executive legal secretary

Prosecuting Attorneys Association of Michigan

<p></p><div><div><p>Position Information</p>
<p><b>
Agency Level:</b> State</p>
<p><b>
Agency:</b> Attorney General&rsquo;s Office</p>
<p><b>
Job Title:</b> Division Legal Secretary Supervisor 10</p>
<p><b>
Job Reference/ID Number:</b> 1101-25-064</p>
<p><b>
Work Location:</b> Lansing, MI</p>
<p><b>
Department:</b> Corrections Division</p>
<p><b>
Salary: </b>$24.96 &ndash; $33.44 Hourly</p>
<p><b>
Position:</b> Full-Time</p>
<p><b>
Posting Date:</b> 10/17/2025</p>
<p><b>
Application Deadline:</b> 10/30/2025</p>
<p>
Job Description</p>
<p><b>
Job Overview:</b></p>
<p>
The function of this position is to serve as the Section Head Secretary to an Assistant Attorney General who is a supervisory employee within the Department of Attorney General&rsquo;s Corrections Division.</p>
<p><b>
Responsibilities and Duties:</b></p>
<p>
Duties include: first-line supervision of section&rsquo;s legal secretaries and other support staff; handling of executive support activities; performing advanced legal secretarial duties in litigation cases; recordkeeping, case control, and preparation of reports regarding section activities.</p>
<p><b>
Minimum Qualifications:</b></p>
<p>
Education<br>
 Educational level typically acquired through completion of high school.</p>
<p>
Experience<br>
 Four years of legal secretarial experience, including two years equivalent to a Legal Secretary E8.</p>
<p><b>
Additional Qualifications:</b></p>
<p>
View entire job specification at:<br>
 https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/D/DivisionLegalSecretarySupervisor.pdf (Download PDF reader)</p>
<p><b>
Application Instructions:</b></p>
<p>
You must attach a resume and cover letter in order to be considered for this position.</p>
<p><b>
Apply Here:</b> https://www.governmentjobs.com/careers/michigan/jobs/5115166/division-legal-secretary-supervisor-10-corrections-division?department%5B0%5D=Attorney%20General&amp;sort=PostingDate%7CDescending&amp;pagetype=jobOpportunitiesJobs</p>
<p><b>
Additional Information:</b></p>
<p>
Accommodations<br>
 If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator (Download PDF reader) for the agency that posted this position vacancy.</p></div></div>

Division Legal Secretary Supervisor 10 – Attorney General’s Office

HYM Investment Group

<p>We are looking for a <b>highly organized, detail-oriented, and proactive Executive Secretary (Male)</b> to provide dedicated administrative and executive support to our <b>CEO</b>. The ideal candidate will demonstrate exceptional communication skills, professionalism, and the ability to manage multiple priorities efficiently in a fast-paced corporate environment.</p><p><b>Key Responsibilities</b></p><ul><li>Manage and coordinate the <b>CEO&rsquo;s calendar</b>, meetings, and travel schedules.</li><li>Handle all incoming <b>calls, emails, and correspondence</b>, ensuring timely and appropriate responses.</li><li>Prepare <b>meeting agendas</b>, draft minutes, and ensure timely follow-up on action points.</li><li>Organize <b>complex travel arrangements</b>, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format <b>reports, presentations, and business documents</b> with a high degree of accuracy.</li><li>Maintain strict <b>confidentiality</b> and handle sensitive information with discretion.</li><li>Support the CEO in <b>day-to-day administrative tasks</b> and liaise effectively with internal departments.</li><li>Anticipate the CEO&rsquo;s needs to ensure smooth and efficient daily operations.</li></ul><p><b>Qualifications &amp; Skills</b></p><ul><li><b>Bachelor&rsquo;s degree</b> in Business Administration, Management, or a related field.</li><li><b>3&ndash;5 years of proven experience</b> as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.</li><li>Proficient in <b>Microsoft Office Suite</b> (Word, Excel, PowerPoint, Outlook).</li><li>Excellent <b>verbal and written communication</b> skills.</li><li>High level of <b>integrity, discretion, and professionalism</b>.</li><li>Strong <b>organizational, time management</b>, and <b>multitasking</b> abilities with close attention to detail.</li><li><b>Male candidates only.</b></li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED5,000.00 - AED5,500.00 per month</p><p>Application Question(s):</p><ul><li>Do you have at least 3 years of experience as an Executive Secretary or Executive Assistant supporting top-level management?</li></ul>

Executive Secretary (Male)

