executive legal secretary

Ekspert Counsel

<div>
 <p>
  <strong>
   Job Overview
  </strong>
 </p>
 <p>
  We are seeking a highly polished and detail-oriented Legal Secretary to support attorneys within a fast-paced, nationally recognized law firm environment. This role provides advanced administrative and executive-level support, including working directly with senior leadership and high-profile attorneys.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The ideal candidate thrives in a deadline-driven setting, handles confidential information with discretion, and brings strong organizational and technical skills to a collaborative legal team.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide high-level administrative and executive support to attorneys, including senior leadership.
  </li>
  <li>
   Draft, format, and proofread legal documents, correspondence, presentations, and reports with exceptional attention to detail.
  </li>
  <li>
   Manage complex calendars, schedule meetings across multiple offices and time zones, and coordinate conference calls and special events.
  </li>
  <li>
   Coordinate domestic and international travel, including preparation and tracking of expense reports.
  </li>
  <li>
   Prepare and edit client billing, including time entry, invoice revisions, and coordination of special billing requirements.
  </li>
  <li>
   Maintain electronic and physical filing systems to ensure efficient document retrieval and compliance with firm policies.
  </li>
  <li>
   Handle sensitive and confidential information with professionalism and discretion.
  </li>
  <li>
   Coordinate with internal departments and external vendors to support attorney workflow and special projects.
  </li>
  <li>
   Assist with preparation of binders, document scanning, transcription, and materials for meetings and client presentations.
  </li>
  <li>
   Screen and manage incoming communications in alignment with attorney preferences and firm standards.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Experience supporting senior partners or firm leadership strongly preferred.
  </li>
  <li>
   Strong knowledge of Microsoft Office 365, including advanced Word formatting (TOC, TOA, track changes, cross-referencing, styles, tables).
  </li>
  <li>
   Experience with legal billing platforms (e.g., 3E, InTapp, or similar systems) preferred.
  </li>
  <li>
   Proficiency in Adobe Acrobat, document comparison tools, and legal transcription software.
  </li>
  <li>
   Exceptional written and verbal communication skills.
  </li>
  <li>
   Strong organizational skills with the ability to manage multiple priorities under tight deadlines.
  </li>
  <li>
   High level of professionalism, discretion, and client-service mindset.
  </li>
 </ul>
 <p>
 </p>
</div>


