executive marketing assistant

U-Haul

<div><h2 class="jobSectionHeader">Marketing Executive Assistant</h2>
If you are motivated, organized and loyal, consider becoming an Executive Assistant to one of U-Haul Company&rsquo;s Marketing Company Presidents. As the right hand of the marketing company president, you will be responsible for coordinating the operations of the marketing company and managing an administrative staff.
U-Haul offers Executive Assistants:<ul><li>
Full medical coverage, if eligible</li><li>
Prescription plans, if eligible</li><li>
Dental and vision plans</li><li>
Registered Dietitian Program, if eligible</li><li>
Gym Reimbursement Program</li><li>
Weight Watchers, if eligible</li><li>
Virtual doctor visits</li><li>
Career stability</li><li>
Opportunities for advancement</li><li>
Valuable on-the-job training</li><li>
Tuition Reimbursement Program</li><li>
Free online courses for personal and professional development at U-Haul University&reg;</li><li>
Business-travel insurance</li><li>
You Matter Employee Assistance Program</li><li>
Paid holidays, vacation and sick days, if eligible</li><li>
Employee Stock Ownership Plan (ESOP)</li><li>
401(k) savings plan</li><li>
Life insurance</li><li>
Critical illness/group accident coverage</li><li>
24-hour physician available for kids</li><li>
MetLaw Legal Program</li><li>
MetLife auto and home insurance</li><li>
Mindset App Program</li><li>
Discounts on cell phone plans, hotels and more</li><li>
LifeLock identity theft protection</li><li>
Savvy consumer-wellness programs - from health-care tips to financial wellness</li><li>
Dave Ramsey&rsquo;s SmartDollar Program</li><li>
U-Haul Federal Credit Union membership</li></ul>
Executive Assistant Primary Responsibilities:<ul><li>
Screen and prioritize reports and information for the marketing company president.</li><li>
Direct all company administrative activities including personnel administration, payroll, benefits, awards, and unemployment and workers&rsquo; compensation.</li><li>
Assist with hiring needs such as setting up working interviews for center general managers.</li><li>
Perform profit/loss and end-of-month reports, handle accounts receivable/payable, fund petty cash and perform store audits.</li><li>
Assume the marketing company president&rsquo;s responsibilities in times of emergency.</li><li>
Coordinate projects to improve facilities and oversee vendor relations throughout the marketing company.</li></ul>
Executive Assistant Minimum Qualifications:<ul><li>
High school diploma or equivalent</li><li>
Working knowledge of Microsoft Office Suite</li><li>
Valid driver&rsquo;s license</li><li>
Proven communication, administration and time management skills</li><li>
Commitment to discretion and confidentiality</li></ul> 
 
 
U-Haul is an equal opportunity employer. All applications for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state, or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.</div>
 <div><h3 class="jobSectionHeader">About Us</h3>
Since 1945, U-Haul has been serving do-it-yourself movers and their households. Like many other successful ventures, the concept for U-Haul was generated out of need. After World War II, there existed the widespread need for do-it-yourself moving equipment that would be available on a one-way, nationwide basis.
U-Haul co-founders L.S. &quot;Sam&quot; Shoen and his wife, Anna Mary Carty Shoen, recognized that need and acted upon it. Their visionary approach spread the cost of ownership among many users, facilitating the mobility of the populations of the U.S. and Canada. The covered wagon of the pioneers morphed into orange U-Haul trailers. In the process, an industry was born.
U-Haul Holding Company and its family of companies, including U-Haul, have strived to create a culture of health and wellness. As of February 1, 2020, and consistent with applicable law, no U-Haul Holding Company or its family of companies will hire individuals in states where it may lawfully decline to hire individuals who use nicotine products (Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia and Washington). This policy will not apply to team members hired before February 1, 2020.</div>

