executive marketing assistant

Emperos DMCC

Job Description: We are seeking a highly organized and proactive Personal Assistant to support the Assistant Vice President &ndash; Sales &amp; Marketing within a fast-paced real estate environment. The ideal candidate will have at least 5 years of experience assisting senior or C-level executives in the UAE real estate industry, with strong administrative, coordination, and communication skills.The role requires the ability to manage complex schedules, coordinate sales and marketing activities, handle confidential information, and serve as a key liaison between the AVP and internal departments, brokers, and external stakeholders.Duties &amp; Responsibilities:Executive &amp; Administrative Support<ul><li>Provide full administrative and secretarial support to the Assistant Vice President &ndash; Sales &amp; Marketing.</li><li>Manage and coordinate the AVP&rsquo;s daily calendar, meetings, appointments, and travel arrangements.</li><li>Screen and prioritize incoming communications, emails, and calls.</li><li>Prepare professional correspondence, reports, presentations, and meeting materials.</li></ul>Sales &amp; Marketing Coordination<ul><li>Assist in coordinating sales meetings, marketing campaigns, property launches, and promotional events.</li><li>Prepare sales reports, market insights, and performance dashboards for management review.</li><li>Coordinate with sales teams, marketing teams, brokers, and external agencies.</li><li>Track sales activities, client meetings, and follow-up actions.</li></ul>Meeting &amp; Documentation Management<ul><li>Organize internal and external meetings, including broker meetings, client presentations, and project updates.</li><li>Prepare meeting agendas, minutes of meetings (MoM), and follow-up action trackers.</li><li>Maintain records of sales documents, contracts, and marketing materials.</li></ul>Travel &amp; Event Coordination<ul><li>Arrange local and international travel, accommodation, visas, and itineraries.</li><li>Support the planning and coordination of property launch events, exhibitions, and promotional activities.</li></ul>Stakeholder Communication<ul><li>Act as a liaison between the AVP, internal departments, sales teams, developers, brokers, and clients.</li><li>Ensure smooth communication flow and timely follow-ups on key tasks.</li></ul>Confidentiality &amp; Office Management<ul><li>Maintain strict confidentiality when handling sensitive business information.</li><li>Maintain organized filing systems for sales documentation, contracts, and executive records.</li></ul>Qualifications:&middot; Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field (preferred).&middot; Minimum 5 years of experience as a Personal Assistant or Executive Assistant supporting senior executives or C-level management in the UAE.&middot; Mandatory experience in the UAE real estate industry (developer, brokerage, or property management firm).Skills &amp; Competencies:&middot; Strong organizational and multitasking abilities.&middot; Excellent communication and interpersonal skills.&middot; High level of professionalism, discretion, and confidentiality.&middot; Strong time management and ability to work under pressure.&middot; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).&middot; Experience preparing sales reports and executive presentations.&middot; Ability to coordinate across sales, marketing, and operations teams.Job Type: Full-timeWork Location: In person