Legal Executive Assistant

State of New Hampshire

<div><div><p><b>State of New Hampshire Job Posting
</b></p><p><b>Office of State and Public Sector Labor Relations
</b></p><p></p><p>2 1/2 Beacon Street
</p><p>Concord, NH 03301<br>
 </p><p></p><p><b>Legal Secretary IV
</b></p><p>Position # 13799<br>
<br>
</p><p>$19.96/hour - $26.41/hour<br>
<br>
</p><p></p><br>
<p><b>*See total compensation information at the bottom of announcement.<br>
</b></p></div><p></p><br>
<p>The State of New Hampshire, Office of State and Public Sector Labor Relations has a full-time vacancy for 23-2010 Paralegals and Legal Assistants-3.
</p><p><b>Summary:
</b><br>
Supervises legal administrative operations and supports adjudicatory functions involving highly confidential subject matter for the New Hampshire Office of State and Public Sector Labor Relations (Office). This includes responsibility for the Right to Know Ombudsman&rsquo;s Office (RKO) and the Personnel Appeals Board (PAB), under the supervision of the Executive Director/Counsel.
</p><p><b>YOUR EXPERIENCE COUNTS: </b>Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.<br>
<br>
</p><p><b>MINIMUM QUALIFICATIONS:
</b></p><p></p><p>Education/Experience: Associate's degree and 1 year of experience, OR an equivalent combination of 3 years of education and experience after completing high school. Education and experience must be in administrative, secretarial, office support, or related fields, and include some experience with preparing records, scheduling and coordinating meetings, reviewing documents, or managing case files in a legal setting.
</p><p>License/Certification: Valid driver&rsquo;s license and access to transportation for statewide travel
</p><p>Other Requirements: Not applicable
</p><p>Trainee Option: Candidates with an equivalent combination of 2+ years of relevant education and experience after completion of high school may be considered and hired in &lsquo;trainee status&rsquo; for this position.
</p><p><b>PREFERRED QUALIFICATIONS:
</b></p><p>Paralegal or Legal Secretary Certificate.
</p><p>Proficiency in word processing software including MS Office.
</p><p>Courses or experience in business math, legal research, records management, legal technology, business law, legal transcription, legal writing, business communications, or legal terminology.
</p><p>Familiarity with court filing, review of rules, proper legal symbols and filing techniques, as well as legal fundamentals.
</p><p><b>AFTER-HIRE REQUIREMENTS </b>: None
</p><p><b>CAREER ADVANCEMENT OPPORTUNITIES:
</b></p><p>In-Band Advancement Available: Yes No
</p><p>Broad Group Level Advancement Available: Yes No
</p><p><b>DISCLAIMERS:
</b></p><p>The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.
</p><p>The work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.
</p><p></p><p><b>Responsibilities:<br>
</b><br>
</p><p>Works at the direction of Office legal staff to maintain and support the operations of the PELRB, RKO, and PAB, including providing administrative support and managing correspondence.
</p><p></p><p>Distinguishes and identifies petitions, complaints, filings, and general inquiries, including: PELRB declaratory rulings, new unit certifications, challenge elections, appointments from neutral lists, unfair labor practice complaints; RKO inquiries, complaints, motions, redacted and unredacted government records; and PAB appeals. Supports the board and professional staff in case processing functions and appellate proceedings to ensure efficient Office operations.
</p><p></p><p>Proofreads, processes, monitors, and maintains case files within the Office or on appeal, including intake and maintenance using case management software, processing all case filings, and docket management in accordance with state law and applicable rules. Utilizes case management software to provide timely notifications to staff and the director of case activity and action items, ensuring compliance with applicable law and rules.
