executive chairman

Confidential

<div>
 
 
 Job Purpose:
 
 
 
 
 
 
 Looking for a Customer Relations PRO / Executive Assistant in Hospitality &amp; Administration to provide secretarial, administrative and clerical support to the Chairman and the Vice Chairman. This role demands exposure to highly sensitive information and involvement with superior contacts requiring considerable use of discretion, tact, diplomacy, and judgment. The basic administrative or secretarial duties involve diary management, greeting visitors, answering the telephone calls, conducting assignments and projects, receiving and distributing correspondence and mail, gathering information and compiling diverse reports for management.
 
 
 
 
 
 
 Job Context :
 
 
 
 
 
 
 This position operates within the context of confidentiality, diplomacy and judgement. Guiding principles will be found in the published policies and procedures as well as past precedent. However, the ability to operate within indistinct parameters is also important.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 
 
 
 
 
 Management of Schedule:
 
 
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 Responsible for maintaining &amp; managing the Chairman' daily calendar and schedule ; 100% calendar accuracy at all times
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 Arrange meeting invites and appointments and ensure the Chairman is well-prepared for the meetings;
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 Meetings are coordinated in such a fashion that all critical attendees are present, agendas are distributed 24 hrs in advance and minutes are prepared and distributed within 24 hrs after the meeting
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 Attend meetings and take minutes as and when required
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 </ul>
 
 
 Administrative Support:
 
 
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 Act as the Chairman's first point of contact and liaise with people from both internal and external organisations
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 Ensure that tasks and situations are professionally handled and dealt with.
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 Responsible for drafting correspondence, official letters, agendas, reports, slide presentations and other documents; Ensure that all correspondence, reports, letters and other documents are professionally written and well-prepared and submitted on time
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 Responsible for screening telephone calls, enquiries and requests. All calls &amp; enquiries are handled appropriately and professionally.
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 </ul>
 
 
 Travel Arrangements
 
 
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 Plan, organize and arrange the Chairman's travel itinerary including but not limited to ticket and hotel bookings, visa processing, and other documentations related to the travel and ensure that it is in compliance with the company&rsquo;s International and Local Business Travel Policy.
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 Ensure that all travel requests are cost effective and that travel itineraries are reasonably paced and meet the business requirements.
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 Responsible for preparing travel expense reimbursements in line with the company&rsquo;s International and Local Business Travel Policy.
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 </ul>
 
 
 Office Management
 
 
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 Responsible for the upkeep and maintenance of the Chairman's office and ensure that all office equipment &amp; facilities are in working condition.
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 Responsible for maintaining and ordering stationery and grocery supplies for the department. Ensure that ample supply of stationery &amp; grocery item are maintained without discounting cost efficiency.
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 </ul>
 
 
 Filing and Document Circulation
 
 
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 Responsible for devising and maintaining office systems, including data management, filing and document tracking and circulation.
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 Coordinates incoming and outgoing communications and documentation, including distribution as appropriate, obtaining background information and preparing standard replies on behalf of the Chairman.
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 </ul>
 
 
 Ad-hoc administrative tasks
 
 
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 Provide support and assistance to the Chairman &amp; his family in any administrative and coordination tasks as and when required.
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 </ul>
 
 
 
 
 
 Note:
 
 "This job description doesn't contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice".
 
</div>

Executive Assistant to the Chairman

Mind Base Education

<div>
 The Executive Assistant will play a critical role in ensuring effective scheduling, communication, follow-ups, and smooth day-to-day operations for senior leadership, while also assisting with documentation, data entry, and coordination across functions.
 
 
 
 Key Responsibilities
 
 
 
 
 Chairman Support
 
 
 &bull; Act as the primary point of contact for the Chairman with internal and external stakeholders
 
 &bull; Manage and coordinate the Chairman&rsquo;s calendar, meetings, appointments, and travel schedules
 
 &bull; Organize and prioritize meeting requests to ensure effective time management
 
 &bull; Prepare agendas, briefing materials, presentations, and supporting documents
 
 &bull; Attend meetings, record minutes, track action items, and ensure timely follow-up
 
 &bull; Manage correspondence, emails, and document flow on behalf of the Chairman
 
 &bull; Coordinate travel arrangements, logistics, and expense tracking
 
 &bull; Handle sensitive and confidential information with the highest level of discretion
 
 
 
