executive coordinator

Driven Properties

<div>
 We are seeking a driven and detail-oriented
 
 Executive Coordinator
 
 to provide high-level administrative and operational support to our executive team. This role is ideal for a motivated
 
 UAE National
 
 who is looking to grow professionally within a structured and supportive environment. As an Executive Coordinator, you will serve as a central point of contact, ensuring efficient coordination of executive schedules, meetings, communications, and strategic initiatives.
 
 
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 Organize executive schedules, meetings, and travel
 </li>
 <li>
 Prepare reports, presentations, and meeting materials
 </li>
 <li>
 Draft emails, memos, and other communications
 </li>
 <li>
 Help plan and coordinate meetings, events, and projects
 </li>
 <li>
 Collect and organize data to support decision-making
 </li>
 <li>
 Communicate with internal teams and external contacts on behalf of executives
 </li>
 <li>
 Track tasks and ensure follow-up across departments
 </li>
 <li>
 Handle sensitive information with confidentiality
 </li>
 <li>
 Provide general administrative support as needed
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 UAE National (Emirati) with a valid Family Book
 </li>
 <li>
 Diploma or Bachelor's degree in Business Administration, Management, or a related field
 </li>
 <li>
 Strong communication skills in both English and Arabic
 </li>
 <li>
 Experience in an administrative, coordination, or support role
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Excellent organizational and time-management skills
 
 
 </li>
 </ul>
 
 
 Preferred Attributes:
 
 
 
 
 <ul>
 <li>
 Eagerness to learn and grow into more senior roles
 </li>
 <li>
 Positive and professional attitude
 </li>
 <li>
 Ability to handle sensitive information with integrity
 </li>
 <li>
 Team-oriented and proactive work ethic
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Career development with opportunities for advancement
 </li>
 <li>
 A stable and professional working environment
 </li>
 <li>
 Competitive salary with performance-based incentives
 </li>
 <li>
 Full medical insurance and annual leave entitlements
 </li>
 <li>
 Exposure to executive-level operations and strategic functions
 </li>
 <li>
 Hybrid role ( 3 days in the office, 2 days WFH)
 </li>
 </ul>
</div>

Executive Coordinator (Emirati Talent)

<div>We are seeking a driven and detail-oriented Executive Coordinator to provide high-level administrative and operational support to our executive team. This role is ideal for a motivated UAE National who is looking to grow professionally within a structured and supportive environment. As an Executive Coordinator, you will serve as a central point of contact, ensuring efficient coordination of executive schedules, meetings, communications, and strategic initiatives.<h3 class="jobSectionHeader">
Key Responsibilities:</h3><ul>
<li>Organize executive schedules, meetings, and travel
</li><li>Prepare reports, presentations, and meeting materials
</li><li>Draft emails, memos, and other communications
</li><li>Help plan and coordinate meetings, events, and projects
</li><li>Collect and organize data to support decision-making
</li><li>Communicate with internal teams and external contacts on behalf of executives
</li><li>Track tasks and ensure follow-up across departments
</li><li>Handle sensitive information with confidentiality
</li><li>Provide general administrative support as needed</li>
</ul>
Requirements<ul>
<li>
UAE National (Emirati) with a valid Family Book
</li><li>Diploma or Bachelor's degree in Business Administration, Management, or a related field
</li><li>Strong communication skills in both English and Arabic
</li><li>Experience in an administrative, coordination, or support role</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
</li><li>Excellent organizational and time-management skills
</li></ul><h3 class="jobSectionHeader">Preferred Attributes:</h3><ul>
<li>Eagerness to learn and grow into more senior roles
</li><li>Positive and professional attitude
</li><li>Ability to handle sensitive information with integrity
</li><li>Team-oriented and proactive work ethic
</li></ul>Benefits<ul>
<li>
Career development with opportunities for advancement
</li><li>A stable and professional working environment</li>
<li>Competitive salary with performance-based incentives
</li><li>Full medical insurance and annual leave entitlements
</li><li>Exposure to executive-level operations and strategic functions
</li><li>Hybrid role ( 3 days in the office, 2 days WFH)</li></ul></div>

