executive coordinator

Simcoe IT

<p>Job Title: Personal Assistant to CEO<br/>Industry: Real Estate Developer<br/>Location: Lahore<br/>Working Days: Monday to Saturday<br/>Office Timings: 10:00 AM &ndash; 6:00 PM<br/>Salary Range : 120,000-200000 (Based on Experience )</p><p>Job Summary<br/>We are seeking a highly organized, proactive, and professional Personal Assistant to the CEO to provide administrative, operational, and executive support. The ideal candidate should be able to manage the CEO's daily schedule, coordinate meetings, handle confidential information, and ensure smooth communication with internal and external stakeholders.</p><p>stakeholders.<br/>Key Responsibilities<br/>Manage the CEO's calendar, appointments, meetings, and travel arrangements.<br/>Coordinate with internal departments and external stakeholders on behalf of the CEO.<br/>Prepare meeting agendas, take minutes, and follow up on action items.<br/>Handle confidential documents, reports, emails, and correspondence.<br/>Screen calls, manage communications, and prioritize tasks efficiently.<br/>Prepare presentations, reports, and business documents.<br/>Organize meetings, events, and business travel arrangements.<br/>Track project deadlines and provide regular updates to the CEO.<br/>Maintain office records and ensure smooth day-to-day executive operations.<br/>Assist the CEO with personal and business-related administrative tasks.<br/>Perform any other duties assigned by the CEO.</p><p>Requirements<br/>Bachelor's degree in Business Administration or a related field.<br/>Minimum 3 years of experience as a Personal Assistant, Executive Assistant, or Executive Coordinator.<br/>Excellent communication skills in English and Urdu.<br/>Strong command of MS Office (Word, Excel, PowerPoint, and Outlook).<br/>Excellent organizational, time management, and multitasking skills.<br/>Ability to maintain confidentiality and work under pressure.<br/>Professional appearance and positive attitude.<br/>Experience in the Real Estate industry will be preferred.</p><p>Required Skills<br/>Calendar &amp; Meeting Management<br/>Executive Coordination<br/>Communication &amp; Correspondence<br/>MS Office (Word, Excel &amp; PowerPoint)<br/>Documentation &amp; Reporting<br/>Time Management<br/>Confidentiality &amp; Professionalism<br/>Multitasking &amp; Problem Solving<br/>Other Details<br/>Gender: Female<br/>Experience: Minimum 3 Years<br/>Location: Lahore<br/>Joining: As Soon As Possible</p><p>Pay: Rs120,000.00 - Rs200,000.00 per month</p><p>Application Question(s):</p><ul><li>How many years of experience do you have as a Personal Assistant or Executive Assistant?</li><li>Which senior executives or CEOs have you supported?</li><li>Have you managed a CEO's calendar, meetings, and appointments independently?</li><li>Have you arranged business travel, hotel bookings, or travel itineraries for senior management?</li><li>How would you rate your English communication skills (spoken and written)?</li><li>Do you have any experience working in the Real Estate industry? (Preferred, not mandatory.)</li><li>Are you comfortable working Monday to Saturday (10:00 AM &ndash; 6:00 PM)?</li></ul><p>Work Location: In person</p>