Marketing Executive Assistant

ABL ENTERPRISES

Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the CEO/Managing Director. The ideal candidate will manage daily schedules, coordinate business activities, handle confidential matters, and ensure smooth communication across departments. Candidates with previous experience in the contracting or construction industry will be given preference.Key Responsibilities:<ul><li>Manage the CEO's calendar, appointments, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, meeting agendas, and minutes.</li><li>Screen calls, emails, and visitors, ensuring timely responses and follow-ups.</li><li>Coordinate with internal departments, clients, consultants, suppliers, and government authorities.</li><li>Monitor project updates, deadlines, and action items, following up with relevant teams.</li><li>Organize and maintain confidential records, contracts, and company documents.</li><li>Assist in preparing proposals, tender documents, and business presentations when required.</li><li>Track approvals, payments, and important business correspondence.</li><li>Arrange board meetings, management meetings, and company events.</li><li>Conduct research, gather information, and prepare reports for management decisions.</li><li>Handle special assignments and projects as directed by the CEO.</li><li>Ensure effective communication and coordination between the CEO and all stakeholders.</li><li>Maintain professionalism and confidentiality in all matters.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor's degree in Business Administration or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.</li><li>Experience in a contracting, construction, engineering, or manufacturing company is highly preferred.</li><li>Strong understanding of business operations and project coordination.</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational, multitasking, and time management skills.</li><li>Ability to work under pressure and handle confidential information with discretion.</li></ul>Key Competencies:<ul><li>Executive support and office administration</li><li>Calendar and travel management</li><li>Meeting coordination and minute-taking</li><li>Document and correspondence management</li><li>Project coordination and follow-up</li><li>Strong communication and interpersonal skills</li><li>Problem-solving and decision-making</li><li>Attention to detail and accuracy</li><li>Confidentiality and professionalism</li><li>Ability to prioritize multiple tasks effectively</li></ul>Pay: AED8,000.00 - AED10,000.00 per monthWork Location: In person

Executive Assistant to CEO

The COOL Company

<div>
 
 About The COOL Company
 
 
 
 The COOL company is a global leader in AI-powered advertising technology, helping brands, agencies, and publishers simplify advertising and amplify performance.
 
 
 Powered by COOL AI, our intelligent platform unifies creative generation, media activation, optimization, and attribution into one continuously learning system. Instead of relying on fragmented tools and manual campaign management, COOL AI executes thousands of real-time micro-optimizations across search, social, display, video, and connected TV&mdash;helping customers launch faster, optimize continuously, and achieve stronger business outcomes.
 
 
 Our innovation and growth have earned industry-wide recognition, including being named a 7-time recipient of the Inc. 5000 list of America's Fastest-Growing Private Companies, a 2-time Deloitte Technology Fast 500 honoree, recognized on Crain's New York Fast 50, honored by the Digiday Media Awards for helping modernize digital media, and named one of Adweek's Top 10 Fastest Growing Solution Providers globally.
 
 
 We're building the future of advertising, where every signal becomes intelligence and every optimization drives performance. As we continue to grow globally, we're looking for curious, ambitious people who want to work with cutting-edge AI technology, solve complex challenges, and help redefine what's possible in modern advertising.
 
 
 
 About The Role
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to support our CEO at a fast-growing AdTech company. The ideal candidate will have 5+ years of experience supporting an executive, with strong communication skills, excellent judgment, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 This role requires someone who is detail-oriented, resourceful, and comfortable working across time zones while maintaining a high level of professionalism and confidentiality.
 
 
 
 
 Key Responsibilities
 
 
 
 
 <ul>
 <li>
 Provide high-level administrative support to a senior executive
 </li>
 <li>
 Manage complex calendars, schedule meetings, and coordinate across multiple time zones
 </li>
 <li>
 Handle email management, prioritize communications, and draft professional correspondence
 </li>
 <li>
 Coordinate internal and external meetings, including preparing agendas, documents, and follow-ups
 </li>
 <li>
 Arrange domestic and international travel, including flights, accommodations, and itineraries
 </li>
 <li>
 Support meeting preparation, take notes, and track action items
 </li>
 <li>
 Liaise with internal teams, external partners, and stakeholders on behalf of the executive
 </li>
 <li>
 Maintain organized records, documents, and reports
 </li>
 <li>
 Assist with special projects, research, and operational tasks as required
 </li>
 <li>
 Ensure smooth day-to-day operations by anticipating needs and proactively solving problems
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 5+ years of experience as an Executive Assistant supporting an executive
 </li>
 <li>
 Excellent written and verbal communication skills in English
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 Ability to manage confidential information with discretion
 </li>
 <li>
 Experience coordinating across international time zones
 </li>
 <li>
 Proficiency with tools such as Google Workspace, Slack, Zoom, and calendar management systems
 </li>
 <li>
 Strong attention to detail and ability to prioritize tasks effectively
 </li>
 <li>
 Comfortable working in a fast-paced, startup environment
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience working in technology or AdTech companies
 </li>
 <li>
 Experience supporting senior leadership or C-level executives
 </li>
 <li>
 Ability to manage multiple projects simultaneously
 
 
 </li>
 </ul>
 
 
 What We Offer
 
 
 
 
 <ul>
 <li>
 Opportunity to work closely with senior leadership
 </li>
 <li>
 Exposure to a fast-growing global AdTech company
 </li>
 <li>
 Dynamic and collaborative work environment
 
