executive sales assistant

Aastral Global

Job Title: Executive Assistant to FounderCompany: Meraki Habitat LLPIndustry: Real Estate &ndash; Residential, F&amp;B, Commercial Offices, Mixed-Use ProjectsLocation: ChemburQualification: MBA (Business Management / Real Estate / Finance)Experience: 4&ndash;5 yearsAbout the CompanyMeraki Habitat LLP is developing One Meraki, a next-generation, lifestyle-led real estate platform that integrates residential living, F&amp;B experiences, and commercial office spaces under one visionary concept. Our mission is to redefine urban living through design, innovation, and integrated community experiences.Role OverviewWe are seeking a highly driven and detail-oriented Executive Assistant (EA) to the Founder. The EA will act as the Founder&rsquo;s strategic right hand, ensuring smooth operations, timely execution, and efficient coordination across all business functions. This is a dynamic role offering hands-on exposure to real estate development, project management, sales, leasing, financial oversight, and strategy execution.The role provides deep visibility into leadership decision-making and an opportunity to learn the full lifecycle of a design-forward, mixed-use real estate development.Key Responsibilities1. Founder Support &amp; Coordination<ul><li>Manage the Founder&rsquo;s calendar, meetings, travel plans, and daily priorities.</li><li>Prepare meeting agendas, minutes, decision memos, and presentations.</li><li>Track key action items and ensure timely completion.</li><li>Serve as the first point of contact for internal teams, clients, and external stakeholders.</li></ul>2. Project &amp; Business Support<ul><li>Review and consolidate project reports, sales dashboards, and financial updates.</li><li>Coordinate with project, design, finance, legal, and sales teams for seamless execution.</li><li>Track deliverables, monitor timelines, and follow up on pending items.</li><li>Support in documentation related to RERA, compliance, contracts, and agreements.</li></ul>3. Sales, Leasing &amp; Client Relations<ul><li>Support residential sales, F&amp;B leasing, and commercial space onboarding.</li><li>Manage client communications, CRM follow-ups, and site visit coordination.</li><li>Assist the Founder in handling high-value clients, channel partners, and investors.</li></ul>4. Communication &amp; Reporting<ul><li>Draft professional correspondence, reports, and presentations.</li><li>Maintain dashboards and trackers for project and business performance.</li><li>Liaise with consultants, architects, PMCs, and other external partners on behalf of the Founder.</li></ul>5. Strategic Exposure &amp; Growth Support<ul><li>Conduct market research, competitor analysis, and industry benchmarking.</li><li>Prepare pitch decks, feasibility studies, and business proposals.</li><li>Participate in internal strategy discussions and represent the Founder when required.</li></ul>Candidate ProfileEducation:<ul><li>MBA in Business Management, Real Estate, or Finance from a reputed institute.</li></ul>Experience:<ul><li>4&ndash;5 years of experience in real estate, consulting, project management, or executive support roles.</li><li>Exposure to real estate sales, leasing, or project coordination will be an added advantage.</li></ul>Skills &amp; Traits:<ul><li>Excellent organizational and multitasking abilities.</li><li>Strong communication and stakeholder management skills.</li><li>High proficiency in MS Office (Excel, PowerPoint, Word); knowledge of CRM/ERP systems preferred.</li><li>Analytical mindset with ability to interpret financial and project data.</li><li>Professional discretion in handling sensitive and confidential information.</li></ul>What We Offer<ul><li>Exposure to the full spectrum of real estate development operations.</li><li>Opportunity to work directly with the Founder on high-impact projects.</li><li>A collaborative and growth-oriented work environment.</li></ul>Job Types: Full-time, PermanentPay: &#8377;500,000.00 - &#8377;1,000,000.00 per yearWork Location: In person

