executive coordinator

Omaha Children's Museum

<div><p><b>Job Title</b>: Executive Coordinator</p><p><b>
Employment Status:</b> Full-Time, Salary | Exempt</p><p><b>
Location:</b> On Site | In Person</p><p><b>
Department</b>: Administration<br>
<b>Reports To</b>: Chief Executive Officer (CEO)</p><p></p><p><b><i><br>
We value a diverse workforce and inclusive culture. OCM encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, disability, or veteran status.</i></b></p><p></p><p><b><br>
Mission: </b>To engage the imagination and create excitement about learning.</p><p></p><p><b><br>
Who We Are: </b>Omaha Children&rsquo;s Museum (OCM) is a mission-driven nonprofit that has enriched the lives of children for 50 years. We believe that behind every great organization are great people, and we are committed to building a team that reflects the passion, creativity, and diversity of the community we serve. We welcome and encourage all qualified applicants who share our vision and want to make a meaningful impact through our mission.</p><p>
OCM is a vibrant, hands-on environment created to spark curiosity and inspire creativity through engaging exhibits, workshops, and events. We are dedicated to fostering an inclusive, educational, and joyful space that supports every child&rsquo;s learning and growth. Our mission extends far beyond our walls&mdash;we strive to be a trusted community hub for early childhood development, partnering with childcare providers, teens, young parents, and early childhood advocates to support and strengthen the families of our region.</p><p></p><p><b><br>
Position Summary:</b></p><p>
The Executive Coordinator provides high‑level administrative, operational, and project support to the Chief Executive Officer (CEO) and senior leadership team at Omaha Children&rsquo;s Museum (OCM). This role ensures smooth day‑to‑day operations, supports strategic initiatives, and strengthens communication and coordination across departments, the Board of Directors, and external partners. The Executive Coordinator represents OCM with professionalism, discretion, and a strong commitment to the museum&rsquo;s mission.</p><p></p><p><b><br>
Key Responsibilities:</b></p><p><b>
Executive Support</b></p><ul><li>
Provide direct administrative support to the CEO, including calendar management, meeting preparation, travel coordination, and correspondence.</li><li>
Prepare, edit, and organize documents, presentations, and reports.</li><li>
Assist with tracking organizational priorities, deadlines, and follow‑up actions.</li><li>
Maintain confidentiality and handle sensitive information with discretion.</li></ul><p><b>
Board &amp; Committee Support</b></p><ul><li>
Coordinate Board of Directors and committee meetings, including scheduling, agenda preparation, materials distribution, and minute‑taking.</li><li>
Maintain accurate records, rosters, and governance documents.</li><li>
Support communication between board members and museum leadership.</li></ul><p><b>
Project &amp; Operational Coordination</b></p><ul><li>
Assist with cross‑departmental projects, ensuring timelines, deliverables, and communication remain on track.</li><li>
Support museum initiatives such as strategic planning, annual reporting, and special projects.</li><li>
Help coordinate executive‑level events, donor meetings, and community engagements.</li></ul><p><b>
Communication &amp; Relationship Management</b></p><ul><li>
Serve as a professional point of contact for internal and external stakeholders, including donors, partners, vendors, and community leaders.</li><li>
Draft and manage executive‑level communications, including emails, memos, and announcements.</li><li>
Support donor stewardship activities in collaboration with the Development team.</li></ul><p><b>
Administrative &amp; Office Management</b></p><ul><li>
Maintain organized digital and physical filing systems.</li><li>
Support invoice processing, expense tracking, and budget monitoring for executive‑level activities.</li><li>
Assist with onboarding and orientation for new leadership team members.</li><li>
Provide general administrative support to ensure efficient office operations.</li></ul><p><b>
Qualifications</b></p><ul><li>
Proven experience in executive support, office management, nonprofit administration, or a related field.</li><li>
Exceptional organizational skills with the ability to manage multiple priorities.</li><li>
Strong written and verbal communication skills.</li><li>
High level of professionalism, discretion, and judgment.</li><li>
Proficiency with Microsoft Office Suite, Adobe Acrobat, and comfort with CRM or project‑management tools.</li><li>
Ability to work independently, anticipate needs, and maintain a proactive approach.</li><li>
Commitment to the mission and values of Omaha Children&rsquo;s Museum.</li></ul><p><b>
Preferred Qualifications &amp; Competencies:</b></p><ul><li>
Bachelor's degree in Business Administration, Communications, or a related field preferred.</li><li>
Minimum of 2 years&rsquo; experience in executive support, strategic coordination, or project coordination, preferably in a nonprofit, museum, or fundraising environment.</li><li>
Strong organizational, project management, and written and verbal communication skills, with excellent attention to detail and follow-through.</li><li>
Proven ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced setting.</li><li>
Demonstrated ability to facilitate meetings and planning sessions with diverse stakeholders and teams.</li><li>
Strong interpersonal skills with the ability to build relationships and interact professionally with donors, Board members, partners, and staff.</li><li>
Familiarity with nonprofit governance and experience supporting Board communication and engagement.</li><li>
High level of discretion, emotional intelligence, and sound professional judgement.</li><li>
Adaptable, proactive, and able to work both collaboratively and independently.</li></ul><p><b>
Physical Qualification:</b></p><ul><li>
Perform repetitive tasks, including administrative work and designing resources using computer software programs</li><li>
Push or pull equipment, such as a small flatbed and wheeled cases</li><li>
Lift and carry items up to 20 pounds, including audio visual equipment and file boxes.</li></ul><p><b>
Compensation</b>: $45,000-$55,000 plus benefits</p><p><i>
Qualifications and experience will be considered in the compensation for this position.</i></p><p><i><br>
Reasonable accommodations will be provided to qualified individuals in accordance with the applicable federal, state, and local law. If reasonable accommodation is needed to participate in the hiring process, to perform the essential functions of the job, and/or to receive other benefits and privileges of employment, please contact </i><i>HR@ocm.org</i><i>.</i></p><p></p><p><b><br>
To Apply</b></p><p>
Please follow the application steps on our website or submit your cover letter and resume via email to <i>HR@ocm.org</i>, and include the job role in the subject line.</p></div>

