executive marketing assistant

GEICO

<div>
 
 Why Join GEICO?
 
 
 
 At GEICO, we offer a rewarding career where your ambitions are met with endless possibilities.
 
 
 Every day we honor our iconic brand by offering quality coverage to millions of customers and being there when they need us most. We thrive on relentless innovation to exceed our customers' expectations while making a real impact on local communities nationwide.
 
 
 Founded in 1936, GEICO is a member of the Berkshire Hathaway family of companies and one of the largest auto insurers in the United States. When you join our company, we want you to feel valued, supported, and proud to work here. That's why we offer the GEICO Pledge: Great Company, Great Culture, Great Rewards, and Great Careers.
 
 
 
 About The Role
 
 
 
 The Marketing team at GEICO needs to move fast, stay organized, and show up well in every room. Making that possible is a real competitive advantage and a must-do. That's where this role comes in.
 
 
 This Executive Assistant will be the operational backbone for the CMO. You'll manage the calendar, the logistics, the details, and the moments that matter &mdash; from a high-stakes executive offsite to a last-minute travel change to making sure a leader walks into a meeting with everything they need. You'll also bring a hospitality mindset to everything you touch: anticipating needs before they're expressed, handling the personal and professional with equal grace, and making the office feel like a place people want to be.
 
 
 If you are a highly-organized go-getter who wants to learn how a major marketing organization operates from the inside &mdash; and you're the kind of person who gets energy from making other people's work lives run beautifully &mdash; this is a great place to build a career.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive and Calendar Support
 
 
 
 <ul>
 <li>
 Own the calendar for the CMO, proactively managing conflicts, protecting priorities, and staying one step ahead.
 </li>
 <li>
 Working with the Chief of Staff, support distribution of briefing materials and coordinate logistics for meetings, team calls, and leadership sessions.
 
 
 </li>
 </ul>
 
 Travel, Logistics, and Expense Management
 
 
 
 <ul>
 <li>
 Book and manage complex domestic and international travel &mdash; flights, hotels, ground transportation, and itineraries &mdash; with precision and contingency thinking.
 </li>
 <li>
 Maintain travel tracking and handle changes, cancellations, and last-minute pivots without missing a beat.
 </li>
 <li>
 Prepare and submit expense reports accurately and on time.
 
 
 </li>
 </ul>
 
 Event Planning and Hospitality
 
 
 
 <ul>
 <li>
 Support planning and execution of team events, offsites, leadership dinners, and internal gatherings &mdash; handling venue sourcing, catering, AV, run-of-show, and on-site coordination.
 </li>
 <li>
 Bring a hospitality mindset to every event and interaction: anticipate what's needed, sweat the details, and create experiences that feel effortless to the people in the room.
 </li>
 <li>
 Work with the Chief of Staff and Marketing Operations team to support external-facing moments &mdash; agency meetings, partner visits, executive presentations &mdash; ensuring the environment and logistics reflect well on the team.
 
 
 </li>
 </ul>
 
 YOU MAY BE A GOOD FIT IF YOU
 
 
 
 <ul>
 <li>
 Are looking to grow and develop your skills &mdash; with opportunities to engage with senior leaders, gain exposure to key decision-making, and build capabilities quickly
 </li>
 <li>
 Take genuine pride in the details. You notice what's missing before anyone asks, and you find real satisfaction in making something run perfectly.
 </li>
 <li>
 Have a hospitality instinct &mdash; you think about the experience other people are having and make it better without being asked.
 </li>
 <li>
 Are calm when things change quickly. Last-minute pivots don't rattle you; they're just problems to solve.
 </li>
 <li>
 Are discreet by nature. You handle sensitive information &mdash; personal and professional &mdash; with maturity and discretion.
 </li>
 <li>
 Communicate clearly and confidently, in writing and in person, across all levels of an organization.
 </li>
 <li>
 Want to be inside a marketing transformation at an iconic American brand, not just adjacent to it.
 </li>
 <li>
 Handle sensitive personal and professional information with complete discretion and sound judgment/
 
 
 </li>
 </ul>
 
 Ideal Experience
 
 
 
