executive legal secretary

Fragorium LLC

Job SummaryWe are seeking a highly organized and detail-oriented Legal Secretary (Female) to serve as an Executive Assistant at our Corporate Office in Dubai. The candidate will provide comprehensive administrative, legal, and executive support to the CEO &amp; Managing Director. The role involves preparing legal documents, coordinating executive schedules, managing confidential information, and assisting with contract drafting, review, and documentation, ensuring accuracy and compliance with company policies and applicable laws.Key Responsibilities1. Executive Support<ul><li>Manage executive calendars, schedule meetings, and arrange appointments.</li><li>Prepare agendas, minutes, and follow-ups for internal and external meetings.</li><li>Handle email correspondence, communications, and documentation on behalf of management.</li><li>Coordinate travel arrangements, accommodations, and logistics as required.</li></ul>2. Legal and Administrative Support<ul><li>Draft, format, and proofread legal documents, letters, memos, and reports.</li><li>Maintain an organized filing system for legal, corporate, and confidential documents.</li><li>Manage document control, tracking versions, approvals, and filing.</li><li>Assist with preparing company legal forms, Power of Attorneys, resolutions, and regulatory submissions.</li><li>Liaise with external law firms, government bodies, and internal departments.</li></ul>3. Contract Drafting &amp; Review<ul><li>Review commercial contracts, agreements, NDAs, and legal documents for completeness, accuracy, and compliance.</li><li>Highlight key terms, risks, and required amendments for management&rsquo;s attention.</li><li>Assist in drafting and modifying standard contracts using company templates.</li><li>Track contract status, approvals, and renewals.</li><li>Ensure timely execution, notarization, attestation, and archiving of contracts.</li></ul>4. Compliance &amp; Coordination<ul><li>Ensure documents comply with company policies, legal standards, and regulatory requirements.</li><li>Coordinate with HR, Finance, Procurement, and other key departments to support legal and administrative processes.</li><li>Support corporate governance activities, including maintaining company records and licenses.</li></ul>5. Office &amp; Task Management<ul><li>Manage confidential information with discretion and professionalism.</li><li>Monitor deadlines and ensure timely follow-up on pending matters.</li><li>Support general office administration when required.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Law (LLB) or equivalent from a recognized university (UAE attestation is mandatory)</li><li>Minimum 4 to 6 years of experience as a Legal Secretary or Legal Consultant</li><li>Experience in reviewing commercial contracts and legal documentation</li><li>Strong knowledge of legal terminology, documentation, and contract formats</li><li>Excellent written and verbal communication skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and document management systems</li><li>Familiarity with UAE legal procedures, notarization, corporate laws and government portals (Dubai Courts, Notary etc.)</li><li>Valid UAE Driving License</li><li>Experience in coordinating with legal departments and external counsel</li><li>High attention to detail and accuracy</li><li>Discretion and ability to handle sensitive and confidential information</li><li>Strong analytical and document-review skills</li><li>Ability to work independently and support senior leadership effectively</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED6,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Legal Secretary/Executive Assistant: 4 years (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>License/Certification:<ul><li>UAE Driving License (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>

Legal Secretary / Executive Assistant (Contracts)

Lobo Management

<div>
 
 We are assisting a
 
 prestigious Family Office in Dubai
 
 in their search for a
 
 Legal Executive
 
 to support their growing operations across multiple jurisdictions including UAE, India, BVI, UK, Panama, Mauritius, and Singapore.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Drafting and reviewing contracts &amp; agreements
 </li>
 <li>
 Supporting company incorporations, restructuring, and statutory filings
 </li>
 <li>
 Maintaining corporate records and governance trackers
 </li>
 <li>
 Handling compliance and regulatory requirements across jurisdictions
 </li>
 <li>
 Liaising with regulators, banks, trustees, and external counsel
 </li>
 </ul>
 
 
 
 
 
 Ideal Candidate Profile
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Law (LL.B / B.A. LL.B);
 
 Company Secretary qualification (ICSI or equivalent) preferred
 
 </li>
 <li>
 2&ndash;4 years&rsquo; post-qualification experience in
 
 corporate legal, company secretarial, or compliance
 
 roles
 </li>
 <li>
 Exposure to
 
 multi-jurisdictional entities
 
 or Family Offices is highly desirable
 </li>
 <li>
 Strong skills in
 
 drafting, governance, and compliance management
 
 </li>
 </ul>
 
 
 
 
 
 Why Apply?
 
