executive marketing assistant

AKW Consultants

Job Title: Executive Marketing AssistantLocation: Dubai, UAEDepartment: MarketingJob Type: Full-TimeAbout AKW Consultants:AKW Consultants is a leading professional service consultancy, part of the AKW Group of Companies, registered with the Dubai Economic Department and the DMCC, UAE. We have been serving clients across the GCC region, providing expertise in compliance, third-party audits, and regulatory requirements.About the Role:We are looking for a highly organized and proactive Executive Marketing Assistant to provide high-level support to our Senior Marketing Manager and contribute to the success of the marketing department at AKW Consultants. This role combines personalized executive support, team coordination, and hands-on involvement in events, marketing logistics, and social media execution.The ideal candidate thrives in fast-paced environments, has a sharp eye for detail, and can communicate effectively across internal teams, external partners, and event vendors.Key Responsibilities:Executive &amp; Administrative Support&middot; Act as a gatekeeper and right-hand to the Senior Marketing Manager, managing calendar, tasks, and email follow-ups.&middot; Draft professional correspondence and reports on behalf of the manager.&middot; Track deadlines, manage reminders, and ensure timely follow-through on priorities.Event &amp; Vendor Coordination&middot; Serve as the primary liaison with event organizers, logistics partners, and vendors.&middot; Assist in the planning, execution, and coordination of events, conferences, and speaking engagements.&middot; Handle bookings, confirmations, and on-site support when needed.Marketing &amp; Content Support&middot; Assist in preparing PowerPoint presentations, reports, and marketing assets.&middot; Coordinate social media scheduling, including uploading content on LinkedIn and tracking engagement.&middot; Support the team in monitoring campaign deliverables, document organization, and asset approvals.Team Communication &amp; Project Follow-ups&middot; Follow up with marketing team members on ongoing tasks, deadlines, and project milestones.&middot; Maintain documentation of project statuses, meeting notes, and action items.&middot; Ensure smooth knowledge flow and communication between departmentsQualifications:&middot; 3+ years of experience in executive assistance, marketing coordination, or operations support (experience in a marketing or events environment is a plus).&middot; Strong organizational and multitasking abilities with excellent written and verbal communication skills.&middot; Comfortable with project management tools, email/calendar systems, and Microsoft Office / Google Workspace.&middot; Fluent in English.Soft Skills We Value:&middot; Discreet and professional&middot; Proactive and resourceful&middot; Calm under pressure, especially during events&middot; High attention to detail and reliability&middot; Solution-oriented with a collaborative attitudeJob Types: Full-time, PermanentExperience:<ul><li>Illustrator / InDesign / Photoshop: 1 year (Required)</li></ul>

Executive Marketing Assistant

Venus Group

Job Title: Marketing Executive Assistant to DirectorLocation: Lahore/ Karachi Reporting To: Director Salary Range: PKR 55,000 &ndash; 75,000 per month Experience Required: Minimum 2 yearsJob PurposeWe are seeking a dynamic and detail-oriented Marketing Executive Assistant who possesses excellent written and spoken English skills and a strong understanding of marketing principles. The ideal candidate will support the Director by managing schedules, preparing marketing proposals, coordinating communication, and assisting in the execution of marketing-related tasks.Key Responsibilities1. Communication &amp; Documentationa. Draft and edit marketing proposals, presentations, campaign briefs, and business emails in clear, professional English.b. Prepare meeting agendas, minutes, and action plans related to marketing projects and collaborations.c. Handle confidential marketing and strategic documents with discretion and accuracy.2. Calendar &amp; Schedule Managementa. Maintain and manage the Director&rsquo;s calendar, appointments, and deadlines. b. Arrange and confirm meetings, calls, and reminders proactively. c. Coordinate with internal and external stakeholders for scheduling purposes.3. Travel &amp; Logisticsa. Develop detailed travel plans and itineraries, including flight schedules, hotel bookings, and ground transportation.b. Manage travel expenses and documentation.c. Handle last-minute changes in travel or meeting schedules efficiently.<ul><li>Plan travel for marketing events, conferences, or client meetings.</li><li>Handle last-minute changes in travel or event schedules efficiently.</li></ul>4. Administrative Supporta. Assist in preparing marketing reports, competitive analyses, and social media content calendars.b. Coordinate with marketing vendors, agencies, and partners.c. Help track deadlines for campaigns, product launches, or creative deliverables.d. Organize and maintain electronic and physical marketing files.Requirements<ul><li>Bachelor&rsquo;s degree in Marketing, Business Administration, Mass Communication, or a related field.</li><li>Minimum 2 years of experience in a similar role as a Marketing Assistant, Executive Assistant in a marketing department, or related field.</li></ul>Skills &amp; Competencies<ul><li>Exceptional written and verbal communication skills in English.</li><li>Strong understanding of marketing terminology and processes.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to draft marketing proposals, campaign briefs, and reports.</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Discretion and professionalism in handling confidential information.</li><li>Ability to work independently and prioritize tasks effectively.</li><li>Attention to detail and proactive problem-solving skills.</li><li>Ability to draft marketing proposals, campaign briefs, and reports.</li><li>Familiarity with marketing tools or platforms (e.g. Google Workspace, Canva, social media management tools) is a plus.</li></ul>Job Type: Full-timePay: Rs55,000.00 - Rs75,000.00 per monthWork Location: In person