Career Development Center COMSATS University Islamabad-Islamabad Campus

<div>
 
 Position:
 
 Executive Coordinator (Female)
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Assist management in planning, coordinating, and executing daily operations.
 </li>
 <li>
 Manage schedules, appointments, and meeting arrangements.
 </li>
 <li>
 Prepare meeting agendas, take minutes, and follow up on action items.
 </li>
 <li>
 Support internal and external communication between teams and clients.
 </li>
 <li>
 Maintain documentation and reports in organized manner.
 </li>
 <li>
 Coordinate logistics for client meetings and company events.
 </li>
 <li>
 Handle correspondence, emails, and phone inquiries in a professional manner.
 </li>
 <li>
 Ensure smooth day-to-day office coordination and assist in project tracking.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Communication, Marketing, or a related field.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Strong organizational and multitasking abilities with attention to detail.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Ability to work independently and collaboratively in a team.
 </li>
 <li>
 Professional demeanor and ability to maintain confidentiality.
 </li>
 <li>
 Willingness to attend client meetings in Lahore along with the team
 
 
 </li>
 </ul>
 
 Location:
 
 Johar Town, Lahore (Onsite)
 
 
 
 Timings:
 
 10:00 AM to 7:00 PM
 
 
 
 Job Type:
 
 Full-time onsite
 
 
 Interested candidates can submit their resumes to careers@invobyte.com or contact us directly at
 
 03054315433
 
</div>

Executive Coordinator (Female) at InvoByte

MetaApply

Role Overview:The Marketing Executive &ndash; Amplify will play a key role in driving MetaApply IE&rsquo;s B2B Events &amp; Partnerships marketing initiatives through the effective planning and execution of domestic and international events, agent training sessions, and partnership amplification activities. This role requires strong coordination, communication, and stakeholder management skills to ensure seamless event execution and partner satisfaction.Key Responsibilities:<ul><li>Plan, manage, and execute all University &amp; B2B marketing events (domestic, international, online, and offline) focused on agent engagement and training.</li><li>Act as the Single Point of Contact (SPOC) for university partnership marketing and promotional activities.</li><li>Coordinate with internal teams, sales, and external partners for event planning, execution, and reporting.</li><li>Collaborate with the creative and content teams for event collaterals, and campaigns initiatives including online &amp; offline.</li><li>Monitor and analyse the performance of events and partnership campaigns to assess ROI and impact.</li><li>Maintain accurate documentation and post-event feedback reports.</li></ul>Essential Skills &amp; Experience:<ul><li>Minimum 4&ndash;5 years of experience in B2B marketing, preferably in edtech, study abroad, or higher education. Marketing Agency experience will be a plus.</li><li>Proven experience in planning and executing large-scale events (both online and offline).</li><li>Strong stakeholder management and coordination skills.</li><li>Excellent verbal and written communication abilities.</li><li>Good understanding of marketing campaign execution and digital amplification.</li><li>Proficiency in MS Office, event/project coordination tools, and email campaigning.</li></ul>Job Types: Full-time, PermanentPay: &#8377;400,000.00 - &#8377;700,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Leave encashment</li></ul>Work Location: In person

Marketing Executive/ Coordinator

Union Developers (Pvt.) Ltd

We&rsquo;re Hiring &ndash; Executive Assistant / CoordinatorLocation: Union DevelopersJob Type: Full-time | On-siteAbout Us:Union Developers is one of the fastest-growing real estate development companies, known for our innovation, professionalism, and people-centric work culture.Key Responsibilities:Assist senior management in daily administrative and coordination tasks.Record, organize, and circulate Minutes of Meetings (MOMs) accurately and on time.Maintain follow-up on assigned action items from meetings.Handle correspondence, documentation, and scheduling efficiently.Provide coordination support between departments to ensure smooth workflow.Prepare reports, presentations, and summaries as required by management.Maintain confidentiality and professionalism in all interactions.Requirements &amp; Skills:Must have Proficiency in short-hand writing and Minutes of Meetings (MOMs)Excellent listening and communication skills.Strong interpersonal skills and a positive, professional attitude.Good organizational and multitasking abilities.Proficient in MS Office (Word, Excel, PowerPoint).Prior experience as an Executive Assistant or Coordinator.Bachelor&rsquo;s degree preferred.What We Offer:A professional, growth-oriented work environment.Opportunities for learning and career advancement.Competitive salary and benefits package.Collaborative team culture that values initiative and accountability.Interested candidates can send their updated resume to:amber.attiq@uniondevelopers.com or hr@uniondevelopers.comSubject Line: Executive Assistant / Coordinator &ndash; ApplicationJob Type: Full-timeWork Location: In person