Executive Assistant to Founder

Global Power Energy

Open Positions - Power - Energy - Global - Power Executive Officer / Assistant to the CEO About the job This is your opportunity to join Australia's leading energy transition firm as an Executive Officer/Assistant to the CEO. Are you passionate about the energy transition and eager to make an impact? Do you thrive in dynamic environments and being involved in some of the most significant renewable energy developments and reforms in the world? Managing high-level responsibilities while supporting top leadership? Read on. About Us: At Global Power Energy, we're driving the global shift towards sustainable energy. We have over 500 years of practical, hands-on, operational and regulatory experience across AEMO, networks, generators and OEMs in just our 15-person leadership team. As industry leaders, we're working on Australia's mega-projects and with global developers in renewables to accelerate the transition to clean energy and reduce carbon footprints worldwide. Join us in creating a cleaner, more sustainable future. The Role: We are seeking a proactive and highly organized Executive Officer/Assistant to support our CEO. In this pivotal role, you will manage the CEO's day-to-day activities, ensuring smooth and efficient operations. You'll also play a key role in company events and project support, with an exciting opportunity to grow within the business. We see this as a growth opportunity for the right individual who will be able to utilise their education to grow within the business while learning from the best. Key Responsibilities: <ol><li>Project Involvement: Participate in energy-related projects, utilizing your academic knowledge and gaining hands-on experience in the sector.</li><li>Growth Opportunity: Gain exposure to C-suite level meetings, and work closely with senior leadership to develop skills and insights that can shape your career in the energy sector.</li><li>Diary Management: Efficiently coordinate the CEO's schedule, including meetings, travel, and personal appointments.</li><li>Administrative Support: Manage emails, correspondence, and prepare documents as required. Organize and maintain records.</li><li>Event Management: Plan, organise, and execute company events, including internal and external meetings, workshops, and conferences.</li></ol>What We're Looking For: A new or recent graduate potentially with a degree in a related field (Energy, Sustainability, Environmental Science, or similar). Interest in executive-level support, event management, or similar roles. Exceptional organizational and time-management skills. Ability to work in a fast-paced environment with a high level of attention to detail. Strong communication skills and professionalism in dealing with stakeholders at all levels. A passion for the energy transition and sustainability. 5 days a week in office. Why Join Us? A dynamic, inclusive, and forward-thinking work culture. We want you in the office because we love being in the office. We're located in a great spot in Brisbane with 30-second access to River walks and Bridge views. Be part of a global leader in the energy transition. Work alongside inspiring industry leaders and gain exposure to strategic decision-making. Opportunities for career growth and involvement in meaningful projects. How to Apply: If you're ready to take the next step in your career and contribute to the future of energy, send your resume and a cover letter to Anne by COB on 18 October 2024.

Executive Officer ASSISTANT TO THE CEO

Carbon Reprographics

Executive Assistant (Hybrid)Only apply if you have proven hybrid work experience (on-site + remote) &mdash; no exceptions.We&rsquo;re hiring a highly skilled, proactive, and tech-savvy Executive Assistant to support day-to-day operations across leadership and teams. This role demands high initiative, independent execution, and comfort operating in a fast-paced environment.Key Responsibilities<ul><li>Task Execution: Execute assigned tasks promptly and accurately.</li><li>Tools Proficiency: Power user of Microsoft Office, Google Workspace, and Notion (must).</li><li>Adaptability: Research independently, learn fast, and implement solutions without step-by-step guidance.</li><li>Multitasking &amp; Deadlines: Juggle multiple priorities and consistently meet deadlines.</li><li>Relentless Follow-ups: Track open items and drive them to closure.</li><li>Email &amp; Communication: Draft polished, professional emails and manage multi-thread follow-ups.</li><li>Client Interaction (Foreign Clients): Communicate fluently with international clients via calls/Zoom; handle time-zone coordination and professional etiquette.</li><li>Team Coordination (Hybrid):</li><li>Run regular team meetings/standups (virtual and on-site as needed).</li><li>Check progress against tasks, KPIs, and deadlines; escalate blockers.</li><li>Coordinate day-to-day tasks with team members; maintain action trackers.</li><li>Track attendance, task performance, and hold stakeholders accountable.</li><li>Meetings: Manage calendars, schedule cross-time-zone meetings, prepare agendas, and take action-oriented minutes.</li><li>Confidentiality: Handle sensitive information with absolute discretion.</li><li>Time Management: Prioritize effectively without reminders.</li><li>Problem Solving: Think clearly and act independently under pressure.</li></ul>Requirements &mdash; Non-Negotiable<ul><li>Hybrid Experience: Prior experience working in a hybrid setup (onsite + remote).</li><li>Experience: 5+ years in an assistant or executive support role.</li><li>Foreign Client Experience: Proven history working with international/foreign clients; strong cross-cultural communication.</li><li>Tools: Proficiency with Microsoft Office, Google Workspace, Notion, Zoom, Slack, and task/project trackers.</li><li>Self-Starter: Minimal hand-holding; able to contribute immediately.</li><li>English Fluency: Strong verbal and written English.</li><li>Autonomy &amp; Pressure: Operates without constant supervision; meets tight deadlines calmly.</li><li>Time-Zone Flexibility: Comfortable with limited overlap windows for foreign clients.</li></ul>Qualifications<ul><li>Solid track record supporting senior leaders/teams in hybrid environments.</li><li>Daily-use proficiency in Notion is a major plus.</li><li>Exceptional communication, organization, and time-management skills.</li><li>Thrives in a fast-changing, remote-plus-onsite culture.</li></ul>Do Not Apply If<ul><li>You have never worked in a hybrid role.</li><li>You require extensive training or onboarding.</li><li>Your spoken English is weak.</li><li>You struggle to operate independently under high-pressure deadlines.</li></ul>How to Apply: Your application must clearly list hybrid roles, foreign client exposure, and examples of team coordination (meetings, progress checks, daily task management). Note: Please Fill up the Google Form in attached link to continue with your application process. https://forms.gle/dNoQsdPndp77RXjP7Job Type: Full-timePay: Rs50,000.00 - Rs80,000.00 per monthWork Location: In person