</p><p></p><p>Monitors and implements legal support procedures related to scheduling status conferences, pre-hearing conferences, hearings, and pre-election conferences for the RKO and PAB. Coordinates with professional staff and the director to effectively manage the entire docket and calendar of the RKO, PAB, and PELRB, ensuring all entities are kept informed of the latest actions taken.
</p><p></p><p>Maintains confidentiality of board and professional staff deliberations, and ensures the impartiality of the Office with staff, the board, parties to proceedings, their representatives, other state agencies and branches of state government, the general public, and the media. Promotes public understanding and confidence in the administrative and adjudicatory functions of the PELRB, PAB, and RKO.
</p><p></p><p>Coordinates and schedules pre-election activities and representation elections, ensuring all procedures comply with administrative rules and RSA 273-A:10. Prepares comprehensive election documentation, including formal notices, lists of eligible voters, sample ballots, and election ground rules. Conducts on-site representation elections as assigned by the director, diligently overseeing the process to uphold fairness, accuracy, and integrity of election outcomes.
</p><p></p><p>Manages the PELRB list of arbitrators, bargaining impasse mediators, and fact-finders, including processing petitions for the appointment of mediators, fact-finders, and arbitrators involved in grievance arbitrations and facilitation of contract negotiations.
</p><p></p><p>Tracks and obtains collective bargaining agreements (CBAs) for approximately 640 certified bargaining units at the state, county, city, and municipal levels. Maintains reporting requirements and related data for CBAs, decisions, and other forms and publications available on the PELRB webpage, following established practices and procedures.
</p><p></p><p>Handles accounts payable and receivable, including mileage, per diem, expense payments, filing fees, and other payments received by the PELRB. Manages office space rent and supplies and performs data entry and revisions of budget requests in NHFIRST BARS, ensuring compliance with approved budget parameters.
</p><p></p><p>In addition to legal secretary responsibilities, provides administrative support to legal staff, manages correspondence, prepares legal documents, and maintains confidentiality of sensitive information, ensuring the smooth and efficient operation of the Office.
</p><p></p><p>For further information please contact Rebecca Gerlack, Legal Secretary IV at Rebecca.J.Gerlack@pelrb.nh.gov or 603-271-2587.
</p><p></p><p><b>*TOTAL COMPENSATION INFORMATION
</b></p><p>The State of NH total compensation package features an outstanding set of employee benefits, including:
</p><p>HMO or POS Medical and Prescription Drug Benefits:
</p><p></p><p>The actual value of State-paid health benefits and the amount of employee health benefit contributions may vary depending on the type of plan selected and the bargaining unit with which a position is associated.
</p><p><b>See this link for details on State-paid health benefits:
</b></p><p>https://www.das.nh.gov/hr/benefits.aspx<br>
<br>
</p><p>Value of State's share of Employee's Retirement: 12.87% of pay<br>
<br>
</p><p><b>Other Benefits:
</b></p><ul><li>Dental Plan at minimal cost for employees and their families ($500-$1800 value)
</li></ul><ul><li>Flexible Spending healthcare and childcare reimbursement accounts
</li></ul><ul><li>State defined benefit retirement plan and Deferred Compensation 457(b) plan
</li></ul><p></p><ul><li>Work/life balance flexible schedules, paid holidays and generous leave plan
</li></ul><ul><li>$50,000 state-paid life insurance plus additional low-cost group life insurance
</li></ul><ul><li>Incentive-based Wellness Program (ability to earn up to $500)
</li></ul><p>Total Compensation Statement Worksheet:
</p><p>https://www.das.nh.gov/jobsearch/compensation-calculator.aspx<br>
<br>
</p><p><b>Want the specifics? Explore the Benefits of State Employment on our website:
</b></p><p>https://www.das.nh.gov/hr/documents/BenefitBrochure.pdf<br>
<br>
</p><p>https://www.das.nh.gov/hr/index.aspx<br>
<br>
</p><p>EOE
</p><p></p><p>TDD Access: Relay NH 1-800-735-2964</p></div>

