executive coordinator

Medline Technologies

<p><b>Job Description</b></p><p>We are seeking a dedicated and detail-oriented <b>Executive Coordinator, Sales</b> to join our dynamic team at Medline Technologies (Pvt.) Ltd. This role is pivotal in providing comprehensive technical and financial support to our sales team.</p><p><b>Responsibilities</b></p><ul><li>Support the sales team with technical knowledge and solutions tailored to customer requirements.</li><li>Assist in developing and reviewing financial proposals in coordination with the finance team.</li><li>Maintain communication with vendors and partners regarding product updates and sales inquiries.</li><li>Conduct market research and monitor competitive pricing.</li><li>Plan, coordinate, and manage shipments and related documentation.</li><li>Respond to customer and internal team inquiries with technical and logistical support.</li><li>Act as a liaison between sales, customers, and internal departments.</li></ul><p><b>Required Qualifications</b></p><ul><li>Bachelor&rsquo;s in Biomedical Engineering or related field.</li><li>Candidates with 3-4 years of relevant experience are preferred.</li><li>Proficiency in English (written and spoken).</li><li>Familiarity with medical equipment or healthcare technology is advantageous.</li></ul><p><b>Skills and Competencies</b></p><ul><li>Strong interpersonal and communication skills.</li><li>Analytical and problem-solving abilities for pricing and market analysis.</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint), MS Teams and Zoom.</li><li>Organized with attention to detail for managing documentation and project timelines.</li><li>Proactive, self-motivated, and able to work in a hybrid work environment.</li></ul><p><b>What We Offer</b></p><ul><li>Competitive salary with comprehensive benefits.</li><li>Opportunities for professional development, training, and career growth in a dynamic field.</li><li>EOBI, provident fund, and a company-provided mobile line.</li><li>Travel support for field and project-based roles.</li><li>Exposure to high-profile healthcare projects.</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Executive Coordinator, Sales

<p><b>Job Description</b></p><p>We are seeking a dedicated and detail-oriented <b>Executive Coordinator, Services &amp; Projects </b>to join our dynamic team at Medline Technologies (Pvt.) Ltd. This role is pivotal in coordinating installations, after-sales support, and project execution.</p><p><b>Responsibilities</b></p><ul><li>Coordinate service and project activities, including installations, commissioning, and maintenance.</li><li>Act as a liaison between clients, service engineers, project managers, and internal teams.</li><li>Assist in preparing project and service documentation and reports.</li><li>Monitor project timelines and follow up with teams and vendors for timely execution.</li><li>Support logistical planning, including shipments and site readiness.</li><li>Maintain accurate records of service activities, client interactions, and project progress.</li><li>Identify opportunities to improve service coordination and project workflows.</li></ul><p><b>Required Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in Biomedical, Electrical/Mechanical Engineering, or a related field.</li><li>3-4 years of relevant experience in service coordination, project coordination, or healthcare/medical equipment.</li><li>Proficiency in English (written and spoken)</li></ul><p><b>Skills and Competencies</b></p><ul><li>Strong interpersonal and communication skills.</li><li>Analytical and problem-solving abilities for pricing and market analysis.</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint), MS Teams and Zoom.</li><li>Organized with attention to detail for managing documentation and project timelines.</li><li>Proactive, self-motivated, and able to work in a hybrid work environment.</li></ul><p><b>What We Offer</b></p><ul><li>Competitive salary with comprehensive benefits.</li><li>Opportunities for professional development, training, and career growth in a dynamic field.</li><li>EOBI, provident fund, and a company-provided mobile line.</li><li>Travel support for field and project-based roles.</li><li>Exposure to high-profile healthcare projects.</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Executive Coordinator, Services & Projects

