executive personal assistant

BI Hub Solution

We are seeking a highly organized, proactive, and discreet Executive Personal Assistant (EPA) to support our executive leadership with both professional and personal administrative tasks. The EPA will serve as the primary point of contact, manage the executive&rsquo;s schedule, coordinate communications, handle confidential information, and ensure the smooth running of daily operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment.Key Responsibilities:Administrative Support<ul><li>Manage complex calendars, schedule meetings, appointments, and travel arrangements.</li><li>Screen calls, emails, and correspondence on behalf of the executive.</li><li>Prepare reports, presentations, meeting agendas, and other documentation.</li><li>Handle confidential documents with the utmost discretion.</li></ul>Personal Assistance<ul><li>Coordinate personal appointments, events, and household-related logistics as needed.</li><li>Arrange personal travel and accommodations.</li><li>Manage personal errands and tasks to support overall executive efficiency.</li></ul>Communication &amp; Liaison<ul><li>Serve as the gatekeeper and liaison between the executive and internal/external stakeholders.</li><li>Draft, proofread, and send correspondence on behalf of the executive.</li><li>Maintain strong professional relationships with key contacts, clients, and partners.</li></ul>Event &amp; Project Coordination<ul><li>Organize business events, offsites, and team-building activities.</li><li>Assist with ad hoc projects, research, and coordination of executive initiatives.</li><li>Track deadlines and follow up on action items across multiple projects.</li></ul>Operational Support<ul><li>Oversee office supplies, vendor coordination, and tech support for executive needs.</li><li>Anticipate needs and proactively resolve issues before they arise.</li><li>Maintain organized filing systems (digital and physical).</li></ul>Qualifications:<ul><li>Proven experience as an Executive Assistant or Personal Assistant (8+ years preferred).</li><li>Exceptional organizational and time-management skills.</li><li>Strong verbal and written communication skills.</li><li>High level of discretion, confidentiality, and professionalism.</li><li>Proficient in Microsoft Office Suite, Google Workspace, and calendar/email systems.</li><li>Ability to multitask and prioritize effectively under pressure.</li></ul>Preferred:<ul><li>Bachelor&rsquo;s degree or equivalent experience.</li><li>Experience supporting C-level executives.</li><li>Familiarity with project management tools (e.g., Asana, Trello, Notion).</li><li>Flexible availability outside normal working hours, if required.</li></ul>Job Type: Full-time

Executive Personal Assistant

Naik Foundation

Confidential

<div>
 
 🔍
 
 We're Hiring: Executive Personal Assistant to the Chief Finance Officer
 
 
 
 We are looking for a
 
 highly mature and accountable Executive Personal Assistant
 
 to support our Chief Founder. This is a dynamic and demanding role that requires someone with exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities.
 
 
 
 Key Qualities We&rsquo;re Seeking:
 
 
 <ul>
 <li>
 Proven experience supporting C-level executives
 </li>
 <li>
 Strong proficiency in
 
 Excel
 
 , scheduling, and coordination
 </li>
 <li>
 Ability to consolidate information and manage multiple tasks seamlessly
 </li>
 <li>
 High sense of
 
 ownership
 
 ,
 
 commitment
 
 , and
 
 professional maturity
 
 </li>
 <li>
 Willingness to go the extra mile and adapt to evolving needs
 </li>
 </ul>
 
 🗓️
 
 Working Days
 
 : 5 days a week
 
 
 💰
 
 Salary
 
 : QAR 6,500 full package
 
 
 This role is ideal for someone who thrives in a fast-paced environment and is passionate about making a meaningful impact through executive support.
 
 
 📩 If you or someone you know fits this profile, please reach out or apply directly. We&rsquo;d love to connect!
 
</div>

Gizli

<div>
 
 We are seeking an experienced and highly organized
 
 Executive &amp; Personal Assistant to Chairman and GM
 
 to support the daily operations of our prestigious international real estate company specializing in luxury residential and commercial projects.
 
 
 
 
 
 
 QUALIFICATIONS AND JOB DESCRIPTION
 
 
 
