executive personal assistant

Course

<div>
 
 
 Position: : Executive &amp; Personal Assistant to Group CEO
 
 
 
 
 Position Summary:
 
 
 
 Reporting to the CEO, the Executive &amp; Personal Assistant provides high-level administrative and personal support, acting as the primary liaison for internal and external matters. The role requires strong organizational, communication, and multitasking skills in a fast-paced, entrepreneurial environment. The candidate must exercise sound judgment, manage multiple priorities, and handle confidential matters with discretion. Global travel is required.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
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 Manage CEO&rsquo;s calendar, travel, correspondence, and confidential documents.
 </li>
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 Coordinate executive meetings, agendas, and follow-ups.
 </li>
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 Liaise with senior management, board members, and external stakeholders.
 </li>
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 Research, prioritize, and handle sensitive matters with discretion.
 </li>
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 Assist with special projects, vendor management, and business correspondence.
 </li>
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 Oversee household operations, personal travel, and family scheduling.
 </li>
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 Coordinate personal events, errands, financial administration, and service providers.
 </li>
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 Ensure seamless integration of professional and personal commitments.
 </li>
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 Manage visa applications and travel arrangements, including US, UK, Schengen, and other global travel requirements.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Attributes:
 
 
 <ul>
 <li>
 Strong organizational, multitasking, and problem-solving skills.
 </li>
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 Excellent written and verbal communication abilities.
 </li>
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 High emotional intelligence and ability to handle confidential matters.
 </li>
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 Strong work ethic, adaptability, and ability to meet deadlines.
 </li>
 </ul>
 
 
 
 
 
 Educational Qualification &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor's degree required.
 </li>
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 7-10 years of experience supporting top executives.
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 Proficiency in Microsoft Office and social media platforms.
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 In-depth knowledge of visa processes and travel logistics for key global destinations.
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 Strong personality with assertiveness when needed.
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 </ul>
 
 
</div>

Executive/Personal Assistant

Confidential

<div>
 
 🔍
 
 We're Hiring: Executive Personal Assistant to the Chief Finance Officer
 
 
 
 We are looking for a
 
 highly mature and accountable Executive Personal Assistant
 
 to support our Chief Founder. This is a dynamic and demanding role that requires someone with exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities.
 
 
 
 Key Qualities We&rsquo;re Seeking:
 
 
 <ul>
 <li>
 Proven experience supporting C-level executives
 </li>
 <li>
 Strong proficiency in
 
 Excel
 
 , scheduling, and coordination
 </li>
 <li>
 Ability to consolidate information and manage multiple tasks seamlessly
 </li>
 <li>
 High sense of
 
 ownership
 
 ,
 
 commitment
 
 , and
 
 professional maturity
 
 </li>
 <li>
 Willingness to go the extra mile and adapt to evolving needs
 </li>
 </ul>
 
 🗓️
 
 Working Days
 
 : 5 days a week
 
 
 💰
 
 Salary
 
 : QAR 6,500 full package
 
 
 This role is ideal for someone who thrives in a fast-paced environment and is passionate about making a meaningful impact through executive support.
 
 
 📩 If you or someone you know fits this profile, please reach out or apply directly. We&rsquo;d love to connect!
 
</div>

Executive Personal Assistant

Gizli Şirket

<div>
 
 
 About Us
 
 
 
 
 
 
 We are a long-established technology company delivering high-precision, innovation-driven solutions across multiple industries. With our strong engineering culture, continuous improvement mindset, and customer-centric approach, we develop and manufacture advanced systems that meet both national and international standards.
 
 
 
 
 
 Our growing presence in global markets is built on our commitment to innovation, sustainable production, operational excellence, and uncompromising quality.
 
 
 
 
 
 
 
 
 
 What Awaits You
 
 
 
 We prioritize the career development of our employees and invest in their professional growth through structured programs, continuous learning opportunities, and personalized development plans.
 
 
 
 
 
 We embrace an inclusive and equitable workplace culture where everyone&mdash;regardless of gender, age, expertise, or experience&mdash;feels valued, respected, and supported.
 
