executive personal assistant

TBG | The Bachrach Group

<div>
 
 Executive &amp; Personal Assistant
 
 
 
 Top Executive | Entertainment/Creative Firm | NYC
 
 
 
 We are seeking a refined and highly experienced
 
 Executive &amp; Personal Assistant
 
 to support a
 
 top executive at a leading creative firm in New York City
 
 . This role requires exceptional discretion, polish, and a true white‑glove service mindset.
 
 
 
 
 
 ✨ An exceptional opportunity for a top‑tier EA/PA who takes pride in delivering thoughtful, behind‑the‑scenes support at the highest level.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Seamlessly manage
 
 professional and personal calendars
 
 , schedules, and priorities
 </li>
 <li>
 Coordinate
 
 high‑touch domestic and international travel
 
 for business and family
 </li>
 <li>
 Serve as trusted gatekeeper&mdash;handling correspondence with discretion and tact
 </li>
 <li>
 Oversee personal errands, logistics,
 
 family travel
 
 , and private events
 </li>
 <li>
 Provide hands‑on support across multiple properties and personal initiatives
 </li>
 <li>
 Anticipate needs, solve problems proactively, and manage last‑minute changes with ease
 </li>
 </ul>
 
 Ideal Candidate
 
 <ul>
 <li>
 Proven experience supporting senior‑level executives
 </li>
 <li>
 Highly organized, service‑oriented, and detail‑driven
 </li>
 <li>
 Discreet, polished, and calm under pressure
 </li>
 <li>
 Tech‑savvy with excellent communication skills
 </li>
 <li>
 Flexible and solutions‑focused
 </li>
 </ul>
 
 
</div>

Executive Personal Assistant

Awaken Ai

Job Summary We are seeking a dynamic and highly organized Executive Personal Assistant to provide comprehensive support to senior executives. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills to facilitate seamless executive functioning and enhance overall productivity.Duties<ul><li>Manage and maintain executives&rsquo; calendars using tools such as Google Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements efficiently.</li><li>Handle all aspects of office management including filing, data entry, bookkeeping with QuickBooks, and overseeing clerical tasks to keep the office running smoothly.</li><li>Coordinate projects by organizing timelines, tracking deliverables, and ensuring deadlines are met through effective project coordination.</li><li>Provide executive administrative support by preparing reports, proofreading documents, transcribing meetings, and managing correspondence with professionalism.</li><li>Assist with event planning for corporate functions, meetings, or special occasions to ensure successful execution from inception to completion.</li><li>Operate multi-line phone systems with excellent phone etiquette while managing incoming calls and directing inquiries appropriately.</li><li>Support personal needs of executives by handling confidential tasks, managing personal appointments, and providing exceptional customer service.</li></ul>Experience<ul><li>Proven experience as a Personal Assistant or Executive Assistant supporting senior management in a fast-paced environment.</li><li>Demonstrated office management skills including filing systems, data entry, clerical support, and front desk responsibilities.</li><li>Strong background in administrative tasks such as calendar management, transcription, proofreading, and document preparation.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Docs), and familiarity with Office experience tools like DocuSign for electronic signatures.</li><li>Experience using QuickBooks for bookkeeping and basic financial record keeping is highly desirable.</li><li>Excellent organizational skills with the ability to multitask efficiently while maintaining attention to detail.</li><li>Exceptional communication skills with a professional demeanor suited for customer service interactions and multi-line phone systems. Join us to be an integral part of a vibrant team dedicated to supporting leadership through energetic dedication and meticulous organization!</li></ul>Pay: From $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Redding, CA 96001

Vazir Group

<div>
 
 
 We are looking for an Executive Personal Assistant to UBO, who will manage UBO's schedules, coordinate meetings, handle communications, and support day-to-day administrative tasks. Additional responsibilities include organizing travel and events, preparing reports, and performing clerical tasks to ensure efficient workflow and effective time management.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Manage UBO&rsquo;s calendar, meetings, and appointments
 
 
 &bull; Handle email communication and business correspondence
 
 
 &bull; Coordinate domestic and international travel arrangements
 
 
 &bull; Assist with business and personal/lifestyle management tasks
 
 
 &bull; Maintain strict confidentiality in all matters
 
 
 &bull; Oversee day-to-day administrative and operational activities
 
 
 &bull; Support the UBO during travel (independently or accompanying when required)
 