 
 RESPONSIBILITIES
 
 
 <ul>
 <li>
 Managing the calendars, meetings, and appointment schedules of both the Chairman of the Board and the General Manager
 </li>
 <li>
 Organizing all domestic and international travel arrangements (flights, visas, accommodation, transfers)
 </li>
 <li>
 Handling emails, phone calls, and written correspondence on behalf of both executives with confidentiality and professionalism
 </li>
 <li>
 Preparing documents, reports, and presentations; organizing and maintaining digital and physical files
 </li>
 <li>
 Coordinating meeting logistics, taking notes, and following up on action items
 </li>
 <li>
 Monitoring and assisting in daily business tasks and priorities
 </li>
 <li>
 Maintaining regular communication with key stakeholders (family, clients, etc.), including sending greetings, thank-you notes, and formal correspondences
 </li>
 <li>
 Managing personal appointments, reminders, and specific routines (e.g., daily courtesy calls to close family members)
 </li>
 <li>
 Organizing gifts, celebrations, and personal calendar events (birthdays, anniversaries, holidays, etc.)
 </li>
 <li>
 Handling private errands such as shopping, reservations, and personal logistics
 </li>
 <li>
 Providing support during personal or business trips when required
 </li>
 <li>
 Coordinating with household staff or external vendors when necessary
 </li>
 <li>
 Creating a positive, respectful, and motivating presence in daily communication
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS
 
 
 <ul>
 <li>
 University degree, preferably in Business Administration, International Relations, Communications, Languages, or related fields
 </li>
 <li>
 Advanced level of English (spoken and written) is mandatory
 </li>
 <li>
 Russian or Chinese language skills are a strong advantage
 </li>
 <li>
 Excellent organizational, time management, and multitasking abilities
 </li>
 <li>
 High level of discretion, professionalism, and trustworthiness
 </li>
 <li>
 Comfortable working in a dynamic environment with shifting priorities
 </li>
 <li>
 Available for flexible working hours.
 </li>
 <li>
 Strong digital literacy (MS Office, calendar/email tools, online platforms)
 </li>
 <li>
 Well-groomed, positive, calm under pressure, and solution-oriented
 </li>
 <li>
 Based in Istanbul with no travel restrictions
 </li>
 </ul>
 
 
 
 
 
 WHAT WE OFFER
 
 
 <ul>
 <li>
 A high-impact role supporting two top-level executives in an international company
 </li>
 <li>
 Exposure to both corporate strategy and private executive life
 </li>
 <li>
 A professional, respectful, and growth-oriented working culture
 </li>
 <li>
 Long-term career development and unique learning opportunities
 </li>
 </ul>
 
 
</div>

Executive & Personal Assistant To Chairman and General Manager

Frontline Source Group - Nationwide Staffing & Executive Search

<div>
 
 Our client is seeking a highly organized and detail-oriented Executive and Personal Assistant to provide dedicated support to two senior leaders within their private equity team in Austin Texas. This direct-hire opportunity requires exceptional professionalism, strong judgment, and the ability to manage complex schedules, travel, and day-to-day operational needs with discretion.
 
 
 
 
 
 Company Profile:
 
 
 
 Well-established and growing private equity firm. The firm manages multi-million-dollar investments and partners with high-level executives and entrepreneurs across industries. Known for its entrepreneurial spirit, collaborative culture, and track record of success, the company provides a fast-paced, professional environment where precision and excellence are key.
 
 
 
 
 
 Executive and Personal Assistant Role:
 
 
 
 This Executive and Personal Assistant role is ideal for someone who thrives in a fast-paced, dynamic environment and brings a proactive, polished, and resourceful approach to executive support
 
 
 Manage complex and frequently changing calendars, including internal and external meetings across multiple time zones
 
 
 Arrange and coordinate domestic and international travel (flights, hotels, ground transport, itineraries)
 
 
 Handle booking and expense reporting as a core function
 
 
 Provide daily executive support to two senior leaders, ensuring follow-through and accuracy on all commitments
 
 
 Act as communication liaison, drafting, reviewing, and managing correspondence on behalf of executives
 
 
 Prepare agendas, meeting materials, and ensure timely follow-up actions
 
 
 Provide occasional personal assistance including errands, reservations, and ad hoc requests to enable executive focus on core responsibilities
 
 
 Coordinate with internal teams and vendors to maintain seamless office operations
 
 
 Support special projects with light research, data organization, and other assigned tasks
 
 
 
 
 
 Executive and Personal Assistant Background Profile:
 
 
 
 5&ndash;7+ years of Executive Assistant or Personal Assistant experience supporting senior executives
 
 
 Experience in financial services, private equity, or professional services preferred; open to candidates from other high-demand industries.
 
