executive receptionist

Finmal Financial Services LLC

Job Location
 
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 Dubai, United Arab Emirates 
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 Experience
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 2 to 5 years 
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 Qualification Level
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 Graduate 
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 Job Function
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 Secretary / Front Office 
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 Skillset
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 MS Office proficient 
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 Preferred Jobseekers
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 Jobseekers from any country; Locally available candidates only apply for this job 
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Front Office Executive / Receptionist Job Location : Dubai, UAE Qualification : Bachelor s degree (Business/Hospitality preferred). Must be in Dubai and ready to join immediately. Responsibilities and Requirements : First point of contact for visitors and clients. Handle calls, emails, and reception tasks. Support administrative duties. Good communication skills. Presentable and proactive.
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Front Office Executive / Receptionist

نكست الشرق للإستشارات الهندسية

We are looking for a reliable and professional Executive Secretary/Receptionist with 3+ years of experience to provide high-level administrative support to senior management while also managing front desk operations. This dual-role position requires excellent organizational, communication, and multitasking skills to ensure both executive support and smooth daily office reception functions.Key Responsibilities:Executive Secretary Duties:<ul><li>Manage and maintain the executive&rsquo;s calendar, including scheduling meetings, appointments, and travel.</li><li>Prepare and draft correspondence, reports, memos, and presentations.</li><li>Handle confidential documents and sensitive information with discretion.</li><li>Arrange internal and external meetings, including logistics and materials preparation.</li><li>Coordinate between departments and act as a point of contact for senior leadership.</li></ul>Receptionist Duties:<ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer, screen, and forward incoming phone calls and emails.</li><li>Maintain the reception area, ensuring it is tidy and presentable at all times.</li><li>Receive, sort, and distribute daily mail/deliveries.</li></ul>Assist with basic administrative tasks such as filing, data entry, and office supplyJob Type: Full-timeExperience:<ul><li>Executive Secretary/Receptionist: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Executive Secretary/Receptionist

Symbiosis Owners Association Management Service

Legal and Customer Service Executive Location: Dubai Silicon OasisPosition Summary:The Customer Service Executive serves as the first point of contact for residents, owners, and visitors of the community managed by the company. This role combines administrative efficiency with strong interpersonal skills to ensure smooth communication, prompt response to queries, and effective support to the management team.English fluency is mandatory, Arabic proficiency and a valid UAE driving license are preferred.Key Responsibilities:Customer Service &amp; Communication<ul><li>Serve as the first point of contact for walk-in clients, calls, and email inquiries.</li><li>Handle owner and resident concerns with empathy, ensuring timely escalation and resolution.</li><li>Maintain updated records of complaints, requests, and feedback in the CRM or ERP system.</li><li>Support communication campaigns &mdash; circulars, notices, announcements, and meeting invitations.</li><li>Liaise with facilities and finance teams for follow-up on service requests and payments.</li></ul>Administrative &amp; Reception Duties<ul><li>Manage front desk operations including call handling, visitor log, and courier management.</li><li>Prepare and maintain records, reports, and correspondence as required by management.</li><li>Schedule and coordinate meetings, appointments, and community events.</li><li>Assist with documentation for budgeting, contracts, and supplier coordination.</li><li>Ensure the reception and office area maintain a professional and welcoming atmosphere.</li></ul>Owners Association Support<ul><li>Assist in preparing documentation for RERA submissions, budgets, and AGM/OC meetings.</li><li>Coordinate with community managers for collection and organization of owner data.</li><li>Support vendor coordination, quotation comparison, and filing of official documents.</li></ul>Key Requirements:<ul><li>Proficiency in English and Arabic (Mandatory).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential.</li><li>Strong knowledge of UAE government processes, permits, legal documentation, and property management laws.</li><li>Excellent communication, organizational, and customer service skills.</li><li>UAE Driving License (Required) for necessary visits to authorities.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Public Relations, Business Administration, or a related field.</li><li>Minimum 2 years of experience in legal support, PRO services, or property management.</li><li>Certification in property management or legal assistant certification is a plus.</li></ul>Personality Traits:<ul><li>Courteous, professional, and well-groomed appearance.</li><li>Calm under pressure with strong multi-tasking skills.</li><li>Attention to detail and commitment to confidentiality.</li><li>Positive attitude and team spirit.</li></ul>Job Types: Full-time, PermanentPay: From AED3,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>UAE: 2 years (Required)</li><li>Customer Service, Reception &amp; Admin: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Preferred)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Application Deadline: 19/03/2025 Expected Start Date: 21/03/2025

Customer Service Executive / Admin / Receptionist

PREMIER INFOTECH

TELEMARKETING EXECUTIVE FEMALEJob Role: introduce the company to new customers and generate maximum leads.Responsibilities include identifying prospects, operating telephone equipment, giving product information and price quotations, completing orders, answering to prospects' inquiries, and updating customer databases.Responsibilities. &middot; Answering incoming calls from prospective customers. &middot; Cold calling people using a given client database to introduce existing services, introduce new services, sell products. Creating achievable sales goals that grow progressively larger over time. Updating customers' details on our database, and then sharing this information with staff. &middot; Using scripts to provide information about product&rsquo;s features, prices etc. and present their benefitsSend Weekly reports to sales managerJob Types: Full-time, PermanentSalary: QAR 3,000.00 - QAR 4,000.00Kindly read the full job description and salary details clearly.Job Type: Full-timePay: QAR3,000.00 - QAR4,000.00 per monthApplication Question(s):<ul><li>Briefly explain your experience as a telemarketing executive ?</li><li>If we select you then how soon you can join?</li></ul>Education:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Telemarketing: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

