executive personal assistant

Azizi Developments

<div>
 
 Executive Personal Assistant
 
 
 About the Company:
 
 
 Azizi Developments is a leading real estate developer in the United Arab Emirates, delivering premium residential communities across Dubai. With a strong commitment to quality, timely delivery, and customer satisfaction, Azizi focuses on building world-class developments that reflect excellence in construction standards and design.
 
 
 We are currently seeking a highly organized and proactive
 
 Executive Personal Assistant
 
 to provide comprehensive administrative and personal support to senior leadership, ensuring efficient management of daily operations and executive commitments.
 
 
 Role Description:
 
 
 To provide high-level administrative and personal assistance to the executive by managing schedules, coordinating meetings, handling confidential correspondence, and ensuring smooth organization of both professional and personal responsibilities.
 
 
 Key Responsibilities:
 
 
 Manage and maintain the
 
 executive&rsquo;s calendar, appointments, and meeting schedules
 
 .
 
 
 Coordinate
 
 internal and external meetings
 
 , including preparation of agendas, minutes, and follow-ups.
 
 
 Handle
 
 confidential correspondence, emails, and documentation
 
 on behalf of the executive.
 
 
 Arrange
 
 travel itineraries, flight bookings, hotel reservations, and visa arrangements
 
 .
 
 
 Coordinate with internal departments and external stakeholders to ensure
 
 effective communication and timely task completion
 
 .
 
 
 Assist with
 
 personal errands, appointments, and administrative tasks
 
 as required.
 
 
 Prepare
 
 presentations, reports, and briefing materials
 
 for meetings and executive reviews.
 
 
 Maintain organized
 
 filing systems and documentation
 
 for easy retrieval of information.
 
 
 Screen phone calls and manage incoming requests while prioritizing matters requiring executive attention.
 
 
 Support coordination of
 
 events, meetings, and executive engagements
 
 when required.
 
 
 Qualifications &amp; Experience:
 
 
 Bachelor&rsquo;s degree in
 
 Business Administration, Management, or a related field
 
 .
 
 
 Minimum
 
 4&ndash;7 years of experience as an Executive Assistant or Personal Assistant supporting senior management
 
 .
 
 
 Experience working in
 
 corporate or real estate environments
 
 will be an advantage.
 
 
 Strong experience in managing
 
 executive schedules, travel coordination, and confidential matters
 
 .
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 Excellent
 
 organizational and time management skills
 
 .
 
 
 Strong
 
 communication and interpersonal abilities
 
 .
 
 
 High level of
 
 discretion and confidentiality
 
 .
 
 
 Proficiency in
 
 Microsoft Office (Word, Excel, PowerPoint, Outlook)
 
 .
 
 
 Ability to
 
 multitask and manage priorities in a fast-paced environment
 
 .
 
 
 Strong
 
 attention to detail and problem-solving skills
 
 .
 
 
 
</div>

Executive Personal Assistant

Career Group

<div>
 
 A boutique Venture Capital firm is seeking an Executive Personal Assistant to support 2 wonderful senior principals with a mix of high-level executive support and personal assistance.
 
 
 
 
 
 This is a strong fit for someone who is polished, discreet, highly proactive, and comfortable operating in a fast-paced, high-demand environment with both professional and personal responsibilities.
 
 
 
 
 
 
 Location:
 
 New York City, near Union Square
 
 
 
 
 
 
 Schedule:
 
 5 days/week in office
 
 
 
 
 
 
 Additional flexibility:
 
 Some hybrid/remote work flexibility given when principals are traveling and during the summer
 
 
 
 
 
 
 Hours:
 
 Typically 8:30 AM to 5:30/6:00 PM, with an expectation of responsiveness outside standard hours as needed
 
 
 
 
 
 
 Compensation &amp; Benefits:
 
 $150,000 to $200,000 base salary + discretionary annual bonus
 
 ,
 
 paid healthcare benefits
 
 ,
 
 PTO,
 
 
 401(k)
 
 
 
 
 
 
 What the role involves:
 