 
 </li>
 </ul>
 
 
 Cultural Competencies
 
 
 
 
 <ul>
 <li>
 Must be able to work primarily between the hours of 9:30 AM - 6:30 PM ET
 </li>
 <li>
 Must have a player/coach mentality, willing to both execute and lead
 </li>
 <li>
 Ability to juggle multiple projects concurrently and set and meet deadlines
 </li>
 <li>
 Skilled at receiving and providing direct feedback
 </li>
 <li>
 Collaborative mindset and great teamwork skills
 </li>
 <li>
 Entrepreneurial &amp; adaptable; great learning skills
 </li>
 <li>
 Curious, research-minded, data-informed
 </li>
 <li>
 Able to search for possible solutions and apply them
 </li>
 <li>
 Creative confidence
 </li>
 <li>
 Proactive communicator
 </li>
 <li>
 A sense of humor and a love of online culture
 </li>
 <li>
 Thrives in a start-up culture
 </li>
 </ul>
</div>

Executive Assistant to the CEO

GlamourBox Salon LLC

Executive Assistant (Part-Time)Location: Dubai, UAE Company: Glamourbox Home Service Salon Employment Type: Part-Time (5 hours per day)About GlamourboxGlamourbox is a premium home service beauty company providing high-quality beauty services across Dubai. We are looking for a proactive, highly organized Executive Assistant who will act as the owner's right hand, ensuring the business operates efficiently while coordinating projects, administration, and day-to-day operations.This is not a traditional administrative role. We are looking for someone who takes ownership, solves problems proactively, follows up relentlessly, and helps move the business forward.Key ResponsibilitiesExecutive Support<ul><li>Manage the Managing Director's calendar and appointments.</li><li>Organize meetings and prepare meeting agendas.</li><li>Manage emails and prioritize important correspondence.</li><li>Arrange travel and personal/business appointments.</li><li>Prepare documents, presentations, and reports.</li><li>Follow up on delegated tasks and ensure deadlines are met.</li></ul>Operations Support<ul><li>Coordinate with the Booking Coordinator and support daily operations when required.</li><li>Ensure technicians have the necessary uniforms, supplies, and equipment.</li><li>Monitor operational workflows and identify areas for improvement.</li><li>Ensure company procedures and SOPs are followed.</li><li>Track operational issues until they are fully resolved.</li></ul>Human Resources Administration<ul><li>Schedule interviews and coordinate recruitment.</li><li>Prepare employment contracts and onboarding documents.</li><li>Coordinate visa, medical, and employee documentation.</li><li>Maintain accurate employee records.</li><li>Monitor leave balances, attendance, probation periods, and contract renewals.</li></ul>Finance Administration<ul><li>Prepare invoices and supporting documents for approval.</li><li>Follow up on outstanding customer payments.</li><li>Organize receipts and business expenses.</li><li>Coordinate with the company's accountant.</li><li>Prepare simple weekly and monthly financial summaries.</li></ul>Marketing Coordination<ul><li>Coordinate content shoots and marketing activities.</li><li>Schedule social media content with the marketing team.</li><li>Coordinate with designers, photographers, and influencers.</li><li>Assist with promotional campaigns and business events.</li></ul>Supplier &amp; Inventory Coordination<ul><li>Order office and salon supplies.</li><li>Obtain and compare supplier quotations.</li><li>Follow up on deliveries.</li><li>Monitor inventory levels and ensure timely replenishment.</li></ul>Project Coordination<ul><li>Website updates</li><li>New service launches</li><li>Marketing campaigns</li><li>Staff accommodation coordination</li><li>Vehicle leasing</li><li>Supplier sourcing</li><li>Business events</li><li>Process improvements</li></ul>Weekly ResponsibilitiesEvery week, prepare a management summary including:<ul><li>Sales summary</li><li>Number of bookings</li><li>Technician utilization</li><li>Customer complaints and feedback</li><li>Google review updates</li><li>Low inventory items</li><li>Staff attendance</li><li>Completed tasks</li><li>Outstanding action items</li><li>Priorities for the coming week</li></ul>Monthly Responsibilities<ul><li>Review and update SOPs.</li><li>Organize team meetings.</li><li>Maintain HR records.</li><li>Prepare KPI and business performance reports.</li><li>Track company expenses.</li><li>Research competitors and industry trends.</li><li>Present at least two process improvement ideas each month.</li></ul>Requirements<ul><li>Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or Operations Coordinator.</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal English communication skills.</li><li>Proficient in Google Workspace and Microsoft Office.</li><li>Comfortable using AI tools such as ChatGPT to improve productivity, Like Notion.</li><li>Able to manage multiple priorities simultaneously.</li><li>Highly proactive with excellent follow-up skills.</li><li>Professional, trustworthy, and able to maintain confidentiality.</li><li>Experience in the beauty, hospitality, or service industry is an advantage.</li></ul>Working Hours<ul><li>Part-Time</li><li>5 hours per day</li><li>Tuesday to Sunday. (flexible schedule)</li></ul>What We're Looking ForWe want someone who doesn't wait to be told what to do.You notice problems before they become issues. You follow up until tasks are completed. You enjoy organizing people, improving processes, and making the owner's life easier so the business can grow.If you're proactive, resourceful, detail-oriented, and enjoy taking ownership, we'd love to hear from you.Pay: AED25.00 - AED30.00 per hourWork Location: Hybrid remote in Dubai (Dubai)

