executive coordinator

Bethany House Services

<div>POSITION OVERVIEW
The Executive Coordinator provides administrative support to Chief Executive Officer and additional support for the C-Suite team as needed. The C-level Executive Coordinator takes on the day-to-day administrative responsibility of backing up the Executives to save them time and ensure the productivity and efficiency of their office. The Executive Coordinator is the C-suites primary coordinator, and liaison for external relations including Board and Committee communications. The Executive Coordinator also serves as the designated IT and Technology liaison for the organization. The IT and Technology liaison is responsible for all communications with third-party IT &amp; Technology support and will provide on-site assistance for all IT &amp; Technology needs at with the support of third-party IT and Technology vendors.
KEY DUTIES AND RESPONSIBILITIES<ul><li>
Organizes and schedules appointments and meetings.</li><li>
Writes and distributes emails, correspondence memos, letters, faxes, and forms.</li><li>
Assists in scheduling and preparing agency and staff events as well as meetings, including food ordering and other general support.</li><li>
Updates and documents Executive Office processes.</li><li>
Reconciles and submits expense reports and invoices.</li><li>
Assists in data collection for a variety of meetings, reports and other analyses.</li><li>
Provides general support to visitors and volunteers of the Executive Team.</li><li>
Submit maintenance requests to the Facilities Manager as needed.</li><li>
Replenishes office supply requests as needed and maintains agency office supplies inventory.
</li><li>Serves as receptionist backup, including answering the general phone line and routing calls to appropriate personnel; collects, logs, and routes all incoming mail including creating daily check log for incoming payments and donations.
</li><li>Other duties as assigned.
</li></ul>Board of Directors Coordination<ul><li>
Assists in preparing Board meetings and reports, with lead responsibility for logistics.</li><li>
Serves as the point of contact for Board members.</li><li>
Participate in all Board and Committee meetings.</li><li>
Keeps accurate Board and Committee meeting minutes and attendance.</li><li>
Maintains contact lists for agency, Board, and committees, including member profiles.</li><li>
Plans and coordinates the annual Board meeting schedule.</li><li>
Maintains the Board documents on the Board SharePoint site.</li></ul>
Technology Coordination<ul><li>
Coordinate with IT, VOIP, and internet providers for all organizational technology needs.</li><li>
Coordinate agenda preparation and follow-up of monthly IT meetings.</li><li>
Review and approve vendor billings.
</li><li>Handling various on-site requests related to IT. When third-party IT &amp; Technology support is not accessible, assist with troubleshooting technology issues and creating tickets for future technology repairs.</li><li>
Running software updates weekly to ensure each computer has the latest versions.</li><li>
Train staff members on how to generally use new hardware and software.</li><li>
Managing shared content drives and ensures that data is properly organized and stored. Updating membership to each drive and distribution email as employees and Board Member enter and exit.
</li><li>Taking on-site responsibility for various IMS projects as needed. This includes not just coordinating the projects but also completing the necessary on-site work for each project.
</li><li>Create badges through Salto software for new hires and replacement badges.
</li><li>Manage on-site technology inventory and assign or collect technology when employees on-board and off-board.</li></ul>
Team Participation<ul><li>
Maintain family confidence and protect operations by keeping information confidential.
</li><li>Participate in training, supervision, and team meetings.</li><li>
Works effectively with co-workers, participants, and others by sharing ideas constructively and positively; listening to and objectively considering the ideas and suggestions from others; keeping commitments; addressing others by name, title, or other respectful identifiers; and respecting the diversity of our workforce in actions, words, and deeds.
</li></ul>EDUCATION AND EXPERIENCE
Minimum: High School Diploma or GED with at least 5 years experience.
Preferred: Associate's or Bachelor's Degree in Business Administration, Communication, or other related field with at least 2 years experience.
SKILLS<ul><li>
Attention to detail.</li><li>
Proficiency in using Microsoft Word and Excel</li><li>
Polished professional presence with exceptional verbal and written communication skills,</li><li>
Demonstrated ability to meet deadlines, multi-task, adapt to shifting priorities, and work on a team</li><li>
A valid driver&rsquo;s license, meeting BHS vehicle insurance requirements, and reliable transportation.</li><li>
Successful completion of criminal background checks and drug tests.</li></ul>
PHYSICAL REQUIREMENTS<ul><li>
Essential physical requirements of the job: kneeling, standing, pulling, climbing, balancing, crouching, walking, lifting, stooping, tactile sense, hearing, reaching with hands and arms, grasping, pushing, fingering, repetitive movements, talking.</li><li>
Exerting up to 10 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.</li><li>
Specific vision requirements: close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.</li></ul>
ENVIRONMENTAL/WORKING CONDITIONS<ul><li>
Normal office environment; inside environmental conditions.</li><li>
Communal residential living including age ranges from infant to adult.</li><li>
Moderate noise level.</li></ul><ul><li>
The position requires extended use of a computer.
</li><li>Reasonable accommodation may be provided to enable individuals with disabilities to perform essential job functions.</li></ul>
VOLUNTEER &amp; SPECIAL EVENTS RESPONSBILITIES<ul><li>
Supervise and direct volunteers throughout the event to ensure tasks are completed efficiently.</li><li>
Provide guidance and support, answering any questions and offering feedback as needed.</li></ul><ul><li>
Ensure volunteers understand and are comfortable with their roles and responsibilities.</li><li>
Work with other staff members to ensure volunteer teams are properly coordinated and their efforts are aligned with event goals.</li><li>
Communicate effectively with volunteers and fellow staff members to ensure any challenges are addressed quickly.</li><li>
Ensure that volunteers are thanked for their efforts, reinforcing their Contributions to the event's success.</li></ul></div>