 
 
 
 
 
 
 
 
 Role Overview &amp; Key Responsibilities
 
 
 
 
 
 
 As an
 
 Executive Personal Assistant
 
 , you will directly support the CEO/General Manager and ensure seamless coordination of executive-level workflows. Your responsibilities include:
 
 
 
 
 <ul>
 <li>
 Managing all internal and external communication on behalf of the executive
 </li>
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 Organizing and maintaining the executive&rsquo;s daily agenda, appointments, and visitor schedule
 </li>
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 Coordinating meetings, preparing agendas, pre-reads, and reports, and ensuring cross-departmental information flow
 </li>
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 Preparing research documents, presentations, executive briefs, and reports as requested
 </li>
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 Providing coordination for high-level programs and events involving internal and external stakeholders
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 Managing domestic and international travel arrangements, including flights, accommodation, and visa procedures
 </li>
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 Ensuring professional representation of the executive office at all times
 </li>
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 Tracking action items, deadlines, and follow-ups with relevant departments
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or associate degree from relevant departments
 </li>
 <li>
 Minimum
 
 3 years of experience
 
 as an Executive Assistant
 </li>
 <li>
 Experience supporting
 
 board-level and CEO/general manager
 
 roles
 </li>
 <li>
 Excellent command of
 
 written and spoken English
 
 </li>
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 Proficiency in MS Office tools (Excel, PowerPoint, Word, Outlook)
 </li>
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 Strong knowledge of corporate correspondence and protocol rules
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 Ability to coordinate international communication and logistics
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 Excellent communication, representation, and interpersonal skills
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 Professional appearance and strong diction
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 Highly organized, solution-oriented, and able to manage multiple tasks simultaneously
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 Strong problem-solving and follow-up skills
 </li>
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 Ability to prepare and deliver high-quality presentations
 </li>
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 Eligibility to obtain a
 
 Personnel Security Clearance
 
 </li>
 <li>
 For male candidates: military service completed
 </li>
 </ul>
 
 
</div>

Fyst

<div>ABOUT THE ROLE 
 
We are looking for far more than a traditional Personal Assistant. This is a Lifestyle &amp; Operations Manager: someone who operates as the mini-CEO of a private family ecosystem, taking ownership of logistics, travel, property, staff, finances, systems, and the overall flow of life. 
Your mission: remove 90% of operational, domestic, organizational and process-related questions from the principal&rsquo;s plate - with structure, taste, and flawless execution. You will work directly with an UHNW entrepreneur and family, shaping order, clarity, and efficiency in every dimension of their lives. 
This role requires strategic thinking, high autonomy, minimalism, excellent taste, and a calm, system-oriented mind. 
 
WHAT YOU'LL BE WORKING ON<ul><li>
Personal &amp; Family Logistics: Full management of personal, family, and business calendars, children's schedules, schools, activities, monitoring and managing all personal/family documents and renewals</li><li>
Travel Management (UHNW / VIP Level): End-to-end planning of international travel (flights, VIP terminals, hotels, villas, visas, transfers), coordination with concierge services, restaurants, drivers, budget control and quality assurance for each journey</li><li>
Property &amp; Household Management: Full oversight of properties in, managing contractors: gardeners, engineers, maintenance teams, smart home systems, repairs, service contracts, expense tracking, plan vs. fact reporting</li><li>
Operational Finances: Monthly reconciliation of family expenses, budgeting and cash-flow oversight, subscription management and recurring payments</li><li>
Staff Coordination: Scheduling, task management, payments, quality control and communication with household staff and external providers</li><li>
Systems &amp; Organization: Building and maintaining all processes in Notion, Structuring files, documents, databases, creating checklists, standards, and operating procedures.</li></ul> 

