executive operations coordinator

Hospitality Health ER

Executive Assistant &amp; Operations Coordinator Position Summary We are seeking a high-energy, solutions-driven Executive Assistant and Operations Coordinator to serve as the right hand to the Director of Nursing (DON) while leading front desk operations. This role is ideal for someone who thrives in a fast-paced healthcare environment and leads by example. You will support executive-level administrative needs while also stepping into daily operations to ensure the front desk and patient experience run smoothly. This is not a passive administrative role. The ideal candidate is proactive, intuitive, and hands-on, with strong leadership skills and a willingness to step in wherever needed to support the team. Executive Assistant | Operations Coordinator | Front Desk Lead | Patient Experience | Workflow | Leadership | Proactive | Intuitive | Results-Driven | Energetic | Service-Focused Key Responsibilities Executive and Administrative Support Provide direct administrative support to the Director of Nursing Assist with scheduling, communication, reporting, and operational follow-ups Anticipate needs and proactively manage priorities Serve as a liaison between departments to support communication and execution Front Desk Leadership Lead and support the front desk team to ensure a high-quality patient experience Maintain accountability for front desk coverage, workflow, and performance Step in to support front desk operations during high volume or staffing gaps Coach team members and reinforce expectations and standards Operational Support Act as an extension of the DON in daily operations Assist with patient needs, room turnover, and overall clinic flow as needed Identify inefficiencies and take initiative to improve processes Help maintain an organized, responsive, and patient-focused environment Flexibility and Coverage Adjust schedule as needed to support operational demands Fill in for call-ins or staffing gaps, including front desk coverage Support the team during peak times or unexpected challenges What We Are Looking For Bubbly, energetic, and engaging personality Strong initiative and follow-through Highly intuitive and able to anticipate needs Hands-on leader who leads by example Comfortable balancing administrative work with frontline support Ability to maintain professionalism and appropriate workplace boundaries Strong sense of ownership, urgency, and accountability Ability to thrive in a fast-paced environment Non-Negotiables Willingness to step in and do whatever it takes to support operations Must remain engaged and proactive throughout the workday Ability to hold others accountable while maintaining a positive team environment Reliable and flexible with scheduling based on business needs Preferred Qualifications Experience in hospitality, customer-first setting Experience supporting executive leadership Previous front desk or patient-facing leadership experience Strong organizational and communication skills Why This Role Matters This role is critical to the success of the ER. You will serve as a key partner to leadership, a support system for the team, and a champion of the patient experience. If you take pride in being dependable, proactive, and all-in, this is an opportunity to make a meaningful impact. Compensation &amp; Benefits Salary commensurate with experience 401(k) with company match Comprehensive benefits Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Hospitality Health ER is an equal opportunity employer inclusive of female, minority, disability and veterans, (M/F/D/V). Hiring, promotion, transfer, compensation, benefits, discipline, termination and all other employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, age, disability, national origin, citizenship/immigration status, veteran status or any other protected status.