 <ul>
 <li>
 3+ years of experience supporting high-volume senior leaders in an executive assistant, office coordinator, hospitality, events, or similar role.
 </li>
 <li>
 Event planning or hospitality experience &mdash; formal or informal. You've planned something that had moving parts and made it look easy.
 </li>
 <li>
 Strong Microsoft Office skills &mdash; Word, PowerPoint, Excel, Outlook. Comfortable building a clean deck or a tracking spreadsheet from scratch.
 </li>
 <li>
 Comfort with AI tools &mdash; familiarity with Claude, Microsoft Copilot, or similar AI assistants to help draft communications, summarize information, and move faster on everyday tasks.
 </li>
 <li>
 Exceptional organizational skills and the ability to manage multiple competing priorities without dropping anything.
 </li>
 <li>
 High emotional intelligence and discretion &mdash; you read rooms well and can be trusted with confidential information.
 </li>
 <li>
 Clear, polished written communication &mdash; you write emails and documents that reflect well on the people you support.
 </li>
 <li>
 Bachelor's degree preferred but not required. Relevant experience and demonstrated capability matter more.
 
 
 </li>
 </ul>
 
 STRONG CANDIDATES MAY ALSO HAVE
 
 
 
 <ul>
 <li>
 Experience supporting a fast-paced executive in a corporate or agency environment.
 </li>
 <li>
 Experience working in marketing organizations, either directly or as a partner.
 </li>
 <li>
 Familiarity with SharePoint, Workday, Claude, Microsoft Co-Pilot, and similar enterprise tools.
 </li>
 <li>
 A background in project management or client services that has sharpened your instinct for anticipating needs.
 </li>
 <li>
 An interest in marketing, media, or brand &mdash; curiosity about the industry you're supporting goes a long way.
 
 
 </li>
 </ul>
 
 Location:
 
 New York City, NY. This is a hybrid role with a 3-day in-office requirement.
 
 
 
 Reports to:
 
 Chief of Staff to the Chief Marketing Officer
 
 
 
 Annual Salary
 
 
 
 $32.05 - $50.36
 
 
 The above annual salary range is a general guideline. Multiple factors are taken into consideration to arrive at the final hourly rate/ annual salary to be offered to the selected candidate. Factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate&rsquo;s work experience, education and training, the work location as well as market and business considerations.
 
 
 At this time, GEICO will not sponsor a new applicant for employment authorization for this position.
 
 
 
 The GEICO Pledge
 
 
 
 
 Great Company:
 
 Protecting customers through life&rsquo;s twists and turns with innovation and integrity.
 
 
 
 Great Careers:
 
 Personalized development programs, mentorship, and certification assistance.
 
 
 
 Great Culture:
 
 Inclusive and collaborative culture rooted in shared success.
 
 
 
 Great Rewards:
 
 Competitive pay, benefits, and flexibility to support your well-being and future.
 
 
 The equal employment opportunity policy of the GEICO Companies provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability or genetic information, in compliance with applicable federal, state and local law. GEICO hires and promotes individuals solely on the basis of their qualifications for the job to be filled.
 
 
 GEICO reasonably accommodates qualified individuals with disabilities to enable them to receive equal employment opportunity and/or perform the essential functions of the job, unless the accommodation would impose an undue hardship to the Company. This applies to all applicants and associates. GEICO also provides a work environment in which each associate is able to be productive and work to the best of their ability. We do not condone or tolerate an atmosphere of intimidation or harassment. We expect and require the cooperation of all associates in maintaining an atmosphere free from discrimination and harassment with mutual respect by and for all associates and applicants.
</div>

