executive coordinator

Seaworks Co

JOB VACANCY &ndash; Technical Executive CoordinatorJob Responsibilities :✔ Engineering Degree✔ Business Correspondence✔ Excellent Proofreading Skills and Proficiency of Microsoft Office Applications✔ Office Administration Skills✔ Preparing proposals, desk-top publishing, knowledge in marine / construction industry, provide technical support to managers.Apply Now : Send your CV to : windy@seaworks.netJob Type: Full-timeJob Type: Full-timePay: Up to QAR3,600.00 per month

Technical Executive Coordinator

Keolis

<div><div>To provide high-level executive, analytical, and operational coordination support to KMHI&rsquo;s Engineering &amp; Maintenance Directorate, ensuring effective planning, communication, governance, and execution of directorate-wide initiatives. The role supports strategic decision-making, oversees cross-functional alignment, facilitates reporting and performance tracking, and ensures efficient administrative operations across Dubai Metro and Dubai Tram maintenance activities.</div><div></div><div> 
Key RESPONSIBILITIES</div> 
<div>
</div><div>Strategic</div> 
<div></div>
<ul>
<li>Support the Director in developing, reviewing, and monitoring engineering and maintenance strategic plans, KPIs, and performance dashboards.</li>
<li>Coordinate the preparation of executive briefs, board papers, business cases, and strategy presentations.</li>
<li>Conduct research and data analysis to support policy, planning, and long-term asset management decisions.</li>
<li>Track progress of strategic initiatives and raise flags for risks, delays, or resource gaps.</li>
<li>Ensure alignment of directorate priorities with regulatory requirements, concession agreements, and RTA strategic objectives.</li></ul> 
<div></div>
<div>
 Financial
</div><ul><li>Support preparation of annual budgets, forecasts, and financial performance reports.</li>
<li>Coordinate cost-control initiatives and track OPEX and CAPEX utilisation.</li>
<li>Review financial submissions from engineering units for accuracy, justification, and compliance with financial guidelines.</li>
<li>Assist in monitoring multi-year maintenance contracts, procurement requests, and expenditure approvals to ensure alignment with budget provisions.</li></ul> 
<div></div>
<div>
Stakeholder / Customer</div> 
<div></div>
<ul>
<li>Facilitate effective communication and information flow between internal departments and the RTA, operator/contractor teams, consultants, and external regulatory bodies.</li>
<li>Prepare correspondence, responses, and meeting briefs for high-level stakeholders.</li>
<li>Manage the directorate&rsquo;s customer and stakeholder feedback channels and ensure timely closure of issues, escalations, and commitments.</li>
<li>Represent the directorate in certain committees, workshops, and stakeholder meetings when delegated.</li></ul> 
<div></div>
<div>
Operational</div>
<ul>
<li>Coordinate and track the completion of operational plans, maintenance programs, audits, and compliance activities across Metro and Tram networks.</li>
<li>Prepare consolidated reports, dashboards, and summaries for director-level reviews and executive management.</li>
<li>Support incident reporting, post-incident reviews, and follow-up actions on engineering and maintenance findings.</li>
<li>Oversee document control, ensuring all directives, policies, standards, and procedures are updated and circulated.</li>
<li>Manage the director&rsquo;s calendar, travel arrangements, meeting schedules, and action logs to ensure timely follow-up and closure.</li>
</ul>
DIMENSIONS
<ul><li>Direct Reports: None (may oversee temporary staff or coordinators)</li>
<li>Financial Oversight: Supports budget monitoring for multimillion-dirham OPEX/CAPEX engineering programs.</li>
<li>Scope: All engineering and maintenance functions across Dubai Metro and Tram systems, including rolling stock, signalling, power, track, stations, depots, civil assets, and systems engineering.</li>
<li>Decision Authority: Makes procedural and coordination decisions; escalates strategic or financial decisions to the Director.</li></ul> 
<div></div>
<div>
 key COMPETENCIES</div> 
<div></div>
<div>
 Technical Competencies</div> 
<div></div>
<ul>
<li>Understanding of railway engineering, asset management, and maintenance practices.</li>
<li>Strong analytical and reporting capabilities (Power BI, Excel, data interpretation).</li>
<li>Knowledge of project management and contract administration fundamentals.</li>
<li>Familiarity with rail safety, compliance, and operational frameworks.</li></ul> 
<div></div>
<div>
 Behavioural Competencies</div>
<ul>
<li>Strong communication skills (written and verbal).</li>
<li>High attention to detail, accuracy, and organisation.</li>
<li>Problem-solving and critical-thinking ability.</li>
<li>Stakeholder management and negotiation skills.</li>
<li>Integrity, confidentiality, and discretion.</li>
<li>Proactive, adaptable, and capable of working with minimal supervision.</li></ul> 

