executive coordinator

Solomon Page

<div>
 Our client, a private philanthropic organization, is seeking an executive coordinator to support the Chief Information Officer.
 
 
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 Pay Rate - $40-$45/hour
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 Hybrid schedule, 3-4 days in office
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 Long term indefinite temp assignment
 
 
 
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 Responsibilities:
 
 
 
 
 
 Provide strategic calendar management, planning, and travel (60%)
 
 
 
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 Manage the CIO&rsquo;s schedule by taking in requests for meetings, compiling the requests for the CIO&rsquo;s review and decision-making, and following up reliably and promptly with meticulous care and detail.
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 Anticipate and forecast potential scheduling needs, including calendaring time to ensure the CIO&rsquo;s schedule reflects the short-, medium- and long-term priorities of the organization.
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 Coordinate and book CIO&rsquo;s travel, including confirming travel itineraries within Concur and creating and documenting travel plans and confirming day-of travel details.
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 Coordinate daily with external vendors to ensure seamless travel.
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 Correspond and coordinate with the CIO so both parties are well-informed of commitments and changes to the CIO&rsquo;s schedule and manage revisions or cancellations and rescheduling as needed, including providing daily and weekly digests to communicate commitments and itineraries.
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 Collaborate with the CIO to review and improve scheduling and coordination processes, adapting practices as needed to meet the needs of the CIO and external audiences.
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 Correspond with people requesting meetings in ways that communicate respect, care, and discretion to ensure CIO&rsquo;s time is strategically aligned with the organization&rsquo;s priorities.
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 Communicate last-minute cancellations or changes to others, as needed.
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 Coordinate with other members of the team to respectfully hand-off meeting requests where appropriate; and
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 Travel, as needed, to support the CIO for key meetings and events.
 
 
 
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 Support effective meeting logistics (20%)
 
 
 
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 Ensure smooth logistical coordination for meetings by reserving and setting up virtual or physical meeting space; coordinating and booking travel; sending invitations, agendas and materials to appropriate people; and compiling advanced background material.
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 Receive and direct visitors for meetings involving the CIO.
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 Coordinate with the Office Management team about rooms, food, and early or late set up; and
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 Order food for meetings as needed, coordinating delivery with the building, vendor, and Office Management team.
 
 
 
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 Complete SVP&rsquo;s administrative tasks and projects (10%)
 
 
 
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 Manage and reconcile CIO&rsquo;s expenses.
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 Attend meetings to record minutes, document follow up items, and circulate meeting summaries to appropriate parties, as needed.
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 Assist with the design and preparation of documents, reports, and presentations, as needed.
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 Maintain filing upkeep; and
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 Assist with special projects.
 
 
 
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 Build relationships and ensure thoughtful, effective communication (10%)
 
 
 
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 Build relationships with team members and external constituencies who are in regular contact with the CIO to support effective coordination and access.
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 Maintain open communication with the team, providing a bridge to foresee, identify, or address any issues that should be raised for consideration by the CIO.
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 Provide backup support to other Executive Coordinators and reception, as needed; and
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 Communicate thoughtfully and respectfully to internal and external audiences, holding care and confidentiality, exercising judgement, and maintaining credibility and trust.
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 Perform other related duties as requested or as responsibilities dictate.
 
 
 
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 Required Qualifications:
 
 
 
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 Minimum of five years of experience as an Executive Assistant, with significant experience working with a high-profile leader.
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 Exceptional judgement, ability to hold and keep confidential information, and ensure complete discretion.
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 Meticulous organizational and tracking skills and attention to detail for self and others.
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 A "no task too small" mindset, with humility, initiative, and a collaborative spirit.
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 Helpful and willing to pitch in as needs arise.
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 Ability to thrive in ambiguity and pivot gracefully between different teams or projects.
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 Excellent written and verbal communication skills.
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 Proficiency in Google Workspace and comfort with digital tools (e.g. Canva, Visio).
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 A curious, proactive learner who brings positivity and resilience to changing circumstances.
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 A strong alignment with the foundation&rsquo;s mission and values.
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 Enthusiasm to build a culture that is rooted in shared values, supports staff to bring their best selves to the work, and enables the foundation to achieve its highest aspirations.
 
 
 
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 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive Coordinator

Driven Properties

<div>
 We are seeking a driven and detail-oriented
 
 Executive Coordinator
 
 to provide high-level administrative and operational support to our executive team. This role is ideal for a motivated
 
 UAE National
 
 who is looking to grow professionally within a structured and supportive environment. As an Executive Coordinator, you will serve as a central point of contact, ensuring efficient coordination of executive schedules, meetings, communications, and strategic initiatives.
 