Senior Executive Assistant to CMO

Intellihaul

Located in Los Angeles, ECOBOXS Modular Technologies LLC specializes in the design, manufacturing, and local marketing of California ADUs (Accessory Dwelling Units), high-end aluminum alloy trailer chassis, and prefabricated modular buildings. Deeply rooted in the U.S. building materials and tiny home sectors, the company is expanding rapidly by leveraging offline trade shows, online new media matrices, and local key account channels. We are currently opening two core full-time positions.Job Summary<ul><li>Full support for CEO daily schedule, business meetings, client reception, document management and project follow-up.</li><li>Communicate with global &amp; local clients, maintain customer relationships, follow business leads from exhibitions and online inquiries.</li><li>Fully operate all company social media accounts (TikTok, Instagram, Facebook, YouTube,LinkedIn).</li><li>Independently complete content writing, posting, account maintenance, message reply, traffic growth and lead sorting.</li></ul>Requirement<ul><li>Fluent in English &amp; Chinese (Native Language level).</li><li>Experience in executive assistant, customer relations or social media management.</li><li>Self-disciplined, responsible, good communication skills.</li><li>Local LA resident preferred.</li></ul>Pay: $65,000.00 - $85,000.00 per yearWork Location: In person

CEO Executive Assistant

Central Louisiana Area Health Education Center

Job Title: Executive Program Assistant Reports To: Chief Executive Officer (CEO) Position Type: Full-Time / Non-Exempt Schedule: Monday&ndash;Friday, 8:00 AM &ndash; 4:30 PM; occasional evening/weekend hours on program daysOrganization Overview: Central LA Area Health Education Center (AHEC) is a nonprofit organization committed to expanding access to quality healthcare and developing a diverse healthcare workforce in underserved communities of central and south-central Louisiana.Position Summary: The Executive Program Assistant provides vital support to the CEO and health career program teams by managing administrative and logistical responsibilities related to both executive operations and program delivery. This position is ideal for a motivated, detail-oriented individual with excellent organizational and communication skills, as well as a passion for community health and education.Key Responsibilities:Program Support&middot; Assist in preparing and organizing materials for events and trainings (e.g., stuffing bags, assembling supplies).&middot; Provide on-site support during program events, including set-up, registration, and breakdown.&middot; Support social media efforts by creating and scheduling posts across social media platforms.&middot; Assist with participant recruitment and outreach, including presentations at schools or community centers, and career fairs.&middot; Help build and deliver recruitment presentations and promotional materials.Executive Support&middot; Attend Board of Directors meetings; take and draft accurate meeting minutes.&middot; Coordinate board meeting logistics: schedule meetings, order food, and secure meeting space.&middot; Assist in new vendor setup and data entry within QuickBooks.&middot; Provide general administrative support to the CEO, including calendar management, document prep, and project coordination.&middot; As needed, order office supplies for the Alexandria and Baton Rouge offices.&middot; Assist with scheduling of position interviews across various grants/contracts.&middot; Ensure that agency insurance policies are up to date.&middot; Collect and record annual and new hire employee trainings&middot; Collect employee updated automobile insurance and vehicle registration bi-annually.Schedule &amp; Work Conditions:&middot; Regular hours: Monday&ndash;Friday, 8:00 AM to 4:30 PM.&middot; Occasional early morning, evening, or weekend hours required for program support.&middot; Holidays off, in accordance with the Central LA AHEC holiday schedule.&middot; Hybrid work may be available depending on role needs and supervisor approval.&middot; Ability to lift up to 25 pounds (e.g., program supplies).Salary &amp; Benefits:&middot; Salary Range: $37,000-$40,000 annually (commensurate with experience)&middot; Employer-paid insurance (dental, vision, life, short-term disability, long-term disability)&middot; Paid holidays and accrued paid time off (PTO)&middot; SEP IRA plan with employer contribution&middot; Professional development opportunities&middot; Supportive, mission-driven work environmentQualifications:&middot; High school diploma or equivalent required; Associate or Bachelor&rsquo;s degree preferred.&middot; Minimum of 2 years administrative, program, or executive assistant experience&mdash;nonprofit experience a plus.&middot; Proficiency in Microsoft Office Suite and social media platforms.&middot; Experience with QuickBooks or willingness to learn.&middot; Strong communication, time management, and interpersonal skills.&middot; Detail-oriented and able to manage multiple priorities.&middot; Demonstrated commitment to equity, diversity, and the mission of Central LA AHEC.How to Apply: Please submit your resume and a brief cover letter highlighting your interest and qualifications to Central LA AHEC Human Resources, gabrielle@clahec.org .Job Type: Full-timePay: $38,000.00 - $42,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Executive Program Assistant