Personal Assistant to Assistant VP Sales & Marketing

Lotus Theory, LL

Administrative Assistant Intern &ndash; Chief Marketing Officer (CMO)Lotus Theory Wellness ServicesPosition SummaryThe Administrative Assistant Intern for the CMO will provide high-level administrative and operational support to the Chief Marketing Officer, ensuring smooth execution of marketing initiatives, internal coordination, and system maintenance. This internship is designed for individuals seeking hands-on experience in marketing operations, project management, and executive support within a mission-driven wellness organization.Key ResponsibilitiesAdministrative Support<ul><li>Manage CMO calendar, scheduling, and meeting coordination</li><li>Prepare agendas, meeting materials, and documentation for internal and external meetings</li><li>Maintain task and project tracking systems to ensure timely completion of deliverables</li></ul>Marketing Operations Assistance<ul><li>Support maintenance and organization of marketing systems (website, CRM, analytics dashboards)</li><li>Assist with social media scheduling, content organization, and performance tracking</li><li>Help monitor SEO, email campaigns, and digital performance metrics</li></ul>Project Coordination<ul><li>Track progress on marketing campaigns, roadmaps, and initiatives</li><li>Assist in collecting data for monthly and quarterly reports</li><li>Support cross-functional collaboration and follow-ups with internal teams and external vendors</li></ul>Research &amp; Analysis<ul><li>Conduct basic market, competitor, or audience research as requested</li><li>Compile data summaries for CMO review</li><li>Assist in identifying opportunities for optimization and efficiency</li></ul>Documentation &amp; Compliance<ul><li>Help maintain accurate records for campaigns, reports, and marketing materials</li><li>Ensure materials are stored in accordance with organizational standards and compliance requirements</li></ul>Qualifications &amp; Skills<ul><li>Currently enrolled in or recently completed a degree program in Marketing, Business Administration, Communications, or a related field</li><li>Strong organizational, multitasking, and time-management skills</li><li>Proficient in Microsoft Office, Google Workspace, and basic familiarity with marketing tools (CRM, social media, analytics)</li><li>Strong written and verbal communication skills</li><li>Ability to handle confidential information with discretion</li><li>Detail-oriented, proactive, and adaptable to a fast-paced environment</li></ul>Learning Outcomes<ul><li>Exposure to executive-level marketing strategy and decision-making</li><li>Hands-on experience with marketing operations, systems maintenance, and reporting</li><li>Understanding of how marketing aligns with operational and strategic objectives in a mission-driven organization</li><li>Development of professional communication, project management, and analytical skills</li></ul>Reporting Structure<ul><li>Reports directly to the Chief Marketing Officer (CMO)</li><li>Collaborates with cross-functional teams as directed by the CMO</li></ul>This internship is designed to provide practical experience while supporting Lotus Theory&rsquo;s marketing operations, strategic initiatives, and overall mission.Work Location: Remote

Administrative Assistant Intern – Chief Marketing Officer (CMO)

Grovy Developer

Job Description &ndash; Executive Assistant (EA) to MDCompany: Grovy Real Estate Developers LLC (https://www.grovy.ae/)Location: Dubai, UAEAbout Grovy Real Estate Developers LLCGrovy Real Estate Developers LLC is a fast-growing real estate development and investment company based in Dubai, delivering high-quality residential and commercial developments. With a strong focus on execution excellence, financial discipline, and strategic growth, Grovy operates in a dynamic and performance-driven environment, requiring high levels of leadership support, operational efficiency, and financial coordination.What we&rsquo;re looking for:We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide strategic and operational support to senior leadership. The role requires strong ownership, excellent communication, financial exposure, confidentiality handling, and execution discipline.The ideal candidate will have prior experience supporting senior leadership, strong organizational skills, and exposure to finance-related coordination and reporting.What you will own and do:Act as a strategic right-hand support to the MD, ensuring seamless day-to-day functioning, prioritization, and execution excellence.Manage end-to-end executive calendar, travel, meetings, and scheduling, optimizing leadership time and focus.Serve as the central coordination hub between leadership and all internal departments, including Finance, Investments, Sales, Marketing, Projects, Legal, HR, Procurement, and Operations, ensuring:Timely flow of informationCross-functional alignmentClosure of action items.Manage direct stakeholder coordination with:Board membersInvestorsBankersJV partnersConsultantsAuditorsLegal advisors.Own end-to-end executive calendar, meeting, and travel management, optimizing leadership bandwidth.Plan and manage leadership meetings, board reviews, investor calls, and strategic discussions, including:Agenda preparationPre-read coordinationPresentation collationMoM documentationAction tracking &amp; closure.Draft, review, and manage high-level professional communication including emails, letters, reports, presentations, and confidential correspondence.Track strategic priorities, key deliverables, deadlines, and commitments, ensuring zero slippage on leadership-critical tasks.Support finance-related coordination, including:Invoice trackingExpense reportingBudget monitoringPayment follow-ups with finance teams.Maintain absolute confidentiality of sensitive leadership, financial, and business information.Provide personal assistant support to leadership, including:Personal calendar coordinationTravel logisticsPriority task handlingUrgent issue management.Proactively identify process gaps and efficiency opportunities, implementing workflow improvements and automation wherever possible.Act as a trusted confidant and execution anchor for leadership.What you will bring to us:High organizational discipline and time management excellence.Strong communication, documentation, and follow-up capability.Prior exposure to finance, reporting, or accounting coordination.Absolute confidentiality, integrity, and professional maturity.Proactive problem-solving mindset with high ownership orientation.Qualifications:Education:Bachelor&rsquo;s degree in Business Administration, Finance, Commerce, Management, or related field.Experience:4&ndash;8 years of experience as Executive Assistant / Senior Secretary / Leadership Support Role.Prior experience supporting CXOs / Directors / Senior Management.Exposure to finance coordination, reporting, MIS, or accounting workflows preferred.Job Type: Full-time

