executive marketing assistant

U-Haul

<div><h2 class="jobSectionHeader">Marketing Executive Assistant</h2>
If you are motivated, organized and loyal, consider becoming an Executive Assistant to one of U-Haul Company&rsquo;s Marketing Company Presidents. As the right hand of the marketing company president, you will be responsible for coordinating the workings of the marketing company and managing an administrative staff.
U-Haul offers Executive Assistants:<ul><li>
Full medical coverage, if eligible</li><li>
Prescription plans, if eligible</li><li>
Dental and vision plans</li><li>
Registered Dietitian Program, if eligible</li><li>
Gym Reimbursement Program</li><li>
Weight Watchers, if eligible</li><li>
Virtual doctor visits</li><li>
Career stability</li><li>
Opportunities for advancement</li><li>
Valuable on-the-job training</li><li>
Tuition Reimbursement Program</li><li>
Free online courses for personal and professional development at U-Haul University&reg;</li><li>
Business-travel insurance</li><li>
You Matter Employee Assistance Program</li><li>
Paid holidays, vacation and sick days, if eligible</li><li>
Employee Stock Ownership Plan (ESOP)</li><li>
401(k) savings plan</li><li>
Life insurance</li><li>
Critical illness/group accident coverage</li><li>
24-hour physician available for kids</li><li>
MetLaw Legal Program</li><li>
MetLife auto and home insurance</li><li>
Mindset App Program</li><li>
Discounts on cell phone plans, hotels and more</li><li>
LifeLock identity theft protection</li><li>
Savvy consumer-wellness programs - from health-care tips to financial wellness</li><li>
Dave Ramsey&rsquo;s SmartDollar Program</li><li>
U-Haul Federal Credit Union membership</li></ul>
Executive Assistant Primary Responsibilities:<ul><li>
Screen and prioritize reports and information for the marketing company president.</li><li>
Direct all company administrative activities, including personnel administration, payroll, benefits, awards, and unemployment and workers&rsquo; compensation</li><li>
Assist with hiring needs, such as setting up working interviews for U-Haul center general managers.</li><li>
Perform profit/loss and end-of-month reports, handle accounts receivable/payable, fund petty cash and perform U-Haul center audits.</li><li>
Assume the marketing company president&rsquo;s responsibilities in times of emergency.</li><li>
Coordinate projects to improve facilities and oversee vendor relations throughout the marketing company.</li></ul>
Executive Assistant Minimum Qualifications:<ul><li>
High school diploma or equivalent</li><li>
Working knowledge of Microsoft Office Suite</li><li>
Valid driver&rsquo;s license</li><li>
Proven communication, administration and time-management skills</li><li>
Commitment to discretion and confidentiality</li></ul> 

 
 
U-Haul is an equal opportunity employer. All applications for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state, or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.</div>
 <div><h3 class="jobSectionHeader">About Us</h3>
Since 1945, U-Haul has been serving do-it-yourself movers and their households. Like many other successful ventures, the concept for U-Haul was generated out of need. After World War II, there existed the widespread need for do-it-yourself moving equipment that would be available on a one-way, nationwide basis.
U-Haul co-founders L.S. &quot;Sam&quot; Shoen and his wife, Anna Mary Carty Shoen, recognized that need and acted upon it. Their visionary approach spread the cost of ownership among many users, facilitating the mobility of the populations of the U.S. and Canada. The covered wagon of the pioneers morphed into orange U-Haul trailers. In the process, an industry was born.
U-Haul Holding Company and its family of companies, including U-Haul, have strived to create a culture of health and wellness. As of February 1, 2020, and consistent with applicable law, no U-Haul Holding Company or its family of companies will hire individuals in states where it may lawfully decline to hire individuals who use nicotine products (Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia and Washington). This policy will not apply to team members hired before February 1, 2020.</div>