Executive Assistant/ Coordinator

Acumen Capital Market India Limited

The person in this role will be responsible for running Meta campaigns and coordinating with all departments and external vendors to ensure smooth execution of our marketing activities. The candidate should be proactive, organised, and able to handle multiple tasks efficiently.Key Responsibilities:<ul><li>Execute and monitor Meta advertising campaigns under the guidance of the marketing manager.</li><li>Coordinate with all departments &mdash; including operations, research, compliance, and dealing &mdash; to support marketing requirements.</li><li>Work with external vendors and agencies to manage campaign deliverables.</li><li>Track campaign performance and share regular updates and reports.</li><li>Support the marketing team with day-to-day communication and execution work.</li></ul>Preferred Qualifications:<ul><li>2+ years of experience in digital marketing, including freelance or part-time experience.</li><li>Good understanding of Meta Ads; knowledge of Google Ads and SEO is a plus.</li><li>Strong communication and coordination skills.</li><li>Well-organised and able to manage deadlines effectively.</li></ul>Competencies: Beyond experience and technical know-how, we&rsquo;re looking for someone who shows:<ul><li>Accountability and ownership &ndash; takes initiative and follows through on responsibilities.</li><li>Strong communication and coordination &ndash; connects effectively with both internal teams and external partners.</li><li>Organisational skills &ndash; manages multiple projects, deadlines, and updates efficiently.</li><li>Attention to detail &ndash; ensures accuracy in reports, data, and execution.</li><li>Proactive problem-solving &ndash; anticipates issues and acts early to resolve them.</li><li>Adaptability &ndash; stays composed and flexible when priorities shift.</li></ul>This role will be key in ensuring coordination across departments and vendors and smooth execution of all digital marketing efforts.Job Types: Full-time, PermanentPay: &#8377;22,000.00 - &#8377;25,000.00 per monthBenefits:<ul><li>Provident Fund</li></ul>Work Location: In person

Marketing Executive Coordinator

JCC East Bay

<div><div><div>ABOUT THE JCC EAST BAY
 
The JCC East Bay is a welcoming home for people of all ages and life stages. Inspired by Jewish
 
values, culture, and tradition, we build interpersonal relationships, foster learning and curiosity,
 
and offer accessible pathways to Jewish life. The JCC&rsquo;s core programs include early childhood
 
education and preschool; camp and afterschool programs; teen engagement; older adult
 
activities; intergenerational Jewish holiday celebrations; and ongoing opportunities to connect
 
with Jewish life and our richly diverse community. The JCC East Bay operates from five
 
locations: our full-service building in Berkeley, afterschool programs at Joaquin Miller
 
Elementary, Thornhill Elementary, and Hintil Kuu Ca School in Oakland, and administrative
 
offices on our soon to be flagship campus in Oakland.
 
 
POSITION SUMMARY
 
The Executive &amp; HR Coordinator is a key member of the administrative and leadership support
 
team, reporting to the Chief of Staff. This exempt position provides high-level administrative,
 
operational, and strategic support to the Chief Executive Officer and executive team, while also
 
managing critical components of the organization&rsquo;s human resources operations. The ideal
 
candidate is proactive, detail-oriented, and exercises sound judgment and discretion in
 
managing priorities and sensitive matters. They thrive in a fast-paced, mission-driven
 
environment and contribute to a culture of professionalism, inclusion, and collaboration.
 
