executive personal assistant

Blueline furniture factory LLC

Position: Executive / Personal AssistantLocation: Sharjah, UAESalary: AED 5,000Please ensure the post includes all the details provided below and is published on all relevant channels to maximize its reach.* Previous experience as an Executive Assistant, Personal Assistant, or Secretary* Excellent communication and organizational skills* Proficient in Microsoft Office* Fast learner, reliable, and quick-witted* Strong initiative and ability to work independently* Experience in a fit-out or interior design company is a plusPay: Up to AED5,000.00 per monthWork Location: In person

Executive / Personal Assistant

Confidential

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 Our client, a confidential UHNWI is seeking an experienced Executive / Personal Assistant.
 
 
 
 
 
 
 
 
 Executive/Personal Assistant &mdash; Malibu
 
 
 
 
 Comp
 
 : $100,000 - $150,000 + stipend for benefits
 
 
 A private UHNW household in Malibu is seeking a highly resourceful and proactive Executive Personal Assistant. The right candidate is unflappable, deeply organized, and comfortable operating with full discretion in a fast-moving, high-touch environment. This is a hands-on role for someone who thrives on anticipating needs, solving problems before they surface, and managing a wide range of responsibilities with polish and follow-through.
 
 
 
 Responsibilities
 
 
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 Serve as the principal's right hand, managing a dynamic schedule that shifts quickly and often requires same-day pivots
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 Own end-to-end travel logistics, from private and commercial flights to ground transport, lodging, and personal appointments, tailored closely to established preferences
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 Act as a trusted go-between for the principal across a wide network of contacts, keeping projects and tasks moving smoothly
 </li>
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 Keep an organized, current system of contacts and relationships
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 Manage vendor relationships and payment processing, working alongside the household's financial team to keep accounts current
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 Track key recurring deadlines tied to insurance, property taxes, and personal document renewals
 </li>
 <li>
 Coordinate across household staff and property teams to keep multiple residences running smoothly
 </li>
 <li>
 Stay comfortable navigating Apple devices and standard office software, with the ability to troubleshoot basic tech issues independently
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 <li>
 Manage a high volume of email correspondence, filtering and prioritizing what reaches the principal directly
 </li>
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 Take on ad hoc projects, from special event planning to private dining coordination and general research
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 Handle general office and administrative upkeep, including invoices, filing, and supply management
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 Run a range of personal errands, with careful tracking of related expenses and reimbursements
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 Coordinate care and scheduling for household pets, including routine health and wellness needs
 </li>
 </ul>
 
 
 Requirements
 
 
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 Genuine comfort and affinity for animals, including dogs and horses
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 Available onsite in Malibu Monday through Friday, with flexibility for occasional off-hours needs
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 </ul>
 
 
 
 
 
 Please submit your resume for consideration!
 
 
 
 
 
 
 
 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
 
 
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Executive Personal Assistant

