executive personal assistant

Confidential

<div>
 
 
 
 Our client, a confidential UHNWI is seeking an experienced Executive / Personal Assistant.
 
 
 
 
 
 
 
 
 Executive/Personal Assistant &mdash; Malibu
 
 
 
 
 Comp
 
 : $100,000 - $150,000 + stipend for benefits
 
 
 A private UHNW household in Malibu is seeking a highly resourceful and proactive Executive Personal Assistant. The right candidate is unflappable, deeply organized, and comfortable operating with full discretion in a fast-moving, high-touch environment. This is a hands-on role for someone who thrives on anticipating needs, solving problems before they surface, and managing a wide range of responsibilities with polish and follow-through.
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Serve as the principal's right hand, managing a dynamic schedule that shifts quickly and often requires same-day pivots
 </li>
 <li>
 Own end-to-end travel logistics, from private and commercial flights to ground transport, lodging, and personal appointments, tailored closely to established preferences
 </li>
 <li>
 Act as a trusted go-between for the principal across a wide network of contacts, keeping projects and tasks moving smoothly
 </li>
 <li>
 Keep an organized, current system of contacts and relationships
 </li>
 <li>
 Manage vendor relationships and payment processing, working alongside the household's financial team to keep accounts current
 </li>
 <li>
 Track key recurring deadlines tied to insurance, property taxes, and personal document renewals
 </li>
 <li>
 Coordinate across household staff and property teams to keep multiple residences running smoothly
 </li>
 <li>
 Stay comfortable navigating Apple devices and standard office software, with the ability to troubleshoot basic tech issues independently
 </li>
 <li>
 Manage a high volume of email correspondence, filtering and prioritizing what reaches the principal directly
 </li>
 <li>
 Take on ad hoc projects, from special event planning to private dining coordination and general research
 </li>
 <li>
 Handle general office and administrative upkeep, including invoices, filing, and supply management
 </li>
 <li>
 Run a range of personal errands, with careful tracking of related expenses and reimbursements
 </li>
 <li>
 Coordinate care and scheduling for household pets, including routine health and wellness needs
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 Genuine comfort and affinity for animals, including dogs and horses
 </li>
 <li>
 Available onsite in Malibu Monday through Friday, with flexibility for occasional off-hours needs
 </li>
 </ul>
 
 
 
 
 
 Please submit your resume for consideration!
 
 
 
 
 
 
 
 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
 
 
</div>

Executive Personal Assistant

Ramen Lab Eatery

Job Overview We are seeking a highly organized, proactive, and professional Executive Personal Assistant to support the owner of a growing hospitality and restaurant group.This role is ideal for a recent college graduate or early-career professional who thrives in a fast-paced environment, enjoys problem-solving, and wants exposure to entrepreneurship, hospitality operations, business management, and executive leadership.The Executive Personal Assistant will serve as a trusted right hand to the owner, helping manage daily priorities, calendar organization, communications, business administration, and personal scheduling. The ideal candidate is detail-oriented, adaptable, highly organized, and comfortable handling confidential information.Responsibilities<ul><li>Manage and maintain the owner's calendar, appointments, meetings, and travel arrangements</li><li>Coordinate business and personal schedules to maximize productivity and efficiency</li><li>Screen, organize, and prioritize emails before they reach the owner</li><li>Draft professional emails, correspondence, and documents</li><li>Attend meetings and events when requested</li><li>Coordinate personal appointments, reservations, and errands</li><li>Communicate with vendors, business partners, and service providers</li><li>Assist with restaurant administrative projects and special assignments</li><li>Prepare reports, presentations, and meeting materials</li><li>Track follow-ups and ensure important deadlines are not missed</li><li>Help create structure and accountability around weekly priorities and long-term projects</li><li>Maintain discretion and confidentiality at all times</li></ul>Qualifications<ul><li>Bachelor's degree preferred</li><li>Hospitality, business, communications, or management background preferred</li><li>Strong proficiency in Microsoft Office Suite and Google Workspace</li><li>Exceptional written and verbal communication skills</li><li>Highly organized with strong attention to detail</li><li>Ability to multitask and prioritize in a fast-moving environment</li><li>Professional appearance and demeanor</li><li>Comfortable attending business meetings and networking events</li><li>Reliable transportation</li><li>Willingness to work flexible hours when needed</li></ul>What We're Looking ForThis person should be:<ul><li>Extremely organized</li><li>Proactive rather than reactive</li><li>Able to anticipate needs before being asked</li><li>Comfortable holding an executive accountable to their schedule</li><li>Confident communicating with business owners, managers, vendors, and professionals</li><li>Solution-oriented and resourceful</li><li>Trustworthy and discreet</li></ul>This is an excellent opportunity to work directly alongside a business owner and gain hands-on experience in leadership, hospitality operations, entrepreneurship, and business growth.Pay: $60,000.00 - $75,000.00 per yearBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Security clearance:<ul><li>Confidential (Preferred)</li></ul>Willingness to travel:<ul><li>75% (Preferred)</li></ul>Work Location: In person