Executive Coordinator

Boston Center for the Arts

<div><p>We support working artists to create, perform, and exhibit new works; develop new audiences; and connect the arts to community. Join us.</p>
<h4 class="jobSectionHeader"><b>
We are &mdash;</b></h4>
<ul><li>Leadership, staff, artists, and members who work together to engage new artists, invite artistic risk, provoke change, and move audiences;</li>
<li>A thriving arts complex where we incubate a dynamic and eclectic mix of theatre, dance, music, visual arts, and art that defies categorization;</li>
<li>Fertile ground for artists to experiment, create, exhibit, and perform;</li>
<li>A vibrant and inclusive gathering place where diverse artists, mentors, patrons, and public engage to collaborate and generate cultural community.</li></ul></div><p></p>
<br><b>Executive Coordinator</b>
<br><div><div><p><b>About Boston Center For The Arts</b></p>
<p>
Boston Center for the Arts (BCA) is a multidisciplinary cultural campus in Boston&rsquo;s South End, home to artist studios, arts organizations, exhibition and performance spaces that together create a dynamic ecosystem of creativity and programming.<br>
Through its residencies and initiatives, BCA serves as an epicenter for an expanding cohort of artists working across all disciplines, and has catalyzed careers by providing fertile ground for experimentation and artistic risk-taking. At its core is the historic Cyclorama, whose distinctive 360-degree form reflects a legacy of immersive storytelling and continues to inspire new experimentation at the intersection of art and technology.<br>
At a time of significant institutional transformation, BCA is deepening partnerships with the City of Boston and cultural leaders across the region while advancing bold commitments in governance, artistic leadership, capital planning, and civic collaboration. Under the leadership of its CEO and first-ever Artistic Director, BCA is building a more connected, artist-centered, and partnership-driven future for the organization and the broader creative community.</p>
<p><b>
Position Concept</b></p>
<p>
The Executive Coordinator to the Chief Executive Officer (CEO) provides high-level administrative, operational, and strategic coordination support to the CEO and serves as a key partner in supporting board operations, institutional initiatives, and cross-departmental coordination across the organization.<br>
This role is responsible for managing executive scheduling and communications while also supporting Board of Directors engagement, vendor and contract coordination, office operations, and special projects aligned with BCA&rsquo;s evolving institutional priorities and long-term strategic vision.<br>
The Executive Coordinator serves as a central organizational liaison, facilitating communication, coordination, and follow-through across leadership, staff, board members, artists, partners, vendors, and external stakeholders. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a dynamic and collaborative environment.</p>
<p><b>
Key Responsibilities</b></p>
<p><b>
Executive Support</b></p>
<ul>
<li>Manage the CEO&rsquo;s calendar, scheduling, travel coordination, and meeting logistics.</li>
<li>Prepare agendas, briefing materials, presentations, and follow-up documentation.</li>
<li>Create internal and external communications on behalf of the CEO.</li>
<li>Manage prioritizing and coordinating time-sensitive projects and organizational initiatives.</li>
<li>Maintain confidentiality and professionalism in all aspects of the role.</li>
</ul>
<p><b>Board Relations and Governance Support</b></p>
<ul>
<li>Manage Board of Directors and committee meetings, including scheduling, materials preparation, logistics, and follow-up.</li>
<li>Manage board calendars, governance records, and organizational documentation.</li>
<li>Responsible for tracking board action items, deadlines, and ongoing committee work.</li>
<li>Manage communication and coordination between board members, leadership, and staff.</li>
<li>Assist with onboarding materials and engagement for new board members.</li>
</ul>
<p><b>Vendor and Contract Coordination</b></p>
<ul>
<li>Manage vendor onboarding, contracts, renewals, and related documentation.</li>
<li>Manage timelines, approvals, deliverables, and organizational agreements.</li>
<li>Coordinate service agreements, consultants, and institutional partnerships.</li>
<li>Serve as an internal point of coordination between departments and external vendors.</li>
</ul>
<p><b>Office and Administrative Operations</b></p>
<ul>
<li>Manage the day-to-day coordination and functioning of the office environment.</li>
<li>Responsible for mail, deliveries, supply ordering, and general administrative operations.</li>
<li>Responsible for welcoming and assisting guests, board members, artists, partners, and visitors.</li>
<li>Manage meeting logistics, hospitality, and onsite coordination for leadership meetings and organizational gatherings.</li>
<li>Maintain organized administrative systems, files, and shared operational processes.</li>
</ul>
<p><b>Organizational Coordination and Special Projects</b></p>
<ul>
<li>Assist with institutional initiatives, events, and strategic projects led by the CEO.</li>
<li>Support coordination across departments to ensure timely communication and execution.</li>
<li>Manage and track organizational priorities, timelines, and implementation processes.</li>
<li>Project management connected to governance initiatives, partnerships, fundraising activity, and campus planning efforts.</li>
</ul>
<p><b>Qualifications</b></p>
<ul>
<li>3-5+ years of experience in executive support, office management, operations coordination, or related administrative roles.</li>
<li>Experience supporting senior executives, boards, contracts, or complex organizational operations preferred.</li>
<li>Strong organizational and project coordination skills with exceptional attention to detail.</li>
<li>Demonstrated ability to manage multiple priorities and maintain professionalism in a fast-paced environment.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Strong interpersonal skills and the ability to work collaboratively across departments and with external stakeholders.</li>
<li>Proficiency with Microsoft Office, Google Workspace, and scheduling/project management systems.</li>
<li>Interest in arts, culture, and nonprofit work preferred.</li>
</ul>
<p><b>Compensation &amp; Benefits</b></p>
<ul>
<li>Salary range: <b>$65,000 &ndash; $75,000</b> commensurate with experience. This is an exempt position.</li>
<li>Boston Center for the Arts offers 4 weeks of paid time off, and 2 weeks of additional paid administrative closure.</li>
<li>Benefits: 80% BCA-sponsored health, dental, and vision insurance; flexible spending plans, life and disability; and a 403(b) retirement savings plan.</li>
<li>This is primarily an in-person position with 1 work-from-home day per week + a bank of remote days to use throughout the year.</li>
<li>Complimentary tickets to BCA and BCA partner events and performances.</li>
</ul>
<p></p><p><b>Please submit a resume and a cover letter with your application. Applications will be reviewed on a rolling basis.</b><br>
<i>Boston Center for the Arts is an Equal Opportunity Employer. The BCA prohibits discrimination based upon an individual&rsquo;s age, ancestry, citizenship, color, creed, disability, ethnicity, marital status, national origin, race, religion, sex, gender, sexual orientation, veteran status, or any other characteristics protected by applicable federal, state or local law.</i></p></div></div><p></p>

