executive office coordinator

Universal Alloy Corporation

<div>
 
 EXECUTIVE ASSISTANT/OFFICE COORDINATOR &ndash; 1st Shift
 
 
 
 
 Universal Alloy Corporation (UAC)
 
 
 
 
 SOAR with us: S
 
 afety,
 
 O
 
 wnership,
 
 A
 
 dvancement, and
 
 R
 
 espect&mdash;
 
 Supporting Leadership That Keeps Aerospace Moving.
 
 
 
 Are you ready to launch a career in aerospace manufacturing with a company that values your contribution and invests in your future? At Universal Alloy Corporation, we&rsquo;re looking for dedicated individuals who want to build a long-term career and
 
 SOAR
 
 with us.
 
 
 Universal Alloy Corporation (UAC) is a global aerospace manufacturer producing high-strength aluminum structural components for leading OEMs and Tier 1 suppliers. We are seeking a trusted, highly professional
 
 Executive Assistant / Office Coordinator
 
 to provide
 
 direct administrative support to the CEO
 
 while ensuring a polished, efficient front office environment.
 
 
 This role requires discretion, sound judgment, and the ability to prioritize executive-level work in a fast-paced manufacturing setting.
 
 
 
 Position Overview
 
 
 
 The Executive Assistant / Office Coordinator serves as the primary administrative partner to the CEO, supporting executive leadership, Board activities, and key visitors, while also coordinating front office operations. This role is highly visible and integral to the effectiveness of UAC&rsquo;s leadership team.
 
 
 
 Why SOAR with UAC?
 
 
 
 
 Safety First
 
 
 
 We prioritize a safe work environment and provide the training and equipment to protect our team.
 
 
 
 Ownership of Excellence
 
 
 
 We empower our employees to take pride in their work and strive for quality in every part produced.
 
 
 
 Advancement Through Innovation
 
 
 
 We offer clear pathways for growth and development within a cutting-edge industry.
 
 
 
 Respect for Craftsmanship
 
 
 
 We recognize and reward the skill, dedication, and hard work of our front-line team.
 
 
 
 Compensation &amp; Benefits
 
 
 
 Universal Alloy Corporation offers a comprehensive and rewarding benefits package designed to support your well-being and growth:
 
 
 <ul>
 <li>
 Competitive hourly pay (commensurate with experience)
 </li>
 <li>
 1st Shift: 8:00 AM &ndash; 5:00 PM, Monday&ndash;Friday
 </li>
 <li>
 Paid Time Off (PTO): Begin earning PTO after just 90 days of employment.
 </li>
 <li>
 Health Coverage: Access high quality and affordable medical, dental, and vision insurance to keep you and your family healthy.
 </li>
 <li>
 Retirement Savings: Enjoy a generous up to 10% employer match on 401(k) retirement contributions starting January 1, 2026.
 </li>
 <li>
 Your Time Matters: We value your time with paid holidays, breaks, and lunch periods that support your well-being.
 </li>
 <li>
 Personal Growth: Take advantage of tuition reimbursement and Volunteer PTO to invest in your future and give back to your community.
 </li>
 <li>
 And More: Discover additional perks that make UAC a great place to build your career.
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 
 Executive &amp; CEO Support (Primary)
 
 
 
 <ul>
 <li>
 Provide direct administrative support to the CEO, including complex calendar management, meeting coordination, and executive communications
 </li>
 <li>
 Prepare meeting materials, presentations, and correspondence for executive and Board meetings
 </li>
 <li>
 Coordinate Board of Directors and Executive Staff meetings, including agendas, logistics, travel, hospitality, and follow-up actions
 </li>
 <li>
 Handle sensitive and confidential information with the highest level of discretion and professionalism
 </li>
 <li>
 Serve as a trusted point of contact between the CEO and internal/external stakeholders
 
 
 </li>
 </ul>
 
 Office &amp; Front Desk Coordination
 
 
 
 <ul>
 <li>
 Maintain a professional, welcoming front office environment for executives, customers, candidates, and visitors
 </li>
 <li>
 Answer and route incoming calls with a professional and customer-focused approach
 </li>
 <li>
 Receive and coordinate outside visitors and vendors
 </li>
 <li>
 Collect, sort, and distribute incoming mail and packages
 </li>
 <li>
 Maintain office supplies and manage replenishment orders
 
 
 </li>
 </ul>
 
 Administrative &amp; Business Support
 
 
 