MOMentum Park

<div>
 
 Executive &amp; Personal Assistant to the CEO
 
 
 
 Momentum Park | San Jose, CA (Hybrid, with travel) | Full-time or Part-time | $20&ndash;$30/hour based on experience
 
 
 
 
 
 
 About the role
 
 
 Momentum Park &ldquo;where moms come first and every moment matters&rdquo; is a nonprofit tech start up on a mission to support and uplift pregnant and postpartum mothers. From welcome kits for new mothers to the events and resources that help families thrive. We are looking for an Executive &amp; Personal Assistant who can be a true extension of the CEO's brain and hands and help keep the mission moving every single day. This is not a traditional administrative assistant position. We are looking for someone who enjoys building systems, solving problems, and becoming a trusted right hand to a CEO. Above all, we need someone who is mission-motivated. Every task, no matter how big or small, moves the mission forward, and that is the mindset you bring to the work. The heart of this job is simple: make the CEO's life easier. You will manage her inbox and calendar, keep finances and receipts organized, research the best vendors and services, coordinate travel, and manage shipping and inventory for our mom kits. Just as important, you will help with the personal and household side of her life: scheduling appointments, managing personal accounts and bills, organizing mail, light household chores and tidying, errands, and pet care. You may also help film and capture content here and there, and a little video editing know-how is a nice bonus. No two days look the same, and that is exactly what makes it fun. Efficiency is what we value most. The best person in this seat does more in less time and removes friction before it ever reaches the CEO. You will work closely with her, but this is not a role for someone who needs hand-holding or is sensitive by nature. You take ownership, you think for yourself, and you only bring her what truly needs her. One more thing: dogs are part of daily life around here, so you MUST LOVE YORKIES. You also manage your time wisely: tasks are constantly flowing in with different deadlines, so you know how to prioritize and stay on top of what matters most.
 
 
 
 
 
 What you will doExecutive Support
 
 <ul>
 <li>
 Manage the CEO's inbox and phone communications with proactive prioritization and twice-daily email digests
 </li>
 <li>
 Own a clean, conflict-free calendar: schedule meetings, coordinate appointments, and protect her time
 </li>
 <li>
 Draft professional emails and communications on her behalf, and follow up on action items
 </li>
 <li>
 Organize and safeguard confidential files and documentation, keeping everything easy to find
 </li>
 </ul>
 
 
 
 
 Operations &amp; Administration
 
 <ul>
 <li>
 Reconcile receipts, invoices, and reimbursements, and follow up with vendors when something is missing
 </li>
 <li>
 Research vendors and services, then bring back one clear, well-thought-out recommendation
 </li>
 <li>
 Own the ClickUp task board and keep projects moving forward
 </li>
 <li>
 Send a weekly Friday report on what got done and the impact it made
 </li>
 </ul>
 
 
 
 
 Inventory &amp; Logistics
 
 <ul>
 <li>
 Manage welcome kit inventory and organizational supplies, and reorder before stock runs low
 </li>
 <li>
 Coordinate packing, shipping, FedEx pickups, and delivery tracking
 </li>
 </ul>
 