State of Kansas

<p></p><div><div><div><p><b>Important Recruitment Information for this vacancy</b></p><p>
The Department of Commerce participates in the E-Verify program.</p><p></p><p><b>
Agency Information:</b></p><p>
As the state&rsquo;s lead economic development agency, the Kansas Department of Commerce strives to empower individuals, businesses and communities to achieve prosperity in Kansas. Commerce accomplishes its mission by developing relationships with corporations, site location consultants and stakeholders in Kansas, the nation and world. Our strong partnerships allow us to help create an environment for existing Kansas businesses to grow and foster an innovative, competitive landscape for new businesses. Through Commerce&rsquo;s project successes, Kansas was awarded Area Development Magazine&rsquo;s prestigious Gold Shovel award in 2021, 2022, 2023 and 2024, and was awarded the 2021 and 2022 Governor&rsquo;s Cup by Site Selection Magazine.</p><p>
The Kansas Department of Commerce administers the <b>KANSAS</b>WORKS workforce system, which links businesses, job seekers, educational institutions and training providers to ensure the state&rsquo;s workforce is equipped to meet industry needs.</p><p>
Learn more at kansascommerce.gov</p><p></p><p><b>
About the Position</b></p><p><b>
Position Description</b></p><p><b>
Who can apply: </b>Open to all</p><p><b>
Classified/Unclassified Service: </b>Classified</p><p><b>
Full-Time/Part-Time: </b>Full-Time</p><p><b>
Work Schedule: </b>Monday-Friday, 8:00 am to 5:00 pm</p><p><b>
Eligible to Receive Benefits: </b>Yes</p><p><b>
Veterans' Preference Eligible: </b>Yes</p><p><b>
Job Posting closes: </b>June 11, 2026</p><p></p><p><b>
Compensation: </b>$20.33 hourly</p><ul><li><i>Salary can vary depending upon education, experience, or qualifications.</i></li></ul><p></p><p><b>
Employment Benefits</b></p><p>
Comprehensive medical, mental, dental, vision, and additional coverage</p><p>
Sick &amp; Vacation leave</p><p>
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave</p><p>
Paid State Holidays (designated by the Governor annually)</p><p>
Fitness Centers in select locations</p><p>
Employee discounts with the STAR Program</p><p>
Retirement and deferred compensation programs</p><p>
Visit the Employee Benefits page for more information&hellip;</p><p></p><p><b>
Position Summary &amp; Responsibilities</b></p><p><b>
Position Summary:
</b></p><p>This position coordinates high-impact apprenticeship training programs, executive-level administrative operations, and federally regulated workforce initiatives. Manages training logistics, event coordination, and H-2A program administration while ensuring seamless operations, regulatory compliance, and exceptional support for statewide workforce development efforts.</p><p><b>
Job Responsibilities may include but are not limited to the following:</b></p><ul><li>
Independently performs advanced administrative support for ROMs and Workforce Center leadership, including coordination of office operations and regional priorities.</li><li>
Performs advanced administrative functions including preparation, review, and processing of vouchers (travel reimbursements, invoices, and supply requisitions) ensuring compliance with state fiscal policies and documentation standards.</li><li>
Serves as a member of the Workforce Center leadership team, contributing to operational planning, continuous improvement initiatives, and training strategy development.</li><li>
Independently coordinates scheduling and delivery of Dept of Commerce Registered Apprenticeship related instruction, training sessions, and program events.</li><li>
Monitors program timelines and ensures alignment with apprenticeship standards, reporting requirements, and performance goals.</li><li>
Identifies and recommends process improvements to strengthen program delivery, data tracking, and compliance monitoring.</li><li>
Independently prepares, reviews, and processes H-2A job orders, applications, and required federal documentation in compliance with U.S. Department of Labor regulations.</li><li>
Supports continuous improvement efforts related to workflow efficiency, documentation standards, and regulatory compliance.</li></ul><p></p><p><b>
Qualifications</b></p><p><b>
Minimum Qualifications:
</b></p><ul><li>High School Diploma or GED</li><li>
Four years of experience in general officer, clerical or administrative support work.</li></ul><p>
Education may be substituted for experience as determined relevant by the agency.</p><ul><li>
Valid Driver License and ability to travel to communities throughout the local area or other assigned locales. On rare occasions, overnight travel will be required.</li></ul><p><b>
Preferred Qualifications:</b></p><ul><li>
Bi-lingual a plus, but not required</li><li>
Experience presenting material to groups of people</li><li>
Administrative and marketing skills preferred</li></ul><p></p><p><b>
Post-Offer, Pre-employment Requirements:
</b></p><p>Kansas Tax Clearance Certificate required in accordance with Executive Order 2004-03. Each applicant (even non-residents) who is selected for a State of Kansas job vacancy must apply for a Tax Clearance Certificate within 10 days from the date of the offer letter by accessing the Kansas Department of Revenue's (KDOR) website at www.kdor.ks.gov/apps/taxclearance/Default.aspx .</p><p>
If you need assistance with the tax clearance, please contact KDOR at (785) 296-3199 or by email at kdor_specialprojects@ks.gov</p><p></p><p><b>
Recruiter Contact Information</b></p><p><b>
Name: Angie Krahe</b></p><p><b>
Email: angie.krahe@ks.gov</b></p><p><b>
Phone: 785.291.3568</b></p><p><b>
Mailing Address: 1000 SW Jackson Street; Suite 100, Topeka, KS</b><b> </b><b>66612</b></p><p></p><p><b>
Job Application Process</b></p><p>
First Sign in or register as a New User.</p><p>
Complete or update your contact information on the Careers&gt; My Contact Information page. *This information is included on all your job applications.</p><p>
Upload required documents listed below for the Careers&gt; My Job Applications page. *This information is included on all your job applications.</p><p>
Start your draft job application, upload other required documents, and Submit when it is complete.</p><p>
Manage your draft and submitted applications on the Careers&gt; My Job Applications page.</p><p>
Check your email and My Job Notifications for written communications from the Recruiter.</p><p>
Email &ndash; sent to the Preferred email on the My Contact Information page</p><p>
Notifications &ndash; view the Careers&gt; My Job Notifications page</p><p><i>
Helpful Resources at </i><i>jobs.ks.gov</i><i>: &ldquo;How to Apply for a Job &ndash; Instructions&rdquo; and &ldquo;How to Search for a Job &ndash; Instructions&quot;</i></p><p></p><p><b>
Required Documents for this Application to be Complete.</b></p><p><b>
Upload these on the Careers - My Job Applications page</b></p><p>
DD214 (if you are claiming Veteran&rsquo;s Preference)</p><p><b>
Upload these on the Attachments step in your Job Application</b></p><ul><li>
 Resume</li><li>
Cover Letter</li></ul><p><b><i>
Helpful Resources at </i></b><b><i>jobs.ks.gov</i></b><b><i>: &ldquo;How, What, &amp; Where do I Upload Documents&rdquo;</i></b></p><p></p><p><b>
How to Claim Veterans Preference</b></p><p>
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a &quot;veteran&quot;; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.</p><p>
Learn more about claiming Veteran&rsquo;s Preference</p><p></p><p><b>
How to Claim Disability Hiring Preference</b></p><p>
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.</p><p>
Learn more about claiming Disability Hiring Preference</p><p><b>
PLEASE NOTE: </b>The documentation verifying a person's eligibility for use of this preference should <i>not </i>be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:</p><p>
ATTN: Disability Hiring Preference Coordinator<br>
Office of Personnel Services<br>
Landon State Office Building<br>
900 SW Jackson, Rm 401<br>
Topeka, KS 66612</p><p></p><p><b>
Equal Employment Opportunity</b></p><p>
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.</p><p>
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.</p></div></div></div>