<div>
Minimum qualifications</div> 
<div>
</div><div><div><div><div>Min.</div><div> 

Required</div><div> 

Desirable</div></div><div> 
<div>
Education</div><div> 

Diploma or bachelor&rsquo;s degree in business administration, Management, or an engineering field.</div></div><div> 
<div>
Experience</div> 
<div>
<ul><li>2 years of experience in a Support Manager administrative management, project support, or engineering support roles (railway/transport industry preferred).</li>
<li>Experience with complex technical environments, asset-heavy industries, or public transportation authorities is an advantage.</li></ul></div><div> 
</div></div> 
<div><div>Skills / Training</div><div> 

Proficiency in MS Office, project management tools, and reporting dashboards.</div></div></div></div></div>

Executive Coordinator

Gopi Group

Executive Coordinator to DirectorRole SummaryAs the Executive Coordinator supporting the Director of Gopi Notebooks, you will be a strategic and operational linchpin&mdash;transforming ideas into action, ensuring seamless cross-departmental collaboration, and elevating executive effectiveness. You will coordinate, research, document, and drive critical initiatives. This role demands sharp organization, AI acumen, and advanced Excel proficiency, alongside strong communication in English and Gujarati.Key Responsibilities<ul><li>Instruction &amp; Framework Development</li><li>Collaborate with the Director to refine and document vision, strategy, meeting agendas, and presentations.</li><li>Translate ideas into structured frameworks and action plans.</li><li>Cross-functional Coordination</li><li>Serve as liaison with departments (e.g., Marketing, Finance, R&amp;D), tracking deliverables, dependencies, and timelines.</li><li>Meeting Management &amp; Documentation</li><li>Schedule, prepare for, and attend high-impact meetings; take minutes and follow up on action items.</li><li>Maintain a precise log of all critical conversations and decisions.</li><li>Research &amp; Content Prep</li><li>Conduct web-based research to support reports, presentations, and talks.</li><li>Source data, insights, trends, competitor analysis, and relevant multimedia support material.</li><li>Reporting &amp; Presentation Support</li><li>Develop polished PowerPoint decks, Excel summaries, and analytical reports.</li><li>Deliver timely, neat, and impactful updates to the Director and stakeholders.</li><li>Operational Excellence</li><li>Manage calendars, communication touchpoints, and related logistics with professionalism.</li><li>Uphold confidentiality and exercise sound judgment in all executive interactions.</li></ul>Candidate Profile: Ideal Attributes<ul><li>Gender: Male /female</li><li>Education: Bachelor&rsquo;s degree&mdash;preferably in Business Administration, Management, or related field</li><li>Language Proficiency: Fluent in English and Gujarati (verbal and written).</li><li>Technical Proficiency:</li><li>Strong command of Microsoft Excel (formulas, pivot tables, data visualization).</li><li>Comfortable with AI tools (e.g., ChatGPT, content summarization, data extraction) for research and drafting.</li><li>Proficient in PowerPoint, Outlook, and possibly Google Workspace or collaboration tools</li><li>Core Competencies:</li><li>Superior communication (linguistic dexterity, clarity, and discretion).</li><li>Highly organized; capable of prioritizing across multiple tasks.</li><li>Strong analytical and strategic thinking; able to anticipate needs and drive outcomes.</li><li>High integrity, maturity, and approachability; maintains confidentiality and professionalism</li></ul>Job Type: Full-timePay: &#8377;20,000.00 - &#8377;35,000.00 per monthWork Location: In person