Executive Assistant & Operations Coordinator

Experian

<div>In this role, you will report to and provide high‑level, strategic administrative and operational support to the Global General Counsel (GGC), a senior executive overseeing global Legal and Compliance functions. You will acts as a trusted partner to the GGC, enabling focus on strategic priorities while ensuring seamless day‑to‑day operations across a complex, multinational environment.
This is a hybrid role working 3-4 days a week from our Costa Mesa location.
Key Responsibilities
Executive &amp; Calendar Management<ul><li>
Proactively manage the Global General Counsel's complex, global calendar, prioritizing meetings across time zones and balancing strategic, operational, and regulatory commitments</li><li>
Anticipate scheduling conflicts and resolve them independently</li><li>
Coordinate global travel arrangements, visas, itineraries, and expenses</li></ul>
Project &amp; Operational Support<ul><li>
Provide project management support for Legal and Compliance initiatives, including tracking deliverables, timelines, and action items</li><li>
Prepare, edit, and format high‑quality presentations, reports, and briefing materials for executive leadership, Board, and external stakeholders</li><li>
Support preparation for Board and committee meetings, including agendas, materials, and follow‑ups</li><li>
Partner with Legal Operations, Compliance, and cross‑functional teams to drive execution of key priorities</li></ul>
Communication &amp; Stakeholder Management<ul><li>
Serve as a key point of contact for internal and external stakeholders on behalf of the Global General Counsel</li><li>
Draft and review professional communications, ensuring clarity, and tone</li><li>
Manage sensitive and confidential information</li></ul>
Digital Enablement &amp; Tools<ul><li>
Leverage advanced capabilities of the Microsoft 365 suite (Outlook, PowerPoint, Excel, Word, Teams) to streamline workflows and enhance productivity</li><li>
Use Copilot and AI tools to support content creation, meeting preparation, summarization, and data analysis</li><li>
Design visually compelling presentations and materials using Canva and other visual tools</li></ul>
Team Collaboration<ul><li>
Collaborate with other Executive Assistants, providing back‑up support when needed</li><li>
Provide on-site support in the Costa Mesa office and other locations for executive meetings and team events</li><li>
Share best practices, tools, and process improvements across the EA community</li><li>
Support onboarding and knowledge transfer for new leaders or team members</li></ul> 
 
<div>About Experian</div> 
Experian is a global data and technology company, powering opportunities for people and businesses around the world. We help to redefine lending practices, uncover and prevent fraud, simplify healthcare, create marketing solutions, and gain deeper insights into the automotive market, all using our unique combination of data, analytics and software. We also assist millions of people to realize their financial goals and help them save time and money.
We operate across a range of markets, from financial services to healthcare, automotive, agribusiness, insurance, and many more industry segments.
We invest in people and new advanced technologies to unlock the power of data. As a FTSE 100 Index company listed on the London Stock Exchange (EXPN), we have a team of 22,500 people across 32 countries. Our corporate headquarters are in Dublin, Ireland. Learn more at experianplc.com. 
 
<div>Experience and Skills</div> 
<ul><li>Bachelor's degree or equivalent experience</li><li>
Minimum 5 years of experience supporting senior executives (C‑suite or equivalent) in a fast‑paced, complex organization</li><li>
Project management experience</li><li>
Proven experience proactively managing executive calendars and logistics at a senior level Advanced‑level user of Microsoft 365, including Outlook, PowerPoint, Excel, Word, and Teams Hands‑on experience using Copilot and AI‑enabled tools to improve efficiency and quality of work</li><li>
Experience using Canva to create visually engaging presentations</li><li>
Experience collaborating with and serving as a back‑up for other Executive Assistants</li></ul> 
 
<div>Additional Information 
</div> 
Benefits/Perks:<ul><li>
Great compensation package and bonus plan.</li><li>
Core benefits including medical, dental, vision, and matching 401K.</li><li>
Flexible work environment, ability to work remote, hybrid or in-office.</li><li>
Flexible time off including volunteer time off, vacation, sick and 12-paid holidays.</li><li>
Explore all our exciting benefits here: https://yourexperianbenefits.com/cand-index.html.</li></ul>
At Experian, our people and culture set us apart. We're deeply committed to creating an environment where everyone feels they belong and can excel. From inclusion and authenticity to work/life balance, development, wellness, collaboration, and recognition, we focus on what truly matters. Our people-first approach has earned us global recognition: World's Best Workplaces&trade; 2024 (Fortune Top 25), Great Place To Work&trade; 2025 in 26 countries, and Glassdoor Best Places to Work 2024, among others.
Want to see what life at Experian is really like? Explore Experian Life on social or visit our Careers Site.
Our compensation reflects the cost of labor across several U.S. geographic markets. The base pay range for this position is listed above. Within this range, individual pay is determined by work location and additional factors such as job-related skills, experience, and education. You will be also eligible for a variable pay opportunity.
Experian is proud to be an Equal Opportunity Employer for all groups protected under applicable federal, state and local law, including protected veterans and individuals with disabilities. If you have a disability or special need that requires accommodation, please let us know at the earliest opportunity.
#LI-Hybrid</div>