Saltwater Farm at Friday Harbor

Executive &amp; Personal AssistantLocation: San Juan Island, WAPosition: Full-Time, In-PersonReports To: Owner &amp; CEOAbout the RoleWe are seeking an exceptional Executive Operations &amp; Personal Assistant to become the trusted right hand to a busy entrepreneur, owner-manager of multiple companies, and licensed psychologist. This is far more than an administrative position&mdash;it is an opportunity to become an indispensable partner in helping a high-performing professional operate at their highest level.The ideal candidate is highly organized, proactive, warm, emotionally intelligent, and genuinely enjoys bringing order to complexity. You should be someone who naturally anticipates needs, creates systems, follows through relentlessly, and can kindly but confidently help keep your employer accountable for priorities and deadlines.If you're the type of person who sees inefficiency and instinctively creates a better system, loves checking things off a list, and enjoys making someone else's life dramatically easier, we'd love to meet you.What You'll DoNo two days will be the same. Responsibilities may include:Executive Support<ul><li>Manage complex calendars, appointments, meetings, and scheduling</li><li>Organize, prioritize, and respond to email communications</li><li>Screen calls and messages</li><li>Coordinate travel and logistics</li><li>Prepare documents, presentations, and correspondence</li><li>Track projects, deadlines, and follow-up items</li><li>Help prioritize competing demands and keep the CEO focused on high-value work</li><li>Provide friendly accountability by ensuring important tasks, commitments, and deadlines stay on track</li><li>Implement organizational systems that improve efficiency</li><li>Perform a wide variety of executive support tasks, including errands, meal pickups, supply procurement, tidying/occasional light cleaning, and other duties that enable the CEO to remain focused on high-priority work.</li></ul>Psychology Practice Support<ul><li>Become HIPAA certified (training provided if needed)</li><li>Handle confidential client communications with professionalism and discretion</li><li>Screen prospective clients and manage initial inquiries</li><li>Coordinate scheduling and appointment management</li><li>Maintain strict confidentiality and professionalism at all times</li></ul>Operations &amp; Technology<ul><li>Create workflows and systems that improve efficiency across multiple businesses</li><li>Improve digital filing and document management</li><li>Identify opportunities to streamline repetitive tasks and increase productivity</li><li>Research and implement AI tools and automation to improve productivity and organization</li></ul>Personal &amp; Household Assistance<ul><li>Assist with household organization</li><li>Grocery shopping and household errands</li><li>Occasional school drop-offs or pickups</li><li>Coordinate personal appointments and scheduling</li><li>Manage purchases, returns, and deliveries</li></ul>General SupportThis role is designed to remove as many tasks as possible from the owner's plate. If it can appropriately be delegated, you'll likely help make it happen.We're looking for someone who enjoys variety, adapts quickly, takes initiative, and is excited to jump in wherever needed. The ideal person enjoys being the &quot;person who gets things done.&quot;What We're Looking ForYou are someone who is:<ul><li>Exceptionally organized and detail-oriented</li><li>Warm, friendly, approachable, and emotionally intelligent</li><li>Professional and polished in every interaction</li><li>Naturally proactive&mdash;you solve problems before they become problems</li><li>Comfortable keeping a busy executive accountable while maintaining a positive, respectful relationship</li><li>Excellent at prioritizing multiple projects</li><li>Calm under pressure and adaptable when plans change</li><li>Highly trustworthy and able to maintain complete confidentiality</li><li>An excellent written and verbal communicator</li><li>Tech-savvy and excited to learn new software, AI tools, and productivity systems</li><li>Comfortable working independently with minimal supervision</li><li>Resourceful and able to figure things out without constant direction</li><li>Someone who genuinely enjoys making other people's lives easier</li></ul>Preferred Qualifications<ul><li>Experience supporting executives, business owners, physicians, attorneys, psychologists, or other professionals</li><li>Experience in executive assistance, operations, office management, project coordination, or similar roles</li><li>Strong computer skills, including Microsoft Office and Google Workspace</li><li>Experience using AI tools such as ChatGPT, Claude, or similar productivity software&mdash;or enthusiasm for learning</li><li>Valid driver's license and reliable transportation</li><li>Ability to become HIPAA certified (if not already certified)</li><li>Ability to lift and carry typical office and household items</li></ul>CompensationCompensation is based on experience, qualifications, and the level of responsibility you are able to assume.Starting pay is $25.00 per hour for candidates with limited experience who are primarily assisting with entry-level support tasks such as errands, organizing, light tidying, and general personal assistance. This position offers meaningful opportunities for growth as you gain experience, develop new skills, and take on increasing responsibility.For candidates with significant experience in executive support, operations management, project management, or Chief of Staff&ndash;level responsibilities, we are prepared to offer substantially higher compensation commensurate with your experience and demonstrated ability to independently manage complex executive, operational, and strategic responsibilities.We are looking for the right long-term partner&mdash;not simply someone to fill a position. Exceptional talent, initiative, and reliability will be recognized and compensated accordingly.Success in This RoleThe ideal candidate will become someone the CEO can rely on completely. You'll create order where there is complexity, protect valuable time, improve efficiency, and ensure important tasks never fall through the cracks.You should enjoy being the person who makes everything run smoothly behind the scenes while enabling a busy executive to focus on the highest-impact work.Why This Position Is DifferentThis is a unique opportunity to work closely with an accomplished entrepreneur and licensed psychologist while helping shape the systems, operations, and growth of multiple businesses. You'll have significant autonomy, meaningful responsibility, and the opportunity to make a measurable impact every day.We are looking for someone who brings not only strong organizational skills and initiative, but also warmth, positivity, and a genuine desire to support others. This role is built on trust, collaboration, and becoming a valued partner who helps create more ease, efficiency, and balance in a busy professional's life.We're looking for someone who doesn't just want a job&mdash;they want to become an indispensable partner. If you're energized by variety, enjoy solving problems, embrace new technology, bring a positive attitude to challenges, and take pride in helping others perform at their best, we'd love to hear from you.To apply send resume and cover letter to merriss@saltwaterfarmSJI.comPay: From $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Employee discount</li><li>Paid time off</li><li>Professional development assistance</li></ul>Ability to Commute:<ul><li>Friday Harbor, WA 98250 (Required)</li></ul>Ability to Relocate:<ul><li>Friday Harbor, WA 98250: Relocate before starting work (Required)</li></ul>Work Location: In person