Marketing Executive Assistant

Wayne J. Griffin Electric, Inc

Overview We are seeking a dynamic and highly organized Executive Assistant specializing in Marketing to join our team. This energetic role offers the opportunity to support senior marketing executives by managing complex schedules, coordinating projects, and handling a variety of administrative tasks with precision and enthusiasm. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive communication, and a passion for marketing initiatives. This paid position is perfect for someone eager to develop their administrative expertise within a vibrant marketing setting.Duties<ul><li>Provide comprehensive executive administrative support to marketing leadership, including calendar management using tools like Microsoft Outlook Calendar and Google Workspace. </li><li>Coordinate and assist with planning marketing events, meetings, and campaigns, ensuring all logistics are handled efficiently. </li><li>Manage correspondence via multi-line phone systems, email, and other communication channels with professionalism and excellent phone etiquette. </li><li>Oversee office management tasks such as filing, data entry, document proofreading, transcription, and maintaining organized records. </li><li>Support bookkeeping and invoicing activities using QuickBooks or similar accounting software; handle basic bookkeeping duties and expense tracking. </li><li>Facilitate project coordination by tracking deadlines, preparing reports, and ensuring timely completion of marketing initiatives. </li><li>Assist with personal assistant responsibilities as needed, including travel arrangements, appointment scheduling, and other clerical duties to support executive productivity.</li></ul>Qualifications<ul><li>Proven experience in office management, administrative support, or as a personal assistant within a professional environment. </li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced setting. </li><li>Excellent computer literacy across Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with office equipment such as multi-line phone systems. </li><li>Experience with event planning, project coordination, data entry, filing systems, and clerical tasks. </li><li>Knowledge of bookkeeping tools like QuickBooks and proficiency in basic bookkeeping practices. </li><li>Exceptional typing speed combined with transcription and proofreading skills for accurate document preparation. </li><li>Outstanding customer service skills with professional phone etiquette and the ability to handle sensitive information discreetly. Join us to be an integral part of a lively marketing team where your organizational talents will drive success! This role offers an exciting chance to sharpen your administrative skills while supporting innovative marketing projects in a collaborative environment.</li></ul>Pay: $34.00 - $40.00 per hourWork Location: In person

Executive Assistant - Marketing

Harpley's, LLC

Job Overview We are seeking a highly organized Executive Assistant to support our President/CEO and lead efforts in our company's brand development.Managing the executive's schedule, coordinating projects, and ensuring seamless office operations as well as working with to create and implement a brand-building campaign nationally . The ideal candidate is proactive, detail-oriented, has previous experience working in a marketing/brand development role, and excellent writing skills.This role will take the lead in implementation of brand development projects, writing grants, and event planning for the company as well as the non-profit foundation for the executive.This role offers an exciting opportunity to contribute to multiple meaningful projects throughout the multiple company's of the executive (Real Estate development, Meat Processing Plant, and Non-Profit Foundation.) No two days will be alike.Responsibilities<ul><li>Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments.</li><li>Coordinating needs across multiple business entities for the executive</li><li>Must have experience in booking travel arrangements(domestic and international), maintaining organized records of the executive's travel expectations, executive memberships, and use of airmiles.</li><li>Provide comprehensive executive administrative support - including drafting email correspondence, proofreading documents, transcribing meetings with accuracy, researching topics and briefing executive on pertinent news updates, ensuring an organized space, and multiple other methods of support to the executive.</li><li>Coordinate various projects related to brand development, ensuring deadlines and expectations are met.</li><li>Drafting press releases and working with news outlets to ensure positive brand placement.</li><li>Organize and facilitate event planning for company functions, presentations, and promotional activities to enhance brand visibility.</li><li>Support personal assistant tasks, including personal scheduling, errands to help optimize executive productivity, and possible travel with executive to manage schedules and meetings while traveling (remote support while traveling may include differing time zones/international).</li><li>Qualifications</li><li>Proven experience as an executive assistant or in a similar administrative role supporting high-level executives or entrepreneurs.</li><li>Marketing/brand development experience</li><li>Grant writing experience or strong writing skills that would transfer over into grant writing with practice and further training</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Docusign, etc</li><li>Excellent typing speed, data entry accuracy, proofreading skills, and transcription abilities.</li><li>Experience with event planning, project coordination, calendar management, and office operations.</li><li>Exceptional communication skills with professional phone etiquette</li></ul>Pay: $55,000.00 - $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant (CEO/Brand Development)

Baptist Health System, Inc.