Personal Assistant to CEO

SPRING ARBOR UNIVERSITY

<div><div><b>Coordinator for Strategic Initiatives and Executive Operations</b></div>
<div></div><div><b>Summary</b><br>
The Coordinator for Strategic Initiatives and Executive Operations provides comprehensive administrative, operational, and project management support to the Vice President for Student Development and Success &amp; Chief Bridge Building Officer. This position serves as the operational hub for the Office of the Vice President by coordinating executive operations, advancing strategic initiatives, supporting divisional planning and assessment, and ensuring efficient execution of priorities that contribute to student success, retention, operational excellence, and Spring Arbor University's Strategic Plan for a Vibrant Christ-Centered Community.</div>
<div></div><div><b>Essential Duties and Responsibilities</b> may include but are not limited to:</div>
<div></div><div><b>Executive Operations and Administrative Leadership (30%)</b></div>
<ul><li>Manage the Vice President's calendar, travel, meetings, agendas, correspondence, presentations, and confidential records.</li>
<li>Prepare Board, Cabinet, and executive briefing materials.</li>
<li>Monitor deadlines, follow-up items, and executive priorities.</li>
</ul><div><b>Strategic Initiatives and Project Management (25%)</b></div>
<ul><li>Coordinate strategic initiatives, cross-divisional projects, implementation timelines, and progress reporting.</li>
<li>Support institutional planning, retention initiatives, Bridge Building efforts, and accreditation-related activities.</li>
</ul><div><b>Communications and Executive Correspondence (15%)</b></div>
<ul><li>Draft, edit, and distribute executive communications, reports, speeches, and presentations.</li>
<li>Serve as liaison with students, faculty, staff, parents, alumni, trustees, and community partners.</li>
</ul><div><b>Budget Administration and Assessment (10%)</b></div>
<ul><li>Assist with budgets, purchasing, reconciliation, contracts, financial reports, dashboards, assessment, and data management.</li>
</ul><div><b>Program and Event Coordination (10%)</b></div>
<ul><li>Coordinate logistics for leadership retreats, divisional events, Bridge Building programming, student leadership events, and professional development.</li>
</ul><div><b>Constituent Relations and Office Operations (10%)</b></div>
<ul><li>Serve as the primary contact for the Vice President's Office.</li>
<li>Maintain office systems, supervise student workers when assigned, and recommend operational improvements.</li>
</ul><div>Other duties as assigned.</div>
<div></div><div><b>Supervisory Responsibilities</b><br>
May provide day-to-day supervision, training, and work direction for student employees and temporary staff assigned to the Office of the Vice President. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.</div>
<div></div><div><b>Required Qualifications</b></div>
<ul><li>Associate's degree required; bachelor's degree preferred.</li>
<li>Two to four years of progressively responsible administrative, executive support, operations, or project coordination experience.</li>
<li>Excellent organizational, written, verbal, and interpersonal communication skills.</li>
<li>Advanced proficiency in Microsoft Office Suite and ability to manage multiple priorities with confidentiality.</li>
</ul><div><b>Preferred Qualifications</b></div>
<ul><li>Higher education experience.</li>
<li>Experience supporting senior leadership.</li>
<li>Experience with budgets, assessment, event planning, and project management.</li>
</ul><div><b>Knowledge, Skills, and Abilities</b></div>
<ul><li>Project management and organizational leadership</li>
<li>Professional judgment and discretion</li>
<li>Customer service and relationship building</li>
<li>Data analysis and reporting</li>
<li>Commitment to collaboration, continuous improvement, and mission integration</li>
</ul><div><b>Physical Demands</b><br>
Work is performed primarily in an office environment with frequent computer use, occasional lifting up to 25 pounds, and occasional evening or weekend responsibilities for university events.</div>
<div></div><div><b>Work Environment</b><br>
This position works collaboratively with campus departments and external partners in support of university operations and strategic initiatives.</div>
<div></div><div><b>Faith and Mission Expectations</b><br>
Employees are expected to actively support the mission of Spring Arbor University, uphold the University's Statement of Faith and Community Covenant, and contribute to a vibrant Christ-centered community through professional excellence, servant leadership, and a commitment to student success. The individual will exhibit a life and service that is in full accord with the Spring Arbor University Concept and Community Covenant.<br>
<br>
Experience working in multicultural academic environments preferred and individuals from diverse populations are encouraged to apply. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<br>
<br>
Spring Arbor University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. Spring Arbor University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements; the University&rsquo;s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the &ldquo;religion&rdquo; component of the employment discrimination laws for religious organizations (including educational institutions) and permits them to give employment practice preference to members of their own religious beliefs.</div></div>