United States Department of Justice

<p></p><div><div><div><div><div><div><div><div><div><div><div><div><div>Join our dynamic team of criminal prosecutors and legal staff in our Sacramento Office protecting the most vulnerable members of our communities and to safeguarding our state&rsquo;s healthcare programs! The Division of Medi-Cal Fraud and Elder Abuse investigates and prosecutes complex criminal cases in state courts, including (1) fraud committed against the Medi-Cal programs by providers, such as licensed physicians, pharmacists, and nurses and others, and (2) criminal abuse and neglect of elder and dependent adults in nursing homes and other residential care facilities. We are looking for you if you are a team-oriented, well-organized self-starter seeking to serve justice for your fellow Californians.</div><div></div><div><br>
Under the supervision of the Supervising Deputy Attorney General, the Legal Secretary performs legal secretarial duties in support of the Sacramento Office&rsquo;s legal team. The Legal Secretary adheres to office procedures, ensures all legal documents are skillfully drafted, proofread, formatted, and files and serves said documents in accordance with legal requirements and court deadlines. At the Sacramento Office, the Legal Secretary maintains internal databases and systems and organizes voluminous case files complying with federal, state, and local laws, rules and regulations, as well as office policies and practices. The Legal Secretary drafts, reviews, and process office correspondence, maintains office calendars, and processes subpoenas and travel.</div><p>
You will find additional information about the job in the <b>Duty Statement</b>.</p>
</div><p></p><div><p>Working Conditions</p>
<p>This location offers <b>FREE</b> parking, as well as discounted trolley and other public transportation, and many restaurants and shops within walking distance.
</p></div></div><div><div><p>Minimum Requirements</p>
You will find the Minimum Requirements in the Class Specification.<ul><li>
LEGAL SECRETARY</li></ul>
</div><div><p>Additional Documents</p>
<ul><li>Job Application Package Checklist</li><li>
Duty Statement</li></ul>
</div></div><div><div><p>Position Details</p>
<div><div><div><b>Job Code #:</b> </div><div>JC-494927
</div></div><div><div><b>Position #(s):</b>
</div><div><div>423-652-1282-007</div>
</div></div><div><div><div><b>Working Title:</b> </div><div><b>Legal Secretary</b>
</div></div></div><div><div><b>Classification:</b> </div><div>LEGAL SECRETARY
<div>$4,371.00 - $5,473.00 A
</div><div>$4,591.00 - $5,748.00 B
</div>New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
</div></div><div></div><div><div><b># of Positions:</b> </div><div>1
</div></div><div><div><b>Work Location:</b> </div><div>Sacramento County
</div></div><div><div><b>Telework:</b> </div><div>Hybrid
</div></div><div><div><b>Job Type:</b> </div><div>Permanent, Full Time
</div></div><div><div><div><b>Work Shift:</b> </div><div>Day
</div></div></div><div><div><div><b>Work Week:</b> </div><div>Monday-Friday
</div></div></div></div></div><div><p>Department Information</p>
<div><ul><li><div>This position is located in the Division of Medi-Cal Fraud and Elder Abuse, Criminal Prosecutions Section, Sacramento.</div></li><li><div><b><br>
Individuals who are new to State service must have list eligibility in order to gain employment with the Office of the Attorney General. To access the Legal Secretary Examination and obtain list eligibility, please click </b><b>HERE</b><b>.</b></div></li></ul><div></div><ul><li><div><br>
 Additional exams and information can be found at: https://oag.ca.gov/careers/exams.</div></li><li><p><br>
Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.</p></li><li><p><br>
For more information about the Department of Justice, please visit the Attorney General&rsquo;s website at www.oag.ca.gov.</p></li></ul><b>
Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. The actual monetary impact of these temporary reductions can vary based on your bargaining unit and/or federal and state tax withholdings.
</b><br>
<br>
<b>For additional information please visit </b><b>Human Resources Manual - CalHR</b><br>
</div></div></div><div></div><div><div><p>Special Requirements</p>
<div></div><div><ul><li>A fingerprint check will be required.</li></ul>
<ul><li>Clearly indicate JC-494927 and the title of this position in the &ldquo;Examination or Job Title(s) for Which you are Applying:&rdquo; section located on the first page of your State Application.</li></ul>
<ul><li>See the list of Required Application Package Documents below; incomplete application packages will not be considered.</li></ul>
</div></div><div><p>Application Instructions</p>
<div><p>Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
</p>Final Filing Date: 11/3/2025
<p><b>Who May Apply</b></p>
<div>Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
<br>
<br>
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
</div><p><b>How To Apply</b></p>
<div>Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:<br>
<div><p><b>Address for Mailing Application Packages</b></p>
<p>You may submit your application and any applicable or required documents to:</p><br>
<div></div><div><div><div>Department of Justice
</div><div>DMFEA Personnel
</div><div>Attn: Anthony Doss (JC-494927)
</div><div>2329 Gateway Oaks Drive
</div><div></div><div>Sacramento, CA 95833
</div></div></div></div><div><p><b>Address for Drop-Off Application Packages</b></p>
<p>You may drop off your application and any applicable or required documents at:</p><br>
<div></div><div><div><div><div>Department of Justice
</div><div>DMFEA Personnel
</div><div>Anthony Doss (JC-494927)
</div><div>2329 Gateway Oaks Drive
</div><div></div><div>Sacramento, CA 95833
</div><div></div><div>08:30 AM - 04:00 PM
</div></div></div></div></div></div><p><b>Required Application Package Documents</b></p>
<p>The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
</p><ul><li>Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.</li>
<li>Resume is required and must be included.</li>
</ul></div>Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
</div></div></div><div><p>Desirable Qualifications</p>
<div>In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:<br>
</div><div></div><div><br>
<ul><li>Experienced in Microsoft Word, Outlook and Adobe Acrobat necessary</li><li>
Knowledge of ProLaw, Excel, PowerPoint, OneNote highly desirable</li><li>
Skilled in using the California Style Manual and Bluebook desirable</li><li>
Excellent grammar, spelling, and proofreading skills necessary</li><li>
Knowledge of criminal discovery process and criminal law and procedure, including legal terminology, and Rules of Court highly desirable</li><li>
Experience with criminal case management systems desirable</li><li>
Works well in a team environment and independently</li><li>
Is cooperative and tactful with staff and management</li><li>
Shows initiative and willingness to learn and grow</li><li>
Communicates directly and effectively orally and in writing</li><li>
Uses discretion when dealing with sensitive and confidential information</li><li>
Excellent organizational skills</li><li>
Ability to work under pressure</li><li>
Professional demeanor and appearance</li><li>
Excellent work habits, such as good attendance, dependability, punctuality, accurate work product, and flexibility</li></ul><br>
<div></div>
</div></div><div><p>Benefits</p>
<div>Benefit Information - Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx
</div></div><div><p>Contact Information</p>
<div><p>The Human Resources Contact is available to answer questions regarding the position or application process.
</p><p><b>Human Resources Contact:
</b><br>
Anthony Doss<br>
(916) 917-4865<br>
DMFEA_Personnel@doj.ca.gov
</p><div><p>Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
</p><b>EEO Contact:</b><br>
EEO Officer<br>
(916) 210-7580<br>
EERROffice@doj.ca.gov
</div><p>California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
</p></div></div><div><p>Additional Information on Application Filing</p>
<p></p><p>Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.</p>
</div><p></p><div><div><p>Equal Opportunity Employer</p>
<p>The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
</p><p>It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.</p></div></div></div></div></div></div></div></div></div></div></div><div></div>