Executive Coordinator to Director

Rixos

<div>Company Description 
Rixos Hotels, with 25 years of experience in the tourism sector, continues to grow worldwide as a Turkish brand with new investments, driven by a management model based on dynamic, flexible, and proactive strategies. Currently, we operate 43 different hotels, theme parks, and special projects across 3 continents and 8 countries.
In Turkey, we provide services to our guests in various concepts with a talented workforce of approximately 8,000 people in the Antalya, Muğla, and Istanbul regions.
We are seeking a valuable team member for the position of &ldquo;Executive Coordinator to Managing Director&quot; to be considered at Rixos Tersane İstanbul. 
Job Description 
<ul><li>
Collaborate with relevant departments to obtain necessary documents, information, and tasks from staff or managers.</li><li>
Handle all correspondence and maintain effective communication under the supervision of the Managing Director.</li><li>
Carry out the written external communications of the hotel&rsquo;s Managing Director.</li><li>
Carry out the telephone communications of the hotel&rsquo;s Managing Director.</li><li>
Remind the Managing Director of VIP guests and, if necessary, ensure that they meet/communicate.</li><li>
File all documents and correspondences of the General Management office appropriately and ensure that the files are up-to-date.</li><li>
Protect the confidentiality of all correspondences issued or received by the Managing Director.</li><li>
Take note of and follow-up all appointments of the Managing Director.</li><li>
Ensure that the communication channels of the General Management office are working at all times and take the necessary measures in this regard.</li><li>
Receive hotel guests and other guests that wish to see the Managing Director in a proper manner.</li><li>
Ensure that the department managers or other employees that wish to see the Managing Director meet at the earliest convenience and arrange the meeting times.</li><li>
Prepare the meeting minutes appropriately for the Managing Director&rsquo;s meetings that require such meeting minutes and distribute them to the concerned parties.</li><li>
Monitor and control the faxes sent on a daily basis.</li><li>
Keep track of the special days of hotel employees and other individuals deemed necessary by the Managing Director and make arrangements for celebrations.</li><li>
Ensure that the General Management office is always kept in a clean and orderly manner</li><li>
Possess full knowledge of the hotel&rsquo;s policies and procedures, implement these policies and procedures and, when necessary, ensure coordination between other departments.</li><li>
Carry out all responsibilities related to the quality management systems implemented at the facilities.</li><li>
Carry out all other duties assigned by managers and hotel management not specified in the job description.</li><li>
To ensure you read the hotel&rsquo;s Employee Handbook and have an understanding of and adhere to the hotel&rsquo;s rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.</li><li>
To respond to any changes in the department as dictated by the needs of the hotel.</li><li>
To be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs.</li><li>
To attend training and meetings as and when required.</li></ul> 

Qualifications 
<ul><li>
Graduated from relevant departments of universities (Office Management, Business Administration, Secretarial Studies, Communication, etc.),</li><li>
Minimum 3 years of experience in a similar position (executive assistant, office manager, or senior secretary),</li><li>
Advanced proficiency in English (both written and spoken),</li><li>
Strong written and verbal communication skills with excellent representation and expression abilities,</li><li>
Professional diction and strong command of written language,</li><li>
Familiar with corporate work structure and confidentiality principles,</li><li>
Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook),</li><li>
Experienced in meeting organization, travel arrangements, and calendar management,</li><li>
Strong skills in reporting, presentation preparation, and documentation,</li><li>
Highly discreet and reliable, with strong attention to confidentiality,</li><li>
Excellent time management and prioritization skills,</li><li>
Detail-oriented, organized, and results-driven.</li></ul></div>

Executive Coordinator to Managing Director

Sheraton Grand Hotel, Dubai

<div>
 
 
 HUMAN RESOURCES VISION
 
 
 
 We will strive to create and maintain a community of winning talent which feels valued and lives the connection to the brand in whatever we do. We will provide the freedom and support where individuals can demonstrate their skills and abilities; grow and reach their potential in a performance reward driven environment. We will embrace diversity and inclusion and will act honest and ethical in everything we do; aspiring to be the employer of choice.
 
 
 
 
 
 
 POSITION PURPOSE
 
 
 
 Oversee the day-to-day operations and administration of the Executive Office of the General Manager with professionalism and courtesy. Maintain the highest standards of administrative support for the General Manager.
 