Omega Health

<div>PLEASE NOTE: This is a Hybrid position. It requires a blend of work out of our regional office hubs alongside various remote and field-based locations depending on the executive schedule. 
The Mission: Why This Role Matters

At Omega Health Services, we are a mission-driven leader in supported employment, dedicated to empowering veterans, individuals with developmental disabilities, and those overcoming economic challenges to find true independence. 
We are seeking a High-Caliber, Strategic Executive Assistant to serve as a &quot;force multiplier&quot; for one of our Regional Partners. This is not a traditional administrative role; it is a fast-paced, &quot;on-the-move&quot; partnership requiring an expert in logistical choreography, discreet gatekeeping, and proactive problem-solving. If you are a high-level operator who thrives on being two steps ahead, you belong on our leadership team. 
Your Impact: What You&rsquo;ll Do

The Executive Assistant acts as the Partner&rsquo;s operational extension and trusted advisor across several critical domains: 
<ul>
<li>
Executive Time Mastery: Own and optimize a complex, high-velocity calendar. You will ruthlessly protect the Partner&rsquo;s focus while navigating multi-stakeholder conflicts and shifting priorities.</li>
<li>Strategic Correspondence: Act as the primary filter for all communications. You will triage, draft, and ghostwrite in the Partner&rsquo;s voice, ensuring high-touch responsiveness and a professional polish.</li>
<li>High-Stakes Events &amp; Travel: Coordinate intricate domestic and international travel itineraries. You will occasionally travel with the Partner (approx. 5%) to manage logistics on the ground, take strategic minutes in high-level meetings, and ensure action items are tracked to completion.</li>
<li>Financial &amp; Resource Oversight: Manage the executive office budget, process high-level expense reports with precision, and ensure all financial filings are compliant and timely.</li>
<li>Confidentiality &amp; Integration: Handle a sensitive blend of professional and personal matters with absolute discretion. You are the &quot;vault&quot; for sensitive documents, financial data, and internal communications.</li>
<li>Special Projects: Conduct organizational research, design high-impact presentation decks, and manage cross-departmental deliverables to keep the Partner&rsquo;s strategic goals on track.</li></ul> 


Your Superpowers (Required Skills &amp; Qualifications)

We are looking for a professional who pairs the foresight of a strategist with the composure of an elite coordinator: 
<ul>
<li>
Executive Experience: Minimum 5+ years of progressive experience supporting C-Suite (CEO, COO, Managing Partner) leaders. Experience in healthcare or highly regulated sectors is a significant advantage.</li>
<li>Technical Mastery: Advanced, fluent proficiency in Office 365 (Outlook, Excel, PowerPoint) and secure document management systems like SharePoint.</li>
<li>Education: A Bachelor&rsquo;s degree is strongly preferred.</li>
<li>Flexibility: Ability to travel occasionally (approx. 5%) and maintain availability for critical after-hours communications to support a dynamic schedule.</li></ul> 


Core Competencies We Filter For:
<ul>
<li>Strategic Foresight: The rare ability to anticipate needs, roadblocks, and solutions before they are ever articulated.</li>
<li>Impeccable Communication: The executive presence and confidence required to seamlessly interface with Board Members, external partners, and high-level leaders.</li>
<li>Resourcefulness: A relentless &quot;find a way&quot; mentality when faced with unexpected logistical or operational hurdles.</li></ul> 


The Omega Edge (Why Choose Us?)

