executive personal assistant

UCC Holding

<div>
 
 
 Job Description:
 
 
 
 We are seeking a highly organized and proactive Executive Personal Assistant to support our executive team. The ideal candidate will manage schedules, coordinate meetings, handle communications, and assist with daily administrative tasks to ensure smooth operations. Strong communication skills, discretion, and the ability to multitask in a fast-paced environment are essential.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage executive calendars and appointments
 </li>
 <li>
 Coordinate travel arrangements and itineraries
 </li>
 <li>
 Handle confidential correspondence and communications
 </li>
 <li>
 Prepare reports, presentations, and documents
 </li>
 <li>
 Liaise with internal teams and external partners
 </li>
 <li>
 Anticipate executive needs and provide proactive support
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Min 4+ years of experience as a personal or executive assistant
 </li>
 <li>
 Excellent organizational and time management skills
 </li>
 <li>
 Strong written and verbal communication
 </li>
 <li>
 Discretion and confidentiality
 </li>
 <li>
 Proficient with MS Office and scheduling tools
 </li>
 <li>
 Arabic language skills preferred but not required
 </li>
 </ul>
 
 
</div>

Executive Personal Assistant

Autry Behavioral Consultants & Resources

Job Overview:We are a growing organization seeking a Executive Personal Assistant to the CEO to join our team. The Executive Assistant (EA) serves as the right hand to the CEO of Autry Behavioral Consultants &amp; Resources, supporting both professional and personal operations. This is a dynamic, high-energy role requiring exceptional organization, emotional resilience, and the ability to adapt in a fast-paced, constantly evolving environment.The EA ensures the CEO remains focused on high-level priorities by managing schedules, communications, projects, and daily logistics &mdash; while also handling select personal and social media tasks.This role starts as part-time with the opportunity to transition into a full-time position after six months based on performance, reliability, and company growth.Key Responsibilities1. Executive &amp; Administrative Support<ul><li>Manage the CEO&rsquo;s calendar, meetings, travel, and daily priorities</li><li>Coordinate business operations, appointments, and team scheduling</li><li>Draft and prepare reports, presentations, correspondence, and communications</li><li>Maintain organization of digital files, contracts, and business documents</li><li>Anticipate needs before being asked &mdash; stay two steps ahead</li></ul>2. Personal Assistance<ul><li>Manage personal appointments, errands, and household or family scheduling</li><li>Coordinate travel (personal and business) and related logistics</li><li>Track personal purchases, expenses, and subscriptions</li><li>Support the CEO in maintaining a healthy work-life balance by handling personal tasks discreetly</li></ul>3. Project &amp; Operations Support<ul><li>Assist with company projects, including new clinic initiatives, events, and expansion planning</li><li>Maintain task lists, project timelines, and follow-up systems for key deliverables</li><li>Help prepare agendas, meeting notes, and accountability summaries</li><li>Collaborate with team members to ensure smooth internal communication and organization</li></ul>4. Social Media &amp; Brand Support<ul><li>Assist with content creation, scheduling, and light management of social media posts (Instagram, Facebook, LinkedIn)</li><li>Organize photo and video content for posting</li><li>Support CEO with captions, draft ideas, and community engagement under guidance</li><li>Ensure content aligns with the CEO&rsquo;s voice and brand image</li></ul>5. Communication &amp; Relationship Management<ul><li>Serve as the first point of contact for both personal and professional matters</li><li>Manage incoming communication, emails, and requests with discretion and tact</li><li>Maintain professional relationships with staff, vendors, and external partners</li><li>Represent the CEO and company brand positively and professionally</li></ul>-Experience and Skills needed:<ul><li>High school diploma or equivalent; additional education or certification in office administration or related field is a plus.</li><li>Proven experience as an office assistant or in a similar administrative role.</li><li>Proficient in using office software, including Microsoft Office Suite (Word, Excel, PowerPoint); Google Suite, Electronic Signature Platforms, Canva, Social Media Platforms, etc.</li><li>Proficient in Email management and Data Entry</li><li>Familiarity with billing processes and a basic understanding of insurance claims is preferred.</li><li>Excellent organizational and time management skills, with the ability to prioritize tasks effectively.</li><li>Exceptional attention to detail and accuracy in data entry and documentation.</li><li>Strong and positive customer service delivery</li><li>Strong interpersonal and communication skills, both written and verbal.</li><li>Ability to maintain confidentiality and handle sensitive information professionally.</li><li>Proactive problem-solving skills, with the ability to identify and address potential issues.</li><li>Demonstrated ability to work independently with minimal supervision and as part of a team.</li><li>Coachable</li><li>High emotional intelligence with the ability to stay calm under pressure</li></ul>Ideal Traits<ul><li>Thick skin: can handle stress, fast changes, and direct communication without losing composure</li><li>Proactive: anticipates what&rsquo;s needed before being asked</li><li>Loyal &amp; discreet: protects confidentiality in all matters</li><li>Balanced energy: matches the CEO&rsquo;s pace while staying organized and grounded</li><li>Creative touch: enjoys aesthetics, social media, and presentation polish</li></ul>This position offers a great opportunity for someone looking to grow their skills in a dynamic office environment. If you have a passion for organization and enjoy supporting operational functions, we would love to hear from you.Job Types: Part-time, ContractPay: $15.00 - $16.00 per hourExpected hours: 10 &ndash; 15 per weekBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: In person