 
 
 
 Key Responsibilities:
 
 
 
 
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 Organize executive schedules, meetings, and travel
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 Prepare reports, presentations, and meeting materials
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 Draft emails, memos, and other communications
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 Help plan and coordinate meetings, events, and projects
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 Collect and organize data to support decision-making
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 Communicate with internal teams and external contacts on behalf of executives
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 Track tasks and ensure follow-up across departments
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 Handle sensitive information with confidentiality
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 Provide general administrative support as needed
 
 
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 Requirements
 
 
 
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 UAE National (Emirati) with a valid Family Book
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 Diploma or Bachelor's degree in Business Administration, Management, or a related field
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 Strong communication skills in both English and Arabic
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 Experience in an administrative, coordination, or support role
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 Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
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 Excellent organizational and time-management skills
 
 
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 Preferred Attributes:
 
 
 
 
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 Eagerness to learn and grow into more senior roles
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 Positive and professional attitude
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 Ability to handle sensitive information with integrity
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 Team-oriented and proactive work ethic
 
 
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 Benefits
 
 
 
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 Career development with opportunities for advancement
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 A stable and professional working environment
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 Competitive salary with performance-based incentives
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 Full medical insurance and annual leave entitlements
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 Exposure to executive-level operations and strategic functions
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 Hybrid role ( 3 days in the office, 2 days WFH)
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</div>

Executive Coordinator (Emirati Talent)

Vantage

<div>
 
 
 About Vantage
 
 
 
 Vantage is a global, multi-asset CFD broker offering clients access to a nimble and powerful service for trading CFDs on Forex, Indices, Shares, Commodities, Bonds, ETFs, and Cryptocurrencies. With over 15 years of market experience, our goal is to support your trading journey. We have developed our platform and services to help clients trade more effectively and identify potential market opportunities. Our commitment to high standards ensures a secure and reliable trading environment.
 
 
 
 
 
 
 Role Overview:
 
 
 
 The Marketing Coordinator / Executive will support the planning, execution, and management of marketing campaigns, events, and projects across digital and offline channels. This role requires strong organizational and communication skills to coordinate between internal teams, external vendors, and partners, ensuring all initiatives are delivered on time, within budget, and aligned with the company&rsquo;s overall marketing strategy.
 
 
 
 
 
 
 Location:
 
 Dubai, United Arab Emirates
 
 
 
 Designation:
 
 Marketing Coordinator / Executive
 
 
 
 
 
 
 Responsibilities
 
 
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 Plan, coordinate, and monitor marketing campaigns and initiatives across multiple channels.
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 Manage project timelines, budgets, and deliverables for events, expos, and partnerships.
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 Act as the primary liaison between internal teams, external agencies, and vendors to ensure clear communication and smooth execution.
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 Support event planning and logistics, including venue coordination, materials preparation, and on-site management.
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 Maintain marketing calendars, content schedules, and material inventories.
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 Collect and analyze data to evaluate campaign performance and provide actionable insights.
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 Ensure compliance with brand guidelines and regulatory requirements.
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 Contribute to the development of marketing strategies and process improvements to enhance team efficiency.
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 </ul>
 
 
 
 
 
 Qualifications
 
 
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 Bachelor&rsquo;s degree in marketing, Communications, or a related field.
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 2&ndash;3 years of experience in marketing coordination or project management.
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 Strong organizational, multitasking, and communication skills.
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 Proficiency in MS Office and marketing/project management tools.
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 Ability to work collaboratively with cross-functional teams and external partners
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 </ul>
 