LEGAL SECRETARY

Gumaco KSA

<p><b>Job Title:</b> Female Executive Secretary</p><p><b>Location:</b> [Riyadh, Saudi Arabia]<br/><b>Employment Type:</b> Full-Time</p><p><b>About the Role:</b><br/>We are seeking an experienced and highly organized <b>Female Executive Secretary</b> to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and maintain schedules, appointments, and correspondence for executives or departments.</li><li>Prepare and organize documents, reports, and presentations.</li><li>Answer phone calls and emails, directing inquiries to the appropriate parties.</li><li>Assist in the planning and coordination of meetings, including logistics and materials.</li><li>Maintain filing systems, both electronic and paper, ensuring information is easily accessible.</li><li>Handle confidential information with discretion and professionalism.</li><li>Perform general office duties, including data entry and record keeping.</li><li>Support team members with various administrative tasks as needed.</li><li>Monitor and order office supplies, ensuring inventory levels are maintained.</li><li>Prepare and distribute meeting agendas and minutes.</li><li>Coordinate travel arrangements, including flights, accommodations, and transportation.</li><li>Develop and implement office procedures to improve efficiency.</li><li>Assist with budgeting and expense tracking for departmental activities.</li><li>Liaise with external vendors and service providers to facilitate office needs.</li><li>Maintain office equipment and coordinate repairs as necessary.</li><li>Support event planning and coordination for company functions or team-building activities.</li><li>Create and maintain databases and spreadsheets for tracking important information.</li><li>Conduct research and compile data as requested by team members.</li><li>Train and onboard new administrative staff as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.</li><li>Proven experience as a secretary or in a similar administrative role (minimum 5 years).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Excellent command of the English language is required.</li><li>Familiarity with office management procedures and basic accounting principles.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and strong problem-solving skills.</li><li>Experience with scheduling software and CRM systems is a plus.</li><li>Strong interpersonal skills with the ability to interact professionally with clients and colleagues.</li><li>Ability to prioritize tasks and manage multiple deadlines effectively.</li><li>Flexibility to adapt to changing priorities and projects.</li><li>Experience in handling travel arrangements and itineraries is a plus.</li><li>Basic knowledge of social media and marketing tools is beneficial.</li><li>Preferably residing near the company&rsquo;s location.</li></ul><p><b>Benefits:</b></p><ul><li>Eligible to get 30 days paid vacation every year.</li><li>Providing health insurance</li></ul><p><b>How to Apply:</b><br/>Interested candidates should submit their resume and a cover letter to [saudgumaco@gmail.com].</p><p>Job Type: Full-time</p>

