executive operations coordinator

Rural Health Enterprise

<div>Executive Assistant &ndash; Temp, Fully Remote 
The Rural Collaborative (TRC) is a non-profit organization with 32 member hospitals in WA state. We are currently seeking an experienced Executive Assistant to support the executive leadership team, Board of Directors and Human Resources department for approximately 5 months beginning late June 2026. This position offers 30 hours per week and is ideal for someone who thrives in a fast-paced, mission-driven environment supporting executive operations and HR coordination. 
This role plays a key part in keeping leadership, compliance, and administrative functions running smoothly across multiple rural healthcare initiatives. 
**Required: Candidates must reside in Washington State or be willing to relocate to Washington prior to start date. 
Position Details 
<ul>
<li>
Temporary position for approximately 5 months 
</li>
<li>Compensation: $40.00 an hour</li>
<li>Day shift/ 30 hours per week</li>
<li>Remote with occasional travel as needed</li></ul> 


What You&rsquo;ll Do 
Executive &amp; Administrative Support
<ul>
<li>Manage executive and board calendars, scheduling, and meeting coordination</li>
<li>Prepare agendas, attend meetings, and take accurate meeting minutes</li>
<li>Coordinate travel, lodging, and event logistics for leadership and committees</li>
<li>Monitor and respond to member communications</li>
<li>Assist with onboarding new members and ensuring required documentation is complete</li>
<li>Track compliance items including insurance policies, corporate filings, and renewals</li>
<li>Ensure reports, documentation, and payments are completed accurately and on time</li>
<li>Support special projects assigned by executive leadership</li></ul> 


HR &amp; Operational Support
<ul>
<li>Assist with employee onboarding and benefits enrollment</li>
<li>Support performance review tracking, merit increases, and bonus processing</li>
<li>Help coordinate salary adjustments and HR documentation</li>
<li>Ensure travel and training requests are completed prior to approval</li>
<li>Assist with contractor payroll processing</li>
<li>Complete reference checks for suppliers and partners</li></ul> 


What We&rsquo;re Looking For
<ul>
<li>At least 3 years&rsquo; experience in an executive assistant or senior administrative assistant role</li>
<li>HR coordination, onboarding, or payroll support experience preferred</li>
<li>Strong organization, communication, and time management skills</li>
<li>Ability to manage multiple priorities and maintain confidentiality</li>
<li>Experience in healthcare, nonprofit, or rural health environments is a plus</li></ul> 


This is a unique opportunity to make an immediate impact within a collaborative, mission-driven rural healthcare organization while working closely with executive leadership to support initiatives that strengthen rural hospitals and communities across Washington State.</div>