Hitachi

<p>Senior Executive &ndash; Dispatch Coordinator (ATM Operations)</p><p>Senior Executive &ndash; Dispatch Coordinator is responsible for managing ATM complaint calls, coordinating service activities, and dispatching spare parts to ensure timely resolution of technical issues and minimal ATM downtime.</p><p><b>Key Responsibilities</b></p><ul><li>Receive and log ATM complaint calls from clients / monitoring team.</li><li>Coordinate with field engineers for complaint assignment and resolution.</li><li>Dispatch ATM spare parts as per fault requirement.</li><li>Track spare parts movement and maintain dispatch records.</li><li>Ensure timely delivery of parts to field engineers / service locations.</li><li>Monitor complaint status and follow up for closure within SLA.</li><li>Maintain daily, weekly, and monthly dispatch &amp; complaint reports.</li><li>Coordinate with inventory/store team for parts availability.</li><li>Escalate critical issues to management when required.</li><li>Maintain proper documentation of service and dispatch activities.</li></ul><p><b>Key Skills Required</b></p><ul><li>Good coordination and communication skills.</li><li>Strong knowledge of spare parts and basic electronic or related components.</li><li>Ability to manage multiple complaints simultaneously.</li><li>Knowledge of inventory and dispatch processes.</li><li>Basic MS Excel / reporting skills.</li><li>Problem-solving and time management skills.</li></ul><p><b>Educational Qualification</b></p><ul><li>Bachelor&rsquo;s Degree Mandatory without Backlags.</li></ul><p><b>Experience</b></p><ul><li>3&ndash;5 years of experience in service coordination / dispatch / logistics support.</li><li>Experience in managing field service operations preferred.</li></ul><p>Job Type: Full-time</p><p>Pay: ₹20,000.00 - ₹28,000.00 per month</p><p>Benefits:</p><ul><li>Health insurance</li><li>Provident Fund</li></ul><p>Work Location: In person</p>

Senior Executive – Dispatch Coordinator

Zee Aesthetic Beauty Lounge

<ul><li>Welcome and deal with clients professionally (walk-ins &amp; appointments)</li><li>Manage <b>calls, WhatsApp bookings, and appointment scheduling</b></li><li>Handle <b>daily operations</b> and ensure smooth workflow in the salon</li><li>Maintain and track <b>inventory (products, tools, stock levels)</b></li><li>Coordinate with staff (skin, hair, makeup teams) for bookings</li><li>Manage <b>billing, payments, and basic cash handling</b></li><li>Maintain client records and follow-ups</li><li>Ensure cleanliness and organized front desk environment</li><li>Assist in managing <b>daily tasks and staff coordination</b></li></ul><p>Job Types: Full-time, Contract, Internship, Fresher<br/>Contract length: 12 months</p><p>Pay: Rs20,000.00 - Rs50,000.00 per month</p><p>Work Location: In person</p>

Front Desk Executive & Operations Coordinator

Maverick Enterprises

<p>I am seeking a highly organized, energetic, and polished <b>Executive Assistant</b> to serve as my primary professional support in a fast-scaling tech startup. This role is designed for a professional who thrives in a dynamic environment and possesses the &quot;Executive Presence&quot; to represent the CEO&rsquo;s office globally.</p><p>You will be more than a coordinator; you will be an intuitive &quot;right-hand,&quot; responsible for seamlessly integrating the CEO&rsquo;s complex schedule and global commitments to ensure peak operational focus at all times.</p><p><b>Core Responsibilities</b></p><ul><li><b>Global Mobility:</b> Manage complex international itineraries, visas, and luxury travel. Accompany the CEO on global trips to ensure seamless operations abroad.</li><li><b>Startup Agility:</b> Act as a high-speed liaison between the CEO and the tech team, ensuring all &quot;action items&quot; are moving forward.</li><li><b>Strategic Gatekeeping:</b> Manage all incoming communications and visitors with high-level diplomacy, charm, and intelligence.</li><li><b>Executive Atmosphere:</b> Maintain a high-vibe, organized, and professional office environment that reflects the startup&rsquo;s modern culture.</li></ul><ul><li><b>Executive Presence:</b> Impeccable grooming, a sophisticated aesthetic, and a vibrant, high-energy personality.</li><li><b>Late-Shift Compatibility:</b> Comfortable with a 3:00 PM &ndash; 11:00 PM schedule.</li><li><b>Intuitive Presence:</b> High EQ&mdash;someone who can &quot;read the room,&quot; anticipate needs, and provide a supportive, loyal presence.</li></ul><p><b>Global Conference &amp; Networking Liaison:</b></p><ul><li><b>On-Site Representation:</b> Accompany the CEO to international tech conferences (e.g., LEAP, GITEX, ETC). You will be responsible for managing the CEO&rsquo;s booth/suite, greeting VIP guests, and facilitating introductions.</li><li><b>Social Diplomacy:</b> Attend high-level dinners and networking events. You must possess the social grace and charm to engage with founders, investors, and partners, acting as a polished extension of the CEO&rsquo;s brand.</li><li><b>Travel Intelligence:</b> Handle all real-time logistics during travel (on-the-fly meeting changes, transport, and hosting) so the CEO can focus entirely on networking and closing deals.</li></ul><p>Job Type: Full-time</p><p>Pay: Rs60,000.00 - Rs150,000.00 per month</p><p>Work Location: In person</p>