Female Executive Secretary

Gulf Overseas HR Consultancy

<p>We are seeking a highly organized and professional <b>Executive Medical Secretary</b> with a strong <b>pharmaceutical or medical background</b>. The ideal candidate will provide administrative and secretarial support to senior medical executives, ensuring smooth day-to-day operations and effective communication with patients, medical staff, and stakeholders.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage executive calendars, schedule appointments, and coordinate meetings</li><li>Prepare, edit, and format medical reports, correspondence, and presentations</li><li>Handle patient inquiries professionally via phone, email, or in person</li><li>Maintain and organize medical records, files, and confidential documents</li><li>Assist in coordinating meetings, conferences, and medical events</li><li>Liaise with healthcare professionals, pharmaceutical representatives, and internal teams</li><li>Ensure timely follow-up on tasks, communications, and project deadlines</li><li>Support medical executives in administrative duties, including travel arrangements and documentation</li><li>Handle office correspondence, including letters, emails, and memos</li><li>Maintain confidentiality and comply with medical privacy regulations</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li>Bachelor&rsquo;s degree or diploma in <b>Pharmacy, Medical, Life Sciences, Healthcare Administration</b>, or related field</li><li>Prior experience as a <b>Medical Secretary, Executive Assistant, or Administrative Support in a medical or pharmaceutical setting</b></li><li><b>Fluent in English</b> (spoken and written); additional language skills are a plus</li><li>Excellent organizational, multitasking, and time management skills</li><li>Strong communication and interpersonal skills</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office management software</li><li>Professional demeanor, attention to detail, and ability to work independently</li></ul><p><b>What We Offer:</b></p><ul><li>Attractive salary package with potential performance bonuses</li><li>Professional and supportive working environment</li><li>Clear work schedule with weekends off (Thursday &amp; Friday)</li><li>Opportunity to work closely with senior medical professionals and grow within the organization.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR4,500.00 - QAR5,000.00 per month</p>

Executive Medical Secretary

Dar Al Shifa Hospital

<div><p><b>Requirements &amp; Qualifications:</b></p>
<ul>
<li>Minimum of <b>5 years of experience</b> as an Executive Secretary or Personal Assistant to senior executives.</li>
<li>Excellent command of <b>English and Arabic</b>, both written and spoken.</li>
<li>Strong <b>organizational and multitasking skills</b>, with the ability to manage priorities effectively.</li>
<li>High level of <b>confidentiality, professionalism, and discretion</b> in handling sensitive matters.</li>
<li>Advanced proficiency in <b>Microsoft Office</b> and other office management tools.</li>
<li>Excellent <b>communication and interpersonal skills</b> to coordinate internally and externally.</li>
<li>Ability to <b>manage the Chairman&rsquo;s schedule</b>, arrange meetings, and handle correspondence efficiently.</li>
<li>Experience in <b>travel coordination, logistics, and executive documentation</b>.</li>
<li>Presentable, proactive, and detail-oriented, with a strong sense of responsibility.</li>
</ul>
<p><b>Main Responsibilities:</b></p>
<ul>
<li>Manage and organize the Chairman&rsquo;s daily schedule and appointments.</li>
<li>Handle correspondence, calls, and follow-ups on behalf of the Chairman.</li>
<li>Prepare and review reports, meeting agendas, and minutes.</li>
<li>Coordinate meetings and ensure follow-up on key actions.</li>
<li>Arrange travel, accommodations, and event logistics.</li>
<li>Maintain confidentiality and professionalism at all times.</li></ul></div><p></p>

