executive personal assistant

GemHarvest

Executive &amp; Personal Assistant Boutique Wealth Management Firm Dallas, TXSuccessful boutique wealth management firm in Dallas seeks a highly organized Executive &amp; Personal Assistant to support its Founder and CEO. This trusted role blends executive support with meaningful personal logistics and is ideal for someone who enjoys anticipating needs and helping an executive&rsquo;s world run smoothly.What You&rsquo;ll Do<ul><li>Manage complex calendars, travel planning, and day-to-day scheduling</li><li>Coordinate personal logistics such as appointments, travel changes, and related needs</li><li>Help manage vendors and logistics across multiple residences</li><li>Assist with meeting follow-up and general administrative coordination</li><li>Serve as a dependable partner supporting the Founder and CEO</li></ul>What&rsquo;s Offered<ul><li>Competitive salary ($75K&ndash;$85K) plus benefits</li><li>Direct support of firm leadership</li><li>Boutique firm environment</li><li>In-office role in Dallas</li></ul>What You Bring<ul><li>Bachelor&rsquo;s Degree</li><li>3+ years supporting a senior executive</li><li>Strong organization and proactive problem-solving</li><li>Service-oriented mindset and excellent discretion</li><li>Thrives supporting both business and personal logistics</li></ul>Pay: $75,000.00 - $85,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Executive Personal Assistant: 2 years (Preferred)</li></ul>Work Location: In person

Executive Personal Assistant

Drachman M&A Co.

Executive &amp; Personal AssistantJob Description&middot; Lead phones, communicate messages and information to CEO&middot; Welcome all visitors (clients, vendors, deliveries)&middot; Manage CEO&rsquo;s schedule&middot; Manage electronic filing systems&middot; Prepare and/or edit documents such as Non-Disclosure Agreements, Engagement letters, memos, etc.&middot; Help track progress on complex M&amp;A transactions&middot; Maintain CRM&middot; Ad hoc duties as assigned; day-to-day tasks will vary based on the needs of clients, CEO, Managing Director, and COO&middot; Assist CEO with business and personal travel and related tasks in current business and other soon-to-be launched venturesSuccessful candidates will possess the following qualifications:&middot; 5+ years work experience as an Executive Assistant, Personal Assistant or similar role&middot; Expert proficiency with Microsoft Office (Excel is a plus)&middot; Strong verbal and written communication skills&middot; Exceptional organizational skills and impeccable attention to detail&middot; High degree of consistent professionalism in dealing with diverse groups of people&middot; Ability to complete a high volume of tasks and projects with little or no guidance&middot; Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround&middot; Able to maintain an elite level of integrity and discretion in handling confidential information&middot; Persistence &ndash; seeing tasks through completion in a timely manner&middot; Excellent judgment&middot; Team player capable of cultivating productive working relationships across the firm&middot; Resourceful, can-do attitude, with urgency&middot; Bachelor&rsquo;s Degree preferredBenefits&middot; Benefits eligible (medical, dental, vision)&middot; Vacation, PTO, and holidays&middot; Performance based comp incentivesJob Type: Full-timePay: $60,000.00 - $75,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Executive administrative support: 5 years (Preferred)</li></ul>Work Location: In person