Executive Personal Assistant-Hybrid

Lloyds Banking Group

<div>
 
 Overview
 
 
 
 
 Lloyds Overview:
 
 
 
 Lloyds Bank Corporate Markets, plc (&ldquo;LBCM&rdquo;) forms an integral part of Lloyds Banking Group, a UK-focused retail and commercial bank with more than 30 million customers globally. We have been operating in North America for over 100 years, providing a client-focused approach for global businesses with strong links to the UK. Our New York operations provides a gateway between the UK and North America for financial institutions and large corporate clients, offering core banking products such as lending, trade finance and a range of debt capital and financial markets services through our US broker dealer, Lloyds Securities Inc.
 
 
 Lloyds Bank is committed to attracting, retaining and developing the best talent in the industry and embracing the diversity of our people. We offer our colleagues ongoing training, development, mentoring and networking opportunities, as well as competitive benefits and vacation leave. We are dedicated to working with our community and offer a range of volunteering and fundraising activities throughout the year.
 
 
 Diversity and inclusion are a part of who we are at Lloyds Bank. Lloyds North America strives to create a culture where every individual feels included, and empowered to be their best. Providing equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
 
 
 Lloyds values diversity in all backgrounds and experiences and wants their employees to bring their &ldquo;whole self&rdquo; to work!
 
 
 
 Reasonable Accommodations for Qualified Individuals with Disabilities During the Application Process
 
 Lloyds North America is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application process. If you have a disability and require a reasonable accommodation in order to participate in the application process, please contact our Human Resources Dept at: NAHR@lbusa.com
 
 
 
 Role Overview
 
 
 
 The Personal Assistant will provide high-level administrative and business support to the Business Executive. This role is pivotal in ensuring the smooth operation of executive functions, facilitating communication, and supporting strategic initiatives. The Personal Assistant will manage schedules, coordinate meetings, prepare materials, and act as a liaison between the Business Executive, leadership team, and key stakeholders.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Serve as the primary liaison for the Business Executive and senior team members, managing communications, calendars, meetings, travel, and expense processing.
 </li>
 <li>
 Coordinate leadership meetings and events, including agenda prep, minute-taking, and action tracking.
 </li>
 <li>
 Support regulatory and organizational tasks such as records management, IT systems recertification, and business continuity planning.
 </li>
 <li>
 Prepare presentations, reports, and correspondence for executive and board-level engagements.
 </li>
 <li>
 Maintain desk procedures, filing systems, and ensure policy compliance.
 </li>
 <li>
 Manage relationships and communications with senior stakeholders, including overseas offices.
 </li>
 <li>
 Handle incoming mail, compile reports, and provide management information as needed.
 </li>
 <li>
 Prioritize and manage multiple tasks under tight deadlines, supporting strategic initiatives and special projects.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Education and Experience Required:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business, Finance, Economics, or related field.
 </li>
 <li>
 Minimum 3 years&rsquo; experience in a corporate or executive assistant role, preferably within banking or financial services.
 </li>
 <li>
 Experience supporting senior stakeholders and managing confidential information.
 