EXECUTIVE COORDINATOR

Spooky Nook Sports

<div>Description:

The Executive Coordinator provides high-level administrative and operational support to the President and other members of the executive team as needed, ensuring the efficient execution of daily priorities and long-term initiatives. This role requires exceptional organization, discretion, and communication skills, as well as the ability to manage multiple priorities in a fast-paced environment. The Executive Coordinator serves as a trusted liaison, enabling the President and executive team members to focus on strategic leadership and decision-making.
Benefits
Working at the largest indoor sports complex in North America is an experience that compares to no other. The atmosphere is filled with energetic excitement that provide an uplifting ambience throughout the facility. The Nook takes pride in its friendly, guest-focused team members that make kindness contagious and help others succeed.
As a full-time team member of the Nook, you will enjoy:<ul><li>
Free family membership to our massive 80,000+ sq. ft. fitness center, including all the equipment you need to fit almost any training program. Membership also includes all group fitness classes.</li><li>
Affordable and comprehensive Medical, Dental, and Vision benefits</li><li>
Competitive PTO package</li><li>
Paid holidays</li><li>
401k program</li><li>
35% discount on food and beverage purchases, including the Forklift and Palate restaurant</li><li>
35% discount on all Nook apparel</li><li>
Free child watch (3-hour increments)</li><li>
Discounts on academy team programs, birthday parties, personal training, event space rental, and more!</li><li>
Local business discounts</li></ul>
Essential Job Functions<ul><li>
Manage and maintain the President&rsquo;s calendar, including scheduling meetings, calls, and appointments with internal and external stakeholders</li><li>
Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics</li><li>
Prepare, edit, and organize documents, presentations, and correspondence</li><li>
Pull and compile financial reports and other data as requested</li><li>
Communicate messages and information on behalf of the President with professionalism and confidentiality</li><li>
Order office supplies and manage business-related purchases, including Amazon orders</li><li>
Prepare meeting agendas, capture meeting notes, and distribute minutes and action items</li><li>
Support special projects and initiatives as assigned, tracking progress and deadlines</li><li>
Serve as a key point of contact, ensuring timely follow-up and clear communication across teams</li><li>
Other duties as assigned by executive team</li></ul>
Requirements:

Basic Qualifications<ul><li>
3+ years of experience in an administrative, executive support, or coordination role</li><li>
Strong organizational and time-management skills with keen attention to detail</li><li>
Excellent written and verbal communication skills</li><li>
Ability to handle sensitive information with a high level of discretion and professionalism</li><li>
Proficiency in Microsoft Office and related business tools (calendar management, document preparation, reporting)</li><li>
Ability to prioritize competing demands and adapt to changing needs</li><li>
Self-motivated, proactive, and solutions-oriented</li></ul>
Preferred Qualifications<ul><li>
Experience supporting senior leaders or executives</li><li>
Familiarity with financial reporting or expense tracking</li><li>
Experience coordinating meetings and travel for leadership teams</li></ul>
Working Conditions<ul><li>
Work environment: Upbeat, high-energy sports and event complex with heavy foot traffic and frequent large crowds.
</li><li>Physical requirements: While performing the duties of this job, the team member will be regularly required to perform physical activity that includes moving about the work area, standing, sitting, bending, reaching with hands and arms, lifting, pushing, pulling, talking, hearing and smelling.
</li><li>Lifting requirements: The team member will be required to lift, push, pull, lower and/or move up to 10 lbs regularly, and up to 50 lbs frequently.</li><li>
Noise Level: The noise level in this environment is typically variable.</li></ul></div>