Executive & Personal Assistant

FMC Maple Ave

ABOUT THE PRINCIPALSYou will be supporting two principals &mdash; a husband and wife &mdash; whose combined professional and personal lives span a broad range of industries and activities:<ul><li>Multi-industry professional and entrepreneurial endeavors across finance, entrepreneurship, and business operations</li><li>Active AI ventures and technology-driven businesses requiring fast-moving operational support</li><li>A deep commitment to philanthropy, with ongoing charitable initiatives, donor relationships, and community engagement that require thoughtful coordination and support</li><li>Three or more residences requiring ongoing coordination across property managers, vendors, and household contacts</li><li>Extended family relationships and occasional family logistics that require thoughtful, discreet management</li><li>Frequent domestic and international travel, including both planned itineraries and last-minute changes</li><li>A broad network of advisors, partners, vendors, and personal contacts globally</li></ul>This role will require someone who is not only highly organized and discreet, but who brings intellectual curiosity, emotional intelligence, and a deep commitment to excellence across everything they touch.OVERVIEWWe are seeking an exceptional Executive &amp; Personal Assistant to serve as a trusted right hand to two principals in a sophisticated family office environment. This is a high-trust, high-touch role spanning executive support, personal assistance, household coordination, travel, scheduling, and day-to-day logistics across both professional and personal lives &mdash; simultaneously, and at a consistently high standard.The ideal candidate is polished, highly organized, discreet, and calm under pressure. They are equally comfortable managing complex calendars, coordinating international travel, handling sensitive personal matters, drafting correspondence, overseeing follow-through, and bringing order to a fast-moving environment with many competing priorities. They have excellent judgment, strong interpersonal instincts, and a natural ability to anticipate needs before they arise.A meaningful part of this role is the intelligent use of AI tools and agentic workflows. We are looking for someone who does not simply work harder, but works smarter &mdash; someone who is eager and able to automate recurring tasks, streamline coordination, improve responsiveness, and build lightweight systems that make support more efficient, reliable, and scalable.This position requires excellent judgment, a no-drama mindset, and a genuine commitment to making two demanding lives run seamlessly.Important Note on Availability: This role requires high availability throughout the day, including evenings and weekends. The Principals operate across time zones, travel frequently, and require a level of responsiveness commensurate with their pace. Candidates who require strictly defined hours should consider whether this is the right fit.RESPONSIBILITIESExecutive &amp; Personal Support<ul><li>Manage and coordinate calendars for both principals across business, personal, family, social, and travel commitments</li><li>Balance overlapping priorities, shifting schedules, and last-minute requests across two principals with efficiency and diplomacy</li><li>Coordinate meetings, appointments, reservations, and daily logistics for both principals, individually and jointly</li><li>Anticipate needs in advance and ensure both principals are always prepared, informed, and well supported</li><li>Help manage inbound requests and competing demands on time and attention across multiple businesses and personal obligations</li><li>Handle a broad range of personal assistant responsibilities with responsiveness, professionalism, and absolute discretion</li></ul>Travel, Family &amp; Lifestyle Logistics<ul><li>Arrange detailed domestic and international travel, including private and commercial flights, hotels, ground transportation, dining, itineraries, and last-minute changes</li><li>Coordinate across three or more properties: manage schedules with property managers, household vendors, service providers, and maintenance contacts</li><li>Coordinate family logistics including important dates, celebrations, gifting, appointments, and extended family obligations as needed</li><li>Assist with lifestyle management including purchases, deliveries, returns, household scheduling, and special requests</li><li>Ensure logistics across home, family, and travel are handled smoothly, proactively, and without the principals having to ask twice</li><li>Coordinate with household staff, service providers, vendors, and outside contacts as needed across all residences</li></ul>Communication &amp; Administrative Coordination<ul><li>Draft, edit, proofread, and manage emails, letters, and other written correspondence on behalf of both principals</li><li>Track follow-ups, reminders, and action items to ensure nothing is missed across business and personal domains</li><li>Prepare agendas, briefing notes, summaries, and other support materials as needed</li><li>Maintain organized records, contacts, files, and important documents across business and personal matters</li><li>Handle scheduling outreach, confirmations, calls, and routine coordination with polish and professionalism</li><li>Build and maintain clear administrative systems that are accurate, current, and easy for both principals to navigate</li></ul>HR, Payroll &amp; Vendor Management<ul><li>Manage payroll processing