WHAT YOU NEED TO SUCCEED IN THIS ROLE<ul><li>
At least 3+ years of experience as a Personal Assistant, Operations Manager, or Lifestyle Manager within UHNW families or Family Offices</li><li>
Proven ability to build systems and processes, not just execute instructions</li><li>
High autonomy: you take ownership, make decisions independently, and bring complete solutions -not open questions</li><li>
Exceptional attention to detail, structure, and follow-through - nothing slips through the cracks</li><li>
Strong empathy, diplomacy, and emotional intelligence - you work seamlessly with people of different personalities and expectations</li><li>
Ability to stay calm under pressure, handle rapid changes, and maintain composure in demanding environments</li><li>
Fluent English (C1) - both written and spoken. Russian/Latvian/Ukrainian language is a strong plus, but not required.</li></ul> 
WHAT WE OFFER<ul><li>
An opportunity to make something great even greater, you can be the reason why we grow, develop, and become the best fintech company on the market!</li><li>
Career prospects - we are young, we have huge ambitions, and it is important that our employees grow with us</li><li>
Work with coworkers who are passionate about their business</li><li>
Compensation that will fully correspond to the competence and knowledge</li><li>
Remote type of work</li></ul>
You can find out more about our team, our values, and the unique ways we celebrate our successes here: https://fyst.com/culture
Dlw8PJCAGo</div>

Farhood Group

Location: Dubai, UAEJob Type: Full-Time (Hybrid)Industry: Beauty, Skincare Manufacturing, MarketingJob DescriptionWe are looking for a highly organized, proactive, and versatile Executive &amp; Personal Assistant to support the Founder of a fast-growing beauty and skincare manufacturing group based in Dubai.The ideal candidate is someone who can manage both professional and personal responsibilities with confidence, efficiency, and excellent communication skills. This role requires someone adaptable, fast, detail-oriented, and comfortable working in a dynamic entrepreneurial environment.ResponsibilitiesExecutive &amp; Business Support<ul><li>Manage daily and weekly schedules, meetings, reminders, and priorities.</li><li>Conduct research related to skincare manufacturing, suppliers, market trends, and business development.</li><li>Draft emails, prepare documents, notes, briefs, and follow-ups.</li><li>Maintain CRM updates, track tasks, organize project information.</li></ul>Content &amp; Social Media Support<ul><li>Assist with posting content on Instagram, LinkedIn, Threads, and YouTube.</li></ul>Personal Assistance<ul><li>Handle small lifestyle errands and reminders.</li></ul>RequirementsMust-Have<ul><li>Female candidates only (requirement by the employer).</li><li>Excellent English &mdash; written and spoken.</li><li>Strong organizational and multitasking abilities.</li><li>Professional communication skills and high attention to detail.</li><li>Ability to work independently and take initiative.</li><li>Experience with calendar management, admin tasks, and follow-ups.</li><li>Comfortable with Google Workspace, Notion, Canva, and social media platforms.</li></ul>Personality Fit<ul><li>Proactive and solution-oriented</li><li>Fast learner, adaptable, flexible</li><li>Calm under pressure</li><li>Positive, professional, and polished</li><li>Able to support both high-level business tasks and daily personal tasks</li></ul>SalaryCompetitive &mdash; based on experience.Job Types: Full-time, Permanent, FresherPay: From AED3,000.00 per monthApplication Question(s):<ul><li>What is your visa type ?</li></ul>

Executive & Personal Assistant to Founder (Female Only)

Inspira Software Services Pvt. Ltd.