 
 &bull; Ensure smooth coordination across business and personal schedules
 
 
 
 
 
 
 Requirements:
 
 
 
 &bull; 2&ndash;3 years of experience as a Personal Assistant, Executive Assistant, or similar role
 
 
 &bull; Background in family offices, luxury hospitality, or lifestyle management is preferred
 
 
 &bull; Strong organizational and multitasking abilities
 
 
 &bull; Ability to work independently and take initiative
 
 
 &bull; Excellent communication skills in English
 
 
 &bull; Flexibility to travel when required
 
</div>

NAMTI Spa

Job Summary We are seeking a dynamic and highly organized Executive Personal Assistant to provide comprehensive support to senior executives. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling a variety of administrative tasks with precision and professionalism. The ideal candidate will be proactive, resourceful, and capable of managing multiple priorities in a fast-paced environment. This paid position offers an exciting opportunity to contribute to high-level organizational success while honing your administrative expertise.Responsibilities<ul><li>Manage and maintain detailed calendars, including scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.</li><li>Provide executive administrative support by preparing correspondence, reports, and presentations with accuracy through proofreading and transcription.</li><li>Coordinate projects and events from planning stages through execution, ensuring deadlines are met and resources are allocated efficiently.</li><li>Handle office management duties such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records for easy retrieval.</li><li>Serve as the first point of contact via multi-line phone systems and demonstrate excellent phone etiquette when communicating with clients, vendors, and team members.</li><li>Assist with personal tasks as needed, including scheduling personal appointments or errands to support busy executives.</li><li>Oversee front desk responsibilities, including greeting visitors and managing office supplies to ensure a professional environment.</li></ul>Skills<ul><li>Proven experience as an executive assistant or personal assistant with strong organizational skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and the use of AI tools to assist with ongoing development of content and collateral used for business purposes.</li><li>Excellent typing speed and data entry skills for efficient document preparation and record keeping.</li><li>Strong project coordination abilities with attention to detail in event planning and task execution.</li><li>Exceptional communication skills with professional phone etiquette and customer service orientation.</li><li>Ability to multitask effectively while maintaining accuracy in clerical tasks like filing, proofreading, transcription, and data entry.</li><li>Familiarity with office equipment such as multi-line phone systems, fax machines, scanners, and office furniture setup. Join us in this energetic role where your organizational talents will empower executives to succeed! We value proactive individuals who thrive on supporting high-level operations through meticulous attention to detail and enthusiastic service delivery. This is a paid opportunity designed for motivated professionals eager to grow their administrative career in a vibrant environment!</li></ul>Pay: $25.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: Hybrid remote in Sedona, AZ 86336

Pocketbook Agency

<div>
 
 JRN #2474
 
 
 
 
 
 We are seeking a highly capable Executive Assistant / Personal Assistant to support a high-net-worth CEO primarily in personal, lifestyle, and day-to-day matters, with limited but critical business coordination. This role requires exceptional discretion, reliability, judgment, and the ability to operate independently with minimal oversight.
 
 
 
 
 
 The ideal candidate anticipates needs, manages details quietly, and takes pride in protecting time, privacy, and personal well-being. This is a long-term role for someone comfortable working closely with a private individual and handling matters that require maturity and trust.
 
 
 
 
 
 
 Primary Responsibilities
 
 
 <ul>
 <li>
 Manage personal calendars, travel, appointments, and daily logistics
 </li>
 <li>
 Coordinate residences, household staff, vendors, vehicles, and related needs
 </li>
 <li>
 Serve as a gatekeeper for personal communications, requests, and access
 </li>
 <li>
 Handle sensitive personal, legal, financial, and medical information with discretion
 </li>
 <li>
 Oversee personal projects, commitments, and obligations through completion
 </li>
 <li>
 Anticipate needs, solve problems proactively, and remove friction quietly
 </li>
 <li>
 Maintain organization across personal affairs, records, and digital systems
 </li>
 <li>
 Support personal travel planning and on-the-ground logistics
 </li>
 <li>
 Act as a trusted point of contact for close advisors, family, and select associates
 </li>
 <li>
 Protect privacy, boundaries, and personal time at all times
 </li>
 </ul>
 
 
 
 
 
 Secondary Responsibilities (Limited Business Support)
 