Coordinator for Strategic Initiatives and Executive Operations

San Diego Zoo

<p></p><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2>
</div><div>Posted Wednesday, July 8, 2026 at 5:00 AM | Expires Thursday, July 16, 2026 at 4:59 AM
</div><div><div><div><div><div>San Diego Zoo Wildlife Alliance is an international, nonprofit conservation organization with two front doors: the San Diego Zoo and the San Diego Zoo Safari Park. We integrate wildlife health and care, science, and education to develop sustainable conservation solutions.</div><br>
</div></div><div></div><div><div><div><b>HOW YOU WILL IMPACT OUR MISSION</b>
<br>
The Senior Executive Assistant provides high level administrative support to the CEO and COO, ensuring seamless executive operations. This role requires a high degree of independent judgment, discretion, and decision-making in handling executive communications, project management, and workflow coordination. This position reports to the Chief of Staff.
<br>
<br>
<b>WHAT YOU WILL DO</b></div>
<ul><li>Provide direct administrative support to the CEO and COO, including managing complex calendars, coordinating appointments, and serving as a liaison with the executive team, team leaders, and external VIPs on scheduling and administrative matters.</li>
<li>Anticipate needs and ensure the CEO/COO are well informed of upcoming commitments and responsibilities by gathering, drafting, and proofreading meeting details, agendas, correspondence, and reports, and recording accurate meeting notes when needed.</li>
<li>Provide comprehensive administrative support to the executive office, including research, project coordination, reservations, and managing ad hoc requests.</li>
<li>Prepare expense reports for executive office staff and assist in tracking shipments and materials to and from the executive office.</li>
<li>Serve as the primary greeter for headquarters and executive offices, supporting the executive office while maintaining the utmost discretion and confidentiality.</li>
<li>Independently plan, coordinate, and execute high-level meetings, engagements, and special events involving executive leadership and external stakeholders.</li>
<li>Prepare and support materials for executive meetings and engagements, including developing presentations, briefing materials, executive summaries, and speeches.</li>
<li>Operate, support, and train others on conference room A/V equipment in the building, and assist with meeting setup as needed.</li>
<li>Support preparation and coordination of Board of Trustees materials and presentations, including assisting with the creation and organization of board-level content.</li>
<li>Ensure proper record keeping, organizational systems, and policy compliance for executive documents, expenses, and agreements.</li>
<li>Continuously evaluate and improve executive office procedures and coordinate office logistics, including safety coordination, office supply management, and other operational needs, to ensure efficiency and the smooth functioning of the executive office.</li>
<li>Assist with planning and coordination of executive office travel, including building itineraries, coordinating schedules, and booking flights, hotels, and rental cars.</li><br>
</ul><div><br>
<b>WHAT WE ARE LOOKING FOR<br>
</b><br>
</div><div>This is a temporary position for up to 6 months.<br>
</div><div><br>
<b>JOB EXPERIENCE
</b></div><ul><li>Minimum 5 years of experience providing executive-level or equivalent support, with experience in decision-making, project management, and customer service required.</li>
Exceptional travel arrangement experience with proven success working across multiple time zones required.<br>
<li>
<br>
<br>
</li></ul><div><b>EDUCATION AND CERTIFICATIONS</b></div>
Bachelor's degree in related field preferred.<br>
<ul><li>
<br>
<br>
</li></ul><div><b>SKILLS AND KNOWLEDGE</b></div>
<ul><li>Proven experience in managing and overseeing critical executive functions.</li>
<li>Ability to handle sensitive and confidential information with the highest level of professionalism and integrity.</li>
<li>Exceptional verbal and written communication skills, with the ability to interact with executives, board members, and high-profile stakeholders.</li>
<li>Ability to analyze situations, anticipate challenges, and independently develop solutions that align with executive priorities.</li>
<li>Advanced proficiency in Microsoft Office Suite, project management tools, and executive-level reporting software.</li>
<li>Positive attitude and energy, team-oriented, and a deep desire to learn are essential to success.</li>
<li>Demonstrated ability to manage complex situations with a high level of tact and diplomacy.</li>
<li>Must have superior organizational and time management skills with the ability to multitask and prioritize effectively.</li>
</ul></div></div><div><div><div><b>SOME OF THE REWARDS YOU WILL ENJOY AS A TEAM MEMBER</b></div>
<ul><li>Free admission to the San Diego Zoo and the San Diego Zoo Safari Park
</li><li>Family Passes
</li><li>Complimentary Tickets</li>
<li>Free Parking at the San Diego Zoo &amp; San Diego Zoo Safari Park</li>
<li>Local and In-House Discounts
</li><li>Employee Assistance Program
</li>Wellness Program<br>
<li>
<br>
</li></ul><div><b>IMPORTANT DETAILS
</b></div><ul><li>Location: San Diego, CA</li>
<li>Position Type: Temporary Salaried Full-Time Exempt Position - 6 months</li>
Salary Range: $99,482 to $111,917<br>
<li>
<br>
</li></ul><div><b>About The Salary Ranges</b></div>
<div>The posted salary range represents the full compensation potential for this role over time. Initial hiring offers are typically made within the lower to mid portion of the range and are based on a combination of relevant experience, skills, qualifications, internal equity, and organizational considerations. Placement near the top of the range is generally reserved for individuals who demonstrate sustained performance, growth, and expanded responsibilities in the role over time.<br>
<br>
</div><div><b>Fraudulent Recruiting</b>
<br>
Beware of fraudulent recruiting. Legitimate San Diego Zoo Wildlife Alliance contacts will use an @sdzwa.org email address. We do not request money, checks, equipment orders, or sensitive personal data during the recruitment process. San Diego Zoo Wildlife Alliance only conducts interviews via phone, Zoom, Teams or in-person.
</div><div>If you have been asked for any of the above, or believe you have been contacted by someone posing as a San Diego Zoo Wildlife Alliance employee, please e-mail sdzwacareers@sdzwa.org. If you feel that you have been the victim of fraud, please contact your financial institution(s) immediately.<br>
<br>
</div><div>At San Diego Zoo Wildlife Alliance, we celebrate our differences and foster a culture of belonging. Diversity strengthens our employees, enriches our guests&rsquo; experiences, deepens our connection to our community, and supports the wildlife we serve.</div><br>
<div></div><div>All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.</div>
<div>If you require a reasonable accommodation to complete an application, please email your request to sdzwacareers@sdzwa.org and provide the job title and location to which you are applying.</div>
<div>As a Federal Contractor, San Diego Zoo Wildlife Alliance is required to participate in the E-Verify Program to confirm eligibility to work in the United States. We are not offering sponsorship for this position at this time.</div>
<div>San Diego Zoo Wildlife Alliance is a drug free workplace.<br>
</div></div></div></div></div><div></div><div><div><div><div><div><div>
</div></div></div></div></div></div><div></div><div><div><div><div><div>2920 Zoo Dr, San Diego, CA 92101, USA</div></div></div></div></div></div>

