executive coordinator

United Real Estate Company (URC)

<div>
 
 
 Job Description:
 
 
 
 
 
 
 To be primarily responsible for providing secretarial support to the Head of Legal that includes scheduling and coordination of meetings, travel arrangements, management of calendar, taking meeting notes, facilitating visitors and other administrative duties
 
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manages the scheduling and coordination of Departmental meetings and group activities.
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 Makes travel arrangements for Colleagues within the Department. maintains the leave database. and advises Colleagues on policies and other administrative assistance.
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 Prints memorandums, contracts, case sheets, and meeting minutes for the Board of Directors and general assemblies of the company and its subsidiaries.
 </li>
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 Prints reports on investigations and violations concerning the company and its subsidiaries.
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 Orders and distributes stationary letterheads and business cards. as required.
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 Receives all visitors and informs the required Colleague within the Department of the visitor's arrival.
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 Handles couriers. letters and faxes. and ensures tracking of documents and follows-up in case of delay or non-delivery.
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 Maintains a contact list of all Colleagues to effectively manage Colleague communication.
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 Assists in preparing documents for management in a timely and accurate manner.
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 Organizes Department's files and records and is the custodian of all legal and business related contracts and correspondence in order to keep them safe; and updates legal database.
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 Supports the Department in legal and business activities and projects. gathers information. coordinates with cross-functional teams. files contracts and follows-up on behalf of the Department/ Colleagues.
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 Acts as backup in case of absence or unavailability for Executive Coordinators as and when requested.
 </li>
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 Maintains records of all documents handed over to the requestor in Legal Tracking Register and follows-up on receiving the documents back from the requestor.
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 Performs other responsibilities and tasks as required or as directed by line manager or respective Colleagues from time to time.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 
 
 
 <ul>
 <li>
 High School / Diploma and/or secretarial certification with equivalent
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 3 - 5 years of prior experience as a department coordinator or similar is a pre-requisite
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 Strong English and Arabic language skills (written and spoken)
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 </ul>
 
 
 
 
 
 Job Summary
 
 
 <ul>
 <li>
 Job Title Executive Coordinator
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 Location Kuwait
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 Function Legal
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 Qualification High School
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 Date Posted 04-01-2026
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 </ul>
 
 Apply Now
 
</div>

Executive Coordinator

Rixos

<div>Company Description 
Rixos Hotels, with 25 years of experience in the tourism sector, continues to grow worldwide as a Turkish brand with new investments, driven by a management model based on dynamic, flexible, and proactive strategies. Currently, we operate 43 different hotels, theme parks, and special projects across 3 continents and 8 countries.
In Turkey, we provide services to our guests in various concepts with a talented workforce of approximately 8,000 people in the Antalya, Muğla, and Istanbul regions.
We are seeking a valuable team member for the position of &ldquo;Executive Coordinator to Managing Director&quot; to be considered at Rixos Tersane İstanbul. 
Job Description 
<ul><li>
Collaborate with relevant departments to obtain necessary documents, information, and tasks from staff or managers.</li><li>
Handle all correspondence and maintain effective communication under the supervision of the Managing Director.</li><li>
Carry out the written external communications of the hotel&rsquo;s Managing Director.</li><li>
Carry out the telephone communications of the hotel&rsquo;s Managing Director.</li><li>
Remind the Managing Director of VIP guests and, if necessary, ensure that they meet/communicate.</li><li>
File all documents and correspondences of the General Management office appropriately and ensure that the files are up-to-date.</li><li>
Protect the confidentiality of all correspondences issued or received by the Managing Director.</li><li>
Take note of and follow-up all appointments of the Managing Director.</li><li>
Ensure that the communication channels of the General Management office are working at all times and take the necessary measures in this regard.</li><li>
Receive hotel guests and other guests that wish to see the Managing Director in a proper manner.</li><li>
Ensure that the department managers or other employees that wish to see the Managing Director meet at the earliest convenience and arrange the meeting times.</li><li>
Prepare the meeting minutes appropriately for the Managing Director&rsquo;s meetings that require such meeting minutes and distribute them to the concerned parties.</li><li>
Monitor and control the faxes sent on a daily basis.</li><li>
Keep track of the special days of hotel employees and other individuals deemed necessary by the Managing Director and make arrangements for celebrations.</li><li>
Ensure that the General Management office is always kept in a clean and orderly manner</li><li>
Possess full knowledge of the hotel&rsquo;s policies and procedures, implement these policies and procedures and, when necessary, ensure coordination between other departments.</li><li>
Carry out all responsibilities related to the quality management systems implemented at the facilities.</li><li>
Carry out all other duties assigned by managers and hotel management not specified in the job description.</li><li>
To ensure you read the hotel&rsquo;s Employee Handbook and have an understanding of and adhere to the hotel&rsquo;s rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.</li><li>
To respond to any changes in the department as dictated by the needs of the hotel.</li><li>
To be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs.</li><li>
To attend training and meetings as and when required.</li></ul> 