Executive Assistant to the CEO

Utopia

<p><b>Executive Assistant &ndash; Finance, Legal &amp; Regulatory</b></p><p><b>Role Overview</b></p><p>We are hiring a highly structured, detail-driven Executive Assistant to support senior leadership handling Finance, Legal, and Regulatory functions.</p><p>This role requires strong coordination ability, disciplined follow-ups, and precise documentation control. The person must ensure that financial, legal, and compliance workflows move efficiently across internal teams and external consultants.</p><p><b>Key Responsibilities</b></p><p>1. Finance Coordination</p><ul><li>Maintain structured trackers for compliance filings and financial deadlines.</li><li>Coordinate with internal accounts team, auditors, tax consultants, and banks.</li><li>Prepare basic financial summaries, payment trackers, and status reports.</li><li>Ensure all documentation required for audits, lending, and reporting is complete and organized.</li></ul><p>2. Legal &amp; Compliance Support</p><ul><li>Maintain tracker for all legal matters, agreements, notices, and compliance requirements.</li><li>Coordinate with consultants, and internal stakeholders.</li><li>Draft simple letters, covering notes, undertakings, follow-up emails, and document templates.</li><li>Maintain a structured digital and physical document management system.</li><li>Track contract execution timelines and documentation gaps.</li></ul><p>3. Inter-Department Coordination</p><ul><li>Follow up consistently with internal teams and consultants to ensure timely delivery.</li><li>Maintain action trackers for all ongoing matters.</li><li>Circulate Minutes of Meetings (MOM) with clear action points and deadlines.</li><li>Escalate delays or risks proactively.</li><li>Ensure no task remains untracked or undocumented.</li></ul><p>4. Reporting &amp; Documentation Control</p><ul><li>Prepare daily/weekly status summaries for leadership.</li><li>Maintain master trackers for ongoing projects and compliance requirements.</li><li>Ensure version control and proper archiving of important documents.</li><li>Organize structured folders for easy retrieval of agreements and filings.</li></ul><p><b>Required Profile</b></p><ul><li>3&ndash;7 years of experience as an Executive Assistant / Executive Coordinator.</li><li>Preferably from real estate, finance, legal, infrastructure, or compliance-heavy environments.</li><li>Strong drafting skills in professional English.</li><li>Excellent follow-up ability &mdash; persistent but professional.</li><li>Advanced Excel and document management skills.</li><li>Highly organized, detail-oriented, and process-driven.</li><li>High integrity and confidentiality standards.</li><li>Calm and efficient under pressure.</li></ul><p><b>What This Role Is NOT</b></p><ul><li>Not just calendar management.</li><li>Not event planning.</li></ul><p><b>Success Metrics</b></p><ul><li>Zero missed deadlines.</li><li>All matters tracked and visible.</li><li>Clean documentation with zero retrieval chaos.</li><li>Proactive issue flagging.</li><li>Leadership always has clarity on status and next steps.</li></ul><p>Job Type: Full-time</p><p>Pay: ₹30,000.00 - ₹50,000.00 per month</p><p>Benefits:</p><ul><li>Cell phone reimbursement</li><li>Paid sick time</li><li>Paid time off</li><li>Provident Fund</li></ul><p>Work Location: In person</p>