<div>About Baptist Health 
Recognized as a top place to work in health care, Baptist Health cares for more patients in Northeast Florida than any other provider, ranking as &ldquo;most preferred&rdquo; for more than 30 years. We&rsquo;re Jacksonville's only locally governed, faith-based, not-for-profit health system and provide a full spectrum of preventive and specialty care through 200+ locations and six hospitals. Our centers of excellence include Baptist MD Anderson Cancer Center, Baptist Heart Hospital, Baptist Neurological Institute and Wolfson Children's Hospital.
Baptist Downtown is hiring an Executive Assistant for Marketing Administration! 
Executive Assistant, Job Responsibilities:<ul><li>
Answer phone, screen calls, respond to callers, takes messages, or forward appropriately</li><li>
Receive and interact with visitors that arrive at Executive Office suite, validate parking tickets</li><li>
 Respond to information requests</li><li>
Schedule a high volume of meetings with internal/external executives, physicians, nursing management/staff, business professionals, etc</li><li>
Retrieve, open and sort mail</li><li>
Organize social/business functions for small/large groups</li><li>
Prepare travel arrangements for business travel and educational conferences, prepare expense reports</li><li>
Prepare correspondence, reports, communications, and presentations</li><li>
 Assist with preparation for meetings; prepare agendas and transcribe minutes as needed</li><li>
Manage department files; maintain schedule for boardroom, order and maintain office/break room equipment and supplies</li><li>
Handle confidential information &amp; materials with discretion and diplomacy</li><li>
Assist other executive assistants as needed (projects, telephone/office coverage, etc.)</li></ul>
Experience Requirements:<ul><li>
Experience in Word/PowerPoint/Excel/Outlook required.</li><li>
2-3 Years Office Experience required.</li></ul>
Education &amp; Credential Requirements:
<ul><li>HS Diploma/GED</li></ul>
If you are interested in this Executive Assistant position at Baptist Health, please apply today!
Primary Location:
Downtown - 841 Building</div>

Executive Assistant, Marketing Administration, Baptist Downtown

Maple Hospitality Group

<div>Join Maple Hospitality Group, where culinary excellence meets unparalleled service. Led by renowned restaurateur Jim Lasky and two-Michelin-starred Chef Danny Grant, known for his innovative approach to fine dining, we're building a team of passionate food lovers dedicated to creating iconic destinations.
We believe success hinges on impeccable food, world-class service, and one-of-a-kind dining experiences. As we expand across Chicago, Scottsdale, Dallas, Santa Barbara, Miami, Boston and New York, you'll find endless opportunities for growth, travel, and continuing education.
Our culture is built on four core principles:<ul><li>
Generosity: Always give more, exceed expectations.</li><li>
Excellence: Deliver exceptional work with unmatched expertise.</li><li>
Fun: Love what you do, laugh often, and enjoy the journey.</li><li>
Fail Fast: Learn from mistakes, adapt, and keep improving.</li></ul>
Who You Are
We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to our Managing Partners, with a primary focus on Chef Partner Danny Grant. This role requires a detail oriented individual who can manage complex schedules, coordinate travel, and streamline communication to ensure leadership can remain focused on high impact priorities. The Executive Assistant will act as a central point of contact, maintaining alignment across multiple disciplines while supporting both professional and personal needs. This position reports directly to the Managing Partners.
Executive and Personal Support for Chef Partner<ul><li>
Manage all professional and personal calendars with a high level of accuracy, prioritizing based on urgency and importance</li><li>
Coordinate and optimize all travel, including flights, hotels, ground transportation, and detailed itineraries</li><li>
Act as a gatekeeper, screening and prioritizing communications while maintaining discretion and confidentiality</li><li>
Serve as a personal assistant to Chef Danny Grant, supporting personal scheduling, appointments, reservations, and time sensitive requests</li><li>
Support Danny Grant&rsquo;s marketing and social media needs, including coordination with internal teams and external partners to ensure alignment with brand standards</li><li>
Travel as needed to support activations, appearances, and key engagements</li><li>
Maintain flexibility to support evenings, weekends, and travel based on business needs</li></ul>
Executive Coordination and Communication<ul><li>
Serve as a central liaison between the Managing Partners and internal departments, ensuring clear and consistent communication</li><li>
Keep leadership informed of upcoming commitments, deadlines, and priorities, following up as needed to maintain alignment</li><li>
Draft, prepare, and organize correspondence, presentations, and materials, many of which are confidential in nature</li><li>
Professionally communicate on behalf of leadership when appropriate</li><li>
Prepare and distribute meeting agendas and supporting materials in advance of key meetings</li><li>
Maintain organized and accessible systems for files, documents, and records across platforms such as Google Drive and Dropbox</li></ul>
Administrative Support<ul><li>
Schedule meetings, appointments, and calls with attention to efficiency and time management</li><li>
Screen and respond to emails and calls, determining appropriate action or delegation</li><li>
Maintain comprehensive and accurate records, databases, and tracking tools</li><li>
Assist with light financial tracking, including expense reporting and reconciliation as needed</li><li>
Support the preparation of reports and materials for internal and external stakeholders</li></ul>
Who We Are Looking For<ul><li>
Minimum 5 years of executive assistant or high level administrative experience in a fast paced environment</li><li>
Strong organizational and time management skills with the ability to prioritize multiple responsibilities</li><li>
Excellent written, verbal, and interpersonal communication skills</li><li>
Proven ability to handle confidential information with discretion</li><li>
Ability to build relationships across a wide range of stakeholders and personalities</li><li>
Highly proactive with strong problem solving capabilities</li><li>
Detail oriented with a high standard of execution</li><li>
Willingness to travel up to 30%</li></ul></div>

