executive office manager

Shine Master Car Wash LLC

Job Title: Executive Assistant &amp; Office Manager (Female Only)Location: Abu Dhabi Department: Executive Office Reports To: CEORole OverviewWe are seeking a highly organized and proactive Executive Assistant &amp; Office Manager (Female) to support the CEO in overseeing multiple group companies, including a mobile car wash business, a general maintenance company, and an accounting firm. This role requires a professional who can manage daily office operations, coordinate directly with the CEO, and act as a trusted right hand in ensuring smooth business operations. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities simultaneously.Key Responsibilities<ul><li>Act as the primary point of contact and coordinator for the CEO across all business activities.</li><li>Manage day-to-day office operations and ensure efficient workflows across all group companies.</li><li>Schedule and organize meetings, travel, and appointments for the CEO.</li><li>Draft, review, and manage emails, reports, and correspondence on behalf of the CEO.</li><li>Support business operations by coordinating between teams (car wash, maintenance, and accounting).</li><li>Handle social media management and support marketing-related activities when required.</li><li>Maintain confidentiality and handle sensitive business information with discretion.</li><li>Track deadlines, follow-ups, and ensure the CEO is always prepared and informed.</li><li>Assist in special projects and ensure seamless execution of CEO&rsquo;s priorities.</li></ul>Qualifications &amp; Skills<ul><li>Minimum 4 years of experience as an Executive Assistant, Office Manager, or in a similar role.</li><li>Excellent English communication skills (verbal and written).</li><li>Arabic proficiency is an advantage.</li><li>Strong organizational skills with the ability to multi-task and prioritize effectively.</li><li>High attention to detail, proactive, and solution-oriented.</li><li>Proficiency in MS Office, scheduling tools, and social media platforms.</li><li>Professional demeanor, strong interpersonal skills, and the ability to work independently.</li></ul>What We Offer<ul><li>Competitive salary package.</li><li>Opportunity to work directly with the CEO and gain exposure to multiple industries.</li><li>A supportive and dynamic work environment.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Executive Assistant/Office Manager

Relm Insurance

<div>
 
 
 
 WHO WE ARE
 
 
 
 
 Domiciled in Bermuda, with offices in London, Miami, New York and Dubai, Relm Insurance Ltd. (&ldquo;Relm&rdquo;) is the first IIGB (Innovative Insurer General Business) insurer regulated by the Bermuda Monetary Authority (&ldquo;BMA&rdquo;). Since inception, Relm has remained focused on its Vision of &ldquo;
 
 Making Innovation Resilient&rdquo;
 
 by providing insurance to companies pioneering new technology frontiers in over 35 countries around the world. Relm&rsquo;s dynamic global team has executed market-leading insurance solutions for companies operating in web3, AI, financial technology, biotech and other important emerging sectors.
 
 
 
 
 
 
 
 WHAT WE ARE LOOKING FOR
 
 
 
 
 At Relm Insurance Ltd, our Mission is &ldquo;
 
 To contribute to the building of the future by creating solutions for complex risks in innovative markets.&rdquo;
 
 As we continue leading the way in emerging industries, we are seeking a highly organized, proactive, and discreet Executive Assistant / Office Manager to support our CEO and oversee the smooth operation of our Dubai office. This is a dual-role position ideal for someone who thrives in a dynamic startup-like setting, can manage competing priorities, and has a genuine passion for creating efficient and well-run work environments.
 
 
 At Relm, we believe in fostering a diverse and inclusive culture, where everyone is empowered to bring their unique perspectives and ideas. Our core values of
 
 Accountability, Collaboration, Curiosity &amp; Creativity
 
 , and
 
 Courage &amp; Optimism
 
 are central to who we are, and we strive to bring these values to life every day.
 
 
 We bring these values to life every day &mdash; whether by collaborating on innovative solutions, tackling challenges with optimism, or pushing boundaries with creativity and courage.
 
