executive personal assistant

CAPSTONE REAL ESTATE L.L.C

Job description:The Executive Personal Assistant will be responsible for managing all aspects of the Chairman&rsquo;s schedule, travel, communications, and operational requirements, while overseeing office efficiency and supporting logistics, PR, and media activities. The role combines high-level executive assistance with strategic office management, requiring discretion, adaptability, and professionalism.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage and maintain the Chairman&rsquo;s calendar, appointments, and meeting schedules.</li><li>Act as the primary point of contact between the Chairman and internal/external stakeholders.</li><li>Prepare high-quality reports, presentations, and correspondence.</li><li>Handle confidential and sensitive information with utmost discretion.</li></ul>Travel &amp; Event Management<ul><li>Organize and coordinate local and international travel arrangements, including flights, visas, accommodations, and transportation.</li><li>Plan and execute logistics for meetings, events, conferences, and public engagements.</li></ul>Office &amp; Operations Management<ul><li>Oversee daily office operations to ensure efficiency and effectiveness.</li><li>Coordinate with internal teams and external partners to align on priorities and deliverables.</li><li>Ensure smooth workflow and process optimization within the Chairman&rsquo;s Office.</li></ul>PR, Media &amp; Communication Support<ul><li>Assist in PR activities, media relations, and brand representation.</li><li>Liaise with media outlets for interviews, statements, and press coverage.</li><li>Support the preparation of speeches, talking points, and event scripts.</li></ul>Personal Assistance<ul><li>Provide direct personal support to the Chairman, including handling special projects and personal arrangements when required.</li></ul>Requirements<ul><li>Tagalog speaking candidates are encouraged to apply.</li><li>Minimum 3/5 years&rsquo; experience in hotel industry as personal assistant.</li><li>Age: 25-30</li><li>Excellent command of English (spoken and written).</li><li>Strong multitasking, time management, and organizational skills.</li><li>High level of professionalism, discretion, and interpersonal skills.</li><li>Proficient in MS Office Suite and digital communication tools.</li></ul>&middot; Preferred Skills &amp; Attributes<ul><li>Ability to work under pressure and manage changing priorities.</li><li>Strong attention to detail with a proactive approach to problem-solving.</li><li>Understanding of GCC cultural norms and business etiquette.</li><li>Strong relationship-building skills and a professional network in the region.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per month

Executive Personal Assistant

HomeSeek Real Estate LLC

<div>
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 
 
 We are seeking a highly organized and proactive
 
 Personal/Executive Assistant
 
 to join our team. This role requires someone who can support senior management while also handling day-to-day operations in real estate and property management.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
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 Provide executive support to management and assist in daily operations.
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 Handle logistics and coordination tasks to ensure smooth business activities.
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 Manage property-related documentation, contracts, and basic property management tasks.
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 Liaise with government entities for approvals, renewals, and compliance with UAE regulations.
 </li>
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 Assist with basic accounting, expense tracking, and reporting.
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 Manage schedules, meetings, and business communications.
 </li>
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 Support business growth by ensuring smooth execution of operational and administrative processes.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
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 Proven experience as a Personal Assistant, Executive Assistant, or similar role in the UAE.
 </li>
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 Basic knowledge of property management and real estate.
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 Familiarity with UAE government laws, procedures, and portals.
 </li>
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 Strong organizational and multitasking skills.
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 Valid UAE driving license (preferred).
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 Good communication skills in English (Arabic is a plus).
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 Basic accounting knowledge and comfort with financial documentation.
 </li>
 </ul>
 
 
 
</div>

Confidential

<div>
 
 📌 𝗗𝗲𝘀𝗰𝗿𝗶𝗽𝘁𝗶𝗼𝗻:
 
 
 We are seeking a highly experienced and proactive Executive Personal Assistant to provide comprehensive support to C Level Manager. This role is a critical force multiplier, to focus on strategic initiatives by managing complex scheduling, coordinating key projects, and facilitating seamless communication across all levels of the organization. The ideal candidate will possess exceptional organizational skills, a high degree of flexibility, and a mastery of creating impactful executive reports and presentations. You will serve as a primary point of contact for internal and external constituencies on all matters. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Your expertise in project management and cross-departmental coordination will be essential in driving key initiatives forward.
 
 
 ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
 
 
 
 
 
 🎯 𝗥𝗲𝗾𝘂𝗶𝗿𝗲𝗺𝗲𝗻𝘁𝘀:
 
 
 &rtrif; Minimum of 7+ years of experience providing direct support to a CEO or C-level executive.
 