Executive Assistant – Marketing & Proposals

LEDFlex Group

<div>
 We are seeking a highly organized, proactive, and detail-oriented
 
 Executive Assistant cum Admin Support
 
 to provide comprehensive support to the
 
 Global Marketing Director
 
 . This role requires strong multitasking abilities, excellent communication skills, and a high level of discretion. The ideal candidate will act as a trusted partner, ensuring the smooth day-to-day functioning of the Director&rsquo;s office while also assisting with administrative, coordination, and project follow-up tasks across all sites.
 
 
 
 Key Responsibilities
 
 
 
 Executive Assistance
 
 
 <ul>
 <li>
 Manage the Global Marketing Director&rsquo;s calendar, appointments, and travel arrangements.
 </li>
 <li>
 Draft, review, and manage correspondence, reports, and presentations.
 </li>
 <li>
 Prepare meeting agendas, take minutes, and follow up on action items.
 </li>
 <li>
 Act as a point of contact between the Global Marketing Director and internal/external stakeholders.
 </li>
 <li>
 Maintain confidentiality of sensitive information at all times.
 
 
 </li>
 </ul>
 Administrative Support
 
 
 <ul>
 <li>
 Handle day-to-day office administration, including filing, document management, and record keeping.
 </li>
 <li>
 Coordinate with HR, Finance, and Operations teams for administrative matters.
 </li>
 <li>
 Assist in procurement and vendor coordination for marketing-related requirements.
 </li>
 <li>
 Organize team meetings, workshops, and global marketing events.
 </li>
 <li>
 Support in monitoring departmental budgets, expense tracking, and reimbursement processes.
 
 
 </li>
 </ul>
 Global Coordination &amp; Project Support
 
 
 <ul>
 <li>
 Liaise directly with team leaders across all sites who report to the Global Marketing Director, ensuring alignment and smooth communication.
 </li>
 <li>
 Follow up with team leads on project updates, deliverables, and deadlines to ensure timely completion.
 </li>
 <li>
 Assist in coordinating marketing campaigns, schedules, and deliverables across different regions.
 </li>
 <li>
 Support with preparing global reports, presentations, and marketing performance trackers.
 </li>
 <li>
 Help maintain marketing databases, CRM, and contact lists for all sites.
 
 
 </li>
 </ul>
 
 Qualifications And Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Marketing, or related field (preferred).
 </li>
 <li>
 3+ years of experience as an Executive Assistant, Administrative Officer, or similar role.
 </li>
 <li>
 Strong organizational and time management skills with the ability to prioritize tasks across multiple regions.
 </li>
 <li>
 Excellent verbal and written communication skills, with confidence in liaising across different cultural and business environments.
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management or marketing tools is an advantage.
 </li>
 <li>
 Strong attention to detail, problem-solving mindset, and ability to work independently.
 </li>
 <li>
 Professional demeanor with discretion in handling confidential information.
 
