executive personal assistant

Major Best Real Estate

Role Overview:We are looking for a highly organized and reliable Executive Personal Assistant to support senior leadership with day-to-day administrative, personal, and communication tasks. This role requires a proactive professional who is fluent in Russian and English, discreet, and adaptable to a fast-paced, dynamic environment.Key Responsibilities:<ul><li>Manage calendars, appointments, meetings, and travel arrangements</li><li>Organize and coordinate internal and external meetings</li><li>Handle correspondence, emails, and document preparation in both Russian and English</li><li>Provide administrative support including filing, expense tracking, and reporting</li><li>Coordinate complex travel plans including visa processing and logistics</li><li>Act as a liaison between internal departments and external stakeholders</li><li>Assist with personal errands and confidential matters when required</li><li>Maintain a high level of confidentiality and professionalism at all times</li></ul>Requirements:<ul><li>3&ndash;5 years of experience in a similar executive support or PA role</li><li>Strong time management, multitasking, and organizational skills</li><li>High attention to detail and ability to manage sensitive information</li><li>Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>Professional presentation and strong interpersonal skills</li></ul>Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary for the role?</li></ul>Experience:<ul><li>executive personal assistant: 2 years (Required)</li></ul>Language:<ul><li>Russian AND English (Required)</li></ul>Work Location: In person

Executive Personal Assistant (RUSSIAN & ENGLISH SPEAKER)

GigaBrands

<div>
 
 About GigaBrands
 
 
 
 GigaBrands is a fast-growing global eCommerce growth partner helping brands scale profitably across marketplaces, with deep expertise in Amazon operations, advertising, brand management, and performance optimization. The team operates in a high-performance, entrepreneurial environment focused on ownership, accountability, and measurable impact.
 
 
 
 About The Role
 
 
 
 GigaBrands is hiring an
 
 Executive Assistant on behalf of a client
 
 to support executive leadership in managing operations, communications, and strategic initiatives. This role requires a highly organized, proactive professional capable of handling confidential matters while managing multiple priorities in a fast-paced corporate environment.
 
 
 The ideal candidate thrives under pressure, anticipates needs before they arise, and can independently manage projects and executive coordination with minimal supervision.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
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 Serve as liaison between the CEO and management team
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 Support implementation and coordination of special projects and executive initiatives
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 Facilitate meetings, corporate events, and executive engagements
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 Manage executive calendar, scheduling, and travel logistics
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 Manage and prioritize executive email communications
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 Prepare and coordinate presentations, reports, and executive communications
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 Drive internal and external communication coordination when required
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 Perform clerical and executive administrative duties
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 Handle confidential information with professional discretion
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 Execute additional assignments and tasks delegated by the CEO
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
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 Valid passport and willingness to travel when required
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 Reliable, goal-oriented, and committed professional
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 Self-motivated with the ability to thrive in fast-paced corporate environments
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 Quick learner eager to take on new responsibilities
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 Strong organizational and project management skills
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 Exceptional problem-solving capabilities
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 Impeccable multitasking and prioritization skills
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 Excellent time management and attention to detail
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 Professional, friendly, and confident demeanor
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 Exceptional interpersonal and communication skills
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 High degree of trustworthiness and dependability
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 Ability to handle complex situations and provide creative solutions
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 Pride in delivering high-quality work and continuous improvement
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 Strong ownership mentality with a proactive, "can-do" attitude
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 Professional discretion and confidentiality required
 
 
 </li>
 </ul>
 
 Skills &amp; Technical Requirements
 
 
 
 <ul>
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 Fluency in English (spoken and written) is mandatory
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 Portuguese language proficiency is highly preferred
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 Strong command of Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Forms, Slides)
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 Familiarity with productivity and project management tools
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 Experience supporting remote or virtual teams is an advantage
 
 
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 </ul>
 
 Benefits
 
 
 
 
 Benefits &amp; Working Conditions
 
 
 
 <ul>
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 Full-time employment (40 hours per week)
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 Competitive salary package
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 Opportunity to work directly with executive leadership
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 Exposure to international operations and travel opportunities
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 High-growth, performance-driven work environment
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 </ul>
</div>