Executive Assistant – Temp, Fully Remote

Nakupuna Companies

<div><div>Nakupuna Federal is seeking an Administrative Operations Support professional to provide proactive administrative and coordination support to the PMW 760 Front Office. This position enables efficient office operations by anticipating needs, preparing materials in advance, and maintaining organized, responsive workflows. The role ensures front office activities remain aligned, timely, and execution-focused, directly contributing to effective program delivery and communication.</div><div></div><div> 
The primary purpose of this role is to provide proactive administrative and operational support, teaming with the Executive Operations Coordinator and Front Office Lead, by anticipating requirements, preparing ahead of need, and maintaining continuity across front office activities.</div> 
The following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned.
Administrative Support<ul><li>
Prepare and format documents, briefings, and correspondence in advance of deadlines.</li><li>
Maintain organized electronic files with consistent structure and easy retrieval.</li><li>
Anticipate document needs based on upcoming meetings, taskers, and reporting cycles.</li></ul>
Calendar and Scheduling Support<ul><li>
Maintain awareness of leadership priorities and upcoming engagements.</li><li>
Prepare draft schedules and recommend adjustments to avoid conflicts.</li><li>
Ensure meetings are scheduled with sufficient preparation time for all participants.</li></ul>
Meeting and Event Coordination<ul><li>
Prepare and distribute read-ahead materials ahead of required timelines.</li><li>
Identify required inputs early and follow up to ensure completeness.</li><li>
Capture meeting notes and anticipate follow-on actions without direction.</li></ul>
Task and Action Tracking<ul><li>
Maintain action trackers with current status and upcoming suspense awareness.</li><li>
Proactively follow up on pending actions before deadlines approach.</li><li>
Identify potential delays and elevate early with recommended solutions.</li></ul>
Front Office Operations Support<ul><li>
Anticipate routine and recurring requirements such as reports, briefs, and updates.</li><li>
Prepare materials and templates in advance of known events or cycles.</li><li>
Maintain current contact lists, distribution lists, and organizational references.</li></ul>
Document and Information Management<ul><li>
Ensure documents are complete, accurate, and ready for leadership review without rework.</li><li>
Maintain structured repositories that support rapid access and continuity.</li><li>
Archive materials in a way that supports future retrieval and use.</li></ul>
Coordination Support<ul><li>
Maintain awareness of ongoing activities across the front office.</li><li>
Identify gaps in information flow and close them proactively.</li><li>
Support preparation for program reviews and engagements with minimal direction.</li></ul> 
Skills/Qualifications:<ul><li>
Strong organizational discipline with attention to detail</li><li>
Ability to anticipate requirements and prepare ahead of need</li><li>
Proficiency in Microsoft Office applications and collaboration tools</li><li>
Ability to manage multiple priorities in a fast-paced environment</li><li>
Clear and concise written and verbal communication</li><li>
Ability to operate independently while staying aligned with leadership intent</li><li>
Experience supporting senior leadership or front office operations a plus</li><li>
Familiarity with high-visibility or fast-paced office environments valued</li></ul>
Education/Experience:
<ul><li>Associate&rsquo;s degree or equivalent experience preferred</li><li>
0 to 3 years of relevant administrative, program support, or office support experience</li><li>
Prior military experience is highly valued<ul><li>
Experience in administrative, personnel, or operational support roles, such as:<ul><li>
Yeoman (YN)</li><li>
Personnel Specialist (PS)</li><li>
Logistics Specialist (LS)</li><li>
Operations Specialist (OS) (junior level, admin or watch support exposure)</li></ul></li><li>
Experience supporting command-level administrative functions, scheduling, correspondence, or task tracking</li><li>
Familiarity with military staff processes, taskers, and suspense-driven workflows</li></ul></li></ul>
Certification:<ul><li>
No specific certification required.</li><li>
Relevant certifications or training that may strengthen candidacy include:
<ul><li>Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), or similar</li><li>
Entry-level project management certification such as CAPM</li><li>
Familiarity with DoD acquisition training (e.g., DAU courses) is a plus</li></ul></li></ul>
Clearance Requirements: Active Secret clearance required or ability to obtain and maintain a Secret clearance.
Work Location:<ul><li>
San Diego, CA<ul><li>
Client site: Old Town Complex (OTC), 4301 Pacific Highway / PMW 760 facilities</li><li>
Company site: TBD</li></ul></li><li>
On-site support required with potential for limited telework as approved</li></ul>
Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:<ul><li>
Ability to perform repetitive motions with the hands, wrists, and fingers.</li><li>
Ability to engage in and follow audible communications in emergency situations.</li><li>
Ability to sit for prolonged periods at a desk and working on a computer.</li></ul><div></div><div> 
The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual&rsquo;s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation range for this position is $61,000.00 to $90,000.00 (annualized USD). The salary range displayed represents the typical salary range for this position and is just one component of Nakupuna Companies total compensation package for employees.</div></div>

Administrative Operations Support

IIQAFGROUP

<div>
 
 Company:
 
 IIQAF Group
 
 
 
 Location:
 
 Abu Dhabi, UAE
 
 
 
 Industry:
 
 Leisure / Travel
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 Job Overview
 
 
 
 IIQAF Group is seeking a highly organized and detail-oriented
 
 Logistics Coordinator in Abu Dhabi
 
 to support our leisure and travel operations. The ideal candidate will have experience in
 
 logistics coordination, supply chain management, transportation planning, inventory tracking, and operations support
 
 .
 
 
 This role is ideal for candidates searching for
 
 Logistics Coordinator jobs in Abu Dhabi, Supply Chain Coordinator UAE, Operations Coordinator roles, Travel Logistics jobs, or Logistics Executive positions in UAE
 
 .
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Coordinate and manage logistics operations, transportation, and deliveries
 </li>
 <li>
 Plan and schedule shipments, routes, and travel-related logistics
 </li>
 <li>
 Track shipments and ensure timely delivery of goods and services
 </li>
 <li>
 Maintain accurate logistics records, reports, and documentation
 </li>
 <li>
 Coordinate with vendors, suppliers, and internal teams
 </li>
 <li>
 Monitor inventory levels and manage stock movement
 </li>
 <li>
 Resolve logistics issues and delays efficiently
 </li>
 <li>
 Ensure compliance with UAE logistics and safety regulations
 </li>
 <li>
 Support overall operational efficiency in travel and leisure services
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Logistics, Supply Chain Management, Business Administration, or related field
 </li>
 <li>
 Experience in travel, tourism, or hospitality industry preferred
 </li>
 <li>
 Strong organizational and problem-solving skills
 </li>
 <li>
 Proficiency in logistics software and Microsoft Office (Excel, Word)
 </li>
 <li>
 Excellent communication and coordination abilities
 </li>
 <li>
 Ability to work in a fast-paced environment
 </li>
 <li>
 UAE experience preferred
 </li>
 </ul>
</div>