and coordination with the principals&rsquo; accountants and payroll providers for household and personal staff</li><li>Maintain organized HR records for any household or personal employees, including onboarding documentation, schedules, and personnel files</li><li>Liaise with benefits providers, insurance contacts, and external HR or accounting advisors as needed</li><li>Coordinate contracts, invoices, and payments for vendors, service providers, and recurring household expenses</li><li>Track and reconcile household and personal expenses, supporting the principals&rsquo; financial team with accurate records</li></ul>AI, Automation &amp; Workflow Optimization<ul><li>Use AI tools and agentic workflows to automate as much of the role as practical while maintaining quality, judgment, and confidentiality</li><li>Build systems for scheduling, reminders, drafting, follow-ups, travel planning, information retrieval, and recurring administrative work</li><li>Identify repetitive tasks and redesign them into more efficient workflows using tools such as Claude, ChatGPT, task automation platforms, and related technologies</li><li>Create lightweight systems for organization, task tracking, contact management, and document management across both principals</li><li>Continuously evaluate new AI tools and automation opportunities that can improve speed, consistency, responsiveness, and leverage</li><li>Apply technology thoughtfully to reduce manual work and increase efficiency across professional and personal life</li></ul>Trusted Right Hand Support<ul><li>Serve as a reliable, composed, and highly trustworthy extension of the principals at all times</li><li>Navigate the preferences, communication styles, and evolving priorities of two distinct principals with maturity and good judgment</li><li>Build strong working relationships with advisors, household contacts, vendors, family contacts, and other key external parties</li><li>Handle all sensitive information with absolute discretion</li><li>Bring a calm, resourceful, solutions-oriented approach to both routine responsibilities and unexpected changes</li><li>Represent the principals with professionalism and warmth in all interactions with third parties</li></ul>QUALIFICATIONSRequired<ul><li>5+ years of experience in a high-level Executive Assistant, Personal Assistant, or similar role</li><li>Significant experience supporting a senior executive, founder, principal, or entrepreneur in a demanding, fast-moving environment</li><li>Proven experience supporting multiple stakeholders or principals simultaneously</li><li>Exceptional organizational skills and meticulous attention to detail across business and personal domains</li><li>Proven ability to manage complex calendars, international travel, scheduling, and logistics at a high level</li><li>Excellent written and verbal communication skills; able to draft polished correspondence independently</li><li>Strong judgment, professionalism, and discretion &mdash; especially in high-stakes or sensitive situations</li><li>High level of initiative and ability to work independently with minimal direction</li><li>Comfort handling both executive support and deeply personal assistant responsibilities simultaneously</li><li>Advanced proficiency with Google Workspace, Microsoft Office, and standard productivity tools</li><li>Strong fluency with AI tools and agentic workflows, with demonstrated ability to apply them in practical day-to-day operations</li><li>Willingness to sign a Non-Disclosure Agreement prior to commencement of employment</li></ul>Preferred<ul><li>Experience in a family office, private office, or high-profile principal environment</li><li>Experience coordinating across multiple residences, household staff, and property vendors</li><li>Familiarity with New York City logistics, travel, dining, and service networks</li><li>Experience with Notion, Airtable, Zapier, n8n, or similar workflow and automation platforms</li><li>Comfort learning and implementing new AI tools quickly and independently</li><li>Experience with luxury travel coordination, including private aviation and high-end hospitality</li></ul>PERSONAL QUALITIESSkills can be learned. The following qualities cannot &mdash; and they are what will determine whether this role is a fit:✔ Exceptionally organized and detail-oriented✔ Proactive and resourceful &mdash; solves before being asked✔ Calm, composed, and steady under pressure✔ Polished, professional, and presentation-ready✔ Warm, thoughtful, and emotionally intelligent✔ Highly discreet and unconditionally dependable✔ Execution-focused &mdash; closes every loop✔ Technologically fluent and genuinely curious✔ Naturally inclined to improve systems and reduce friction✔ Comfortable balancing two principals, multiple priorities, and moving pieces simultaneouslyWHAT SUCCESS LOOKS LIKE IN YEAR ONEDAY 30You understand both principals&rsquo; communication styles, priorities, and preferences &mdash; and are already anticipating needs rather than reacting to them.DAY 60You have taken full ownership of calendar management, travel coordination, and administrative systems. The principals feel the difference.DAY 90You have built or significantly improved at least three workflows using AI or automation tools, reducing manual work and increasing response speed.DAY 365You are indispensable. Both principals trust you completely &mdash; with their time, their information, their family, and their lives.Pay: $150,000.00 - $200,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Turner Venture Holdings

