executive coordinator

Prime System Solutions

<div>
 
 Location:
 
 Lahore
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 Experience Required:
 
 2-4 Years
 
 
 We are seeking a detail-oriented and proactive CEO Office Coordinator to support the Chief Executive Officer in managing daily operations, communications, and cross-functional coordination. The ideal candidate will ensure smooth workflow, provide administrative and project support, and act as a central point of contact between the CEO's office and internal/external stakeholders. This role requires strong organizational skills, discretion, and the ability to thrive in a fast-paced environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate and manage the CEO's calendar, schedules, meetings, and travel arrangements
 </li>
 <li>
 Serve as a liaison between the CEO and internal teams, clients, and external partners
 </li>
 <li>
 Assist in tracking and following up on projects, tasks, and deadlines to ensure timely completion
 </li>
 <li>
 Prepare and organize meeting agendas, presentations, reports, and documentation for leadership
 </li>
 <li>
 Facilitate effective communication and information flow between the CEO's office and departments
 </li>
 <li>
 Support the CEO in decision-making processes by gathering data, conducting research, and preparing summaries
 </li>
 <li>
 Maintain records, confidential files, and correspondence in an organized manner
 </li>
 <li>
 Coordinate logistics for board meetings, conferences, and stakeholder engagements
 </li>
 <li>
 Contribute to office operations and process improvements to enhance efficiency
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in business administration, Management, or related field (preferred)
 </li>
 <li>
 2-4 years of experience in a coordinator, executive support, or administrative role
 </li>
 <li>
 Strong organizational and time-management skills with the ability to multitask and prioritize effectively
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom, etc.)
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Professional demeanor, discretion, and the ability to handle sensitive information
 </li>
 <li>
 A proactive mindset with problem-solving skills and adaptability in a fast-paced setting.
 </li>
 </ul>
</div>

Executive Coordinator

Iberianz

Job Title: MTO &ndash; Executive CoordinatorCompany Location: Nazimabad, Karachi, PakistanJob Type: Full-time | On-site (Nazimabad Office)Reports To: CEO &ndash; Based in Texas, USAJob DescriptionWe are offering an exciting Management Trainee Officer - Executive Coordination for motivated individuals who want to build their careers in corporate leadership support.As an MTO &ndash; Executive Coordinator, you will undergo on-the-job learning while supporting our CEO in managing daily schedules, facilitating communication, and handling executive-level tasks from our Karachi-based office. This role is designed to provide hands-on training, mentorship, and exposure to international business operations.Responsibilities<ul><li>Learn to manage and coordinate the CEO&rsquo;s daily calendar across multiple time zones.</li><li>Assist in scheduling and organizing virtual meetings (Google Workspace, Zoom, Teams).</li><li>Draft and manage professional email correspondence under guidance.</li><li>Prepare reports, summaries, and dashboards using Microsoft Excel.</li><li>Document meeting minutes and follow up on assigned tasks.</li><li>Maintain well-organized records and digital documentation.</li><li>Liaise with internal and external stakeholders to ensure smooth workflow.</li></ul>Required Skills &amp; Qualifications<ul><li>Proficiency in Google Workspace and Microsoft Excel</li><li>Familiarity with Trello, Notion, or Asana (preferred)</li><li>Strong organizational and multitasking abilities</li><li>Proactive, detail-oriented, and eager to learn</li><li>Tech-savvy mindset with adaptability to new tools and processes</li></ul>Experience Level<ul><li>Entry-level (Fresh graduates encouraged to apply)</li><li>Ideal for individuals seeking to begin their career journey through structured training and exposure to executive coordination.</li></ul>Education<ul><li>Bachelor&rsquo;s or Master&rsquo;s (or currently pursuing) in Business Administration, Computer Science, or a related discipline</li></ul>Language Requirements<ul><li>Excellent verbal and written communication in English.</li></ul>Key Traits:<ul><li>Proactive and eager to learn</li><li>Highly organized and detail-oriented</li><li>Strong multitasking and time management skills</li><li>Tech-savvy and adaptable</li></ul>What We Offer:<ul><li>A dynamic and collaborative work environment.</li><li>Paid leaves and opportunities for professional growth.</li><li>Saturday Sunday Off</li><li>Medical Insurance</li></ul>Additional Information:<ul><li>Job Timings: 03:00 PM - 12:00 AM (Monday - Friday)</li><li>Location: On-site, Nazimabad, Karachi</li></ul>Job Type: Full-timePay: Rs30,000.00 - Rs35,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Location:<ul><li>Karachi (Preferred)</li></ul>Work Location: In person