Logistics Coordinator

BALANI Custom Clothiers

<div>Job Title: Executive Assistant &amp; Administrative Coordinator
Reports to: Vice President of Balani Custom Clothiers
Location: Chicago, IL
Job Type: Full-Time, Exempt, In-Person
We are seeking a polished, proactive, and highly organized Executive Assistant &amp; Administrative Coordinator to support the Vice President of Balani Custom Clothiers. This role will help take the lead on managing the flow of projects, relationships, and other priorities that allows our leadership to focus on growing the brand.
JOB RESPONSIBILITIES:
<ul><li>Executive Assistant to the Vice President</li><li>
Monitor and manage the VP's email inbox - triaging incoming messages, flagging priority items requiring immediate attention and drafting responses with impeccable attention to tone, grammar and brand voice</li><li>
Vendor project management; keeping VP informed at every stage - proactively managing timelines, deliverables and driving projects to completion</li><li>
Manage complex calendars for the VP; including client meetings, vendor appointments, and Showroom events</li><li>
Attention to day-to-day office operations across Showroom locations, ensuring supplies, systems, and workflows run smoothly and consistently</li><li>
Continuously identify opportunities to streamline, challenge and improve internal processes</li><li>
Track action items, deadlines, and project milestones across multiple workstreams ensuring ongoing project movement</li><li>
Meet-and-greet clients creating a welcoming and professional environment</li><li>
Assist the Vice President and the marketing team with social media updates (including refreshing Facebook, Instagram, Twitter, etc.), sharing details about upcoming events and exciting news within the Balani community</li><li>
Must have ability to manage online CRM</li><li>
Responsibilities are not all-inclusive and will include other duties as assigned</li></ul>
IDEAL CHARACTERISTICS OF BALANI EMPLOYEES:
<ul><li>Proactive problem solver who takes initiative and anticipates needs instinctively</li><li>
Highly detail-oriented execution with strategic awareness</li><li>
Operates independently with strong decision making abilities</li><li>
Strong sense of ownership and accountability</li><li>
Systems oriented thinker with creative instincts</li><li>
Places importance on a routinely planned and organized day and life overall</li><li>
Prompt, reliable and accurate</li><li>
Calm, patient and emotionally aware</li><li>
Exudes top tier professionalism</li><li>
Brings positive energy and loves helping others</li></ul>
Education:
<ul><li>Bachelor's (Preferred)</li></ul>
Experience:
<ul><li>Brings 3+ years of experience as an Executive Assistant or Administrative Coordinator experience reflecting a strong grasp of administrative and operational functions</li><li>
Tech savvy; experience with various office equipment, such as printers, fax machines, projectors. Along with a solid proficiency in Microsoft Excel, Powerpoint and Google Suite</li><li>
Retail or similar industry experience a plus</li></ul>
Compensation:
<ul><li>$60,000-$75,000 annual salary; commensurate with experience</li></ul>
Benefits:
<ul><li>Medical, Dental, Vision, 401K, Life insurance</li></ul></div>