Executive & Personal Assistant

Alvandi Law Group

We are seeking a proactive, highly organized Executive Assistant to support our CEO across both personal assistant duties and business administration. This role is ideal for someone who is resourceful, discreet, and comfortable juggling a varied workload &mdash; from running errands and managing schedules to sitting in on meetings and supporting key partner relationships.Key ResponsibilitiesPersonal &amp; Executive Support<ul><li>Manage the CEO's calendar, appointments, and scheduling</li><li>Book travel, reservations, and personal appointments as needed</li><li>Run errands and handle day-to-day logistics</li><li>Coordinate meetings and prepare any necessary materials</li></ul>Administrative &amp; Referral Support<ul><li>Attend meetings on behalf of or alongside the CEO, taking notes and tracking action items</li><li>Support and help maintain relationships with firm partners</li><li>Assist with reporting, follow-up, and communication</li><li>Handle general administrative tasks and correspondence</li></ul>Qualifications<ul><li>2+ years of Executive Assistant, Personal Assistant, or administrative experience (required)</li><li>Strong communication and interpersonal skills</li><li>Highly organized with excellent time-management</li><li>Comfortable managing a flexible, varied workload</li><li>Reliable transportation for errands/appointments, if applicable</li><li>Professional, discreet, and dependable</li></ul>Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Personal Assistant to the CEO

Farrell's Daughter

EXECUTIVE PERSONAL ASSISTANT &mdash; IN-PERSONPart-Time | Dallas, TX | Marketing &amp; Creative Agency + Personal SupportMondays + Fridays (some Wenesdays might be required).15 to 20 hours per week. A background or strong interest in marketing is a big plus.Are you a highly organized, proactive problem-solver who thrives in a fast-paced, ever-changing environment? I'm an entrepreneur with ADHD who runs a marketing and graphic design agency, and I'm looking for a rockstar Executive Personal Assistant to help me manage both my professional and personal day-to-day life.No two days will look the same daily responsibilities will shift based on needs and priorities, so flexibility and a can-do attitude are essential. Note: The responsibilities listed below are a representative overview, not an exhaustive list. You'll be expected to take on additional tasks as needs arise.WHAT YOU'LL DOAdministrative &amp; Business Support:<ul><li>Meet with clients in person or virtually</li><li>Manage schedules, appointments, and meetings for me and clients</li><li>Handle inbox and communications (emails, phone, follow-ups)</li><li>Prepare documents and presentations using Google Suite and other tools</li><li>Assist with project coordination &mdash; tracking deadlines, progress, and deliverables</li><li>Organize travel arrangements including itineraries and accommodations</li><li>Plan and execute events, ensuring all details are covered</li><li>Maintain confidentiality while managing sensitive information</li></ul>Personal &amp; Lifestyle Support:<ul><li>Meal prep &mdash; planning and preparing healthy meals</li><li>Run errands (grocery shopping, dry cleaning, post office, etc.)</li><li>Dog care &mdash; walks, playtime (must love pets!)</li><li>Chauffeur &mdash; driving me to appointments and meetings</li><li>Keep the home tidy and organized</li><li>Declutter and organize home and office spaces</li><li>Online research for projects and tasks</li></ul>WHO YOU ARE<ul><li>Highly organized and detail-oriented &mdash; this is the #1 priority</li><li>Flexible and adaptable &mdash; daily priorities shift and you roll with it</li><li>Reliable, punctual, and able to work independently</li><li>Strong computer literacy (Google Suite, project tools, etc.)</li><li>Friendly, positive, and professional</li><li>Comfortable around dogs</li><li>Valid driver's license and reliable personal vehicle</li><li>Background or genuine interest in marketing/graphic design preferred</li></ul>A NOTE ON THIS ROLEThis position supports a busy entrepreneur in a creative agency environment. It is important that you are a patient person who can stay on task. Your task list will evolve day to day, some days are all business, others are all logistics. If you thrive on variety, take ownership of your work, and don't need a rigid routine, you'll love it here.Job Types: Part-time, ContractPay: $16.00 - $17.00 per hourWork Location: In person