 
 <ul>
 <li>
 Coordinate select business-related scheduling or travel as needed
 </li>
 <li>
 Prepare brief summaries, reminders, and notes where personal and professional priorities intersect
 </li>
 <li>
 Liaise with business staff when personal logistics require coordination
 </li>
 </ul>
 
 
 
 
 
 Required Traits
 
 
 <ul>
 <li>
 High integrity and strong sense of responsibility
 </li>
 <li>
 Naturally discreet, composed, and trustworthy
 </li>
 <li>
 Highly organized with strong follow-through
 </li>
 <li>
 Calm and capable under pressure or in sensitive situations
 </li>
 <li>
 Emotionally intelligent and socially aware
 </li>
 <li>
 Proactive, observant, and self-directed
 </li>
 <li>
 Comfortable handling personal matters with professionalism
 </li>
 </ul>
 
 
 
 
 
 Experience &amp; Qualifications
 
 
 <ul>
 <li>
 Prior experience as a personal assistant, executive assistant, house manager, or similar role
 </li>
 <li>
 Demonstrated ability to manage confidential personal affairs responsibly
 </li>
 <li>
 Strong communication skills and attention to detail
 </li>
 <li>
 Technologically competent and security-conscious
 </li>
 <li>
 Flexible availability aligned with the CEO&rsquo;s schedule and lifestyle
 </li>
 </ul>
 
 
 
 
 
 Confidentiality and Trust
 
 
 
 This role requires a high level of trust and discretion. The Executive Assistant / Personal Assistant will have access to sensitive personal and private information and is expected to handle all matters with professionalism and confidentiality at all times.
 
 
 A non-disclosure agreement will be required. Maintaining privacy, exercising sound judgment, and acting with integrity are core expectations of this role, both during and after employment.
 
 
 
 
 
 
 What This Role Is (and Is Not)
 
 
 
 This is not a traditional corporate administrative role. It is a
 
 personal support and trust-based position
 
 intended for someone who values reliability, discretion, and long-term commitment. The right candidate operates quietly, efficiently, and without ego.
 
 
 
 
 
 
 Compensation
 
 
 
 Highly competitive and commensurate with experience. Structured as a long-term role for the right individual, with stability and trust at its core.
 
 
 
 
 
 
 Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.
 
 
 
 
 
 
 
 Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
 
 
</div>

RTW Investments

<div>Athena Group Advisors

Athena Group Advisors (&ldquo;Athena&rdquo;) is the dedicated multi-family office of a life sciences and biotech investment firm. 


Position Overview

Athena is seeking a highly organized, proactive Executive Assistant / Personal Assistant to support an Executive. This role will report to the Executive.

This role is ideal for someone who thrives in a dynamic environment, enjoys managing both professional and personal priorities, and brings a solutions-oriented approach to complex schedules and responsibilities. Candidates must be familiar with family office/ high-net-worth clients and possess the ability and resourcefulness to proactively and seamlessly manage day-to-day activities, actively problem-solving to achieve high-impact results.

This position supports mission-driven initiatives alongside personal priorities and requires strong coordination, systems comfort, and operational execution. 


Key Responsibilities 
Executive Assistant:
<ul>
<li>Manage and prioritize the Executive&rsquo;s professional calendar, coordinating meetings across a range of mission-driven initiatives and external partners</li>
<li>Prepare agendas, background materials, and take notes</li>
<li>Coordinate logistics for internal and external meetings, including but not limited to venues, conference rooms, A/V, and catering</li>
<li>Maintain organized systems for contacts, materials, and documentation across platforms</li>
<li>Utilize task management tools to track deadlines and deliverables</li>
<li>Assist with expense tracking and record keeping</li>
<li>Support special projects as they arise</li>
</ul>
 Personal Assistant:
<ul>
<li>Manage and prioritize the Executive&rsquo;s personal calendar, including but not limited to coordination of childcare, school activities, appointments, and scheduling</li>
<li>Provide day-to-day support to the Executive, balancing personal and professional priorities</li>
<li>Support personal projects and household initiatives (e.g. summer programming, home-related projects) including coordination and follow-up</li>
<li>Carry out personal and ad-hoc errands</li>
<li>Work with the Director of Property Management to prepare homes for events and guests</li>
<li>Provide home(s) access to vendors and tradespeople</li></ul> 