Executive Coordinator

CMURC

REPORTS TO: President + CEOWORK LOCATION: Central Michigan University Research Corporation, Multiple Great Lakes Bay Region locations, Headquarter: Mt PleasantPOSITION SUMMARY:The Executive Coordinator will be responsible for managing a wide range of administrative and executive related tasks and projects. The Executive Coordinator will interact with all levels of CMURC staff and CMURC affiliates in the external community, delivering a high level of professionalism and confidentiality in promoting and achieving the company strategies and goals. Strong decision making, communication and organizational skills are important in this position.POSITION REQUIRMENTS:EducationBachelor&rsquo;s Degree in Business Administration or equivalent 3 years qualifying experienceSPECIFIC DUTIES:<ul><li>Assists Executive team with BOD tasks and coordinates weekly accounting and general ledger functions with external accounting resources, ensuring separation of duties and internal controls</li><li>Coordinates all resources, technology, equipment, and other shared office services and conducts membership orientations, prepare documents, and keys</li><li>Be responsible for calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings</li><li>Assist President with preparation of reports and presentation materials</li><li>Prepare, review and summarize miscellaneous reports and documents</li><li>Work closely with the President to coordinate and launch hard copy or email campaigns to consultants, clients and potential clients</li><li>Responsible for troubleshooting and problem-solving facility challenges on a daily basis; including opening and closing of the building, mail and package delivery, coffee station, cleaning, trash removal, and maintaining all meeting spaces.</li><li>Assist in development of client retention and recruitment efforts for space and program memberships.</li><li>Prompt and efficient response to all facility related issues, including technology, printer and copier equipment, shared office services, and building projects. Deliver timely results of scheduled tasks and coordinate with various team members.</li><li>Support internal and external marketing efforts including, but not limited to; social media, graphic design, digital marketing, website development, outreach and community events.</li><li>Responsible for on-site facility support as the primary point of contact for coordination of all technology, equipment, and other shared office services. Prompt and efficient response to all facility related issues, including technology, printer and copier equipment, shared office services, and building projects.</li><li>Handle flex space opportunities, prepare orientation communications, invoices, and facility access.</li><li>Support clients with member portal activation, profile set up, meeting room reservations, and any additional assigned by supervisors. Acts as liaison between clients and supervisor as it relates to business activities and portfolio of clients utilizing program learning management system.</li><li>Schedule maintenance and work orders, respond to urgent maintenance calls and participate in the community handbook and facility plans.</li><li>Assist in the coordination, implementation, and execution of team and individual goals ensuring consistency with brand and priorities.</li><li>Assist in the coordination, implementation, and execution of team and individual goals ensuring consistency with brand and priorities.</li><li>Foster an entrepreneurial culture within the organization utilizing regional space and program opportunities.</li><li>Additional duties as assigned by Executive team</li></ul>POSITION REQUIREMENTS and DEMONSTRATED SKILLS/KNOWLEDGE:<ul><li>Good business acumen</li><li>Strong communication skills, both verbal and written</li><li>Strong organizational skills</li><li>Ability to work in and build a team</li><li>Able to work independently but within strategic framework</li><li>Can handle many projects/assignments at the same time</li></ul>Other Requirements:<ul><li>Must be efficient at utilizing computer-based tools to accomplish tasks.</li><li>Travel, mandatory weekends, and nights</li></ul>Technology:<ul><li>Calendar and Email: Microsoft Outlook</li><li>Customer Relationship Management System: Salesforce</li><li>Microsoft Office Suite: Excel, PowerPoint, Word</li></ul>CENTRAL MICHIGAN UNIVERSITY Research Corporation (CMURC)CMURC is an inclusive, professional coworking space with accelerator programs focused on product and strategic development for entrepreneurs to positively impact the economy in the Great Lakes Bay Region. It brings together local, regional and statewide partners to accelerate the success of entrepreneurs, growing businesses, and jobs by leveraging the resources of Central Michigan University, the Mount Pleasant SmartZone, and the Michigan Economic Development Corporation&rsquo;s 21st Century Jobs Trust Fund. Learn more about CMURC at www.cmurc.com.The Central Michigan University Research Corporation is an equal opportunity employer and is committed to equal opportunity without regard to race, religion, color, sex, age, national origin, citizenship, disability or any other basis of discrimination prohibited by applicable local, state or federal law.In addition to compliance with federal EEO statutes, the Central Michigan University Research Corporation complies with applicable state and local laws governing nondiscrimination. This policy applies to all terms and conditions of employment, including but not limited to the following:<ul><li>Recruitment, hiring, placement, transfer, promotion, and demotion;</li><li>Training, development, and educational assistance;</li><li>Compensation and benefits;</li><li>Educational, social, and recreational programs;</li><li>Discipline;</li><li>Termination of employment.</li></ul>Employment decisions, subject to the legitimate business requirements of the CMURC, are based solely on the individual&rsquo;s qualifications, merit, behavior and performance.Work Location: In person