Executive Assistant

Farrell's Daughter

EXECUTIVE PERSONAL ASSISTANT &mdash; IN-PERSONPart-Time | Dallas, TX | Marketing &amp; Creative Agency + Personal SupportMondays + Fridays (some Wenesdays might be required).15 to 20 hours per week. A background or strong interest in marketing is a big plus.Are you a highly organized, proactive problem-solver who thrives in a fast-paced, ever-changing environment? I'm an entrepreneur with ADHD who runs a marketing and graphic design agency, and I'm looking for a rockstar Executive Personal Assistant to help me manage both my professional and personal day-to-day life.No two days will look the same daily responsibilities will shift based on needs and priorities, so flexibility and a can-do attitude are essential. Note: The responsibilities listed below are a representative overview, not an exhaustive list. You'll be expected to take on additional tasks as needs arise.WHAT YOU'LL DOAdministrative &amp; Business Support:<ul><li>Meet with clients in person or virtually</li><li>Manage schedules, appointments, and meetings for me and clients</li><li>Handle inbox and communications (emails, phone, follow-ups)</li><li>Prepare documents and presentations using Google Suite and other tools</li><li>Assist with project coordination &mdash; tracking deadlines, progress, and deliverables</li><li>Organize travel arrangements including itineraries and accommodations</li><li>Plan and execute events, ensuring all details are covered</li><li>Maintain confidentiality while managing sensitive information</li></ul>Personal &amp; Lifestyle Support:<ul><li>Meal prep &mdash; planning and preparing healthy meals</li><li>Run errands (grocery shopping, dry cleaning, post office, etc.)</li><li>Dog care &mdash; walks, playtime (must love pets!)</li><li>Chauffeur &mdash; driving me to appointments and meetings</li><li>Keep the home tidy and organized</li><li>Declutter and organize home and office spaces</li><li>Online research for projects and tasks</li></ul>WHO YOU ARE<ul><li>Highly organized and detail-oriented &mdash; this is the #1 priority</li><li>Flexible and adaptable &mdash; daily priorities shift and you roll with it</li><li>Reliable, punctual, and able to work independently</li><li>Strong computer literacy (Google Suite, project tools, etc.)</li><li>Friendly, positive, and professional</li><li>Comfortable around dogs</li><li>Valid driver's license and reliable personal vehicle</li><li>Background or genuine interest in marketing/graphic design preferred</li></ul>A NOTE ON THIS ROLEThis position supports a busy entrepreneur in a creative agency environment. It is important that you are a patient person who can stay on task. Your task list will evolve day to day, some days are all business, others are all logistics. If you thrive on variety, take ownership of your work, and don't need a rigid routine, you'll love it here.Job Types: Part-time, ContractPay: $16.00 - $17.00 per hourWork Location: In person

Personal Assistant

Haddad Brands

<div>Description:

Haddad is a privately held family business with over 100 years of experience in the children&rsquo;s apparel &amp; accessories industry. A leader in the industry, Haddad Brands is the exclusive global licensee for the most iconic brands in the world, including Nike, Jordan, Converse, Hurley, Levi&rsquo;s, Polo, Abercrombie and Fitch, Lacoste, and Huggies. Supported by a team of professionals skilled in design, sourcing, production, sales, marketing &amp; distribution of premium quality children&rsquo;s wear, Haddad distributes globally to 100+ countries and maintains sales and sourcing offices in 22 cities globally, including New York, Paris, Hilversum, Shanghai, Egypt, Vietnam, Sri Lanka, and Montreal. 
Overview:
Our executive splits time between projects across New Jersey and New York City and needs an experienced Executive Assistant to bring order to a fast-moving schedule. This is a hands-on role for someone who thrives on structure, catches conflicts before they happen, and keeps the trains running on time.
Key Accountabilities:<ul><li>
Manage and consolidate a complex calendar across multiple locations</li><li>
Send proactive reminders for meetings, deadlines, and commitments</li><li>
Serve as the primary point of contact between the executive and internal/external partners, clients, and vendors</li><li>
Screen and route phone calls, emails, and correspondence</li><li>
Coordinate travel arrangements, accommodations, and detailed itineraries between NJ and NYC sites</li><li>
Schedule and coordinate meetings, including booking conference rooms and job-site visits as needed</li><li>
Prepare, format, and proofread documents, reports, presentations, and correspondence</li><li>
Take and distribute meeting minutes and follow up on action items</li><li>
Maintain organized filing systems for both digital and physical records</li><li>
Handle expense reports, basic bookkeeping, and invoice tracking</li><li>
Plan and coordinate off-sites, team events, and executive-level meetings</li><li>
Anticipate needs and keep the executive one step ahead, not one step behind</li><li>
Maintain strict confidentiality regarding sensitive business and personal matters</li><li>
Handle special projects and other duties as assigned</li></ul>
Requirements:

Required Skills/Abilities/Education:<ul><li>
Minimum 5 years of experience as an Executive Assistant</li><li>
Based in or near Manhattan, NY</li><li>
Highly organized, detail-oriented, and comfortable managing shifting priorities</li><li>
Strong verbal and written communication skills</li><li>
Proficient in Microsoft Office and standard calendar/scheduling tools</li><li>
Experience supporting executives in the construction industry strongly preferred</li><li>
Comfortable working independently and using sound judgment</li></ul>
Consistent in-office presence is vital to the role as it is for all Haddad Brands team members, so that we all have a full appreciation, aesthetically and tactilely, of the qualities that define our brand partners&rsquo; products and set them apart from their competitor</div>

<div>
 
 TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world&rsquo;s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world&rsquo;s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.
 
 
 
 
 
 
 Overview:
 
 
 
 The Executive Assistant will directly support both the Chief Legal Officer, as well as the EVP, Government Affairs for TKO. The person in this role will handle heavy calendar management, coordination, and scheduling as well as expense reports. It will be critical for the person in role to anticipate administrative needs throughout any given day, including the executives busy travel schedules. We&rsquo;re looking for an experienced executive assistant with the ability to support high level and highly confidential work who has a passion for this type of role.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 The ideal candidate is proactive, highly organized, and excels at time management, thriving in a fast-paced environment with changing priorities.
 
 <ul>
 <li>
 Manage two Senior Executives&rsquo; calendars, including scheduling, and confirming meetings and conference calls
 </li>
 <li>
 Arrange comprehensive international travel plans by coordinating all logistics, including booking flights, updating itineraries, making restaurant reservations, and organizing transportation, where needed
 </li>
 <li>
 Coordinate logistics for executive visitors, including booking meeting rooms and handling hospitality needs
 </li>
 <li>
 Handle expense reports, authorizations, and approvals in accordance with company policies and procedures
 </li>
 <li>
 Collaborate with the global team and other executives to take detailed meeting notes, capture action items, and ensure tracking and completion of deliverables with team members, where needed
 </li>
 <li>
 Screen incoming requests and correspondence, through email, phone calls, and additional CRM platforms while prioritizing based on urgency
 </li>
 <li>
 Liaise with internal and external stakeholders, including clients and business associates, at all levels
 </li>
 <li>
 Maintain organized filing system to ensure efficient document management
 </li>
 <li>
 Gather, compile, and analyze information for letters, reports, presentations, and other executive communications
 </li>
 <li>
 Support special projects as needed
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 3+ years of executive assistant experience supporting C-level executives
 </li>
 <li>
 Ability to work under pressure in a dynamic, fast-paced environment
 </li>
 <li>
 Quick learner with the ability to adapt to new tasks, systems, and changing priorities
 </li>
 <li>
 High level of discretion in handling confidential information
 </li>
 <li>
 Strong communication skills, including drafting messages, note-taking, action item tracking, and follow-through
 </li>
 <li>
 This role requires travel and flexibility to adjust to changing plans as needed
 </li>
 <li>
 Strong interpersonal skills and ability to build rapport quickly and collaborate
 </li>
 <li>
 Proven experience in managing multiple tasks and meeting deadlines with accuracy
 </li>
 <li>
 A proactive, customer service-oriented mindset, with a strong sense of teamwork
 </li>
 <li>
 Demonstrated professionalism and strong professional etiquette
 </li>
 <li>
 Ability to adjust to changing priorities and schedules with ease
 </li>
 </ul>
 
 
 
</div>

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