LEGAL SECRETARY IV

Commonwealth of Pennsylvania

<div><div><div><h2 class="jobSectionHeader"><b>THE POSITION</b></h2></div>
<div><p>Are you ready for a challenging Commonwealth career in a fast-paced environment that fosters growth and professional development? The Department of Human Services (DHS), Deputy Secretary for the Office of Medical Assistance Programs (OMAP) is seeking a dedicated Executive Secretary 1. This is the perfect opportunity for you to showcase your administrative and organizational skills in a high-volume office. If you want to help manage office productivity and support citizens in need, then we want to talk to you. Apply today!</p></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>DESCRIPTION OF WORK</b></h2></div>
<p></p><div><div>As an Executive Secretary 1, you will maintain schedules and administrative needs for the Deputy Secretary of the Office of Medical Assistance Programs. You will perform highly independent and complex secretarial work using knowledge of the Medical Assistance Program and related DHS programs. You will also provide administrative support to staff within the Deputy&rsquo;s office and OMAP Bureau Directors. This role requires strong organizational skills and the ability to exercise a high degree of tact and discretion in handling sensitive and confidential information. In addition, you will review all items submitted for the Deputy Secretary's signature, assign Right To Know requests to the appropriate OMAP contact, and process medical assistance bulletins, public notices, advance planning documents, plan amendments, and other documents through the Executive Review Process.</div><div></div><div><br>
Interested in learning more? Additional details regarding this position can be found in the position description.</div><div></div><div><b><br>
Work Schedule and Additional Information:</b></div><ul><li>
Full-time employment, 37.5 hours per week</li><li>
Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.</li><li><b>
Telework: </b>You may have the opportunity to work from home (telework) part-time, up to 1 day per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg, PA. The ability to telework is subject to change at any time. Additional details may be provided during the interview.</li><li><b>
Salary:</b><b><i> </i></b>In some cases, the starting salary may be non-negotiable.<i>
</i></li><li>You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>REQUIRED EXPERIENCE, TRAINING &amp; ELIGIBILITY</b></h2></div>
<p></p><div><div><b>QUALIFICATIONS</b></div><div><b>
Minimum Experience and Training Requirements:</b></div><ul><li>
Three years of progressively responsible experience in secretarial work. Appropriate formal post high school secretarial training may be substituted for the required experience on a year-for-year basis; <b>or</b></li><li>
Any equivalent combination of experience and training.</li></ul><div></div><div><b><br>
Other Requirements:</b></div><ul><li>
You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.<br>
</li><li>
You must be able to perform essential job functions.</li></ul><div></div><div><b><br>
How to Apply:</b></div><ul><li>
Resumes, cover letters, and similar documents will <b>not</b> be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).</li><li>
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.</li><li>
Your application must be submitted by the posting closing date<i>. </i>Late applications and other required materials will not be accepted.</li><li>
Failure to comply with the above application requirements may eliminate you from consideration for this position.</li></ul><div></div><div><b><br>
Veterans:</b></div><div><ul><li>
Pennsylvania law (51 Pa. C.S. &sect;7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.</li></ul></div><div></div><div><b><br>
Telecommunications Relay Service (TRS):</b></div><div><ul><li>
711 (hearing and speech disabilities or other individuals).</li></ul></div><div></div><div><br>
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.</div><br>
<div></div>
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.</div><p></p>
<div><h2 class="jobSectionHeader"><b>EXAMINATION INFORMATION</b></h2></div>
<p></p><div><ul><li>Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).</li><li>
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.</li><li>
Your score is valid for this specific posting only.</li><li>
You must provide complete and accurate information or:<ul><li>
your score may be lower than deserved.</li><li>
you may be disqualified.</li></ul></li><li>
You may only apply/test <b>once</b> for this posting.</li><li>
Your results will be provided via email.</li></ul></div></div></div><p></p>
<br><p></p><div><div><div><p>Learn more about our Total Rewards by watching this short video!</p><p><br>
See the total value of your benefits package by exploring our benefits calculator.<br>
<br>
<b>Health &amp; Wellness</b></p><p>We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*</p><br>
<b>Compensation &amp; Financial Planning</b><br>
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. <br>
<br>
<b>Work/Life Balance</b><br>
We know there&rsquo;s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.* <br>
<br>
<b>Values and Culture</b><br>
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.<br>
<br>
<b>Employee Perks</b><br>
Sometimes, it is the little &ldquo;extras&rdquo; that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.<br>
<br>
For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.<br>
<br>
<ul><li>Eligibility rules apply.</li></ul></div></div></div><p></p>