WHSP Medical

<p><b>Position: </b>Institute Operations &amp; Executive Coordinator, WHSP Institute</p><p><b>Location:</b> Brighton, MA - Full-time, on-site</p><p><b>Hours: </b>Approximately 9:00 a.m. - 6:00 p.m., with flexibility as the role requires</p><p><b>Position Overview</b></p><p>The Institute Operations &amp; Executive Coordinator is a multifaceted role responsible for the operational, administrative, and systems infrastructure that supports WHSP Institute's leadership team and day-to-day organizational functions. The successful candidate will bring both technical aptitude and strong administrative skills, and will be comfortable implementing organizational tools and systems while also providing reliable executive support across the Institute's leadership.</p><p>This is a full-time, on-site position at WHSP Institute headquarters in Brighton, MA.</p><p><b>About the WHSP Institute</b></p><p>The Women's Health, Sports &amp; Performance Institute is dedicated to improving the health, performance, and long-term well-being of female athletes. We believe that optimal health and optimal performance go hand in hand. Our mission is to inspire, empower, educate, and convene researchers, clinicians, and the broader sports community to advance our understanding of female athlete health and performance.</p><p>As a growing, mission-driven organization, WHSP turns research-backed insights into practical knowledge that athletes, coaches, athletic trainers, clinicians, parents, and sports organizations can use to improve health and performance. The Institute houses a state-of-the-art physiology laboratory, a high-performance gym with 3D biomechanical analysis capabilities, a research-grade metabolic kitchen, and dedicated research space, and partners with leading universities, sports organizations, and governing bodies to deliver peer-reviewed science, clinician education, and field-shaping best practices.</p><p><b>Key Responsibilities</b></p><p><b>Operational Systems and Infrastructure</b></p><ul><li>Lead implementation of key Institute organizational systems, including communications management, contact and relationship tracking, and administrative workflows, in coordination with the IT team and senior leadership</li><li>Develop and maintain documentation, protocols, and processes that support consistent, organized operations across the Institute and enable institutional knowledge to be shared effectively</li><li>Serve as the primary day-to-day owner and administrator of the Institute's core operational systems, ensuring they remain current, accessible, and fit for purpose as the organization grows</li></ul><p><b>Executive and Administrative Support</b></p><ul><li>Provide executive and administrative support to 2-4 Institute executives and key personnel, including scheduling, correspondence, logistics, and coordination</li><li>Handle organizational travel and logistics planning, expense management, conference registration, and event coordination for the leadership team</li><li>Represent the Institute in external meetings</li><li>Coordinate internal and external Institute and partner activities and events</li><li>Draft and edit professional correspondence and internal communications as needed</li><li>Support Board meeting logistics and preparation in coordination with the Managing Director</li></ul><p><b>Institute Operations</b></p><ul><li>Provide logistical support for Institute events, programs, and external engagements, including coordination with partners, vendors, and stakeholders</li><li>Manage general office administration, facilities coordination, and vendor relationships</li><li>Support new hire onboarding, team meeting logistics, and other organizational coordination functions</li><li>Adapt to organizational priorities and provide broad operational support across departments as needs evolve</li></ul><p><b>Required Qualifications and Characteristics</b></p><ul><li>Five or more years of experience in an operations, administrative, and/or executive support roles in a professional environment; prior experience supporting multiple principals or a leadership team preferred</li><li>Demonstrated ability to evaluate, implement, and manage organizational tools and systems, including CRM platforms, communications infrastructure, and workflow management software, and build processes that others can use independently</li><li>Strong proficiency in standard office productivity and scheduling software; comfort learning new systems quickly</li><li>Exceptional organizational skills, attention to detail, and consistent follow-through on commitments</li><li>Sound professional judgment and discretion in handling sensitive or confidential information</li><li>Strong written and verbal communication skills, including the ability to draft professional correspondence independently</li><li>Proactive, self-directed work style with the ability to manage competing priorities and anticipate organizational needs</li><li>Commitment to the mission of advancing female athlete health and performance</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Experience in an academic medicine, research, healthcare, or mission-driven nonprofit environment</li><li>Prior experience implementing or administering CRM or contact management systems in a small-to-midsize organization</li><li>Background in or enthusiasm for women's sports, health, or performance</li><li>Experience coordinating events, conferences, or major organizational programs</li><li>Familiarity with data privacy and compliance requirements relevant to healthcare or research settings</li></ul><p><b>What We Offer</b></p><ul><li>Opportunity to make a meaningful impact in women's sports and health</li><li>Direct partnership with senior leadership in a growing organization</li><li>Opportunity for personal and professional growth as the organization expands</li><li>Interaction with athletes, coaches, and thought leaders across women's sports</li><li>Dynamic, mission-driven work environment</li><li>Competitive salary and comprehensive benefits package</li></ul><p><b>How to Apply</b></p><p>Please submit your resume and a brief cover letter describing your fit for the role and outlining your interest in working at the intersection of women's health, sports, and performance to careers@whspinstitute.org. Please reference WHSP Institute Operations &amp; Executive Coordinator in the subject line of your email. Please include in your cover letter your earliest available and feasible start date on-site in Brighton, MA, as well as contact information for 3 references.</p><p><i>WHSP Institute is an equal opportunity employer. WHSP Institute provides equal employment opportunities to all employees and applicants for employment regardless of race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or military service.</i></p><p>Pay: From $80,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Operations management: 5 years (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Brighton, MA 02135: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Institute Operations & Executive Coordinator, WHSP Institute

