executive coordinator

Latino Policy Forum

MissionThe mission of the Latino Policy Forum is to build the power, influence, and leadership of the Latino community through collective action to transform public policies that ensure the well-being of its community and society as a whole. Through advocacy and analysis, the Forum builds a foundation for equity, justice, and economic prosperity for the Latino community. By catalyzing policy change, the Forum works to improve education outcomes, advocate for affordable housing, promote just immigration policies and strengthen community leadership.Job Overview We're looking for a proactive Executive Coordinator to join our dedicated team and provide high-level support to our executive leadership, including the President &amp; CEO and Associate Director of Operations. In this role, you'll be central to the day-to-day success of our organization &mdash; managing projects, developing and implementing internal operational policies and procedures, coordinating meetings, and facilitating communication across departments, board members, and external stakeholders. You'll also play a key role in event planning and other initiatives that move our mission forward, all while handling sensitive information with discretion. As Executive Coordinator, your work directly supports the people who lead and sustain our organization. From keeping operations running smoothly to ensuring our leadership is prepared and organized, you'll be a trusted partner whose contributions are felt across every level of the organization. If you're passionate about making a difference, thrive in a dynamic environment, and excel at independently managing multiple priorities, we want to hear from you!Duties &amp; ResponsibilitiesProject Management<ul><li>Coordinate special projects, from planning to implementation, ensuring they are completed on time and within budget.</li><li>Support the planning and logistics of events, board meetings, and other key gatherings, including managing invites, tracking RSVPs, and preparing materials.</li><li>Coordinate and prioritize the President &amp; CEO's day-to-day responsibilities, mainly calendaring.</li></ul>Relationship Management<ul><li>Serve as a primary point of contact for internal staff and key external stakeholders on behalf of the President &amp; CEO and Associate Director of Operations.</li><li>Cultivate and maintain relationships by proactively scheduling, coordinating, and following up on meetings and communications.</li><li>Support board member engagement by facilitating timely communication and ensuring members have the materials and information they need.</li></ul>Research &amp; Presentations<ul><li>Research and provide background information in preparation for the President &amp; CEO's meetings, staff meetings, board meetings, etc.</li><li>Provide recommendations to help strengthen organizational effectiveness (software, programs, vendors).</li><li>Prepare materials for presentations and speaking engagements as directed.</li></ul>Administrative<ul><li>Support in maintaining institutional knowledge.</li><li>Assist with all board-related activities, including drafting agendas, preparing packets, making copies, taking notes, scheduling meetings, and attending meetings as needed, including four quarterly evening meetings each year.</li><li>Support the maintenance and updates of agency files, manuals, organizational calendar, and staff directory.</li><li>Organize and maintain files, records, and databases, ensuring data integrity and accessibility.</li><li>Prepare and submit executives' reports including timesheets, time off requests, board reports, check requests, and expense reports in a timely manner.</li><li>Coordinate travel and lodging for the President &amp; CEO for any out-of-town engagements.</li><li>Maintain office inventory by ordering materials and office supplies.</li><li>Welcome guests, in person or by telephone, answering or directing inquiries.</li><li>Support with onboarding new staff.</li><li>Assist with the maintenance of the organizational database.</li><li>Support planning and logistics for internal meetings, staff gatherings, and retreats.</li><li>Ensure compliance with document retention policies and maintain confidentiality of sensitive information.</li><li>Assist with processing vendor forms and reimbursements to streamline operations as needed.</li><li>Other duties as assigned.</li></ul>Requirements<ul><li>Minimum of 4-5 years of progressive administrative or executive support experience, with demonstrated ability to work independently and exercise sound judgment.</li><li>Bilingual (English/Spanish) preferred &mdash; reading, writing, and speaking.</li><li>Demonstrated ability to exercise tact and discretion at all times.</li></ul>Competencies<ul><li>Strong communication, interpersonal, writing, organizational, scheduling, presentation, project management, and problem-solving skills.</li><li>Demonstrated initiative and ability to work independently and manage multiple priorities.</li><li>Exercises sound judgment and professionalism in all communications.</li><li>Proficient in Microsoft Office Suite; familiarity with IT systems and general troubleshooting a plus.</li><li>Experience with data management; Salesforce or similar CRM experience is a plus.</li><li>Collaborative, adaptable, and able to work effectively with diverse teams and stakeholders.</li></ul>Physical RequirementsMust be able to perform essential duties satisfactorily with reasonable accommodations. Work is generally done sitting, talking, hearing, and typing. Visual acuity to use a keyboard, prepare and analyze data and figures; transcribing, viewing a computer terminal; extensive reading.Work EnvironmentThe organization operates in a professional, hybrid work environment with in-office days from Tuesday through Thursday and remote work on Mondays and Fridays, with exceptions for mandatory onsite work and events. Work is performed in a standard office setting and routinely involves the use of standard office equipment.Compensation and BenefitsStarting range is $55,000 - $60,000*, commensurate with experience. We are committed to the well-being and growth of our team and offer a comprehensive benefits package, including:<ul><li>Health and dental insurance</li><li>Short-term and long-term disability</li><li>Life insurance</li><li>403(b) retirement plan with company contribution</li><li>Flexible spending account</li><li>PTO &mdash; 10 vacation, 3 personal, 12 sick, and 11 holidays</li><li>Hybrid and flexible work schedules</li><li>Cell and internet stipend</li><li>Professional development stipend and access to online training, Employee Assistance Program (EAP), discount programs, and financial advisory services</li></ul>*Compensation PhilosophyThe organization uses a consistent process to determine salaries, considering current market benchmarks, relevant experience, and education. To promote fairness and transparency, salaries are set as non-negotiable. This approach helps ensure equity across roles and levels within the organization.To Apply Please submit a resume and a brief cover letter outlining your interest in the position and relevant experience to resumes@latinopolicyforum.org, subject line: &ldquo;Executive Coordinator.&rdquo; No calls please.Selected candidates may be asked to complete a short writing sample or exercise as part of the interview process.Deadline to apply: April 15, 2026Latino Policy Forum is an Equal Opportunity Employer that values and actively seeks diversity in its workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, status as an individual with disability, age, protected veteran status, or any other status protected by law. POC are highly encouraged to apply.Pay: $55,000.00 - $60,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Executive Coordinator

