executive personal assistant part time

GlamourBox Salon LLC

Executive Assistant (Part-Time)Location: Dubai, UAE Company: Glamourbox Home Service Salon Employment Type: Part-Time (5 hours per day)About GlamourboxGlamourbox is a premium home service beauty company providing high-quality beauty services across Dubai. We are looking for a proactive, highly organized Executive Assistant who will act as the owner's right hand, ensuring the business operates efficiently while coordinating projects, administration, and day-to-day operations.This is not a traditional administrative role. We are looking for someone who takes ownership, solves problems proactively, follows up relentlessly, and helps move the business forward.Key ResponsibilitiesExecutive Support<ul><li>Manage the Managing Director's calendar and appointments.</li><li>Organize meetings and prepare meeting agendas.</li><li>Manage emails and prioritize important correspondence.</li><li>Arrange travel and personal/business appointments.</li><li>Prepare documents, presentations, and reports.</li><li>Follow up on delegated tasks and ensure deadlines are met.</li></ul>Operations Support<ul><li>Coordinate with the Booking Coordinator and support daily operations when required.</li><li>Ensure technicians have the necessary uniforms, supplies, and equipment.</li><li>Monitor operational workflows and identify areas for improvement.</li><li>Ensure company procedures and SOPs are followed.</li><li>Track operational issues until they are fully resolved.</li></ul>Human Resources Administration<ul><li>Schedule interviews and coordinate recruitment.</li><li>Prepare employment contracts and onboarding documents.</li><li>Coordinate visa, medical, and employee documentation.</li><li>Maintain accurate employee records.</li><li>Monitor leave balances, attendance, probation periods, and contract renewals.</li></ul>Finance Administration<ul><li>Prepare invoices and supporting documents for approval.</li><li>Follow up on outstanding customer payments.</li><li>Organize receipts and business expenses.</li><li>Coordinate with the company's accountant.</li><li>Prepare simple weekly and monthly financial summaries.</li></ul>Marketing Coordination<ul><li>Coordinate content shoots and marketing activities.</li><li>Schedule social media content with the marketing team.</li><li>Coordinate with designers, photographers, and influencers.</li><li>Assist with promotional campaigns and business events.</li></ul>Supplier &amp; Inventory Coordination<ul><li>Order office and salon supplies.</li><li>Obtain and compare supplier quotations.</li><li>Follow up on deliveries.</li><li>Monitor inventory levels and ensure timely replenishment.</li></ul>Project Coordination<ul><li>Website updates</li><li>New service launches</li><li>Marketing campaigns</li><li>Staff accommodation coordination</li><li>Vehicle leasing</li><li>Supplier sourcing</li><li>Business events</li><li>Process improvements</li></ul>Weekly ResponsibilitiesEvery week, prepare a management summary including:<ul><li>Sales summary</li><li>Number of bookings</li><li>Technician utilization</li><li>Customer complaints and feedback</li><li>Google review updates</li><li>Low inventory items</li><li>Staff attendance</li><li>Completed tasks</li><li>Outstanding action items</li><li>Priorities for the coming week</li></ul>Monthly Responsibilities<ul><li>Review and update SOPs.</li><li>Organize team meetings.</li><li>Maintain HR records.</li><li>Prepare KPI and business performance reports.</li><li>Track company expenses.</li><li>Research competitors and industry trends.</li><li>Present at least two process improvement ideas each month.</li></ul>Requirements<ul><li>Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or Operations Coordinator.</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal English communication skills.</li><li>Proficient in Google Workspace and Microsoft Office.</li><li>Comfortable using AI tools such as ChatGPT to improve productivity, Like Notion.</li><li>Able to manage multiple priorities simultaneously.</li><li>Highly proactive with excellent follow-up skills.</li><li>Professional, trustworthy, and able to maintain confidentiality.</li><li>Experience in the beauty, hospitality, or service industry is an advantage.</li></ul>Working Hours<ul><li>Part-Time</li><li>5 hours per day</li><li>Tuesday to Sunday. (flexible schedule)</li></ul>What We're Looking ForWe want someone who doesn't wait to be told what to do.You notice problems before they become issues. You follow up until tasks are completed. You enjoy organizing people, improving processes, and making the owner's life easier so the business can grow.If you're proactive, resourceful, detail-oriented, and enjoy taking ownership, we'd love to hear from you.Pay: AED25.00 - AED30.00 per hourWork Location: Hybrid remote in Dubai (Dubai)

