executive personal assistant

MOBCO Group

<div>
 
 We are seeking a highly professional and experienced Executive Personal Assistant with at least 10 years of experience supporting senior executives and high-level management. The successful candidate will report directly to the Deputy Managing Director and be responsible for managing daily executive operations, schedules, travel arrangements, and confidential administrative matters.
 
 
 The ideal candidate must possess excellent organizational, communication, and multitasking skills and be able to work in a fast-paced executive environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
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 Provide full executive and personal assistance support to the Deputy Managing Director.
 </li>
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 Manage calendars, meetings, appointments, and executive schedules efficiently.
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 Coordinate local and international travel arrangements including:
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 Flight bookings
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 Hotel reservations
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 Transportation arrangements
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 Visa coordination where required
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 Organize business meetings, conferences, and executive events.
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 Prepare reports, presentations, correspondence, and meeting minutes.
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 Handle confidential documents and sensitive information with professionalism and discretion.
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 Coordinate with internal departments, clients, and external stakeholders.
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 Monitor and follow up on tasks, deadlines, and management priorities.
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 Screen calls, emails, and correspondence on behalf of the executive office.
 </li>
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 Ensure smooth day-to-day administrative and operational support.
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 Minimum
 
 10+ years of experience
 
 as an Executive Assistant, Personal Assistant, or similar senior administrative role.
 </li>
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 Proven experience supporting C-level executives or senior management.
 </li>
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 Strong organizational and time management skills.
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 Excellent communication skills in English (written and verbal).
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 Proficient in Microsoft Office applications and executive reporting.
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 Ability to handle multiple priorities under pressure.
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 Professional appearance and strong interpersonal skills.
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 High level of confidentiality and attention to detail.
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 Must be currently based in or willing to relocate to Dubai.
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 </ul>
 
 
 Preferred Candidates
 
 
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 Filipino or European nationals are preferred.
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 Previous experience within multinational companies or executive offices is an advantage.
 </li>
 </ul>
 
