executive personal assistant

ELITE SIGNS ADVERTISING L.L.C

Job Description: We are seeking a highly organized and proactive Executive Personal Assistant based in Dubai to provide dedicated support to senior management. The ideal candidate must be fluent in English and capable of handling administrative tasks, managing schedules, and ensuring smooth daily operations while maintaining confidentiality.Key Responsibilities:<ul><li>Manage executives&rsquo; calendars, appointments, and meetings efficiently.</li><li>Draft, proofread, and manage correspondence, reports, and presentations.</li><li>Organize and maintain files, records, and confidential documents.</li><li>Coordinate travel arrangements, itineraries, and logistics.</li><li>Handle phone calls, emails, and other communications professionally.</li><li>Assist with special projects and ad hoc tasks as required.</li></ul>Requirements:<ul><li>Must be fluent in English (spoken and written).</li><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role.</li><li>Strong organizational, multitasking, and time-management abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>High level of discretion and confidentiality.</li><li>Located in Dubai, UAE.</li></ul>What We Offer:<ul><li>Competitive salary and benefits.</li><li>Professional and supportive work environment.</li><li>Opportunities for career growth and skill development.</li></ul>Job Type: Full-timeLocation:<ul><li>Dubai (Required)</li></ul>

Executive Personal Assistant

Binsuloom Group

Executive Secretary/PA to the Owner/GM - Preferably with Real Estate BackgroundWe are seeking a highly organized and proactive Female Secretary with a background in Real Estate, Construction, or Maintenance to join our team in the UAE.Key Responsibilities:<ul><li>Office Management: Organize office schedules, meetings, and appointments, ensuring seamless operations.</li><li>Administration: Oversee office administration tasks including document management, coordinating schedules, and liaising with various departments.</li><li>Executive Support: Assist and support high-level executives and management with various administrative duties.</li><li>Family Support: Manage personal matters for the owner&rsquo;s family, including personal arrangements and bookings.</li><li>Correspondence Handling: Prepare, manage, and handle official correspondence, reports, and documents.</li><li>Document Filing: Maintain and organize both physical and digital filing systems for easy access and reference.</li><li>Vehicle Maintenance: Schedule and manage service/maintenance bookings for the owner&rsquo;s personal and company vehicles, including drop-offs, pick-ups, and payments.</li><li>Travel &amp; Hotel Coordination: Organize travel arrangements, hotel bookings, and manage related tasks when required.</li><li>Meetings: Take minutes at meetings and ensure distribution to relevant parties.</li><li>Confidentiality: Handle sensitive documents and information with discretion and professionalism.</li><li>Liaise with Other Departments: Provide administrative support as needed across departments.</li><li>Family Coordination: Assist with family-related tasks such as managing travel, banking, hotels, and property-related matters.</li></ul>Requirements:<ul><li>Min 5 years of experience in UAE as a Secretary cum Administrative Assistant</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong communication skills in English; Arabic is a plus.</li><li>Exceptional organizational and time-management skills.</li><li>Ability to multitask and thrive under pressure.</li><li>Discretion and professionalism when handling confidential information.</li><li>A Bachelor&rsquo;s Degree in Business Administration or a related field is preferred.</li></ul>Salary Range: AED 4,500 - AED 6,000Location: DubaiJob Type: Full-timePay: AED4,500.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Do you have experience in trade license renewals?</li><li>Do you have experience in liaising with government agencies?</li><li>Are you from philippines? If so, then only apply</li><li>Are you willing to join for a salary of AED4500 to AED6000 (all inclusive)?</li><li>Are you available to join immediately? Please mention your notice period days</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Executive Secretary/PA in UAE: 4 years (Required)</li><li>UAE Real Estate: 1 year (Required)</li><li>managing personal errands of owner and family: 4 years (Required)</li><li>calendar management, travel arrangements handling: 4 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Executive Secretary/Personal Assistant to the Owner-UAE Real Estate Background Preferred