Executive Assistant

TauRx Therapeutics

Job Overview TauRx Therapeutics is seeking a highly organised, proactive, and detail-oriented Personal Assistant to provide comprehensive remote support. We have opportunities available for both Part-Time and Full-Time positions. At TauRx, our mission is to make a positive difference in the lives of individuals and families affected by neurodegenerative diseases like Alzheimer's. This role is crucial in supporting our senior team, enabling them to focus on pioneering treatments and addressing one of the world's greatest unmet medical needs. The successful candidate will be a master of multitasking, possess exceptional communication skills, and thrive in a remote working environment. This is a fully remote position. The offered salary is $25 - $30 USD per hour, commensurate with experience. Responsibilities As a Personal Assistant, you will be responsible for a wide range of administrative and executive support tasks. Your primary duties will include:  <ul><li>Managing diaries and organising meetings, appointments, and international calls across different time zones.</li><li>Coordinating and booking complex travel arrangements, including flights, accommodation, and transport.</li><li>Preparing and editing correspondence, reports, presentations, and other documents with a high degree of accuracy.</li><li>Acting as a first point of contact, dealing with correspondence and phone calls, and handling enquiries professionally.</li><li>Organising and minuting virtual meetings, ensuring all participants have the necessary information and follow-up actions are tracked.</li><li>Maintaining filing systems and databases, ensuring all information is kept confidential and is easily accessible.</li><li>Liaising with internal staff, external clients, and key stakeholders on behalf of senior management.</li><li>Providing general administrative support to ensure the smooth operation of daily activities.</li></ul>Qualifications The ideal candidate will possess the following qualifications, skills, and experience:  <ul><li>Proven experience as a Personal Assistant, Executive Assistant, or Virtual Assistant in a fast-paced environment.</li><li>Exceptional organisational and time management skills with the ability to prioritise a demanding workload.</li><li>Excellent verbal and written communication skills, with a keen eye for detail.</li><li>A high level of proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and modern collaboration tools.</li><li>The ability to work independently and proactively with minimal supervision in a remote setting.</li><li>A high degree of discretion and a proven ability to handle confidential and sensitive information.</li><li>A flexible and adaptable approach to work.</li><li>Experience within the pharmaceutical, research, or healthcare sector would be a distinct advantage but is not essential.</li></ul> Benefits At TauRx Therapeutics, we are committed to creating a supportive and rewarding work environment where our team can thrive. We offer:  <ul><li>A competitive hourly wage.</li><li>Flexible working arrangements to support a healthy work-life balance.</li><li>The unique opportunity to contribute to a meaningful mission that has a global impact on dementia care.</li><li>A collaborative, inclusive, and forward-thinking company culture.</li></ul>