 
Executive Support
<ul><li>Provide high level administrative and strategic support to the Chief Executive Officer
</li></ul>and executive leadership team
<ul><li>Manage executive calendars, communications, meeting coordination, and follow-up on
</li></ul>action items and deliverables.
<ul><li>Draft, review, and edit correspondence, reports, and presentations with minimal
</li></ul>supervision.
<ul><li>Coordinate logistics, materials, and documentation for leadership and board meetings,
</li></ul>and prepare minutes and summaries.
<ul><li>Exercise independent judgment in prioritizing requests, managing competing demands,
</li></ul>and safeguarding confidential information.
<ul><li>Oversee select organizational projects and ensure deadlines are met.
</li><li>Develop and maintain efficient administrative systems and procedures to enhance
</li></ul>executive team operations.
 
 
Human Resources
<ul><li>Partner with the Chief of Staff to support and implement HR policies, processes, and
</li></ul>initiatives.
<ul><li>Manage and improve recruitment workflows, including job postings, candidate
</li></ul>communications, and hiring coordination. 
</div></div><div><div><div><ul><li>Oversee onboarding and offboarding processes, ensuring compliance with internal
</li></ul></div><div>policies and applicable laws.
<ul><li>Maintain HRIS accuracy and integrity, managing changes to employee records,
</li></ul></div><div>compensation updates, and performance tracking.
<ul><li>Support benefits administration, compliance filings, and employee relations
</li></ul></div><div>documentation.
<ul><li>Coordinate the annual performance review cycle and assist in identifying training and
</li></ul></div><div>professional development needs.
<ul><li>Assist in the development, revision, and communication of HR policies and the
</li></ul></div><div>employee handbook.
<ul><li>Contribute to initiatives that strengthen employee engagement, culture, and retention. 
</li></ul></div> 
Organizational &amp; Administrative Support
<ul><li>Serve as a trusted liaison between executive leadership and staff, ensuring clear and
</li></ul>effective internal communication.
<ul><li>Help coordinate all-staff meetings, retreats, and internal engagement events.
</li><li>Collaborate with Finance and Operations on cross-departmental projects, process
</li></ul><div>improvements, and data management.
<ul><li>Take initiative in identifying opportunities for improved efficiency and consistency
</li></ul></div>across organizational systems.
 
 
General
<ul><li>Provide leadership and administrative support for organizational initiatives and special
</li></ul>projects.
<ul><li>Support development, community engagement, and public events as needed.
</li><li>Perform other responsibilities as assigned by the Chief Executive Officer or Chief of
</li></ul>Staff.
 
 
REQUIRED MINIMUM QUALIFICATIONS
<ul><li>2&ndash;5 years of progressively responsible experience in executive administration, human
</li></ul>resources, or operations, preferably in a nonprofit or mission-driven organization.
<ul><li>Demonstrated ability to exercise independent judgment, handle confidential
</li></ul>information, and make decisions aligned with organizational priorities.
<ul><li>Strong organizational and time management skills with attention to detail and follow-</li></ul>
through.
<ul><li>Excellent written and verbal communication skills.
</li><li>Experience with HRIS systems and Google Workspace required; familiarity with Paycom
</li></ul><div>a plus.
<ul><li>Proven ability to manage multiple priorities in a fast-paced environment.
</li><li>Commitment to professionalism, integrity, and a collaborative approach.
</li><li>Availability for occasional evening or weekend meetings or events.
</li><li>Commitment to the mission of the JCC East Bay. 
</li></ul></div></div></div><div><div> 
The salary range for this position is $69,000 - $75,000 annually. This is a full-time, onsite role.
 
Excellent benefits including medical, dental, vision, vacation, sick pay, and holidays (including
 
Jewish).
 
 
The JCC East Bay is an Equal Opportunity Employer and makes employment decisions on the
 
basis of merit. JCC East Bay policy prohibits unlawful discrimination in accordance with federal,
 
state, and local laws. The JCC East Bay complies with the Americans with Disabilities Act and is
 
committed to providing reasonable accommodations for people with disabilities. If you require
 
particular accommodations during the application and interview process, please inform us of
 
your needs so that we can provide accordingly.
 
 
Systemic inequities in hiring have caused women, people of color, LGBTQ+ folks, and others to
 
apply to jobs only if they meet all of the qualifications. The JCC East Bay encourages you to apply
 
anyway, as no one ever meets 100% of the qualifications. We look forward to your application.</div></div></div>

Executive & HR Coordinator

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