Executive Assistant/ Personal Assistant - KS001

Key Responsibilities:<ul><li>Executive Support: Provide high-level administrative support, including complex calendar management, meeting coordination, and detailed travel arrangements.</li><li>Communication Management: Act as the primary point of contact for the executive, handling and prioritizing communication in Russian and English, including email correspondence, phone calls, and client interaction.</li><li>Project Coordination: Assist with project management tasks, including tracking deliverables, organizing documents, and maintaining project timelines.</li><li>Research &amp; Reporting: Conduct in-depth research, prepare executive summaries, and compile detailed reports to support decision-making processes.</li><li>Confidentiality &amp; Discretion: Handle sensitive and confidential information with the utmost discretion.</li><li>Event &amp; Meeting Preparation: Coordinate internal and external meetings, including preparing agendas, managing logistics, and documenting key takeaways and follow-up actions.</li><li>Personal Assistance: Oversee personal tasks, manage household arrangements, and assist with family and travel arrangements when needed.</li></ul>Qualifications:<ul><li>Experience: Minimum 2 years of experience as an Executive Assistant or Personal Assistant in a high-paced environment.</li><li>Skills:</li><li>Exceptional organizational and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite, Google Workspace, and task/project management software.</li><li>Proactive approach with a high degree of flexibility and adaptability.</li><li>Attributes: Detail-oriented, trustworthy, able to work independently, and possess a strong sense of confidentiality.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary for the role?</li></ul>Experience:<ul><li>executive personal assistant: 2 years (Required)</li></ul>Language:<ul><li>Russian (Required)</li></ul>Work Location: In person

Executive Assistant (Russian Speaker)

Prepaire Laboratory 7 Limited

Job Title: Personal Assistant (PA) to C-Level Executive (Female Only)Reporting To: Managing Director (Executive Leadership) Employment Type: Full-timeLocation: Abu Dhabi/Dubai, UAEAbout Prepaire:Prepaire Labs is a leader in pharmaceuticals, bioinformatics, and medical innovation. We aim to revolutionize healthcare with cutting-edge technologies. We are looking for a dynamic Personal Assistant to support our C-level executive and help drive our mission forward.Role OverviewThe Managing Director operates across laboratories, partners, regulators, investors, and product teams. The pace is high, priorities shift quickly, and context switching is constant.This role exists to protect leadership time, maintain operational flow, and remove friction before it becomes a problem. You are not a task-taker &mdash; you are a trusted executive partner who anticipates needs, manages complexity, and ensures follow-through across multiple workstreams.Key ResponsibilitiesExecutive &amp; Operational Support<ul><li>Own and actively manage the Managing Director&rsquo;s calendar, priorities, and daily flow</li><li>Act as the first point of triage for inbound requests, meetings, and follow-ups</li><li>Prepare briefs, summaries, agendas, and context notes ahead of meetings</li><li>Track actions, deadlines, and commitments across multiple internal and external workstreams</li><li>Ensure follow-ups are completed and decisions are closed</li></ul>Communication &amp; Coordination<ul><li>Manage executive email correspondence with professionalism and discretion</li><li>Coordinate with partners, vendors, advisors, and internal teams</li><li>Handle high-stakes scheduling across time zones</li><li>Draft and review executive-level documents, presentations, and reports</li></ul>Logistics &amp; Planning<ul><li>Coordinate travel, logistics, and complex scheduling when required</li><li>Support meeting preparation and post-meeting execution</li><li>Maintain structured records and documentation</li></ul>Process &amp; Efficiency<ul><li>Identify gaps, inefficiencies, and risks before they surface</li><li>Improve workflows, systems, and executive processes</li><li>Maintain confidentiality across sensitive commercial, scientific, and personal matters</li></ul>What We&rsquo;re Looking For<ul><li>5+ years of experience supporting senior executives in fast-paced, high-pressure environments</li><li>Exceptionally organized, detail-oriented, and calm under pressure</li><li>Strong written and verbal communication skills in English (Fluent in English)</li><li>Comfortable working with executives, scientists, investors, and external partners</li><li>High level of discretion, judgment, and professionalism</li><li>Proactive, independent, and solution-oriented mindset</li><li>Ability to anticipate needs and think several steps ahead</li></ul>Why Join Us?<ul><li>Work with a pioneering organization driving healthcare innovation.</li><li>Competitive compensation and professional growth opportunities.</li><li>Work closely with senior leadership in a dynamic and influential environment.</li><li>Opportunities for professional growth and development.</li></ul>Job Type: Full-timeWork Location: In person

Personal Assistant (PA) to C-Level Executive (Female Only)