 
 
 
 
 
 
 WHAT YOU WILL DO
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the CEO, including calendar management, scheduling meetings, and arranging travel logistics.
 </li>
 <li>
 Support with the preparation of correspondence, reports, presentations, and other documents as required.
 </li>
 <li>
 Act as a liaison between executives and internal/external stakeholders, handling communications with professionalism and confidentiality.
 </li>
 <li>
 Assist in preparing for meetings, ensuring all materials are organized and distributed timely.
 </li>
 <li>
 Oversee daily office operations to ensure efficiency, cleanliness, and a positive working environment.
 </li>
 <li>
 Manage office supplies, equipment, and facilities maintenance, ensuring adequate stock and functionality.
 </li>
 <li>
 Coordinate office events, meetings, and conferences, including logistics and catering arrangements.
 </li>
 <li>
 Implement and maintain office policies and procedures to support operational excellence.
 </li>
 <li>
 Assist in recruitment and onboarding process for new employees by coordinating job postings, scheduling interviews, and corresponding with candidates.
 </li>
 <li>
 Ensure the implementation of company HR policies and procedures at the local level.
 </li>
 <li>
 Manage confidential information with discretion and professionalism.
 </li>
 <li>
 Handle incoming inquiries and requests, prioritizing and resolving them efficiently.
 </li>
 <li>
 This is a
 
 full-time, in-office role (5 days/week)
 
 based in
 
 DIFC, Dubai.
 
 </li>
 </ul>
 
 
 
 
 
 
 WHAT YOU BRING TO THE TABLE:
 
 
 
 <ul>
 <li>
 3-5 years of experience as an Executive Assistant to a senior executive, with office management responsibilities.
 </li>
 <li>
 Exceptional organizational and project management skills, with a keen eye for detail and the ability to manage multiple priorities effectively.
 </li>
 <li>
 Proven expertise in vendor management, ensuring seamless coordination and service delivery.
 </li>
 <li>
 Strong communication skills, with the ability to engage effectively across all levels of the organization, including executive leadership.
 </li>
 <li>
 Ability to remain calm under pressure, demonstrating strong problem-solving skills in fast-paced and dynamic environments.
 </li>
 <li>
 Excellent written and verbal communication skills (Arabic is a plus).
 </li>
 <li>
 Tech-savvy: proficient in Microsoft Office Suite and other productivity tools.
 </li>
 <li>
 Experience working in an international or fast-growth company is preferred.
 </li>
 <li>
 UAE experience and knowledge of local administrative requirements are advantageous.
 </li>
 </ul>
 
 
 
 
 
 
 WHY YOU&rsquo;LL LOVE WORKING WITH US
 
 
 
 
 At Relm, we are not just another insurance company &ndash; we&rsquo;re a team of innovators, creators, and collaborators who are redefining what&rsquo;s possible in the industry. We value each individual&rsquo;s unique skills and experiences and offer a workplace where creativity, innovation and diversity are at the heart of everything we do.
 
 
 We are deeply committed to fostering an inclusive culture where every team member feels valued, supported, and empowered to do their best work. At Relm, you will have the opportunity to grow in your career, play a role in an industry transformation, and contribute to a team that celebrates creativity, collaboration, and innovation.
 
 
 
 
 
 
 
 WHAT WE OFFER
 
 
 
 <ul>
 <li>
 
 Generous Paid Time Off (PTO):
 
 You&rsquo;ll receive 28 days of Paid Time Off (PTO) annually, giving you the flexibility to take care of personal matters or vacation.
 </li>
 <li>
 
 Full Health Coverage:
 
 The company fully covers your medical, dental, vision, life, and disability insurance to ensure you and your family are well taken care of.
 </li>
 <li>
 
 Paid Sick Days:
 
 60 paid sick day as per the DIFC employment law.
 </li>
 <li>
 
 Professional Development &amp; Mentorship
 
 : We invest in your growth through professional development opportunities, training, and mentorship programs, helping you advance in your career.
 </li>
 <li>
 
 Wellness Stipend:
 
 Take care of yourself with a monthly wellness stipend to support your health and well-being.
 </li>
 <li>
 
 Your Voice Matters:
 
 Work in an environment where your opinions and ideas are valued and play a crucial role in driving the success of our team.
 </li>
 <li>
 
 Endless Growth Opportunities:
 
 Enjoy a multitude of career growth opportunities, ensuring that you have the resources to thrive and advance within the company.
 </li>
 </ul>
 
 
 
 
 At Relm, you won&rsquo;t just join a company - you&rsquo;ll be part of a team that&rsquo;s shaping the future. If you&rsquo;re ready to make an impact, we&rsquo;d love to hear from you.
 