Personal Assistant

Aflac Inc Company

Job Overview Aflac Inc. is seeking a highly organised and proactive Remote Executive Assistant to join our team on a full-time basis. As a leading insurance company specialising in supplemental health and life insurance, Aflac is dedicated to providing financial protection and reliable support to our clients. This remote role is crucial in providing high-level administrative support to our senior executives, ensuring their schedules are managed efficiently and their administrative needs are met with professionalism and discretion. The successful candidate will be a cornerstone of our executive team's productivity, working from a remote location within the United States. This position offers a competitive hourly rate of $30 - $40 USD, commensurate with experience. Responsibilities  <ul><li>Provide comprehensive administrative support to senior executives, including managing complex calendars, scheduling appointments, and coordinating meetings across multiple time zones.</li><li>Arrange and coordinate all aspects of domestic and international travel, including flights, accommodation, and itineraries.</li><li>Prepare, proofread, and edit correspondence, presentations, reports, and other documents to a high standard.</li><li>Organise virtual and in-person meetings, including preparing agendas, distributing materials, and taking minutes when required.</li><li>Handle sensitive and confidential information with the utmost discretion and professionalism.</li><li>Manage and reconcile expense reports, process invoices, and assist with budget tracking.</li><li>Serve as the primary point of contact and gatekeeper for executives, liaising with internal teams and external stakeholders.</li><li>Support special projects and company initiatives by conducting research and coordinating tasks as needed.</li></ul>Qualifications  <ul><li>Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.</li><li>Exceptional organisational, planning, and time-management skills with the ability to prioritise tasks effectively.</li><li>High proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other virtual collaboration tools.</li><li>Outstanding verbal and written communication skills with meticulous attention to detail.</li><li>A proactive and resourceful problem-solver with the ability to work independently in a remote setting.</li><li>Demonstrated ability to handle confidential information with integrity and discretion.</li><li>Previous experience within the insurance or financial services industry is desirable but not essential.</li></ul> Benefits  <ul><li>A competitive salary and a comprehensive benefits package.</li><li>The flexibility and convenience of a fully remote working arrangement.</li><li>Opportunities for professional growth and career development within a leading insurance company.</li><li>A supportive and collaborative company culture focused on teamwork and employee well-being.</li></ul>