 
 </li>
 </ul>
 Personal Attributes
 
 
 <ul>
 <li>
 Proactive and resourceful with a &ldquo;can-do&rdquo; attitude.
 </li>
 <li>
 Adaptable, flexible, and comfortable in a fast-paced, multinational environment.
 </li>
 <li>
 Collaborative team player with strong interpersonal skills to engage with stakeholders across sites.
 </li>
 <li>
 Keen interest in marketing and willingness to support related initiatives.
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Get Working With LEDFlex
 
 
 
 <ul>
 <li>
 Salary dependent on experience, negotiable
 </li>
 <li>
 Desirable working hours (Mon - Fri, 08:30am - 5:30pm) with one hour flexible lunch break
 </li>
 <li>
 Annual leave as per UAE law
 </li>
 <li>
 Annual flight allowance to home country
 </li>
 <li>
 Premium medical insurance
 </li>
 </ul>
</div>

Executive Assistant cum Admin Support to Global Marketing Director

LEDFLEX

<div><div><div><div><div><div>Key Responsibilities:
Executive Assistance
<ul><li>Manage the Global Marketing Director&rsquo;s calendar, appointments, and travel arrangements.</li>
<li>Draft, review, and manage correspondence, reports, and presentations.</li>
<li>Prepare meeting agendas, take minutes, and follow up on action items.</li>
<li>Act as a point of contact between the Global Marketing Director and internal/external stakeholders.</li>
<li>Maintain confidentiality of sensitive information at all times.</li>
</ul>Administrative Support
<ul><li>Handle day-to-day office administration, including filing, document management, and record keeping.</li>
<li>Coordinate with HR, Finance, and Operations teams for administrative matters.</li>
<li>Assist in procurement and vendor coordination for marketing-related requirements.</li>
<li>Organize team meetings, workshops, and global marketing events.</li>
<li>Support in monitoring departmental budgets, expense tracking, and reimbursement processes.</li>
</ul>Global Coordination &amp; Project Support
<ul><li>Liaise directly with team leaders across all sites who report to the Global Marketing Director, ensuring alignment and smooth communication.</li>
<li>Follow up with team leads on project updates, deliverables, and deadlines to ensure timely completion.</li>
<li>Assist in coordinating marketing campaigns, schedules, and deliverables across different regions.</li>
<li>Support with preparing global reports, presentations, and marketing performance trackers.</li>
<li>Help maintain marketing databases, CRM, and contact lists for all sites.</li>
</ul>Qualifications and Requirements:
<ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, or related field (preferred).</li>
<li>3+ years of experience as an Executive Assistant, Administrative Officer, or similar role.</li>
<li>Strong organizational and time management skills with the ability to prioritize tasks across multiple regions.</li>
<li>Excellent verbal and written communication skills, with confidence in liaising across different cultural and business environments.</li>
<li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management or marketing tools is an advantage.</li>
<li>Strong attention to detail, problem-solving mindset, and ability to work independently.</li>
<li>Professional demeanor with discretion in handling confidential information.</li>
</ul>Personal Attributes
<ul><li>Proactive and resourceful with a &ldquo;can-do&rdquo; attitude.</li>
<li>Adaptable, flexible, and comfortable in a fast-paced, multinational environment.</li>
<li>Collaborative team player with strong interpersonal skills to engage with stakeholders across sites.</li>
<li>Keen interest in marketing and willingness to support related initiatives.</li>
</ul>What you&rsquo;ll get working with LEDFlex:
<ul><li>Salary dependent on experience, negotiable</li>
<li>Desirable working hours (Mon - Fri, 08:30am - 5:30pm) with one hour flexible lunch break</li>
<li>Annual leave as per UAE law</li>
<li>Annual flight allowance to home country</li>
<li>Premium medical insurance</li></ul></div></div></div></div></div></div>