Seven Trends For Project Management Services L.L.C 

Position: Personal Assistant Location: Flexible / Able to travel Employment Type: Full-timeOverviewWe are seeking a highly organized, proactive, and professional Personal Assistant to support an executive in both personal and business-related tasks. The ideal candidate should be skilled in sales, marketing, scheduling, communication, and have the flexibility to travel when needed. This role requires excellent multitasking abilities, confidentiality, and a strong sense of responsibility.Key ResponsibilitiesAdministrative &amp; Personal Support<ul><li>Manage daily schedules, appointments, meetings, and travel itineraries.</li><li>Organize personal and business calendars.</li><li>Handle emails, phone calls, and communications on behalf of the executive.</li><li>Maintain confidentiality and manage sensitive information with discretion.</li><li>Assist with personal errands and tasks as required.</li></ul>Sales &amp; Marketing Support<ul><li>Assist in preparing marketing materials, presentations, and proposals.</li><li>Coordinate with clients, partners, and internal teams for sales-related activities.</li><li>Help track sales leads, follow-ups, and CRM updates.</li><li>Support social media updates, basic content creation, and brand promotion activities.</li><li>Conduct market research and prepare reports when needed.</li></ul>Meetings &amp; Communication<ul><li>Prepare meeting agendas, minutes, and follow-up actions.</li><li>Join business meetings (in-person or virtual) and assist with coordination.</li><li>Communicate professionally with clients and business partners.</li><li>Ensure the executive is fully prepared for each meeting.</li></ul>Travel &amp; Logistics<ul><li>Plan and coordinate travel arrangements (flights, hotels, transport).</li><li>Provide on-the-go support during business trips.</li><li>Ability and willingness to travel frequently or on short notice.</li></ul>Qualifications<ul><li>Previous experience as a personal assistant or executive assistant preferred.</li><li>Strong skills in sales, marketing, communication, and client interaction.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency with MS Office, Google Workspace, and communication tools.</li><li>Ability to work independently and handle high-pressure situations.</li><li>Professional appearance and strong interpersonal skills.</li><li>Valid passport and ability to travel internationally.</li></ul>Desired Traits<ul><li>Trustworthy and discreet</li><li>Highly proactive and solution-oriented</li><li>Flexible and adaptable</li><li>Strong attention to detail</li><li>Positive and professional attitude</li></ul>Job Type: Temporary

Personal Assistant (Ladies Only)

Al Fares International Tents and construction metal llc

Job Title: Personal Assistant (PA) &ndash; Arabic Speaker (Female)Company: Al Fares International Tents &amp; Construction Metal LLCLocation: Riyadh, Saudi ArabiaAbout UsAl Fares International Tents &amp; Construction Metal LLC is a leading company in the Gulf region, specializing in aluminum and steel structures, prefabricated buildings, and customized tent solutions across the GCC. With a strong reputation for quality, innovation, and reliability, we are expanding and seeking a talented Personal Assistant (PA) to join our Riyadh branch.Position OverviewThe Personal Assistant (PA) will provide comprehensive administrative and executive support to the branch management team. The ideal candidate will be organized, proactive, and professional, fluent in Arabic and English, and capable of managing multiple tasks efficiently in a dynamic work environment.Key Responsibilities:<ul><li>Act as the primary point of contact for branch management, clients, and internal teams.</li><li>Manage daily schedules, appointments, and meetings for the branch head/executive.</li><li>Prepare and maintain correspondence, reports, and presentations.</li><li>Handle phone calls, emails, and official communication professionally.</li><li>Organize travel arrangements, visas, and accommodations for executives.</li><li>Assist in event coordination and office administration tasks.</li><li>Maintain confidential files and documents and handle sensitive information with discretion.</li><li>Support HR and finance teams when required (e.g., follow-ups on HR tasks, invoices, and payments).</li><li>Translate or interpret documents and communication between Arabic and English as needed.</li><li>Provide general administrative support to ensure smooth office operations.</li></ul>Qualifications &amp; Experience:<ul><li>Female candidate, fluent in Arabic and English (both spoken and written).</li><li>Minimum 3&ndash;5 years of experience as a PA, Executive Assistant, or Administrative Assistant, preferably in a corporate or construction environment.</li><li>Strong organizational, multitasking, and time management skills.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and basic office software.</li><li>Ability to handle confidential information professionally.</li><li>Proactive, detail-oriented, and capable of working independently.</li><li>Knowledge of office administration, HR support, and finance coordination is an advantage.</li></ul>What We Offer:<ul><li>Competitive salary based on experience.</li><li>Long-term career opportunity in a growing international company.</li><li>Professional and supportive work environment.</li></ul>How to Apply: Interested candidates are requested to submit their updated CV, mentioning the position title &ldquo;Personal Assistant &ndash; Riyadh Branch&rdquo; in the subject line.Job Type: Full-time