 Senior Leadership &amp; Senior Management Office Support
 
 
 &bull; Coordinate meetings, workshops, and leadership sessions
 
 &bull; Support the Senior Management Office with scheduling, documentation, and reporting
 
 &bull; Assist in preparing executive presentations, reports, and summaries
 
 &bull; Maintain structured digital and physical filing systems
 
 &bull; Facilitate communication and coordination between senior leadership and internal teams
 
 &bull; Track commitments, deadlines, and cross-functional initiatives
 
 
 Requirements
 
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration, Management, or a related field preferred
 
 &bull; Minimum 2-5 years of experience in an Executive Assistant, Personal Assistant, or similar role supporting senior executives
 
 &bull; Experience supporting C-level executives, Chairman, or senior leadership
 
 &bull; Strong organizational, time-management, and prioritization skills
 
 &bull; Excellent written and verbal communication skills
 
 &bull; High level of discretion and integrity when handling confidential information
 
 &bull; Strong attention to detail and accuracy, particularly in documentation and data entry
 
 &bull; Proficiency in Microsoft Office, Google Workspace, and office productivity tools
 
 &bull; Ability to work independently, take initiative, and adapt to changing priorities
 
 
 
</div>

Executive Assistant -University Fresh Graduate

Venco Imtiaz Contracting Co

Job SummaryThe Secretary to the Chairman provides high‑level administrative and organizational support to ensure the smooth functioning of the Chairman&rsquo;s office. This role requires exceptional attention to detail, strong communication skills, and the ability to manage complex schedules, travel logistics, and confidential information. The Secretary acts as a key liaison between the Chairman and internal/external stakeholders, ensuring timely coordination and professional representation.Key Responsibilities1. Calendar &amp; Schedule Management<ul><li>Maintain and manage the Chairman&rsquo;s daily, weekly, and long‑term calendar.</li><li>Schedule and coordinate meetings, appointments, and events.</li><li>Prioritize and adjust schedules proactively based on urgency and importance.</li><li>Ensure the Chairman is fully briefed and prepared for all engagements.</li></ul>2. Travel Arrangements<ul><li>Plan and coordinate domestic and international travel itineraries.</li><li>Arrange flights, hotel bookings, ground transportation, visas, and travel documents.</li><li>Prepare detailed travel packs including agendas, contacts, and briefing notes.</li><li>Handle last‑minute changes and ensure seamless travel experiences.</li></ul>3. Communication &amp; Correspondence<ul><li>Serve as the primary point of contact for the Chairman&rsquo;s office.</li><li>Screen calls, emails, and requests; respond or redirect as appropriate.</li><li>Draft, edit, and proofread letters, reports, presentations, and confidential documents.</li><li>Maintain professional communication with board members, executives, and external partners.</li></ul>4. Meeting &amp; Office Coordination<ul><li>Prepare meeting agendas, minutes, and follow‑up action items.</li><li>Organize board meetings, executive sessions, and high‑level events.</li><li>Maintain organized filing systems (digital and physical).</li><li>Track deadlines, commitments, and deliverables.</li></ul>5. Confidentiality &amp; Executive Support<ul><li>Handle sensitive information with absolute discretion.</li><li>Support the Chairman with special projects and strategic initiatives.</li><li>Conduct research and prepare briefing materials when required.</li><li>Ensure smooth day‑to‑day operations of the Chairman&rsquo;s office.</li></ul>QualificationsEducation<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Communications, or related field.</li><li>Additional certifications in office administration or executive assistance are an advantage.</li></ul>Experience<ul><li>5+ years of experience supporting C‑suite executives or senior leadership.</li><li>Proven experience managing complex calendars and international travel.</li><li>Experience in corporate, multinational, or high‑pressure environments preferred.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation ?</li><li>How soon you can join ?</li></ul>

Executive Secretary

MAGINY PRACTICAL SKILL EMPOWERMENT LLP

Position: - HR Executive 05 Fresher can also applyRoles: - Candidate Hiring, Flow-Ups &amp; Admin WorkSalary: - According to Experience and communication SkillJob Types: Full-time, FresherPay: ₹10,000.00 - ₹20,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Internet reimbursement</li></ul>Work Location: In person

HR EXCUTIVE

<div>
 
 This is a rare and high-impact opportunity to support the
 
 Chairman and senior leadership
 
 at the very centre of the organisation. The role requires impeccable judgment, absolute discretion, and the ability to operate with confidence in a fast-paced, high-performance environment.
 