 <ul>
 <li>
 Provide administrative support to the CEO and executive leadership team as needed
 </li>
 <li>
 Manage executive and internal calendars for leadership meetings, customer visits, and internal events
 </li>
 <li>
 Coordinate internal corporate meetings, leadership events, and customer engagements
 </li>
 <li>
 Process invoices and administrative documentation as assigned
 </li>
 <li>
 Scan, file, and maintain electronic and physical records in accordance with company standards
 </li>
 <li>
 Promote and adhere to workplace safety policies
 </li>
 <li>
 Perform additional administrative duties as assigned
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High School Diploma or GED required; additional education or certifications preferred
 </li>
 <li>
 5+ years of experience in an Executive Assistant or senior administrative role, supporting senior leadership
 </li>
 <li>
 Demonstrated experience supporting executives and/or Board-level activities
 </li>
 <li>
 Excellent written, verbal, and interpersonal communication skills
 </li>
 <li>
 Strong organizational skills with the ability to manage competing priorities
 </li>
 <li>
 High level of professionalism, discretion, and judgment
 </li>
 <li>
 Proficiency in Microsoft Office and calendar management tools
 </li>
 <li>
 Experience in a manufacturing, industrial, or aerospace environment preferred
 
 
 </li>
 </ul>
 
 Safety Commitment
 
 
 
 All UAC employees must know and follow job safety procedures, attend required health and safety trainings, proactively promote safety at work, and promptly report actual and potential accidents and injuries. Employees must understand the PPE and wear it properly.
 
 
 
 Itar Requirements
 
 
 
 UAC has a responsibility to comply with all applicable requirements set forth by International Traffic Arms Regulations (ITAR). This position is subject to the International Traffic in Arms Regulations (ITAR) which requires U.S. person status. ITAR defines U.S. person as a U.S. citizen, U.S. Permanent Resident (i.e. &lsquo;Green Card Holder&rsquo;) Political Asylee, or Refugee. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process.
 
 
 
 EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION
 
 
 
 UAC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. UAC is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Human Resources department at 770-479-7230.
</div>

EXECUTIVE ASSISTANT/OFFICE COORDINATOR - 1st Shift

Confidential Government

<div>
 
 
 Job Summary
 
 
 
 
 
 
 Supports the effective governance and administrative operations of the Board by coordinating meetings, preparing documentation, ensuring compliance, and facilitating communication between the Board and executive management.
 
 
 
 
 
 
 Main Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Coordinate and organize Board and committee meetings
 </li>
 <li>
 Prepare agendas, board packs, and official documentation
 </li>
 <li>
 Record and maintain accurate minutes and resolutions
 </li>
 <li>
 Track implementation of Board decisions and action items
 </li>
 <li>
 Ensure compliance with governance frameworks and regulatory requirements
 </li>
 <li>
 Maintain confidential records and official Board documentation
 </li>
 <li>
 Liaise between Board members and executive leadership
 </li>
 <li>
 Support annual planning, reporting, and governance reviews
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Law, or related field
 </li>
 <li>
 2 &ndash; 4 years of experience in board affairs, governance, or executive office roles
 </li>
 <li>
 Strong knowledge of corporate governance practices
 </li>
 <li>
 Excellent documentation, communication, and organizational skills
 </li>
 <li>
 High level of professionalism and confidentiality
 </li>
 </ul>
 