Personal Assistant (Arabic speaker female )

AKY Services Pvt. Ltd

Join P-Tech as a Personal Assistant (Female)Location: Rawalpindi / Islamabad Job Type: Full-Time Salary: Competitive &ndash; Based on ExperienceAbout UsP-Tech is a leading BPO company providing top-quality customer support and sales solutions to international clients. As we continue to expand, we&rsquo;re seeking a Female Personal Assistant to provide executive-level administrative and organizational support to our management team.Role OverviewThe Personal Assistant will handle day-to-day administrative tasks, manage schedules, coordinate meetings, and ensure the smooth execution of office operations. This role is ideal for a professional who is organized, reliable, and proactive, with excellent communication and multitasking abilities.Key Responsibilities<ul><li>Manage and organize the executive&rsquo;s daily calendar, appointments, and meetings.</li><li>Handle correspondence, emails, and phone communications professionally.</li><li>Prepare reports, presentations, and documentation as required.</li><li>Coordinate travel arrangements, events, and office logistics.</li><li>Maintain confidentiality of sensitive information at all times.</li><li>Support management in daily operational and administrative functions.</li></ul>Requirements<ul><li>Matric or Inter also Accepted if qualified</li><li>Minimum 1 years of experience as a Personal Assistant or in a similar administrative role.</li><li>Excellent English communication and writing skills.</li><li>Strong organizational and time management abilities.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Professional, presentable, and able to handle confidential matters responsibly.</li><li>Female candidates only.</li></ul>What We Offer<ul><li>Competitive salary package.</li><li>Opportunity to work closely with senior management.</li><li>Career growth and professional development opportunities.</li><li>Supportive and collaborative work environment.</li></ul>How to ApplyHR Contact: 0333-9739861At P-Tech, we value professionalism, precision, and trust. Join us as a Personal Assistant and become a vital part of our leadership support team.Job Types: Full-time, FresherPay: Rs40,000.00 - Rs50,000.00 per monthEducation:<ul><li>Intermediate (Preferred)</li></ul>Experience:<ul><li>Recruitment: 1 year (Preferred)</li><li>BPO / Call Center: 1 year (Preferred)</li></ul>Work Location: In person

Personal Assistant (Female)

Ledelsea

Company &amp; Role OverviewSourceNow is seeking an exceptionally organized, proactive, and discreet Personal Assistant (PA) to provide high-level, confidential administrative and personal support to our CEO and Co-founder. This is a crucial role for a highly motivated individual who thrives in a fast-paced environment and can anticipate needs before they are stated. The ideal candidate will serve as the primary gatekeeper and organizational force, enabling the CEO to focus entirely on strategic business objectives.Key Responsibilities1. Executive and Administrative Support<ul><li>Calendar Management: Manage and optimise a complex, demanding, and ever-changing professional and personal calendar, including scheduling meetings, calls, and travel while accounting for time zone differences.</li><li>Communication Gatekeeping: Act as the first point of contact, screening and prioritizing phone calls, emails, and direct mail to ensure the CEO&rsquo;s time and attention are focused on high-priority items.</li><li>Document Preparation: Prepare, edit, and proofread correspondence, presentations, reports, and memos, often involving highly confidential or sensitive information.</li><li>Expense Management: Process and track expense reports, invoices, and budgets for the CEO, ensuring timely and accurate reconciliation.</li></ul>2. Travel and Logistics Coordination<ul><li>Comprehensive Travel Planning: Arrange detailed domestic and international travel logistics, including flights, ground transportation, accommodations, and itinerary creation, often requiring rapid changes.</li><li>Meeting Logistics: Coordinate meeting agendas, prepare necessary briefing materials, and arrange catering or technology requirements for internal and external meetings.</li></ul>3. Personal Support &amp; Projects<ul><li>Personal Appointments: Manage personal scheduling, appointments (doctors, maintenance, etc.), and reservations as needed.</li><li>Errands &amp; Purchasing: Handle confidential personal errands, including purchasing gifts, managing household vendor relationships, and other personal tasks.</li><li>Special Projects: Support the CEO on various ad-hoc personal and professional projects, often requiring independent research and follow-through.</li></ul>4. Team and Stakeholder Liaison<ul><li>Internal Coordination: Serve as a reliable and professional liaison between the CEO, executive team, board members, investors, and internal staff.</li><li>Confidentiality: Maintain the highest level of confidentiality and discretion concerning all personal and business matters.</li></ul>Required Qualifications and Skills<ul><li>Experience: Minimum of 2 years of experience as a Personal Assistant, Executive Assistant, or similar high-level support role, preferably supporting a C-level executive or Founder.</li><li>Technical Proficiency: Expert level proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and/or Google Workspace (Gmail, Docs, Sheets, Slides).</li><li>Organizational Skills: Exceptional organisational and time management skills, with an unwavering attention to detail.</li><li>Communication: Outstanding written and verbal communication skills, with a professional and diplomatic demeanor.</li><li>Travel Expertise: Proven ability to manage complex, multi-stop international travel arrangements and logistics.</li><li>Education: Bachelor&rsquo;s degree preferred, or equivalent experience.</li></ul>Essential Personal Traits<ul><li>Proactivity &amp; Foresight: The ability to anticipate needs, identify potential issues, and solve problems independently before they escalate.</li><li>Adaptability: Proven ability to handle multiple tasks simultaneously, prioritise effectively, and adapt quickly to shifting demands and priorities.</li><li>Discretion &amp; Trustworthiness: Absolute integrity and the ability to handle sensitive, proprietary, and personal information with the utmost discretion.</li><li>Professionalism: A polished, composed, and professional demeanour under pressure.</li><li>Tech Savviness: Comfortable utilizing various software tools (e.g., project management, CRM) and quickly adopting new technologies</li></ul>Job Type: Full-timePay: Rs100,000.00 - Rs150,000.00 per monthWork Location: In person