Executive Personal Assistant / Executive Secretary to the Managing DirectorLocation: Calcutta / Kolkata (Primary Base) Optional Work Location: Chennai or Bombay Relocation Support: Available for select candidates from Bangalore, Bombay, Hyderabad, or Chennai.About UsInspira Software Services Pvt. Ltd. is a distinguished enterprise software company headquartered in Calcutta. We deliver CRM, ERP, and Project Management solutions to India&rsquo;s top business houses and multinational corporations.We operate in a high-performance, innovation-driven environment that demands precision, loyalty, and agility.As we expand nationally and globally, we invite poised, intelligent, and talented young Women to join our leadership support team&mdash;not just as assistants, but as trusted professional partners to the Managing Director, helping shape the consistent success and [growth] of the company&rsquo;s business across diverse initiatives.Role OverviewThis is a transformative, high-trust role for dynamic, emotionally mature Women who thrive in fast-paced executive environments and are ready to travel frequently across India.As Executive Personal Assistant (EPA) to the Managing Director, you will function as a close strategic partner, supporting both business operations and select personal logistics with discretion and precision.The role offers direct exposure to leadership decision-making, structured mentorship, and the opportunity to evolve into a long-term executive ally. To be effective, the incumbent must think and work like a [business] owner.Key Responsibilities<ul><li>Prepare reports, presentations, meeting briefs, and executive correspondence with meticulous attention to detail</li><li>Liaise with internal teams, clients, and partners to ensure smooth business execution</li><li>Handle select personal logistics, including travel, [investment-related coordination], and event support</li><li>Collaborate closely with other Personal Assistants and Operations Executives to ensure seamless support</li><li>Anticipate the Director&rsquo;s needs and offer proactive support to enhance his leadership effectiveness</li><li>Manage and organise the Director&rsquo;s calendar, meetings, and national travel with foresight and efficiency</li><li>Organise meetings and give presentations as [and when] needed</li><li>Accompany the Director on business trips across India and abroad (in future) as a professional representative</li></ul>Preferred (Not Mandatory):<ul><li>Ability or willingness to support the Director in Futures &amp; Options trading&ndash;related tasks, including monitoring stock and Options price movements, tracking key market data, [assisting with] equity research, and preparing concise investment briefs. Candidates with strong numerical aptitude or interest in financial markets will be at an advantage.</li></ul>Desired Applicant ProfileWe are seeking a travel-ready, emotionally stable, and resourceful woman who can operate with dignity, tact, and professionalism in close proximity to top leadership.Professional Presence<ul><li>Poised and confident in both corporate and social environments</li><li>Well-groomed and composed under pressure</li><li>Clear, fluent communicator in English, with Hindi and regional languages as additional advantages</li></ul>Efficiency and Adaptability<ul><li>Highly organised and dependable</li><li>Comfortable with 2&ndash;3 business trips per month, typically spanning 3&ndash;5 days</li><li>Quick to learn, emotionally agile, and responsive to changing priorities</li></ul>Loyalty and Discretion<ul><li>Naturally trustworthy, emotionally intelligent, with a strong desire to offer consistent support to the Director in all spheres</li><li>Committed to confidentiality at all times</li></ul>Experience2&ndash;5 years of experience in executive assistance, business coordination, or operations (preferred). Talented, dynamic freshers with a strong interest in building a career as a PA/EA will also be considered.Minimum Requirements<ul><li>Bachelor&rsquo;s degree in any field (freshers welcome)</li><li>Fluency in English and Hindi (Bengali a plus)</li><li>Proficiency in MS Office, Google Workspace, and digital productivity tools</li><li>Willingness and readiness for regular national and occasional international travel</li><li>High level of emotional discipline, integrity, and self-motivation</li></ul>What We Offer<ul><li>Fixed salary: &#8377;30,000 &ndash; &#8377;60,000 per month for experienced professionals (negotiable for outstanding candidates)</li><li>Performance-based incentives for high achievers</li><li>Special allowances</li><li>Travel and accommodation expenses fully reimbursed for official trips</li><li>HRA and transport support where applicable</li><li>Mobile allowance</li><li>Structured mentorship for freshers (Trainee EPA / PS track)</li><li>A rare opportunity to evolve into an elite, high-trust executive support partner</li><li>Unparalleled exposure to CXO-level decision-making, national travel, and leadership culture</li></ul>Special Notes<ul><li>This is a full-time, in-office position based in Calcutta (Kolkata) [with options for Bangalore, Hyderabad, and Chennai]; remote or hybrid work is not available</li><li>Emotional maturity, discretion, and travel readiness are essential</li><li>You will work closely with a co-EPA; mutual respect, adaptability, and team harmony are necessary</li><li>During business travel, dignity, situational awareness, and discreet professionalism are expected at all times</li><li>This role offers an extraordinary platform for personal and professional growth under the mentorship of the Managing Director</li></ul>How to ApplyPlease submit your detailed CV&mdash;including an active phone number and a recent professional photograph&mdash;along with a personalised cover letter via the Indeed portal.In your cover letter, we encourage you to share your aspirations and articulate why you believe you are uniquely suited for this rare and high-responsibility opportunity.Important: Completion of the pre-screening questionnaire is mandatory for your application to be considered. Candidates are strongly advised to write their responses independently and avoid the use of AI tools, as authenticity and self-expression are key selection criteria.Company website: www.inspirasw.inFor queries: WhatsApp 75968 00291Job Type: Full-timePay: &#8377;30,000.00 - &#8377;60,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Commuter assistance</li><li>Paid sick time</li></ul>Application Question(s):<ul><li>What was your designation in your last organisation (if experienced)?</li><li>Which is your current location (city)?</li><li>If selected for the position, when can you start?</li></ul>(Notice period in number of days for joining)<ul><li>(If experienced) What was your last drawn Net Take Home Salary per month (Not CTC) ?</li><li>Any prior experience as Executive Personal Assistant or Secretary to Director and/ or in Equity Research Stock Market operations? If so, please elaborate.</li><li>Why are you interested in pursuing a career as a Executive Personal Assistant or a Secretary to Director?</li><li>Do you have any prior experience of working in any Information Technology company?</li></ul>If so, please describe your experience. <ul><li>This position requires regular travel to other cities / regions for attending business meetings and other official works. </li></ul>How many days in a month would you be willing to travel? Please specify.A) Any number of days B) 13 - 18 days C) 8 - 12 days D) Can't travel for work<ul><li>Your preferred job location among Calcutta (Kolkata), Chennai and Bombay?</li></ul>Experience:<ul><li>Personal Assistance, or Operations, or Business Development: 1 year (Preferred)</li></ul>Work Location: In person