 
 Take on the responsibility of managing the arrival, departure, and stay of Marriott Bonvoy VIP Guests.
 
 
 
 
 
 
 ESSENTIAL FUNCTIONS
 
 
 
 Executive administration support involves the following responsibilities:
 
 <ul>
 <li>
 Skillfully prepare letters and correspondences, ensuring precision and professionalism.
 </li>
 <li>
 Efficiently manage the intake and dissemination of all incoming emails.
 </li>
 <li>
 Serve as the point of contact for the General Manager's telephone calls, adeptly redirecting as necessary.
 </li>
 <li>
 Maintain a meticulously organized diary and appointments system to uphold commitment to appointments, attendance at meetings, and meeting deadlines.
 </li>
 <li>
 Establish and uphold an accurate and efficient system, ensuring timely and secure follow-ups and traces, including the meticulous logging of received cheques.
 </li>
 <li>
 Serve as the primary liaison for owners' requests, effectively coordinating with the personal assistant of the Owning office to ensure seamless communication and efficient execution of their requirements.
 </li>
 <li>
 Oversee the comprehensive distribution of Christmas and Birthday cards to VIP guest &amp; Executive team, managing the entire process from preparation to post.
 </li>
 <li>
 Professionally handle and respond to guest complaint letters with a focus on swift resolution.
 </li>
 <li>
 Execute the preparation of various documents, including gift vouchers, prizes, donations, guest cards, letters of thanks, and reports as required.
 </li>
 <li>
 Proactively engage in the ongoing development of processes and methods to enhance the service and efficiency of all facets of the role.
 </li>
 <li>
 Skillfully manage travel arrangements and accommodation logistics when required.
 </li>
 <li>
 Record, type, and efficiently distribute minutes of meetings, ensuring accuracy and clarity.
 </li>
 <li>
 Take charge of the preparation of VIP and complimentary forms to streamline processes.
 </li>
 <li>
 Engage with guests, including VIPs, and address any previous complaints with a proactive and customer-centric approach.
 </li>
 <li>
 Foster external relationships within the community to strengthen organizational ties and presence.
 </li>
 </ul>
 
 
 
 
 
 SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES
 
 
 <ul>
 <li>
 Uphold strict confidentiality concerning guest, associates and General Manager&rsquo;s matters at all times.
 </li>
 <li>
 Project a highly professional image, characterized by impeccable appearance, demeanor, and conduct.
 </li>
 <li>
 Demonstrate meticulous attention to detail, ensuring the accuracy of content, spelling, and grammar in written correspondence.
 </li>
 <li>
 Exhibit outstanding interpersonal and communication skills, with an ability to seamlessly integrate into all organizational levels.
 </li>
 <li>
 Possess exceptional telephone etiquette, ensuring a polished and professional manner.
 </li>
 <li>
 Showcase elevated organizational skills and efficiency in managing tasks.
 </li>
 <li>
 Demonstrate excellence in customer service, prioritizing guest satisfaction and positive interactions.
 </li>
 <li>
 Thrive in a high-pressure environment, both as a collaborative team member and when working independently.
 </li>
 <li>
 Display proactive and innovative qualities, contributing to the continuous improvement and advancement of processes.
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATION STANDARDS
 
 
 
 We do expect that you do have the experiences/ behaviors below. You:
 
 <ul>
 <li>
 Demonstrate effective communication skills to collaborate seamlessly with various departments.
 </li>
 <li>
 Embrace and uphold operational guidelines and brand standards with a strong sense of commitment.
 </li>
 <li>
 Exhibit superior analytical skills to navigate complex situations and make informed decisions.
 </li>
 <li>
 Showcase adept planning and prioritization abilities, ensuring the achievement of deadlines.
 </li>
 <li>
 Possess a heightened awareness of maximizing returns for all stakeholders involved.
 </li>
 <li>
 Adapt readily to diverse cultures, settings, and situations, showcasing flexibility.
 </li>
 <li>
 Thrive in a collaborative team setting, valuing the strength of collective efforts.
 </li>
 <li>
 Cultivate lasting relationships with both internal and external customers.
 </li>
 <li>
 Maintain an impeccable personal presentation, encompassing grooming and conversational ability.
 </li>
 <li>
 Demonstrate effective problem-solving skills and a keen analysis of issues and trends, enabling the development and application of appropriate strategies.
 </li>
 <li>
 Possess knowledge of hotel computer systems and other IT-related applications.
 </li>
 <li>
 Uphold ethical business practices, aligning with the highest standards of professional conduct.
 </li>
 </ul>
 