Senior Executive Assistant - Temporary - San Diego Zoo Wildlife Alliance

Confidential Government

<div>
 <p>
  A leading
  <strong>
   semi-government entity
  </strong>
  in Saudi Arabia&rsquo;s is looking for skilled professionals to join its growing team. Headquartered in
  <strong>
   Riyadh
  </strong>
  , the organization plays a strategic role in supporting economic development initiatives and driving long-term impact across key sectors.
 </p>
 <p>
  <br/>
 </p>
 <p>
  If you are looking for a meaningful career with an organization committed to
  <strong>
   sustainability, innovation, and industry excellence
  </strong>
  , this is your opportunity to be part of something impactful.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Apply now and be part of a future-focused organization shaping tomorrow&rsquo;s success.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Purpose:
  </strong>
 </p>
 <p>
  To manage the daily operations of the Executive Office and provide high-level administrative, organizational, and coordination support to the CEO and executive leadership. The Executive Office Assistant ensures smooth workflow, manages executive communications and schedules, oversees office protocols, and acts as a key liaison between the executive office and internal/external stakeholders.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Accountabilities:
  </strong>
 </p>
 <ul>
  <li>
   Oversee the day-to-day administrative operations of the Executive Office, ensuring efficiency and confidentiality.
  </li>
  <li>
   Manage the CEO&rsquo;s schedule, meetings, travel arrangements, and communications with accuracy and discretion.
  </li>
  <li>
   Coordinate internal and external meetings, including agenda preparation, minutes, and follow-ups.
  </li>
  <li>
   Act as the primary point of contact between the Executive Office and internal departments, external partners, and government entities.
  </li>
  <li>
   Draft, review, and format high-level correspondence, reports, and presentations.
  </li>
  <li>
   Supervise and support other Executive Office staff to ensure consistent quality and service standards.
  </li>
  <li>
   Ensure the implementation and compliance with executive office policies, protocols, and document control.
  </li>
  <li>
   Manage sensitive information and communications with professionalism, integrity, and discretion.
  </li>
  <li>
   Support executive-level events, visits, and board or committee meeting preparations.
  </li>
  <li>
   Track action items and ensure timely execution of decisions made by the CEO or executive leadership.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Minimum Qualifications &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration, Management, or a related field.
  </li>
  <li>
   Minimum 7 years of experience in similar position.
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