Executive Assistant (Hybrid)

InRhythm

<div>
 
 
 Who We Are
 
 
 
 InRhythm&rsquo;s mission is to make a dent in the digital economy. We partner with Fortune 50 enterprises and high-growth startups to bring the next generation of digital products and platforms to market. Our teams work on mission-critical initiatives that change the way people live and work.
 
 
 
 
 
 Our culture is built around thought leadership, entrepreneurial thinking, and a commitment to excellence. People who join InRhythm don&rsquo;t just take a job &mdash; they join a community focused on building meaningful impact.
 
 
 
 
 
 
 The Office of the Founder
 
 
 
 The Office of the Founder exists to enable the strategic priorities, relationships, and long-term vision of InRhythm&rsquo;s founder.
 
 
 We are seeking a Personal &amp; Executive Assistant to the Founder who will play a critical role in ensuring that the Founder&rsquo;s time, energy, and attention are focused on the highest-impact activities for both the business and personal life.
 
 
 
 
 
 This role sits at the intersection of executive operations, personal support, and strategic coordination and follow-up, ensuring that the Founder can operate at peak effectiveness while maintaining strong personal and family rhythms.
 
 
 
 
 
 
 Core Responsibilities
 
 
 
 
 
 
 
 Executive Operations &amp; Strategic Support
 
 
 
 Serve as a force multiplier for the Founder by managing priorities, protecting focus time, and ensuring strategic initiatives move forward.
 
 
 
 
 
 Responsibilities include:
 
 <ul>
 <li>
 Meticulously manage the Founder&rsquo;s calendar, ensuring time is allocated to the highest-impact priorities
 </li>
 <li>
 Ensure the Founder&rsquo;s schedule includes protected time for strategic thinking and planning
 </li>
 <li>
 Prepare materials and context ahead of meetings
 </li>
 <li>
 Ensure each meeting has:
 </li>
 <li>
 Clear purpose
 </li>
 <li>
 Defined outcomes
 </li>
 <li>
 Prepared agenda
 </li>
 <li>
 Follow-up actions
 </li>
 <li>
 Track key follow-ups and ensure progress across initiatives
 </li>
 <li>
 Coordinate internal meetings with executive leadership and operational teams
 </li>
 <li>
 Assist with capturing action items and ensuring execution across stakeholders
 </li>
 </ul>
 
 
 
 
 
 Time, Calendar &amp; Meeting Management
 
 
 
 Ensure the Founder&rsquo;s time is spent on the most meaningful and impactful activities.
 
 
 Responsibilities include:
 
 <ul>
 <li>
 Manage all personal and professional calendar logistics
 </li>
 <li>
 Coordinate internal and external meetings
 </li>
 <li>
 Prioritize client-facing and strategic engagements
 </li>
 <li>
 Serve as a gatekeeper for incoming requests
 </li>
 <li>
 Coordinate weekly and daily schedule reviews with internal team members
 </li>
 <li>
 Maintain alignment between weekly strategic intent and daily activities
 </li>
 </ul>
 
 
 
 
 Daily rhythm may include:
 
 
 
 Evening planning
 
 
 <ul>
 <li>
 Review the next business day with key stakeholders
 </li>
 <li>
 Ensure meetings are aligned with strategic priorities
 </li>
 </ul>
 
 
 Weekly review
 
 
 <ul>
 <li>
 Discuss weekly accomplishments
 </li>
 <li>
 Identify unfinished priorities
 </li>
 <li>
 Align on next week&rsquo;s strategic intent
 </li>
 </ul>
 
 
 
 
 
 Personal Operations &amp; Life Management
 
 
 
 Provide personal administrative support to ensure the Founder&rsquo;s personal logistics and lifestyle rhythms are running smoothly.
 