District Support Services Center

<div><div><div><h2 class="jobSectionHeader"><b>Salary Range</b></h2><div><br>
<div><div>
</div><p>$64,989.46 - $84,486.50/annually, DOE</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Grade</b></h2><div><br>
<div><div>
</div><p>117</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Work Schedule</b></h2><div><br>
<div><div>
</div><p>Monday - Friday, 8am - 5pm</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Work Calendar</b></h2><div><br>
<div><div>
</div><p>12 Months</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Maricopa Summary</b></h2><div><br>
<div><div>
</div><p><b>10 Colleges. Unlimited Opportunities.</b></p><p><br>
The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision&mdash;<b>creating excellence in education for a better world.</b></p><p><br>
We focus on people&mdash;not profits.<br>
With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we&rsquo;re changing college.</p><p>
We don&rsquo;t just support our community&mdash;we help build it.<br>
We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.</p><p>
We believe our employees are our most valuable asset.<br>
Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.</p><p><br>
Join us in making a real difference in the lives of over 140,000 college students each year.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Benefits</b></h2><div><br>
<div><div>
</div><p>Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:</p><p>
Affordable and Comprehensive Benefits Package:</p><br>
<ul><li>
Nationwide Medical, Dental, and Vision Coverage</li><li>
Paid Time Off: Vacation, Sick Leave, and Personal Time</li><li>
20 Paid Observed Holidays</li><li>
Company-paid Life Insurance, AD&amp;D, and Short-Term Disability plans, with the option to purchase supplemental coverage</li><li>
Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions</li><li>
Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)</li><li>
Tuition Reimbursement for employees and dependents</li><li>
Annual Professional Development Funding</li><li>
Flexible Work Schedules</li></ul><p></p><p><br>
Employee Health &amp; Wellness Programs:</p><br>
<ul><li>
District-Wide Wellness Program with Workshops and Webinars</li><li>
Monthly Health &amp; Wellness Calendar and Newsletter</li><li>
Virta Diabetes Reversal Program and Support Groups</li><li>
Employee Assistance Program (EAP)</li><li>
Sight-On-Site Eye Care Services</li><li>
Pre-Retirement Planning Events</li><li>
Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Job Summary</b></h2><div><br>
<div><div>
</div><p>The <b>Executive Administrative Coordinator</b> provides C-suite executive level support to the President &amp; CEO of the Maricopa Community Colleges Foundation (MCCF). Secondarily, the position provides support to the leadership team including the Chief Operating Officer, Chief Development Officer and Fiscal Director.</p><p>
This position is the primary point of contact for internal and external constituencies on all matters pertaining to the Foundation and serves as the liaison to the MCCF Board of Directors; preparing agendas, presentations, developing minutes, acquiring financials, delivering communications and developing supporting documents. This position provides support to the President &amp; CEO for matters pertaining to the Chairman's Executive Council (CEC) and/or Governing Board.</p><p>
Work assignments and expectations are reflective of the district-wide and community focused scope of work. The <b>Executive Administrative Coordinator</b> organizes and coordinates executive outreach and external relations efforts and oversees special projects. This position works independently on projects and other assignments, from conception to completion, and handles a wide variety of activities and confidential matters with discretion, requiring a substantial amount of tact, judgment, and initiative.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Functions</b></h2><div><br>
<div><div>
</div><p>50% &ndash; President &amp; CEO Executive Support and Board Governance</p><ul><li>
Serve as the trusted Executive Assistant to the President &amp; CEO, anticipating needs, managing priorities, and ensuring seamless execution of executive responsibilities</li><li>
Manage the President &amp; CEO's complex and constantly changing calendar, exercising independent judgment to prioritize competing demands and strategically allocate executive time</li><li>
Serve as the primary point of contact for the President &amp; CEO, responding to inquiries, resolving issues independently when appropriate, and ensuring timely follow-up</li><li>
Prepare executive briefings, talking points, presentations, reports, correspondence, and meeting materials for Board meetings, community events, donor meetings, legislative visits, and executive presentations</li><li>
Research, compile, analyze, and summarize information to support executive decision-making and strategic initiatives</li><li>
Monitor and track strategic initiatives, organizational priorities, and executive action items to ensure timely completion and accountability across the organization</li><li>
Coordinate confidential executive communications involving personnel matters, legal issues, contracts, governance, and donor relations</li><li>
Serve as recording secretary for the Foundation Board of Directors and Executive Committee, ensuring accurate meeting minutes, official records, and compliance with governance requirements</li><li>
Coordinate all aspects of Board and committee meetings including annual calendars, agendas, board packets, resolutions, presentations, meeting logistics, minutes, action items, and follow-up</li><li>
Maintain accurate and confidential records related to board meetings including board policies, bylaws, committee rosters, governance documents, and historical records</li><li>
Ensure timely completion of Board action items and maintain tracking systems for Board requests and organizational follow-up</li><li>
Coordinate Board member orientation, onboarding, annual acknowledgements, conflict-of-interest statements, and governance documentation</li><li>
Maintain strong working relationships with Foundation Board members while providing exceptional customer service and responsiveness</li></ul><p>
30% &ndash; Executive Leadership Team &amp; Strategic Initiatives</p><ul><li>
Provide administrative and project support to the Chief Operating Officer, Chief Development Officer, and Fiscal Director</li><li>