We believe in deeply investing in the professionals who power our executive mission. 
<ul>
<li>
Competitive base salary + Performance-based bonuses + 401(k) with company match.</li>
<li>Premium Health, Dental, Vision, Life/AD&amp;D, and Long-Term Disability insurance.</li>
<li>Access to CAP/PACE certifications, elite leadership coaching, and university scholarships.</li>
<li>Generous &quot;Earn-as-you-go&quot; Paid Time Off (PTO), Paid Holidays, and Hybrid work flexibility.</li></ul> 


About Omega Health Services

Omega Health Services is a proud, CARF-accredited leader. As a Service-Disabled Veteran-Owned Small Business (SDVOSB) and Certified Minority Business Enterprise (MBE), we help our clients achieve self-sufficiency through competitive employment. We take pride in being a preferred healthcare agency that fosters an engaging, person-centered environment. 
Ready to Lead? If you are a dedicated professional driven by a mission of service and the challenge of high-level executive support, apply today! 
Omega Health Services is an Equal Opportunity Employer (EEOC). We celebrate diversity and are committed to creating an inclusive, welcoming environment for all employees.</div>

Executive Assistant I-Martinsburg, WV Location (EAMB12)

Genpact

<div>
 
 
 
 Ready to shape the future of work?
 
 
 
 
 
 
 
 At Genpact, we don&rsquo;t just adapt to change&mdash;we drive it. AI and digital innovation are redefining industries, and we&rsquo;re leading the charge. Genpact&rsquo;s AI Gigafactory, our industry-first accelerator, is an example of how we&rsquo;re scaling advanced technology solutions to help global enterprises work smarter, grow faster, and transform at scale. From large-scale models to agentic AI, our breakthrough solutions tackle companies&rsquo; most complex challenges.
 
 
 
 
 If you thrive in a fast-moving, tech-driven environment, love solving real-world problems, and want to be part of a team that&rsquo;s shaping the future, this is your moment.
 
 
 
 
 Genpact (NYSE: G) is an advanced technology services and solutions company that delivers lasting value for leading enterprises globally. Through our deep business knowledge, operational excellence, and cutting-edge solutions &ndash; we help companies across industries get ahead and stay ahead. Powered by curiosity, courage, and innovation
 
 
 
 ,
 
 
 
 our teams implement
 
 
 
 
 
 
 data, technology, and AI to create tomorrow, today. Get to know us at genpact.com and on LinkedIn, X, YouTube, and Facebook.
 
 
 
 
 
 
 
 
 
 Inviting applications for the role of
 
 Executive Assistant to Global Business Leader
 
 
 
 
 
 
 
 
 Role Overview:
 
 
 
 
 We are seeking a highly organized, proactive, and experienced Executive Assistant (EA) to support senior leader at Genpact&rsquo;s New York City office. The ideal candidate will be a strategic partner who can seamlessly manage complex schedules, leadership calendars, coordinate cross-functional meetings, and act as a key liaison for internal and external stakeholders. This is an onsite role requiring a high degree of professionalism, discretion, and adaptability in a fast-paced environment.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Provide high-level administrative support to two senior executives, including calendar management, meeting coordination, and travel arrangements.
 </li>
 <li>
 Act as a gatekeeper and prioritize requests, ensuring leaders&rsquo; time is optimized and protected.
 </li>
 <li>
 Prepare and edit correspondence, reports, presentations, and meeting materials.
 </li>
 <li>
 Coordinate logistics for onsite and virtual meetings, town halls, and leadership offsites.
 </li>
 <li>
 Manage confidential information with discretion and integrity.
 </li>
 <li>
 Support internal and external communications on behalf of the executives.
 </li>
 <li>
 Track key deliverables, follow up on action items, and support project execution as needed.
 </li>
 <li>
 Liaise effectively with other executive assistants, senior leaders, and business teams across global locations.
 </li>
 <li>
 Handle expense reports, procurement, and invoice processing.
 </li>
 <li>
 Proactively identify opportunities to improve efficiency and streamline administrative processes.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 5+ years of executive support experience, preferably in a fast-paced professional services or global corporate environment.
 </li>
 <li>
 Prior experience supporting multiple senior-level leaders simultaneously.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and collaboration tools like Teams, Zoom, and SharePoint.
 </li>
 <li>
 Exceptional organizational and time management skills.
 </li>
 <li>
 Strong written and verbal communication abilities.
 </li>
 <li>
 High emotional intelligence, professionalism, and ability to navigate complex, matrixed organizations.
 </li>
 <li>
 Flexibility and resilience to adapt to shifting priorities and urgent needs.
 </li>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 </ul>
 
 
 
 
 
 
 Location
 
 
 
 <ul>
 <li>
 This role requires the employee to be in our New York office all 5 days a week
 </li>
 </ul>
 
 
 
 
 
 Come join the tech shapers and growth makers at Genpact and take your career in the only direction that matters: Up.
 