 
</div>

Executive Personal Assistant

Inner Alchemist

Executive &amp; Personal Assistant to FounderPersonal Assistant to Founder, Tilal Al Ghaf, Dubai | Full-time | In-person AED 4,000 &ndash; 5,000/month + bonuses/commission6 days per week. Monday - Saturday.9am - 6pm, sometimes requires extra or flexible hours when required.Confidentiality: NDA required at offer stageCompany DescriptionWe are a Dubai-based group of creative and lifestyle brands led by a founder working across luxury product development, wellness, content creation, and experiential brand building.The businesses include:<ul><li>The Candle Company - a luxury candle and home fragrance manufacturer specialising in bespoke products, private label manufacturing, corporate gifting, and brand collaborations.</li><li>Inner Alchemist - an emerging luxury wellness and lifestyle brand focused on intentional living, self-care rituals, home d&eacute;cor, and elevated everyday experiences.</li><li>Content Creation &amp; Personal Brand - lifestyle, travel, beauty, wellness, and behind-the-scenes creative content shared across social media platforms.</li></ul>This is a small, fast-moving, highly creative environment where no two days are the same. The role is ideal for someone who thrives in a dynamic setting, enjoys variety, takes initiative naturally, and genuinely loves helping bring ideas to life.Role DescriptionWe are looking for a highly organised, proactive, hands-on, and trustworthy Executive &amp; Personal Assistant to support the founder across both business and personal operations.This is a hybrid EA/PA role within a fast-paced luxury candle and lifestyle business environment. The role will involve a strong focus on day-to-day operational support, including preparing quotations, managing customer communications, liaising with clients and suppliers, coordinating orders, preparing samples, assisting with candle manufacturing and packaging, inventory management, logistics coordination, and supporting the smooth day-to-day running of the businesses.The successful candidate will work closely with the founder across multiple brands, assisting with both operational and administrative responsibilities while helping maintain a highly organised and efficient working environment.The role is primarily based within the founder&rsquo;s home environment, which also operates as part of the businesses&rsquo; creative and operational workspace. As such, we are looking for someone who is respectful, organised, adaptable, and comfortable working within a close-knit and trusted environment.Alongside business support, the role also includes personal assistant responsibilities such as helping coordinate schedules, household organisation &amp; support, errands, and occasional support with the founder&rsquo;s dogs, who are an important part of daily life and the wider working environment.Qualifications<ul><li>Previous experience in an Executive Assistant, Personal Assistant</li><li>Strong written and verbal communication skills in English</li><li>Proficient in Google Workspace (Gmail, Google Docs, Google Sheets, Google Calendar) and/or Microsoft Office</li><li>UAE driving license is a strong advantage</li><li>Experience around dogs or pet care is highly preferred</li><li>Experience with office software systems and tools such as Quickbooks is preferred</li></ul>What We&rsquo;re Looking For / Non-Negotiables<ul><li>Excellent communication skills, both written and verbal, with near-native English fluency</li><li>Must genuinely love dogs and be highly confident, responsible, and experienced around animals, with a caring and attentive approach to pet care</li><li>Comfortable assisting with dog sitting and pet care responsibilities when required, treating pets with a high level of care, patience, and attention</li><li>Healthy, well-presented professional. Physically capable of handling the practical aspects of the role, and confident in client-facing environments.</li><li>Professional and confident in client-facing environments.</li><li>Highly organised with exceptional attention to detail</li><li>Proactive and able to anticipate needs before being asked</li><li>Calm under pressure with strong problem-solving abilities</li><li>Trustworthy, discreet, and professional</li><li>Comfortable working in a fast-paced and evolving environment</li><li>Positive attitude with a willingness to learn and adapt</li><li>Able to multitask and manage priorities efficiently</li><li>Strong sense of initiative and ownership</li><li>Comfortable working flexible hours when required, including occasional longer days during launches, events, activations, shoots, or busy periods</li><li>Energetic, dependable, and capable of maintaining a high standard of organisation and efficiency</li><li>Emotionally mature, solution-oriented, and able to maintain a positive, low-drama working environment within a small and close-knit team</li></ul>Key ResponsibilitiesExecutive Support Responsibilities<ul><li>Managing calendars, scheduling appointments, meetings, and reminders</li><li>Assisting with inbox and communication management across multiple businesses</li><li>Liaising with suppliers, manufacturers, clients, agencies, and partners</li><li>Sourcing and researching new suppliers, products, services, and business solutions</li><li>Supporting project coordination across multiple businesses and brand ventures</li><li>Assisting with operational organisation and day-to-day administrative tasks</li><li>Preparing documents, quotations, presentations, spreadsheets, reports, and business materials when required</li><li>Following up on tasks, timelines, and deliverables to ensure smooth execution across projects</li><li>Supporting launches, events, workshops, activations, photoshoots, and content days</li><li>Assisting with social media coordination, content planning, behind-the-scenes support, and content organisation</li><li>Preparing samples, manufacturing orders, packaging orders, and customer shipments</li><li>Assisting with candle production, labelling, packing, quality checking, stock preparation, and workshop setup where required</li><li>Managing inventory, stock levels, supplies, and reordering processes</li><li>Organising, maintaining, and managing storage areas, inventory systems, and operational spaces</li><li>Coordinating deliveries, couriers, collections, and logistics</li><li>Assisting with purchasing, errands, and operational sourcing tasks</li><li>Supporting customer service and client communications when required</li><li>Assisting with business organisation, process improvement, and operational efficiency</li><li>Handling confidential information with discretion and professionalism</li><li>Supporting the wider needs of the businesses as they evolve and grow</li><li>Carrying out ad-hoc tasks, operational support, and additional responsibilities as reasonably required by the company and founder</li></ul>Personal Support Responsibilities<ul><li>Assisting with personal calendar management, appointments, and scheduling</li><li>Coordinating personal travel arrangements, bookings, reservations, and itineraries</li><li>Assisting with pet care responsibilities where required, including helping coordinate feeding, walking, supervision, appointments, transport, and occasional dog sitting support while the founder is travelling or unavailable</li><li>Assisting with personal errands, purchases, and lifestyle administration</li><li>Supporting household organisation and coordination where required</li><li>Assisting with household upkeep and day-to-day household support tasks where required, including organisation, tidying, unpacking deliveries, laundry coordination, steaming clothes, packing and unpacking suitcases, dishwashing, and general household assistance</li><li>Assisting with pet-related scheduling, logistics, and coordination where required</li><li>Managing personal reminders, bookings, and administrative tasks</li><li>Supporting the founder with day-to-day organisation and workload management</li><li>Handling personal matters and confidential information with professionalism and discretion</li><li>Providing flexible, trusted, discreet and dependable personal assistance support when required</li><li>Carrying out ad-hoc personal tasks and responsibilities as reasonably requested by the founder</li></ul>What&rsquo;s Offered<ul><li>Basic salary plus opportunity to earn commission and bonuses</li><li>Opportunity to work closely with the founder across multiple exciting and growing brands</li><li>A highly varied role with exposure to creative projects, business operations, branding, events, and content creation</li><li>Fast-paced, entrepreneurial environment with room for growth into more senior positions and promotions as the businesses grow</li><li>Supportive and collaborative working environment</li><li>Opportunity to be part of building exciting long-term brands from the ground up</li></ul>Pay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Executive & Personal Assistant to Founder