Boys & Girls Clubs of America

<div>Executive Coordinator 
BoysGirls Clubs of Skagit County 
$24.90 &ndash; $28.28/hour DOE/DOQ (+$1.25/hour Spanish bilingual differential)
What if the job that helped you grow your career didn't expect you to have it all figured out yet?
We're looking for someone who is early in their professional journey-someone organized, curious, and ready to learn. This role is a great fit for someone who enjoys bringing order to chaos, finds satisfaction in getting the details right, and wants to build real, transferable skills in a supportive environment.
At its core, this role helps keep our organization running smoothly. You'll work with data, track information, and keep systems accurate and up to date. But this isn't just about entering information-it's about helping tell the story of our impact and supporting decisions that affect youth across our community.
You'll also work closely with executive leadership, gaining exposure to how an organization operates. Over time, there is room to grow into areas like human resources, projects, and cross-department work.
This could be a strong fit if you:<ul><li>
Like things organized and accurate (and notice when they're not)</li><li>
Enjoy working with systems, spreadsheets, or databases</li><li>
Are dependable and follow through on what you start</li><li>
Want a role where you can learn, grow, and build a long-term career</li><li>
Are comfortable asking questions and figuring things out as you go</li></ul>
What you'll be doing includes managing and maintaining organizational data, supporting reporting and tracking efforts, coordinating schedules and meetings, and helping ensure information is accurate, organized, and useful across the organization.
This is a 32-hour/week position (0.8 FTE), typically Monday through Thursday, based at our Mission Support Center.
If you're looking for a place where you can build skills, gain experience, and grow into something bigger-we'd love to meet you.
 
 
Curious about the full scope of the role? Take a look at the full job description for all the details before applying.</div>

Caterpillar Inc.

<div>
 
 
 Career Area:
 
 
 
 
 Business Services
 
 
 
 
 Job Description:
 
 
 
 
 
 Your Work Shapes the World at Caterpillar Inc.
 
 
 
 When you join Caterpillar, you're joining a global team who cares not just about the work we do &ndash; but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here &ndash; we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
 
 
 
 Job Title:
 
 Operations, Administration and Executive Coordinator
 
 
 
 Monthly Base Salary:
 
 SAR 10,600 - SAR 12,800 (depending on experience)
 
 
 
 Benefits:
 
 Housing / Transportation allowance, 10% Bonus target, Medical insurance, Group Life insurance, 30 calendar days annual leave, end of service award
 
 
 
 Location:
 
 Riyadh (office presence 5 days per week)
 
 
 We are looking for an
 
 Operations, Administration and Executive Coordinator
 
 to join our
 
 Middle East and Eurasia Region Distribution
 
 team working within the
 
 Europe, Africa, Middle East and Eurasia (EAME) Distribution
 
 division.
 
 
 At Caterpillar, we&rsquo;re
 
 committed
 
 to our customers, who build a better, more sustainable world with our products, services and solutions. We understand and show the value of why they should choose us. We&rsquo;re exploring new ideas and opportunities &ndash;
 
 innovating
 
 to discover the breakthroughs necessary for tomorrow&rsquo;s growth. Through it all, we are one team &ndash; creating and delivering world-class products, services and solutions superior to the competition. Learn more about the Caterpillar Experience.
 