 
 
 
 Personal Assistance
 
 <ul>
 <li>
 Schedule personal and medical appointments and manage personal calendars
 </li>
 <li>
 Organize household mail, paperwork, and important documents
 </li>
 <li>
 Manage personal bills and accounts
 </li>
 <li>
 Run errands and help with light household organization and tidying
 </li>
 <li>
 Help care for the dogs when needed
 </li>
 </ul>
 
 
 
 
 Events &amp; Creative Support
 
 <ul>
 <li>
 Help with conference and event logistics before and during events
 </li>
 <li>
 Coordinate travel arrangements when needed
 </li>
 <li>
 Make occasional simple materials in Canva and PowerPoint, and help film and capture content as needed (basic video editing is a plus)
 </li>
 </ul>
 
 
 
 
 What success looks like
 
 <ul>
 <li>
 The CEO spends less time on admin and more time leading
 </li>
 <li>
 Problems are anticipated and solved before they become urgent
 </li>
 <li>
 Projects keep moving without constant reminders or follow-up
 </li>
 <li>
 Systems get more organized and efficient over time
 </li>
 <li>
 She rarely has to ask whether something is done, because it already is
 </li>
 </ul>
 
 
 
 
 What we are looking for
 
 <ul>
 <li>
 Relentless efficiency; You do more in less time and make everything run smoother
 </li>
 <li>
 Strong time management &mdash; you prioritize well and stay on top of constantly shifting deadlines
 </li>
 <li>
 A critical, independent thinker who solves problems without being walked through them
 </li>
 <li>
 Someone who can work closely with the CEO without being co-dependent
 </li>
 <li>
 Experience supporting a busy executive or leader
 </li>
 <li>
 Sharp written communication and total discretion with confidential and financial information
 </li>
 <li>
 A naturally organized person who follows through without being chased
 </li>
 <li>
 Comfort with Google Workspace and Microsoft Office, plus a task tool like ClickUp
 </li>
 <li>
 A genuine love of dogs
 </li>
 <li>
 Bonus points for nonprofit experience, a little video editing know-how, and basic Canva skills
 </li>
 </ul>
 
 
 
 
 The details
 
 <ul>
 <li>
 Based in San Jose, CA &mdash; hybrid (mix of remote and in-person), with opportunity to travel
 </li>
 <li>
 Part-time; 1099 work
 </li>
 <li>
 Pay: $20&ndash;$30/hour based on experience
 </li>
 </ul>
 
 
 
 
 How to apply
 
 
 If you are reading this thinking "I know exactly how to make her life easier," we want to hear from you. Please submit the following:
 
 <ul>
 <li>
 Your resume
 </li>
 <li>
 Three professional references
 </li>
 <li>
 A one-page cover letter (see the format below)
 </li>
 <li>
 A 200-word written response to the prompt below
 </li>
 <li>
 Optional: a short 30 to 60 second voice or video intro
 </li>
 </ul>
 
 
 
 
 Cover letter
 
 
 Keep it to one page, clean and direct. We want to understand why this role and why you. Please cover:
 
 <ul>
 <li>
 Why Momentum Park and why the mission matters to you
 </li>
 <li>
 Your fit for a rare role that needs a rare person: proactive, accurate, calm, and no hand-holding
 </li>
 <li>
 Proof you can do both executive work and personal errands, treating neither as beneath you
 </li>
 <li>
 How you handle discretion, confidentiality, and high-trust environments
 </li>
 <li>
 A confident close with your availability
 </li>
 </ul>
 
 A simple structure that works well: one strong intro paragraph, three short bullets on your strengths (execution, organization, discretion), one proof paragraph, one mission paragraph, and a confident closing.
 
 
 
 
 
 Required 200-word response
 
 
 
 Prompt: Describe a time you supported a high-level executive in a high-stakes environment, and how you ensured everything was handled accurately and on time.
 