 
 
 
 
 Responsibilities include:
 
 <ul>
 <li>
 Coordinate travel logistics and detailed itineraries
 </li>
 <li>
 Coordinate moving and relocation strategies
 </li>
 <li>
 Manage personal appointments and commitments
 </li>
 <li>
 Coordinate travel and related logistics
 </li>
 <li>
 Assist with health, wellness, and personal routines
 </li>
 <li>
 Handle personal administrative tasks
 </li>
 <li>
 Manage expenses and reporting where appropriate
 </li>
 </ul>
 
 
 
 
 
 Household &amp; Family Operations
 
 
 
 Ensure the household environment operates smoothly and supports family stability.
 
 
 
 
 
 Responsibilities include:
 
 <ul>
 <li>
 Coordinate household vendors and service providers
 </li>
 <li>
 Coordinate family schedules and activities
 </li>
 <li>
 Assist with activities and travels for family
 </li>
 </ul>
 
 
 
 
 
 Relationship &amp; Communication Support
 
 
 
 Support the Founder in maintaining strong relationships with key clients, colleagues, and partners.
 
 
 
 
 
 Responsibilities include:
 
 <ul>
 <li>
 Coordinate follow-ups from client meetings
 </li>
 <li>
 Assist with scheduling client engagements
 </li>
 <li>
 Manage communication reminders and outreach
 </li>
 <li>
 Support coordination of events, dinners, or networking opportunities
 </li>
 </ul>
 
 
 
 
 
 Special Projects &amp; Research
 
 
 
 The EA may also support research and operational projects that help the Founder make informed decisions.
 
 
 Examples include:
 
 <ul>
 <li>
 Industry research
 </li>
 <li>
 Competitor analysis
 </li>
 <li>
 Preparing briefing documents
 </li>
 <li>
 Coordinating project timelines
 </li>
 <li>
 Tracking progress across strategic initiatives
 </li>
 </ul>
 
 
 
 
 
 At InRhythm, we firmly believe that our employees&rsquo; diverse backgrounds and experiences set us apart and drive our collective success. We are committed to being an equal opportunity workplace where anyone, regardless of race, religion, color, sex, age, national origin, physical disability, mental disability, military status, veteran status, marital status, registered domestic partner or civil union status, sexual orientation, gender, gender identity, medical condition, and/or any other status or condition protected by applicable law, can join our ranks and feel at home. We encourage you to apply to join our community of thought leaders and practitioners. Come and be celebrated and supported by the InRhythm team!
 