 
 Exceptional organizational skills and proven ability to manage shifting priorities
 
 
 Strong attention to detail, accuracy, and follow-through
 
 
 Professional demeanor with strong interpersonal skills and a polished, approachable style
 
 
 Strong written and verbal communication abilities
 
 
 Proficiency with Microsoft Office Suite, Outlook, and modern collaboration tools
 
 
 
 
 
 Features and Benefits:
 
 
 
 Comprehensive medical, dental, and vision benefits
 
 
 Generous PTO and paid holidays
 
 
 Retirement savings plan with employer contributions
 
 
 Exciting, fast-paced work environment with exposure to private equity and financial services
 
 
 Direct access to senior leadership and opportunity to play a pivotal role in executive support
 
 
 Collaborative and professional team culture where accuracy, reliability, and initiative are highly valued
 
</div>

Executive and Personal Assistant

HR Connect

<div>
 
 
 Personal Assistant to Executive (Hybrid: Personal &amp; Business Support)
 
 
 
 
 
 
 📍 Location: Dubai
 
 
 🕒 Employment Type: Full-time (direct employment with the Executive)
 
 
 💰 Compensation: Competitive, based on experience
 
 
 
 
 
 
 
 
 About the Role
 
 
 
 
 
 A Dubai-based entrepreneur and business leader, is seeking a
 
 highly organized, proactive, and versatile Personal Assistant
 
 to provide both
 
 professional
 
 and
 
 personal
 
 support.
 
 
 
 
 
 The selected candidate will be employed directly by the executive (not the company).
 
 
 Approximately 60% of the role will focus on
 
 business-related support
 
 (calendar management, email handling, research, follow-ups), and 40% on
 
 personal/lifestyle support
 
 (appointments, travel, coordination).
 
 
 The Personal Assistant will be trusted to make day-to-day decisions on scheduling, bookings, and routine follow-ups, ensuring things move forward without waiting for constant approvals.
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 <ul>
 <li>
 
 Executive Support
 
 : Manage calendar, schedule meetings, organize travel, and prepare briefing materials.
 </li>
 <li>
 
 Business Tasks
 
 : Assist with email management, research, presentations, and project follow-ups.
 </li>
 <li>
 
 Personal Support
 
 : Coordinate personal appointments, family arrangements, and lifestyle tasks.
 </li>
 <li>
 
 Administration
 
 : Maintain records, track expenses, and manage ad hoc projects.
 </li>
 <li>
 
 Decision-Making
 
 : Use sound judgment for routine matters (e.g., confirming meetings, vendor follow-ups) while escalating major decisions appropriately.
 </li>
 </ul>
 
 
 
 
 
 
 
 Candidate Profile
 
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Excellent written and verbal communication.
 </li>
 <li>
 High level of discretion and professionalism (confidential exposure required).
 </li>
 <li>
 Proactive, resourceful, and adaptable personality.
 </li>
 <li>
 Tech-savvy and ability to adapt to new technology platforms.
 </li>
 <li>
 Prior PA/EA experience is preferred, however,
 
 motivated fresh candidates are also welcome.
 
 </li>
 </ul>
 
 
 
 
 
 
 
 Why This Role?
 
 
 
 
 <ul>
 <li>
 
 Direct employment
 
 with the executive, offering a close working relationship and variety of tasks.
 </li>
 <li>
 
 Dynamic exposure
 
 : a mix of business and personal responsibilities.
 </li>
 <li>
 
 Learning opportunity
 
 : insight into entrepreneurship, operations, and strategy.
 </li>
 <li>
 
 Career growth
 
 : potential grow into expanded roles such as Executive Assistant, Office Manager, or even Chief of Staff over time.
 </li>
 </ul>
</div>

Personal Assistant to Executive

Giridhar placement & Services

Executive Assistant (Female Only) &ndash; Designer Womenswear Company Location: Sector 4, Noida Salary: &#8377;35,000 &ndash; &#8377;45,000 per month Job Timings: 9:30 AM &ndash; 6:30 PMAbout the Role: We are looking for a highly organized and proactive Executive Assistant to support senior management at a leading Designer Womenswear Company. This role requires excellent communication, multitasking skills, and the ability to handle confidential information with professionalism.Key Responsibilities:<ul><li>Manage and organize executive schedules, meetings, and appointments.</li><li>Handle day-to-day correspondence and communication on behalf of management.</li><li>Coordinate with internal teams and external stakeholders as required.</li><li>Assist in preparing reports, presentations, and documentation.</li><li>Maintain confidentiality of sensitive information.</li><li>Provide general administrative support to ensure smooth business operations.</li></ul>Requirements:<ul><li>Female candidates only.</li><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Strong organizational and time-management skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Excellent written and verbal communication skills.</li><li>Ability to multitask and work independently with minimal supervision.</li></ul>Perks &amp; Benefits:<ul><li>Competitive salary package (&#8377;35k &ndash; &#8377;45k).</li><li>Exposure to a dynamic fashion and retail environment.</li><li>Opportunity to work closely with top management.</li></ul>To Apply, Send Your Resume Here: @ 7290884556 giridharplacementservice@gmail.comJob Type: Full-timePay: &#8377;35,000.00 - &#8377;45,000.00 per monthBenefits:<ul><li>Health insurance</li></ul>

Executive Assistant (Female Only) – Designer Womenswear Company

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