Executive Assistant to Director

University of Nevada, Las Vegas

<div><div>The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:</div><ul><li>
Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.</li><li>
Required attachments are listed below on the posting. Your application will not be considered without the required attachments.</li><li>
Please note that applications must be submitted prior to the close of the recruitment.</li></ul><div></div><div>
Once a recruitment has closed, applications will no longer be accepted. If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or <div>unlvjobs@unlv.edu</div>.</div><div></div><div>
Job Description</div><div>
The University of Nevada, Las Vegas invites applications for Administrative Coordinator [R0150722].</div><div></div><div>
ROLE of the POSITION</div><div>
Reporting to the Senior Vice Provost for Academic Affairs (Senior Vice Provost), the Administrative Coordinator provides executive operational support and management of the office and the executive operations of the Office of the Senior Vice Provost for Academic Affairs (Office) in support of the multiple large academic service and student support units reporting to the Senior Vice Provost.</div><div></div><div>
The Coordinator is responsible for managing the Office and orchestrating the demanding day-to-day operational demands of the university executive. The Coordinator exercises independent judgment, initiative and discernment to deliver effective, productive, and timely coordination of business operational needs of the Senior Vice Provost, including managing communications, scheduling, executive meeting preparations, event and conference design, organization and execution activities, information management, and myriad and varying administrative operations.</div><div>
This position requires analytical and critical thinking to evaluate, coordinate, and problem-solve situations, events, interpersonal matters, and projects to ensure the smooth, efficient and professional functioning of the Office. The Coordinator must reflect UNLV values and be collegial and responsive, a discerning and skilled communicator, be detailed and organized, effective at multitasking calmly, prioritizing strategically, accomplish tasks and goals efficiently and effectively, and possess a growth mindset. The Coordinator ensures smooth, efficient, and effective Office operations, provides accurate and timely information, manages deadlines, and delivers outstanding customer service to campus colleagues, prospective and current students and their families, alumni, community partners, donors, sponsors, vendor partners, employers, NSHE, and other community agencies with whom we engage.</div><div></div><div>
MINIMUM QUALIFICATIONS</div><div>
This position requires a Bachelor&rsquo;s degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA) and:</div><ul><li><div>
3 to 5 years of experience, to include direct experience working in a high-level and/or executive level office setting collaborating with organization personnel to manage projects, resources, and / or initiatives in order to meet organizational objectives.</div></li><li><div>
Must be able to drive and maintain a valid Nevada driver license</div></li><li><div>
Must be able to pass a background check.</div></li></ul><div></div><div>
Credentials must be obtained prior to the employment start date.</div><div></div><div>
PREFERRED QUALIFICATIONS</div><div>
Direct experience in a higher education setting is preferred. Direct experience with higher education, educational outreach, or similar projects is preferred. Other training in management/leadership and business writing is preferred. Administrative experience with Workday and /or Archibus is preferred.</div><div></div><div>
COMMITMENT to DIVERSITY and CAMPUS VALUES</div><div>
A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our <div>Campus Values</div> to guide their decisions and actions and demonstrate our Rebel spirit.</div><div></div><div>
SALARY</div><div>
Salary competitive with those at similarly situated institutions.</div><div></div><div><div>
BENEFITS OF WORKING AT UNLV</div></div><ul><li><div>
Competitive total rewards package including:</div><ul><li><div>
Paid time off, sick leave, and holidays</div></li><li><div>
Excellent health insurance including medical, dental and vision</div></li><li><div>
Comprehensive retirement plans and voluntary benefits programs</div></li></ul></li><li><div>
No state income tax</div></li><li><div>
Tuition discounts at Nevada System of Higher Education (NSHE) schools</div></li><li><div>
Tuition discounts for spouses, domestic partners, and dependents</div></li></ul><div></div><div>
PERKS &amp; PROGRAMS</div><ul><li><div>
Employee recognition and appreciation programs</div></li><li><div>
UNLV athletics ticket discounts</div></li><li><div>
Statewide employee purchase program discounts</div></li><li><div><div>