<div>
 
 
 Executive Assistant / Personal Assistant (EA/PA) &mdash; CEO-Level Support
 
 
 
 
 Location: Austin, TX (In-Person)
 
 
 
 We are hiring an Executive Assistant / Personal Assistant (EA/PA) to support a high-profile executives across business and personal priorities. This is a very high-trust role requiring excellent judgment, discretion, responsiveness, and execution.
 
 
 This position requires the candidate to be flexible, including availability outside standard business hours as needed.
 
 
 
 
 
 
 Location &amp; Travel
 
 
 <ul>
 <li>
 Based in
 
 Austin, TX
 
 with
 
 regular in-person support
 
 </li>
 <li>
 Day-to-day locations vary across the Austin area based on schedule and commitments
 </li>
 <li>
 Must be comfortable driving locally for operational needs (e.g., document/package pickup and drop-off)
 </li>
 <li>
 Occasional travel with the executive may be required
 </li>
 </ul>
 
 
 
 
 
 Responsibilities
 
 
 
 
 Executive Support (Business)
 
 
 <ul>
 <li>
 Manage and maintain a complex calendar across time zones
 </li>
 <li>
 Schedule and coordinate meetings, events, and travel
 </li>
 <li>
 Prioritize inbound requests and protect executive time
 </li>
 <li>
 Prepare the executive for meetings (agendas, docs, reminders, context)
 </li>
 <li>
 Handle confidential and sensitive communications with discretion
 </li>
 <li>
 Needs to be responsive on nights, weekends, and holidays.
 </li>
 </ul>
 
 
 
 
 
 Personal Assistant Support (Personal Operations)
 
 
 <ul>
 <li>
 Manage professional and personal scheduling and appointments for the executive
 </li>
 <li>
 Coordinate household staff, vendors, and service providers
 </li>
 <li>
 Track bills, subscriptions, and recurring administrative tasks
 </li>
 <li>
 Coordinate home-related logistics (scheduling repairs, deliveries, maintenance)
 </li>
 <li>
 Organize events
 </li>
 <li>
 Run errands, assist with personal shopping
 </li>
 <li>
 Coordinate medical appointments, childcare coverage and other personal sensitive matters
 </li>
 </ul>
 
 
 
 
 
 Email, Communications &amp; Executive Presence
 
 
 <ul>
 <li>
 Manage multiple inboxes and triage communications
 </li>
 <li>
 Draft responses and follow-ups when appropriate
 </li>
 <li>
 Maintain tracking systems so nothing is missed
 </li>
 <li>
 Communicate professionally with high-profile contacts and stakeholders
 </li>
 <li>
 Represent the executive with strong executive presence in person when needed
 </li>
 </ul>
 
 
 
 
 
 Spreadsheets, Reporting &amp; Admin Systems
 
 
 <ul>
 <li>
 Maintain multiple spreadsheets for expense tracking and reporting (including tax-related organization)
 </li>
 <li>
 Ensure records are accurate, complete, and organized
 </li>
 <li>
 Maintain clear systems for recurring administrative workflows
 </li>
 <li>
 Coordinate with finance team on payments and invoices to vendors
 </li>
 </ul>
 
 
 
 
 
 HR and Oversight
 
 
 <ul>
 <li>
 Interview nanny, housekeeper candidates
 </li>
 <li>
 Talk to vendors, contractors, hospitality managers, concierge services
 </li>
 <li>
 Coordinate with staff and manage employment matters
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 7+ years supporting senior executives (EA and/or PA)
 </li>
 <li>
 Experience supporting a high-profile executive (CEO/founder/UHNW or equivalent)
 </li>
 <li>
 Strong calendar management and scheduling experience
 </li>
 <li>
 High discretion and strong judgment with confidential matters
 </li>
 <li>
 High emotional intelligence and strong interpersonal skills
 </li>
 <li>
 Strong written communication and follow-through
 </li>
 <li>
 Comfortable managing spreadsheets and operational tracking
 </li>
 <li>
 Proficiency with Google Workspace (Gmail, Calendar, Docs, Drive, Meet)
 </li>
 <li>
 Valid driver&rsquo;s license and comfort driving locally as needed
 </li>
 </ul>
</div>