Corporate Professionals

Job Title: Personal Assistant to Senior PartnerWe are seeking a highly organized and detail-oriented Personal Assistant (PA) to support a Senior Partner specializing in Competition / Antitrust Law. This role requires a candidate having experience in the legal industry. The PA will act as a key coordination point between the Partner, clients, regulators, internal teams, and external counsel.Key Responsibilities 1. Executive &amp; Calendar Management<ul><li>Manage the Partner&rsquo;s calendar, including court matters, client meetings, internal reviews, and regulatory hearings</li><li>Schedule and coordinate meetings across time zones with clients, law firms, and authorities</li><li>Ensure the Partner is fully prepared for all meetings, hearings, and conferences</li></ul>2. Communication Management<ul><li>Review, prioritize, and respond to emails on behalf of the Partner when required</li><li>Draft professional correspondence with clients, regulators, and law firms</li><li>Handle confidential and sensitive legal information with utmost discretion.</li></ul>3. Meeting &amp; Case Coordination<ul><li>Prepare meeting agendas, briefing notes, and background documents</li><li>Take detailed minutes during legal strategy meetings and client discussions</li><li>Follow up with internal teams to ensure timely action on Partner instructions</li></ul>4. Travel &amp; Logistics<ul><li>Arrange domestic and international travel, accommodation, and itineraries</li><li>Coordinate logistics for conferences, hearings, and client visits</li></ul>5. Records &amp; Information Management<ul><li>Maintain digital and physical filing systems for legal matters</li><li>Organize contracts, case papers, research notes, and regulatory documents</li><li>Ensure quick retrieval of documents for urgent matters</li></ul>Skills &amp; Competencies<ul><li>Strong background in legal or consulting industry is preferred</li><li>Excellent written and verbal communication</li><li>High level of confidentiality and professionalism</li><li>Strong attention to detail, especially in legal documents</li><li>Ability to manage multiple high-priority matters simultaneously</li><li>Proactive, dependable, and able to work with minimal supervision</li><li>Comfortable interacting with senior lawyers, clients, and regulatory officials</li></ul>Educational Background Bachelors/Diploma in communications, personal secretaryship is preferred.Experience Requirements<ul><li>Minimum 2+ years of experience as a Personal Assistant / Executive Assistant from a legal industry, government body or consulting background is preferred</li><li>Prior experience supporting a law firm partner, senior advocate, or legal professional is highly desirable</li></ul>Technical Skills<ul><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Gmail/Outlook)</li><li>Comfortable with document management systems.</li></ul>Personal Attributes<ul><li>Highly organized and process-driven</li><li>Calm under pressure and deadline-focused</li><li>Strong sense of ownership and accountability</li><li>Professional demeanor and polished communication style</li></ul>Job Types: Full-time, PermanentPay: ₹360,000.00 - ₹600,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Leave encashment</li><li>Paid time off</li></ul>Work Location: In person

Personal Assistant to Senior Partner

Skymium Technologies PVT LTD

We are hiring a Personal Secretary / Personal Assistant to the CEO at a private technology-focused organization based in Lahore.This is a personal support role (not an executive assistant position) that requires close coordination with the CEO, high levels of confidentiality, structured thinking, and the ability to understand technical discussions and engineering-related matters.Due to the technical nature of certain projects and documentation handled directly by the CEO, candidates must have a Bachelor&rsquo;s degree in Mechanical Engineering or higher.Key Responsibilities<ul><li>Provide direct personal and administrative support to the CEO</li><li>Manage schedules, appointments, reminders, and task coordination</li><li>Assist in organizing technical documents, reports, and project materials</li><li>Attend meetings when required and maintain structured notes</li><li>Support coordination related to engineering, technical, or operational matters</li><li>Maintain strict confidentiality of all personal and business information</li><li>Assist with day-to-day organizational and planning activities</li><li>Handle documentation, follow-ups, and communication efficiently</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s in Mechanical Engineering (BS/BE) or higher (Master&rsquo;s preferred)</li><li>Strong organizational and documentation skills</li><li>High level of integrity and discretion</li><li>Ability to understand technical terminology and engineering concepts</li><li>Strong written and verbal communication skills</li><li>Comfortable working in a structured, high-responsibility environment</li></ul>Preferred Skills<ul><li>Calendar management experience</li><li>Basic familiarity with technical documentation or engineering reports</li><li>Experience in administrative or coordination roles</li></ul>Accommodation &amp; MealsFor this role, on-site accommodation and daily meals will be provided by the company. This arrangement is intended to support the nature of the position, which requires close coordination and availability as per operational needs.Work Environment<ul><li>On-site role in Lahore</li><li>Close daily coordination with the CEO</li><li>Reporting directly to the CEO</li><li>Professional, confidential, and structured working environment</li></ul>Job Type: Full-timePay: Rs45,000.00 - Rs75,000.00 per monthApplication Question(s):<ul><li>This position requires staying on-site with company leadership, with food and accommodation provided. Are you fully comfortable with this arrangement?</li><li>Do you hold a Bachelor&rsquo;s degree in Mechanical Engineering or higher? If yes, please specify your qualification.</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>personal assistant: 2 years (Required)</li><li>personal secretary: 2 years (Required)</li></ul>Work Location: In person