 
 
 Strong responses include: the high-stakes scenario, your exact responsibilities, how you ensured accuracy (checklists, confirmations, double-checking), how you hit deadlines (backward planning, reminders, status updates), and the outcome (on time, no errors, leadership never had to redo your work).
 
 
 
 
 
 Intro video
 
 
 A short 30 to 60 second voice or video intro is welcome but not required. If you send one, tell us who you are, why this role, your best strengths (follow-through, calm, proactive), why the Momentum Park mission matters to you, and that you are excited to support and available now. Keep it warm, confident, and brief.
 
 
 To show your attention to detail, include the phrase "Momentum Matters" somewhere in your cover letter. Applications without it may not be considered.
 
 
 
 
 
 
 SEND COMPLETE APPLICATION TO:
 
 chloe@momentumpark.org
 
</div>

Executive & Personal Assistant to CEO

Health Readiness Resources

Job Overview We are seeking a dynamic and dedicated House Manager to oversee the daily operations of our home, ensuring a safe, organized, and nurturing environment for residents. The House Manager will coordinate activities, manage household routines, and serve as a primary point of contact for the family. This role demands energetic leadership, exceptional communication skills. The ideal candidate will thrive in a fast-paced setting, demonstrating proactive problem-solving and a commitment to creating a positive living environment .House Manager (Part-Time) &ndash; $25/HourWe are seeking a reliable, organized, and proactive House Manager to help keep our household running smoothly. This is a part-time position offering 10 hours per week at $25/hour.Responsibilities<ul><li>Prepare simple, healthy family meals</li></ul><ul><li>Organize household spaces and maintain order</li></ul><ul><li>Assist with childcare and supervise children as needed</li></ul><ul><li>Manage family schedules, appointments, and calendars</li></ul><ul><li>Coordinate household tasks and errands</li></ul><ul><li>Help create efficient routines and systems for the home</li></ul>Qualifications<ul><li>Previous experience in household management, childcare, or a similar role preferred</li></ul><ul><li>Strong organizational and time-management skills</li></ul><ul><li>Dependable, trustworthy, and detail-oriented</li></ul><ul><li>Comfortable working independently</li></ul><ul><li>Excellent communication skills</li></ul><ul><li>Reliable transportation preferred</li></ul>Schedule &amp; Compensation<ul><li>Pay: $25 per hour</li></ul><ul><li>Hours: Approximately 10 hours per week</li></ul><ul><li>Flexible schedule to be mutually agreed upon</li></ul>Screening RequirementsBecause this role involves access to a private residence and interaction with children, the selected candidate will be required to successfully complete a comprehensive background check prior to employment.To ApplyPlease submit a brief summary of your relevant experience, availability, and professional references. We look forward to connecting with candidates who are committed to providing dependable, high-quality household supportJob Type: Part-timePay: $21.00 - $30.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Flexible spending account</li></ul>Work Location: In person

Washington Accounting Services Inc.

OverviewThis is not a traditional assistant role.We are seeking a high-level Personal Assistant/Executive Assistant to serve as the right-hand to the CEO. This individual must be proactive, detail-oriented, and able to think ahead without direction.The right candidate anticipates needs, takes ownership, and ensures both personal and professional priorities run seamlessly.What Success Looks Like<ul><li>Problems are solved before they reach the CEO</li><li>The CEO is always prepared and never rushed</li><li>Details are handled without follow-up</li><li>The assistant operates independently and brings solutions</li></ul>Key Responsibilities<ul><li>Own and manage the CEO calendar (business + personal integration)</li><li>Anticipate conflicts and resolve proactively</li><li>Prepare the CEO for meetings, travel, and events</li><li>Coordinate travel, logistics, and event planning</li><li>Manage vendors and follow up without reminders</li><li>Oversee household and personal operations</li><li>Act as a gatekeeper and protect the CEO's time</li></ul>Required Experience (NON-NEGOTIABLE)<ul><li>5+ years supporting a CEO, founder, or senior executive</li><li>Experience managing complex schedules independently</li><li>Proven examples of anticipating needs without direction</li><li>Experience in fast-paced or high-demand environments</li></ul>Important &ndash; Read Before ApplyingThis role is NOT for someone who:<ul><li>Needs step-by-step direction</li><li>Waits to be told what to do</li><li>Has only administrative or organizing experience</li></ul>Application Requirement (MANDATORY)Include responses to:<ul><li>Tell me about a time you anticipated a need before being asked.</li><li>How do you ensure nothing is missed when managing multiple priorities?</li></ul>Applications without responses will not be considered.Job Type: Full-timePay: $70,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Upper Marlboro, MD 20772 (Required)</li></ul>Work Location: In person