Freddie Mac

<div>At Freddie Mac, our mission of Making Home Possible is what motivates us, and it&rsquo;s at the core of everything we do. Since our charter in 1970, we have made home possible for more than 90 million families across the country. Join an organization where your work contributes to a greater purpose.<h2 class="jobSectionHeader">
Position Overview:</h2>
The Single-Family Servicing Relationship and Portfolio Management (SRPM) and Servicing Policy and Quality Assurance (SPQA) Vice Presidents are seeking an Executive Coordinator to provide primary administrative support. This role may also serve as backup support for the Executive Coordinator to the Single-Family Portfolio and Servicing Division Head.
Together, the SRPM and SPQA teams oversee asset management, servicing policy development and execution, and quality assurance activities that help mitigate losses across Freddie Mac&rsquo;s single-family portfolio of approximately 14 million loans. The teams operate within the Single-Family Portfolio and Servicing division, which also includes Servicing, Pricing, Operations, Securitization, and SF BTO.<h2 class="jobSectionHeader">
Our Impact:</h2>
As a premier mortgage asset manager, Freddie Mac Servicing cultivates a culture of excellence through innovation and accountability that drives meaningful change and creates opportunities for sustainable homeownership.<h2 class="jobSectionHeader">
Your Impact:</h2><ul><li>
Manage calendars, provide telephone coverage, make travel arrangements, schedule meetings and coordinate logistics, prepare documents and presentations, process expenses and coordinate special projects</li><li>
Ensure executives are organized and well-prepared for meetings and activities; assemble and organize all information and background materials required for daily and future schedules</li><li>
Review and address a high volume of email and information, organize and prioritize for response, determine disposition and respond to inquiries.</li><li>
Coordinate meetings (including meeting materials) with various internal and external customers</li><li>
Ability to interact and collaborate effectively with colleagues at all levels across the enterprise and external parties</li><li>
Submit expense reports, verifying accuracy and legitimacy of expenses</li><li>
Maintain space allocation for business unit and assign space to new hires</li><li>
Support compliance with corporate privacy standards by completing quarterly clean desk reviews</li><li>
Provide administrative support in large team meetings using MS Team technology</li><li>
Provide administrative back up support as needed</li><li>
Support executive in travel planning</li></ul><h2 class="jobSectionHeader">
Qualifications:</h2><ul><li>
Knowledge of all office functions, with 10+ years of experience in executive support</li><li>
Strong attention to detail; demonstration of sound judgement, tact, diplomacy and discretion</li><li>
Ability to work well under pressure and multi-task a number of activities in a fast-paced environment</li><li>
Great teammate that collaborates effectively with colleagues across the enterprise</li><li>
Advanced computer skills; solid understanding and expertise with Microsoft Office Suite of products</li><li>
Excellent oral and written communication skills</li><li>
Ability to network with other administrative coordinators within the division</li><li>
Demonstrated eye for business, problem solving skills, intellectual maturity, and relationship management</li></ul><h2 class="jobSectionHeader">
Keys to Success in this Role:</h2><ul><li>
Flexibility in all situations - supporting multiple VPs with different needs and styles</li><li>
Multi-tasking - prioritizing disparate tasks</li><li>
Complete discretion - confidentiality always required</li></ul>
Current Freddie Mac employees please apply through the internal career site.
We consider all applicants for all positions without regard to gender, race, color, religion, national origin, age, marital status, veteran status, sexual orientation, gender identity/expression, physical and mental disability, pregnancy, ethnicity, genetic information or any other protected categories under applicable federal, state or local laws. We will ensure that individuals are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
A safe and secure environment is critical to Freddie Mac&rsquo;s business. This includes employee commitment to our acceptable use policy, applying a vigilance-first approach to work, supporting regulatory mandates, and using best practices to protect Freddie Mac from potential threats and risk. Employees exercise this responsibility by executing against policies and procedures and adhering to privacy &amp; security obligations as required via training programs.
CA Applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Notice to External Search Firms: Freddie Mac partners with BountyJobs for contingency search business through outside firms. Resumes received outside the BountyJobs system will be considered unsolicited and Freddie Mac will not be obligated to pay a placement fee. If interested in learning more, please visit www.BountyJobs.com and register with our referral code: MAC.
Time-type:Full time
FLSA Status:Non-Exempt
Freddie Mac offers a comprehensive total rewards package to include competitive compensation and market-leading benefit programs. Information on these benefit programs is available on our Careers site.
This position has an annualized market-based salary range of $77,000 - $115,000 and is eligible to participate in the annual incentive program. The final salary offered will generally fall within this range and is dependent on various factors including but not limited to the responsibilities of the position, experience, skill set, internal pay equity and other relevant qualifications of the applicant.</div>