 
 
 
 
 
 
 Let&rsquo;s build tomorrow together.
 
 
 
 
 
 
 
 The approximate annual base compensation range for this position is $60 to $65/hr. non-exempt The actual offer, reflecting the total compensation package plus benefits, will be determined by a number of factors which include but are not limited to the applicant&rsquo;s experience, knowledge, skills, and abilities; geographic location; and internal equity
 
 
 
 
 
 
 &ldquo;Los Angeles, California based candidates are not eligible for this role.&rdquo;
 
 
 New York, NY area candidates are eligible for this role only.&rdquo;
 
 
 
 
 
 
 Genpact is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. Genpact is committed to creating a dynamic work environment that values respect and integrity, customer focus, and innovation.
 
 
 
 
 Furthermore, please do note that Genpact does not charge fees to process job applications and applicants are not required to pay to participate in our hiring process in any other way. Examples of such scams include purchasing a 'starter kit,' paying to apply, or purchasing equipment or training.
 
 
</div>

Executive Assistant to Global Business Leader

OhioHealth

<div>We are more than a health system. We are a belief system. We believe wellness and sickness are both part of a lifelong partnership, and that everyone could use an expert guide. We work hard, care deeply and reach further to help people uncover their own power to be healthy. We inspire hope. We learn, grow, and achieve more &ndash; in our careers and in our communities.
Job Description Summary:
Reporting to the VP, Talent Acquisition, this role serves as a strategic partner to the executive recruiting team and senior leadership, providing high-level administrative support and end-to-end coordination of executive hiring processes.
 
 
The Executive Recruiting Coordinator &amp; Executive Assistant ensures a best-in-class experience for executive candidates, hiring leaders, and external partners while managing complex logistics, supporting early-stage recruiting activities, and enabling efficient execution of leadership hiring and enterprise initiatives. This role operates in a fast-paced environment, requiring strong judgment, discretion, and the ability to anticipate needs and execute with minimal oversight.
Responsibilities And Duties:
We do our best to clearly set role expectations, but as with most administrative support roles, the responsibilities and duties can change with the demands of the business. You can expect that your leader will do everything within their power to communicate any changes with you.
 
 
The following is meant outline the core responsibilities and duties of the role:
 
Calendaring:Provides complex and strategic calendar management for more than one executive and/or business leader; including scheduling, time management, organization and prioritization of appointments and meetings. Serve as the scheduling point of contact for executive-level interviews.
 
 
Communication Delivery and Management:Assists executives in prioritizing emails in a timely manner; receives and screens calls; manages and delegates information requests; prepares and proofreads correspondence, presentations, memos, research, etc.
 
 
Executive Recruiting Support:Provides strategic calendar management relating to the scheduling of executive interviews, for multiple hiring leaders and interview teams including interview scheduling, strategic calendar blocks, coordinating with the executive recruiter to prioritize role support, coordination and/or scheduling of candidate travel, communication with external recruiters, etc.
 
Assists with external candidates&rsquo; travel planning and management and communicates with external candidates regarding plans.
 
Provides on-site candidate and interview support including reserving meeting rooms, tours, catering, engaging external partners, etc.
 
Manages communication between candidates, hiring managers, and interviewers, communicating things like interview schedules, expectations, sharing of job profiles, and resumes.
 
Partners with Shared Services Business Coordinator to help externally hired executives through pre-hire process. Works with hiring managers&rsquo; assistants to prepare onboarding plan and details.
 
Coordinates with Total Rewards on initiation of relocation requests where necessary.
 
 
Fiscal Support:Processes purchase orders, travel and expense reports, mileage, cash advances for travel, etc. in a timely and accurate manner, working as appropriate with Accounts Payable, Procurement and other fiscal offices, and using enterprise software systems (e.g., Concur, Workday).
 