Executive Secretary / Female

County of Monterey, CA

JOB
<br>The County of Monterey is currently recruiting to fill vacancies in the Public Defender and District Attorney Offices for Legal Secretary II position. The ideal candidates will have a proven track record demonstrating knowledge of procedures, terminology, and legal office work. Further, the ideal candidates will demonstrate skill and ability to understand and follow complex oral and written instructions, operate office equipment, work independently, and safeguard confidential materials.The Public Defender's Office provides legal representation to indigent persons charged with crimes in Monterey County, ranging from the simplest misdemeanor to complex capital cases. The guiding principle of the Office is that each client is entitled to the best legally attainable outcome. Our attorneys, investigators, and support staff take great pride in providing a consistently high level of service. The Office employs individuals of high ethical standards, character, and professional courage. The District Attorney's Office is responsible for attending court and conducting all local criminal prosecutions. The District Attorney is a State Constitutional Officer when prosecuting crimes defined under State Law. The Office additionally provides legal advice to all law enforcement agencies and provides training programs for their personnel; thus, increasing the probability of successful prosecutions. The mission of the Office is to promote justice, ensure that the rights of victims are upheld by treating them with dignity, respect and compassion, and aggressively and fairly prosecute those who violate the law.The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis.This classification is part of a flexible series. Incumbents appointed at the low level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and recommendation for their promotion by the appointing authority.
<br><br>
EXAMPLE OF DUTIES
<br>May perform various support tasks for attorneys, including completing requests which may include obtaining police reports from law enforcement agencies, requesting certified prior conviction packets from prisons or courts, running criminal histories on defendant, victims, or witnesses, maintaining lists of assignments and status report of cases, and obtaining reference materials. May operate a magnetic card or other word processing machine in preparing case histories, reports, briefs, specifications and correspondence. Types correspondence, opinions, contracts, orders, motions, complaints, warrants, subpoenas, commitments, indictments, extraditions, briefs and other legal documents in proper legal form from outlined instructions or established procedure.Has legal documents recorded by contacting appropriate court department, notifies appropriate personnel in other offices, and files legal papers with proper court.Maintains municipal, superior, justice and juvenile court calendars for attorney’s use.Inserts and extracts materials from subject matter files, classifies and cross-references material by nature of subject matter and prepares new electronic cases as needed; maintains correspondence digital files.Maintains files, logs and/or indexes recording pleas, trial convictions, acquittals, sentences and other dispositions of cases. Screens office and telephone callers by providing information requested within level of competency, referring to appropriate staff or other agency where callers could be better served. Compiles statistical data related to case management and workflow.Reviews and processes misdemeanor and felony complaints, information, indictments and search warrants.To view the complete classification description, please visit the County of Monterey website: Legal Secretary IITHE SUCCESSFUL CANDIDATEWill have a proven track record demonstrating the following knowledge, skills, and abilities: Working Knowledge of: English grammar, spelling, written format and punctuation. Legal office work, procedures and terminology. General legal forms and documents.Skill and Ability to: Understand and follow complex oral and written instructions. Operate a variety of office equipment such as typewriter, Dictaphone, calculator, and personal Computers. Work independently and with a minimum of direct supervision.Safeguard confidential materials. Establish and maintain effective working relationships with those contacted in the course of work.Desirable Qualifications: Ability to speak, read and write in English and Spanish.
<br><br>
SUPPLEMENTAL INFORMATION
<br>CONDITIONS OF EMPLOYMENTThe required conditions of employment include, but are not limited to the following: Possess and maintain a valid California Class C Driver License or the ability to provide suitable transportation that is approved by the appointing authority.Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency.Successfully complete a background check to include Department of Justice (DOJ) fingerprinting.BENEFITS: The County of Monterey offers an excellent benefits package. Please visit our website to view the Unit J Benefits Summary sheet. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.NOTES: As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. Application and Selection ProceduresApply On-Line at https://www.governmentjobs.com/careers/montereycountyBy October 26, 2025, at 11:59 PM(PST)orHard copy applications may be obtained from and submitted during normal business hoursMonday - Friday, 8:00 AM - 5:00 PM by contacting: Human Resources DepartmentAttn: Cynthia Juarez, Human Resources Analyst II168 West Alisal Street, 3rd FloorSalinas, CA 93901Email: juarezc@countyofmonterey.gov - Phone: (831) 755-5228The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include: A completed County of Monterey Employment ApplicationResponses to the Supplemental QuestionsApplicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATIONMonterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Cynthia Juarez, Human Resources Analyst, at (831) 755-5228, or juarezc@countyofmonterey.gov.

Legal Secretary II

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