Awaken Ai

Job Summary We are seeking a dynamic and highly organized Executive Personal Assistant to provide comprehensive support to senior executives. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills to facilitate seamless executive functioning and enhance overall productivity.Duties<ul><li>Manage and maintain executives&rsquo; calendars using tools such as Google Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements efficiently.</li><li>Handle all aspects of office management including filing, data entry, bookkeeping with QuickBooks, and overseeing clerical tasks to keep the office running smoothly.</li><li>Coordinate projects by organizing timelines, tracking deliverables, and ensuring deadlines are met through effective project coordination.</li><li>Provide executive administrative support by preparing reports, proofreading documents, transcribing meetings, and managing correspondence with professionalism.</li><li>Assist with event planning for corporate functions, meetings, or special occasions to ensure successful execution from inception to completion.</li><li>Operate multi-line phone systems with excellent phone etiquette while managing incoming calls and directing inquiries appropriately.</li><li>Support personal needs of executives by handling confidential tasks, managing personal appointments, and providing exceptional customer service.</li></ul>Experience<ul><li>Proven experience as a Personal Assistant or Executive Assistant supporting senior management in a fast-paced environment.</li><li>Demonstrated office management skills including filing systems, data entry, clerical support, and front desk responsibilities.</li><li>Strong background in administrative tasks such as calendar management, transcription, proofreading, and document preparation.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Docs), and familiarity with Office experience tools like DocuSign for electronic signatures.</li><li>Experience using QuickBooks for bookkeeping and basic financial record keeping is highly desirable.</li><li>Excellent organizational skills with the ability to multitask efficiently while maintaining attention to detail.</li><li>Exceptional communication skills with a professional demeanor suited for customer service interactions and multi-line phone systems. Join us to be an integral part of a vibrant team dedicated to supporting leadership through energetic dedication and meticulous organization!</li></ul>Pay: From $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Redding, CA 96001

Career Group

<div>
 
 A boutique Venture Capital firm is seeking an Executive Personal Assistant to support 2 wonderful senior principals with a mix of high-level executive support and personal assistance.
 
 
 
 
 
 This is a strong fit for someone who is polished, discreet, highly proactive, and comfortable operating in a fast-paced, high-demand environment with both professional and personal responsibilities.
 
 
 
 
 
 
 Location:
 
 New York City, near Union Square
 
 
 
 
 
 
 Schedule:
 
 5 days/week in office
 
 
 
 
 
 
 Additional flexibility:
 
 Some hybrid/remote work flexibility given when principals are traveling and during the summer
 
 
 
 
 
 
 Hours:
 
 Typically 8:30 AM to 5:30/6:00 PM, with an expectation of responsiveness outside standard hours as needed
 
 
 
 
 
 
 Compensation &amp; Benefits:
 
 $150,000 to $200,000 base salary + discretionary annual bonus
 
 ,
 
 paid healthcare benefits
 
 ,
 
 PTO,
 
 
 401(k)
 
 
 
 
 
 
 What the role involves:
 
 
 <ul>
 <li>
 Managing complex executive MS Outlook calendars across time zones
 </li>
 <li>
 Coordinating global travel, including flights, hotels, visas, ground transportation, and crafting detailed itineraries
 </li>
 <li>
 Serving as a gatekeeper and primary point of contact for high-level internal and external stakeholders
 </li>
 <li>
 Providing personal assistant support including appointments, bills, reservations, personal travel, and family-related logistics
 </li>
 <li>
 Handling polished written and verbal communications on behalf of principals and managing inboxes
 </li>
 <li>
 Managing shifting priorities and helping executives stay organized and prepared for all meetings and travel
 </li>
 <li>
 Overseeing office support as needed, including office supplies, meeting setup, lunch orders and catering for investment meetings
 </li>
 <li>
 Handling confidential documents and sensitive information with discretion
 </li>
 <li>
 Supporting interactions with investors, partners, and international contacts in a polished manner
 </li>
 </ul>
 