 
 
 About the Europe, Africa, Middle East and Eurasia Distribution Division
 
 
 
 This team manages Cat&reg; distribution across Europe, Africa, the Middle East, and Eurasia. The division provides clear guidance and support across all Cat&reg; dealers in the region to ensure their strong performance and their execution of the segment growth strategies. The division also delivers superior customer experiences, profitable services growth, and industry leadership.
 
 
 
 Role Definition:
 
 As an
 
 Operations, Administration and Executive Coordinator
 
 , you will play a crucial role in supporting high-level executives and ensuring smooth operations of the organization. Your responsibilities encompass a wide range of tasks, from administrative duties to strategic coordination.
 
 
 
 
 What You Will Do:
 
 
 
 
 <ul>
 <li>
 C-Suite Collaboration: Work closely with C-Suite executives, providing indispensable support. Understand their priorities, anticipate their needs, and proactively address challenges.
 </li>
 <li>
 Calendar Management: Organize and maintain complex calendars, balancing meetings, appointments, and travel arrangements. Prioritize conflicting demands effectively.
 </li>
 <li>
 Communication: Handle internal communications on behalf of the executives, ensuring timely responses and maintaining professionalism. Internal announcements, publications, stakeholder communications.
 </li>
 <li>
 Meeting Preparation: Prepare thoroughly for meetings, including researching topics, creating agendas, collating relevant materials, presentations, speeches, and support with all employee meetings.
 </li>
 <li>
 External Liaison: Interact with partners, stakeholders, and other staff members including supporting the purchasing team. Represent the executive&rsquo;s office professionally and build strong relationships.
 </li>
 <li>
 Large-Scale Events: Support the planning and execution of significant events, such as conferences, board meetings, networking sessions and team gatherings across the region (Dubai, Almaty, and Riyadh). Ensure seamless logistics and a positive experience for attendees.
 </li>
 <li>
 Travel Arrangements: Book travel and accommodation and provide assistance with every step of the executive&rsquo;s travel.
 </li>
 <li>
 Business Invitation Letters: Assist with reviewing issuing of business invitation letters to Caterpillar employees visiting the Saudi Office.
 </li>
 <li>
 Admin SharePoint Site: Managing the office Admin SharePoint Page to ensure up to date information related to office and events are shared to the relevant audience
 </li>
 <li>
 Supporting with onboarding : Facilitating Admin Induction. Maintaining IT &amp; other office supplies / inventory.
 
 
 </li>
 </ul>
 
 
 What You Have (Basic Skills Required):
 
 
 
 
 
 Accuracy and Attention to Detail:
 
 Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
 
 
 
 
 Level Working Knowledge:
 
 
 
 
 <ul>
 <li>
 Accurately gauges the impact and cost of errors, omissions, and oversights.
 </li>
 <li>
 Utilizes specific approaches and tools for checking and cross-checking outputs.
 </li>
 <li>
 Processes limited amounts of detailed information with good accuracy.
 </li>
 <li>
 Learns from mistakes and applies lessons learned.
 </li>
 <li>
 Develops and uses checklists to ensure that information goes out error-free.
 
 
 </li>
 </ul>
 
 Collaborating:
 
 Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
 
 
 
 
 Level Working Knowledge:
 
 
 
 
 <ul>
 <li>
 Demonstrates experience participating in productive collaborative processes.
 </li>
 <li>
 Under guidance, initiates collaborative meetings.
 </li>
 <li>
 Assists in communicating shared goals with diverse groups and parties.
 </li>
 <li>
 Helps promote collaboration across generations, functions, regions, and levels.
 </li>
 <li>
 Helps solve business problems and meet business goals through collaborative processes.
 
 
 </li>
 </ul>
 
 Effective Communications:
 
 Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
 
 
 
 
 Level Working Knowledge:
 
 
 
 
 <ul>
 <li>
 Delivers helpful feedback that focuses on behaviors without offending the recipient.
 </li>
 <li>
 Listens to feedback without defensiveness and uses it for own communication effectiveness.
 </li>
 <li>
 Makes oral presentations and writes reports needed for own work.
 </li>
 <li>
 Avoids technical jargon when inappropriate.
 </li>
 <li>
 Looks for and considers non-verbal cues from individuals and groups.
 
 
 </li>
 </ul>
 
 Flexibility and Adaptability:
 
 Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
 
 
 
 
 Level Working Knowledge:
 
 
 
 
 <ul>
 <li>
 Adjusts to new or changing assignments, processes, and people.
 </li>
 <li>
 Demonstrates willingness to listen to other opinions.
 </li>
 <li>
 Provides examples of shifting from task to task.
 </li>
 <li>
 Identifies and considers alternative approaches to situations or problems.
 </li>
 <li>
 Accepts new or radical ideas with an open mind; avoids snap reactions.
 