Remote Executive Assistant

IB Productions

JOB DESCRIPTIONEmployee is an at will employee who will serve as an Personal Assistant to Employer to advance and support her work in design work, photography, writing as well as related forms of artistic, professional and personal endeavors. The position calls for the exercise of artistic judgment as well as expertise in marketing artistic works including but not limited to photographs, videos, poetry &amp; creative writing and other works of art. The position includes editing various items such as poems and/or short stories and other various writing projects as well as the needed knowledge of Photoshop and keeping up with different technological advances and programs that Photoshop offers plus other possible programs, visiting various businesses to promote IB Production&rsquo;s various products, errands dealing with any artistic professional or personal projects, emails, phone calls and making travel arrangements for photo shoots and any other arrangements having to do with artistic, professional or personal projects. In addition thereto, Employee will be a driver for the Employer and will be asked to make personal travel arrangements for India Blake and her family. Employee is expected to employ ingenuity, creativity, and initiative in carrying out the duties of Administrative Assistant.The position of Executive Assistant will involve a multitude of tasks and assignments.The position calls for an intimate working relationship with computers &amp; devices, photographic applications as well as all forms of social media such as X (formerly Twitter), Facebook, lnstagram, Linkedln and other evolving forms of social media. Will sometimes requirThe tasks and assignments may change from time to time in accordance with the needs of Employer but in essence they are as follows:1. Driving Employer to both local area destinations and long distance travel destinations. Travel to and from work in Hopewell or to and from Employer's residences in Key West, Vermont or Nantucket will be expected as a necessary component of fulfilling the administrative duties of the job. The Personal Assistant should be able to drive a Winnebago Navion on these trips. This will sometimes include stays in Key West, Nantucket or Vermont of 3 to 4 months.2. Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the Employer's behalf, both personal and professional3. Performing research in any areas requested by Employer.4. Maintaining comprehensive and accurate records5. Performing minor accounting duties and processing requested orders6. Organizing meetings, including scheduling and sending reminders7. Managing the Employer's calendar, including making appointments and prioritizing the most sensitive matters8. Cooking meals (can be breakfast, lunch and dinner) for Employer9. Occasionally, Employer will request that the Employee care for the animals, such as walking the dogs, feeding the dogs and cats and other animal maintenance tasks.10. Occasionally, Employer will request that the Employee care for the children when the regular nanny or regular sitters are not available and the Employer is occupied with other matters.11. Managing the Employer's social media accounts, both professional and personal12. Managing and troubleshooting technology and devices13. Make and organize music playlists14. Make all necessary travel arrangements for Employer, her family and relevant staff including but not limited to transportation, hotels, restaurants and any other travel-related needs. Making connections with family events15. Support and promote Employer's poetry and other writings with publishers and across all media by:a. Providing proofreading and editorial supportb. Providing marketing and copywriting correspondence supportc. Managing self-publishing works of poetry, fiction, mixed media (including photography books, art books, etc)d. Thinking creatively about new ways to get work out into the worlde. Visiting galleries, shops, and other businesses and making an effort to get Employer&rsquo;s work displayed on the walls of galleries and for sale in shops, etc.f. Organize both personal and professional photographs in iphoto16. Support and promote Employer's photography and other artistic endeavors with galleries, museums, photo contests and other venuesa. Coordinating art-related exhibits as neededb. Organize photo shoots insuring that all necessary equipment, props, models, and technicians are on site to execute the shoot.c. Work with Photoshop to enhance, refine and edit photographs or videos.d. Employee will be expected to travel to shoots, photo contests, galleries and other sites to represent Employer in her artistic endeavors.e. Employee will schedule appointments for Employer and any other team members to meet and discuss with potential vendors, galleries and museums regardingEmployer&rsquo;s artistic endeavors and projects.f. Organize both personal and professional photographs in iphoto.17. Support and promote all other IB Production endeavors using Employee&rsquo;s talent and ingenuity in problem solving resulting great teamwork!18. Hours expected are generally 8 hours / day with a 5-day work week. Should employee be called upon to work additional hours or on different days employee will be compensated by being given a day off either within the same work week or the following week. Because the position is administrative in nature and calls for professional and artistic judgments, no overtime will be paid should employee work in excess of 40 hrs./week. If employee's hours exceed 5 days/week, comp time will be given as soon as the work schedule allows. Employee should bring up and discuss the best time to take this comp time for the additional day[s] worked. Employee is required to keep accurate records of time spent including dates and hours worked. The Employee is essentially on call - on occasion, Employer may need to contact employee outside the rigid 8 hour day. Employer will be respectful of Employee's time but expects Employee to accept calls that Employer considers important or emergent.Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>Paid time off</li><li>small health insurance allowance</li></ul>Pay: $35.00 - $40.00 per hourBenefits:<ul><li>401(k) matching</li><li>Paid time off</li></ul>Work Location: In person

Personal Assistant Chauffeur

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