Executive Assistant

You Smart

<p>Executive Assistant to Operations Coordinator (Business Operations &amp; Management Occupations)</p><p><b>Company:</b> You Smart Communication Networks LLC<br/><b>Location:</b> Al Quoz 1, Dubai, UAE<br/><b>Website:</b> www.yousmart.ae<br/><b>Employment Type:</b> Full-Time<br/><b>Salary:</b> AED 2,500 &ndash; AED 3,000 (Based on Experience)<br/><b>Joining:</b> Immediate</p><p>## About You Smart You Smart Communication Networks LLC is a growing UAE technology company specializing in: * Smart Home Automation * ELV Systems * CCTV Surveillance * Access Control Systems * Networking &amp; Wi-Fi Solutions * Audio Visual &amp; Home Cinema * Gate Barrier Systems * Building Technology Solutions.</p><p>We are looking for a highly organized, proactive, and dependable **Executive Assistant / Operations Coordinator** to support our management in managing daily business operations, project coordination, customer communication, and administrative activities.</p><p>This position is ideal for someone who enjoys coordinating people, solving problems, organizing information, and ensuring operations run efficiently.</p><p># Key Responsibilities</p><p>### Executive Support</p><p>* Manage the calendar, appointments, meetings, and daily schedule.</p><p>* Prepare meeting agendas and record meeting minutes. * Follow up on assigned tasks and ensure timely completion.</p><p>* Coordinate priorities and assist with daily business operations.</p><p>* Monitor ongoing projects across the UAE.</p><p>* Collect daily updates from engineers and site supervisors.</p><p>* Track project progress, deadlines, and customer commitments.</p><p>* Coordinate with technical, procurement, and administrative teams.</p><p>* Support scheduling of technicians and service visits.</p><p>* Respond professionally to customer emails, phone calls, and WhatsApp messages.</p><p>* Schedule customer meetings and site visits.</p><p>* Provide project progress updates.</p><p>* Handle customer inquiries and coordinate issue resolution.</p><p>Required Qualifications</p><ul><li>Minimum 1 <b>years</b> of experience as an Executive Assistant, Operations Coordinator, Office Administrator, Project Coordinator, or similar role.</li><li>Excellent English communication skills (written and spoken).</li><li>Arabic language skills are an advantage.</li><li>Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint).</li><li>Excellent computer literacy and typing skills.</li><li>Strong organizational and time management abilities.</li><li>Ability to manage multiple tasks and priorities simultaneously.</li><li>High attention to detail and accuracy.</li><li>Ability to work independently with minimal supervision.</li></ul><p>Preferred Personal Qualities</p><p>We are looking for someone who is:</p><ul><li>Highly organized</li><li>Honest and trustworthy</li><li>Professional and reliable</li><li>Self-motivated</li><li>Proactive and solution-oriented</li><li>Fast learner</li><li>Detail-oriented</li><li>Customer-focused</li><li>Able to maintain confidentiality</li><li>Calm under pressure</li></ul><p>Salary</p><p><b>AED 2,500 &ndash; AED 3,000 per month</b><br/>(Based on qualifications and experience)</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Work Location: In person</p>