Coordinate projects on behalf of the President &amp; CEO and executive leadership team</li><li>
Support the Resource Development Council by coordinating monthly planning meetings and Council meetings, including scheduling, agenda preparation, presentations, communications, reports, surveys, and special projects</li><li>
Assist with planning and execution of annual retreats, fundraising initiatives, and development activities</li><li>
Support event coordination efforts, including logistics, technology needs, space planning, and vendor coordination</li><li>
Plan and facilitate executive leadership meetings, retreats, strategic planning sessions, conferences, and events; serve as a point of coordination for executive projects and initiatives</li><li>
Conduct research and compile information and data to support executive reports, presentations, and decision-making</li><li>
Track deliverables, timelines, and action items to support operational and strategic objectives</li><li>
Assist with implementation of strategic initiatives by monitoring milestones, deadlines, risks, and deliverables</li><li>
Prepare executive dashboards, reports, and metrics for leadership review</li></ul><p>
15% &ndash; Office Operations and Administrative Coordination</p><ul><li>
Coordinate executive office workflow and establish systems that improve communication and information management</li><li>
Maintain executive filing systems, governance records, and confidential organizational documents in accordance with records retention requirements</li><li>
Maintain the appearance, functionality, and organization of the Foundation office</li><li>
Manage office supplies, equipment, and vendor coordination</li><li>
Process and distribute incoming and outgoing mail</li><li>
Greet Foundation guests and serve as liaison for office visitors</li><li>
Coordinate staff meetings, room scheduling, and shared calendars</li><li>
Act as liaison between the Foundation office and district departments, educational institutions, external organizations, and the public, managing information flow appropriately</li><li>
Assist with onboarding and coordination of new employees</li><li>
Recommend improvements to administrative policies, office systems, and workflows to enhance efficiency and effectiveness</li></ul><p>
5% &ndash; Special Projects and Other Duties</p><ul><li>
Support organizational planning by coordinating executive priorities, timelines, and implementation activities</li><li>
Identify opportunities to improve executive office operations through process improvement and technology solutions</li><li>
Perform highly confidential assignments requiring independent judgment and sound decision-making</li><li>
Perform special projects and other duties as assigned in support of the Foundation&rsquo;s mission and leadership priorities</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2><div><br>
<div><div>
</div><p>Bachelor&rsquo;s Degree from a regionally accredited institution in business administration and six (6) years of varied and increasingly responsible and complex office, secretarial or administrative office support experience including public contact. A minimum of two (2) years of experience supporting a C-suite executive level manager</p><p>
OR</p><p>
An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Desired Qualifications</b></h2>
<div>
<div></div><div><ul><li>Six or more years experience supporting a C-suite Executive</li><li>
Five or more years with non-profit board management</li><li>
Five or more years of experience coordinating, executing, and evaluating projects and activities</li><li>
Five or more years of experience working with a diverse group of people including internal and external</li><li>
Excellent communications skills as evidenced in cover letter and resume</li><li>
Documented experience developing and delivering presentations</li><li>
Intermediate experience with Microsoft Office Suite</li><li>
One year of full-time relevant MCCCD experience during the previous two years</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Special Working Conditions</b></h2><div><br>
<div><div>
</div><p>May be required to travel to one or all of the ten Maricopa Community Colleges to assist or train staff. May be required to work some evening and weekend hours.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
How to Apply</b></h2><div><br>
<div><div>
</div><p>Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.</p><p><br>
Additional materials will not be accepted after the job posting has closed.</p><p><b><br>
Missing materials or incomplete employment history </b><b>will not</b><b> be considered.</b></p><p><br>
Please ensure your materials clearly provide the following information.</p><ul><li>
Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.</li><li>
Indicate whether former or current employment is Full-Time or;</li><li>
Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)</li><li>
Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.</li><li>
Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.</li></ul><p>
Maricopa County Community College District (MCCCD) complies with the Americans with Disabilities Act (ADA) of 1990. Qualified applicants or candidates with disabilities can submit a reasonable accommodation request at any point in the hiring process, and MCCCD&rsquo;s policy is to provide reasonable accommodation unless such accommodation would cause an undue hardship. If a reasonable accommodation is needed, please contact the ADA Coordinator from the hiring campus location for assistance via email at adasupport@domail.maricopa.edu</p><p><br>
MCCCD is an Equal Opportunity Employer.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Posting Close Date</b></h2><div><br>
<div><div>
</div><p>Open until filled</p><p><br>
First Review: <b>Tuesday, August 18, 2026</b></p><p><br>
Applications received after the review date may not be screened</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
EEO, Title IX, &amp; Clery Act</b></h2><div><br>
<div><div>
</div><p>Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.</p><p><br>
Title IX of the Education Amendments of 1972, states: &quot;No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.&quot;</p><p><br>
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.</p><p><br>
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.</p></div></div></div></div></div><p></p>