 
 
 
 
 EDUCATION
 
 
 <ul>
 <li>
 Bachelor degree required.
 </li>
 </ul>
 
 
 
 
 
 PSYCHICAL CONDITION REQUIRED FOR YOUR ROLE
 
 
 <ul>
 <li>
 This job often requires sitting behind a computer for extended periods of time;
 </li>
 <li>
 This job often requires bending, reaching or lifting;
 </li>
 <li>
 This job requires operating computers and computerized equipment.
 </li>
 </ul>
 
 
 
 
 
 EMPLOYMENT CONDITIONS
 
 
 <ul>
 <li>
 This job may require you to work on holidays and/ or weekends;
 </li>
 <li>
 This job often requires extended hours beyond a typical work week;
 </li>
 <li>
 This job requires you to conform to a conservative, formal grooming, attire and jewelry policy that will be monitored on a regular basis and may be addressed as seen fit by your manager;
 </li>
 <li>
 Sheraton Grand Hotel has a very strong commitment to safety and requires that you follow safety procedures closely;
 </li>
 </ul>
 
 Our hotel has a no-tolerance policy regarding unlawful discrimination and harassment and requires that you follow our anti-discrimination and anti-harassment policies
 
</div>

Executive Office Coordinator

PTCL.Official

<div>
 
 
 ARE YOU READY TO RISE WITH PTCL GROUP
 
 
 
 
 
 
 We are not just industry leaders; we are redefining excellence with groundbreaking solutions. PTCL Group stands out in the technology industry with its commitment to high-end innovation and leading the way in delivering integrated ICT and Cellular Network services in Pakistan, all rooted in our journey of Culture Transformation &amp; Change Management.
 
 
 
 
 
 PTCL Group actively cultivates an inclusive &amp; diverse culture that values and uplifts every individual, regardless of their gender, social background, religion, belief, or disability.
 
 
 
 
 
 
 PTCL Group Vision &amp; Values
 
 
 
 
 
 
 With a clear vision to become the largest technology player and the national champion driving the digital transformation of Pakistan, PTCL Group is guided by a set of our unified core values:
 
 <ul>
 <li>
 Be Resilient
 </li>
 <li>
 Think Big
 </li>
 <li>
 Win Every Battle
 </li>
 <li>
 Value Success
 </li>
 </ul>
 
 
 
 
 
 IN THIS ROLE YOU WILL
 
 
 
 
 
 
 In this role, you&rsquo;ll play a key part in
 
 supporting the Director of Sales
 
 by coordinating activities across multiple sales functions to ensure smooth and efficient operations. The position involves
 
 facilitating communication and collaboration among regional sales teams
 
 , including Market Intelligence, Resource Management, Sales Order Processing, KYC &amp; Feasibility, Quality of Sale, and Channel Monitoring &amp; Efficiency. You&rsquo;ll help
 
 execute sales strategies, track performance metrics, and streamline sales processes
 
 to improve overall productivity and alignment with business goals. This role is essential for maintaining operational excellence and driving the effectiveness of the sales organization.
 
 
 
 
 
 
 HOW CAN YOU EXPRESS YOUR TALENT
 
 
 
 
 
 
 
 &bull;
 
 Coordination of Sales Activities: o Act as a liaison between the Director of Sales and various sales teams to ensure alignment on objectives and initiatives. o Coordinate the scheduling and organization of meetings, training sessions, and workshops across sales teams. Facilitate communication between regional teams to share best practices and address any challenges that arise.
 
 
 
 &bull;
 
 Performance Tracking &amp; Reporting: Assist in monitoring sales performance metrics across different teams and compile reports for the Director of Sales. Track progress on sales initiatives and projects, providing updates and recommendations for improvement. Collaborate with team members to gather data for sales performance analysis and presentations.
 