Qualifications 
<ul><li>
Graduated from relevant departments of universities (Office Management, Business Administration, Secretarial Studies, Communication, etc.),</li><li>
Minimum 3 years of experience in a similar position (executive assistant, office manager, or senior secretary),</li><li>
Advanced proficiency in English (both written and spoken),</li><li>
Strong written and verbal communication skills with excellent representation and expression abilities,</li><li>
Professional diction and strong command of written language,</li><li>
Familiar with corporate work structure and confidentiality principles,</li><li>
Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook),</li><li>
Experienced in meeting organization, travel arrangements, and calendar management,</li><li>
Strong skills in reporting, presentation preparation, and documentation,</li><li>
Highly discreet and reliable, with strong attention to confidentiality,</li><li>
Excellent time management and prioritization skills,</li><li>
Detail-oriented, organized, and results-driven.</li></ul></div>

Executive Coordinator to Managing Director

ALPHA PLUS

Executive Administrative &amp; HR CoordinatorLocation: Riyadh, Saudi Arabia Job Type: Full-TimeJob Overview: We are seeking a female expatriate Executive Administrative &amp; HR Coordinator to handle daily administrative operations, HR support, sales coordination, and inter-department communication. This role works closely with the CEO, HR, Finance, Sales, and Production teams.Key Responsibilities:<ul><li>Daily attendance, overtime records, and payroll preparation support</li><li>HR coordination, job offer preparation, and JISR system handling</li><li>Quotation preparation and enquiry follow-ups</li><li>Email management (Sales, Management, Hiring &amp; PR)</li><li>Job order issuing and tracking for production</li><li>Coordination between CEO, HR, Finance, and other departments</li></ul>Requirements:<ul><li>Female candidates preferred</li><li>Strong MS Excel and email communication skills</li><li>HRMS / payroll system experience (JISR preferred)</li><li>Highly organized and able to multitask</li></ul>Salary: Competitive, based on experienceHow to Apply: Apply via Indeed with your updated CV.Job Types: Full-time, PermanentPay: ﷼2,500.00 - ﷼4,000.00 per month

Executive Administrative & HR Coordinator

Property Shop Investment LLC

Job SummaryProperty Shop Investment (PSI) is seeking an experienced and high-performing Loyalty &amp; Partnerships Executive Coordinator to manage strategic vendor partnerships and support the growth of our Loyalty Program. This role works closely with senior leadership and cross-functional teams to deliver premium client experiences and maintain PSI&rsquo;s high service standards.Key Responsibilities<ul><li>Acquire and onboard new loyalty partners, including negotiation of agreements, commission structures, terms, and conditions</li><li>Manage and maintain relationships with strategic and premium vendors</li><li>Coordinate closely with the Marketing team on content creation, campaign planning, website enhancements, and loyalty initiatives</li><li>Support the development of promotional materials and digital collaterals for client engagement through Sales teams</li><li>Oversee client interactions and ensure service delivery aligns with PSI&rsquo;s service-level standards</li><li>Coordinate internally with Business Development, Marketing, Design, Finance, and CRM teams for seamless execution</li><li>Receive projects from Sales teams and assign furnishing and design projects to Interior Designers</li><li>Conduct loyalty program presentations and pitch sessions for Sales and Resale teams to drive engagement and referrals</li><li>Gather feedback from Design teams to identify and onboard new loyalty suppliers</li><li>Maintain regular communication with existing vendors, manage renewals, and conduct performance evaluations</li><li>Develop new partnership ideas and initiatives to enhance the value and reach of the Loyalty Program</li><li>Conduct partner showroom visits and perform quality checks on product offerings</li></ul>Requirements<ul><li>Proven experience in loyalty programs, partnerships, vendor management, or executive coordination</li><li>Fluency in communication skills (Multilinguistic)</li><li>Strong negotiation, communication, and stakeholder management skills</li><li>Experience working with CRM systems and cross-functional teams</li><li>Ability to operate in a fast-paced, luxury, and performance-driven environment</li><li>High attention to detail and strong organizational skills</li></ul>What We Offer<ul><li>Executive-level exposure and high-visibility role</li><li>Opportunity to work in a luxury real estate environment</li><li>Fast-paced growth and career development</li><li>Collaborative and professional work culture</li></ul>Send your Cv to mansi.mehta@psinv.net or directly apply here.Job Type: Full-timePay: AED10,000.00 - AED12,000.00 per month

Chief Business Development Coordinator

Naqaa Sustainable Energy

<div>
 
 
 Role Summary
 
 
 
 The Team Coordinator &amp; Executive Assistant to the Managing Director provides operational, administrative, and coordination support across renewable energy projects while directly assisting the Managing Director in execution, communication, follow-up and daily administrative duties. The role ensures organizational discipline, information accuracy, and timely action across teams and leadership.
 
