executive sales assistant

Kay Search Group

<div>
 
 
 Position:
 
 
 
 Senior Executive Assistant (Global Consulting Firm)
 
 
 
 Location:
 
 New York, NY (Hybrid)
 
 
 
 Company:
 
 Globally Recognized Consulting and Financial Firm
 
 
 
 Comp Package:
 
 Base salary to $105K, Paid Overtime, Full Benefits, Bonus, 401K, Health Club Discounts
 
 
 
 Summary for Senior Executive Assistant
 
 
 
 We&rsquo;re seeking a Senior EA to support leaders within a global consulting and financial advisory environment. This role is ideal for a highly organized professional who thrives in a collaborative, hybrid workplace and enjoys operating at the center of a fast-moving, knowledge-driven firm. You&rsquo;ll handle complex administrative responsibilities, manage confidential information with discretion, and play a key role in keeping executives and project teams operating efficiently. A learning mindset, strong ownership, and exceptional attention to detail are essential.
 
 
 
 Key Responsibilities for Senior Executive Assistant
 
 
 <ul>
 <li>
 Provide high-level administrative support to multiple executives, including calendar management, travel coordination, and expense processing.
 </li>
 <li>
 Support monthly billing activities by reviewing narratives, preparing invoices, and tracking accounts receivable.
 </li>
 <li>
 Assist with client-engagement documentation, conflict checks, and the organization of correspondence and project files.
 </li>
 <li>
 Coordinate internal and client meetings, firm events, and business-development materials.
 </li>
 <li>
 Draft, proofread, and format correspondence and documents with precision.
 </li>
 <li>
 Mentor junior administrative staff and help lead training and development sessions.
 </li>
 <li>
 Maintain effective administrative systems and uphold confidentiality across all workstreams.
 </li>
 </ul>
 
 
 Requirements for Senior Executive Assistant
 
 
 <ul>
 <li>
 5+ years of executive assistant or administrative experience; experience in law firm, consulting, financial services required.
 </li>
 <li>
 Excellent communication skills, professionalism, and sound judgment.
 </li>
 <li>
 Ability to manage competing priorities in a fast-paced, deadline-driven setting.
 </li>
 <li>
 Strong proficiency in Microsoft Office with the ability to learn firmwide tools quickly.
 </li>
 <li>
 Exceptional organizational skills and a detail-oriented, proactive approach.
 </li>
 <li>
 Demonstrated initiative, service orientation, and strong business acumen.
 </li>
 <li>
 Paralegal experience is a plus; high school diploma or equivalent required.
 </li>
 </ul>
 
 
</div>

Senior Executive Assistant (Global Consulting Firm)

shades by design

Position SummaryThe Executive Design Assistant provides high-level administrative, creative, and technical support to the Owner and Lead Sales Executive. This role is pivotal in ensuring seamless coordination across all sales-related activities&mdash;from managing client communications and proposals to supporting material selections and representing the Owner in client-facing design interactions.This position requires a strong balance of sales organization, design understanding, and client engagement, with the ability to read and interpret architectural and design documents. Because Shades By Design works closely with architects, interior designers, and builders, a background in interior design or architecture, along with a solid understanding of fabrics, materials, and specifications, is highly valuable.The Executive Design Assistant plays a key role in the owner&rsquo;s workflow by managing design tasks, supporting the sales process, maintaining organization, and preparing high-quality materials for client presentations. The right candidate enables the Owner to operate efficiently by taking ownership of day-to-day design and sales support responsibilities.Core PurposeTo elevate the Owner&rsquo;s sales and client experience process by providing exceptional organization, aesthetic understanding, and proactive support&mdash;ensuring every client receives timely communication, accurate information, and confidence in Shades By Design&rsquo;s expertise.Key ResponsibilitiesDesign &amp; Technical Support<ul><li>Assist in design development, product specification, and material selection.</li><li>Review and interpret architectural drawings, elevations, and floor plans.</li><li>Create and prepare design assets for client presentations, including mood boards, sample boards, and visual layouts.</li><li>Request, track, organize, and maintain fabric and finish samples.</li><li>Conduct job site visits on behalf of the Owner for sales and design purposes only (e.g., verifying space conditions, confirming finishes, or reviewing floor plans with clients or trade partners).</li><li>Participate in showroom, client, or trade presentations to support design discussions.</li></ul>Sales Process Support<ul><li>Prepare, refine, and organize quotes and proposals in coordination with the Owner.</li><li>Manage lead follow-ups, appointment confirmations, and sales documentation.</li><li>Track and ensure timely responses to all client and trade partner communications.</li><li>Produce detailed meeting summaries outlining design direction, materials, and next steps.</li><li>Support the Owner in nurturing trade relationships with architects, designers, and builders.</li><li>Assist with client presentations and communication to ensure clarity in design intent and product specifications.</li></ul>Organization &amp; Coordination<ul><li>Manage the Owner&rsquo;s schedule and prepare all materials ahead of appointments.</li><li>Maintain accurate, up-to-date CRM records for all client interactions and project details.</li><li>Keep project folders, shared files, and design documentation highly organized.</li><li>Prepare complete handoff packages for Project Managers once proposals are signed.</li><li>Support showroom activity and trade-related design presentations as needed.</li></ul>Qualifications &amp; Skills<ul><li>Background in Interior Design, Architecture, or related field (highly preferred).</li><li>Ability to read and interpret architectural drawings and design documents.</li><li>Strong understanding of fabrics, materials, and design principles.</li><li>Exceptional organization and time-management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in CRM systems, Microsoft Office, and Google Workspace.</li><li>Creative, resourceful, proactive, and capable of working independently</li></ul>Job Type: Full-timePay: $25.00 - $28.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Design / Architecture or Related Field : 2 years (Required)</li><li>Architectural Drawings: 1 year (Required)</li><li>Fabrics / Interior Finishes: 1 year (Preferred)</li><li>Communication skills: 3 years (Required)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>Work Location: In person