 
 
 
 
 Ideal background:
 
 
 <ul>
 <li>
 10+ years of executive assistant and personal assistant experience supporting senior executives
 </li>
 <li>
 Background within financial services, venture capital, family office, investment, or similarly fast-paced environment
 </li>
 <li>
 Tech-savvy and confident using Microsoft Office and AI tools
 </li>
 <li>
 Extremely polished, discreet, and service-oriented
 </li>
 <li>
 Calm under pressure, adaptable, and able to manage demanding personalities and shifting needs
 </li>
 <li>
 Strong global scheduling and calendar management experience
 </li>
 <li>
 Resourceful, organized, and thick-skinned with a flexible mindset
 </li>
 </ul>
 
 
 
 
 Please submit your resume to apply!
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Society Staffing

<div>
 
 
 Executive Personal Assistant (EPA)
 
 
 
 
 
 
 
 Location:
 
 New York, NY 10010
 
 
 
 Salary:
 
 $150,000 &ndash; $180,000 + discretionary bonus
 
 
 
 Schedule:
 
 Hybrid (2&ndash;3 days in-office when principal is present)
 
 
 
 Availability:
 
 Must be flexible, including evenings, occasional weekends, and responsive support as needed
 
 
 
 
 
 
 Position Overview
 
 
 
 An Executive Personal Assistant is sought to support a high-profile CEO/UHNWI in a fast-paced, hybrid business and personal environment. This role leans heavily toward personal assistance within a business setting, requiring a candidate who can seamlessly manage both executive-level responsibilities and lifestyle support.
 
 
 The ideal candidate has both EA and PA experience, is highly resourceful, and thrives in a dynamic, high-expectation environment. This position requires strong judgment, discretion, and the ability to anticipate needs while managing multiple priorities.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull; Manage complex calendars, scheduling, and day-to-day coordination
 
 
 &bull; Plan and book all travel (domestic and international) from start to finish, including detailed itineraries
 
 
 &bull; Secure hard-to-get restaurant reservations and provide curated recommendations
 
 
 &bull; Stay current on top restaurants, events, travel destinations, and lifestyle trends in NYC and globally
 
 
 &bull; Provide high-level concierge and lifestyle support for the principal
 
 
 &bull; Handle personal and business-related tasks with equal attention to detail
 
 
 &bull; Coordinate with internal teams and external vendors as needed
 
 
 &bull; Manage expenses, reporting, and administrative tasks
 
 
 &bull; Assist with special projects and ad hoc requests
 
 
 
 
 
 
 Requirements
 
 
 
 &bull; Bachelor&rsquo;s degree required
 
 
 &bull; 5+ years of experience supporting a CEO, founder, or UHNWI in a PA/EPA/EA capacity
 
 
 &bull; Strong experience with international commercial travel planning (A&ndash;Z execution required)
 
 
 &bull; Proven ability to manage both personal and business responsibilities
 
 
 &bull; Background in luxury lifestyle management or UHNW environments
 
 
 &bull; Strong knowledge of NYC restaurants, travel, and global lifestyle trends
 
 
 &bull; Polished taste level with an eye for detail and quality
 
 
 &bull; Resilient, adaptable, and able to handle high-pressure situations
 
 
 &bull; Stable work history with minimal short-term or contract roles
 
 
 &bull; Excellent communication, organization, and problem-solving skills
 
 
 &bull; Highly discreet with strong judgment and professionalism
 
 
 &bull; Ability to work in-office (hybrid), not fully remote
 
 
 &bull; Willingness to maintain a 24/7 mentality when required, particularly during principal travel, with responsiveness via email and text as needed
 
</div>

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