Fly Wedding 

We are looking for a highly organized and proactive Executive Personal Assistant to support the Owner in managing multiple businesses, including a beauty salon and other ongoing ventures in Dubai.Responsibilities:<ul><li>Manage the Owner&rsquo;s daily schedule, meetings, and appointments</li><li>Coordinate business and personal tasks efficiently</li><li>Handle calls, emails, and communication in a professional manner</li><li>Assist with operational follow-ups across different businesses</li><li>Coordinate with staff, suppliers, clients, and external parties</li><li>Prepare reports, documents, and presentations when required</li><li>Support with errands, travel arrangements, and administrative duties</li><li>Ensure confidentiality and professionalism at all times</li></ul>Requirements:<ul><li>Arabic speaker is mandatory</li><li>Valid UAE driving license is required</li><li>Previous experience as a Personal Assistant or Executive Assistant</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills in Arabic and English</li><li>Ability to work under pressure and handle multiple priorities</li><li>Professional appearance and positive attitude</li></ul>What We Offer:<ul><li>Salary package: AED 7.000 up (basic + bonuses) +all benefits as per UAE Law</li><li>Opportunity to work closely with business leadership</li><li>Dynamic and fast-paced working environment</li><li>Career growth opportunities across multiple businesses.</li></ul>If you believe you are the right fit, please send your CV to email - info@h-hunters.com or WhatsApp 050 958 2628.Pay: From AED7,000.00 per monthWork Location: In person

Executive Personal Assistant (Arabic speaking)

Cavenaugh Media

<div>
 
 I'm hiring my Right Hand.
 
 
 
 
 
 Not a Chief of Staff. Not a Personal Assistant. Something in between.
 
 
 
 
 
 The person who runs my calendar, my inbox, my hiring funnel, my household, and my content production &mdash; so I can focus on building the agency, the personal brand, and the AI infrastructure I'm putting together.
 
 
 
 
 
 If you've done EA or house manager work for a founder, executive, or family office &mdash; this might be your seat.
 
 
 
 
 
 About the role:
 
 
 Executive Assistant to me, founder of Cavenaugh Media. We're a Dallas-Fort Worth digital marketing agency serving ~60 home service businesses, with a remote team running on AI-augmented systems. You become the operational center of my life and the business.
 
