executive personal assistant

Ode Ventures

Job SummaryWe are seeking a highly organized, proactive Executive &amp; Personal Assistant to serve in this hybrid role as a trusted right hand to the CEO. This role blends executive support, personal assistance, and office operations management to ensure the CEO&rsquo;s professional and personal priorities run seamlessly. The ideal candidate is detail-oriented, anticipates needs before they arise, and thrives in a fast-paced environment where discretion, reliability, and strong communication are essential.In this role, you will manage the CEO&rsquo;s schedule, track key initiatives and follow-ups, and act as an extension of the CEO in meetings to ensure priorities are executed efficiently across the team. You will also coordinate personal logistics&mdash;including healthcare scheduling, travel arrangements, and household vendor management&mdash;while maintaining organization within the CEO&rsquo;s office and supporting day-to-day office operations.This position requires someone who is resourceful, comfortable handling multiple responsibilities simultaneously, and able to work independently while keeping both business and personal matters running smoothly.ResponsibilitiesExecutive Duties:<ul><li>Manage and maintain executive calendars using Microsoft Outlook Calendar, scheduling appointments, meetings, and travel arrangements with precision.</li><li>Act as an extension of the CEO in meetings as a note taker, and keep track of next steps and follow-up</li><li>Keep tasks running smoothly, not allowing things to fall off the radar</li><li>Relay the CEO&rsquo;s vision and agenda to the team for execution</li><li>Keep CEO office tidy and well-stocked</li></ul>Personal Duties:<ul><li>Healthcare management, including making doctor's appointments, filling prescriptions, and arranging transportation to appointments</li><li>Oversee vendors at the CEO&rsquo;s primary residence, primarily the weekly cleaning service</li><li>Ordering of personal items/stock as needed</li><li>Arrange driver as needed</li><li>In-office laundry</li><li>Plan and coordinate bonfires/pool parties (typically every 1-2 months during good weather)</li><li>Support personal errands for executives when necessary while maintaining confidentiality and discretion at all times.</li></ul>Office Management:<ul><li>Keep inventory of all office supplies: maintain clean organization of storage spaces and order supplies as needed</li><li>Manage usage of properties on the company calendar</li><li>Handle maintenance, contracts, and cleaning of company properties based on needs and usage</li><li>Coordinate any handywork or small projects as needed</li></ul>Qualifications<ul><li>Proven experience as an executive personal assistant or in a similar administrative role with a strong background in office management.</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment, including the ability to shift quickly between ever-changing priorities</li><li>Exceptional communication skills with professional phone &amp; email etiquette</li><li>Ability to handle sensitive information discreetly while demonstrating high levels of professionalism and attention to detail.</li><li>Ability to work independently with minimal supervision, while taking ownership of tasks and duties</li></ul>Benefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