Personal Assistant (Remote) - Part Time & Full Time

BM Cosmetic Clinic & Hospitals

JOB DESCRIPTION Personal Assistant / Executive Secretary to Dr. RajinikanthOrganisation: BM Hospitals / BM Elite International Clinic Location: Chennai &mdash; Nanganallur / Velachery Employment: Full-time Reporting to: Dr. Rajinikanth, Plastic &amp; Hair Transplant SurgeonRole overviewWe are looking for a professional, organised, and discreet Personal Assistant / Executive Secretary to support Dr. Rajinikanth in managing his schedule, communication, administrative priorities, and follow-ups across clinical practice and business activities.The role requires someone who can anticipate requirements, coordinate with multiple teams, maintain confidentiality, and ensure assigned tasks are completed without repeated reminders.Key responsibilities1. Calendar and appointment management<ul><li>Manage the doctor&rsquo;s calendar, including consultations, procedures, meetings, travel, and professional commitments.</li><li>Coordinate with clinical teams to prevent scheduling conflicts and allow adequate time between commitments.</li><li>Confirm appointments, communicate changes promptly, and prepare the next day&rsquo;s schedule.</li><li>Maintain reminders for important dates, commitments, and deadlines.</li></ul>2. Communication and correspondence<ul><li>Screen and prioritise calls, emails, WhatsApp messages, and meeting requests.</li><li>Draft professional emails, letters, meeting notes, and other correspondence for approval.</li><li>Communicate instructions accurately to the relevant teams and follow up on responses.</li><li>Handle enquiries courteously and escalate urgent or sensitive matters promptly.</li></ul>3. Task tracking and follow-up<ul><li>Maintain a central tracker of tasks, deadlines, responsible persons, and pending decisions.</li><li>Follow up with department heads, staff, vendors, and external consultants on assigned work.</li><li>Record meeting decisions and track action points through completion.</li><li>Provide a concise daily briefing covering the schedule, pending approvals, urgent matters, and overdue tasks.</li></ul>4. Clinical and business coordination<ul><li>Liaise with clinic managers, front-office staff, clinical teams, accounts, HR, marketing, and external partners.</li><li>Coordinate meetings and prepare the required documents or background information.</li><li>Support administrative follow-ups for ongoing projects, professional events, and business activities.</li><li>Arrange travel, accommodation, registrations, and meeting logistics when required.</li></ul>5. Documentation and confidentiality<ul><li>Maintain organised digital and physical records with clear naming and version control.</li><li>Prepare presentations, spreadsheets, reports, and summaries as required.</li><li>Handle patient information, financial records, business plans, research material, and intellectual property with strict confidentiality.</li><li>Share information only with authorised persons and use approved systems for storing and transferring documents.</li></ul>6. Executive and personal administrative support<ul><li>Assist with agreed personal appointments and administrative commitments linked to the doctor&rsquo;s schedule.</li><li>Maintain relevant contact lists, expense records, and reimbursement documentation.</li><li>Anticipate practical requirements and resolve routine administrative issues independently within delegated authority.</li></ul>Qualifications and experience<ul><li>Graduate in any discipline.</li><li>Preferably 3&ndash;5 years of experience as a Personal Assistant, Executive Assistant, or Secretary supporting a senior professional.</li><li>Experience in a hospital, clinic, healthcare organisation, or founder&rsquo;s office is an advantage.</li><li>Strong spoken and written English and Tamil.</li><li>Proficiency in MS Word, Excel, PowerPoint, email, calendars, and online meeting tools.</li><li>Ability to draft clear correspondence and maintain accurate records.</li></ul>Essential qualities<ul><li>Excellent organisation, punctuality, and attention to detail.</li><li>Strong follow-through and the ability to manage changing priorities.</li><li>Professional conduct, discretion, and sound judgment.</li><li>Confident, respectful communication with staff and external contacts.</li><li>Ability to work independently and remain calm under pressure.</li><li>Comfortable using digital tools; confidential information must not be entered into unapproved applications or AI tools.</li></ul>Role boundariesThis is an executive support role. The selected candidate must not provide medical advice, make clinical decisions, approve expenditure, sign documents, or commit the doctor or organisation without explicit authorisation.Performance expectations<ul><li>An accurate calendar with minimal avoidable scheduling conflicts.</li><li>Timely communication and reliable follow-up.</li><li>Clear visibility of pending tasks and deadlines.</li><li>Accurate, readily retrievable documents.</li><li>Strict adherence to confidentiality and professional standards.</li></ul>Working arrangementsPrimarily on-site, with coordination between Nanganallur and Velachery as required. Working hours, weekly off, travel requirements, and any occasional support outside regular hours will be agreed at appointment.Compensation: Commensurate with experience, communication skills, and ability to manage the role independently.Pay: ₹12,000.00 - ₹18,000.00 per monthApplication Question(s):<ul><li>What is your Expected Salary?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Secretarial work: 1 year (Preferred)</li></ul>Language:<ul><li>Hindi (Preferred)</li><li>Tamil (Preferred)</li></ul>Work Location: In person