 
</div>

Personal and Executive Assistant to the Founder

Pakt, Inc

Executive Assistant &amp; Operations(Contract, 20&ndash;25 hrs/week) &mdash; Bozeman, MTCompensation: Hourly contract rate of ~$50/hr, +/- Depending on ExperienceLocation: Downtown Bozeman (Hybrid; regular in-office collaboration)About PaktPakt builds travel gear for people who care about design, function, and the experience of the journey. What started as a cult-favorite collaboration has grown into a fast-moving, design-driven brand with a passionate community behind it.We&rsquo;re small, ambitious, and building for the long term. We care deeply about product, brand, and doing things the right way&mdash;even when it&rsquo;s harder.The RoleWe&rsquo;re hiring a contract Executive Assistant &amp; Operations partner to work directly with our CEO and help keep the company moving forward.This is not a manage-the-calendar type light-duty role.Yes, you&rsquo;ll manage priorities and help create focus. But you&rsquo;ll also own real operational work across the business&mdash;from leading key growth initiatives to managing aspects of our global supply chain and logistics efforts.If you like building systems, solving problems, and like the idea of holding a critical position in the middle of a growing brand, this role is for you.What You&rsquo;ll DoSupport the CEO<ul><li>Project management, prioritization, and follow-through</li><li>Keep key initiatives organized and moving</li><li>Help protect time for high-leverage work</li></ul>Drive Execution Across the Business<ul><li>Coordinate projects across marketing, sales, finance and operations</li><li>Track KPIs and deliverables</li><li>Help improve internal systems and processes for efficiency gains</li><li>Support sourcing, global supply chain coordination, and logistics management</li><li>Manage department budgets and update monthly financial reports</li></ul>Support External Relationships<ul><li>Help manage communication with PR partners and key wholesale accounts</li><li>Track timelines and ensure strong execution</li></ul>Growth OpportunityWe&rsquo;re intentionally hiring this as a contract role (20&ndash;30 hours per week), but we see real long-term upside. Ideally, this role will evolve into a full-time position with benefits as responsibilities grow.For the right person, this role can grow into expanded operational leadership over time&mdash;including a path toward a future Chief of Staff or Head of Operations role as the company scales.Who You Are<ul><li>Highly organized and self-directed</li><li>Calm under pressure and comfortable with ambiguity</li><li>Strong communicator with good business judgment</li><li>Detail-oriented but able to see the bigger picture</li><li>Have experience leveraging AI to automate operations systems</li><li>Excited about helping build something meaningful</li></ul>Requirements<ul><li>Based in or near Bozeman, MT</li><li>Available 20&ndash;30 hours per week</li><li>Able to collaborate regularly in our downtown office</li></ul>Bonus If You&rsquo;re&hellip;<ul><li>A gear geek who loves thoughtful product design</li><li>Curious about global sourcing and how products get made</li><li>Motivated to grow with a brand from scrappy to significant</li><li>Have some light bookkeeping experience</li></ul>How to ApplyPlease email the following to with Subject line:&lsquo;EA Ops Role &ndash; [Your Name]&rsquo;1. Your resume2. A brief written response (600 words max total) answering:<ul><li>What does a truly great Executive Assistant to a founder actually do?</li><li>Tell us about a system you built that made a business run better.</li><li>What&rsquo;s one operational inefficiency you commonly see in growing small businesses?</li></ul>We care less about polish and more about clarity of thought.3. Optional (but encouraged):Send a 3&ndash;5 minute Loom introducing yourself and sharing why this role feels like a fit. Think of it as your carry-on &mdash; what do you bring with you that makes every trip smoother?Pay: $40.00 - $50.00 per hourWork Location: Hybrid remote in Bozeman, MT 59715