 
 
 
 
 As
 
 Executive Assistant to the Chairman
 
 , you will act as a trusted strategic partner, managing complex business and personal priorities. You will oversee demanding schedules, sensitive communications, VIP engagements, and coordination across multiple entities&mdash;always staying several steps ahead to ensure seamless execution.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
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 Manage the Chairman&rsquo;s calendar, inbox, meetings, and travel logistics with foresight and precision
 </li>
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 Prepare, review, and handle executive correspondence, presentations, reports, and confidential documentation
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 Serve as a key liaison between the Chairman, executives, board members, and high-profile external stakeholders
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 Act as a true gatekeeper, triaging communications and protecting executive focus and priorities
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 Attend meetings, capture minutes, track action items, and drive follow-ups to completion
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 Coordinate across departments and business units to support strategic initiatives and leadership alignment
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 Provide support on personal matters including property, private travel, and lifestyle arrangements
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 Anticipate needs, identify risks, and proactively resolve issues before they escalate
 </li>
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 Build trusted relationships across the organisation to enable smooth information flow and execution
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 Uphold the highest standards of professionalism, confidentiality, and discretion at all times
 </li>
 </ul>
 
 
 
 
 
 Candidate Profile
 
 
 <ul>
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 Minimum
 
 3 years&rsquo; experience
 
 supporting C-suite executives, founders, or principals (UK and UAE experience preferred)
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 Highly proactive, adaptable, and calm under pressure in dynamic environments
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 Exceptionally polished verbal and written communication skills
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 Strong organisational, planning, and project coordination capabilities
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 Fluent in English; additional languages are an advantage (bilingual or trilingual preferred)
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 Meticulous attention to detail with a solutions-driven mindset
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 High emotional intelligence and sound judgment when handling sensitive matters
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 Flexible with working hours to provide senior-level executive support
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 </ul>
 
 
</div>

Executive Assistant

ASK Development pvt Limited

Job description:Executive OSP Planning is responsible to review and finalize the design prepared by contractors against large FTTH requirement as well as small pockets designs to meet urgent commercial requirement. Ensure network is planned by using best available products and practices. Database management and updating related to all OSP projects Qualification:Bachelor&rsquo;s degree in telecom/CS/Engineering Job Location: IslamabadExperience:2-3 years of experience in relevant fieldRoles &amp; Responsibilities:&middot; Review and finalize ODN design prepared by design contractors.&middot; BoQ verifications and Budget loading recommendation in the light of finalized design&middot; Technical knowledge of GPON and industry standards for OSP implementation.&middot; Prepare project tracker and keep records of all projects&middot; Co-ordination with the survey and design team for the selection of right kind of ODN components.&middot; Verification of BoMs in the light of locked ODN design&middot; Detail knowledge and hands on experience of design software including ArcGIS, Autocad, google earth&middot; Coordinate &amp; extend technical support to network deployment teams, regional planning, and operational units to acquire necessary interfaces in timely manner.Competencies:&middot; Detail knowledge and hands on experience of FTTH network design and deployment&middot; Understanding challenges to the telecom industry, specific to FTTH domain&middot; Knowledge of the new advancements and technological changes in the telecom sector&middot; Detail knowledge of different FTTH deployment models to meet green field and brownfield requirements.&middot; Team player&middot; MS OfficeOperating Network:&middot; External Network: Contractors&middot; Internal Network: NOD teams, Procurement, PMO, Commercial planning, M&amp;LCommunication Responsibilities:&middot; External Communication: Design templatesInternal Communication: Store item tracker, Project templates, Capex reportsJob Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>in FTTH /GPON Planning: 2 years (Required)</li></ul>Location:<ul><li>Peshawar(Required)</li></ul>Work Location: In personJob Type: Full-timePay: Rs80,000.00 - Rs90,000.00 per monthApplication Question(s): * in FTTH /GPON Planning: 2 years (Required)Location:<ul><li>Peshawar (Required)</li></ul>Work Location: In person

FTTH Executive

AFPSC

<ul><li>Executive CLINIC Manager</li><li>
Part time evening job (4 hours daily), Thursday and Friday Off.</li><li>
Age: 21-27</li><li>
Good command of English, computer, IT, and PR.</li><li>
Artistic mindset preferred.</li></ul>

Executive Manager

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