 
 </li>
 </ul>
 
 Managing Multiple Priorities:
 
 Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
 
 
 
 
 Level Working Knowledge:
 
 
 
 
 <ul>
 <li>
 Recognizes changing demands and priorities; validates changes with management.
 </li>
 <li>
 Obtains information about how current assignments contribute to organizational goals.
 </li>
 <li>
 Completes current work according to assigned priorities.
 </li>
 <li>
 Responds to day-to-day operational priorities while still making progress on project work.
 </li>
 <li>
 Performs at least 2-3 concurrent activities without reducing productivity.
 
 
 </li>
 </ul>
 
 Problem Solving
 
 : Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
 
 
 
 
 Level Basic Understanding:
 
 
 
 
 <ul>
 <li>
 Explains the value of a disciplined approach to problem solving.
 </li>
 <li>
 Describes problem reporting and escalation practices.
 </li>
 <li>
 Utilizes accepted procedures for problem analysis and resolution.
 </li>
 <li>
 Identifies key aspects of problem-solving techniques used in own area.
 
 
 </li>
 </ul>
 
 Office Administration:
 
 Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
 
 
 
 
 Level Working Knowledge:
 
 
 
 
 <ul>
 <li>
 Arranges meetings, schedules rooms, equipment, refreshments, etc.
 </li>
 <li>
 Operates and maintains standard office equipment such as copiers, faxes, phones.
 </li>
 <li>
 Distributes internal and external correspondence to appropriate recipients.
 </li>
 <li>
 Coordinates travel arrangements and expense reimbursements.
 </li>
 <li>
 Orders, stocks and distributes office supplies.
 
 
 </li>
 </ul>
 
 Microsoft Office:
 
 Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.
 
 
 
 
 Level Working Knowledge:
 
 
 
 
 <ul>
 <li>
 Uses basic features of two or more Office applications.
 </li>
 <li>
 Differentiates tradeoffs between using Word and PowerPoint for developing a presentation.
 </li>
 <li>
 Operates basic Microsoft desktop applications to achieve certain requirements.
 </li>
 <li>
 Converts Word tables to an Excel spreadsheets and vice-versa.
 </li>
 <li>
 Compares the key differences between current and prior releases of Office.
 
 
 </li>
 </ul>
 
 
 What We Offer:
 
 
 
 
 From day one, you&rsquo;re set up to thrive at Caterpillar: helpful training, relatable mentors, global experience, competitive salary package, work-life balance, and the growth opportunities you expect with a Fortune 100 company.
 
 
 You power our success, and we are committed to empowering yours. After all, when your work can impact the entire world, it&rsquo;s important to do work that matters.
 
 
 
 
 About Caterpillar
 
 
 
 
 Caterpillar Inc. is the world&rsquo;s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For 100 years, we&rsquo;ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed. Caterpillar does business on every continent, principally operating through three primary segments &ndash; Construction Industries, Resource Industries and Energy &amp; Transportation &ndash; and providing financing and related services through our Financial Products segment.
 
 
 
 
 This position requires working onsite five days a week.
 
 
 Visa Sponsorship is not available for this position.
 
 
 
 
 Posting Dates:
 
 
 