Executive Personal Assistant

Land of Choices LLC

OverviewWe are seeking a proactive, organized, and tech-savvy Executive/Personal Assistant to support a busy professional with a blend of business and personal responsibilities. This dynamic role requires flexibility and will include a mix of onsite work, client visits, event site coordination, and minimal remote responsibilities. The ideal candidate thrives in a fast-paced environment, enjoys bringing structure to chaos, and can handle sensitive information with the utmost discretion. Occasional domestic or international travel may be required.Executive Assistance Responsibilities- Coordinate all aspects of travel and accommodations, including transportation, dining arrangements, and activity planning.- Conduct in-person and online procurement of supplies, equipment, and business-related items.- Manage organization and transportation to storage facilities; must be capable of lifting up to 50 lbs and standing for extended periods.- Facilitate donation drop-offs and maintain accurate records of charitable contributions.- Assist in the planning, setup, and coordination of events, including vendor communication and on-site logistics.- Evaluate and assess potential venues for meetings, events, and special gatherings.- Oversee and maintain multiple email accounts, ensuring timely responses and professional communication with both internal teams and external clients.- Manage complex calendar systems for multiple stakeholders, including scheduling and coordinating appointments, meetings, and events.- Prepare and manage client invoicing, billing processes, and related communications.- Support organizational volunteer initiatives, subject to availability.- Execute various administrative and ad hoc tasks as needed to support daily operations.- Create and edit reports, presentations, and other business documentation with a high degree of accuracy.- Conduct thorough online research and compile findings into clear, actionable summaries.- Manage expense reports, invoices, and perform light bookkeeping duties.- Liaise with vendors, service providers, and professional contacts to coordinate business services and maintain strong working relationships.Personal Assistance Responsibilities- Coordinate and manage household-related appointments, maintenance schedules, and service provider communications.- Handle online shopping tasks, including order placement, tracking, returns, and gift procurement for various occasions.- Plan and manage personal travel arrangements, including flights, accommodations, transportation, and detailed itineraries.- Organize and coordinate personal events and social engagements, such as dinners, celebrations, and gatherings, including venue reservations and logistics.- Maintain and manage reminders for important dates and tasks, including birthdays, anniversaries, renewals, and appointments.- Oversee the pickup and drop-off of packages at USPS, FedEx, UPS, and DHL, ensuring timely and secure delivery.- Manage the pickup and return of garments from dry cleaners and tailors, ensuring items are handled and delivered on schedule.Job Requirements &amp; Ideal BackgroundRequired Qualifications:- Minimum of 3&ndash;5 years of experience in a combined Executive Assistant and/or Personal Assistant role, preferably supporting a senior executive, entrepreneur, or high-demand household.- Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines simultaneously.- Strong verbal and written communication skills, including professional email correspondence and document preparation.- High proficiency with productivity and collaboration tools (e.g., Google Workspace, Microsoft Office Suite, Zoom, Dropbox, project/task management platforms such as Asana, Notion, or Trello).- Proven ability to exercise sound judgment, discretion, and confidentiality when handling sensitive information and high-profile relationships.- Comfortable lifting up to 50 lbs and performing physical tasks such as storage runs and event setup as needed.- Tech-savvy with the ability to conduct efficient online research and troubleshoot basic technical issues.- This is expected to be 8-10 hrs perweek. The ideal candidate can be onsite in either Old Town Chicago or Lombard, IL four days a week 10am-12pm (hours may fluctuate).Preferred Qualifications:- Experience in event planning, travel coordination, household management, or vendor relations.- Familiarity with light bookkeeping, invoicing software, or expense tracking tools.- Background supporting a private household or small business with both professional and personal tasks.Additional Requirements:- Must possess a valid driver&rsquo;s license and have consistent access to a reliable personal vehicle.- Comfortable driving for errands, meetings, appointments, donation drop-offs, or transporting materials as needed.- Availability for occasional evening or weekend work in support of events or time-sensitive tasks.Ideal Candidate Attributes:- Self-starter with a proactive, can-do attitude and the ability to anticipate needs before they arise.- Adaptable and resourceful under pressure, with a solutions-oriented mindset.- Trustworthy, dependable, and professional in appearance and demeanor.- Enthusiastic about contributing to both the personal and professional success of the individual or executive they support.Job Types: Part-time, ContractPay: From $20.00 per hourAbility to Commute:<ul><li>Chicago, IL 60610 (Required)</li></ul>Work Location: In person

Executive/Personal Assistant

Azizi Developments

<div>
 
 Executive Personal Assistant
 
 
 About the Company:
 
 
 Azizi Developments is a leading real estate developer in the United Arab Emirates, delivering premium residential communities across Dubai. With a strong commitment to quality, timely delivery, and customer satisfaction, Azizi focuses on building world-class developments that reflect excellence in construction standards and design.
 
 
 We are currently seeking a highly organized and proactive
 
 Executive Personal Assistant
 
 to provide comprehensive administrative and personal support to senior leadership, ensuring efficient management of daily operations and executive commitments.
 
 
 Role Description:
 
 
 To provide high-level administrative and personal assistance to the executive by managing schedules, coordinating meetings, handling confidential correspondence, and ensuring smooth organization of both professional and personal responsibilities.
 
 
 Key Responsibilities:
 
 
 Manage and maintain the
 
 executive&rsquo;s calendar, appointments, and meeting schedules
 
 .
 
 
 Coordinate
 
 internal and external meetings
 
 , including preparation of agendas, minutes, and follow-ups.
 
 
 Handle
 
 confidential correspondence, emails, and documentation
 
 on behalf of the executive.
 
 
 Arrange
 
 travel itineraries, flight bookings, hotel reservations, and visa arrangements
 
 .
 
 
 Coordinate with internal departments and external stakeholders to ensure
 
 effective communication and timely task completion
 
 .
 
 
 Assist with
 
 personal errands, appointments, and administrative tasks
 
 as required.
 
 
 Prepare
 
 presentations, reports, and briefing materials
 
 for meetings and executive reviews.
 
 
 Maintain organized
 
 filing systems and documentation
 
 for easy retrieval of information.
 