Executive Assistant (EA) to MD

3S Solutions

Executive Assistant (Full-Time)Location: Adyala Road, Rawalpindi Shift Timing:<ul><li>Summer: 6 PM &ndash; 2 AM</li><li>Winter: 7 PM &ndash; 3 AM</li></ul>About UsWe are a well-established outsourcing firm with 14+ years of experience supporting international clients across e-commerce, digital, and business operations. We provide a dynamic work environment where adaptability, innovation, and continuous learning are highly valued.Job ResponsibilitiesThe Executive Assistant will be responsible for managing diverse tasks across e-commerce operations, content management, and digital coordination. Key duties include but are not limited to:<ul><li>Managing e-commerce operations: product listings, customer support, order handling, and returns management.</li><li>Maintaining CRMs, CMS platforms, and online databases with accuracy.</li><li>Creating, migrating, and updating content for websites, product catalogs, and marketing campaigns.</li><li>Assisting in website updates, minor troubleshooting, and coordinating with technical teams.</li><li>Preparing advanced reports, dashboards, and trackers using Excel/Google Sheets.</li><li>Designing and executing email campaigns via Mailchimp, Klaviyo, or Omnisend.</li><li>Designing basic marketing visuals using Canva (Photoshop knowledge is a plus).</li><li>Conducting market research, competitor analysis, and data scraping.</li><li>Supporting project management using Asana, ClickUp, Monday, or similar tools.</li><li>Drafting professional emails, proposals, and business documents for client and internal use.</li></ul>Skills &amp; QualificationsRequired:<ul><li>Hands-on experience Amazon, eBay, Walmart, Etsy, Shopify, WooCommerce, Wix, or WordPress.</li><li>Advanced knowledge of VLOOKUP, XLOOKUP, Macros, Pivot Tables, advanced formulas.</li><li>Proficiency with CRM/project management tools (Asana, ClickUp, Monday.com, Trello, Slack).</li><li>Knowledge of Mailchimp, Klaviyo, Omnisend, etc.</li><li>Strong English communication skills (written and verbal).</li><li>Excellent internet and computer proficiency, including fast typing and effective use of keyboard shortcuts &ndash; please don&rsquo;t bother applying if you are not at an advanced computer user, you will be tested.</li><li>Ability to adapt quickly and learn new software tools independently.</li></ul>Preferred (a strong plus):<ul><li>Graphic design tools (Photoshop/Illustrator).</li><li>Familiarity with AI productivity tools (ChatGPT, Copilot, Jasper, etc.).</li><li>Knowledge of automation tools.</li><li>Basic HTML/CSS for content updates.</li><li>Prior experience working with international clients in outsourcing or virtual assistance roles.</li></ul>What We Value<ul><li>Fast, self-motivated learners with problem-solving abilities.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to thrive in a fast-paced, ever-changing environment.</li></ul>How to ApplyInterested candidates should submit their resume/CV directly through Indeed. Please do not call or message outside of the application process.Note: Salary will be discussed only after the evaluation stage. Compensation is negotiable based on skills and performance.Job Type: Full-timePay: Rs50,000.00 - Rs80,000.00 per monthApplication Question(s):<ul><li>Are you comfortable doing the night job?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Work Location: In person