 
 
 This is a
 
 unique opportunity
 
 to join a high-performing Family Office and build international expertise across diverse legal and regulatory environments.
 
 
 
 
 
 We are working with a
 
 strict deadline for submissions
 
 , so early applications are encouraged.
 
 
 
</div>

Legal Executive

UNICERAMIC QATAR

Responsibilities:&middot; Provide high-level executive support to management, including scheduling meetings, preparing agendas, and maintaining calendars.&middot; Draft, review, and translate letters, emails, and official documents in Arabic and English with accuracy and professionalism.&middot; Handle confidential information with discretion and maintain organized filing systems (digital and physical).&middot; Coordinate internal and external communications, ensuring timely follow-up and correspondence.&middot; Prepare reports, presentations, and summaries as required by management.&middot; Assist in coordinating administrative activities across departments within the factory.&middot; Manage travel arrangements and visas, appointments, and logistics for senior management.&middot; Monitor deadlines, track tasks, and ensure timely completion of assigned work.&middot; Liaise with suppliers, clients, and government entities when needed.Requirements:<ul><li>Bachelor&rsquo;s degree required.</li><li>Minimum 5 years of experience as an Executive Secretary or similar administrative role.</li><li>Excellent Arabic and English drafting and communication skills (man.</li><li>Strong organizational skills with the ability to multitask and prioritize.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and professional email communication.</li><li>Ability to work independently, maintain professionalism, and handle pressure.</li><li>Experience in industrial or manufacturing sectors is an added advantage</li></ul>Job Type: Full-timePay: From QAR4,000.00 per monthApplication Question(s):<ul><li>ARE YOU READY TO JOIN IMMEDIATELY?</li></ul>Experience:<ul><li>EXECUTIVE SECRETARY: 5 years (Preferred)</li></ul>

EXECUTIVE SECRETARY

El Patio Engineering Consultancy L L C

Location: Abu Dhabi, UAECompany: El Patio Engineering Consultancy LLCPosition OverviewWe are seeking a proactive, highly organized Executive Secretary with a strong background in engineering consultancy to support our senior management team. The ideal candidate will have experience in handling technical documentation, coordinating with engineering departments, and managing high-level administrative tasks in a fast-paced consultancy environment.Key ResponsibilitiesProvide executive-level administrative support to senior management and project directors.Manage calendars, schedule meetings, prepare agendas, and draft minutes for technical and management meetings.Handle confidential correspondence, internal memos, and formal letters in both English and Arabic (if applicable).Prepare and format technical reports, tender documents, presentations, and project correspondence.Maintain organized filing systems for project documentation, submittals, NOCs, and authority letters (DMT/ADM/ITC/ADQCC/etc.).Coordinate with design, supervision, contracts, and finance teams to support day-to-day operations.Track submission deadlines, circulate updates, and follow up on pending actions with internal teams and external stakeholders.Assist in project onboarding, mobilization schedules, and staff deployment documentation.Support tendering, procurement, and client communication tasks as requested.Qualifications &amp; SkillsDiploma or Bachelor&rsquo;s degree in Engineering, Business Administration, or related field.Minimum 3&ndash;6 years of experience as an Executive Secretary in an engineering consultancy.Strong knowledge of engineering document workflows, submittals, and authority requirements.Excellent written and verbal communication skills in English (Arabic is an advantage).Proficiency in MS Office Suite (Word, Excel, PowerPoint) and experience with document control systems.Ability to multitask, prioritize, and work under pressure with strict deadlines.High level of professionalism, confidentiality, and attention to detail.Job Type: Full-time

Executive Secretary (Engineering Consultancy Background Required)