 
 </li>
 </ul>
 
 Key Skills And Knowledge Required
 
 
 
 <ul>
 <li>
 Strong organizational and time management skills; ability to multitask and prioritize.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High attention to detail and accuracy in all work.
 </li>
 <li>
 Strong analytical and problem-solving abilities.
 </li>
 <li>
 Proactive, collaborative, and adaptable approach.
 </li>
 <li>
 Advanced proficiency in MS Office (Excel, PowerPoint, Word).
 </li>
 <li>
 Professional demeanor and strong work ethic.
 
 
 </li>
 </ul>
 Salary Range: $105,000 - $120,000
</div>

Business Executive Personal Assistant

Haven Holding

Job Title: Personal Assistant / Executive AssistantLocation: Business Bay, Dubai (Hybrid: Office + Work from Home)Salary: AED 4,000 &ndash; 6,000 per monthJob Type: Full-Time (One-Month Trial, Three-Month Review, then Two-Year Contract)About Us:Haven is an innovative, fast-growing startup at the intersection of technology, blockchain, and fintech. We are seeking our first Personal Assistant / Executive Assistant to support our management team and help drive the growth of our company.Job Description:We are looking for a proactive and highly organized Personal Assistant / Executive Assistant to join us on a hybrid basis. You will work from our co-working space in Business Bay and remotely, helping to manage day-to-day tasks and support our leadership team.Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and follow up on action points.</li><li>Assist with expense tracking, receipts, and financial forecasts using Excel or Google Sheets.</li><li>Place job ads and assist with initial candidate screening for future hires.</li><li>Coordinate project tasks, keep track of timelines, and ensure everyone is aligned with company goals.</li><li>Provide general admin support to the management team as needed.</li></ul>Requirements:<ul><li>Fluency in English and Arabic (additional languages are a plus).</li><li>Strong organizational skills and a proactive mindset.</li><li>Proficiency with spreadsheets and basic financial tracking.</li><li>Interest or background in technology, marketing, crypto, or blockchain is a bonus.</li></ul>Why Join Us?This is an exciting opportunity to be the first hire in a rapidly growing startup. You&rsquo;ll have the chance to grow your career as we expand and shape the future of Haven together.Apply now to join us on this journey!Job Types: Full-time, Contract Contract length: 12 monthsPay: AED4,000.00 - AED6,000.00 per month

Personal Assistant to Managing Director

Blue Star Manufacturing Pvt Ltd

Job Title: Executive AssistantCompany: BlueStar MFG Location: Lahore (Onsite) Job Type: Full-time Department: Executive OfficeAbout UsBlueStar MFG is a leading manufacturing and apparel company dedicated to innovation, growth, and operational excellence. As part of our leadership support team, we are seeking a highly organized and proactive Executive Assistant to provide administrative and strategic support to senior management.Role OverviewThe Executive Assistant will act as the right hand to the CEO and senior leadership, ensuring smooth daily operations. This role requires excellent communication, organizational, and multitasking skills, along with the ability to handle confidential information with discretion.Key Responsibilities<ul><li>Provide comprehensive administrative support to the CEO and senior management.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Handle email correspondence, draft communications, and prepare official documents.</li><li>Coordinate local and international travel arrangements, including logistics and itineraries.</li><li>Assist in organizing internal and external meetings, events, and presentations.</li><li>Maintain accurate filing systems and ensure easy access to important documents.</li><li>Follow up on pending tasks and ensure timely completion of assigned responsibilities.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Support in preparing reports, meeting minutes, and presentations.</li><li>Handle sensitive and confidential information with the highest level of professionalism.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>2&ndash;4 years of proven experience as an Executive Assistant, Personal Assistant, or Office Coordinator.</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to prioritize tasks, work independently, and meet deadlines.</li><li>Professional demeanor with strong interpersonal skills.</li><li>Experience in managing travel logistics and executive-level correspondence.</li></ul>Why Join BlueStar MFG?<ul><li>Opportunity to work closely with top leadership and gain exposure to strategic decision-making.</li><li>Collaborative and supportive work culture.</li><li>Competitive salary and benefits package.</li><li>Career growth and professional development opportunities.</li></ul>Job Type: Full-timeWork Location: In person