Executive Assistant & Operations

AI Acquisition

<div>About AI Acquisition
AI Acquisition is a global AI enablement platform helping founders, agencies, and entrepreneurs launch and scale AI-powered businesses.
Operating globally with the US as our primary market, we combine proprietary AI orchestration tools with proven growth systems to help our members build scalable, high-revenue businesses.
Since launching, we&rsquo;ve grown from zero to multi-seven figures in under two years, and we are now scaling aggressively toward eight figures and beyond.
Our mission is simple:
empower entrepreneurs to build life-changing businesses using AI.
We operate in a high-performance, founder-led environment where speed, ownership, and execution matter.
Learn more about us:
https://www.aiacquisition.com/
Our Co-Founder Jordan Lee speaking about the business:
https://www.loom.com/share/901416c6dac648acbe8a8b7fad8198d4 
The Role
We are looking for an Executive Assistant to support our founding team in Dubai.
This is not a traditional administrative role.
You will operate as a strategic partner to the founders, helping them stay focused on high-impact decisions while ensuring operations, communication, and priorities run seamlessly.
You will be deeply embedded in a fast-moving startup environment, supporting high-level initiatives, managing complex coordination across teams, and ensuring our leadership team operates at peak performance.
This role requires someone who is highly organized, extremely proactive, tech-savvy, and able to think several steps ahead.
Relocation to Dubai is mandatory for this position. 
What You&rsquo;ll Do
Founder Support &amp; Executive Operations<ul><li>Manage complex calendars, priorities, and daily execution for the founding team</li><li>Ensure founders are fully prepared for meetings, decisions, and strategic conversations</li><li>Coordinate across departments to ensure leadership priorities move forward quickly</li></ul>
Communication &amp; Inbox Management<ul><li>Manage and triage inboxes, Slack channels, and internal communications</li><li>Draft and respond to messages on behalf of leadership when appropriate</li><li>Ensure key messages and actions are followed up promptly</li></ul>
Meeting &amp; Coordination<ul><li>Organize leadership meetings and external calls</li><li>Prepare agendas, track action items, and ensure follow-through across teams</li><li>Coordinate with internal and external stakeholders globally</li></ul>
Travel &amp; Logistics<ul><li>Manage international travel including flights, accommodations, and itineraries</li><li>Handle documentation, visas, and travel requirements</li><li>Ensure seamless execution of travel schedules</li></ul>
Project &amp; Operational Support<ul><li>Assist founders in executing strategic initiatives and internal projects</li><li>Support cross-team coordination for company priorities</li><li>Track deliverables and ensure deadlines are met</li></ul>
Personal Assistance<ul><li>Support founders with select personal administrative matters where required</li><li>Maintain strict confidentiality across all communications and information</li></ul> 
Requirements 
What We&rsquo;re Looking For 
Experience<ul><li>Proven experience as an Executive Assistant or Personal Assistant supporting founders or senior executives</li><li>Experience in startup or high-growth environments strongly preferred</li></ul>
Execution &amp; Organization<ul><li>Exceptional ability to manage multiple priorities simultaneously</li><li>Strong attention to detail and follow-through</li></ul>
Strategic Thinking<ul><li>Ability to anticipate needs and think several steps ahead</li><li>Comfortable making independent decisions when needed</li></ul>
Tech-Savvy<ul><li>Highly comfortable using modern productivity and collaboration tools</li></ul>
Typical tools include:<ul><li>Google Workspace</li><li>Slack</li><li>Notion</li><li>ClickUp</li><li>Miro</li><li>AI productivity tools</li></ul>
Communication<ul><li>Excellent written and verbal English</li><li>Confident interacting with senior leaders, clients, and partners</li></ul>
Personal Traits<ul><li>Highly proactive and solutions-oriented</li><li>Thrives in fast-paced startup environments</li><li>Strong ownership mentality</li><li>Calm under pressure and adaptable to change</li></ul> 
Location Requirement
This role is based in Dubai and requires relocation if you are currently located elsewhere.
Candidates must be willing and able to relocate and work closely with the founding team in the UAE. 
Benefits 
Why Join AI Acquisition<ul><li>Work directly with visionary founders building a global AI company</li><li>Operate in a high-performance entrepreneurial environment</li><li>Gain direct exposure to strategy, operations, and business growth at scale</li><li>Be surrounded by exceptionally talented and ambitious people</li><li>Play a key role in shaping the future of the business</li></ul>
This is more than an Executive Assistant role.
It is an opportunity to become a trusted partner to the founders of a rapidly growing global company.
If you are someone who thrives in fast-moving environments, loves solving problems, and wants to work directly with founders building something extraordinary, we would love to hear from you.</div>

Executive Assistant to Founding Team (Dubai)

BURKE + CO.

<div>
 
 
 BURKE+CO.
 
 
 
 
 www.burketalent.com
 
 
 
 
 
 
 
 
 
 
 THE GIST:
 
 
 
 Our client, a multi-billion dollar hedge fund in New York City, seeks a razor-sharp Senior Executive Assistant to support their Founder. This is a unique opportunity spanning Executive Assistant, Personal Assistant, and operational support responsibilities. The role is intentionally designed to bring structure, clarity, and operational excellence to a dynamic professional and personal environment. The ideal candidate has supported senior executives in finance, consulting, investing, and/or public markets and will bring their strong operational mindset to the position.
 