MTO – Executive Coordinator

Venus Group

We are looking for a proactive and detail-oriented AM/Executive Coordinator to support our Import &amp; Export operations. The ideal candidate will have strong organizational skills, a positive attitude, and the ability to handle documentation and coordination tasks effectively.Key Responsibilities:<ul><li>Maintain accurate import/export records and documentation.</li><li>Handle Private Bond &amp; EFS-related documents with accuracy.</li><li>Liaise with Customs authorities for clearance and compliance matters.</li><li>Ensure timely preparation and submission of required paperwork.</li><li>Provide coordination support to management and internal teams.</li><li>Perform basic administrative tasks such as typing, data entry, and filing.</li><li>Assist in process improvements and demonstrate a willingness to learn.</li></ul>Requirements:<ul><li>Graduate / Intermediate (Inter) qualification.</li><li>Basic computer literacy and typing skills.</li><li>Strong record-keeping and documentation management ability.</li><li>Good communication and coordination skills.</li><li>Self-motivated with a can-do attitude and eagerness to learn.</li><li>Prior experience in import/export documentation will be an advantage.</li></ul>Job Type: Full-timeWork Location: In person

AM / Executive Coordinator – Import & Export Documentation

SMSO General Trading LLC

Key Responsibilities:<ul><li>Administrative &amp; Office Support</li><li>Manage the CEO&rsquo;s calendar, appointments, and daily schedules.</li><li>Prepare and circulate meeting agendas, take minutes, and follow up on action items.</li><li>Handle confidential documents and information with discretion.</li><li>Communication &amp; Coordination</li><li>Act as the first point of contact between the CEO and internal/external stakeholders.</li><li>Draft, review, and manage correspondence, reports, and presentations.</li><li>Screen phone calls, emails, and requests, ensuring timely responses.</li><li>Travel &amp; Logistics</li><li>Arrange travel bookings, hotel reservations, visas, and transportation.</li><li>Prepare detailed itineraries and ensure smooth execution of travel plans.</li><li>Meetings &amp; Events</li><li>Organize board meetings, management meetings, and company events.</li><li>Ensure proper setup, documentation, and logistics for all executive engagements.</li><li>Task &amp; Project Follow-Up</li><li>Track important deadlines and remind the CEO of pending tasks.</li><li>Support in preparation of reports, presentations, and proposals.</li><li>Assist in managing special projects as assigned by the CEO.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years of experience in an Executive Assistant/Personal Assistant role.</li><li>Excellent command of English (Arabic is an advantage).</li><li>Strong organizational and time management skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and scheduling tools.</li><li>Discretion and ability to handle confidential information.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to multitask and work under pressure in a fast-paced environment.</li></ul>Job Type: Full-timePay: AED10,000.00 - AED17,000.00 per monthLanguage:<ul><li>Russian (Required)</li></ul>

Executive Coordinator (Female Russian Speaking)

Accutree Consulting

Job Title: Executive Assistant &amp; Operations Coordinator Location: Riyadh, Saudi Arabia.About UsWe are expanding in the MEA region and seeking an Entry-Level Executive Assistant &amp; Operations Coordinator to support our MEA VP and regional operations.Key Responsibilities<ul><li>Executive Support: Calendar management, travel arrangements, expense tracking, and confidential correspondence.</li><li>Operations Coordination: Support strategic planning, customer engagement, project tracking, and cross-functional collaboration.</li><li>Follow-up &amp; Accountability: Document action items from meetings and ensure timely execution.</li><li>Reporting &amp; Forecasting: Assist in weekly, monthly, and quarterly reports, supporting accurate forecasts and business planning.</li><li>Client &amp; Stakeholder Liaison: Serve as a point of contact for internal teams, clients, and external partners.</li><li>Office &amp; Event Management: Oversee office logistics, supplies, and event coordination.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Strong organizational, follow-up, and project coordination skills.</li><li>Excellent communication (written &amp; verbal) and stakeholder management.</li><li>Analytical mindset with the ability to interpret data and generate insights.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Adaptable, proactive, and able to thrive in a fast-paced environment.</li></ul>What We Offer<ul><li>Growth and career development opportunities.</li><li>A dynamic, inclusive, and supportive work environment.</li><li>Opportunity to make a meaningful impact in a rapidly growing cybersecurity company.</li></ul>Job Types: Full-time, Permanent