 
 <ul>
 <li>
 Managing complex executive MS Outlook calendars across time zones
 </li>
 <li>
 Coordinating global travel, including flights, hotels, visas, ground transportation, and crafting detailed itineraries
 </li>
 <li>
 Serving as a gatekeeper and primary point of contact for high-level internal and external stakeholders
 </li>
 <li>
 Providing personal assistant support including appointments, bills, reservations, personal travel, and family-related logistics
 </li>
 <li>
 Handling polished written and verbal communications on behalf of principals and managing inboxes
 </li>
 <li>
 Managing shifting priorities and helping executives stay organized and prepared for all meetings and travel
 </li>
 <li>
 Overseeing office support as needed, including office supplies, meeting setup, lunch orders and catering for investment meetings
 </li>
 <li>
 Handling confidential documents and sensitive information with discretion
 </li>
 <li>
 Supporting interactions with investors, partners, and international contacts in a polished manner
 </li>
 </ul>
 
 
 
 
 
 Ideal background:
 
 
 <ul>
 <li>
 10+ years of executive assistant and personal assistant experience supporting senior executives
 </li>
 <li>
 Background within financial services, venture capital, family office, investment, or similarly fast-paced environment
 </li>
 <li>
 Tech-savvy and confident using Microsoft Office and AI tools
 </li>
 <li>
 Extremely polished, discreet, and service-oriented
 </li>
 <li>
 Calm under pressure, adaptable, and able to manage demanding personalities and shifting needs
 </li>
 <li>
 Strong global scheduling and calendar management experience
 </li>
 <li>
 Resourceful, organized, and thick-skinned with a flexible mindset
 </li>
 </ul>
 
 
 
 
 Please submit your resume to apply!
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Cuddy Financial Services

Executive Personal AssistantCuddy Financial Services Auburn, NY | Full-Time | Non‑Exempt (35 hours/week)About Cuddy Financial ServicesCuddy Financial Services is a boutique financial planning and tax firm serving over 700 affluent households with more than $300 million in assets under management. Founded in 1992, we combine deep experience with a modern operating mindset.We believe the best executive support roles are force multipliers&mdash;where judgment, anticipation, systems thinking, and technology come together to create leverage. We actively use modern tools (including AI and automation), but we value clarity, trust, and follow‑through above everything else.The Role: Executive Personal Assistant (Next‑Gen EA)This role is designed for a next‑generation Executive Personal Assistant&mdash;someone who is operationally excellent, technologically fluent, and capable of supporting a business owner at a high level.You will act as a trusted extension of the Firm Owner, managing priorities, communication flow, administrative complexity, and day‑to‑day execution. Your success will be measured not by activity, but by clarity, reliability, and leverage created.This is not a junior admin role&mdash;and not an AI‑specialist role. It is a judgment‑driven executive support position, enhanced by modern tools.What Success Looks Like (First 6&ndash;12 Months)<ul><li>The Firm Owner&rsquo;s calendar, inbox, and administrative workload feel calm, organized, and under control</li><li>Important items don&rsquo;t fall through the cracks&mdash;even when priorities shift</li><li>Communication is professional, timely, and appropriately filtered</li><li>Systems are organized, documented, and improving over time</li><li>Repetitive work is reduced through better processes and smart tool usage</li><li>The Firm Owner trusts you to handle sensitive matters independently</li></ul>Core Responsibilities (What You&rsquo;ll Actually Do)Executive &amp; Personal Support<ul><li>Manage calendars, scheduling, confirmations, and time‑blocking</li><li>Anticipate needs, deadlines, and follow‑ups before being asked</li><li>Assist with personal and business tasks as delegated</li><li>Handle confidential information with discretion and sound judgment</li></ul>Inbox, Communication &amp; Information Flow<ul><li>Manage and triage the Firm Owner&rsquo;s email inbox</li><li>Draft, respond to, file, and link emails appropriately</li><li>Ensure important messages are surfaced and noise is filtered</li><li>Prepare professional correspondence and internal communications</li></ul>Administrative &amp; Financial Operations<ul><li>Manage company bills, vendor payments, subscriptions, and accounts payable</li><li>Track expenses, receipts, and supporting documentation</li><li>Prepare summaries (credit cards, subscriptions, vendors, etc.)</li><li>Maintain clean digital and physical filing systems</li></ul>Client &amp; Firm Support<ul><li>Assist with client coordination and document delivery</li><li>Download, organize, and file client investment and tax records</li><li>Maintain internal spreadsheets, lists, and reference materials</li><li>Serve as backup to reception and assist with errands as needed</li></ul>Technology &amp; AI Expectations (How We Think About It)You are not expected to be an &ldquo;AI expert.&rdquo; You are expected to be:<ul><li>Comfortable learning new tools quickly</li><li>Willing to use AI to draft, summarize, organize, and streamline work</li><li>Curious about better ways to do repetitive or manual tasks</li><li>Thoughtful about when technology helps&mdash;and when judgment matters more</li></ul>AI is a productivity amplifier, not a replacement for accountability or discretion.Required Qualifications<ul><li>High school diploma (Associate degree preferred)</li><li>1+ year of administrative or executive support experience</li><li>Strong Microsoft Office / Microsoft 365 proficiency</li><li>Excellent written and verbal communication skills</li><li>High attention to detail and follow‑through</li><li>Ability to manage multiple priorities calmly and accurately</li><li>Professional presence and strong interpersonal skills</li><li>Absolute discretion with sensitive information</li><li>Comfort using AI tools for productivity</li></ul>Preferred (Not Required)<ul><li>Experience supporting a business owner or senior executive</li><li>Familiarity with CRM systems, document management, or automation tools</li><li>Experience in a professional services environment</li></ul>Compensation &amp; Benefits<ul><li>Pay: $21&ndash;$25/hour (based on experience)</li><li>Hours: 35 hours/week, Monday&ndash;Friday</li><li>Benefits: Medical, Dental, Vision, Life Insurance (after 90 days)</li><li>Retirement: 401(k) with company match (after 1 year)</li><li>Environment: Professional, stable, modern firm with long‑term growth mindset</li></ul>Equal Opportunity EmployerCuddy Financial Services is an equal opportunity employer and participates in E‑Verify.Pay: $21.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Obrotu