Executive Administrative Coordinator

ACE Money Transfer

<div><b>About us:</b><h1 class="jobSectionHeader"><b>
ACE Money Transfer is a UK-based multinational company headquartered in Manchester, United Kingdom. ACE Money Transfer provides online remittance services to individuals in 28 countries across the UK, Europe, Canada, and Australia, enabling them to send money across borders in over 100 countries.</b></h1><b>
Job Role:</b><br>
<br>
<b>Executive Support Coordinator</b><b> - </b><b>Payments &amp; Banking Infrastructure</b><br>
<div><div><div><b>
Location</b></div><div> Pakistan - Remote</div><div><b> Reports To</b></div><div> Head of Payments &amp; Banking Infrastructure</div></div><br>
<div><div><b>
Department</b></div><div> Payments &amp; Banking Infrastructure</div><div><b> Contract</b></div><div> Full-time</div></div><br>
</div><h1 class="jobSectionHeader"><b>
About the Role</b><br>
</h1>
ACE Money Transfer is a UK-based international remittance business processing over half a million transactions per month across a global network of corridors, acquirers, and payment partners. The Payments and Banking Infrastructure (PBI) team sits at the centre of that operation, covering card acquiring, open banking, banking relationships, payout partnerships, and corridor strategy.<br>
The PBI Executive Support Specialist is a skilled operational and coordination role sitting directly beneath the Head of PBI. This is not a people management position. There are no direct reports. The role exists to ensure the Head of PBI, and the wider team are well-organised, well-prepared, and able to focus on delivery &mdash; by taking ownership of the administrative, coordination, and reporting infrastructure that keeps the department running.<br>
The right person is proactive, detail-oriented, and comfortable operating across a fast-moving function with multiple workstreams and senior stakeholders. They act as an extension of the Head of PBI, not independently of them.<h1 class="jobSectionHeader"><b>
Key Responsibilities</b></h1><h2 class="jobSectionHeader"><b>
Department Coordination</b><br>
</h2><ul><li>
Keep PBI's action and commitment tracker current at all times, flagging upcoming deadlines and overdue items to the Head of PBI</li><li>
Follow up with team members and other departments on outstanding inputs and deliverables, escalating where progress has stalled</li><li>
Coordinate across Finance, IT, Legal, and Compliance on routine PBI dependencies, ensuring nothing falls through the cracks</li><li>
Maintain organised filing across contracts, agreements, term sheets, and reference documents</li></ul><h2 class="jobSectionHeader"><br>
<b>
Meeting and Reporting Preparation</b><br>
</h2><ul><li>
Prepare agendas, presentation materials, and briefing notes for PBI's weekly meetings and senior management forums</li><li>
Take structured meeting notes and distribute clear action logs with owners and deadlines after each session</li><li>
Consolidate team inputs for the monthly CEO reporting pack, cross-check for consistency, and flag gaps to the Head of PBI ahead of sign-off</li><li>
Keep the Head of PBI's commitments to senior leadership logged and visible, with deadlines tracked</li></ul><h2 class="jobSectionHeader"><br>
<b>
Scheduling and Logistics</b><br>
</h2><ul><li>
Manage the Head of PBI's calendar, coordinating internal and external meetings and resolving scheduling conflicts</li><li>
Prepare briefing notes and context documents ahead of external meetings with banks, acquirers, and payment partners</li></ul><h2 class="jobSectionHeader"><br>
<b>
External Coordination Support</b><br>
</h2><ul><li>
Send follow-up communications after external meetings, capturing agreed next steps and circulating to relevant parties</li><li>
Maintain a contact log across the banking and payment partner network, tracking engagement dates, open items, and key context</li><li>
Support partner onboarding logistics, including agreement coordination and introductory meeting setup</li></ul><h1 class="jobSectionHeader"><b>
What We Are Looking For</b></h1><h2 class="jobSectionHeader"><br>
<b>
Essential</b><br>
</h2><ul><li>
3 to 6 years of experience in an operational support, executive support, or business coordination role</li><li>
Strong written English &mdash; able to draft professional communications, briefing notes, and summaries independently</li><li>
Highly organised with a proven ability to manage multiple workstreams and deadlines simultaneously</li><li>
Confident following up with senior colleagues on outstanding items in a professional and persistent manner</li><li>
Comfortable working with financial data, spreadsheets, and executive-level presentations</li><li>
Available during UK business hours or with significant overlap (PKT is UTC+5)</li></ul><h2 class="jobSectionHeader"><br>
<b>
Desirable</b><br>
</h2><ul><li>
Background in financial services, fintech, payments, or a similarly fast-paced commercial environment</li><li>
Experience supporting a senior leader or head of function in a complex, multi-stakeholder organisation</li><li>
Familiarity with payments, banking, or remittance terminology</li></ul><h1 class="jobSectionHeader"><b>
What We Offer</b><br>
</h1><ul><li>
Competitive salary aligned to experience</li><li>
A high-visibility support role at the centre of a growing international payments function</li><li>
Direct exposure to global banking relationships, acquiring partnerships, and payment infrastructure strategy</li>
A fast-moving environment where strong execution is recognised and valued.<br>
<li>
<br>
ACE Money Transfer: https://acemoneytransfer.com/company-profile</li></ul><p>
</p><p>RheqBwmYQC</p></div>