HR Ways

Hiring Executive Assistant - Remote Pakistan (BPO) ﻿ ﻿About the Client: ﻿Top leading BPO firm providing innovative solutions globally. ﻿ ﻿About the Job; ﻿﻿﻿The Executive Assistant serves as the right hand to the executive leadership, enabling focus on high-impact priorities by managing time, communication, and execution workflows. This role ensures strategic alignment and operational efficiency through proactive coordination, information management, and seamless execution of executive tasks. The position requires a high level of discretion, initiative, and organizational intelligence to anticipate needs, remove bottlenecks, and maintain momentum across all executive and business priorities.Key Responsibilities: - ﻿Manage the executive's calendar with strategic prioritization, conflict resolution, and energy optimization to ensure focus on high-impact activities.- Filter and manage all incoming communications, summarizing key points and escalating only critical matters that require executive attention.- Execute end-to-end meeting workflows, including preparation, documentation, follow-ups, and tracking of outcomes to ensure accountability and progress.- Develop and maintain structured systems that promote operational clarity, consistency, and efficiency across all business units.- Track strategic initiatives through live dashboards, ensuring momentum on priorities and timely completion of deliverables.- Monitor deadlines, send proactive reminders, and escalate delays to maintain accountability across teams.- Prepare concise and data-driven decision materials that support efficient and informed executive decision-making.- Align all activities and initiatives with broader organizational priorities, filtering out low-value or non-strategic tasks.- Draft, edit, and refine communications that reflect the executive's voice and intent with professionalism and clarity.- Liaise across internal and external stakeholders while preserving message integrity and executive context.- Respond to correspondence and requests with sound judgment, tailoring tone and content to fit the audience and situation.- Synthesize complex information into clear, actionable summaries that highlight key decisions and implications.- Coordinate selective personal logistics such as travel, appointments, and commitments with absolute confidentiality and precision.- Maintain a seamless integration of business and personal schedules while protecting executive time and maintaining professional boundariesOther Details: ﻿Experience: Minimum 7 years of experience supporting senior executives with a proven track record of enhancing executive productivity by 25% or more through systems, prioritization, and operational excellence.- Ability to work independently with minimal supervision, maintaining high standards of quality and confidentiality.Education: MBA or equivalent business education from a recognized institution.Skills: Hands-on experience with workflow automation or productivity systems (e.g., Notion, ClickUp, Asana, Airtable).﻿Certification: MOS or CEA ﻿Working days: Mon - Fri (5pm - 3am) ﻿Location: Karachi - HybridJob Type: Full-timeWork Location: In person

YES Prep Public Schools

<div>Description 
<div></div><div><div><div>Job Description</div><div></div><div> 
POSITION: Executive Coordinator - Schools</div><div></div><div> 
REPORTS TO: Chief Schools Officer</div><div></div><div> 
POSITION TYPE: 12-month</div><div></div><div> 
START DATE: Immediate</div><div> 
</div><div>COMPENSATION: $54,911 - $65,894, Home Office Grade 4</div><div></div> 
At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture.
<div>Some quick stats about us:</div><ul><li>
21,000+ Students
</li><li>2,400 Team Members</li><li>
16 Secondary Campuses</li><li>
11 Elementary Campuses</li><li>
92% Students Who Qualify for Free/Reduced-Price Lunch</li><li>
96% Hispanic &amp; African-American Students</li><li>
90% Students Who Are Accepted to a 4-Year University</li><li>
88% First-Generation College Students</li><li>
Ranked in the Top 100 High Schools in the Nation, U.S. News &amp; World Report</li></ul>
We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston&rsquo;s city limits serving our increasing population.<div> 
</div><div>THE OPPORTUNITY</div>
YES Prep needs a dynamic Executive Coordinator - Schools with a robust set of experiences, to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, and build transformative relationships.<div>
To put it simply, you will maximize the efficiency of the Chief Schools Officer and the Schools Team by providing high-level administrative and operational support.</div><div></div><div> 