Executive Secretary 1

County Of Siskiyou

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<p></p><div><div><b><i>The County of Siskiyou is an Affirmative Action / Equal Opportunity Employer</i></b><br>
<b><i>We welcome applicants of any race, religion, or ancestry.</i></b><br>
<br>
For exact salary information please refer to the current salary schedule, County Website.</div><p><br>
Under general supervision, to plan, organize, and carry out legal support functions for an assigned unit in a large County department or a small County legal department; to perform a variety of legal secretarial and support duties; to perform office and administrative support work; to answer public and staff contacts and concerns; and to do related work as required.</p><p></p><p><b><br>
DISTINGUISHING CHARACTERISTICS</b></p><p>
This is the second level in the Legal Secretary class series. Incumbents have responsibility for planning, organizing, and carrying out a variety of legal, office, and administrative support work. Work assignments require substantive knowledge of legal terminology, legal documents, and legal procedures. This class is distinguished from Legal Secretary in that Senior Legal Secretary has responsibility for coordinating legal support work and functions for a legal unit or work area in a large Department or a small County legal department.</p><p></p><p><b><br>
REPORTS TO</b></p><p>
A variety of County supervisory or management positions, depending upon the department or program area where assigned.</p><p></p><p><b><br>
CLASSIFICATIONS SUPERVISED</b></p><p>
Incumbents may provide work coordination, training, and lead direction for other staff.</p></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Examples of Duties</b></h2></div>
<p></p><div><p>Plans, organizes, and carries out legal support functions for an assigned area; serves as legal secretary, performing a variety of legal support work; may provide direct support for staff attorneys; interviews office visitors and telephone callers, answering inquiries, responding to concerns, and referring them to other staff as appropriate; may personally prepare or assist with the preparation of a wide variety of legal documents, such as motions, briefs, court orders, notices, and subpoenas; receives documents and referrals from courts and other agencies, passing them on to attorneys or other staff when needed; prepares affidavits, petitions, complaints, warrants, and abstracts of judgments; checks and reviews information and documents for completeness and conformance with required standards and procedures; composes routine legal documents, as directed; calendars court appearances and maintains case logs for proceedings; prepares files and information for court proceedings; assists with special projects; may do basic research in assisting with development of citations for cases; compiles information for records and reports; composes correspondence; types and/or uses word processing software to prepare reports, documents, letters, forms, and other items; prepares materials for meetings and conferences; completes a variety of forms and documents; maintains inventories of office supplies and program material; may develop and maintain detailed records of activities and functions; may learn and use on-line, automated software systems for developing program information, records, and legal documents; compiles data and completes reports required by other government agencies; retrieves historical information from files, records, and computerized information systems; performs administrative support duties, such as payroll preparation, assisting with budget preparation and tracking, providing purchasing support, processing accounts payable, and making travel arrangements; operates a computer and uses software packages to maintain complex information and operating records; assists with the development of information requirements for assigned programs and services.</p><p><b>
Knowledge of:</b></p><ul><li>
Legal terminology, documents, and procedures.</li><li>
Good public relations techniques.</li><li>
Requirements for completing and filing legal documents.</li><li>
Computerized information systems.</li><li>
Modern office methods, including filing and information retrieval systems.</li><li>
Correct English usage, grammar, spelling, and punctuation.</li><li>
Computers and software applications related to legal, office, and administrative support work.</li><li>
Principles of work coordination, training, and lead direction.</li></ul><p><b>
Desired Skills:
</b></p><ul><li>Plan, organize, and maintain day-to-day responsibility for the legal support functions of an assigned work area, unit, or small department.</li><li>
Perform a variety of legal office support, secretarial, and administrative detail work.</li><li>
Identify, prepare, and use a variety of legal documents and forms.</li><li>
Interpret and apply policies, rules, and regulations with good judgment in a variety of situations.</li><li>
Gather and organize data and information.</li><li>
Prepare clear, concise, and accurate reports.</li><li>
Type and/or use word processing software at an acceptable rate to meet work production requirements.</li><li>
Take dictation and/or notes at an appropriate rate for the job assignment and transcribe them accurately.</li><li>
Learn and use specialized software applicable to an assigned Department's programs and functions.</li><li>
Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned.</li><li>
Establish and maintain cooperative working relationships.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Typical Qualifications</b></h2></div>
<div><p><b>Training and Experience:</b><br>
At least four years of responsible office and administrative support work, including experience in a position requiring knowledge of legal terminology and procedures and substantial public contact.<br>
<br>
<b>Special Requirements:</b><br>
None.</p></div>
<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<div><p><b>TYPICAL PHYSICAL REQUIREMENTS</b><br>
Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX.<br>
<br>
<b>TYPICAL WORKING CONDITIONS</b><br>
Work is performed in an office environment; continuous contact with other staff and the public.</p></div></div></div>