 
 April 10, 2026 - April 23, 2026
 
 
 Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply
 
 
 Not ready to apply? Join our Talent Community.
</div>

Operations, Administration and Executive Coordinator

Caterpillar

<div>Career Area:
Business Services
Job Description:
Your Work Shapes the World at Caterpillar Inc.
When you join Caterpillar, you're joining a global team who cares not just about the work we do &ndash; but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here &ndash; we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
Job Title: Operations, Administration and Executive Coordinator
Monthly Base Salary: SAR 10,600 - SAR 12,800 (depending on experience)
Benefits: Housing / Transportation allowance, 10% Bonus target, Medical insurance, Group Life insurance, 30 calendar days annual leave, end of service award
Location: Riyadh (office presence 5 days per week)
We are looking for an Operations, Administration and Executive Coordinator to join our Middle East and Eurasia Region Distribution team working within the Europe, Africa, Middle East and Eurasia (EAME) Distribution division.
At Caterpillar, we&rsquo;re committed to our customers, who build a better, more sustainable world with our products, services and solutions. We understand and show the value of why they should choose us. We&rsquo;re exploring new ideas and opportunities &ndash; innovating to discover the breakthroughs necessary for tomorrow&rsquo;s growth. Through it all, we are one team &ndash; creating and delivering world-class products, services and solutions superior to the competition. Learn more about the Caterpillar Experience.
About the Europe, Africa, Middle East and Eurasia Distribution Division
This team manages Cat&reg; distribution across Europe, Africa, the Middle East, and Eurasia. The division provides clear guidance and support across all Cat&reg; dealers in the region to ensure their strong performance and their execution of the segment growth strategies. The division also delivers superior customer experiences, profitable services growth, and industry leadership.
Role Definition: As an Operations, Administration and Executive Coordinator, you will play a crucial role in supporting high-level executives and ensuring smooth operations of the organization. Your responsibilities encompass a wide range of tasks, from administrative duties to strategic coordination.
What You Will Do:
<ul><li>C-Suite Collaboration: Work closely with C-Suite executives, providing indispensable support. Understand their priorities, anticipate their needs, and proactively address challenges.</li><li>
Calendar Management: Organize and maintain complex calendars, balancing meetings, appointments, and travel arrangements. Prioritize conflicting demands effectively.</li><li>
Communication: Handle internal communications on behalf of the executives, ensuring timely responses and maintaining professionalism. Internal announcements, publications, stakeholder communications.</li><li>
Meeting Preparation: Prepare thoroughly for meetings, including researching topics, creating agendas, collating relevant materials, presentations, speeches, and support with all employee meetings.</li><li>
External Liaison: Interact with partners, stakeholders, and other staff members including supporting the purchasing team. Represent the executive&rsquo;s office professionally and build strong relationships.</li><li>
Large-Scale Events: Support the planning and execution of significant events, such as conferences, board meetings, networking sessions and team gatherings across the region (Dubai, Almaty, and Riyadh). Ensure seamless logistics and a positive experience for attendees.</li><li>
Travel Arrangements: Book travel and accommodation and provide assistance with every step of the executive&rsquo;s travel.</li><li>
Business Invitation Letters: Assist with reviewing issuing of business invitation letters to Caterpillar employees visiting the Saudi Office.</li><li>
Admin SharePoint Site: Managing the office Admin SharePoint Page to ensure up to date information related to office and events are shared to the relevant audience</li><li>
Supporting with onboarding : Facilitating Admin Induction. Maintaining IT &amp; other office supplies / inventory.</li></ul>
What You Have (Basic Skills Required):
Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
Level Working Knowledge:
<ul><li>Accurately gauges the impact and cost of errors, omissions, and oversights.</li><li>
Utilizes specific approaches and tools for checking and cross-checking outputs.</li><li>
Processes limited amounts of detailed information with good accuracy.</li><li>
Learns from mistakes and applies lessons learned.</li><li>
Develops and uses checklists to ensure that information goes out error-free.</li></ul>
Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
Level Working Knowledge:
<ul><li>Demonstrates experience participating in productive collaborative processes.</li><li>
Under guidance, initiates collaborative meetings.</li><li>
Assists in communicating shared goals with diverse groups and parties.</li><li>
Helps promote collaboration across generations, functions, regions, and levels.</li><li>
Helps solve business problems and meet business goals through collaborative processes.</li></ul>
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Level Working Knowledge:
<ul><li>Delivers helpful feedback that focuses on behaviors without offending the recipient.</li><li>
Listens to feedback without defensiveness and uses it for own communication effectiveness.</li><li>
Makes oral presentations and writes reports needed for own work.</li><li>
Avoids technical jargon when inappropriate.</li><li>
Looks for and considers non-verbal cues from individuals and groups.</li></ul>
Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
Level Working Knowledge:
<ul><li>Adjusts to new or changing assignments, processes, and people.</li><li>
Demonstrates willingness to listen to other opinions.</li><li>
Provides examples of shifting from task to task.</li><li>
Identifies and considers alternative approaches to situations or problems.</li><li>
Accepts new or radical ideas with an open mind; avoids snap reactions.</li></ul>
Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
Level Working Knowledge:
<ul><li>Recognizes changing demands and priorities; validates changes with management.</li><li>
Obtains information about how current assignments contribute to organizational goals.</li><li>
Completes current work according to assigned priorities.</li><li>
Responds to day-to-day operational priorities while still making progress on project work.</li><li>
Performs at least 2-3 concurrent activities without reducing productivity.</li></ul>
Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
Level Basic Understanding:
<ul><li>Explains the value of a disciplined approach to problem solving.</li><li>
Describes problem reporting and escalation practices.</li><li>
Utilizes accepted procedures for problem analysis and resolution.</li><li>
Identifies key aspects of problem-solving techniques used in own area.</li></ul>
Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
Level Working Knowledge:
<ul><li>Arranges meetings, schedules rooms, equipment, refreshments, etc.</li><li>
Operates and maintains standard office equipment such as copiers, faxes, phones.</li><li>
Distributes internal and external correspondence to appropriate recipients.</li><li>
Coordinates travel arrangements and expense reimbursements.</li><li>
Orders, stocks and distributes office supplies.</li></ul>
Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.
Level Working Knowledge:
<ul><li>Uses basic features of two or more Office applications.</li><li>
Differentiates tradeoffs between using Word and PowerPoint for developing a presentation.</li><li>
Operates basic Microsoft desktop applications to achieve certain requirements.</li><li>
Converts Word tables to an Excel spreadsheets and vice-versa.</li><li>
Compares the key differences between current and prior releases of Office.</li></ul>
What we offer:
From day one, you&rsquo;re set up to thrive at Caterpillar: helpful training, relatable mentors, global experience, competitive salary package, work-life balance, and the growth opportunities you expect with a Fortune 100 company.
You power our success, and we are committed to empowering yours. After all, when your work can impact the entire world, it&rsquo;s important to do work that matters.
About Caterpillar
Caterpillar Inc. is the world&rsquo;s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For 100 years, we&rsquo;ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed. Caterpillar does business on every continent, principally operating through three primary segments &ndash; Construction Industries, Resource Industries and Energy &amp; Transportation &ndash; and providing financing and related services through our Financial Products segment.
#LI
This position requires working onsite five days a week.
Visa Sponsorship is not available for this position.
Posting Dates:
April 10, 2026 - April 23, 2026
Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply
Not ready to apply? Join our Talent Community.</div>