Personal/Executive Assistant to CEO (High-Level / Proactive Role)

Zirtual

<div>
 Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.
 
 
 The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.
 
 
 As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.
 
 
 Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual's best practices for success.
 
 
 This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 Typical Duties and Responsibilities (may vary based on client needs)
 
 
 
 Calendar &amp; Schedule Management
 
 
 <ul>
 <li>
 Manage and coordinate complex calendars and appointments
 </li>
 <li>
 Schedule meetings, calls, and events across multiple time zones
 </li>
 <li>
 Anticipate scheduling conflicts and proactively resolve them
 
 
 </li>
 </ul>
 Email &amp; Communication Management
 
 
 <ul>
 <li>
 Monitor and manage inboxes, including drafting and responding to emails
 </li>
 <li>
 Prioritize communications and ensure timely follow-up
 </li>
 <li>
 Serve as a liaison between clients and internal/external contacts
 
 
 </li>
 </ul>
 Administrative Support
 
 
 <ul>
 <li>
 Prepare documents, presentations, and reports
 </li>
 <li>
 Handle data entry, file organization, and record maintenance
 </li>
 <li>
 Assist with project coordination and task tracking
 
 
 </li>
 </ul>
 Travel &amp; Event Coordination
 
 
 <ul>
 <li>
 Research and book travel arrangements (flights, hotels, transportation)
 </li>
 <li>
 Create detailed itineraries and manage travel changes
 </li>
 <li>
 Coordinate virtual and in-person meetings or events
 
 
 </li>
 </ul>
 Operations &amp; Task Management
 
 
 <ul>
 <li>
 Support day-to-day business operations
 </li>
 <li>
 Conduct research and compile information as needed
 </li>
 <li>
 Identify opportunities to improve processes and efficiency
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 Skills &amp; Attributes
 
 
 <ul>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent written and verbal communication
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Ability to manage multiple clients and deadlines
 </li>
 <li>
 Proactive, resourceful, and solution-oriented mindset
 </li>
 <li>
 Ability to work independently in a remote environment
 
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Bilingual (English/French and/or Spanish)
 </li>
 <li>
 Experience supporting executives, entrepreneurs, or small business owners
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Associate's or Bachelor's degree in Business Administration or related field (or equivalent experience)
 </li>
 <li>
 2-4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
 </li>
 <li>
 Experience supporting multiple clients or executives preferred
 </li>
 <li>
 Typing ability of at least 50 WPM with accuracy
 
 
 
 </li>
 </ul>
 
 Technical Skills
 
 
 
 <ul>
 <li>
 Google Workspace and/or Microsoft Office
 </li>
 <li>
 Calendar management tools (Google Calendar, Outlook)
 </li>
 <li>
 Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
 </li>
 <li>
 Communication tools (Slack, Zoom, Teams)
 
 
 
 </li>
 </ul>
 
 Work Requirements
 
 
 
 <ul>
 <li>
 Reliable high-speed internet, computer, and phone
 </li>
 <li>
 Ability to maintain confidentiality and professionalism
 </li>
 <li>
 Availability during business hours (PST or EST, Monday-Friday), unless otherwise agreed in writing with each client
 
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500-$3,800, depending on client mix.
 
 
 
 Protecting Yourself from Recruitment Scams
 
 
 
 Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.
 
 
 To help you navigate your job search with confidence, please keep the following points in mind:
 
 
 <ul>
 <li>
 No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates
 </li>
 <li>
 No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
 </li>
 <li>
 Please always verify communications:
 </li>
 <ul>
 <li>
 Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address
 </li>
 </ul>
 <li>
 Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links
 </li>
 <li>
 What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts
 </li>
 </ul>
</div>

Remote Executive Assistant

<div>
 
 Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.
 