 
</div>

Marketing Executive / Coordinator

Biafo Tech

OverviewWe are seeking a highly organized and self-driven Project Manager / Executive Coordinator to support and coordinate project activities. The ideal candidate will be responsible for managing timelines, ensuring smooth communication among stakeholders, monitoring project progress, and facilitating the successful execution of assigned initiatives.Key Responsibilities<ul><li>Assist in planning, organizing, and executing project activities.</li><li>Plan, coordinate, and execute projects across multiple domains.</li><li>Act as a professional point of contact for stakeholders and external partners.</li><li>Develop and maintain detailed project plans, schedules, and documentation.</li><li>Coordinate with internal teams, external stakeholders, and partners to ensure alignment.</li><li>Support strategic planning and operational tasks.</li><li>Track project milestones, progress, and risks, and prepare regular status reports.</li><li>Ensure all tasks are completed within timeline, scope, and quality guidelines.</li><li>Conduct follow-ups, maintain communication logs, and address project-related queries in a timely manner.</li><li>Prepare presentations, briefs, and progress summaries for management review.</li><li>Support administrative, logistical, and operational activities associated with project execution.</li><li>Identify potential issues proactively and escalate them to the Management.</li><li>Maintain project files, records, and data in an organized and accessible manner.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Project Management, or a related field.</li><li>Proven experience (5-10 years) in project coordination or project management roles.</li><li>Highly presentable, professional, and confident demeanor.</li><li>Strong organizational skills with the ability to manage multiple tasks simultaneously.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and project management tools.</li><li>Strong analytical and problem-solving abilities.</li><li>Ability to work independently with minimal supervision while being an effective team player.</li><li>Experience working with cross-functional teams.</li><li>Strong reporting and documentation skills.</li></ul>Key Competencies<ul><li>Attention to Detail</li><li>Time Management</li><li>Stakeholder Coordination</li><li>Initiative &amp; Proactiveness</li><li>Adaptability</li><li>Follow-through and Accountability</li></ul>Job Type: Full-timeWork Location: In person

Projects Manager / Executive Coordinator

<div>
 
 Acts as the central point of coordination for executive-level operations, ensuring smooth execution of strategic initiatives and high-level administrative tasks.
 
 
 
 
 Key Responsibilities:
 
 
 
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 Manage executive schedules, meetings, and communications.
 
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 Coordinate cross-functional activities and ensure timely execution of executive directives.
 
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 Support the preparation of executive reports, presentations, and documentation.
 
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 Liaise with internal and external stakeholders on behalf of departments&rsquo; senior executives.
 
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 Ensure confidentiality and accuracy in all executive operations.
 
 
 
 
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 </ul>
 Requirements
 
 
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 Bachelor&rsquo;s degree in Business Administration, Public Administration, Management, or a related discipline.
 
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 Minimum 8+ years of experience in executive support or operations coordination, including at least 3 years in a governmental role within the State of Qatar.
 
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 Strong organizational and communication skills with experience in high-level stakeholder engagement.
 
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 Bilingual proficiency (Arabic and English) is a must.
 
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 </ul>
</div>

Executive Operations Coordinator

Al Adyat consultancy

General RoleActs as the central point of coordination for executive-level operations, ensuring smooth execution of strategic initiatives and high-level administrative tasks.Key Responsibilities&middot; Manage executive schedules, meetings, and communications.&middot; Coordinate cross-functional activities and ensure timely execution of executive directives.&middot; Support the preparation of executive reports, presentations, and documentation.&middot; Liaise with internal and external stakeholders on behalf of departments&rsquo; senior executives.&middot; Ensure confidentiality and accuracy in all executive operations.Required Experience&middot; Minimum 8+ years of experience in executive support or operations coordination, including at least 3 years in a governmental role within the State of Qatar.&middot; Strong organizational and communication skills with experience in high-level stakeholder engagement.Bilingual proficiency (Arabic and English) is a mustJob Type: Full-timePay: QAR10,000.00 - QAR15,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>governmental role within the State of Qatar: 3 years (Required)</li><li>executive support or operations coordination: 8 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>

Inchcape Shipping Service

<div>Who We Are: 
At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations. 

Role Summary: 
Reporting to the Sales Manager, the main responsibility of the role is to coordinate various post order activities including order tracking &amp; logistics for timely deliveries to meet contractual requirement thus ensuring timely execution of all requirements of the job including handling discrepancies and preparing relevant MIS reports. 
Contract: Permanent

