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Executive Secretary / Personal Assistant

Kochi, Kerala (On-site)
Full-time | Permanent

About Us

Elite Chartered Accountants consists of SS Money & Associates, Chartered Accountants, India, together with Elite Consults LLC and Bizvibe Corporate Services LLC, UAE-based professional firms.

Our Kochi office supports accounting, audit, tax, consulting, corporate services, and advisory functions for international and GCC-based businesses.

Role Overview

We are looking for an organised, dependable, and proactive Executive Secretary / Personal Assistant to provide executive and personal assistance to the Managing Director and support day-to-day administrative and coordination activities.

The role involves extensive use of technology and AI-based productivity tools. Candidates should be comfortable learning and leveraging AI tools to improve efficiency and support evolving workflows.

Key Responsibilities

• Provide executive, secretarial, and personal assistance to the Managing Director.
• Manage correspondence, scheduling, follow-ups, and document management.
• Coordinate meetings, appointments, travel arrangements, and routine communications.
• Track pending matters and ensure timely follow-ups and completion of assigned tasks.
• Prepare letters, reports, presentations, and other office documents.
• Coordinate with clients, staff, and external parties as required.
• Use AI and digital productivity tools effectively and proactively suggest improvements to workflows and office productivity.

Qualifications & Skills

• Bachelor's degree or equivalent qualification.
• Good communication skills in English, both written and verbal.
• Strong organisational and multitasking abilities.
• Proficiency in MS Office applications, including Word, Excel, and PowerPoint.
• Prior experience in a secretarial, administrative, executive assistant, or personal assistant role will be preferred.
• Familiarity with AI tools and AI-assisted workflows, such as ChatGPT, Microsoft Copilot, Claude, Gemini, or similar tools, is mandatory.
• Professional attitude, attention to detail, and ability to interact confidently with clients and colleagues.
• Ability to work independently, prioritise tasks, maintain confidentiality, and follow through on responsibilities.
• Willingness to continuously learn and adopt new technologies.

Additional Details

• Location: Petta Junction, Kochi, Kerala (On-site)
• Immediate joiners or candidates with a short notice period are preferred.

How to Apply

Apply through this posting.

Job Types: Full-time, Part-time, Fresher, Internship

Work Location: In person