TELE MARKETING EXECUTIVE CUM RECEPTIONIST - FEMALE

Vivo Health

Job Title: Receptionist and Medical Coder cum Sales ExecutiveLocation:VIVO Health Clinic &ndash; Sharjah Experience Required: Minimum 2 years (Healthcare or Medical Center experience preferred) Employment Type: Full-timeJob SummaryVIVO HEALTH Clinic is seeking enthusiastic and dedicated professionals to join our expanding team in Sharjah. We have openings for Receptionist and Medical Coder cum Sales Executive roles. The ideal candidates will be patient-oriented, well-organized, and capable of ensuring smooth front-desk operations, accurate medical coding, and effective sales coordination. This is an excellent opportunity to grow within a fast-evolving healthcare brand known for excellence in Gynecology, Dental, Ayurveda, Peadtrics, and General Medicine.Key Responsibilities:<ul><li>Greet and assist patients with professionalism and warmth.</li><li>Manage appointments, calls, and front-desk operations.</li><li>Coordinate with doctors and departments to ensure smooth clinic flow.</li><li>Handle billing, insurance coordination, and patient records.</li><li>Maintain a clean and organized reception area.</li><li>Accurately code and process insurance claims as per DHA/MOH standards.</li><li>Manage claim submission, resubmission, and reconciliation.</li><li>Collaborate with doctors and insurance coordinators for accurate documentation.</li><li>Support clinic marketing and sales initiatives &mdash; patient follow-up, lead conversion, and service promotion.</li><li>Achieve monthly sales and performance targets.</li></ul>To Apply: Send your CV with the subject line &ldquo;Application &ndash; Receptionist / Medical Coder cum Sales&rdquo;Job Types: Full-time, Part-time, Permanent, Contract

Receptionist / Medical Coder cum Sales Executive

Hilton

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 An Receptionist ensures the satisfaction of executive Guests throughout their stay at the hotel by responding efficiently to their enquiries and offering advice and information as requested.
 
 
 
 What will I be doing?
 
 
 
 As Receptionist, you will ensure the satisfaction of executive Guests throughout their stay at the hotel by responding efficiently to their enquiries and offering advice and information as requested. An Executive Lounge Receptionist contributes to the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:
 
 
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 Welcome executive Guests on arrival and assist them during their stay dealing efficiently with enquiries and any complaints
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 Process accurately check-ins and check-out
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 Ensure that all Guest supplies and amenities are offered and replenished to the required standards
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 Stay current with all hotel services as well as VIP requests and special events
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 Demonstrate a knowledge of external locations, attractions and landmarks in the vicinity
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 Project a professional manner with an emphasis on hospitality and Guest service
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 Comply with Hotel security, fire regulations and all health and safety legislation
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 Executive tasks as instructed by the Executive Lounge Supervisor or Manager
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 Serve your role and Team in an environmentally-conscience manner
 
 
 
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 What are we looking for?
 
 
 
 Receptionists serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
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 Previous Front Office experience in the hotel, leisure or retail sector
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 Calm, efficient and organised
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 Excellent personal presentation and communication skills
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 A passion for delivering exceptional levels of Guest service
 
 
 
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 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
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 Previous experience in Executive Lounge in a hotel environment
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 Multi-lingual
 
 
 
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 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Waldorf Astoria Kuwait
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Waldorf Astoria Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
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Front Office Receptionist

Lakhraim Group

The Receptionist provides comprehensive administrative support to ensure the smooth operation of the Executive Office and related departments. This role includes managing meeting logistics, coordinating travel and vendor services, maintaining office supplies, and facilitating communication between staff and external partners. The Receptionist acts as a key liaison for executive support functions, ensuring a professional and efficient workplace environment.Key Job Responsibilities:Greet and welcome visitors, clients, and employees in a friendly and professional mannerManage incoming calls, emails, and correspondence, directing them to appropriate departments or individualsMaintain the reception area s cleanliness and organization to ensure a professional atmosphereHandle visitor and contractor check-in/check-out processes while enforcing security protocolsMaintain accurate records of visitors and appointmentsProvide information and assistance regarding company services and policies, ensuring confidentiality and discretionSchedule and coordinate appointments, meetings, and conference room bookings for meeting rooms.Ensure meeting rooms are clean, well-stocked, and prepared coordinate refreshments and post-meeting cleanup with office attendantsShare meeting schedules with office attendants and coordinate guest parking with securityArrange travel for colleagues, including preparing purchase requests and liaising with vendorsMaintain logs for the company vehicle and coordinate user detailsPrepare courier shipments and update office directories and hotel listsManage monthly inventory and procurement of stationery, groceries, and office supplies.Distribute incoming mail to relevant departments Maintain cleanliness and orderliness of the Chairman s office and coordinate lunch and beverage provisionsPrepare and monitor office maintenance requests and office attendant rotationsOrganize staff-related activities such as birthday greetings and onboarding support, including digital business card creation and distributionSupport Commercial Department with sourcing quotations, preparing comparisons, and managing purchase orders across multiple departmentsPrepare vendor invoice approval forms with supporting documents for finance processing, ensuring proper authorizationAssist with administrative tasks such as data entry, filing, and document preparation as neededCoordinate with various departments to support daily office operationsOffice and list of hotels directory updatesOffice maintenance requests (office movement, modification, maintenance)

Receptionist

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