 
 Screen phone calls and manage incoming requests while prioritizing matters requiring executive attention.
 
 
 Support coordination of
 
 events, meetings, and executive engagements
 
 when required.
 
 
 Qualifications &amp; Experience:
 
 
 Bachelor&rsquo;s degree in
 
 Business Administration, Management, or a related field
 
 .
 
 
 Minimum
 
 4&ndash;7 years of experience as an Executive Assistant or Personal Assistant supporting senior management
 
 .
 
 
 Experience working in
 
 corporate or real estate environments
 
 will be an advantage.
 
 
 Strong experience in managing
 
 executive schedules, travel coordination, and confidential matters
 
 .
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 Excellent
 
 organizational and time management skills
 
 .
 
 
 Strong
 
 communication and interpersonal abilities
 
 .
 
 
 High level of
 
 discretion and confidentiality
 
 .
 
 
 Proficiency in
 
 Microsoft Office (Word, Excel, PowerPoint, Outlook)
 
 .
 
 
 Ability to
 
 multitask and manage priorities in a fast-paced environment
 
 .
 
 
 Strong
 
 attention to detail and problem-solving skills
 
 .
 
 
 
</div>

Turner Venture Holdings

<div>
 
 
 Executive Assistant / Personal Assistant (EA/PA) &mdash; CEO-Level Support
 
 
 
 
 Location: Austin, TX (In-Person)
 
 
 
 We are hiring an Executive Assistant / Personal Assistant (EA/PA) to support a high-profile executives across business and personal priorities. This is a very high-trust role requiring excellent judgment, discretion, responsiveness, and execution.
 
 
 This position requires the candidate to be flexible, including availability outside standard business hours as needed.
 
 
 
 
 
 
 Location &amp; Travel
 
 
 <ul>
 <li>
 Based in
 
 Austin, TX
 
 with
 
 regular in-person support
 
 </li>
 <li>
 Day-to-day locations vary across the Austin area based on schedule and commitments
 </li>
 <li>
 Must be comfortable driving locally for operational needs (e.g., document/package pickup and drop-off)
 </li>
 <li>
 Occasional travel with the executive may be required
 </li>
 </ul>
 
 
 
 
 
 Responsibilities
 
 
 
 
 Executive Support (Business)
 
 
 <ul>
 <li>
 Manage and maintain a complex calendar across time zones
 </li>
 <li>
 Schedule and coordinate meetings, events, and travel
 </li>
 <li>
 Prioritize inbound requests and protect executive time
 </li>
 <li>
 Prepare the executive for meetings (agendas, docs, reminders, context)
 </li>
 <li>
 Handle confidential and sensitive communications with discretion
 </li>
 <li>
 Needs to be responsive on nights, weekends, and holidays.
 </li>
 </ul>
 
 
 
 
 
 Personal Assistant Support (Personal Operations)
 
 
 <ul>
 <li>
 Manage professional and personal scheduling and appointments for the executive
 </li>
 <li>
 Coordinate household staff, vendors, and service providers
 </li>
 <li>
 Track bills, subscriptions, and recurring administrative tasks
 </li>
 <li>
 Coordinate home-related logistics (scheduling repairs, deliveries, maintenance)
 </li>
 <li>
 Organize events
 </li>
 <li>
 Run errands, assist with personal shopping
 </li>
 <li>
 Coordinate medical appointments, childcare coverage and other personal sensitive matters
 </li>
 </ul>
 
 
 
 
 
 Email, Communications &amp; Executive Presence
 
 
 <ul>
 <li>
 Manage multiple inboxes and triage communications
 </li>
 <li>
 Draft responses and follow-ups when appropriate
 </li>
 <li>
 Maintain tracking systems so nothing is missed
 </li>
 <li>
 Communicate professionally with high-profile contacts and stakeholders
 </li>
 <li>
 Represent the executive with strong executive presence in person when needed
 </li>
 </ul>
 
 
 
 
 
 Spreadsheets, Reporting &amp; Admin Systems
 
 
 <ul>
 <li>
 Maintain multiple spreadsheets for expense tracking and reporting (including tax-related organization)
 </li>
 <li>
 Ensure records are accurate, complete, and organized
 </li>
 <li>
 Maintain clear systems for recurring administrative workflows
 </li>
 <li>
 Coordinate with finance team on payments and invoices to vendors
 </li>
 </ul>
 
 
 
 
 