</div>

Executive Assistant / Office Manager

Binge Consulting

Job Description: Executive Assistant (EA)Location: MumbaiWebsite: www.splendour.co.inAbout Splendour LivingAt Splendour Living, we bring together creative visionaries and operational experts to deliver projects that redefine design and execution in the luxury space.Role OverviewWe are seeking an Executive Assistant to work closely with senior management in a fast-paced business environment. This role requires strong business acumen, communication skills, and the ability to manage strategic priorities with professionalism.Key Responsibilities<ul><li>Manage executive calendars, meetings, and high-level communication.</li><li>Prepare presentations, reports, and business documents.</li><li>Support in meeting coordination, minutes, and action tracking.</li><li>Liaise between leadership and internal/external stakeholders.</li><li>Conduct research and compile information for decision-making.</li></ul>Qualifications<ul><li>Undergraduate/Graduate degree.</li><li>Excellent verbal and written communication in English.</li><li>Strong organizational and multitasking skills.</li></ul>Experience<ul><li>1&ndash;2 years of experience as an Executive Assistant or in a business support role.</li><li>Exposure to corporate environments or hospitality/luxury industries preferred.</li></ul>Job Types: Full-time, Permanent, FresherPay: &#8377;20,000.00 - &#8377;35,000.00 per monthBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Mack & Associates, Ltd.

<div>
 
 An elite private equity firm in the heart of Chicago is seeking a sharp, polished, and proactive Executive Assistant / Office Manager to join their high-performing team. This hybrid role is a unique opportunity for a driven professional who thrives in a fast-paced environment and enjoys wearing many hats. Acting as the right hand to senior leadership and the operational backbone of the office, this individual will play a critical role in keeping both executives and the office running seamlessly. This is more than just a support role&mdash;it&rsquo;s a chance to become an integral part of a prestigious firm known for its excellence, professionalism, and collaborative culture. This position offers a competitive pay rate of $100-120k, commensurate with experience. A comprehensive benefits package is offered including but not limited to medical and dental insurance as well as generous PTO.
 
 
 
 
 
 
 
 Key Responsibilities of the Executive Assistant / Office Manager:
 
 
 
 <ul>
 <li>
 Deliver high-level executive support, including complex calendar management, travel coordination, and meeting logistics
 </li>
 <li>
 Prepare polished correspondence, reports, and high-impact presentations
 </li>
 <li>
 Process expenses and manage vendor invoices with accuracy and timeliness
 </li>
 <li>
 Serve as a liaison between executives and internal/external stakeholders&mdash;including investors and portfolio companies
 </li>
 <li>
 Lead all aspects of office operations to ensure a well-organized, professional, and efficient environment
 </li>
 <li>
 Maintain office supplies, coordinate equipment servicing, and manage vendor relationships
 </li>
 <li>
 Organize firmwide events, board meetings, and special projects with finesse and attention to detail
 </li>
 <li>
 Uphold the firm&rsquo;s high standards of excellence in both client-facing and behind-the-scenes responsibilities
 </li>
 <li>
 Supervise interns, administrative staff, or third-party vendors as needed
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications of the Executive Assistant / Office Manager:
 
 
 
 <ul>
 <li>
 A minimum of 5 years of experience in an Executive Assistant and/or Office Manager role, ideally within private equity, investment banking, or a similar fast-paced environment
 </li>
 <li>
 Discretion, professionalism, and a track record of handling confidential information with care
 </li>
 <li>
 Impeccable organizational skills and the ability to manage multiple priorities without missing a beat
 </li>
 <li>
 Strong communication skills&mdash;both written and verbal&mdash;with an eye for polished presentation
 </li>
 <li>
 Proficiency in Microsoft Office Suite and familiarity with expense/calendar tools like Concur and Outlook
 </li>
 <li>
 A confident, service-oriented mindset and a proactive approach to problem-solving
 </li>
 </ul>
 
 
 
 
 P-15
 
</div>

Procapita Group

<div>
 
 We are seeking a
 
 dedicated professional who thrives in fast-paced environments
 
 , someone who can ensure the
 
 seamless coordination and efficiency of a leading regional company
 
 .
 