Executive Assistant (Hybrid)

DESRI

<div>
 
 About DESRI
 
 
 
 DESRI (formerly D. E. Shaw Renewable Investments) is a market-leading owner and operator of renewable energy projects throughout the United States. We have acquired or developed approximately 11.9 gigawatts of contracted capacity across a portfolio of over 80 renewable energy projects in 24 states. DESRI is run by a dynamic team with offices located at New York, Denver, and Hyderabad (India).
 
 
 
 About The Role
 
 
 
 We are looking for a talented candidate to join the India office of DESRI, i.e., DESRI India Private Limited, based in Hyderabad, India. The candidate will be part of DESRI&rsquo;s Executive Assistant team which works in close collaboration with teams based in the U.S, Hyderabad, as well as external parties. You&rsquo;ll be working during U.S business hours.
 
 
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Provide administrative and operational support to senior executives while actively engaging in business processes.
 </li>
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 Cross-functional coordination for supporting the company&rsquo;s signatory process through document routing, quality checks, and signature allocation.
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 Manage daily calendars for senior U.S.-based executives and coordinating firmwide meetings across time zones.
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 Assist with expense submissions (Workday experience a plus), travel logistics, and visitor arrangements; organizing internal events and leadership visits.
 </li>
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 Maintain effective communication and recordkeeping, including archiving recordings and managing holiday communications.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 A bachelor&rsquo;s/master&rsquo;s degree with 1-3 years of professional experience as an executive assistant.
 </li>
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 Proven mastery of the Microsoft Office specifically Outlook and Excel.
 </li>
 <li>
 Excellent written and verbal communication skills, stakeholder management skills, organizational skills, problem solving skills, and an eye for detail.
 </li>
 <li>
 Excel at working both independently and as part of a team, managing multiple projects simultaneously, and handling confidential information with utmost discretion.
 </li>
 <li>
 Accustomed to having ownership over their work product, adept at managing their time, and have a willingness to learn.
 </li>
 </ul>
</div>

Analyst/Senior Analyst - Executive Assistant

Advertium Technologies Co. L.L.C

Role: Executive Assistant to Founder Office Location: Barsha Heights, Dubai (Onsite) Reports to: Founder Work Mode: Full-time, onsite with flexibility for extended hours & travel This role currently requires a male candidate due to specific operational and travel-related requirements. Role SummaryWe are seeking a highly organized and proactive Executive Assistant to support our Founder and leadership team in Dubai. Key Responsibilities 1. Calendar, Meetings & Travel· Manage and prioritize a complex, multi-time-zone calendar.· Organize high-level meetings, prepare agendas, and ensure material readiness.· Plan and execute end-to-end travel (flights, visas, accommodation, transport).· Draft, review, and manage executive correspondence with confidentiality. 2. Stakeholder & Regulatory Coordination· Act as the Founder’s representative with senior clients, government authorities, and international teams, fostering credible and professional relationships.· Build and maintain strong relationships with internal and external partners.· Manage stakeholder reporting, ensuring timely updates to leadership.· Oversee compliance requirements and license renewals, ensuring 100% adherence to UAE Mainland and Free Zone regulations. 3. Documentation, Personal and Investment Management· Develop polished reports, dashboards, and presentations for leadership.· Ensure all submissions, renewals, and related documentation are completed on time.· Maintain accurate, up-to-date records of all personal and family documents.· Manage the founder’s UAE investment portfolio, maintaining regular contact with the respective POCs to ensure everything is monitored and updated. 4. Business Operations and Agency Coordination· Work closely with team leads and external agencies on Facebook’s media buying business, staying updated on spends, trends, and allocations while making sure timely payments are released to the agencies.· Support day-to-day office operations including payments, bills, contracts, and upkeep of company assets. Tools & Software· Productivity: Google Workspace, MS Office Suite, Notion & AI Tools (Like ChatGPT)· Project/Task Management: Zoho 1, Smartsheet (or equivalent)· Transcription/Notes: Fireflies, Otter AI (or similar)