This is a full-time for an Executive Personal Assistant. The Executive Personal Assistant will be responsible for efficiently managing administrative tasks, attending meetings, coordinating schedules, maintaining diaries, handling communications, and providing high-level clerical support. The role requires effective organization, multitasking, and the ability to support executives in their day-to-day responsibilities while ensuring smooth operations.Qualifications<ul><li>Proficiency in Personal Assistance and Executive Administrative Assistance, with the ability to provide high-level support to executives.</li><li>Strong Communication skills, including verbal and written, ensuring clear and professional correspondence.</li><li>Experience in Diary Management and scheduling to organize and prioritize tasks effectively.</li><li>Competency in Clerical Skills, such as document preparation, record-keeping, and managing correspondence.</li><li>Organizational skills with attention to detail and the ability to handle confidential information with discretion.</li><li>Proficiency in Microsoft Office Suite and general office software.</li><li>Previous experience in a similar role and familiarity with the fashion or lifestyle industry is a plus.</li><li>Bachelor&rsquo;s degree in Business Administration, Communication, or a related field is advantageous.</li></ul>Work Location: Hybrid remote in Pakistan

Source Electric Services LLC

&lt;Job Overview&gt; We are seeking a dynamic and highly organized Executive Personal Assistant to provide comprehensive support to senior executives and ensure the smooth operation of their daily activities. This role is vital in managing schedules, coordinating projects, handling correspondence, and facilitating efficient office workflows. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and a positive attitude to help our leadership team stay focused and productive. This paid position offers an exciting opportunity to be an integral part of a fast-paced professional environment where your contributions make a real impact.&lt;Responsibilities&gt;<ul><li>Manage complex calendars and schedule appointments using Microsoft Outlook Calendar and Google Workspace, ensuring optimal time management for executives</li><li>Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries</li><li>Handle correspondence via email, phone calls, and written communication with professionalism and courtesy while maintaining confidentiality</li><li>Assist with event planning for meetings, conferences, and company functions from logistics to execution</li><li>Support project coordination efforts by tracking deadlines, preparing reports, and ensuring timely completion of tasks</li><li>Perform office management duties such as filing, data entry, document proofreading, transcription, and maintaining organized records</li><li>Utilize QuickBooks for bookkeeping tasks including invoicing and estimates</li><li>Provide executive administrative support through phone etiquette, front desk management, and phone</li><li>Manage personal errands or tasks as needed to support the executive&rsquo;s work-life balance</li></ul>&lt;Requirements&gt;<ul><li>Proven experience as an executive personal assistant or in a similar administrative role with a strong background in office management</li><li>Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry skills</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment</li><li>Strong typing skills coupled with transcription and proofreading experience for accurate document preparation</li><li>Familiarity with QuickBooks Online software and DocuSign electronic signature platform is preferred</li><li>Exceptional communication skills with professional phone etiquette and customer service orientation</li><li>Ability to handle sensitive information discreetly while maintaining confidentiality at all times</li><li>Experience managing calendar management tools such as Microsoft Outlook Calendar is essential</li><li>Bachelor's degree or higher; additional administrative certification or coursework is a plus</li></ul>Join us if you&rsquo;re ready to bring your energy, organization, and enthusiasm to a role that empowers leaders while advancing your career. We value proactive individuals who thrive on making processes seamless and supporting executive success!Pay: $24.75 - $29.81 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