Executive Assistant & Coordinator

Al Majed Group

Location: Doha, Qatar Reports To: Vice ChairmanPosition Overview <ul><li>We are seeking a highly capable, discreet, and business-savvy Executive Business Coordinator to support our Vice Chairman, in managing his office and overseeing operations of our premium luxury brands portfolios.This role goes beyond traditional secretarial duties &ndash; the selected candidate will function as a right hand to the Vice Chairman, ensuring that his office operates seamlessly while proactively supporting brand relationships, business decisions, and high-level communications.</li></ul>Key Responsibilities<ul><li>Office &amp; Business Coordination</li><li>Manage the Vice Chairman&rsquo;s daily schedule, meetings, and priorities with utmost efficiency.</li><li>Act as the primary liaison with brand principals, business partners, and internal teams.</li><li>Track, follow up, and report on key business actions and commitments.</li><li>Luxury Brand &amp; Business Support</li><li>Prepare correspondence, presentations, and business updates for luxury watch/jewelry brands.</li><li>Coordinate private client events, product launches, and VIP experiences.</li><li>Maintain a high level of product and brand awareness to support informed decision-making.</li><li>Confidential &amp; Strategic Support</li><li>Handle sensitive information with discretion and professionalism.</li><li>Draft and review confidential communications, agreements, and reports.</li><li>Support strategic projects and ensure timely execution of critical tasks.</li></ul>Candidate Profile<ul><li>Experience: Minimum 5&ndash;8 years as an Executive Assistant/Office Manager supporting C-Suite executives, preferably in luxury retail, or high-net-worth client environments.</li><li>Skills &amp; Competencies:</li><li>Exceptional organizational and multitasking skills.</li><li>Strong written and verbal communication ,English essential.</li><li>Business acumen with the ability to anticipate needs and make sound judgments.</li><li>High-level proficiency in MS Office Suite and business communication tools.</li><li>Personality &amp; Attributes:</li><li>Impeccable discretion, diplomacy, and professionalism.</li><li>Confident, proactive, and able to operate independently.</li><li>Culturally aware and polished, comfortable engaging with global luxury brands and VIP clients.</li></ul>Job Type: Full-time

Executive Business Coordinator / Secretary

Marsh McLennan

<div><div>We are actively seeking a highly skilled Executive Search Coordinator and Executive Assistant to play a pivotal role in overseeing and enhancing the candidate and client experiences throughout the recruitment life cycle. This position is essential for ensuring a seamless and efficient process, fostering strong relationships with both candidates and clients, and contributing to the overall success of our recruitment efforts. The ideal candidate will possess exceptional organizational and communication skills, strong reporting (Excel and PPT), a keen attention to detail, and a proactive approach to problem-solving.
In addition, the ideal candidate will possess extensive experience in managing the schedules and administrative needs of senior executives, demonstrating exceptional organizational, coordination, and time management skills. Your proven capacity for critical thinking and proactive anticipation of needs, combined with strong judgment and decision-making abilities, will be key to your success in this role.
We will count on you to:<ul><li>
Oversee and enhance the candidate and client experiences throughout the recruitment lifecycle, ensuring a seamless and efficient process.</li><li>
Provide comprehensive reporting using Excel and PowerPoint, maintaining accurate records of candidate interactions, interview feedback, and recruitment metrics.</li><li>
Develop and manage executive search tools and documents, including candidate slates and Statements of Work (SOW).</li><li>
Support the Global Talent Acquisition Leader with executive assistance, including diary management, travel arrangements, and expenses.</li><li>
Organize and coordinate candidate and client interviews, managing logistical details and stakeholder communication.</li><li>
Manage and update information in our Applicant Tracking System (Workday), ensuring data accuracy and integrity.</li><li>
Build and maintain strong relationships with C-Suite executives, stakeholders, and clients to deliver high-level professional service.</li></ul>
What you need to have:<ul><li>
Advanced skills in Excel and PowerPoint.</li><li>
Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>
Strong organizational, coordination, and time management skills.</li><li>
Excellent communication and interpersonal skills, with the ability to build relationships with senior stakeholders.</li><li>
Proven ability to deliver high-quality work under strict deadlines.</li><li>
Solid focus on candidate care and customer service.</li><li>
Demonstrated dedication to supporting team members and achieving outcomes.</li></ul>
What makes you stand out:<ul><li>
PowerBI experience and reporting capabilities (desirable).</li><li>
Working knowledge of Workday as a recruitment platform (desirable).</li><li>
Self-confidence and excellent negotiation skills.</li><li>
Demonstrated commitment to quality, service delivery, and continuous improvement.</li><li>
Highly developed relationship management skills and attention to detail.</li><li>
Ability to thrive in a fast-paced, collaborative environment.</li></ul> 
Marsh McLennan&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279; (NYSE: MMC) is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279; and Oliver Wyman&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit marshmclennan.com&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;, or follow on &#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;LinkedIn&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279;&#65279; and X. 
 
Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, caste, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. 
 
Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one &ldquo;anchor day&rdquo; per week on which their full team will be together in person.</div></div>

Executive Search Coordinator & Executive Assistant

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