THE ROLE</div><div>
When you join the YES Prep team, some of the work and responsibilities will include:</div> 
<div></div><ul><li>
Managing the weekly and monthly calendar of the Chief Schools Officer (CSO) to assist with project management;</li><li>
Assisting in organizing the administration and logistics of the Schools Department;</li><li>
Leading and coordinating preparation efforts and Board and Committee meetings, including the Program Committee led by the CSO and Chief Talent Officer;</li><li>
Compiling and submitting monthly reimbursements for the CSO as needed;</li><li>
Securing travel arrangements for the CSO, including transportation, lodging, and trip itineraries;</li><li>
Being a first point of contact for the CSO regarding meetings, professional learning logistics, and communication around timelines and status updates;</li><li>
Completing independent research of historical documentation, processes, etc. to lead planning efforts;</li><li>
Building individual and team processes for logistical and operational success;</li><li>
Assisting with planning and coordination of team meetings and agendas, including creating effective presentations (PPT), taking useful minutes, researching and proposing agenda items, etc.;</li><li>
Overseeing and managing a variety of high priority projects as assigned;</li><li>
Collaborating with appropriate cross-functional team members to support internal communication efforts;</li><li>
Owning and project managing internal marketing and communications campaigns for the team as needed;</li><li>
Assisting with analyzing and preparing reports using Excel and other tools;</li><li>
Additional duties as assigned.</li></ul><div></div><div> 
THE PERSON</div><div>
We seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through our most successful employees: passion for the mission, drive for results, care for students, and resilience. Other traits needed and desired for this role are:</div><div> 
</div><div>THE MUST HAVES</div><ul><li>
Bachelor&rsquo;s Degree from an accredited institution OR equivalent experience</li><li>
2 years of experience in an administrative or operations role</li></ul><ul><li>
A record of achievement and accuracy in previous work</li><li>
Ability to work outside of normal hours and on weekends</li><li>
Openness to giving and receiving frequent feedback</li><li>
Demonstrated ability to work on a team</li><li>
Ability to maintain emotional control under stress</li><li>
Ability to work urgently in a fast-paced and results-oriented environment</li><li>
Creates and maintains positive working relationships on a team and/or in a highly collaborative environment</li><li>
Frequent prolonged and irregular hours of duty, including evenings and weekends</li><li>
A dedication to learn, grow, and develop as a professional</li></ul><div></div><div> 
THE MUST HAVE BELIEFS</div><ul><li>
Belief in and commitment to the mission and core values of YES Prep Public Schools</li><li>
Desire to disrupt systemic status quos in education</li><li>
Willingness to go above and beyond to disrupt said status quos</li><li>
Passion to develop resiliency through a relentless pursuit of jaw-dropping results</li><li>
Conviction that high expectations + high accountability = high performance and high growth</li></ul><div></div><div> 
THE NICE TO HAVES</div><ul><li>
Experience in executive support</li><li>
Bilingual &ndash; Spanish or other language</li></ul><div> 
</div><div>THE PERKS</div><ul><li>
Compensation &ndash; This position is an exempt, salaried position; offers commensurate with experience.</li></ul><div> 
</div><ul><li>Health and Supplemental Insurance &ndash; A $0 monthly medical option or a $24 monthly option that includes $50 YES Prep Paid Health Savings Account contribution, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.</li></ul><div></div><ul><li> 
Retirement Plans &ndash; Participation in Teacher Retirement System of Texas and an optional 457b Retirement Plan.</li></ul><div></div><ul><li> 
Paid Time Off &ndash; Employees working 20+ hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar.</li></ul><div></div><ul><li> 
Paid Leave Programming &ndash; In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure.</li></ul><div> 
</div><ul><li>Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.</li></ul><div> 
</div><ul><li>Award Winning Culture &ndash; The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston&rsquo;s Best Place To Work in 2018, 2019, 2021 and 2025. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well.</li></ul><div></div><div> 
YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.</div></div></div></div>