 
Technology Application:Leverages and stays current on new or updated technologies introduced by the organization; operates specialty software and provides technological application guidance to executive and/or business leaders, as needed.
 
 
Document Management:Organizes paper and electronic records, which may include coordinating network/shared drives; organizes and retrieves information in a timely manner; securely manages confidential information in all forms; follows OhioHealth records retention policies and organizes long-term storage as appropriate.
 
 
Service Delivery:Anticipates executive&rsquo;s needs and prepares accordingly; interacts with customers, peers, OhioHealth associates and executive-level candidates with individual in mind and be responsive; balances autonomy with teamwork, particularly when supporting multiple executives and/or leaders.
 
 
Confidentiality and Discretion:Gains trust and respect by ensuring privacy and security of information; adheres to all information, privacy and security policies, procedures, standards, and guidelines.
 
 
Other Duties:May be assigned/required as needed, including leading or assisting projects as required. 
 
 
 
As a High Reliability Organization (HRO), responsibilities require focus on safety, quality and efficiency in performing job duties.
 
 
The job profile provides an overview of responsibilities and duties and is not intended to be an exhaustive list and is subject to change at any time.
 
As a High Reliability Organization (HRO), responsibilities require focus on safety, quality and efficiency in performing job duties.
 
 
The job profile provides an overview of responsibilities and duties and is not intended to be an exhaustive list and is subject to change at any time
Minimum Qualifications:
Associate's Degree: Business Administration/Management (Required)
Additional Job Description:
MINIMUM QUALIFICATIONS
<ul><li>Associate&rsquo;s Degree required; bachelor&rsquo;s degree preferred
</li><li>Field of Study: Business Administration or related field
</li><li>Years of experience: 5&ndash;7 years of progressive administrative or recruiting coordinator experience
</li></ul>SPECIALIZED KNOWLEDGE
<ul><li>Advanced proficiency with Microsoft Office tools (Word, PowerPoint, Forms), with demonstrated ability to create polished, executive-ready presentations, documents, and data collection solutions
</li></ul>Work Shift:
Day
Scheduled Weekly Hours :
40
Department
Talent Acquisition
Join us!
 
... if your passion is to work in a caring environment
 
... if you believe that learning is a life-long process
 
... if you strive for excellence and want to be among the best in the healthcare industry
Equal Employment Opportunity
OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment</div>