 HR and Oversight
 
 
 <ul>
 <li>
 Interview nanny, housekeeper candidates
 </li>
 <li>
 Talk to vendors, contractors, hospitality managers, concierge services
 </li>
 <li>
 Coordinate with staff and manage employment matters
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 7+ years supporting senior executives (EA and/or PA)
 </li>
 <li>
 Experience supporting a high-profile executive (CEO/founder/UHNW or equivalent)
 </li>
 <li>
 Strong calendar management and scheduling experience
 </li>
 <li>
 High discretion and strong judgment with confidential matters
 </li>
 <li>
 High emotional intelligence and strong interpersonal skills
 </li>
 <li>
 Strong written communication and follow-through
 </li>
 <li>
 Comfortable managing spreadsheets and operational tracking
 </li>
 <li>
 Proficiency with Google Workspace (Gmail, Calendar, Docs, Drive, Meet)
 </li>
 <li>
 Valid driver&rsquo;s license and comfort driving locally as needed
 </li>
 </ul>
</div>

Hydrogen Group

<div>
 Executive Personal Assistant
 
 
 
 
 Location: Manhattan, NY (Must reside within 10 miles)
 
 
 
 
 Overview
 
 
 We are seeking a highly organized and proactive Executive Personal Assistant to provide comprehensive support to a senior Executive. This role serves as the primary point of contact for managing personal and professional logistics locally and internationally.
 
 
 The ideal candidate thrives in a fast-paced environment and demonstrates discretion, adaptability, and exceptional problem-solving skills.
 
 
 
 
 Primary Responsibilities
 
 
 
 
 Personal &amp; Lifestyle Support
 
 
 
 <ul>
 <li>
 Manage the Executive's calendar, travel arrangements (domestic and international), and transportation.
 </li>
 <li>
 Oversee household operations, vendor coordination, and personal errands.
 </li>
 <li>
 Transportation for Executive as needed
 </li>
 <li>
 Assist with personal projects, reservations, and logistical requests.
 </li>
 <li>
 Maintain confidentiality in handling personal expenses and administrative records.
 </li>
 </ul>
 
 
 Meeting &amp; Event Support
 
 
 
 <ul>
 <li>
 Assist in the preparation and execution of meetings, events, and special initiatives.
 </li>
 <li>
 Accompany the Executive as needed to manage real-time logistics.
 </li>
 <li>
 Serve as a professional liaison for internal and external contacts.
 </li>
 </ul>
 
 
 Communications &amp; Administration
 
 
 
 <ul>
 <li>
 Draft correspondence, notes, and invitations.
 </li>
 <li>
 Organize and maintain secure personal and professional records.
 </li>
 <li>
 Execute special projects as needed, demonstrating initiative and flexibility.
 
 
 </li>
 </ul>
 Required Qualifications
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent professional experience.
 </li>
 <li>
 Proven experience supporting senior executives or high-level professionals, including complex calendars and travel management.
 </li>
 <li>
 Ability to handle sensitive information with discretion and integrity.
 </li>
 <li>
 Must live within 10 miles of Manhattan to provide on-site support as needed.
 </li>
 <li>
 Valid driver's license and reliable transportation.
 
 
 </li>
 </ul>
 Preferred Qualifications
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams) and virtual collaboration tools.
 </li>
 <li>
 Experience coordinating logistics across multiple time zones.
 </li>
 <li>
 Exceptional time management, prioritization, and problem-solving skills.
 </li>
 <li>
 Comfortable working in dynamic, fast-paced environments.
 
 
 </li>
 </ul>
 Compensation &amp; Benefits
 
 
 
 Competitive salary, comprehensive benefits, and opportunities for professional growth.
 
 
 
 
 
 
 
 ...
 
 
</div>

Career Group

<div>
 
 We are seeking a highly capable, service-oriented
 
 Executive / Personal Assistant
 
 to support two high-level principals in Austin, Texas. This is a true
 
 EA/PA hybrid role
 
 that touches every aspect of the principals&rsquo; lives and requires someone who is proactive, grounded, and willing to do whatever is needed to keep things running smoothly. This is a hands-on and boots-on-the-ground role, working closely with the broader support team across the nation. You will be the day-to-day right hand locally, ensuring both business and personal priorities are executed seamlessly.
 
 
 
 
 
 The right person will bring a
 
 &ldquo;no task too small&rdquo; mindset
 
 , strong organizational instincts, and a calm, solutions-oriented approach. This role runs the gamut from high-level executive support to hands-on household and lifestyle management. We are seeking someone who has a high taste-level, someone who takes incredible pride in the small details that make things special, and someone who is both naturally service-oriented and enjoys being a go-to-resource. This is for someone who truly wants longevity with a high-performing team and significant impact.
 