Executive Assistant Female

Kayzin Recruitment

<div>
 
 
 Executive Assistant / Personal Assistant to CEO &ndash; Dubai
 
 
 
 
 
 
 
 
 
 We&rsquo;re hiring on behalf of the CEO of a
 
 leading group in Dubai
 
 . This is not your typical EA role &mdash; you&rsquo;ll act as the CEO&rsquo;s
 
 right hand
 
 , managing both
 
 corporate and personal affairs
 
 with complete trust, discretion, and initiative.
 
 
 
 
 
 If you&rsquo;re organised, dependable, and thrive in a role where you&rsquo;re always one step ahead, this is an opportunity to work closely with a high-profile leader and play a pivotal role in keeping both business and personal matters running seamlessly.
 
 
 
 
 
 
 What You&rsquo;ll Be Doing
 
 
 <ul>
 <li>
 Acting as the
 
 direct support
 
 to the CEO &mdash; no middle layer, full trust and exposure to all aspects of their professional and personal life.
 </li>
 <li>
 Managing complex
 
 calendars, meetings, and travel itineraries
 
 across multiple time zones.
 </li>
 <li>
 Overseeing
 
 corporate operations support
 
 including correspondence, confidential document handling, scheduling, and coordination across departments.
 </li>
 <li>
 Managing
 
 personal responsibilities
 
 such as family matters, property management, appointments, and travel arrangements.
 </li>
 <li>
 Liaising with
 
 vendors, service providers, and partners
 
 on both business and personal projects.
 </li>
 <li>
 Coordinating with
 
 real estate agents
 
 and managing documentation for both corporate and personal investments.
 </li>
 <li>
 Handling
 
 confidential documents and sensitive information
 
 with discretion and professionalism.
 </li>
 <li>
 Maintaining a balance between
 
 corporate and personal support (roughly 60/40)
 
 .
 </li>
 <li>
 Providing occasional
 
 out-of-hours assistance
 
 when required to ensure smooth operations at all times.
 </li>
 </ul>
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 Minimum
 
 3&ndash;5 years&rsquo; experience
 
 supporting senior leadership (CEO, Founder, or Managing Director level).
 </li>
 <li>
 Demonstrated stability and
 
 consistent tenure in previous roles
 
 &mdash; reliability and long-term commitment are key.
 </li>
 <li>
 Proven experience handling
 
 both business and personal matters
 
 , including family-related responsibilities.
 </li>
 <li>
 Background or exposure to industries such as
 
 manufacturing, real estate, or travel
 
 is highly advantageous.
 </li>
 <li>
 Strong organisational and multitasking skills, with the ability to prioritise under pressure.
 </li>
 <li>
 Excellent written and verbal communication skills in English.
 </li>
 <li>
 
 High level of discretion
 
 , integrity, and professionalism in handling sensitive information.
 </li>
 <li>
 Proficiency with Microsoft Office Suite and digital scheduling tools.
 </li>
 <li>
 
 UAE driving licence
 
 is a plus (not essential).
 </li>
 </ul>
 
 
 Role Details
 
 
 <ul>
 <li>
 
 Location:
 