Executive Admin Assistant

Philips

<div><h3 class="jobSectionHeader">Job Title
</h3>Executive Assistant, Diagnostic Imaging Marketing Leadership Team (Chicago)
<h3 class="jobSectionHeader">Job Description
</h3>Executive Assistant, Diagnostic Imaging Marketing Leadership Team (Chicago)
In this role, you will support one or more Executives in various highly complex tasks and strategic projects by assisting in administrative, organizational and operational matters as needed and by staying knowledgeable of corporate policies, exercising autonomy within established procedures
Your role:
<ul><li>Facilitating complex calendar of appointments using strong time management skills, across several time zones and countries
</li><li>Coordinating travel arrangements (ground, air and hotel); preparing detailed itineraries for extensive/international travel. You will also verify, create, and submit expense reports
</li><li>Collecting and preparing information for use in discussions/meetings of executive staff and outside individuals; preparing presentation materials for meetings
</li><li>Managing all incoming information (phone calls, correspondences, mail and email); managing the flow of communication and keeping track of any required action and due dates
</li><li>Working on complex assignments requiring independent action and a high degree of initiative to resolve issues
</li><li>Acting independently to determine methods and procedures on new assignments as well as the ability to makes recommendations for new procedures. And Efficiently managing shifting priorities to meet deadlines and action items
</li></ul>You're the right fit if:
<ul><li>You&rsquo;ve acquired 5+ years of work experience as an Executive/Management Assistant in a fast-paced, dynamic, international environment, with strong attention to detail, ability to learn and know the landscape to lead when necessary and possess experience as an exceptional editor for communications.
</li><li>Your skills include; knowledge of principles and practices of office administration, report writing, and records management. And Expert level with PowerPoint and Excel; experience with Concur expensing ideal.
</li><li>Bachelors&rsquo; Degree strongly preferred or equivalent experience
</li><li>You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position .
</li><li>You&rsquo;re an excellent communicator with top notch organizational skills.
</li><li>Must be willing to work onsite in Chicago.
</li></ul>How we work together
We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company&rsquo;s facilities. Field roles are most effectively done outside of the company&rsquo;s main facilities, generally at the customers&rsquo; or suppliers&rsquo; locations.
This is an office role.
About Philips
We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.
<ul><li>Learn more about our business .
</li><li>Discover our rich and exciting history.
</li><li>Learn more about our purpose.
</li><li>Learn more about our culture.
</li></ul>Philips Transparency Details
The pay range for this position in IL is $34/hr to $53/hr.
The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity.
In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered. Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more. Details about our benefits can be found here .
At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case.
Additional Information
US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.
Company relocation benefits will not be provided for this position. For this position, you must reside in or within commuting distance to Chicago.
#LI-PH1
#LI-Office
#Precisiondiagnosis
This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates. Interested candidates are encouraged to apply as soon as possible to ensure consideration.
Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace.</div>

Executive Assistant, Diagnostic Imaging Marketing Leadership Team (Chicago)