 
 As
 
 Office Manager
 
 , you will be entrusted with orchestrating executive operations &mdash; managing schedules, priorities, and critical workflows with precision and discretion. This role requires a
 
 high level of commitment, adaptability, and professional maturity
 
 .
 
 
 
 
 
 
 
 Role Highlights:
 
 
 
 <ul>
 <li>
 Full ownership of
 
 daily, weekly, and monthly planning
 
 , ensuring smooth operations and flawless execution.
 </li>
 <li>
 
 High availability and responsiveness
 
 , aligning with the dynamic pace of senior leadership.
 </li>
 <li>
 Excellent command of
 
 English and Arabic
 
 ; additional languages are an advantage.
 </li>
 <li>
 Proficiency in developing
 
 impactful presentations
 
 , conducting
 
 Excel-based data analysis
 
 , and delivering executive insights.
 </li>
 <li>
 Expertise in managing calendars, memberships, communications, and executive coordination.
 </li>
 <li>
 Strong resilience, attention to detail, and the ability to perform under extended working hours.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us
 
 
 
 The Office Manager role is designed for a professional who brings structure, foresight, and reliability to an evolving business environment. This position is not limited to administration &mdash; it is about
 
 enabling efficiency, safeguarding priorities, and ensuring seamless execution across the organization
 
 .
 
 
 
 
 
 Based in Kuwait with no travel requirements, this opportunity allows you to remain fully focused on delivering impact at the highest level of operations.
 
 
 
 
 
 If you excel at turning complexity into clarity, managing with discretion, and supporting leadership with precision, this role offers the platform to demonstrate your influence and effectiveness.
 
</div>

Office Manager

Kalogon

<div>Kalogon, a smart seating startup based in Melbourne, is hiring an Executive Assistant/Office Manager to help manage schedules, travel, and serve part of the team who helps things run smoothly. The ideal candidate has supported a CEO or other similar executives as well as managed general office operations.
The scope is broad and every day is different! You might be figuring out how to move 25 people and their offices, writing a policy for visitors, negotiating with a travel partner, juggling meetings for the CEO, or doing an ad hoc project for the VP of Business Development and Finance.
This is a high-trust, high-autonomy role for someone who thrives in a fast-moving environment, brings excellent judgment to the table, and knows when to take initiative&mdash;and when to check in. You have to be comfortable knowing the job on day 1 will be different on day 30 &ndash; and that you get to drive that change too.<h2 class="jobSectionHeader">
What You&rsquo;ll Do</h2>
Executive &amp; Leadership Support<ul><li>
Manage CEO's inbox, filtering and prioritizing communications to ensure efficient workflow</li><li>
Coordinate complex calendar management, scheduling meetings and optimizing time allocation</li><li>
Process and submit expense reports with attention to detail and following company policies and understanding of financial categorization</li><li>
Plan and coordinate travel arrangements, including flights, accommodations, and itineraries</li><li>
Maintain CEO to do list and schedule heads down time</li><li>
Help Leadership and Executive team by flagging conflicting priorities</li><li>
Ad hoc projects for CEO and Executive team</li></ul>
Office Operations &amp; Facilities<ul><li>
Oversee facilities maintenance and coordinate with vendors for repairs and improvements</li><li>
Maintain building access codes and keys for new employees/contractors</li><li>
Manage real estate responsibilities including rent payments, utility coordination, and landlord communications</li><li>
Ensure team has necessary office supplies, equipment, and ensure optimal working conditions for all staff</li><li>
Work with leadership team to ensure we create a productive and welcoming environment</li><li>
Work with marketing team on in-office events</li><li>
Support various ad-hoc projects and initiatives as needed</li><li>
Coordinate interview scheduling and recruitment logistics</li><li>
Guide new employees through in-office orientation</li><li>
Serve as backup for shipping and receiving</li></ul><h2 class="jobSectionHeader">
Skills &amp; Experience</h2><ul><li>
3+ years of experience as an Executive Assistant, Office Manager, or similar role</li><li>
Proven experience supporting C-level executives with complex scheduling and communication needs</li><li>
Strong organizational skills with exceptional attention to detail</li><li>
Excellent ability to collaborate with coworkers and outsider partners via all appropriate communication channels</li><li>
Proficiency in calendar management tools, expense reporting systems, and standard office software</li><li>
Experience with facilities management and vendor coordination</li><li>
Travel planning and coordination experience</li><li>
Ability to handle sensitive and confidential information with discretion</li><li>
Good judgment for both prioritization and when to seek wisdom/guidance/help on projects</li></ul><h2 class="jobSectionHeader">
Employment Details</h2>
This is a full time, in-office role based in the Kalogon offices in Melbourne, Florida. 
 