 Dubai &ndash; based at the CEO&rsquo;s office (Monday to Friday)
 </li>
 <li>
 
 Availability:
 
 Must be accessible for occasional out-of-hours requests
 </li>
 <li>
 
 Salary:
 
 
 AED 10,000 &ndash; 15,000 per month
 
 , depending on experience
 </li>
 </ul>
 
 
 
 
 This is an exceptional opportunity for a career-driven Executive Assistant or Personal Assistant seeking a
 
 long-term, trusted partnership
 
 with a CEO &mdash; offering variety, responsibility, and the chance to make a real impact across both professional and personal sphere
 
</div>

Executive Assistant

Booknrent

Location: Kalma Chowk Gulberg III, LahoreDuty Timing: 9 working hoursWhat we are looking for:Preference for FAST, LUMS, LSE, NUST or BNU AlumniWe are seeking a highly organized, proactive, and discreet Personal Assistant (PA) to provide comprehensive administrative, logistical, and personal support to our Chief Executive Officer (CEO). The ideal candidate will be a meticulous planner, an excellent communicator, and possess the ability to handle a wide range of tasks and confidential information with the utmost professionalism. This role requires flexibility, exceptional time management skills, and the capacity to anticipate needs and operate with minimal supervision.Key Responsibilities:Administrative &amp; Executive Support<ul><li>Manage and maintain the CEO's complex calendar, including scheduling internal and external meetings, conferences, and appointments, ensuring no conflicts and providing all necessary materials in advance.</li><li>Handle all correspondence&mdash;including emails, phone calls, and physical mail&mdash;prioritizing, drafting responses, and ensuring timely follow-up.</li><li>Coordinate detailed travel arrangements (domestic and international), including flights, accommodations, ground transportation, and creating comprehensive itineraries.</li><li>Prepare and edit documents, presentations, reports, and correspondence, often dealing with highly sensitive and confidential information.</li><li>Organize and maintain filing systems (both digital and physical) for easy retrieval of documents.</li><li>Process and track expense reports and invoices, ensuring accuracy and timely submission.</li><li>Act as a gatekeeper and liaison between the CEO and internal staff, external partners, and high-profile clients.</li></ul>Meeting &amp; Event Coordination<ul><li>Coordinate logistics for executive and other important meetings, including reserving rooms, setting up necessary technology, and distributing materials when and wherever required.</li><li>Attend meetings as needed to take minutes or represent him in his absence, track action items, and ensure timely follow-up.</li><li>Assist in planning and executing corporate events and personal engagements as requested.</li><li>Handle sensitive and confidential personal information with absolute discretion.</li></ul>QualificationsRequired<ul><li>Proven experience (typically 3+ years) as an Executive Assistant, Personal Assistant, or similar role supporting a C-level executive.</li><li>Exceptional proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools.</li><li>Superior organizational and time management skills, with a demonstrable ability to multitask, prioritize, and meet deadlines in a fast-paced environment.</li><li>Proficiency in English language, excellent written and verbal communication skills with a polished and professional demeanor.</li><li>Demonstrated ability to handle confidential information with impeccable discretion and integrity.</li><li>Proactive, resourceful, and capable of anticipating needs without explicit direction.</li></ul>Preferred<ul><li>4 years Bachelor's degree or equivalent professional qualification from reputable institutions.</li><li>Familiarity with various travel booking platforms and global time zones.</li><li>Preference for FAST, LUMS, LSE, NUST or BNU Alumni</li></ul>Work Environment &amp; Benefits<ul><li>Location: Lahore. This is primarily an in-office role.</li><li>Hours: Standard Business Hours, M-S, 9:00 AM - 6:00 PM. Flexibility to work outside of standard hours and be on call for urgent matters is required and expected.</li><li>Compensation: Competitive salary commensurate with experience.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs90,000.00 per monthWork Location: In person

Personal Assistant to the CEO

Search 10000+ Executive personal assistant jobs near you this November. New roles added regularly across leading industries. Apply today.