RebelCard</div> discounts on and off campus</div></li><li><div><div>
Wellness programming</div> for all UNLV faculty and staff at no cost</div></li><li><div>
Opportunity for career advancements to leadership roles</div></li><li><div><div>
Connect with colleagues with shared interests</div></div></li><li><div><div>
Personal and professional development opportunities</div></div></li><li><div>
A comprehensive onboarding program, <div>Rebels: Onboard</div></div></li><li><div>
Support and resources available for veteran applicants &mdash; contact vetjobseekers@unlv.edu or visit our <div>Veterans Webpage</div>.</div></li></ul><div></div><div>
HOW TO APPLY</div><div>
Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, email addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.</div><div></div><div>
Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. Materials should be addressed to Search Committee Chair.</div><div></div><div>
Although this position will remain open until filled, review of candidates&rsquo; materials will begin on March 9, 2026.</div><div></div><div>
Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted.</div><div></div><div>
Veterans are encouraged to apply. UNLV values the skills of those who have served. Learn more at <div>Veterans Webpage</div> or contact vetjobseekers@unlv.edu for support.</div><div></div><div>
For assistance with the application process, please review instructions on <div>How to Apply</div>. For further assistance contact UNLV Human Resources at (702) 895-3504 or <div>UNLVJobs@unlv.edu</div>.</div><div></div><div>
SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES</div><div>
UNLV employees or employees within the <div>Nevada System of Higher Education (NSHE)</div> MUST use the &ldquo;Find Jobs&rdquo; process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type &quot;Find Jobs&quot; in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, &ldquo;R0150722&rdquo; in the search box.</div><div></div><div>
If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.</div><div></div><div>
PROFILE of the UNIVERSITY</div><div>
Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity, and is a recipient of the Carnegie Classification for Community Engagement. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.</div><div></div><div>
Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News &amp; World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.</div><div></div><div>
For more information, visit us online at: <div>http://www.unlv.edu</div></div><div></div><div>
EEO/AA STATEMENT</div><div>
The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person&rsquo;s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply.</div><div></div><div>
TITLE IX STATEMENT</div><div>
The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. &sect;&sect; 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University&rsquo;s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Mail Stop 1062, Las Vegas, NV 89154-1062, Campus Services Building (CSB) Room 246, Telephone: (702) 895-4055; Email: titleixcoordinator@unlv.edu, or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: OCR@ed.gov; or to both.</div><div></div><div>
Information pertaining to the University&rsquo;s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the <div>Office of Equal Employment &amp; Title IX</div> webpage.</div><div></div><div>
SAFETY AND SECURITY STATEMENT</div><div>
UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. <div>The Annual Security Report and Annual Fire Safety Report compliance document</div> is available online.</div><div></div><div>
JOB CATEGORY</div><div>
Administrative Faculty</div><div></div><div>
Exempt</div>
Yes<div></div><div>
Full-Time Equivalent</div>
100.0%<div></div><div>
Required Attachment(s)</div><div>
Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, email addresses, and telephone numbers of at least three professional references who may be contacted.</div><div></div><div>
Posting Close Date</div>
12/31/2026<div></div><div>
Note to Applicant</div><div>
This position may require that a criminal background check be conducted on the candidate(s) selected for hire.</div><div></div><div>
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member&rsquo;s first day of employment.</div><div></div><div>
References will be contacted at the appropriate phase of the recruitment process.</div><div></div><div>
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.</div><div></div><div>
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.</div><div></div><div>
All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).</div><div></div><div>
Recruitments that provide a work schedule are subject to change based on organizational needs.</div></div>

Administrative Coordinator, Office of the Senior Vice Provost for Academic Affairs

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