 
 The role provides a unique opportunity for the recent graduates to engage into the activities in green energy industries, and obtain a full-fledge access to scope of works of O-GREEN, working directly with the company leadership.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Provide direct administrative and coordination support to the Managing Director.
 </li>
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 Manage correspondence, calendars, schedules, priorities, and deadlines for the MD and teams.
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 Act as the communication interface between the Managing Director, internal teams, and external stakeholders.
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 Coordinate daily team and leadership activities, meetings, and action follow-ups.
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 Prepare executive summaries, reports, presentations, agendas, minutes, and decision trackers.
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 Track executive and project-level action items and ensure cross-departmental closure.
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 Maintain structured document control while ensuring confidentiality of strategic, financial, and operational information.
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 Support onboarding, administrative setup, and coordination for new team members.
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 Coordinate with vendors, consultants, partners, and regulatory authorities.
 </li>
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 Assist with renewable energy project documentation, permits, and approvals.
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 Track milestones across engineering, procurement, construction, and commissioning phases.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
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 Bachelor's or Master&rsquo;s degree in Engineering, Green Energy, Finance or Business Administration or other related field.
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 Basic knowledge or a strong interest in renewable energy or solar power is a must.
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 Previous 1- 3 years minimum experience in a coordination or administrative role and/or in green energy related matters.
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 Excellent organizational and multitasking abilities.
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 Strong communication and interpersonal skills.
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 Attention to detail and problem-solving skills.
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 Ability to work under pressure and meet deadlines.
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 Hard-working and dedicated personality.
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 Strong self-discipline.
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 </ul>
 
 
 
 
 
 Skills
 
 
 <ul>
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 Fluent English
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 Microsoft Office Suite
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 Power Point and Microsoft Word proficiency
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 Project management tools (e.g., Trello, Asana)
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 Scheduling software (e.g., Google Calendar, Outlook)
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 Communication tools (e.g., Slack, Microsoft Teams)
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 Time management
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 Data entry and administrative skills
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 </ul>
 
 
 
 
 About Naqaa Sustainable Energy
 
 
 
 
 
 Naqaa Sustainable Energy is leading the development and execution of Oman&rsquo;s large-scale renewable energy projects. Naqaa Sustainable Energy serves as a vertically integrated green energy company: covering development, EPC, generation, transmission, R&amp;D, and logistics. Its mission is to accelerate green energy deployment in Oman and the region.
 
 
 
 
 
 Key features:
 
 <ul>
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 Development of hybrid renewable energy projects (Wind + Solar + Storage);
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 Full integration of value chain (from turbine to grid);
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 In-house EPC and engineering teams;
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 Project portfolio under execution &gt; 1.2 GW;
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 Project portfolio under development in Oman, GCC, Africa, and EU &gt; 10 GW.
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 </ul>
</div>

Team Coordinator & Executive Assistant

AWT Investmens

CEO Coordinator:The Personal Assistant to the CEO will provide high-level administrative support and manage a wide range of executive tasks to ensure the CEO's day-to-day activities run smoothly. This role requires exceptional organizational and communication skills, as well as the ability to handle confidential information with discretion. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.Calendar Management: Efficiently manage the CEO&rsquo;s calendar, scheduling meetings, appointments, and events. Prioritize and coordinate conflicting schedules and ensure timely reminders.Communication Handling: Serve as a primary point of contact for the CEO, managing phone calls, emails, and correspondence. Draft and review communications and facilitate interactions with internal and external stakeholders.Travel Coordination: Organize travel arrangements for the CEO, including flights, accommodations, and transportation. Prepare detailed itineraries and handle travel-related logistics.Meeting Preparation: Prepare agendas, compile meeting materials, and take minutes during meetings. Follow up on action items and ensure timely completion of tasks.Document Management: Organize and maintain confidential files and records. Prepare reports, presentations, and other documents as requested by the CEO.Project Assistance: Support the CEO with special projects, providing research, analysis, and coordination as needed. Assist in the implementation of initiatives and track project progress.Event Coordination: Organize and manage internal and external events, including board meetings, company functions, and client engagements.Education:<ul><li>Business in Administration/Management/commerce or a closely related field</li></ul>Experience:<ul><li>Previous experience as a receptionist or in an administrative support role is preferred. Experience as a Personal Assistant to senior executives or in a similar high-level role is highly desirable</li></ul>Job Type: Full-timePay: Rs70,000.00 - Rs100,000.00 per monthWork Location: In person

CEO Coordinator

Journey

<div>
 We are looking for an Executive Assistant/Studio Coordinator to join our new Journey Abu Dhabi studio to support our MENA Managing Director. The successful candidate will play a key role in the business-critical coordination and administration of the executive&rsquo;s time and capacity planning, communication, and travel as well as coordinate the day to day running of our small but growing office.
 