Executive Program Coordinator/Executive Assistant I

Montclair State University

<div>IMPORTANT APPLICATION INSTRUCTIONS:
<ul><li>Upload Resume or Curriculum Vitae for automatic population of information to the application.
</li><li>The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
</li><li>Review information and double-check all fields containing information that the system parsed &ndash; the software is intelligent, but you need to verify that the data is accurate.
</li><li>In the &ldquo;My Experience&rdquo; section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.
</li></ul>Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years . You will then be able to attach your Resume/CV, as well as all other supporting documentation in the &quot;My Experience&quot; section of your application.
Job Description
SUMMARY :
The Executive and Operations Assistant provides high level organizational and confidential administrative support to the Provost and Senior Vice President for Academic Affairs, directing key administrative operations, coordinating scheduling, maintaining confidential information and communications, assisting with financial and budgetary processes, and leading special projects for the Division.
The Provost serves as the University&rsquo;s chief academic officer and oversees all academic programs, schools, colleges, the University Libraries, and the Office of Research. The Executive and Operations Assistant serves as a primary point of contact for internal and external constituencies and plays a key role in ensuring the efficient daily functioning of the Office of the Provost.
PRINCIPAL DUTIES AND RESPONSIBILITIES :
<ul><li>Provide confidential administrative support to the Provost, including managing calendars, scheduling appointments, and coordinating meeting logistics.
</li><li>Manage and prioritize incoming inquiries to the Provost from internal external constituents and direct requests to appropriate members of the leadership team when needed
</li><li>Maintain a high level of awareness of priorities and key stakeholders in order to effectively manage requests directed to the Provost&rsquo;s office.
</li><li>Coordinate travel arrangements and maintain related documentation.
</li><li>Manage phone and email inquiries on behalf of the Provost as appropriate.
</li><li>Prepare materials for all meetings and events, including gathering and organizing agendas, reports, correspondence, and supporting documents.
</li><li>Prepare technically sound, accurate and timely materials (spreadsheets, presentations, etc) as requested.
</li><li>Coordinate and schedule meetings for the Provost and Office of the Provost leadership team
</li><li>Prepare agendas, take minutes, and maintain records for team meetings (PAAC, Dean&rsquo;s Council, Senior Leadership meetings, etc).
</li><li>Schedule and manage the use of the Provost/VPAA conference rooms.
</li><li>Maintain organized electronic and paper records for the Office of the Provost.
</li><li>Ensure recurring communications from the Office of the Provost are prepared and disseminated in a timely manner.
</li><li>Reviews all correspondence for the Provost&rsquo;s signature for appropriate authorizations and accuracy
</li><li>Order and maintain office supplies and support general office operations.
</li><li>Support the coordination of projects and initiatives across the Office of the Provost.
</li><li>Work closely with the administrative team of the Provost&rsquo;s Office to ensure efficient operations across the division of academic affairs.
</li><li>Interact professionally and collegially with faculty, staff, students, and external partners while maintaining a high level of discretion and confidentiality.
</li><li>Establish effective working relationships with administrative offices and academic units across the University.
</li><li>Complete special projects as assigned. Manage projects independently from start to completion. Attend and participate in meetings and/or college events as related to assigned responsibilities.
</li><li>Perform other duties as assigned.
</li><li>Management retains the right to add or change job duties at any time.
</li></ul>QUALIFICATIONS :
REQUIRED :
<ul><li>Bachelor&rsquo;s degree from an accredited college or university.
</li><li>Minimum of four years of experience in an administrative staff role, supporting executive level administrators, complex functions or projects, or other comparable experience.
</li><li>Demonstrated experience managing complex executive calendars and coordinating high-level meetings.
</li><li>Excellent communication skills, including verbal, written and proof-reading skills, with a poised and professional manner in greeting, speaking with, and providing assistance to a wide range of people, both over the phone and in person.
</li><li>Superior proficiency with the Microsoft Suite, Google Mail, and the ability to quickly learn new applications.
</li><li>A high degree of comfort with multi-tasking, adapting to sudden changes in office priorities or unanticipated new projects and deadlines.
</li><li>The highest level of integrity and discretion and the ability to work with highly confidential materials in a highly confidential environment.
</li><li>Strong written, verbal, interpersonal, and customer service skills.
</li><li>Strong organizational skills with high level of confidentiality, accuracy, attention to detail.
</li><li>Strong organizational skills with high level of confidentiality, accuracy, attention to detail, and timeliness. Must be able to exercise judgment when handling sensitive and confidential information.
</li></ul>PREFERRED :
<ul><li>Ability to gain a firm understanding of academic organizations within the University as well as policies and procedures applicable to institutions of higher education.
</li><li>Ability to acquire comprehensive knowledge of college policies and procedures.
</li><li>Knowledge of, or the ability to adapt to, a university and a public sector environment.
</li><li>Proficiency with Workday HCM/Finance; Adaptive Insight.
</li><li>Experience working in an academic or non-profit organization, and interacting with elected officials and regional/national associations.
</li><li>An affinity for working in a dynamic, fast-paced environment.
</li><li>Experience with Canvas and Banner.
</li></ul>PROCEDURE FOR CANDIDACY
 
Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.
Salary Range
$83,000.00-$95,000.00 Annually
The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://www.montclair.edu/human-resources/benefits/
Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate&rsquo;s relevant work experience, education, skills, and internal equity, when extending an offer.
Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions.
Department
Academic Affairs
Position Type
Administrative
Contact Information:
For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2) , or email talent@montclair.edu .
Inclusion Statement
Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.
EEO/AA Statement
Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.
Additional information can be found on the website at
 
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/
Title IX and 34 C.F.R. 106 Policy
Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/</div>

Executive and Operations Assistant

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