25-26 Executive Coordinator - Schools

El Seif Operation and Maintenance

<div>
 
 
 Job Summary
 
 
 
 We are seeking a highly organized
 
 Administrator
 
 to support the
 
 Operational Excellence function
 
 by coordinating with multiple departments and assisting senior leadership with operational reporting, documentation, and administrative support.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Provide executive coordination and calendar management support for senior leadership.
 </li>
 <li>
 Prepare meeting minutes, action trackers, and follow-up logs.
 </li>
 <li>
 Consolidate operational data and prepare reports using
 
 Microsoft Excel
 
 (pivot tables, trackers, dashboards).
 </li>
 <li>
 Compile and analyze operational data from multiple departments.
 </li>
 <li>
 Prepare structured reports, summaries, and operational dashboards.
 </li>
 <li>
 Coordinate with
 
 Operations, Finance, HR, Procurement, and IT
 
 teams.
 </li>
 <li>
 Track project deliverables, deadlines, and escalate pending actions when required.
 </li>
 <li>
 Maintain document control including
 
 SOPs, policies, and improvement initiatives
 
 .
 </li>
 <li>
 Support preparation of
 
 presentations and executive reports (PowerPoint)
 
 .
 </li>
 <li>
 Assist in maintaining operational records within
 
 ERP or CAFM systems
 
 .
 </li>
 <li>
 Draft professional emails and internal communications.
 </li>
 <li>
 Ensure high standards of organization, confidentiality, and task prioritization.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in
 