Personal Secretary / Personal Assistant with Mechanical Engineering Background

Mureeba Documents Clearing Services

Location: Business Bay, Dubai, UAEAccommodation: Private Full Bedroom in High-End Residence (Not Maid&rsquo;s Quarters)Compensation: AED 2,500 &ndash; 5,500 per month (Based on Experience &amp; Qualifications)Position OverviewA private executive household is seeking a highly disciplined, detail-oriented Personal Assistant to support the spouse of a CEO. This is a live-in position within a structured, high-standard environment where discretion, hygiene, organization, and professionalism are non-negotiable.The selected candidate will reside in a premium residence and operate as a trusted household professional. Performance expectations are aligned with executive-level standards.Accommodation<ul><li>Private full bedroom within a high-end residential property</li></ul><ul><li>Not a maid&rsquo;s room</li></ul><ul><li>Professional and respectful living environment</li></ul><ul><li>Accommodation provided at no cost</li></ul>Core Responsibilities1. Household &amp; Cleanliness Management<ul><li>Maintain immaculate cleanliness across all living areas</li></ul><ul><li>Execute structured daily cleaning and sanitation protocols</li></ul><ul><li>Organize wardrobes, personal items, and storage systems</li></ul><ul><li>Ensure residence remains presentation-ready at all times</li></ul>2. Culinary Responsibilities<ul><li>Prepare fresh, healthy meals</li></ul><ul><li>Follow dietary and nutrition preferences</li></ul><ul><li>Maintain strict kitchen hygiene standards</li></ul>3. Personal Assistance<ul><li>Manage schedules, appointments, and reminders</li></ul><ul><li>Coordinate errands and personal logistics</li></ul><ul><li>Provide discreet, day-to-day executive support</li></ul>4. Wellness &amp; Physiotherapy Support<ul><li>Assist with stretching and light mobility routines</li></ul><ul><li>Provide basic physiotherapy-style support (non-clinical)</li></ul><ul><li>Support structured wellness practices</li></ul>5. Travel Support (Mandatory)<ul><li>Must be willing and able to travel with the family when required</li></ul><ul><li>Assist with packing, logistics, and coordination during travel</li></ul><ul><li>Maintain hygiene and organizational standards while abroad</li></ul><ul><li>Valid passport required</li></ul>Mandatory Candidate Requirements<ul><li>Fluent English (mandatory)</li></ul><ul><li>Ability to train and coach others in English communication if required</li></ul><ul><li>Prior private or VIP household experience preferred</li></ul><ul><li>Physiotherapy or healthcare background advantageous</li></ul><ul><li>Impeccable personal hygiene and grooming at all times</li></ul><ul><li>Extremely high standards of cleanliness in both personal habits and work execution</li></ul><ul><li>Organized, proactive, disciplined</li></ul><ul><li>Discreet, respectful, and professional</li></ul><ul><li>Physically fit</li></ul>Professionalism ClauseThe employee is expected to maintain the highest standards of professionalism, discretion, and integrity. Confidentiality regarding all personal, financial, and family matters is strictly required.Any breach of confidentiality or misconduct may result in immediate termination in accordance with UAE labor regulations.Code of Conduct<ul><li>Maintain strict personal hygiene and professional grooming standards at all times</li></ul><ul><li>Respect household privacy and boundaries</li></ul><ul><li>No unauthorized guests or disclosure of private information</li></ul><ul><li>Maintain respectful communication and demeanor</li></ul><ul><li>Adhere to household systems and operational protocols</li></ul>Performance &amp; Incentive StructurePerformance reviews will be conducted periodically. Based on hygiene standards, organizational excellence, reliability, and overall contribution to household efficiency, a discretionary performance bonus or salary adjustment may be granted.Outstanding performance may result in annual bonus consideration and expanded responsibilities.Compensation &amp; Benefits<ul><li>AED 2,500 &ndash; 5,500 per month (based on experience and capability)</li></ul><ul><li>Private full bedroom accommodation in high-end Business Bay residence</li></ul><ul><li>Travel expenses covered when accompanying family</li></ul><ul><li>Long-term stability within executive household</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED5,500.00 per month

Cook + House Keeping (Females)

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