Senior Legal Secretary

Hand Arendall Harrison Sale, LLC

<div>Description:
<p><b>
SUMMARY: </b>We are seeking a highly motivated and organized legal secretary to join our team in the Santa Rosa Beach, FL office. As a legal secretary, you will be responsible for providing administrative support to our lawyers and legal staff to ensure smooth and efficient functioning of the legal office. Your attention to detail and excellent communication skills will be essential in this role. this position will support an attorney group of 2-3 and will not be a member of a pooled resource.</p><p><b>
ESSENTIAL DUTIES AND RESPONSIBILITIES:</b></p><ul><li>
Proficiency operating a computer, typewriter, printer, photocopier, transcription/dictation equipment, facsimile, telephone and calculator as needed.</li><li>
Proficiency in the software programs, including but not limited to word processing, time and billing system, conflict system, email system, trial software, document management system, employee electronic time clock system and Microsoft Office Products. Experience with Aderant preferred, but not required.</li><li>
Prepares all legal documents, correspondence, memoranda, drafts, and other legal documents from written and oral drafts or dictation; drafts standard correspondence, and other documents.</li><li>
Performs court required electronic filing, following established rules and procedures of the court system. Understands specialty areas of practice and is capable of attaching appropriate enclosures for specialty area without the need for supervision.</li><li>
Performs legal research tasks using all available resources including libraries and computer data systems, when applicable or requested.</li><li>
Reviews completed assigned tasks and document production to check for errors in grammar, spelling, punctuation, formatting and legal case sighting for correctness.</li><li>
Maintain high level of professionalism when using the Firm&rsquo;s telephone system, including, but not limited to, handling in-coming calls, transferring calls, conference calls, long distance calls and utilizing firm conferencing system. Answers or screens telephone calls as directed by the assigned attorney; records and forwards messages.</li><li>
Reads, sorts and dates incoming mail as directed by the assigned attorney. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.</li><li>
Drafts/types complaints and answers, routine notices, affidavits, motions and petitions, contracts, closing documents when applicable.</li><li>
Establishes, organizes and maintains attorney trial notebooks, expert witness notebooks, document indexes, reports and lists, when applicable.</li><li>
Conducts research and locates cases, depositions, opinions, reports and information related to the matter, when applicable.</li><li>
Utilizes computerized litigation techniques and software, when applicable.</li><li>
Establishes and maintains calendar and deadline reminder system; utilizes calendar system as required per assigned attorney; reviews weekly motion docket and monthly trial docket; assists in scheduling meetings and depositions.</li><li>
Acts as witness or Notary Public, when requested, and maintain accurate list and following State of Alabama procedures and maintains accurate listing of any documents notarized (if designated as a Notary Public).</li><li>
Conducts periodic review of files for possible off-site storage; prepares files to be closed according to established firm procedures.</li><li>
Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship; assist in preparing conference rooms as needed.</li><li>
Make appointments for attorney(s) as requested; make travel arrangements for attorney, as requested, following established rules and procedures by the firm or client guidelines.</li><li>
Ensures that attorney time sheets are entered into the time and billing system in a timely manner when provided by the attorney.</li><li>
Maintains and updates the secretary cheat sheets for each assigned attorney for purposes of assisting floaters when assigned in secretary&rsquo;s absence.</li><li>
Assist other secretaries as time or workload permits or as assigned.</li><li>
Performs legal assistant duties as requested.</li></ul><p><b>
FIRM PROVIDED BENEFITS:</b></p><ul><li>
Firm provided medical coverage with a Firm contribution to the premium.</li><li>
Firm provided dental and vision coverage with a Firm contribution to the premium.</li><li>
Firm paid life, short term and long term disability insurance.</li><li>
Eleven paid holidays annually.</li><li>
Paid time off (PTO)</li><li>
Firm 401(k) contribution.</li></ul><p><b>
WORKING CONDITIONS:</b></p><p>
Normal law office environment with some exposure to excessive noise, dust, temperature and the like.</p><p>
Monday - Friday: 8:30 - 5:30, in office position.</p>
Requirements:
<p><b>
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:</b></p><ul><li>
Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.</li><li>
Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.</li><li>
Ability to organize and prioritize numerous tasks and complete them under time constraints.</li><li>
Ability to proofread typed material for grammatical, typographical or spelling errors.</li><li>
Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.</li><li>
Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.</li><li>
Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.</li><li>
Work occasionally requires more than the established office hours per week to perform the essential duties of the position; may require irregular hours.</li></ul><p><b>
TYPICAL PHYSICAL NEEDS:</b></p><p>
Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. May need to climb stairs, ladders and/or scaffolding and lift up to 30 lbs.</p><p><b>
EEO STATEMENT:</b></p><p>
Our Firm is an equal opportunity employer, and we look to fill every position with the best qualified person regardless of age, gender, race, religion, disability, national origin, gender identity or sexual orientation. With offices across Alabama and Florida, we recruit from all over the Southeast and beyond to find the right fit for every position.</p><p>
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.</p></div>