Personal Assistant to CEO

HexaMile Soft

Executive Assistant (Female)Shift timing : 01:00 PM to 09:00 PM Monday to Friday About the Role: We are looking for a confident and well-presented Executive Assistant or Personal Assistant(Female) to join our growing team. This position requires excellent communication skills, professionalism, and the ability to multitask in a fast-paced, dynamic environment.Experience :<ul><li>Experience: Minimum 1&ndash;2 years of experience as an Executive Assistant or Personal Assistant experience supporting C-level executives preferred.</li><li>Excellent command of English written &amp; verbal and strong communication skills.</li><li>Proficient in MS Office Suite Word, Excel, PowerPoint and email management tools.</li><li>Highly organized, detail-oriented, and proactive in managing tasks independently.</li><li>Ability to maintain professionalism and discretion under pressure.</li></ul>Responsibilities:<ul><li>Maintain a high level of confidentiality, professionalism, and efficiency at all times.</li><li>Maintain front desk organization</li><li>Support administrative tasks as required</li><li>Act as the primary point of contact between the CEO and internal/external stakeholders.</li></ul>Including HR Responsibilities:<ul><li>Employee Engagement: Foster a culture of collaboration, inclusivity, and employee satisfaction by implementing initiatives that promote employee engagement, recognition, and well-being.</li><li>Performance Management: Develop and implement performance management strategies, including goal-setting, regular feedback, performance evaluations, and improvement plans.</li><li>Conflict Resolution: Address employee concerns, conflicts, and disputes in a timely and constructive manner, working to resolve issues while maintaining a harmonious workplace.</li><li>Employee Development: Collaborate with managers to identify training and development needs, and design programs to enhance employees' skills, knowledge, and career growth opportunities. Overseeing the health and safety of all employees.</li><li>Succession Planning: Contribute to the identification of high-potential employees and assist in developing succession plans to ensure the organization's talent pipeline.</li><li>Employee Data Management: Maintain accurate and up-to-date employee records, ensuring compliance with relevant laws and regulations.</li><li>Policy Implementation: Roll out HR policies, procedures, and guidelines consistently to ensure fair and equitable treatment of all employees.</li><li>Performance Metrics: Analyze and report on key employee management metrics to measure the effectiveness of HR programs and identify areas for improvement.</li><li>Team Collaboration: Work closely with cross-functional teams to ensure an integrated approach to employee management.</li><li>Stay Current: Stay updated on industry trends, best practices, and legal requirements related to employee management, and apply this knowledge to enhance HR practices.</li></ul>Requirements:<ul><li>Strong verbal communication skills</li><li>Professional and well-groomed appearance</li><li>Basic computer skills (MS Office, email, etc.)</li><li>Organized, reliable, and customer-focused</li></ul>Job Types: Full-time, FresherPay: Rs25,000.00 per monthWork Location: In person

Executive Assistant (Female)

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