Executive Assistant to Operations Coordinator

<div><div><div><div><div><div><div>Job description
 </div><div></div><p>Company and benefits</p>
</div></div></div><div><div><div><div><div>Job ID</div>
<div>SREXE019322</div>
</div><div><div>Employment Type</div>
<div>Regular</div>
</div><div><div>Work Style</div>
<div>remote</div>
</div><div><div>Location</div>
<div>United States</div>
</div><div><div>Travel</div>
<div>Up to 25%</div>
</div><div><div>Role</div>
<div>Sr Executive Assistant</div>
</div></div><div><div><p><b>Why UKG:</b><b>
</b><br>
At UKG, the work you do matters. The code you ship, the decisions you make, and the care you show a customer all add up to real impact. Today, tens of millions of workers start and end their days with our workforce operating platform. Helping people get paid, grow in their careers, and shape the future of their industries. That&rsquo;s what we do.</p>
<p>We never stop learning. We never stop challenging the norm. We push for better, and we celebrate the wins along the way. Here, you&rsquo;ll get flexibility that&rsquo;s real, benefits you can count on, and a team that succeeds together. Because at UKG, your work matters&mdash;and so do you.</p>
<p><b>About the Team:
</b><br>
You will support senior leaders within UKG, partnering closely with executive assistants, business partners, and stakeholders across the company. This team plays a critical role in enabling leadership effectiveness through strong coordination, thoughtful communication, and operational follow-through. As a trusted administrative partner, you will help leaders stay organized, prepared, and focused on the priorities that matter most.</p>
<p><b>About the Role:</b><b>
</b><br>
We are seeking a highly organized, proactive, and resourceful Senior Executive Assistant to provide dedicated support to senior executive leaders in our Communications organization. This individual contributor role is focused on executive administrative support, including complex calendar management, meeting coordination, travel planning, communications support, expense management, and day-to-day operational coordination.<b> </b>The ideal candidate brings excellent judgment, strong attention to detail, a high degree of professionalism, and the ability to manage competing priorities with discretion and urgency in a fast-paced, global environment.</p>
<p><b>Duties and Responsibilities:</b></p>
<ul><li>Manage complex executive calendars, including scheduling across multiple time zones, resolving conflicts, and proactively prioritizing leader time.</li>
<li>Coordinate internal and external meetings, including logistics, agendas, materials, technology needs, and follow-up coordination.</li>
<li>Arrange domestic and international travel, including itineraries, accommodations, transportation, and related logistics.</li>
<li>Prepare and organize materials for meetings, presentations, and leadership engagements.</li>
<li>Support executive communications by drafting, formatting, proofreading, and distributing routine correspondence and business documents.</li>
<li>Manage expense reporting, purchase requests, invoices, and other administrative processes accurately and on time.</li>
<li>Partner with other executive assistants and cross-functional stakeholders to coordinate leadership meetings, team events, offsites, and employee engagement activities.</li>
<li>Anticipate leader needs, identify scheduling or logistical risks, and take proactive steps to remove friction from day-to-day operations.</li>
<li>Handle confidential and sensitive information with discretion, professionalism, and sound judgment.</li>
<li>Identify opportunities to improve administrative routines, processes, and team coordination.</li>
</ul><p><b>Basic Qualifications:</b></p>
<ul><li>8+ years of executive administrative support experience supporting senior leaders or executives.</li>
<li>Prior experience working for a technology/SAAS company, preferably in a communications or marketing team.</li>
<li>Demonstrated experience managing complex calendars, travel, expenses, and meeting logistics in a fast-paced environment.</li>
<li>Exceptional organizational skills, attention to detail, and ability to manage multiple priorities simultaneously.</li>
<li>Strong written and verbal communication skills, with the ability to prepare polished, accurate, and professional materials.</li>
<li>Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.</li>
</ul><p><b>Preferred Qualifications:</b></p>
<ul><li>Experience supporting VP-level or executive-level leaders in a large, matrixed, global organization.</li>
<li>Experience coordinating leadership meetings, offsites, employee events, or executive-level forums.</li>
<li>Experience working with geographically distributed teams and leaders across multiple time zones.</li>
<li>High degree of professionalism, discretion, and judgment when handling confidential information.</li>
<li>Ability to work independently, anticipate needs, and follow through with limited direction.</li>
<li>Strong relationship-building skills and ability to collaborate effectively across teams, functions, and levels.</li>
</ul><p><b>Company Overview:</b>
<br>
UKG is the Workforce Operating Platform that puts workforce understanding to work. With the world's largest collection of workforce insights, and people-first AI, our ability to reveal unseen ways to build trust, amplify productivity, and empower talent, is unmatched. It's this expertise that equips our customers with the intelligence to solve any challenge in any industry &mdash; because great organizations know their workforce is their competitive edge. Learn more at ukg.com.</p>
<p><b>Equal Opportunity Employer:
</b><br>
UKG is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, disability, religion, sex, age, national origin, veteran status, genetic information, and other legally protected categories.</p>
<p>View The EEO Know Your Rights poster
<br>
UKG participates in E-Verify.</p>
<p>It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.</p>
<p><b>Disability Accommodation in the Application and Interview Process:
</b><br>
For individuals with disabilities that need additional assistance at any point in the application and interview process, please email UKGCareers@ukg.com</p>
<p>The pay range for this position is $34.57 to $49.69/hr. The actual base pay offered may vary depending on skills, experience, job-related knowledge and work location. In addition to base pay, employees may be eligible to participate in a performance-based bonus plan and to receive restricted stock unit awards as part of total compensation. Learn more about UKG&rsquo;s benefits and rewards at https://www.ukg.com/about-us/careers/benefits</p>
</div></div><div></div><div><div><div><div><div>NOTICE ON HIRING SCAMS</div>
<br>
UKG will never ask you for a copy of your driver&rsquo;s license, social security card, or passport during a job inter<br>
<br>
<br>
<div>ABOUT OUR JOB DESCRIPTIONS</div>
<br>
All job descriptions are written to accurately reflect the open job and include general work responsibilities. They do not present a comprehensive, detailed inventory of all duties, responsibilities, and qualifications required for the job. Management reserves the right to revise the job or require that other or different tasks be performed if or when circumstances change.</div></div></div></div></div></div></div></div></div>