 
</div>

Board Affairs Specialist

BALANI Custom Clothiers

<div>Job Title: Executive Assistant &amp; Administrative Coordinator
Reports to: Vice President of Balani Custom Clothiers
Location: Chicago, IL
Job Type: Full-Time, Exempt, In-Person
We are seeking a polished, proactive, and highly organized Executive Assistant &amp; Administrative Coordinator to support the Vice President of Balani Custom Clothiers. This role will help take the lead on managing the flow of projects, relationships, and other priorities that allows our leadership to focus on growing the brand.
JOB RESPONSIBILITIES:
<ul><li>Executive Assistant to the Vice President</li><li>
Monitor and manage the VP's email inbox - triaging incoming messages, flagging priority items requiring immediate attention and drafting responses with impeccable attention to tone, grammar and brand voice</li><li>
Vendor project management; keeping VP informed at every stage - proactively managing timelines, deliverables and driving projects to completion</li><li>
Manage complex calendars for the VP; including client meetings, vendor appointments, and Showroom events</li><li>
Attention to day-to-day office operations across Showroom locations, ensuring supplies, systems, and workflows run smoothly and consistently</li><li>
Continuously identify opportunities to streamline, challenge and improve internal processes</li><li>
Track action items, deadlines, and project milestones across multiple workstreams ensuring ongoing project movement</li><li>
Meet-and-greet clients creating a welcoming and professional environment</li><li>
Assist the Vice President and the marketing team with social media updates (including refreshing Facebook, Instagram, Twitter, etc.), sharing details about upcoming events and exciting news within the Balani community</li><li>
Must have ability to manage online CRM</li><li>
Responsibilities are not all-inclusive and will include other duties as assigned</li></ul>
IDEAL CHARACTERISTICS OF BALANI EMPLOYEES:
<ul><li>Proactive problem solver who takes initiative and anticipates needs instinctively</li><li>
Highly detail-oriented execution with strategic awareness</li><li>
Operates independently with strong decision making abilities</li><li>
Strong sense of ownership and accountability</li><li>
Systems oriented thinker with creative instincts</li><li>
Places importance on a routinely planned and organized day and life overall</li><li>
Prompt, reliable and accurate</li><li>
Calm, patient and emotionally aware</li><li>
Exudes top tier professionalism</li><li>
Brings positive energy and loves helping others</li></ul>
Education:
<ul><li>Bachelor's (Preferred)</li></ul>
Experience:
<ul><li>Brings 3+ years of experience as an Executive Assistant or Administrative Coordinator experience reflecting a strong grasp of administrative and operational functions</li><li>
Tech savvy; experience with various office equipment, such as printers, fax machines, projectors. Along with a solid proficiency in Microsoft Excel, Powerpoint and Google Suite</li><li>
Retail or similar industry experience a plus</li></ul>
Compensation:
<ul><li>$60,000-$75,000 annual salary; commensurate with experience</li></ul>
Benefits:
<ul><li>Medical, Dental, Vision, 401K, Life insurance</li></ul></div>

Executive Assistant & Administrative Coordinator

Karvel Consulting

Company: Karvel Consulting Location: DHA Phase 6, Karachi (Onsite) Job Type: Full-time Salary: PKR 70,000 &ndash; 80,000 per month Working Hours: 10:00 AM &ndash; 6:00 PMAbout the RoleKarvel Consulting is looking for a highly organized and proactive Operations &amp; Executive Assistant to support our leadership team and manage day-to-day administrative and operational tasks.This role combines executive support, office administration, and payroll coordination, making it ideal for someone who thrives in a fast-paced, multitasking environment.Key Responsibilities<ul><li>Manage calendars, schedules, and appointments for the executive team</li><li>Handle emails, calls, and correspondence professionally</li><li>Prepare reports, presentations, and internal documents</li><li>Coordinate meetings (agendas, minutes, follow-ups)</li><li>Support daily office operations and internal coordination</li><li>Assist in payroll processing and salary coordination</li><li>Ensure timely tax filings and compliance tasks</li><li>Track tasks, projects, and follow-ups across departments</li><li>Maintain confidentiality in all business matters</li></ul>Requirements<ul><li>1&ndash;2 years of experience in administrative, operations, or similar role</li><li>Strong organizational and multitasking skills</li><li>Good written and verbal communication skills</li><li>Proficiency in Microsoft Office (Excel, Word, GSuite)</li><li>Basic understanding of payroll or accounts is a plus</li><li>Ability to meet deadlines and work independently</li></ul>Who Should Apply?This role is ideal for candidates with experience as:<ul><li>Executive Assistant</li><li>Administrative Officer / Admin Executive</li><li>Office Coordinator</li><li>HR/Admin Assistant</li></ul>Additional Requirements<ul><li>Must be based in Karachi</li><li>Able to commute to DHA Phase 6</li></ul>Job Type: Full-timePay: Rs70,000.00 - Rs80,000.00 per monthApplication Question(s):<ul><li>Will you be able to reliably commute to DHA Phase 6, Karachi?</li></ul>Experience:<ul><li>Operations &amp; Executive Assistant: 1 year (Required)</li></ul>Work Location: In person