 
 
 
 
 The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.
 
 
 
 
 
 As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.
 
 
 
 
 
 Assistants are expected to be available for clients during business hours
 
 as agreed upon with each client
 
 but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual&rsquo;s best practices for success.
 
 
 
 
 
 This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Typical Duties and Responsibilities (may vary based on client needs)
 
 
 
 
 Calendar &amp; Schedule Management
 
 
 <ul>
 <li>
 Manage and coordinate complex calendars and appointments
 </li>
 <li>
 Schedule meetings, calls, and events across multiple time zones
 </li>
 <li>
 Anticipate scheduling conflicts and proactively resolve them
 </li>
 </ul>
 
 
 Email &amp; Communication Management
 
 
 <ul>
 <li>
 Monitor and manage inboxes, including drafting and responding to emails
 </li>
 <li>
 Prioritize communications and ensure timely follow-up
 </li>
 <li>
 Serve as a liaison between clients and internal/external contacts
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Prepare documents, presentations, and reports
 </li>
 <li>
 Handle data entry, file organization, and record maintenance
 </li>
 <li>
 Assist with project coordination and task tracking
 </li>
 </ul>
 
 
 Travel &amp; Event Coordination
 
 
 <ul>
 <li>
 Research and book travel arrangements (flights, hotels, transportation)
 </li>
 <li>
 Create detailed itineraries and manage travel changes
 </li>
 <li>
 Coordinate virtual and in-person meetings or events
 </li>
 </ul>
 
 
 Operations &amp; Task Management
 
 
 <ul>
 <li>
 Support day-to-day business operations
 </li>
 <li>
 Conduct research and compile information as needed
 </li>
 <li>
 Identify opportunities to improve processes and efficiency
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 Skills &amp; Attributes
 
 
 <ul>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent written and verbal communication
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Ability to manage multiple clients and deadlines
 </li>
 <li>
 Proactive, resourceful, and solution-oriented mindset
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 </ul>
 
 
 Preferred
 
 
 <ul>
 <li>
 Bilingual (English/French and/or Spanish)
 </li>
 <li>
 Experience supporting executives, entrepreneurs, or small business owners
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or related field (or equivalent experience)
 </li>
 <li>
 2&ndash;4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
 </li>
 <li>
 Experience supporting multiple clients or executives preferred
 </li>
 <li>
 Typing ability of at least 50 WPM with accuracy
 </li>
 </ul>
 
 
 
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Google Workspace and/or Microsoft Office
 </li>
 <li>
 Calendar management tools (Google Calendar, Outlook)
 </li>
 <li>
 Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
 </li>
 <li>
 Communication tools (Slack, Zoom, Teams)
 </li>
 </ul>
 
 
 
 
 
 Work Requirements
 
 
 <ul>
 <li>
 Reliable high-speed internet, computer, and phone
 </li>
 <li>
 Ability to maintain confidentiality and professionalism
 </li>
 <li>
 Availability during business hours (PST or EST, Monday&ndash;Friday),
 
 unless otherwise agreed in writing with each client
 
 </li>
 </ul>
 
 
 
 
 
 Compensation
 
 
 
 This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from
 
 $1,500&ndash;$3,800
 
 , depending on client mix.
 
 
 
 
 
 
 Protecting Yourself from Recruitment Scams
 
 
 
 Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.
 
 
 To help you navigate your job search with confidence, please keep the following points in mind:
 
 
 
 
 <ul>
 <li>
 
 No Financial Requests:
 
 Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
 
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Please always verify communications:
 
 Direct from Zirtual: If you receive an email from one of our recruiters, it will
 
 only
 
 come from an @zirtual.com address.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Exercise Caution with Unsolicited Outreach:
 
 If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 What to Do If You Suspect Fraud:
 
 Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to
 
 support@zirtual.com
 
 . Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.
 </li>
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