Executive Assistant & Administrative Coordinator

Karvel Consulting

Company: Karvel Consulting Location: DHA Phase 6, Karachi (Onsite) Job Type: Full-time Salary: PKR 70,000 &ndash; 80,000 per month Working Hours: 10:00 AM &ndash; 6:00 PMAbout the RoleKarvel Consulting is looking for a highly organized and proactive Operations &amp; Executive Assistant to support our leadership team and manage day-to-day administrative and operational tasks.This role combines executive support, office administration, and payroll coordination, making it ideal for someone who thrives in a fast-paced, multitasking environment.Key Responsibilities<ul><li>Manage calendars, schedules, and appointments for the executive team</li><li>Handle emails, calls, and correspondence professionally</li><li>Prepare reports, presentations, and internal documents</li><li>Coordinate meetings (agendas, minutes, follow-ups)</li><li>Support daily office operations and internal coordination</li><li>Assist in payroll processing and salary coordination</li><li>Ensure timely tax filings and compliance tasks</li><li>Track tasks, projects, and follow-ups across departments</li><li>Maintain confidentiality in all business matters</li></ul>Requirements<ul><li>1&ndash;2 years of experience in administrative, operations, or similar role</li><li>Strong organizational and multitasking skills</li><li>Good written and verbal communication skills</li><li>Proficiency in Microsoft Office (Excel, Word, GSuite)</li><li>Basic understanding of payroll or accounts is a plus</li><li>Ability to meet deadlines and work independently</li></ul>Who Should Apply?This role is ideal for candidates with experience as:<ul><li>Executive Assistant</li><li>Administrative Officer / Admin Executive</li><li>Office Coordinator</li><li>HR/Admin Assistant</li></ul>Additional Requirements<ul><li>Must be based in Karachi</li><li>Able to commute to DHA Phase 6</li></ul>Job Type: Full-timePay: Rs70,000.00 - Rs80,000.00 per monthApplication Question(s):<ul><li>Will you be able to reliably commute to DHA Phase 6, Karachi?</li></ul>Experience:<ul><li>Operations &amp; Executive Assistant: 1 year (Required)</li></ul>Work Location: In person

Operations & Executive Assistant

Consolidated Water Group

<div>Executive Assistant &amp; HR Coordinator
Reports To: Regional Vice President
Office Location: Frederick, Colorado
Classification: Exempt
Minimum Experience: 5 years
Standard Hours: 8:00 AM &ndash; 5:00 PM
Travel Required: Occasional
Compensation Range: $68,000 &ndash; $85,000 annually, commensurate with experience
Pursuant to the Colorado Equal Pay for Equal Work Act (C.R.S. &sect; 8-5-101 et seq.), the salary range for this position is provided above. Final compensation will be determined based on the candidate&rsquo;s qualifications, experience, and internal equity.
POSITION SUMMARY
The Executive Assistant &amp; HR Coordinator serves as a trusted operational partner to the Regional Vice President (RVP), providing high-level executive support and ensuring that leadership priorities, communications, and schedules are managed with precision and discretion. This role operates as the organizational backbone of the regional office, keeping executive operations running smoothly while also serving as a reliable first point of contact for routine HR processes.
The primary focus of this position is executive-level support. The HR component is intentionally bounded: this role handles administrative HR tasks, maintains compliance-related records, and facilitates routine people-operations processes, escalating more complex HR matters to the HR Manager. The ideal candidate is a proactive, detail-oriented professional who thrives in a dynamic environment, communicates clearly across levels, and takes genuine pride in making operations run efficiently.
KEY RESPONSIBILITIES
Executive &amp; Administrative Support<ul><li>
Manage the Regional Vice President&rsquo;s complex calendar, including scheduling meetings, resolving conflicts, and ensuring adequate preparation time for key commitments.</li><li>
Oversee and triage the RVP&rsquo;s email inbox, drafting responses, flagging priority items, and maintaining organized correspondence.</li><li>
Coordinate travel arrangements, itineraries, and logistics for the RVP and leadership team.</li><li>
Prepare reports, presentations, meeting agendas, and business correspondence on behalf of the RVP and Director of Operations.</li><li>
Serve as a communication hub, facilitating timely and clear coordination between the RVP and internal departments, external partners, and field teams.</li><li>
Anticipate the RVP&rsquo;s needs and proactively manage administrative priorities to support effective decision-making.</li><li>
Coordinate trade shows, networking events, marketing initiatives, and local business conferences in collaboration with the RVP.</li><li>
Assist with department budget planning by coordinating with Accounting to compile annual budget information and client reports.</li><li>
Maintain strict confidentiality and exercise sound judgment in handling sensitive information.</li></ul>
Operations Coordination<ul><li>
Support the RVP and Director of Operations with day-to-day administrative tasks and cross-functional coordination.</li><li>
Track and manage key operational, HR, and compliance deadlines across the regional office.</li><li>
Assist with company-wide system and process improvement initiatives to enhance efficiency and accuracy.</li><li>
Help maintain company policies and procedures manuals across multiple office locations.</li><li>
Liaise with HR, Accounting, and other departments to ensure smooth information flow and follow-through on action items.</li><li>
Support the hiring and training of administrative staff as needed.</li><li>
Assist with employee events, trainings, and engagement activities.</li></ul>
HR Process Support
This role supports, but does not own, HR functions. The focus is on administrative facilitation and process coordination, with escalation to the HR Manager for any complex or sensitive matters.<ul><li>
Assist with recruitment and onboarding administration, including scheduling interviews, coordinating new hire paperwork, I-9 verification, system access requests, and orientation logistics.</li><li>
Support offboarding processes and related administrative documentation.</li><li>
Maintain and update employee personnel files and HR records in compliance with Colorado recordkeeping requirements.</li><li>
Track employee certifications, licenses, training completions, and compliance deadlines, proactively flagging upcoming expirations to the appropriate parties.</li><li>
Serve as the first point of contact for routine HR and administrative questions, directing employees to the appropriate resources and escalating complex or sensitive matters to the HR Manager.</li><li>
Assist with distributing, collecting, and organizing employee forms, acknowledgments, and HR-related documentation.</li><li>
Monitor and maintain required federal and Colorado labor law postings in designated employee areas.</li><li>
Provide general administrative support to the HR Manager as directed.</li></ul>
EDUCATION &amp; QUALIFICATIONS<ul><li>
Education: Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field, or equivalent professional experience.</li><li>
Experience: Minimum 5 years in an executive assistant, administrative, or HR coordinator role; experience supporting senior leadership strongly preferred.</li><li>
HR Knowledge: Working familiarity with Colorado and federal employment laws, HR administrative processes, and HRIS systems (ADP preferred).</li><li>
Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); comfort with calendar management and communication tools.</li><li>
Communication: Excellent written and verbal communication skills; ability to draft professional correspondence and presentations on behalf of leadership.</li><li>
Organization: Exceptional attention to detail, ability to manage competing priorities, and a strong sense of urgency and follow-through.</li><li>
Discretion: Demonstrated ability to handle confidential and sensitive information with professionalism and sound judgment.</li></ul>
WORK CONDITIONS<ul><li>
Based in Frederick, Colorado; on-site presence required during standard business hours.</li><li>
Standard office environment with occasional lifting or moving of materials.</li><li>
May require occasional travel to other company locations or events.</li><li>
Some flexibility may be required during periods of elevated activity, special projects, or key deadlines.</li></ul>
This job description is intended to describe the general nature and level of work performed. It is not an exhaustive list of all responsibilities, duties, or qualifications</div>