Location: Kuwait (On-Site) 
Key Responsibilities:<div></div><ul><li><div> 
</div></li>
</ul> 
<ul><li>Effective Co-ordination on order acknowledgements: Coordinate with suppliers for obtaining order acknowledgement compliant to our order confirmation. Any discrepancies to be sorted out in co-ordination with sales and suppliers.</li>
<li>Customer Service excellence: Attend to all Customer queries on order placed, documentation submittals, shipment expected details, thus ensuring customer satisfaction.</li>
<li>Third Party Inspection: For orders requiring inspection, Job holder will coordinate with nominated Inspection agency, Customer and Supplier, with a view to organise Third Party Inspection of equipment as required by the customer. Once inspection is completed, Job Holder to follow up, ensuring inspection approval / material release note is obtained and shipment is effected in a timely manner.</li>
<li>Cost Control: Evaluate the operational cost in transportation, negotiate rates with forwarders and look for opportunities to combine shipments from single manufacturer, with a view to minimise costs, ensure rates are in line with workings/budgets.</li>
<li>Shipping Documentation: Review copies of shipping documentation and revert to Supplier / arrange amendment. Ensure receipt of accurate relevant shipping documentation prior to material arrival, thereby ensuring problem free clearance of material.</li>
<li>Material delivery Co-ordination: Coordinate between sales engineers, warehouse, and customers, ensuring appropriate delivery arrangements are done, gate pass requirements are completed, resulting in delivery of material as scheduled.</li>
<li>Invoicing: Generate accurate invoices for all direct orders and follow up on payments with customers to ensure low debtors ageing.</li>
<li>Banking Documentation: Accurately prepare documents for LC&rsquo;s for customer acceptance and thereafter arrange bank negotiation, thereby avoiding any L/C discrepancies / additional negotiation charges / delays in payments.</li>
<li>Supplier Payments: Keep track of all Supplier payments, adhering to due dates, ensuring timely payments, thereby avoiding any holds on material from the Supplier.</li>
<li>Reporting: Landed Costs and Shipment Expediting Status, Final costings (CD) for Direct Orders, thereby providing a review of profits generated for all sales.</li>
<li>Data Entry: Update Shipment report against all direct orders with a view to keep department abreast of all direct order shipment against contractual deliveries, thus ensuring that no deliveries are delayed/ penalties paid for the same.</li>
<li>After Sales Co-ordination: Co-ordinate with sales, Customers and Suppliers on after sales issues, enabling timely solution / rectification to the satisfaction of Customers.</li></ul> 


The post holder will carry out any other duties as are within the scope and purpose of the job as requested by the Line Manager and ensure full utilization of all ISS systems according to Standard Operating Procedures. 
Key Deliverables: 
<ul>
<li>
Customer satisfaction with all queries related to orders placed and expediting of the same.</li>
<li>Third Party Inspections carried out as per schedule, without any delays due to lack of communication / co-ordination.</li>
<li>Savings on freight rates due to negotiations with forwarders / combining shipments from single manufacturer.</li>
<li>Timely shipment clearances / gate pass arrangements / material deliveries to customers as per contractual terms.</li>
<li>Accurate invoicing to customers in line with agreed payment terms.</li>
<li>Submission of L/C documentation to customer / timely submission to bank for negotiation.</li>
<li>Timely supplier payments.</li>
<li>Timely preparation of landed costs / accurate closure of jobs / update of expediting report.</li>
<li>Solution to customers after sales queries.</li></ul> 


Candidate Requirements:
<ul>
<li>Minimum 3-5 years post qualification LOCAL Kuwait experience, in a business environment that involves EPC or Trading services, preferably in the Oil &amp; Gas / Water Industry.</li>
<li>Bachelor&rsquo;s degree. 
</li>
<li>Knowledge of trading business, client base, K-Companies and the logistics and inventory control procedure</li>
<li>Knowledge of sales cycle and the payment terms / conditions of K Companies.</li>
<li>Be able to work independently with analytical thinking and be able to manage work processes independently with decision making and problem-solving abilities.</li>
<li>Excellent communication skills, both interpersonal and professional, in written and oral form.</li>
<li>Self-motivated, very well organized, proactive and multitasker with team spirit and self-learning ability. 
</li>
<li>Proficiency in MS Office applications (word, excel, outlook, power point, etc.).</li>
<li>Valid Kuwaiti driving license.</li></ul> 


You will receive: 
A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy: 
<ul>
<li>
A place to grow your career - we&rsquo;ll help you set big goals and exceed them.</li>
<li>Competitive salary package. 
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<li>Work with talented, committed, and supportive teammates.</li>
<li>Value Award celebration events.</li></ul> 


Why Inchcape Shipping Services? 
We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry. 
Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these: 

Global Perspective - we connect the world and see the bigger picture.

The Power of People - we rely on the strength of local agent knowledge and relationships.

Progress - we adopt new thinking and push for positive change in our industry. 
#WeAreInchcape 
Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success. 

Additional Information: 
Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location. 

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them. 
#LI-KT1</div>

Kuwait - Operations Executive / Coordinator

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