 
 
 
 
 What you'll own day-to-day:
 
 
 &bull; Calendar + scheduling strategy
 
 
 &bull; Inbox + drafting comms in my voice
 
 
 &bull; Errands &mdash; mail, laundry, dry cleaning, packages, groceries
 
 
 &bull; Household coordination &mdash; cleaners, repairs, vendors
 
 
 &bull; Running my hiring funnel &mdash; sourcing, screening, onboarding
 
 
 &bull; Content production logistics &mdash; prepping shoots, managing equipment, coordinating with overseas content editor
 
 
 &bull; Project management + cross-team accountability in ClickUp
 
 
 &bull; Bills, financial organization, travel
 
 
 
 
 
 What I need from you:
 
 
 &bull; 2-3+ years supporting a founder, executive, or family office
 
 
 &bull; Based in DFW &mdash; this is a hyrbid role, with daily errand + household work
 
 
 &bull; High discretion (you'll see everything: finances, hiring, personal life)
 
 
 &bull; Comfort with Google Workspace, Slack, ClickUp, Notion
 
 
 &bull; Valid driver's license + reliable car
 
 
 
 
 
 What I don't need:
 
 
 &bull; Someone who needs constant direction
 
 
 &bull; Someone who thinks running errands is beneath them
 
 
 &bull; Someone who wants strategy work but not tactical follow-through
 
 
 
 
 
 Compensation:
 
 
 $60,000&ndash;$80,000/year base, plus performance bonus, and a clear path to Chief of Staff-style scope over time.
 
 
 
 
 
 To apply (both steps required):
 
 
 1) DM me your resume or comment "interested" and I'll reach out
 
 
 2) Complete the application form: https://link.cavenaughmedia.com/widget/form/p5POVtjswA3mtwvKRJ6D?notrack=true
 
 
 
 
 
 Repost appreciated, the best candidates usually come from someone's network.
 
</div>

Ultahost, inc

<div><div>Reports to: Principal directly</div><div>
Type: Full-time, long-term
</div><div>Confidentiality: NDA required at offer stage</div><div></div><h3 class="jobSectionHeader"> 
About the Role</h3><div>
A senior tech executive is seeking a high-caliber Executive &amp; Personal Assistant to manage both professional and personal affairs. This is a hybrid role for someone who can move seamlessly between scheduling a board call, coordinating an international trip, and managing personal lifestyle logistics - all in the same hour.</div><div>
The ideal candidate is exceptionally organized, anticipates needs before they're voiced, communicates with absolute precision in both English and Russian, and represents the principal with professionalism in every interaction.</div><div></div><h3 class="jobSectionHeader"> 
Key Responsibilities</h3><div>
Executive Support</div><ul><li>
Manage the principal's professional calendar, meetings, and reminders across multiple time zones</li><li>
Draft, edit, and respond to professional correspondence in English and Russian on behalf of the principal</li><li>
Coordinate internal and external meetings, prepare agendas, and follow up on action items</li><li>
Liaise with team members, partners, vendors, and clients on the principal's behalf</li><li>
Screen incoming communications and prioritize what reaches the principal</li><li>
Maintain confidential documents, contracts, and business records</li></ul><div>
Personal Support</div><ul><li>
Manage personal calendar, appointments, and lifestyle commitments</li><li>
Coordinate international travel: flights, hotels, transfers, visas, detailed itineraries</li><li>
Handle personal errands, bookings, deliveries, and reservations</li><li>
Coordinate restaurant reservations, events, and social commitments</li><li>
Manage personal expenses, receipts, and reimbursements</li><li>
Oversee personal shopping, gift sourcing, and special occasion planning</li><li>
Liaise with household staff and service providers where needed</li></ul><div>
Cross-Cutting</div><ul><li>
Operate with absolute discretion on confidential matters</li><li>
Be available for ad-hoc requests outside standard hours when required</li><li>
Anticipate needs and resolve problems before they're escalated</li></ul><div></div><h3 class="jobSectionHeader"> 
What We're Looking For</h3><div>
Non-negotiable</div><ul><li>
Perfect written and spoken English - strict requirement, near-native fluency only</li><li>
3+ years as an Executive Assistant, Personal Assistant, or Chief of Staff to a senior executive, HNWI, or founder</li><li>
Highly proactive - solves problems before they reach the principal</li><li>
Exceptional attention to detail and organizational discipline</li><li>
Discreet, trustworthy, and comfortable signing an NDA</li><li>
Reliable home office setup with stable internet and quiet working environment</li></ul><div>
Strong plus</div><ul><li>
Arabic fluency (third language is highly valued)</li><li>
Fluent Russian (written and spoken)</li><li>
Experience supporting tech, SaaS, or hosting industry executives</li><li>
Background managing both business and personal affairs in parallel</li><li>
Comfortable with modern tools: Notion, Telegram, Slack, Gmail/Outlook, calendar apps, expense and travel platforms</li></ul><div>
Style fit</div><ul><li>
Polished and professional in tone</li><li>
Comfortable in a fast-paced environment with shifting priorities</li><li>
Flexible with hours; not a 9-to-5 role</li><li>
Operates with quiet confidence - no drama, no excuses</li></ul><div></div><h3 class="jobSectionHeader"> 
What's Offered</h3><ul><li>
Competitive salary, commensurate with experience (discussed at interview)</li><li>
Long-term, stable position with significant scope for ownership and growth</li><li>
Direct working relationship with the principal</li></ul></div>