Communications &amp; Systems Support
<ul>
<li>Provide backend support for communications, including newsletters, event materials, and website updates</li>
<li>Clean, format, and maintain contact data and distribution lists</li>
<li>Coordinate collection and organization of materials ensuring polish and consistency for internal and external use (e.g. slides, documents)</li>
<li>Work comfortably across multiple systems and tools</li></ul> 


Qualifications &amp; Experience
<ul>
<li>7-10+ years of experience supporting executive leaders, ultra-high-net-worth families, private households, family offices, or working in luxury hospitality environments</li>
<li>Strong ability to manage multiple priorities, maintain complete confidentiality and exercise discretion and superior judgment in a fast-paced environment with a strong sense of urgency</li>
<li>Exceptional organizational and operational skills with strong attention to detail, flexibility, and excellent written and verbal communication skills</li>
<li>Positive, collaborative, and highly responsive attitude</li>
<li>Ability to proactively anticipate needs and problem solve</li>
<li>Strong client service mindset with the ability to build trusted relationships</li>
<li>Proficiency with CRM systems (HubSpot or similar), task management tools (Asana or similar), marketing and design tools, (Canva or similar), Google Workspace, and Microsoft Office applications</li>
<li>Bachelor&rsquo;s degree preferred</li></ul> 


Physical Requirements
<ul>
<li>This candidate must be based in the NYC area.</li>
<li>Athena&rsquo;s policy requires all professionals to be in the office at least four days per week. This position may require additional on-site flexibility, including weekend or after-house flexibility as circumstances dictate.</li></ul> 


Compensation &amp; Benefits

The base salary for this New York-based position ranges from $125,000 - $150,000 base salary, depending on experience, skills, and responsibilities. Actual salary may vary based on qualifications and the level at which the role is hired. In addition to the base salary, the role includes a discretionary incentive compensation program, and a comprehensive benefits package, including medical and life insurance, retirement plans, tax-free savings options, and access to additional healthcare programs.</div>

Executive, Personal Assistant

Net2Source (N2S)

<div>
 
 If you are passionate about making a difference and ready to support a dynamic executive in driving positive change, we encourage you to apply for this exciting opportunity (Freshers are welcome)
 
 
 
 
 
 Job Description:
 
 
 We are seeking a dynamic and enthusiastic individual to join our team as a Personal Executive Assistant. This role offers a unique opportunity for someone who is deeply passionate about promoting women in leadership initiatives and is eager to support a high-level executive in their day-to-day operations. The ideal candidate will be driven, proactive, and committed to excellence, with a hunger to excel in all aspects of their work.
 
 
 
 
 
 Responsibilities:
 
 <ol>
 <li>
 Provide comprehensive administrative support to the executive, including managing calendars, scheduling meetings, and handling correspondence.
 </li>
 <li>
 Act as a liaison between the executive and internal/external stakeholders, ensuring timely communication and follow-up.
 </li>
 <li>
 Conduct research, compile data, and prepare reports or presentations as needed.
 </li>
 <li>
 Assist in organizing events, conferences, or workshops related to women in leadership initiatives.
 </li>
 <li>
 Support the executive in project management tasks, including tracking progress, setting deadlines, and coordinating team efforts.
 </li>
 <li>
 Handle sensitive information with discretion and maintain confidentiality at all times.
 </li>
 <li>
 Proactively identify opportunities to streamline processes and improve efficiency within the executive's workflow.
 </li>
 <li>
 Stay updated on industry trends and best practices related to women in leadership, contributing insights and ideas to support the company's initiatives.
 </li>
 <li>
 Collaborate with other team members to ensure seamless operations and alignment with overall company goals.
 </li>
 <li>
 Help with marketing and sales efforts as needed.
 </li>
 </ol>
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 Freshers are welcome with no experience
 </li>
 <li>
 Undergrads or Grads both can apply
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Excellent written and verbal communication abilities.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other relevant software is preferred.
 </li>
 <li>
 Ability to multitask and prioritize tasks in a fast-paced environment.
 </li>
 <li>
 Genuine passion for promoting women in leadership and a commitment to advancing diversity and inclusion in the workplace.
 </li>
 <li>
 Proactive mindset with a willingness to take initiative and drive results.
 </li>
 <li>
 High level of professionalism and integrity.
 </li>
 </ul>
 
 
</div>

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