Sr Executive Assistant

Department of Energy Abu Dhabi

<div>
 <p>
  The Executive Secretary is responsible for assisting the line manager with all daily responsibilities and tasks assigned to the manager, ensuring that all duties are successfully performed.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Secretary's responsibilities include scheduling meetings, organizing logistics, responding to inquiries, conducting research, receiving and scanning phone calls and emails in order to respond, and assisting with administrative tasks.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Provide secretarial and administrative support to direct and support day-to-day office requirements such as conducting basic research, preparing documents and correspondence, coordinating meetings, logistical procedures, and scheduling.
  </li>
  <li>
   Draft regular memos and correspondence as per templates and guidelines This includes drafting letters and correspondence, recording and distributing meeting minutes, and any other required correspondence, formal or informal.
  </li>
  <li>
   Receive, document, and archive incoming documents, mail, and other forms of communication.
  </li>
  <li>
   Keep and submit an internal and external document record in accordance with approved office procedures and practices.
  </li>
  <li>
   Provide the necessary assistance by tracking down the documents/information required from the main partners as well as internal and external stakeholders.
  </li>
  <li>
   Prepare the schedule, as well as organize and manage interviews, internal and external meetings, and other events as needed.
  </li>
  <li>
   Answer, scan, sort, and transfer phone calls.
  </li>
  <li>
   Deal effectively with internal sector/directorates/sections and ensure effective support is provided, particularly in the HR and Finance Directorates.
  </li>
  <li>
   Organize, book, and manage travel arrangements as needed, as well as coordinate with internal and external work groups.
  </li>
  <li>
   Ensure that appropriate office supplies are available through the General Services.
  </li>
  <li>
   Demonstrate proficiency with computers, fax machines, printers, scanning, photocopying, and other office tools required to support documentation requirements.
  </li>
  <li>
   Maintain the confidentiality of office files, records, documents, and data.
  </li>
  <li>
   Establish positive working relationships with internal work groups within the Department of Energy, as well as partners and external stakeholders, to drive the implementation of tasks.
  </li>
 </ul>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor's Degree in a relevant discipline, e.g., Business Administration.
  </li>
 </ul>
 <p>
  <strong>
   Experience
  </strong>
 </p>
 <ul>
  <li>
   Minimum of 2 years of experience in executive affairs.
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


Executive Secretary (UAEN)

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