Infina Health

We are a US-based transportation (ambulance, wheelchairs, taxi, and vehicle maintenance company). We are searching for the executive admin assistant to the CEO and Director of the company. We are a rapidly growing organization with multiple locations.This is a remote position and the individual will be required to work US EST (New York).<ul><li>Must be able to use Excel, Powerpoint, and Word</li><li>Must be able to speak, write, and read English with a near fluent level</li><li>Must be hard working and willing to go above and beyond</li><li>Must be able to manage multiple responsibilities</li><li>Is able to handle high pressure environment</li><li>Has attention to detail</li></ul>Job Type: Full-timePay: Rs55,000.00 - Rs75,000.00 per monthApplication Question(s):<ul><li>Have you worked remotely before?</li><li>This position is overnight (6pm to 3am PKT). Can you work those hours?</li></ul>Experience:<ul><li>admin assistant: 5 years (Preferred)</li></ul>Language:<ul><li>English fluently (Preferred)</li></ul>Job Type: Full-timePay: Rs55,000.00 - Rs75,000.00 per monthWork Location: Remote

Executive Assistant - Remote

ISG Intelligent Systems Group

<div>
 We are seeking a
 
 highly organized, tech-savvy Executive Secretary &amp; Assistant
 
 to support the CEO in managing daily operations, schedules, communications, and technology-related initiatives.
 
 
 The ideal candidate will have
 
 strong organizational and communication skills in both Arabic and English
 
 , and be familiar with
 
 software project management, IT systems, and remote team coordination
 
 .
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Act as the primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Manage the CEO&rsquo;s calendar, meetings, appointments, and travel plans efficiently.
 </li>
 <li>
 Prepare and organize reports, project updates, and presentations for management meetings.
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 Support the CEO in managing software development and IT-related projects, ensuring deadlines and deliverables are met.
 </li>
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 Coordinate and follow up with technical teams, developers, testers, and other departments.
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 Assist in planning and tracking projects, milestones, and progress using tools like Trello, Asana, or Jira.
 </li>
 <li>
 Maintain strict confidentiality and handle sensitive information with discretion.
 </li>
 <li>
 Draft, translate, and proofread correspondence and documents in Arabic and English.
 </li>
 <li>
 Ensure timely communication, task follow-ups, and daily/weekly status reports to the CEO.
 </li>
 <li>
 Handle basic software testing coordination, reporting issues, and collecting feedback.
 </li>
 <li>
 Support in researching new tools, software, and technology solutions that improve productivity and project management.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Skills
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Information Technology, or a related field.
 </li>
 <li>
 Minimum 2 years of experience as an Executive Assistant, Project Coordinator, or similar role (preferably in a tech or software environment).
 </li>
 <li>
 Excellent command of Arabic and English (spoken and written).
 </li>
 <li>
 Strong knowledge of IT concepts, software projects, and testing processes.
 </li>
 <li>
 Proficiency with Microsoft Office, Google Workspace, and project management tools (Asana, Trello, Jira, Notion, etc.).
 </li>
 <li>
 Ability to manage time, prioritize tasks, and meet deadlines in a remote environment.
 </li>
 <li>
 High level of integrity, discretion, and professionalism.
 </li>
 <li>
 Excellent organizational, analytical, and problem-solving skills.
 </li>
 <li>
 Strong communication and interpersonal skills, able to work with multi-cultural, distributed teams.
 </li>
 </ul>
</div>

Executive Secretary & Assistant to CEO (Online / Remote)

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