Gumaco KSA

Job Title: Female Executive SecretaryLocation: [Exit 18, Riyadh, Saudi Arabia] Employment Type: Full-TimeAbout the Role: We are seeking an experienced and highly organized Female Executive Secretary to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.Key Responsibilities:<ul><li>Manage and maintain schedules, appointments, and correspondence for executives or departments.</li><li>Prepare and organize documents, reports, and presentations.</li><li>Answer phone calls and emails, directing inquiries to the appropriate parties.</li><li>Assist in the planning and coordination of meetings, including logistics and materials.</li><li>Maintain filing systems, both electronic and paper, ensuring information is easily accessible.</li><li>Handle confidential information with discretion and professionalism.</li><li>Perform general office duties, including data entry and record keeping.</li><li>Support team members with various administrative tasks as needed.</li><li>Monitor and order office supplies, ensuring inventory levels are maintained.</li><li>Prepare and distribute meeting agendas and minutes.</li><li>Coordinate travel arrangements, including flights, accommodations, and transportation.</li><li>Develop and implement office procedures to improve efficiency.</li><li>Assist with budgeting and expense tracking for departmental activities.</li><li>Liaise with external vendors and service providers to facilitate office needs.</li><li>Maintain office equipment and coordinate repairs as necessary.</li><li>Support event planning and coordination for company functions or team-building activities.</li><li>Create and maintain databases and spreadsheets for tracking important information.</li><li>Conduct research and compile data as requested by team members.</li><li>Train and onboard new administrative staff as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.</li><li>Proven experience as a secretary or in a similar administrative role (minimum 5 years).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Excellent command of the English language is required.</li><li>Familiarity with office management procedures and basic accounting principles.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and strong problem-solving skills.</li><li>Experience with scheduling software and CRM systems is a plus.</li><li>Strong interpersonal skills with the ability to interact professionally with clients and colleagues.</li><li>Ability to prioritize tasks and manage multiple deadlines effectively.</li><li>Flexibility to adapt to changing priorities and projects.</li><li>Experience in handling travel arrangements and itineraries is a plus.</li><li>Basic knowledge of social media and marketing tools is beneficial.</li><li>Preferably residing near the company&rsquo;s location.</li></ul>Benefits:<ul><li>Eligible to get 30 days paid vacation every year.</li><li>Providing health insurance</li></ul>How to Apply: Interested candidates should submit their resume and a cover letter to [saudgumaco@gmail.com].Pay: ﷼4,000.00 - ﷼6,000.00 per monthJob Type: Full-timePay: ﷼4,000.00 - ﷼6,000.00 per month