 
 &rtrif; Proven experience in project management, including planning, execution, and tracking of deliverables.
 
 
 &rtrif; Expert proficiency in Microsoft Office Suite, especially PowerPoint, with the ability to create sophisticated executive-level presentations.
 
 
 &rtrif; Demonstrable experience in creating, analyzing, and presenting reports for senior leadership.
 
 
 &rtrif; Advanced skills in complex calendar management across multiple time zones and gatekeeping.
 
 
 &rtrif; Experience coordinating multi-departmental projects and ensuring clear communication channels.
 
 
 &rtrif; Exceptional organizational skills and meticulous attention to detail.
 
 
 &rtrif; High level of discretion and experience handling confidential information.
 
 
 
 
 
 ✨ 𝗗𝗲𝘀𝗶𝗿𝗮𝗯𝗹𝗲𝘀:
 
 
 &rtrif; Bachelor's degree in Business Administration or a related field.
 
 
 &rtrif; Experience with project management and cross departmental coordination.
 
 
 &rtrif; Experience in reporting skills especially in powerpoint.
 
 
 &rtrif; Excellent written and verbal communication skills.
 
 
 &rtrif; Proven ability to work independently and proactively solve problems.
 
 
 
</div>

Logistics Vel

<ul><li>Manage and organize schedules, appointments, and meetings.</li><li>Handle emails, phone calls, and correspondence on behalf of the employer.</li><li>Coordinate travel arrangements, bookings, and itineraries.</li><li>Maintain digital files and records.</li><li>Conduct online research and prepare reports.</li><li>Assist with personal errands and tasks as required.</li><li>Provide timely reminders and follow-ups.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthWork Location: In person

Major Best Real Estate

Role Overview:We are looking for a highly organized and reliable Executive Assistant to support senior leadership with day-to-day administrative, personal, and communication tasks. This role requires a proactive professional who is fluent in Russian and English, discreet, and adaptable to a fast-paced, dynamic environment.Key Responsibilities:<ul><li>Manage calendars, appointments, meetings, and travel arrangements</li><li>Organize and coordinate internal and external meetings</li><li>Handle correspondence, emails, and document preparation in both Russian and English</li><li>Provide administrative support including filing, expense tracking, and reporting</li><li>Coordinate complex travel plans including visa processing and logistics</li><li>Act as a liaison between internal departments and external stakeholders</li><li>Assist with personal errands and confidential matters when required</li><li>Maintain a high level of confidentiality and professionalism at all times</li></ul>Requirements:<ul><li>Fluency in Russian and English (written and spoken) &ndash; mandatory</li><li>3&ndash;5 years of experience in a similar executive support or PA role</li><li>Strong time management, multitasking, and organizational skills</li><li>High attention to detail and ability to manage sensitive information</li><li>Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>Professional presentation and strong interpersonal skills</li></ul>Preferred:<ul><li>Prior experience in real estate, hospitality, or corporate sectors in the UAE</li><li>Understanding of local business etiquette and administrative processes</li></ul>Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary for the role?</li></ul>Experience:<ul><li>executive personal assistant: 2 years (Required)</li></ul>Language:<ul><li>Russian AND English (Required)</li></ul>Work Location: In person

Executive Personal Assistant (RUSSIAN & ENGLISH SPEAKER)