Personal Assistant

ICL Fincorp Ltd

Job description:Position: Executive Assistant to CEOLocation: Thiruvananthapuram, Kerala Employment Type: Full-Time Department: CEO Office / Management Office Qualification: B.Tech / Bachelor&rsquo;s Degree in Engineering or a relevant disciplineAbout the RoleWe are looking for a highly organized, analytical, and proactive Executive Assistant to the CEO to support the CEO in project coordination, data analysis, management reporting, and strategic follow-up.The ideal candidate will have strong expertise in MS Excel, project management tools, data analytics, AI-enabled productivity tools, and executive dashboard development, along with the ability to work effectively with senior management and cross-functional teams.Key Responsibilities<ul><li>Provide comprehensive executive and analytical support to the CEO.</li><li>Track and monitor strategic projects, initiatives, milestones, deliverables, and timelines.</li><li>Coordinate with various departments to ensure timely execution and closure of assigned tasks.</li><li>Prepare high-level MIS reports, management reports, dashboards, presentations, and analytical summaries for the CEO.</li><li>Analyze business and operational data to identify trends, performance gaps, risks, and opportunities.</li><li>Develop and maintain executive dashboards and KPI tracking reports.</li><li>Maintain project trackers and provide regular updates on project status, pending actions, and critical deadlines.</li><li>Follow up with concerned stakeholders on action points arising from management meetings.</li><li>Assist in preparing management presentations, business review reports, and strategic analysis.</li><li>Utilize AI tools and advanced data analytics techniques to improve reporting, analysis, and productivity.</li><li>Support the CEO in special projects, business reviews, research, and strategic assignments.</li><li>Maintain confidentiality of sensitive business and management information.</li><li>Perform other responsibilities and special assignments entrusted by the CEO.</li></ul>Required Skills &amp; Competencies<ul><li>Advanced MS Excel skills, including Pivot Tables, Power Query, advanced formulas, data analysis, and dashboard creation.</li><li>Strong knowledge of AI tools and AI-assisted data analytics.</li><li>Proficiency in MS Project or Primavera.</li><li>Strong project tracking and project management skills.</li><li>Experience in developing executive dashboards, MIS, and KPI reports.</li><li>Strong analytical and problem-solving abilities.</li><li>Excellent communication and presentation skills.</li><li>Strong organizational and time-management skills.</li><li>Ability to work with senior management and coordinate effectively with multiple departments.</li><li>High level of attention to detail and accuracy.</li><li>Ability to handle confidential information with professionalism and discretion.</li></ul>Educational Qualification<ul><li>B.Tech / Bachelor&rsquo;s Degree in Engineering or an equivalent qualification.</li><li>Additional certification in Project Management, Data Analytics, Advanced Excel, or Business Analytics will be an added advantage.</li></ul>Experience<ul><li>Prior experience in Executive Assistant, Project Management, PMO, Business Analytics, Management Reporting, or CEO Office support is preferred.</li><li>Candidates with proven experience in project tracking, data analysis, executive reporting, and dashboard development will be given preference.</li></ul>Preferred Candidate ProfileThe ideal candidate should be proactive, analytical, technology-savvy, highly organized, and capable of working independently with senior management. The candidate must be able to convert complex data into clear management insights and ensure effective follow-up and execution of strategic initiatives.Why Join Us?<ul><li>Opportunity to work closely with the CEO and Senior Management.</li><li>Exposure to strategic projects and cross-functional business operations.</li><li>Opportunity to develop expertise in project management, business analytics, AI, and executive reporting.</li><li>A challenging and growth-oriented corporate environment.</li></ul>Benefits:<ul><li>Cell phone reimbursement</li></ul>Work Location: In personPay: Up to ₹65,000.00 per monthWork Location: In person

Executive Assistant to CEO

Property Shop Investment LLC

The Executive Assistant will provide high-level administrative support, ensuring efficient operations and acting as the primary point of contact for internal and external stakeholders. This role requires exceptional organizational skills, discretion, and professionalism to handle sensitive information and manage a dynamic schedule.Key ResponsibilitiesAdministrative Support<ul><li>Manage the executive&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, presentations, and reports on behalf of the executive.</li><li>Maintain and organize confidential files, ensuring proper documentation and easy retrieval.</li><li>Coordinate with other departments to ensure smooth communication and task execution.</li></ul>Meeting and Event Coordination<ul><li>Organize and prepare materials for board meetings, executive presentations, and other key events.</li><li>Record meeting minutes and follow up on action items to ensure timely completion.</li><li>Manage logistics for conferences, business trips, and high-profile events.</li></ul>Stakeholder Engagement<ul><li>Act as a liaison between the executive and internal/external stakeholders, maintaining professional and effective communication.</li><li>Handle inquiries, requests, and concerns with discretion and a customer-centric approach.</li><li>Represent the executive in interactions when required, ensuring alignment with the company&rsquo;s values and image.</li></ul>Project Management<ul><li>Assist in tracking and managing projects under the executive&rsquo;s purview.</li><li>Conduct research, analyze data, and provide actionable insights for strategic decision-making.</li><li>Monitor the progress of initiatives and provide periodic updates to the executive.</li></ul>Qualifications and Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>2+ years of experience as an Executive Assistant or in a similar role, preferably in real estate or corporate environments.</li><li>Exceptional organizational, time-management, and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint) and calendar management tools.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Flexibility to work beyond regular hours and adapt to dynamic priorities.</li></ul>Preferred Attributes<ul><li>Experience in high-pressure environments supporting C-level executives.</li><li>Familiarity with real estate industry operations in the UAE.</li><li>Arabic Speaker.</li></ul>Benefits<ul><li>Competitive salary and performance bonuses.</li><li>Comprehensive health insurance.</li><li>Opportunities for professional development and career growth.</li><li>Access to a vibrant and collaborative work environment.</li></ul>Location: St. Regis Saadiyat Island, Abu Dhabi UAEInterested and can start immediately? Send your CV to austine.anzaldo@psinv.net.Pay: From AED10.00 per monthWork Location: In person