Executive Assistant and HR Coordinator

B&B Hotel Hannover-City

Are you holding an Emirati Family Book? Then you may be the candidate we are looking for. We are seeking a professional and highly organized Executive Secretary / Department Coordinator to provide executive-level support to the CEO while coordinating daily departmental operations. The ideal candidate should possess strong communication skills in English and Arabic, excellent administrative abilities, and the flexibility to support business events during weekends and evenings when required.Key Responsibilities<ul><li>Provide high-level administrative and secretarial support to the CEO.</li><li>Manage calendars, meetings, appointments, travel arrangements, and correspondence.</li><li>Coordinate departmental activities, schedules, and internal communication.</li><li>Prepare reports, presentations, meeting minutes, and official documents.</li><li>Liaise with internal departments, external stakeholders, and clients professionally.</li><li>Support event coordination, including weekend and evening events when required.</li><li>Maintain confidentiality of sensitive business information and executive communications.</li><li>Ensure smooth office operations and assist in resolving administrative issues efficiently.</li><li>Deliver excellent customer service while maintaining strong professional relationships.</li></ul>Required skills/ Education/ Experience<ul><li>Any Bachelors Degree</li><li>Must be hold Emirati Family book</li><li>Minimum 2&ndash;3 years of experience in an Executive Secretary, Executive Assistant, or similar coordination role.</li><li>Proven track record of supporting C-Suite executives.</li><li>Strong communication skills in English and Arabic (spoken and written).</li><li>Proficient in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work under pressure and manage multiple priorities effectively.</li><li>Flexible to work during weekends and evenings for events and business requirements.</li><li>Strong organizational, interpersonal, and customer service skills.</li><li>Team player with a professional and positive attitude.</li></ul>Salary: AED 10000/MonthLocation: DubaiType of Employment: Full time / PermanentWhat you can expect from the employerOpportunity to grow and develop creative skillsSupportive and collaborative work environmentExposure to real-world projects and branding work.Pay: AED9,000.00 - AED10,000.00 per hourApplication Question(s):<ul><li>Are you an Emirati national ?</li><li>Are you okay to work 5 days a week?</li><li>Do you have min 2&ndash;3 years of experience in an Executive Secretary, Executive Assistant, or similar coordination role.</li></ul>Work Location: In person

Executive Secretary

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