Legal Secretary - Santa Rosa Beach

Davis Wright Tremaine LLP

<div><div>This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an <b>Administrative Legal Secretary </b>to join our team in our <b>San Francisco </b>office.
</div><div>
</div><div>We offer a hybrid work engagement with one day of remote work, and four days in-office.</div><div>
</div><div>
This is an entry-level position which is designed to provide assistance to legal secretaries and other administrative staff on a task basis. Provide and coordinate comprehensive administrative and clerical support for attorneys and paralegals across various practice groups, ensuring the efficient use of their time. This role demands a strong ability to work both independently and collaboratively with timekeepers and staff, along with proficiency in executing the outlined responsibilities. Completion of all provided training programs is mandatory.</div><div>
</div><div>
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.</div><div></div><p><b><br>
On a typical day you will:
</b></p><div><div><div><div>Document Management:</div><ul><li>
Maintain up-to-date forms and collaborate with word processing on templates</li><li>
Type, proofread, compare, and edit legal and business documents under time-sensitive deadlines</li></ul></div></div><div><div><div><br>
Time Entry &amp; Billing Management:</div><ul><li>
Enter attorney time, process and assist with the client billing process, including reviewing, and editing pre-bills</li></ul></div></div><div><div><div><br>
Expense Management:</div><ul><li>
Prepare and submit expense reimbursement reports, vendor invoice processing</li></ul></div></div><div><div><div><br>
Administrative Duties:</div><ul><li>
Docket deadlines, maintain attorney and client records, prepare/organize binders, conflicts checks, open new client and matter files, and manage calendars.</li><li>
Coordinate and schedule messenger, overnight delivery or courier services as needed</li><li>
Coordinate appointments, meetings, conference calls, and travel arrangements</li><li>
Receptionist coverage, as needed</li></ul></div></div><div><div><div><br>
Project Coordination:</div><ul><li>
Regularly check in with assigned executive legal secretaries and attorneys to ensure projects are on track, exercise judgment on when to seek guidance, and assign tasks to support staff while ensuring timely completion. Communicate project status clearly to all team members</li></ul></div></div><div><div><div><br>
Personal Development:</div><ul><li>
Attend training classes</li></ul></div></div><div><div><div><br>
Ownership &amp; Initiative:</div><ul><li>
Take full ownership of personal success and the success of attorneys, welcoming challenges and proactively solving problems</li></ul></div></div><div><div><div><br>
Engagement &amp; Innovation:</div><ul><li>
Stay curious, engaged, and solution-oriented, offering ideas to enhance service, teamwork, and efficiency</li></ul></div></div><div><div><div><br>
Strategic Contribution:</div><ul><li>
Understand firm and practice group objectives, identify opportunities to contribute, and actively participate in solutions to achieve desired goals</li></ul></div></div><div><div><div><br>
Team Support:</div><ul><li>
Assist fellow secretaries and additional attorneys as priorities dictate</li></ul></div></div><div><div><br>
Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings</div></div><br>
</div><p><b>
Join us if you have:</b></p><ul><li>
1+ years&rsquo; experience in a professional office preferred</li><li>
GED or High School Diploma
</li><li>Self-starter with a high degree of attention to detail</li><li>
Ability to accurately type 50+ wpm</li><li>
Basic knowledge of Microsoft Office products</li><li>
Intermediate knowledge of Microsoft Office Word</li><li>
Ability and willingness to learn new programs and program updates</li><li>
Ability to express self effectively, both orally and in writing</li><li>
Excellent grammar and proofreading skills</li><li>
A highly professional demeanor and appearance; adhere to dress code</li><li>
Ability to work in a team-oriented, service focused environment and to handle stressful situations in calm, composed manner</li><li>
Ability to prioritize tasks and to complete projects with minimal supervision</li><li>
Ability to follow client confidentiality guidelines</li><li>
Ability to pay close attention to detail and be highly organized and accurate</li><li>
Strong time management skills</li></ul><p><b>
Who We Are</b></p><div>
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client&rsquo;s and each lawyer&rsquo;s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.</div><p><b>
What&rsquo;s in it For You?</b></p><div>
DWT offers competitive compensation in addition to ample benefits including but not limited to:</div><ul><li>
Choice of health and vision insurance plans</li><li>
2 paid volunteer days for qualifying community service work</li><li>
Dental plan</li><li>
Fertility and adoption benefit</li><li>
Paid sabbatical after 13 years of service</li><li>
Tuition reimbursement</li><li>
Commuter benefits</li><li>
Retirement contribution</li></ul><div>
</div><div>
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.</div><p></p><div><b><br>
California</b></div><div>
The annualized salary range for this position in San Francisco is $63,000 to $73,000 ($32.31 to $37.44 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.</div><div><b>
</b></div><div><i>
Davis Wright Tremaine LLP fosters a culture where all talented individuals&mdash;including those who are traditionally underrepresented in the legal profession&mdash;can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm&rsquo;s commitment to DEI here:</i><b><i>www.dwt.com/dei</i></b>.</div><div><br>
<i>
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email </i><i>humanresources_confidential@dwt.com</i><i>.</i></div><div>
</div><div>
#LI-AF1</div></div>