Female Executive Secretary

Al Jazeera Manpower

Good day, we are looking for a highly organized and proactive female Executive Secretary to provide administrative and executive-level support to senior management. The ideal candidate will handle confidential information, manage schedules, prepare reports, and ensure smooth daily operations within the office.Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate appointments efficiently</li></ul><ul><li>Prepare, organize, and maintain executive-level documents, reports, presentations, and correspondence</li></ul><ul><li>Handle confidential information with discretion and maintain secure filing systems</li></ul><ul><li>Coordinate internal and external communication on behalf of the CEO</li></ul><ul><li>Screen calls, emails, and inquiries; prioritize and respond on behalf of the CEO when appropriate</li></ul><ul><li>Arrange travel itineraries, hotel bookings, transportation, and meeting logistics</li></ul><ul><li>Prepare meeting agendas, take minutes, and track follow-up actions</li></ul><ul><li>Coordinate with department heads, clients, suppliers, and external partners as required</li></ul><ul><li>Assist in project tracking, deadlines, and administrative follow-ups</li></ul><ul><li>Ensure the CEO is well-prepared for all meetings, presentations, and official activities</li></ul><ul><li>Draft letters, memos, and formal business communications in professional formats</li></ul><ul><li>Organize and support company events, board meetings, and executive activities</li></ul><ul><li>Manage document circulation, approvals, and signature workflows</li></ul><ul><li>Maintain office supplies and ensure the CEO&rsquo;s office environment is organized and presentable</li></ul><ul><li>Track important dates, deadlines, and deliverables for the CEO</li></ul><ul><li>Prepare expense reports and manage reimbursement submissions</li></ul><ul><li>Conduct basic research, compile data, and prepare summaries when required</li></ul><ul><li>Maintain a high level of professionalism, confidentiality, and reliability</li></ul><ul><li>Represent the CEO in a polished and professional manner at all times</li></ul><ul><li>Demonstrate initiative by anticipating the CEO&rsquo;s needs and proactively addressing requirements</li></ul>Qualifications<ul><li>3&ndash;5 years of experience as an Executive Secretary / Executive Assistant supporting senior leadership or C-level executives</li></ul><ul><li>Exceptional communication skills (written and verbal) with strong professional etiquette</li></ul><ul><li>Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document management</li></ul><ul><li>Strong organizational skills with the ability to prioritize, multitask, and manage tight schedules</li></ul><ul><li>High level of discretion, confidentiality, and integrity when handling sensitive information</li></ul><ul><li>Strong calendar management, meeting coordination, and travel arrangement skills</li></ul><ul><li>Ability to draft reports, letters, presentations, and executive documents</li></ul><ul><li>Excellent time-management and ability to work under pressure</li></ul><ul><li>Professional appearance, strong interpersonal skills, and client-facing confidence</li></ul><ul><li>Experience working directly with CEOs, Managing Directors, or Board-level executives</li></ul><ul><li>Knowledge of corporate protocols, executive communication styles, and business correspondence</li></ul><ul><li>Strong problem-solving ability and initiative in anticipating the CEO&rsquo;s needs</li></ul><ul><li>Experience in project coordination, follow-ups, and cross-department communication</li></ul><ul><li>Ability to handle office protocols, vendor coordination, and administrative workflows</li></ul><ul><li>Multilingual abilities (advantage depending on organization needs)</li></ul><ul><li>Experience in event coordination, minutes-taking, and preparing executive-level presentations</li></ul><ul><li>Arabic speaker. </li></ul>How to applyInterested candidate can apply direct through Indeed.Job Type: Full-timePay: From QAR6,000.00 per month

LEBANESE_FEMALE EXECUTIVE SECRETARY

GRAND FORKS COUNTY

<div>The Grand Forks County State&rsquo;s Attorney&rsquo;s Office is seeking a skilled and motivated Legal Secretary II to provide advanced legal administrative support to prosecutors and office staff. This position requires strong knowledge of legal procedures, excellent organizational ability, and a high degree of professionalism. The ideal candidate is dependable, detail-oriented, and committed to supporting the efficient and ethical delivery of justice.
To learn more about this position, please review the Legal Secretary II Position Description.
Status and Hours: Full-time, Monday - Friday, 8:00 am to 5:00 pm, benefits eligible. There might be a variation to work hours and days to support the office and County needs. This position is not eligible for teleworking.
How to Apply: A Grand Forks County Application must be completed and submitted with a resume and cover letter to human.resources@gfcounty.org no later than December 30, 2025, for full consideration. Applications are also available at 151 South 4th Street, North 5th Floor, Grand Forks, ND 58201. Applicants seeking Veteran&rsquo;s Preference must submit form DD214 along with their application. Interviewing process starts after the close date.
Basic Requirements: Associate degree or 2-year post high school education program in Legal Secretarial field and 2-3 years of previous legal experience required.
County Employment Perks: While employed at Grand Forks County you will receive a generous number of paid holidays, paid time off, benefits, and retirement. Did you know that Grand Forks County participates in NDPERS Retirement - 16.26% and employees only contribute 2% and the County contributes the rest. For employees hired on or after January 1,2025, you will be enrolled in the Deferred Compensation 2025 plan (DC25) at the rate of 9.26% of your gross salary paid by the County with an option for an additional 3% employee contribution and County match.
To learn about the benefits offered, please review the 2026 Benefits Summary.
Selection Process: Prospective employees will undergo a thorough background investigation.
Each applicant&rsquo;s education, training, and experience will be rated based on the required application materials submitted and the top-scoring candidates will be forwarded for further consideration.
Reasonable Accommodations: In compliance with the Americans with Disabilities Act, if you need special assistance in the selection process, please notify the Human Resources Department Office, in writing, at the time of application.
The County of Grand Forks will not discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status. Equal Employment Opportunity Employer. 
#hc111929</div>

Legal Secretary II

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