 
 This is an opportunity to join a fast-paced and growing team and a globally recognised studio. Excellent organisation skills, strong initiative, clear and efficient communication skills, and close attention to detail are key requirements for the role, as well as a good ability to use a range of IT tools and software. Due to the scale of our regional office, we require someone who is equally at home coordinating the studio logistics and administration of a small (2-8 person) office space, as well as supporting local client events and marketing efforts.
 
 
 We are looking for a candidate with demonstrable experience in a similar or equivalent role in a fast-paced and entrepreneurial environment, ideally working with multiple individuals and balancing the requirements and priorities effectively. Experience working in the creative industries is desirable.
 
 
 
 Key Responsibilities
 
 
 
 
 EA:
 
 
 
 <ul>
 <li>
 Work closely with the executive to understand priorities for time and capacity.
 </li>
 <li>
 Complex diary coordination, organising meetings &ndash; both conference/video calls and in person &ndash; being reactive to schedule and/or availability changes.
 </li>
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 Screen and triage emails, calls and coordinate requests.
 </li>
 <li>
 Welcome guests to meetings and arranging catering, refreshments and/or restaurant bookings as required on behalf of Executive.
 </li>
 <li>
 Assisting the executive and their team with meeting preparation, including collating materials and information ahead of time or preparing presentation decks or reports on their behalf.
 </li>
 <li>
 Minute meetings and note action points as required, and disseminate those action points to other team members.
 </li>
 <li>
 Book flights/accommodation and produce travel itineraries for the MDs business trips.
 </li>
 <li>
 Manage business expenses in a timely manner.
 
 
 </li>
 </ul>
 
 Studio Coordination &amp; Support
 
 
 
 <ul>
 <li>
 Managing the office space, liaising with the building (A co-working space currently).
 </li>
 <li>
 Call fielding and taking messages.
 </li>
 <li>
 Post &amp; deliveries &ndash; incoming and outgoing for the small team (Currently 3).
 </li>
 <li>
 Assisting with travel booking if necessary on behalf of the team, troubleshooting issues.
 </li>
 <li>
 Ensuring studio supplies are maintained.
 </li>
 <li>
 Booking meeting rooms.
 </li>
 <li>
 Keeping Phone List and other shared reception/HR/security documents up to date.
 </li>
 <li>
 Taxis &amp; Couriers.
 </li>
 <li>
 Working alongside the MD and marketing team to coordinate event or social activities on the ground with clients and team members.
 </li>
 <li>
 Undertaking tasks delegated by the MENA team from time to time.
 </li>
 <li>
 Support marketing initiatives by attending the weekly cadence with the central marketing team and coordinating regional marketing efforts on an ad hoc basis as needed.
 
 
 </li>
 </ul>
 Salary Pay Range
 
 
 182,900 د.إ&mdash;216,000 د.إ AED
 
 
 
 About Journey:
 
 
 
 Journey is a global design and innovation studio pioneering multidimensional experiences (MDX) that transform how people perceive, engage, and interact with the world. With studios in New York, London, Miami, and Dubai, we blend strategy, design, technology, and narrative to create sensory-rich journeys that ignite emotion and deepen connections between people, brands, and culture.
 
 
 Journey was formed in 2022 by visionary leaders who refuse to accept limits. United through the acquisitions of award-winning studios ICRAVE, Squint/Opera, 59, and VMI Studio, together, we form something new: a multidimensional design practice with unparalleled expertise across the physical, immersive, and digital realms.
 
 
 But we're so much more than a combination of acquisitions; we're a revolutionary framework of layered design capabilities akin to the layers of a technology stack for software companies. Like the best technology stacks, our framework continuously evolves to embrace new capabilities and creative possibilities with the future of the human experience at the forefront. This game-changing framework, the Journey Experience Stack, allows us to design for every touchpoint and create uncommonly cohesive brand universes, drawing on our collective expertise in interior design, lighting design, media design, interactive design, and content creation to deliver industry-first solutions for entertainment, healthcare, retail, hospitality, real estate, and cultural institutions.
 
 
 No other full-service studio practices multidimensional design or vertically integrates its experience capabilities with this level of sophistication. Whether we&rsquo;re reimagining the hospital-patient relationship, creating the world&rsquo;s most immersive entertainment venue, revolutionizing live theater, or crafting virtual twins that accelerate ideas&rsquo; passage from vision to reality, Journey&rsquo;s work is pioneering the shift of how people perceive, engage, and interact with the world.
</div>

Executive Assistant & Studio Coordinator

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