Administrative Legal Secretary

QNB Group

<div>
 <strong>
  About QNB
  <br/>
  <br/>
 </strong>
 Established in 1964 as the country&rsquo;s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.
 <br/>
 <br/>
 QNB Group&rsquo;s presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range of advanced products and services. The total number of employees is more than 28,000 serving up to 20 million customers operating through 1,000 locations, with an ATM network of 4,300 machines.
 <br/>
 <br/>
 QNB has maintained its position as one of the highest rated regional banks from leading credit rating agencies including Standard &amp; Poor&rsquo;s (A), Moody&rsquo;s (Aa3) and Fitch (A+). The Bank has also been the recipient of many awards from leading international specialised financial publications.
 <br/>
 <br/>
 Based on the Group&rsquo;s consistent strong financial performance and its expanding international presence, QNB currently ranks as the most valuable bank brand in the Middle East and Africa, according to Brand Finance Magazine.
 <br/>
 <br/>
 QNB Group has an active community support program and sponsors various social, educational and sporting events.
 <br/>
 <br/>
 Role Summary
 <br/>
 <br/>
 The role of the Secretary is primarily to support the Senior Leadership Team in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to ensure that the good image of QNB is enhanced through efficient and timely actions.
 <br/>
 <br/>
 The successful candidate will be highly efficient &amp; well organized, with attention to detail and the capability of anticipating needs, taking the initiative to resolve issues/implement improvements. will demonstrate an engaging, positive personality with good interpersonal skills - a proven team player. will be able to evidence good judgement and adaptability in managing the day-to-day workflow and prioritizing various projects. will be proficient in using quality, professional oral and written skills to project a positive image of the business, to interact professionally with clients and associates at all times and to promptly respond to requests with accuracy and a courteous demeanour.
 <br/>
 <br/>
 Role Decription
 <br/>
 <br/>
 <ul>
  <li>
   Provide support to the Senior Leadership Team in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters
  </li>
  <li>
   Interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication.
  </li>
  <li>
   Arrange regular travel itineraries &ndash; flights, hotels, cars etc., and prepare materials and itineraries for those trips.
  </li>
  <li>
   Manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence.
  </li>
  <li>
   Provide support to senior VIP visits to Head Office including travel logistics and schedules etc.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor Degree
  </li>
  <li>
   5+ years of experience out of which a minimum of 2 years at a similar executive level
  </li>
  <li>
   Demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry.
  </li>
  <li>
   Evidence having supported a busy personal and professional schedule of a senior manager who is travelling, as well as managing the demanding needs of a team.
   <br/>
   <br/>
  </li>
 </ul>
 Note: you will be required to attach the following:
 <br/>
 <br/>
 <ul>
  <li>
   Resume/CV
  </li>
  <li>
   Copy of Passport or QID
  </li>
  <li>
   Copy of Education Certificate
  </li>
 </ul>
</div>


QNB3638 - Executive Secretary

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