Operations & Executive Assistant

Consolidated Water Group

<div>Executive Assistant &amp; HR Coordinator
Reports To: Regional Vice President
Office Location: Frederick, Colorado
Classification: Exempt
Minimum Experience: 5 years
Standard Hours: 8:00 AM &ndash; 5:00 PM
Travel Required: Occasional
Compensation Range: $68,000 &ndash; $85,000 annually, commensurate with experience
Pursuant to the Colorado Equal Pay for Equal Work Act (C.R.S. &sect; 8-5-101 et seq.), the salary range for this position is provided above. Final compensation will be determined based on the candidate&rsquo;s qualifications, experience, and internal equity.
POSITION SUMMARY
The Executive Assistant &amp; HR Coordinator serves as a trusted operational partner to the Regional Vice President (RVP), providing high-level executive support and ensuring that leadership priorities, communications, and schedules are managed with precision and discretion. This role operates as the organizational backbone of the regional office, keeping executive operations running smoothly while also serving as a reliable first point of contact for routine HR processes.
The primary focus of this position is executive-level support. The HR component is intentionally bounded: this role handles administrative HR tasks, maintains compliance-related records, and facilitates routine people-operations processes, escalating more complex HR matters to the HR Manager. The ideal candidate is a proactive, detail-oriented professional who thrives in a dynamic environment, communicates clearly across levels, and takes genuine pride in making operations run efficiently.
KEY RESPONSIBILITIES
Executive &amp; Administrative Support<ul><li>
Manage the Regional Vice President&rsquo;s complex calendar, including scheduling meetings, resolving conflicts, and ensuring adequate preparation time for key commitments.</li><li>
Oversee and triage the RVP&rsquo;s email inbox, drafting responses, flagging priority items, and maintaining organized correspondence.</li><li>
Coordinate travel arrangements, itineraries, and logistics for the RVP and leadership team.</li><li>
Prepare reports, presentations, meeting agendas, and business correspondence on behalf of the RVP and Director of Operations.</li><li>
Serve as a communication hub, facilitating timely and clear coordination between the RVP and internal departments, external partners, and field teams.</li><li>
Anticipate the RVP&rsquo;s needs and proactively manage administrative priorities to support effective decision-making.</li><li>
Coordinate trade shows, networking events, marketing initiatives, and local business conferences in collaboration with the RVP.</li><li>
Assist with department budget planning by coordinating with Accounting to compile annual budget information and client reports.</li><li>
Maintain strict confidentiality and exercise sound judgment in handling sensitive information.</li></ul>
Operations Coordination<ul><li>
Support the RVP and Director of Operations with day-to-day administrative tasks and cross-functional coordination.</li><li>
Track and manage key operational, HR, and compliance deadlines across the regional office.</li><li>
Assist with company-wide system and process improvement initiatives to enhance efficiency and accuracy.</li><li>
Help maintain company policies and procedures manuals across multiple office locations.</li><li>
Liaise with HR, Accounting, and other departments to ensure smooth information flow and follow-through on action items.</li><li>
Support the hiring and training of administrative staff as needed.</li><li>
Assist with employee events, trainings, and engagement activities.</li></ul>
HR Process Support
This role supports, but does not own, HR functions. The focus is on administrative facilitation and process coordination, with escalation to the HR Manager for any complex or sensitive matters.<ul><li>
Assist with recruitment and onboarding administration, including scheduling interviews, coordinating new hire paperwork, I-9 verification, system access requests, and orientation logistics.</li><li>
Support offboarding processes and related administrative documentation.</li><li>
Maintain and update employee personnel files and HR records in compliance with Colorado recordkeeping requirements.</li><li>
Track employee certifications, licenses, training completions, and compliance deadlines, proactively flagging upcoming expirations to the appropriate parties.</li><li>
Serve as the first point of contact for routine HR and administrative questions, directing employees to the appropriate resources and escalating complex or sensitive matters to the HR Manager.</li><li>
Assist with distributing, collecting, and organizing employee forms, acknowledgments, and HR-related documentation.</li><li>
Monitor and maintain required federal and Colorado labor law postings in designated employee areas.</li><li>
Provide general administrative support to the HR Manager as directed.</li></ul>
EDUCATION &amp; QUALIFICATIONS<ul><li>
Education: Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field, or equivalent professional experience.</li><li>
Experience: Minimum 5 years in an executive assistant, administrative, or HR coordinator role; experience supporting senior leadership strongly preferred.</li><li>
HR Knowledge: Working familiarity with Colorado and federal employment laws, HR administrative processes, and HRIS systems (ADP preferred).</li><li>
Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); comfort with calendar management and communication tools.</li><li>
Communication: Excellent written and verbal communication skills; ability to draft professional correspondence and presentations on behalf of leadership.</li><li>
Organization: Exceptional attention to detail, ability to manage competing priorities, and a strong sense of urgency and follow-through.</li><li>
Discretion: Demonstrated ability to handle confidential and sensitive information with professionalism and sound judgment.</li></ul>
WORK CONDITIONS<ul><li>
Based in Frederick, Colorado; on-site presence required during standard business hours.</li><li>
Standard office environment with occasional lifting or moving of materials.</li><li>
May require occasional travel to other company locations or events.</li><li>
Some flexibility may be required during periods of elevated activity, special projects, or key deadlines.</li></ul>
This job description is intended to describe the general nature and level of work performed. It is not an exhaustive list of all responsibilities, duties, or qualifications</div>