Revascent

<div>Position Summary
The Executive Operations Coordinator serves as a critical partner to executive leadership, ensuring seamless coordination of administrative functions and operational priorities. This role goes beyond traditional administrative support by driving efficiency, managing cross-functional workflows, and enabling leaders to focus on high-impact strategic initiatives.
Key Responsibilities Executive Support
<ul><li>Manage complex calendars, scheduling, and prioritization of meetings across stakeholders
</li><li>Prepare executives for meetings with agendas and briefing materials
</li><li>Act as a gatekeeper and liaison for communication flow
</li></ul>Operational Coordination
<ul><li>Track and manage key initiatives and deadlines
</li><li>Support execution of workflows and process improvements
</li><li>Help coordinate cross-departmental projects
</li><li>Assist in maintaining dashboards and reports for leadership
</li></ul>Project &amp; Process Management
<ul><li>Assist in planning and execution of strategic projects
</li><li>Identify inefficiencies and recommend improvements
</li><li>Ensure alignment between priorities and execution
</li></ul>Communication &amp; Stakeholder Management
<ul><li>Draft and manage executive communications
</li><li>Interface with internal teams and external partners
</li><li>Facilitate meetings and track action items
</li></ul>Administrative &amp; Office Support
<ul><li>Oversee administrative systems and documentation
</li><li>Support budgeting and vendor coordination
</li><li>Assist with event planning and company initiatives
</li></ul>Qualifications
<ul><li>3&ndash;5+ years of relevant experience
</li><li>Strong organizational and time management skills
</li><li>High level of discretion and professionalism
</li><li>Excellent communication skills
</li><li>Proficiency in Microsoft Office and project management tools
</li></ul>Core Competencies
<ul><li>Strategic thinking and problem-solving
</li><li>Attention to detail and execution
</li><li>Proactive mindset
</li><li>Adaptability
</li><li>Strong interpersonal skills
</li></ul>Success Metrics
<ul><li>Executive time optimization
</li><li>On-time completion of initiatives
</li><li>Improved workflows
</li><li>Stakeholder satisfaction
</li></ul>Position Impact
This role bridges executive leadership and operations, ensuring alignment, accountability, and execution across priorities while enhancing leadership effectiveness.
In person Role-3540 E Longwing Ln #240, Meridian ID 83646</div>

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