Tivity Health

<div>Description/Responsibilities:
<div>
The Executive Assistant provides high-level administrative and operational support to the President and select members of the Executive Team. This role is responsible for managing complex calendars and travel, handling confidential correspondence, coordinating meetings and executive events, and supporting special projects critical to the organization&rsquo;s success. The Executive Assistant serves as a trusted partner and representative of the President, both internally and externally.</div><div></div><div> 
This position requires sound judgment, discretion, and the ability to work independently while managing competing priorities in a fast-paced environment. The Executive Assistant ensures the President is well informed and prepared for all commitments and proactively identifies issues of significance that require executive awareness.</div><div></div><div> 
Key Responsibilities</div><ul><li>
Manage a highly dynamic executive calendar, including scheduling, prioritization, and preparation.</li><li>
Coordinate travel arrangements, itineraries, and related materials, which may require coordination with other executive, client or Board engagements</li><li>
Prepare, review, and manage confidential correspondence, documents, and reports.</li><li>
Serve as a primary point of contact for internal and external stakeholders on behalf of the President and Executive Team members.</li><li>
Support executive meetings, including site coordination, agenda preparation, materials and meal logistics, and follow-up as needed.</li><li>
Process invoices and expense reports in a timely and accurate manner.</li><li>
Research, compile, and analyze information for executive decision-making and meetings.</li><li>
Lead and support special projects as assigned, exercising independent judgment and discretion.</li><li>
Maintain the highest standards of professionalism, confidentiality, and attention to detail.</li></ul><div>
Core Competencies</div><ul><li>
Exceptional organizational and administrative skills with strong attention to detail.</li><li>
Excellent written and verbal communication skills.</li><li>
Strong judgment, professionalism, and commitment to confidentiality.</li><li>
Ability to prioritize and manage multiple responsibilities effectively.</li><li>
Comfortable working with senior executives, board members, and diverse stakeholders.</li><li>
Proactive, self-directed, and adaptable in a changing environment.</li><li>
Team-oriented with a strong service mindset.</li></ul>
Qualifications:
<ul><li>Bachelor&rsquo;s degree preferred; equivalent experience may be considered.</li><li>
Minimum of five years of experience supporting C-suite executives or Presidents.</li><li>
Proven experience coordinating executive off-sites, board meetings, and complex logistics.</li><li>
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.</li><li>
Ability to work flexible hours as needed to support executive priorities.</li><li>
Willingness to travel occasionally in support of company initiatives.</li></ul><div>
Office Locations: Chandler, AZ and Franklin, TN. (Remote option available for the right candidate).</div><div></div><div> 
The salary range for this opportunity is $82,300 to $100,000. Compensation depends on several factors: qualifications, skills, competencies, and experience.</div><div></div><div> 
Tivity Health offers a robust benefits package, which includes a competitive salary, company bonus potential, medical, dental, vision, 401k with match, generous paid time off, free gym membership to over 13,000 fitness locations in the US, and other great benefits.</div><div></div><div> 
7518</div><div>
#LI-CM1</div><div></div><div> 
About Tivity Health&reg; Inc. 
Tivity Health, Inc. is a leading provider of healthy life-changing solutions, including SilverSneakers&reg;, ForeverFit&reg;, and WholeHealth Living&reg;. We help adults improve their health and support them on life's journey by providing access to in-person and virtual physical activity, social and mental enrichment programs, as well as a full suite of physical medicine and integrative health services. Our suite of services support health plans, employers, health systems and providers nationwide as they seek to reduce costs and improve health outcomes. Learn more at TivityHealth.</div><div></div><div> 
Tivity Health is an equal employment opportunity employer and is committed to a proactive program of diversity development. Tivity Health will continue to recruit, hire, train, and promote into all job levels without regard to race, religion, gender, marital status, familial status, national origin, age, mental or physical disability, sexual orientation, gender identity, source of income, or veteran status.</div></div>

Executive Assistant, Executive Leadership - Chandler AZ, Franklin TN, or remote opportunity

InZone

<div>
 
 
 Job Description:
 
 
 <ul>
 <li>
 We are seeking a highly professional and proactive Executive Assistant to provide comprehensive administrative and strategic support to the CEO.
 </li>
 <li>
 This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 </li>
 <li>
 The Executive Assistant will act as a key liaison between the CEO and internal/external stakeholders, vendors, and partners, ensuring seamless coordination of business activities while upholding the highest standards of professionalism and confidentiality.
 </li>
 </ul>
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage and optimize the CEO&rsquo;s calendar, including meetings, appointments, and shifting priorities.
 </li>
 <li>
 Organize and manage podcast schedules, speaking engagements, and executive appearances.
 </li>
 <li>
 Prepare meeting agendas, presentations, briefing notes, and track action items.
 </li>
 <li>
 Screen and prioritize communications on behalf of the CEO.
 </li>
 <li>
 Communicate professionally with external stakeholders, partners, and service providers.
 </li>
 <li>
 Act as the primary liaison between the CEO and internal departments.
 </li>
 <li>
 Negotiate timelines, coordinate deliverables, and ensure quality standards are met.
 </li>
 <li>
 Plan, organize, and execute corporate events, executive meetings, and external engagements.
 </li>
 <li>
 Coordinate venues, vendors, logistics, guest lists, and on-site execution.
 </li>
 <li>
 Monitor deadlines and proactively ensure the timely completion of tasks.
 </li>
 <li>
 Provide personal administrative support to the CEO, including coordinating appointments and time-sensitive matters, while upholding strict professional boundaries and confidentiality.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Minimum 4+ years of experience in a similar Executive Assistant.
 </li>
 <li>
 Strong understanding of UAE business practices and vendor coordination.
 </li>
 <li>
 Proven experience managing events end-to-end.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Strong stakeholder and relationship management abilities.
 </li>
 <li>
 High level of integrity, professionalism, and discretion.
 </li>
 <li>
 Advanced organizational and time-management skills.
 </li>
 <li>
 Proficiency in Microsoft Office and scheduling tools.
 </li>
 </ul>
</div>

Executive Assistant to the CEO

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