 
 
 
 
 
 
 
 
 Responsibilities (but not limited to):
 
 
 
 &bull; Manage complex calendars, meetings, and shifting priorities for both principals
 
 
 &bull; Provide daily printed schedules, briefing materials, and meeting prep
 
 
 &bull; Track action items and follow-ups across meetings and business initiatives
 
 
 &bull; Manage personal scheduling and lifestyle logistics
 
 
 &bull; Handle errands and day-to-day needs (from coordinating vendors to taking the dog to the vet)
 
 
 &bull; Ensure the household and daily operations stay organized and running efficiently
 
 
 &bull; Step in wherever needed to make life easier for the principals
 
 
 &bull; Coordinate travel logistics and itineraries in partnership with broader team
 
 
 &bull; Travel with the principals as needed (up to ~25%), including internationally
 
 
 &bull; Provide hands-on support while traveling, including event and guest support
 
 
 &bull; Assist with hosting needs, from preparing spaces to supporting service during gatherings
 
 
 &bull; Pitch in during events in a hands-on way (serving, setup, coordination with staff)
 
 
 &bull; Ensure a smooth and elevated guest experience
 
 
 &bull; Keep systems, lists, contacts, and trackers organized and up to date
 
 
 &bull; Anticipate needs and solve problems before they arise
 
 
 &bull; Be comfortable jumping in on anything from logistics coordination to hands-on projects
 
 
 
 
 
 
 Ideal Candidate
 
 
 
 &bull; 3+ years of experience supporting executives, founders, or UHNW individuals
 
 
 &bull; True EA/PA experience with comfort handling both business and personal support
 
 
 &bull; Highly service-oriented with a positive, no-ego approach
 
 
 &bull; Hands on and leads by example
 
 
 &bull; Strong organizational skills and exceptional attention to detail
 
 
 &bull; Calm, discreet, and emotionally intelligent
 
 
 &bull; Clear communicator who can be direct, efficient, and respectful
 
 
 &bull; Comfortable in a fast-moving, sometimes unpredictable environment
 
 
 &bull; Tech savvy with MS Office, Google Suite, Slack, and openness to AI tools
 
 
 
 
 
 Please note this is an
 
 in-office role in Austin, 5 days/week
 
 
 
 Salary commensurate with experience: $100,000&ndash;$120,000
 
 
 Comprehensive benefits package including medical, dental, vision, 401k match, PTO, parental leave, HSA contribution, wellness perks, and professional development support.
 
</div>

Executive / Personal Assistant

Confidential

<div>
 
 The Executive Personal Assistant provides high-level administrative and personal support to a senior executive. This role requires exceptional organization, discretion, and anticipation of needs. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment while juggling both professional and personal priorities.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage complex calendars, scheduling meetings, travel, and events
 </li>
 <li>
 Act as gatekeeper for the executive&rsquo;s time, prioritizing requests and communications
 </li>
 <li>
 Prepare agendas, presentations, briefing materials, and follow-ups
 </li>
 <li>
 Coordinate with internal teams and external partners on behalf of the executive
 </li>
 <li>
 Handle confidential information with the highest level of discretion
 </li>
 </ul>
 
 
 Personal &amp; Lifestyle Management
 
 
 <ul>
 <li>
 Oversee personal appointments, travel, and logistics
 </li>
 <li>
 Manage household vendors, services, and special projects
 </li>
 <li>
 Coordinate personal events, gifts, and reminders
 </li>
 <li>
 Anticipate needs and resolve issues before they arise
 </li>
 </ul>
 
 
 Operations &amp; Administration
 
 
 <ul>
 <li>
 Track expenses, invoices, and reimbursements
 </li>
 <li>
 Maintain organized digital and physical filing systems
 </li>
 <li>
 Support ad-hoc projects and special initiatives
 </li>
 <li>
 Identify opportunities to streamline processes and improve efficiency
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 <ul>
 <li>
 4+ years supporting senior executives or high-profile individuals
 </li>
 <li>
 Exceptional organizational, time management, and multitasking skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 High emotional intelligence and professionalism
 </li>
 <li>
 Ability to work independently and problem-solve under pressure
 </li>
 <li>
 Tech-savvy (Google Workspace, Microsoft Office, scheduling tools)
 </li>
 <li>
 Flexible availability as business needs require
 </li>
 </ul>
 
 
</div>

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