LR Talent

<div>
 
 
 **We are now at interview stage for this position. While the role remains visible, we are not progressing new applications at the moment**
 
 
 
 
 
 
 
 Executive Personal Assistant
 
 
 
 
 Location: New York City
 
 
 
 
 
 
 I&rsquo;m looking to connect with exceptional Executive PAs to support two principals located in New York City. This is a rare opportunity to join a fast‑paced, entrepreneurial household
 
 with a clear growth trajectory into a future Chief of Staff role.
 
 
 
 
 
 
 The position blends 70% private support with 30% business EA responsibilities, working closely with the existing Executive Assistant.
 
 
 
 
 
 As the family office grows, this role is intended to evolve into a broader operational and strategic position, sitting above both the business and personal EA functions.
 
 
 
 
 
 
 
 The Role
 
 
 
 
 
 Private &amp; Household Support (70%)
 
 
 <ul>
 <li>
 Provide seamless private PA support across household coordination, scheduling, personal admin, errands, and lifestyle management
 </li>
 <li>
 Liaise with household staff, nannies, contractors, and external suppliers
 </li>
 <li>
 Manage last‑minute changes and shifting priorities with calm, solutions‑led efficiency
 </li>
 <li>
 Support family logistics, appointments, reservations, gifting, and personal projects
 </li>
 </ul>
 
 
 
 
 
 Business EA Support (30%)
 
 
 <ul>
 <li>
 Partner with the principals other EA to coordinate diaries, meetings, and logistics across time zones
 </li>
 <li>
 Assist with light business administration, meeting preparation, and follow‑up
 </li>
 <li>
 Support the principals during travel cycles and periods of increased business activity
 </li>
 <li>
 Ensure information flows smoothly between NYC and London
 </li>
 </ul>
 
 
 
 
 
 Future Growth &ndash; Chief of Staff Pathway
 
 
 <ul>
 <li>
 Opportunity to take on broader operational oversight as the family office expands
 </li>
 <li>
 Potential to manage and mentor additional support staff (business EA, personal EA)
 </li>
 <li>
 Increasing involvement in planning, coordination, and cross‑functional communication
 </li>
 <li>
 Trusted advisor role to the principals as responsibilities scale
 </li>
 </ul>
 
 
 
 
 
 
 Who This Suits
 
 
 
 <ul>
 <li>
 Someone with a
 
 strong corporate EA foundation
 
 
 and
 
 proven private PA experience
 </li>
 <li>
 A candidate who thrives in entrepreneurial, high‑energy households
 </li>
 <li>
 Someone proactive, solutions‑led, and able to anticipate needs before they arise
 </li>
 <li>
 A confident communicator who can build trust quickly with both principals
 </li>
 <li>
 Experience in
 
 digital media, creative industries, or high‑growth environments
 
 is highly advantageous
 </li>
 <li>
 A candidate with the
 
 ambition and capability
 
 to grow into a future Chief of Staff role
 </li>
 </ul>
 
 
 
 
 
 
 Package
 
 
 
 
 🗓️
 
 Start date:
 
 ASAP
 
 
 📍
 
 Location:
 
 Manhattan, NYC
 
 
 🏢
 
 Work pattern:
 
 5 days a week, split between the office and the family home
 
 
 🕰️
 
 Hours:
 
 9am&ndash;6pm, with presence required where the principals are based that day
 
 
 ⌛
 
 Flexibility:
 
 Occasional out‑of‑hours responsiveness needed
 
 
 ✨
 
 Package:
 
 Circa $150,000 with flexibility depending on experience
 
</div>

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