 Business Administration, Management, or related field
 
 .
 </li>
 <li>
 
 3&ndash;5 years of administrative or operations support experience
 
 , preferably in a corporate environment.
 </li>
 <li>
 Experience supporting senior management or operational teams is preferred.
 </li>
 </ul>
 
 
 
 
 
 
 Key Skills:
 
 
 
 <ul>
 <li>
 Strong
 
 Microsoft Excel and reporting skills
 
 </li>
 <li>
 Excellent
 
 organizational and coordination abilities
 
 </li>
 <li>
 Professional
 
 written and verbal communication
 
 </li>
 <li>
 Ability to manage
 
 multiple tasks and deadlines
 
 </li>
 <li>
 Experience with
 
 ERP or CAFM systems
 
 is an advantage
 </li>
 </ul>
 
 
</div>

Administrator- Operations / Executive Coordinator

GROUP CBS

<div>Executive Operations Coordinator

Location 
Denton, TX, onsite

Department 
Branch Operations

Reports to 
President

Status 
Salaried, Exempt, Full Time

Overview 
This is a hands on executive support role for someone who can help the President stay organized, prepared, and focused on high impact work. You will manage shifting priorities, develop executive level presentations, support leadership meetings, and help move key initiatives forward. This is not a traditional administrative role. It is designed for someone who can anticipate needs, bring structure to ambiguity, and turn high level direction into polished, actionable results.

What you will do

Executive support and calendar management
<ul>
<li>Own and manage a complex, fast changing calendar</li>
<li>Prioritize meetings based on business impact, not just availability</li>
<li>Ensure the President is prepared with the right context, materials, and follow up items</li>
<li>Resolve scheduling conflicts and anticipate time constraints before they become issues</li>
</ul>
Executive presentation development
<ul>
<li>Create high quality PowerPoint presentations for internal and external audiences</li>
<li>Turn notes, ideas, and rough input into clear, polished, and well structured decks</li>
<li>Ensure materials reflect leadership messaging, brand standards, and a professional appearance</li>
<li>Support preparation for board meetings, leadership updates, and business reviews</li>
<li>Deliver materials quickly, often under tight deadlines</li>
</ul>
Communication and coordination
<ul>
<li>Serve as a primary point of contact for internal and external stakeholders</li>
<li>Filter, prioritize, and respond to communications on behalf of the President when appropriate</li>
<li>Help streamline communication and elevate the most important issues</li>
<li>Ensure communication is clear, professional, and aligned with leadership priorities</li>
</ul>
Operational execution
<ul>
<li>Support the Senior Leadership Team in driving key initiatives forward</li>
<li>Bring structure to projects, track progress, and help ensure follow through across teams</li>
<li>Drive accountability by helping ensure action items are completed</li>
<li>Organize and support leadership meetings, including agendas, materials, and follow up</li>
<li>Assist with project coordination and cross functional efforts</li>
</ul>
Anticipation and problem solving
<ul>
<li>Anticipate needs, risks, and gaps before they become issues</li>
<li>Bring solutions and recommendations, not just problems</li>
<li>Adapt quickly in a fast paced environment with shifting priorities</li>
<li>Stay one step ahead by preparing for what is next, not just reacting to what is in front of you</li>
</ul>
Team contribution and office support
<ul>
<li>Support general office and team needs with a hands on, team first mindset</li>
<li>Coordinate meals, maintain shared spaces, greet visitors, answer phones, and assist with office support as needed</li>
<li>Contribute wherever needed and approach all tasks with ownership and professionalism</li>
</ul>
Confidentiality and professionalism
<ul>
<li>Handle highly sensitive information with discretion and sound judgment</li>
<li>Maintain professionalism in all interactions and communications</li>
</ul>
May be modified from time to time. Other duties, tasks, and work may be assigned.