 
 
 &bull;
 
 Process Optimization: Support the Director of Sales in identifying opportunities to streamline sales processes and improve efficiency. Assist in developing and implementing standard operating procedures (SOPs) for sales coordination activities. Gather feedback from sales teams on processes and tools, making recommendations for enhancements.
 
 
 
 &bull;
 
 Training &amp; Support: Help coordinate training sessions and onboarding for new sales staff, ensuring they understand sales processes and tools. Provide support to sales teams by answering questions, resolving issues, and offering guidance on best practices. Maintain training materials and documentation for sales processes.
 
 
 
 &bull;
 
 Customer Relationship Management: Assist in maintaining relationships with key customers by coordinating follow-up communications and ensuring customer inquiries are addressed promptly. Gather customer feedback from sales teams and relay insights to the Director of Sales for strategic planning
 
 
 
 &bull;
 
 Collaboration with Internal Teams: o Work closely with marketing, finance, and operations teams to align sales initiatives with broader business objectives. Support the coordination of cross-functional projects and campaigns that involve multiple sales teams. Participate in strategy discussions to provide insights from sales teams that can inform decision-making.
 
 
 
 &bull;
 
 Administrative Support: Manage administrative tasks for the sales department, including documentation, scheduling, and reporting. Assist in budget tracking and resource allocation for sales initiatives. Maintain organized records and databases related to sales activities and performance
 
 
 
 
 
 
 WHAT YOU NEED TO BE SUCCESSFUL
 
 
 
 
 
 
 
 Qualification
 
 
 
 
 &bull;
 
 Bachelors in Business Administration, Sales, Marketing or a related field.
 
 
 
 &bull;
 
 Experience in sales coordination, sales operations, or a related role, preferably in the telecom industry
 
 
 
 &bull;
 
 Proficiency in CRM systems and sales management software. Strong analytical skills with experience in performance tracking and reporting. Familiarity with sales processes and best practices.
 
 
 
 
 
 
 Technical Competency:
 
 
 <ul>
 <li>
 MS Office/IT Tools
 </li>
 <li>
 Interdepartmental Coordination
 </li>
 <li>
 Reporting and analysis
 </li>
 </ul>
 
 
 
 
 
 
 PTCL Group's family-centric policies, offering 6-month maternity and 30-day paternity leave, along with a hybrid work model, redefine the workplace for a balanced and fulfilling career.
 
 
 
</div>

Executive Sales Coordinator

Pompi Travels

QualificationsDiploma/Degree in Travel and Tourism from a recognised University, IITM, KIITS or an institution approved by Govt. of Kerala or AICTE.Responsibilities&middot; Identifying new business opportunities&middot; Analysing market trends&middot; Identify and research potential clients&middot; Develop and design tour itineraries based on client requirements, preferences, and budget.&middot; Research and select appropriate destinations, attractions, accommodations, transportation, and other services. Consider factors like logistics, timing, and local regulations.&middot; Interact with clients to understand their travel needs and expectations.&middot; Provide recommendations, answer queries, and address concerns.&middot; Customize tours to meet individual or group requirements and ensure a high level of customer satisfaction.&middot; Establish and maintain relationships with various service providers, including hotels, airlines, transportation companies, tour guides, and entertainment venues.&middot; Negotiate contracts and rates, manage bookings, and coordinate logistics to ensure a seamless travel experience.&middot; Prepare and manage tour budgets, ensuring profitability and cost-effectiveness.&middot; Monitor expenses, compare quotes, and seek cost-saving opportunities without compromising quality.&middot; Track financial transactions, prepare invoices, and handle billing and payment processes.&middot; Prepare and distribute necessary travel documents, itineraries, and confirmations.&middot; Liaise with clients, vendors, and local authorities to resolve problems and ensure the safety and well-being of travelers.&middot; Deliver excellent customer service by promptly responding to inquiries, resolving complaints, and maintaining strong client relationships.&middot; Attend to customer feedback, suggestions, and complaints to continuously improve tour quality and exceed customer expectations.Job Type: Full-timePay: &#8377;13,000.00 - &#8377;20,000.00 per monthWork Location: In person

Marketing Executive / Tour Coordinator

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