Executive Assistant and HR Coordinator

Steel Force Building Materials Trading

Position: Purchase Executive / CoordinatorWe are looking an experienced Purchase Executive / Coordinator preferably from hardware and construction items industry to handle our company's procurement activities. The Senior Purchase Executive's responsibilities include developing purchasing strategies, maintaining positive relationships with suppliers, coordinating with internal teams regarding their supply needs, and overseeing the purchasing team in their daily activities.The candidate shall be willing to relocate to any location based on the requirements of the Company.Job Description:<ul><li>Developing and implementing purchasing strategies.</li><li>Managing daily purchasing activities, supervising staff, and allocating tasks.</li><li>Managing supplier relations and negotiating contracts, prices, timelines, etc.</li><li>Maintaining the supplier database, purchase records, and related documentation.</li><li>Coordinating with inventory control to determine and manage inventory needs.</li><li>Managing the maintenance of office/manufacturing equipment and machinery.</li><li>Ensuring that all procured items meet the required quality standards and specifications.</li><li>Preparing cost estimates and managing budgets.</li><li>Working to improve purchasing systems and processes.</li><li>Training new employees in the purchasing process and how to use the purchasing system.</li></ul>Qualification &amp; Skills Requirements:<ul><li>Degree in business administration or a related field.</li><li>Experience as a purchasing manager or in a similar position.</li><li>Deep knowledge of inventory and supply chain management.</li><li>Supervisory and management experience.</li><li>Proficiency in Microsoft Office and purchasing software.</li><li>Excellent communication skills, both written and verbal.</li><li>Strong critical thinking and negotiation skills.</li><li>Strong planning and organizational skills.</li><li>Ability to work independently.</li></ul>Job Types: Full-time, PermanentPay: From ﷼2,000.00 per monthWork Location: In person

Purchase Executive

IIQAFGROUP

<div>
 
 Company:
 
 IIQAF Group
 
 
 
 Location:
 
 Abu Dhabi, UAE
 
 
 
 Industry:
 
 Leisure / Travel
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 Job Overview
 
 
 
 IIQAF Group is seeking a highly organized and detail-oriented
 
 Logistics Coordinator in Abu Dhabi
 
 to support our leisure and travel operations. The ideal candidate will have experience in
 
 logistics coordination, supply chain management, transportation planning, inventory tracking, and operations support
 
 .
 
 
 This role is ideal for candidates searching for
 
 Logistics Coordinator jobs in Abu Dhabi, Supply Chain Coordinator UAE, Operations Coordinator roles, Travel Logistics jobs, or Logistics Executive positions in UAE
 
 .
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Coordinate and manage logistics operations, transportation, and deliveries
 </li>
 <li>
 Plan and schedule shipments, routes, and travel-related logistics
 </li>
 <li>
 Track shipments and ensure timely delivery of goods and services
 </li>
 <li>
 Maintain accurate logistics records, reports, and documentation
 </li>
 <li>
 Coordinate with vendors, suppliers, and internal teams
 </li>
 <li>
 Monitor inventory levels and manage stock movement
 </li>
 <li>
 Resolve logistics issues and delays efficiently
 </li>
 <li>
 Ensure compliance with UAE logistics and safety regulations
 </li>
 <li>
 Support overall operational efficiency in travel and leisure services
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Logistics, Supply Chain Management, Business Administration, or related field
 </li>
 <li>
 Experience in travel, tourism, or hospitality industry preferred
 </li>
 <li>
 Strong organizational and problem-solving skills
 </li>
 <li>
 Proficiency in logistics software and Microsoft Office (Excel, Word)
 </li>
 <li>
 Excellent communication and coordination abilities
 </li>
 <li>
 Ability to work in a fast-paced environment
 </li>
 <li>
 UAE experience preferred
 </li>
 </ul>
</div>

Logistics Coordinator

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