Horizon Tech

We are seeking a highly organized and detail-oriented Executive/Personal Assistant with 3+ years of experience (with prior experience working for US-based companies) to support senior leadership across multiple businesses. The ideal candidate must be proactive, resourceful, and capable of handling a wide range of administrative and operational tasks. You will work directly with executives based in the US, ensuring seamless coordination and efficient execution of day-to-day responsibilities.Must Haves<ul><li>Proven experience working as an EA/PA for US-based companies.</li><li>Prior exposure to insurance comparison-related work.</li><li>Strong background in trade show bookings/coordination.</li><li>Experience managing office vehicle mileage and maintenance.</li><li>Ability to handle tasks for multiple businesses simultaneously.</li><li>Excellent written and verbal English (flawless communication required).</li><li>Proficiency in productivity and communication tools (MS Office, Google Suite, project management tools, CRM, etc.).</li><li>Strong organizational, time management, and multitasking skills.</li><li>High level of professionalism, confidentiality, and discretion.</li></ul>Preferred Skills<ul><li>Familiarity with US insurance policies and documentation.</li><li>Experience coordinating with international vendors.</li><li>Prior experience in a similar multi-business support role.</li></ul>Responsibilities<ul><li>Insurance Coordination: Handle insurance comparison-related tasks, liaise with vendors, and maintain documentation.</li><li>Trade Show Management: Book and coordinate trade show registrations, logistics, travel arrangements, and follow-ups.</li><li>Office Vehicle Administration: Track vehicle mileage, maintenance schedules, and related expenses.</li><li>Multi-Business Support: Manage administrative responsibilities across 34 different businesses simultaneously with efficiency.</li><li>Executive Assistance: Calendar management, travel bookings, email correspondence, meeting coordination, and report preparation.</li><li>Documentation &amp; Records: Maintain accurate digital files, contracts, and records.</li><li>Vendor &amp; Client Coordination: Communicate with internal and external stakeholders professionally and promptly.</li><li>Tool Utilization: Use productivity and PA tools (Google Workspace, MS Office, Zoom, project/task management tools like Asana/Trello/ClickUp, expense management software, etc.) effectively.</li></ul>Other Details<ul><li>Job Location: Off Shahrah-e-Faisal, PECHS, Karach</li><li>Job Timings: Onsite, evening night shift following US EST.</li></ul>Job Type: Full-timePay: Rs100,000.00 - Rs150,000.00 per monthApplication Question(s):<ul><li>Are you comfortable working on an onsite evening night shift role?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li> working as an EA/PA for US-based companies.: 3 years (Required)</li><li>trade show bookings/coordination.: 3 years (Required)</li><li>managing office vehicle mileage and maintenance.: 3 years (Required)</li><li>(MS Office, Google Suite, project management tools, CRM: 3 years (Required)</li><li>US insurance policies and documentation.: 3 years (Required)</li><li>similar multi-business support role.: 3 years (Required)</li><li>Manage trade show bookings and logistics: 3 years (Required)</li><li>Support admin tasks for 34+ businesses: 3 years (Required)</li><li>executive scheduling and travel: 3 years (Required)</li></ul>Language:<ul><li>Fluent English (Required)</li></ul>License/Certification:<ul><li>What will be your expected salary? (Required)</li></ul>Location:<ul><li>Karachi Shahra-E-Faisal (Required)</li></ul>Work Location: In person

Executive Assistant / Personal Assistant

CitiStaffing

<div>
 
 
 Executive Assistant/Personal Assistant &ndash; C-Suite Executive &ndash; $170k - $200k + Bonus!!
 
 
 
 
 
 
 Our client is seeking a highly organized and detail-oriented C-Suite Executive &amp; Personal Assistant (EA/PA) to provide comprehensive support to the Chairman and CEO of a global investment management firm. The successful candidate will anticipate the needs of the Chairman/CEO, manage complex scheduling and communications, coordinate travel and logistics, and provide personal assistance to ensure the Chairman/CEO can focus on strategic priorities and organizational goals.
 
 
 
 
 
 Responsibilities
 
 
 Include:
 
 
 <ul>
 <li>
 Responsible for management of busy and ever-changing calendar while protecting the executive&rsquo;s time and priorities
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 Draft correspondence on behalf of executive
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 Answer busy phones and track all messages and follow up
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 Schedule, arrange and facilitate meetings
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 Ensure executive&rsquo;s complete preparation for all meetings including researching and writing briefings
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 Coordinate extensive global travel arrangements, including flights, ground transportation, hotels, visa coordination, etc.
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 Maintain all files
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 Track expense reports and ensure accuracy and timely reimbursement
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 Provide personal support on an as-needed basis
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 </ul>
 
 
 
 
 Qualifications of the ideal candidate
 
 
 <ul>
 <li>
 
 Minimum
 
 of 10-15+ years of administrative experience, including executive-level support at the C-Suite level
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 Professional background that exemplifies career longevity and long-term commitments to previous employers; candidates cannot have a lot of movement on the resume
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 Previous work experience in finance, legal, and other strictly corporate settings
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 Bachelor&rsquo;s degree is a must
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 Exceptional organizational and multitasking skills with a strong attention to detail
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 Excellent verbal and written communication skills, comfortable speaking with internal and external stakeholders, UHNW individuals, media and political personalities, etc.
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 Proven ability to manage sensitive information with discretion and professionalism
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 Proficiency in Outlook, Word, Excel, and PowerPoint
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 </ul>
</div>

Executive Assistant/Personal Assistant – C-Suite Executive – $170k - $200k + Bonus!!

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Executive Assistant / Personal Assistant

Executive Assistant/Personal Assistant – C-Suite Executive – $170k - $200k + Bonus!!