who We Are
TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience. With more than 6,500 professionals operating out of 40 cities across the globe, we strive to make every interaction, product and experience remarkably human and refreshingly simple. Our services include underwriting and distributing new issues, providing trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions. In 2023, we acquired Cowen Inc., offering our clients access to a premier U.S. equities business and highly-diverse equity research franchise, while growing our strong, diversified investment bank.
Together, we are reimagining what banking can be for our clients, colleagues and communities.
Our Total Rewards Package
 
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical and mental well-being goals. Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g., eligibility for cash and/or equity incentive awards, generally through participation in an incentive plan) and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off (including Vacation PTO, Flex PTO, and Holiday PTO), banking benefits and discounts, career development, and reward and recognition. Learn more 
 
Additional Information:
 
We&rsquo;re delighted that you&rsquo;re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we&rsquo;re committed to providing the support our colleagues need to thrive both at work and at home.
 
 
Colleague Development
If you&rsquo;re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You&rsquo;ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.
If you&rsquo;re passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.
We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best. 
 
Training &amp; Onboarding
 
We will provide training and onboarding sessions to ensure that you&rsquo;ve got everything you need to succeed in your new role.
 
 
Interview Process
 
We&rsquo;ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call. 
 
Accommodation
TD Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.
If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at USWAPTDO@td.com . Include your full name, best way to reach you and the accommodation needed to assist you with the applicant process.</div>

Executive Assistant I, TD Securities

Cox Automotive

<div>The Executive Assistant provides a wide range of administrative support for multiple executives. 
 
The Executive Assistant demonstrates a high level of integrity, professionalism and confidentiality, handling sensitive and confidential information with tact, discretion and judgment. A high degree of responsiveness and independent judgment is required to plan, prioritize, and organize in a fast-paced, rapidly changing environment. 
 
What You'll Do 
 
 
<ul><li>Organizes and manages meetings and events including securing, managing and preparing meeting space, travel, catering, transportation and setup.</li><li>
Performs administrative functions such as ordering supplies, coordinating equipment repairs and mailing information / material to homes to assist with remote working.
</li><li>Manage VP's appointment schedule by planning and scheduling meetings, conference calls and travel.</li><li>
Responsible for overall VP calendar management, requiring interaction with both internal and external executives and assistants.</li><li>
Arrange all VP travel, and all accommodations, including comprehensive and detailed itineraries.</li><li>
Coordinate scheduling of meetings and conference rooms in support of VP, including catering and conference room set up as needed.</li><li>
Facilitates and troubleshoots technologies and meeting/video conferencing platforms (MS Teams).</li><li>
Welcome guests by greeting them.</li><li>
Plan and support group meetings at office and offsite locations, including arranging all conference room and site details, catering, room setup and managing the agenda.
</li><li>Assist with out-of-town candidate travel, accommodations and expense reporting.</li><li>
Coordinate onboarding of new employees, including office space, equipment and supply procurement and scheduling of onboarding meetings.
</li><li>Assist with team all-hands meeting and team-building events, including origination of ideas and coordination of facility, travel, food and lodging accommodations (as needed).
</li><li>Provide support for executive meetings and/or large meetings (including copies, ordering promotional items, etc.)</li><li>
Assist with P-card management and department budget as needed.</li><li>
Maintain team calendar (special events, birthdays, etc.).</li><li>
Assist with assembly of weekly status reports.</li><li>
Coordinate office moves with facilities and other EAs.</li><li>
Prepare expense reports for VPs.</li><li>
Collect and analyze data and prepare memos, PowerPoint presentations, reports and spreadsheets (as needed).</li><li>
Attend staff meetings on as-needed basis.</li><li>
Prepare executives for their activities, including providing background information for meetings, special activities and presentations.</li><li>
Maintain employee reference lists and organizational charts for supported departments.</li><li>
Integrate into the Cox Automotive executive assistant community and promotes/maintains professional relationships with administrative staff, including avoiding gossip.</li><li>
Serve as a backup for other assistants, as necessary.</li><li>
Assist with Marketing department special projects as needed.</li></ul> 

What's in It for You? 
 
Here's a sneak peek at the benefits you could experience as a Cox employee: 
<ul><li>
A competitive salary and comprehensive healthcare, with multiple options for individuals and families.
</li><li>Generous 401(k) retirement plans with company match.
</li><li>Professional development and continuing education opportunities.
</li><li>Inclusive parental leave policies, plus comprehensive fertility coverage and adoption assistance.
</li><li>Extra perks like pet insurance, employee discounts and much more.</li></ul> 
Check out all our benefits. 
 
Who You Are
 
 
Minimum: 
<ul><li>
High School Diploma/GED and 5 years' executive level administrative or comparable experience. The right candidate could also have a different combination, such as any level of degree/certification beyond a HS diploma/GED in a related discipline and 3 years of experience; or 7 years' experience in a related field</li><li>
A proactive, passionate and creative problem solver</li><li>
Ability to understand, interpret, communicate and react to ambiguous requests</li><li>
High level of communications skills to interact with senior executives and external professionals</li><li>
Professional demeanor and telephone manners are essential</li><li>
Exceptional organizational skills required</li><li>
Detail-oriented a must</li><li>
Demonstrated ability to handle multiple tasks simultaneously</li><li>
Ability to work in a fast-paced, multi-task environment in which attention to detail is expected</li><li>
Must be able to maintain the highest level of confidentiality</li><li>
Resourceful self-starter with ability to work with minimal supervision</li><li>
Ability to prioritize and work independently</li><li>
Energetic and positive team player who is flexible and personable with service-oriented attitude</li><li>
Positive and constructive</li><li>
Must be highly proficient in Microsoft Word, Excel, PowerPoint, and Outlook</li><li>
Proficiency with digital devices and files and an aptitude to quickly learn new technologies</li><li>
Command of spelling, punctuation and grammar and proofreading</li></ul> 

Preferred: 
<ul><li>
Advanced Excel and Project Management tools expertise</li><li>
Associate's degree, bachelor's degree or equivalent a plus</li></ul> 
USD 29.38 - 44.09 per hour 
 
Compensation: 
 
Hourly pay rate is in the range of $29.38 - $44.09/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program. 
 
Benefits: 
 
Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave. 
 
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.</div>

Executive Assistant I

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