Executive & Personal Assistant to Tech Executive (English + Russian Required)

Bloom Talent

<div>
 
 Series A infrastructure startup powering some of the most recognizable consumer fintech platforms in the world is looking for an Executive Personal Assistant to support the Founder / CEO. Backed by top-tier investors, this is an exciting opportunity to join an early-stage team of 30 who are growing! In this role, you'll support the CEO with calendar management and scheduling, travel arrangements, and inbox management. You'll also provide personal support, including managing his appointments, reservations, meal plan coordination, and balancing his personal and professional calendars. Someone who is AI-forward, communicates concisely and efficiently, and has a detailed and thoughtful eye for organization and presentation. This is a hybrid role, 4 days/week in NYC with Fridays WFH. 130-150K+ DOE + generous benefits and daily lunch provided.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
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 Own the CEO's calendar end-to-end, manage scheduling, resolve conflicts, protect focus time, and stay ahead of shifting priorities.
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 Coordinate complex domestic and international travel, including flights, hotels, and thoughtfully designed itineraries. Book travel for the Chief of Staff when traveling with the executive.
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 Inbox management, helping flag, prioritize, and respond to communications.
 </li>
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 Partner closely with the Chief of Staff on customer and stakeholder coordination, particularly during fundraising cycles.
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 Provide personal support to the CEO, including coordinating doctors' appointments, booking reservations, supporting meal plan logistics, and dealing with household items as they come up (broken items, landlord coordination, deliveries).
 </li>
 <li>
 Balance the CEO's personal and business calendars seamlessly.
 </li>
 <li>
 Anticipate needs, bring solutions, and operate with a detailed and thoughtful lens.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Previous 3+ years of experience as an Executive Assistant supporting a Founder, CEO, or other senior leader in a finance, VC, or high-growth startup environment.
 </li>
 <li>
 Strong communication skills, both verbal and written. You organize information and deliver concisely.
 </li>
 <li>
 Exceptional organizational skills with a thoughtful eye for how you present and design your work.
 </li>
 <li>
 Works well independently, strong executor, and operates proactively.
 </li>
 <li>
 Positive, low-drama, and able to operate with discretion.
 </li>
 <li>
 AI-forward and actively integrate tools like Claude, ChatGPT, or Gemini into your daily workflow to increase your output.
 </li>
 </ul>
 
 
 
</div>

Executive Personal Assistant to Founder / CEO of Series A Fintech Startup

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Executive Personal Assistant

Executive Personal Assistant

Executive & Personal Assistant to Founder

Executive Personal Assistant (Arabic speaking)

Executive & Personal Assistant to Founder

Executive & Personal Assistant to Tech Executive (English + Russian Required)

Executive Personal Assistant to Founder / CEO of Series A Fintech Startup