 
 
 
 
 If you thrive in high-performance environments and are energized by a role that offers by ownership, complexity, and impact - this one is for you!
 
 
 
 
 
 
 
 
 
 
 THE NITTY GRITTY:
 
 
 <ul>
 <li>
 Own operational cadence and calendar management, maintaining a rolling 24&ndash;48 hour view of priorities, meetings, and deliverables to ensure seamless execution
 </li>
 <li>
 Prepare research materials, organize notes and data, capture meeting outcomes, and manage follow-ups to support investment workflows
 </li>
 <li>
 Ensure tight coordination across stakeholders and maintain forward momentum on key initiatives
 </li>
 <li>
 Design and implement scalable systems that support the Founder&rsquo;s time allocation, priorities, and decision-making
 </li>
 <li>
 Serve as an accountability partner, ensuring follow-through on agreed priorities and commitments
 </li>
 <li>
 Create and maintain clear, centralized views of projects, initiatives, and obligations
 </li>
 <li>
 Bring structure and intentionality to personal and family scheduling, including children&rsquo;s activities, commitments, and travel logistics
 </li>
 <li>
 Oversee high-level personal financial tracking (bills, payments, and related logistics)
 </li>
 <li>
 Research and manage &ldquo;life design&rdquo; initiatives, including travel planning, home projects, and systems that support a thoughtful and well-run household
 </li>
 </ul>
 
 
 
 
 
 
 
 
 THE ESSENTIALS:
 
 
 <ul>
 <li>
 5+ years of experience in a high-performance finance environment (e.g., consulting, investing, operations, public markets)
 </li>
 <li>
 Experience supporting a senior executive in both a business &amp; personal capacity
 </li>
 <li>
 Systems-oriented and tech-savvy, with demonstrated ability to design and improve workflows
 </li>
 <li>
 Exceptional written and verbal communication skills
 </li>
 <li>
 Strong project management and prioritization capabilities
 </li>
 <li>
 Naturally organized and process-driven
 </li>
 <li>
 Ability to act as an accountability partner
 </li>
 <li>
 Thrives in intellectually rigorous, fast-paced settings
 </li>
 <li>
 Navigates sensitive situations with maturity and tact
 </li>
 </ul>
 
 
 
 
 
 
 
 
 THE CHERRY ON TOP:
 
 
 <ul>
 <li>
 Opportunity to act as a strategic partner to an impressive founder and build something amazing together!
 </li>
 </ul>
 
 
 
 
 
 
 
 
 LOCATION:
 
 New York City (Onsite - Midtown)
 
 
 
 
 
 
 
 
 
 COMPENSATION:
 
 $175k to 200k base salary + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)
 
 
 
 
 
 What are you waiting for?
 
 BURKE UP!
 
 Email your resume today to hello@burketalent.com
 
 
 You can view our other open jobs at: www.burketalent.com (Refer a friend + get a taste of our generous referral program!)
 