What success looks like
<ul>
<li>The President is consistently prepared and supported with priorities organized in advance</li>
<li>Meetings are well planned, productive, and followed through with action</li>
<li>Communication is filtered, organized, and focused on what matters most</li>
<li>Priorities move forward without constant direction</li>
<li>Needs are anticipated before they are voiced</li>
<li>Executive support is proactive, polished, and reliable</li>
</ul>
What we are looking for
<ul>
<li>5 or more years supporting senior executives, preferably at the C suite or senior leadership level</li>
<li>Experience in a fast paced, high growth, or operational environment</li>
<li>Proven ability to manage complex calendars and competing priorities</li>
<li>Strong judgment, critical thinking, and decision making skills</li>
<li>Highly organized with strong execution and follow through</li>
<li>Clear, concise, and professional communication skills</li>
<li>High level of discretion and confidentiality</li>
<li>Resilient and effective in a high expectation environment</li>
<li>Team first mindset with willingness to support both strategic and hands on work</li>
<li>Flexible and responsive to business needs, including occasional early mornings or evenings</li>
<li>Experience with NetSuite, Salesforce, or Power BI is a plus</li>
<li>Experience in industrial, manufacturing, service based, or private equity backed environments is a plus</li>
<li>Project coordination or operations experience is a plus</li>
</ul>
What this role is not
<ul>
<li>Remote</li>
<li>A passive, task based administrative role</li>
<li>A position for someone who needs constant direction</li>
<li>A role limited to calendar scheduling and travel booking</li>
</ul>
Why join Group CBS
<ul>
<li>Work directly with executive leadership in a high impact role</li>
<li>Be part of a growing organization with strong momentum</li>
<li>Help shape how executive support is delivered at the highest level</li>
</ul>
We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex including pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other legally protected status. We are committed to providing equal employment opportunities and a workplace free from discrimination and harassment.

Similar roles 
Executive Assistant - Executive Coordinator - Operations Coordinator - Executive Operations Specialist - Administrative Business Partner - Senior Administrative Coordinator - Office Operations Coordinator - Project Coordinator - Leadership Support Coordinator - Business Operations Coordinator</div>

Executive Operations Coordinator

Genesis 7 Transportation

Position SummaryThe Executive Operations Coordinator plays a critical role in both administrative leadership support and real-time operations. This position combines executive assistant duties with EMS scheduling and dispatch responsibilities, ensuring efficient communication, staffing, and service delivery.This is a fast-paced role ideal for someone who thrives in healthcare, logistics, or EMS environments.Key Responsibilities: Executive Support<ul><li>Manage calendars, meetings, and daily priorities for leadership</li><li>Prepare reports, emails, and internal communications</li><li>Maintain confidential records and assist with company initiatives</li><li>Support leadership with operational planning and coordination</li></ul>Dispatch &amp; Scheduling<ul><li>Create and manage daily crew schedules</li><li>Dispatch units and monitor real-time operations</li><li>Coordinate transport requests with facilities and field staff</li><li>Handle call-offs, schedule changes, and coverage needs</li><li>Ensure timely and efficient transport coordination</li></ul>Operations Support<ul><li>Track staffing levels and unit availability</li><li>Assist with onboarding scheduling and employee coordination</li><li>Maintain compliance with company policies and healthcare standards</li><li>Communicate effectively with field teams and supervisors</li></ul>Qualifications<ul><li>2+ years of experience in administrative support, dispatch, scheduling, or healthcare operations</li><li>EMS, transportation, or healthcare experience strongly preferred</li><li>Strong multitasking, organization, and problem-solving skills</li><li>Excellent communication and customer service skills</li><li>Proficient in Microsoft Office (Excel, Outlook, Word)</li><li>Ability to work in a fast-paced, high-pressure environment</li></ul>Preferred Qualifications<ul><li>Experience with dispatch systems (e.g., Traumasoft, ESO, AngelTrack)</li><li>Knowledge of HIPAA and healthcare compliance</li><li>Prior experience in EMS or medical transportation</li><li>Bilingual</li></ul>How to ApplyApply through Indeed or submit your resume directly. Qualified candidates will be contacted for a phone screening.Genesis 7 Transportation is an Equal Opportunity Employer.Pay: $49,978.49 - $60,189.14 per yearBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

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Executive Coordinator

Executive Coordinator

Executive Coordinator

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Administrator- Operations / Executive Coordinator

Executive Operations Coordinator

Executive Operations Coordinator