Kalogon offers a competitive salary and benefits package.
Other benefits include:<ul><li>
Equity</li><li>
401k with matching</li><li>
20 days off per year</li><li>
5 all-team holidays, 3 floating holidays</li></ul>
Reports To: CEO
Work with: Executive Team, Leadership Team, and basically the entire company! 
 
About the company and our products
Kalogon is a venture-backed small business based in Melbourne, Florida, composed of top engineering talent from SpaceX, NASA, and Siemens. Our mission is to eliminate the stresses of sitting and improve health through inventive seating technology.
Kalogon&rsquo;s flagship medical product is a customized smart cushion, Orbiter Med, that relieves pain and fatigue experienced by individuals who use wheelchairs. We have three other products in the medical space: Bondar (back support), Booster (smart cushion accessory), and our original Orbiter (smart cushion).
Beyond healthcare, we&rsquo;re expanding into defense and aviation with three U.S. Air Force Direct to Phase II SBIR contracts to design custom seating for B-52 and E-4B aircrew, and a commercial aviation proof of concept.
Our product, development, and production teams leverage lean startup methodology to rapidly improve our technology in close partnership with our customers and partners. At the core of our approach is empathy-driven design, ensuring that we deeply understand the challenges our users face and create solutions that directly address their needs, enhancing both comfort and quality of life.
Learn more at www.kalogon.com/careers
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EA/Office Manager

Misr Technology Services

<div>
 
 Role Overview:
 
 
 
 We are seeking a highly experienced and professional
 
 Chairman &amp; CEO Office Manager
 
 to provide comprehensive support to the Chairman &amp; CEO&rsquo;s office. The ideal candidate will be exceptionally organized, detail-oriented, and able to manage multiple priorities while maintaining a high level of discretion and confidentiality. This role requires prior experience in managing executive-level offices with efficiency and professionalism.
 
 
 
 Job Responsibilities:
 
 
 
 <ul>
 <li>
 Manage the Chairman &amp; CEO&rsquo;s daily schedule and calendar, ensuring effective time management and prioritization
 </li>
 <li>
 Coordinate meetings, prepare agendas, and ensure all logistics and materials are in place
 </li>
 <li>
 Handle office management tasks, ensuring smooth operations of the Chairman &amp; CEO&rsquo;s office
 </li>
 <li>
 Draft, review, and prepare reports, letters, and official communications
 </li>
 <li>
 Organize and maintain filing systems (both electronic and physical) for easy retrieval of documents
 </li>
 <li>
 Support the execution and coordination of projects assigned by the Chairman &amp; CEO
 </li>
 <li>
 Serve as the first point of contact for internal and external stakeholders, ensuring professional communication
 </li>
 <li>
 Uphold strict confidentiality, exercising discretion in handling sensitive information
 </li>
 <li>
 Reporting line: Chief of Staff
 
 
 </li>
 </ul>
 
 Skills &amp; Qualifications:
 
 
 
 <ul>
 <li>
 At least 7 years of proven experience working specifically as an Office Manager in a Chairman &amp; CEO office or similar role
 </li>
 <li>
 Excellent organizational and time management skills, with the ability to handle competing priorities
 </li>
 <li>
 Strong written and verbal communication skills in both Arabic and English
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
 </li>
 <li>
 Exceptional interpersonal skills, with the ability to build positive relationships at all levels
 </li>
 <li>
 High attention to detail and accuracy in all tasks
 </li>
 <li>
 Demonstrated ability to work independently and maintain professionalism under pressure
 </li>
 <li>
 Commitment to confidentiality and discretion
 
 
 </li>
 </ul>
 Powered by JazzHR
 
 
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</div>

Chairman & CEO Office Manager

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