</div>

Senior Executive Assistant to Founder - Hedge Fund

Exact Sciences

<div>Help us change lives
At Exact Sciences, we&rsquo;re helping change how the world prevents, detects and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisions when they matter most. Join our team to find a purpose-driven career, an inclusive culture, and robust benefits to support your life while you&rsquo;re working to help others.
Position Overview
This role is a trusted thought partner to our IT leaders, helping shape how work gets done and enabling leaders to operate at their best. You&rsquo;ll work closely with mid-level executives, bringing exceptional people insight, strong judgment, and the confidence to respectfully push back when needed.<div>
We&rsquo;re looking for someone who is energized by impact&mdash;someone who sees around corners, anticipates sensitivities, and understands how small decisions can meaningfully change the performance of senior leaders. You&rsquo;ll thrive here if you&rsquo;re a fast learner, an early adopter of new technology, and motivated by growth, learning, and exposure to executive leadership.
This is an exciting, high-visibility role with enormous influence. The best candidates will view this position as a powerful opportunity&mdash;a chance to learn executive management up close, contribute to meaningful change, and be part of a team known for excellence, humility, and innovative leadership. If you&rsquo;re hungry to grow, comfortable operating without ego, and ready to help move the planet&mdash;this role will stretch and reward you.
This is a hybrid position onsite 3 days per week based in Madison, WI</div>
Essential Duties
Include, but are not limited to, the following:<ul><li>
Navigate mostly routine and some non-routine day-to-day activities of mid-level executives to ensure seamless execution. Includes assuming central coordination for all requests, applying appropriate urgency to high volume competing requests.</li><li>
Manage calendars, expense reconciliation, travel arrangements and other tasks as needed.</li><li>
Proactively assist in problem-solving for the leader - research inquiries, become knowledgeable about areas the leader leads, may create and recommend solution(s).</li><li>
Serve as a trusted partner and primary point of contact for internal and potentially external stakeholders on matters pertaining to executive&rsquo;s schedule and activities.</li><li>
Review and triage incoming correspondence, emails, and requests; respond on behalf of leaders where appropriate using discretion and judgment.</li><li>
Prepare high-quality documents, reports, presentations, and communications in support of executive meetings and initiatives.</li><li>
Facilitate seamless communication and coordination between the leaders and other departments.</li><li>
Manage sensitive and confidential information with a high level of integrity and discretion.</li><li>
Perform other duties as assigned in support of executive operations.</li><li>
Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.</li><li>
Support and comply with the company&rsquo;s Quality Management System policies and procedures.</li><li>
Maintain regular and reliable attendance.</li><li>
Ability to act with an inclusion mindset and model these behaviors for the organization.</li><li>
Ability to work nights and/or weekends, as needed.</li><li>
Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.</li><li>
Ability and means to travel 5% between Exact Sciences locations.</li><li>
Ability to travel 5% of working time away from work location. May include overnight/weekend travel.</li></ul>
Minimum Qualifications<ul><li>
Associate&rsquo;s degree in Business Administration, Human Resources, Administrative support or a similar field preferred, or High School Diploma or General Education Degree (GED) with relevant experience.</li><li>
3+ years of demonstrated experience working in an administrative support capacity, demonstrating progressively increasing responsibilities.</li><li>
Demonstrated experience with business travel &amp; expense platforms &amp; receipt reconciliation.</li><li>
Demonstrated proficiency in the Microsoft365 suite.</li><li>
Demonstrated ability to perform the essential duties of the position with or without accommodation.</li><li>
Authorization to work in the United States without sponsorship.</li></ul>
#LI-AJ1
Salary Range:
$64,000.00 - $105,000.00 

The annual base salary shown is for this position located in US - WI - Madison on a full-time basis. In addition, this position is bonus eligible.
Exact Sciences is proud to offer an employee experience that includes paid time off (including days for vacation, holidays, volunteering, and personal time), paid leave for parents and caregivers, a retirement savings plan, wellness support, and health benefits including medical, prescription drug, dental, and vision coverage. Learn more about our benefits.
Our success relies on the experiences and perspectives of a diverse team, and Exact Sciences fosters a culture where all employees can develop personally and professionally with a sense of respect and belonging. If you require an accommodation, please contact us here.
Not ready to apply? Join our Talent Community to stay updated on the latest news and opportunities at Exact Sciences.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, and any other status protected by applicable local, state, or federal law.
To view the Right to Work, E-Verify Employer, and Pay Transparency notices and Federal, Federal Contractor, and State employment law posters, visit our compliance hub. The documents summarize important details of the law and provide key points that you have a right to know.</div>

Senior Administrative Assistant

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