Executive Assistant with AI and Business Development Experiences

Wayz Digitally

Executive Assistant / Office Manager (HR Background)Dubai, UAE On behalf of our client | Recruitment by Daxin GlobalAbout the Opportunity Daxin Global is recruiting on behalf of a client in Dubai for an experienced Executive Assistant to take on Office Manager responsibilities, with a strong HR background to support recruitment, people operations and other HR responsibilities. This is a hands-on, multi-hat role suited to someone who thrives on structure and can manage both executive support and day-to-day office/HR functions.Key Responsibilities<ul><li>Provide executive-level administrative support (scheduling, correspondence, travel, meeting coordination)</li><li>Oversee daily office operations and administration</li><li>Support recruitment activities: CV screening, interview coordination, candidate communication</li><li>Assist with HR functions: onboarding, employee records, attendance, policy compliance</li><li>Manage vendor relationships and office supplies/logistics</li><li>Prepare reports, presentations, and documentation as needed</li><li>Act as a point of contact between management, staff, and external parties</li></ul>Requirements<ul><li>Bachelor's degree (HR, Business Administration, or related field preferred)</li><li>2+ years of experience in an EA, office management, or HR support role</li><li>UAE experience preferred; must be based in or willing to relocate to Dubai</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication in English</li><li>Proficiency in MS Office / Google Workspace</li><li>Ability to handle confidential information with discretion</li></ul>What's on Offer<ul><li>Competitive salary (based on experience)</li><li>Dynamic, professional work environment</li><li>Growth potential within the company</li></ul>Pay: AED4,000.00 - AED5,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Office executive and HR: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Executive Assistant / Office Manager with HR Background

Sunher Royal Company

<h2>Job Overview  </h2>We are seeking a highly organized, detail-oriented, and proactive Remote Data Entry / Executive Assistant to join our remote team. This position is ideal for a professional who excels at administrative support, data management, and executive coordination while maintaining a high level of accuracy, confidentiality, and professionalism.The successful candidate will be responsible for providing executive administrative support, maintaining accurate records, coordinating schedules, managing communications, and performing data entry tasks to ensure smooth day-to-day business operations.  <h2>Key Responsibilities  </h2>Accurately enter, update, and maintain company records, databases, and confidential information.Provide administrative support to executives and management teams.Manage calendars, schedule appointments, meetings, and virtual conferences.Prepare, edit, and organize correspondence, reports, presentations, and other business documents.Respond to emails, phone calls, and other communications professionally and promptly.Organize electronic files and maintain accurate documentation and records.Coordinate travel arrangements, meeting logistics, and expense reports as required.Perform document management, filing, and record-keeping while ensuring data accuracy.Assist with special projects, research, and general administrative tasks.Maintain confidentiality when handling sensitive company and executive information.Collaborate with internal departments to ensure efficient workflow and operational support.Perform additional administrative duties as assigned.  <h2>Qualifications  </h2>High school diploma or equivalent required; an associate's or bachelor's degree is preferred.Previous experience in data entry, executive assistance, administrative support, or office administration is preferred.Excellent written and verbal communication skills.Exceptional organizational and time-management abilities.Strong attention to detail and a high level of accuracy.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.Excellent typing and computer skills.Ability to prioritize multiple tasks and meet deadlines in a remote work environment.Strong problem-solving and interpersonal skills.Ability to work independently while maintaining professionalism and confidentiality.  <h2>Preferred Skills  </h2>Experience with CRM systems, document management software, and scheduling tools.Knowledge of virtual collaboration platforms such as Microsoft Teams or Zoom.Strong multitasking and project coordination abilities.Professional demeanor with excellent customer service and communication skills.  <h2>Benefits  </h2>Competitive salary with performance-based growth opportunities.Fully remote work environment.Flexible work schedule.Paid training and professional development opportunities.Career advancement within a growing organization.Paid time off and holiday benefits.Comprehensive benefits package for eligible employees.Supportive, collaborative, and professional work environment.  If you are a motivated professional with exceptional organizational skills and a passion for administrative excellence, we encourage you to apply for this exciting opportunity to grow your career as a Data Entry / Executive Assistant.

Data Entry / Executive Assistant

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