Maple Hospitality Group - Executive Assistant

Amazon Web Services

<div><h2 class="jobSectionHeader">DESCRIPTION</h2>
The TAA (Technology, AI &amp; Analytics) and EiR (Executives in Residence) team is seeking a self-motivated, highly organized, and high-performing Executive Assistant. This role supports two Director-level executives and is located in New York, NY. 
 
This role is responsible for coordinating and managing complex calendars across multiple time zones, arranging both international and domestic travel, planning and executing team events, and maximizing team efficiency and productivity. You will serve as a primary point of contact between team members and leadership, fostering effective communication and collaboration. The Executive Assistant will partner with leaders, business partners, stakeholders, and Executive Assistants across the company to achieve key deliverables. 
 
The ideal candidate will thrive in a fast-paced, changing environment, bringing exceptional attention to detail, discretion in handling confidential information, and the ability to adapt seamlessly to shifting workloads and priorities. They will complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency to time-sensitive situations, and take effective action even with limited context, demonstrating creativity, initiative, and a relentless bias toward action in both problem-solving and task management. This role requires comfort operating across both internal and external audiences &mdash; from coordinating customer executive meetings and press engagements to supporting team all-hands and offsites. Flexibility and the ability to shift direction as priorities evolve are critical for success in this role. 
 
Key job responsibilities 
Calendar &amp; Scheduling Ownership: Manage complex, multi-time zone calendars for two Directors, proactively resolving conflicts and optimizing time allocation across strategic priorities 
 
Travel &amp; Expense Coordination: Handle end-to-end domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries. Process expense reports accurately and in compliance with Amazon policies 
 
Deliverable Tracking &amp; Follow-Through: Attend key leadership meetings, track action items, and drive completion of deliverables across teams. Prepare executives for meetings by gathering relevant materials, briefing documents, and background information 
 
Leadership Partnership: Work closely with Directors to provide real-time prioritization of business activities, exercising sound judgment and making autonomous decisions in ambiguous situations. Handle confidential information with the highest discretion 
 
Cross-Functional Collaboration: Build strong relationships with Executive Assistants, recruiting, and stakeholders across the broader organization, acting as a liaison for direct reports and helping the team navigate dependencies 
 
External Engagement Management: Manage the end-to-end coordination of external engagements for the Head of TAA &amp; EiR, including customer executive meetings, speaking engagements, analyst briefings, and press interviews. Prioritize and sequence incoming requests, coordinate with internal teams (PR, AR, Events, Customer Programs) and external stakeholders, and prepare executive briefs, talking points, and background materials 
 