Executive Personal Assistant to Director | Operations Role | Women Only

ViTO Energy, Engineering & Construction

<div>
 
 ViTO Energy Engineering and Construction, a wholly owned subsidiary of ViTO Group, is an integrated EPC services provider for industrial projects. We have a dedicated sector focus on executing turn-key projects in the oil &amp; gas and power sectors. Achieving great results and added value for our clients through the use of modern technology, techniques, our Group is currently active with its offices in Qatar, India, United Arab Emirates and Germany.
 
 
 
 
 
 We are looking for a highly motivated &ldquo;Personal Assistant&rdquo; who will provide top-level assistance for our CEO in our &Idot;stanbul Head Office,Vadistanbul.
 
 
 
 
 
 
 PERSONAL ASSISTANT TO CEO
 
 
 
 
 &nbsp;
 
 
 
 
 
 
 
 Main Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Assisting our CEO and carrying out all personal assistant duties and responsibilities successfully,
 </li>
 <li>
 Preparing presentations and reports,
 </li>
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 Filing and archiving all correspondences and documentation in an organized and consistent manner,
 </li>
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 Undertaking the tasks of receiving calls, taking messages and routing correspondences,
 </li>
 <li>
 Maintaining diary, arrange meetings and appointments and provide reminders,
 </li>
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 Organizing travel and accommodation arrangements,
 </li>
 <li>
 Maintaining confidentiality and uses a high degree of discretion.
 </li>
 </ul>
 
 
 
 
 
 Knowledge &amp; Experience:
 
 
 
 
 
 <ul>
 <li>
 University Degree in related field,
 </li>
 <li>
 Minimum 7-8 years of proven experience as an Executive &amp; Personal Assistant to top level of management,
 </li>
 <li>
 Excellent verbal and written communications skills both in Turkish and English,
 </li>
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 Advanced computer skills including MS Office Applications,
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 Ability to organize a daily workload by priorities,
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 Able to meet deadlines in a fast-paced quickly changing environment,
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 Self-disciplined, proactive, dynamic, eager to learn and to take on new challenges,
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 Team player, result-oriented with strong planning and organization skills,
 </li>
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 Exceptional interpersonal communication skills,
 </li>
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 Being flexible in working hours.
 </li>
 </ul>
</div>

PERSONAL ASSISTANT TO CEO

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Executive Personal Assistant to Director | Operations Role | Women Only

PERSONAL ASSISTANT TO CEO