Executive Assistant and Admin Support to Global Marketing Director

METRIC MARKETING

About UsMetric has been serving clients for more than 10 years, helping businesses grow through strategic marketing, design, and storytelling. We&rsquo;ve been recognized nationally and regionally for our success, including being named to the Inc. 5000 list of the fastest-growing companies in the Midwest three times and receiving multiple regional awards for high growth and impact. We&rsquo;ve worked with clients across industries&mdash;from law firms and biotech to consumer brands&mdash;and we continue to serve a strong portfolio of clients with excellence.Authenticity has guided us for over a decade. Now, we&rsquo;re embracing an even greater purpose: to devote ourselves to authentic marketing for authentic brands. We believe our work should do more than generate results; it should promote truth, integrity, and authenticity in the world.We also believe the work we do carries weight. We are trusted with our clients&rsquo; brands, stories, and reputations. That requires not only technical skill, but also character, maturity, and integrity. Our culture is one of humility, growth, and wisdom. We seek people who are spiritually and personally mature&mdash;who listen deeply, serve others, and pursue wisdom while bringing their best every day.The RoleWe are seeking a contract Executive Assistant to support our CEO. This role is about keeping our leader focused, organized, and moving forward. You will manage schedules, streamline communication, and handle day-to-day details so the CEO can focus on vision, leadership, and growth.This is a trusted position that requires discretion, resourcefulness, and excellent judgment. The right candidate will be highly organized, proactive, and able to anticipate needs before they&rsquo;re spoken.ResponsibilitiesCalendar &amp; Scheduling<ul><li>Manage and optimize the CEO&rsquo;s calendar, ensuring the highest-value use of time.</li><li>Schedule internal and external meetings, coordinating with multiple stakeholders.</li><li>Anticipate conflicts and proactively resolve scheduling challenges.</li></ul>Communication Management<ul><li>Keep the CEO&rsquo;s inbox at or near zero by reviewing, prioritizing, and drafting responses.</li><li>Represent the CEO in communications with clients, partners, and team members when appropriate.</li><li>Ensure important messages are responded to promptly and thoughtfully.</li></ul>Operations &amp; Support<ul><li>Plan and coordinate travel (flights, accommodations, itineraries).</li><li>Prepare the CEO for meetings (agendas, background notes, briefing documents).</li><li>Support follow-up and accountability by tracking action items.</li><li>Handle administrative tasks and projects to free up executive focus.</li></ul>Project &amp; Personal Support<ul><li>Assist with special projects related to company growth and transformation.</li><li>Maintain confidentiality and professionalism at all times.</li></ul>Who We&rsquo;re Looking For<ul><li>A highly organized and detail-oriented professional.</li><li>Someone proactive who anticipates needs and takes initiative.</li><li>A warm, positive communicator who represents the CEO with care and professionalism.</li><li>Spiritually and personally mature &mdash; grounded, wise, and humble.</li><li>Someone who thrives in a fast-paced environment and enjoys keeping things on track.</li><li>A collaborator who believes in serving others and building something greater than themselves.</li></ul>Qualifications<ul><li>3+ years of experience as an executive assistant, operations manager, or similar support role.</li><li>Exceptional organizational and time management skills.</li><li>Strong communication skills &mdash; both written and verbal.</li><li>Proficiency with tools like Google Workspace, Slack, Zoom, and project management platforms.</li><li>Experience managing calendars, inboxes, and scheduling at an executive level.</li><li>Proven ability to maintain confidentiality and exercise discretion.</li><li>Comfort with planning travel and logistics.</li></ul>Compensation &amp; Details<ul><li>Hourly pay: $25.00 &ndash; $45.00 per hour, depending on experience.</li><li>Contract role with flexible schedule and growth opportunities.</li><li>Flexible schedule, but active presence and in-person collaboration required.</li></ul>How to ApplySend your resume and cover letter to careers@metricmarketing.com. Tell us about your skills and who you are:<ul><li>What are your passions and personal goals?</li><li>How do you seek wisdom and growth in your life and work?</li><li>Why does authentic marketing matter to you?</li><li>Why are you excited about being part of a team that is growing and transforming?</li></ul>Job Type: ContractPay: $25.00 - $50.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Food provided</li><li>Health insurance</li><li>Paid parental leave</li><li>Parental leave</li><li>Unlimited paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Saline, MI 48176

Executive Assistant to CEO (Contract)