Events &amp; Offsites: Plan and execute team events, offsites, all-hands meetings, and cross-team gatherings for teams of 50+ employees. Coordinate logistics for leadership summits, re:Invent activations, and team celebrations. Travel onsite to support events and external engagements as needed 
 
Team Engagement &amp; Communications: Drive team communication cadence &mdash; coordinate all-hands agendas, distribute key updates, maintain team distribution lists, and support internal newsletters or announcements. Help foster team culture through recognition programs, milestone celebrations, and team-building initiatives 
 
Team Operations: Support budget tracking and purchase order processing. Coordinate onboarding for new team members, including workspace setup and orientation scheduling. Draft correspondence, presentations, and communications on behalf of the executives 
 
AI-Forward Mindset: Embrace AI tools and new ways of working to continuously improve efficiency and reimagine how administrative and operational work gets done 
 
About the team 
AWS TAA (Technology, AI &amp; Analytics) and EiR (Executives in Residence) sit at both ends of the customer journey, operating together to serve AWS Marketing and its customers. We engage executives directly through our EiR while powering every marketing experience through TAA. Every marketer relies on the technology and expertise of our team to tell stories that inspire customers, create rewarding experiences, and get to know customers better. 
 
We are a high-agency team that owns &amp; accelerates outcomes. We strive to be the most AI-forward team in AWS Marketing, embracing new tools and ways of working as a baseline expectation. Trust on this team is built through candor, accountability, and showing up for each other when it matters most. And we have fun. We celebrate wins, laugh through the chaos, and believe that levity is what keeps us energized, connected, and doing our best work. We also believe that sustainable pace drives sustainable results. We support flexibility, respect boundaries, and trust each other to manage the balance between delivering at velocity and recharging for the long run.<h2 class="jobSectionHeader">
BASIC QUALIFICATIONS</h2><ul><li>5+ years of executive assistant, or 2+ years of Amazon experience</li><li>Knowledge of Microsoft Office products and applications</li><li>Experience with executive level calendar management</li><li>Experience coordinating across internal and external stakeholders, including customers, press, or executive-level audiences</li><li>3+ years of experience directly supporting C-suite or VP-level executives, handling confidential information with discretion, and ability to complete complex tasks quickly with minimal guidance and react with appropriate urgency to time-sensitive situations</li></ul><h2 class="jobSectionHeader">
PREFERRED QUALIFICATIONS</h2><ul><li>Bachelor's degree</li><li>Experience supporting multiple executives simultaneously, with strong problem-solving skills and ability to work independently with minimal supervision</li></ul> 
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. 
 
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner. 
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits. 
USA, NY, New York - 81,600.00 - 142,800.00 USD annually</div>

Executive Assistant, AWS TAA (Technology, AI & Analytics) and EiR (Executives in Residence)

RR Finance and Operations LLC

Executive Assistant (Part-Time to Full-Time, Recruiting Experience Required)We are seeking a highly organized and proactive Executive Assistant to support senior leadership. The ideal candidate must be detail-oriented, reliable, and able to manage multiple priorities in a fast-paced environment.Responsibilities:<ul><li>Manage calendars and coordinate meetings</li><li>Handle email correspondence and follow-ups</li><li>Assist with recruiting, including posting jobs on Indeed and Upwork and coordinating interviews</li><li>Prepare contracts and NDAs</li><li>Maintain organized records, notes, and reports</li><li>Support daily administrative and operational tasks</li></ul>Requirements:<ul><li>Previous experience as an Executive Assistant or similar role</li><li>Experience with recruiting (Indeed, Upwork, or similar platforms)</li><li>Strong communication and organizational skills</li><li>Ability to multitask and work independently</li><li>Experience with Google Workspace (Docs, Sheets, Calendar) preferred</li><li>Availability during New York business hours (flexible schedule)</li></ul>Work Details:<ul><li>Part-time (20&ndash;30 hours per week to start)</li><li>Flexible schedule</li><li>Potential to transition into a full-time role</li></ul>Pay: $10&ndash;$15 per hour, depending on experiencePay: $10.00 - $15.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Remote

Executive Assistant (Part-Time to Full-Time, Recruiting Experience Required)

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