Executive Support Coordinator

Munson Healthcare

<div><b>Company Description</b><p><i><br>
More Than Just Care, It&rsquo;s Community</i></p><p><i>
Imagine doing meaningful work in a place where people vacation. That&rsquo;s life at Munson Healthcare - northern Michigan&rsquo;s largest healthcare system, with eight award-winning community hospitals serving over half a million residents across 29 counties.</i></p><p><i>
If you want a career in healthcare and a lifestyle most people only dream about &ndash; with freshwater lakes, scenic trails, charming downtowns, a vibrant arts scene, and endless outdoor adventures - you might just be Munson Material. To us, that means teammates who live by our values of excellence, teamness, positivity, creativity, and a commitment to creating exceptional experiences for our patients and each other. Join a team that delivers outstanding care in one of the most beautiful regions in the country.</i></p><p><i>
Invested in You</i></p><ul><li><i>
Grow: Tuition reimbursement, in-person and online development, and access to our career hub to help you advance.</i></li><li><i>
Thrive: Full benefits, paid holidays, generous PTO, employee discounts, and free individual retirement counseling.</i></li><li><i>
Be Well: Free wellness platform for you and your family, plus personalized support for personal or family challenges.</i></li><li><i>
Be Heard: Share your ideas and help shape the way we work through improvement huddles, employee surveys, and town hall meetings</i></li></ul><br>
<b>
Job Description</b><p><b><i><br>
A Day in the Life</i></b></p><p><b><i>
This position is onsite 5 days a week.</i></b></p><p>
The Coordinator, Executive Office serves as the primary point of contact for the local executive office, providing administrative support to regional executives and system leaders. This role ensures efficient office operations, manages confidential information, coordinates executive-level meetings, and facilitates communication with internal and external stakeholders.</p><ul><li>
Provide comprehensive administrative support to the regional executive team, ensuring efficient daily operations of the executive office.</li><li>
Coordinate executive meetings, events, and leadership engagements, including scheduling, logistics, materials preparation, and expense reporting.</li><li>
Prepare, proofread, and manage correspondence, presentations, reports, and other executive communications.</li><li>
Serve as a liaison with internal and external stakeholders, maintaining professionalism, confidentiality, and exceptional customer service.</li><li>
Support strategic initiatives, special projects, volunteer activities, and the maintenance of organizational information, including intranet content, organizational charts, and distribution groups.</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
High school diploma or equivalent required; Associate degree or higher in Business Administration or a related field preferred.</li><li>
Minimum of three (3) years of administrative support experience required, preferably supporting senior leaders in a healthcare or similarly complex environment.</li><li>
Proficient in Microsoft Office Suite, including Outlook, Teams, Word, PowerPoint, Excel, SharePoint, OneDrive, Forms, and Copilot.</li><li>
Demonstrated ability to work independently, exercise sound judgment, and handle confidential information with professionalism and discretion.</li><li>
Strong organizational, time management, and prioritization skills, with the ability to effectively manage multiple competing priorities in a fast-paced environment.</li></ul><br>
<b>
Additional Information</b><div></div><p><br>
Munson Healthcare requires all employees be vaccinated or have lab confirmed immunity for Measles, Mumps, Rubella and Varicella. MHC also requires all employees to receive a flu vaccine during the flu season in the year that they are hired and annually thereafter, or receive an approved medical or religious exemption.</p></div>

Coordinator Executive Office

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