Nandan Terry Pvt Ltd

Job Title: Export Documentation Assistant/ExecutiveDepartment: Export / International Logistics Location: Ahmedabad Reporting To: Export Manager Experience Required: 1-3 Years (preferred) Education: Graduate in Commerce / Business / International Trade or related fieldJob Summary:We are looking for a detail-oriented and proactive Export Documentation Assistant/Executive to manage the preparation, processing, and coordination of all export documentation activities. The role involves handling certificates under trade agreements, coordinating with banks, freight forwarders, and customers, and ensuring timely and accurate document dispatch.Key Responsibilities:<ul><li>Export Certification:</li><li>Prepare and submit export certificates (e.g., CEPA, CO, AFTA, SAFTA, GSP, etc.) as per shipment requirements.</li><li>Bank Documentation:</li><li>Prepare and submit bank-related documents for BRC (Bank Realisation Certificate) processing.</li><li>Document Dispatch:</li><li>Submit export documents directly to customers and the marketing team via email and physical copies.</li><li>KYC Management:</li><li>Regularly update KYC details for CHAs (Customs House Agents) and freight forwarders.</li><li>MIS &amp; Reporting:</li><li>Maintain export documentation records and prepare timely MIS and performance reports.</li><li>Buyer-Specific Documentation:</li><li>Handle buyer-specific document formats, declarations, and other regulatory paperwork.</li><li>E-Invoicing &amp; Online Submissions:</li><li>Generate e-invoices and upload export-related documents through online government or buyer portals.</li><li>Freight Forwarder Coordination:</li><li>Follow up with freight forwarders for debit notes and update them with payment status.</li><li>BL (Bill of Lading) Management:</li><li>Coordinate with forwarders to receive BL post-payment and ensure timely BL surrender.</li><li>Courier Dispatch:</li><li>Dispatch export documents by courier to buyers, merchants, and international customers.</li></ul>Required Skills:<ul><li>Strong written and verbal email communication skills</li><li>Ability to follow up efficiently with banks, authorities, CHA, and logistics partners</li><li>Attention to detail and organizational skills</li><li>Basic knowledge of export trade policies and documentation</li><li>Familiarity with customs procedures and INCOTERMS</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li></ul>Preferred Qualifications:<ul><li>Prior experience in export documentation and coordination</li><li>Exposure to international trade documentation standards and processes</li><li>Knowledge of e-invoicing portals and DGFT / ICEGATE systems (preferred)</li></ul>Job Type: Full-timePay: &#8377;350,000.00 - &#8377;440,000.00 per yearExpected Start Date: 01/09/2025

Export Documentation Assistant/Executive

Legacy Landmarks

Designation - Executive Assistant to Managing DirectorJob type - Full-timeExperience - 5 years of experienceMale candidates preferred. Job Summary:The Executive Assistant to the Managing Director will play a pivotal role in supporting the MD by managing schedules, facilitating communication, and ensuring the smooth operation of executive-level responsibilities.Key Responsibilities<ul><li>Manage and maintain the MD's calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and organize agendas, and presentations for meetings.</li><li>Act as the first point of contact for the MD, managing emails, and phone calls professionally.</li><li>Oversee and maintain confidential documents and files.</li><li>Act as a point of contact between the MD and other departments, facilitating communication and alignment.</li><li>Handle client interactions and maintain strong relationships with stakeholders.</li><li>Draft, review, and edit communications, including memos, emails, and reports.</li><li>Represent the MD in meetings, taking notes and ensuring follow-up actions are completed.</li><li>Coordinate with external parties such as vendors, clients, and partners whenever required.</li><li>Organize and oversee company events, client meetings.</li><li>Handle personal administrative tasks for the MD, including managing personal appointments, travels, as needed.</li></ul>Required Qualifications and Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, or a related field.</li><li>Minimum of 5 years of experience as an Executive Assistant, preferably in the real estate or construction industry.</li><li>Exceptional organizational and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in software like MS Office, PowerPoint.</li><li>Ability to handle sensitive and confidential information.</li><li>Strong problem-solving and critical-thinking skills.</li><li>High degree of professionalism and a proactive attitude.</li><li>Strong interpersonal skills with the ability to work effectively with diverse teams.</li><li>Attention to detail and a commitment to excellence.</li><li>Ability to work under pressure and meet tight deadlines.</li></ul>Job Type: Full-timeWork Location: In person

Executive Assistant to Managing Director

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