Executive Design Assistant - Window Treatments Company

Candidzone

Executive assistanceJob Overview:We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative and strategic support. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling confidential information, and ensuring seamless daily operations.Key Responsibilities:<ul><li>Manage the calendar, schedule meetings, and coordinate travel arrangements.</li><li>Manage meetings and deals on behalf.</li><li>Prepare reports, presentations, and correspondence on behalf.</li><li>Serve as the primary liaison between the (CEO/GM/Director) and clients.</li><li>Maintain and organize confidential documents and records.</li><li>Oversee the coordination of company events, executive meetings, and follow-up tasks.</li><li>Manage email correspondence, phone calls, and meeting agendas, meeting notes efficiently.</li></ul>Requirements:<ul><li>Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.</li><li>Exceptional organizational and multitasking skills in a fast-paced environment.</li><li>Excellent written and verbal communication skills in English are required.</li><li>High level of discretion and professionalism in handling confidential matters.</li><li>Proficiency in Microsoft Office and Google Suite.</li><li>Ability to work independently, anticipate needs, and problem-solve proactively.</li><li>Flexibility with working hours as per business requirements.</li><li>Driving license with a vehicle.</li></ul>Driving license is must and need to be in Qatar with Valid QID and NOCApply Now :- Send CV to whatsapp +97430662111Job Types: Full-time, Permanent

Hiring Now :- Executive assistance

Elba Jewelry Design Center

We are seeking a reliable, organized, and proactive Part-Time Executive Assistant to support our leadership team. The ideal candidate is detail-oriented, an excellent communicator, and able to manage multiple tasks with professionalism and confidentiality.Responsibilities<ul><li>Manage executive calendars, appointments, and scheduling</li><li>Organize and prioritize emails, communications, and follow-ups</li><li>Prepare and edit documents, reports, presentations, and meeting materials</li><li>Assist with travel arrangements, itineraries, and logistics</li><li>Coordinate meetings, conference calls, and special events</li><li>Maintain organized filing systems and digital records</li><li>Conduct research and compile information as needed</li><li>Support executives with personal or administrative tasks as assigned</li><li>Communicate on behalf of executives with internal and external stakeholders</li><li>Assist with project coordination and task tracking</li></ul>Qualifications<ul><li>3+ years experience as an Executive Assistant, Administrative Assistant, or similar role</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication abilities</li><li>Proficiency with Microsoft Office, Google Workspace, and other productivity tools</li><li>Ability to work independently, prioritize tasks, and meet deadlines</li><li>High level of professionalism and discretion with confidential information</li><li>Strong attention to detail and problem-solving abilities</li><li>Strong communication skill in English is a must.</li></ul>Preferred Skills<ul><li>Experience in a fast-paced or startup environment</li><li>Familiarity with project management tools such as Asana, Trello, or Slack</li><li>Basic bookkeeping or CRM experience</li></ul>Schedule &amp; Work Environment<ul><li>Part-time position (20&ndash;25 hours per week)</li><li>Fixed schedule; occasional availability for urgent requests may be required</li><li>Remote</li></ul>Job Type: Part-timePay: &#8377;20,000.00 - &#8377;25,000.00 per monthExpected hours: 20 &ndash; 25 per weekExperience:<ul><li>executive assistant: 3 years (Required)</li><li>jewelry/fashion industry: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Shift availability:<ul><li>Night Shift (Required)</li></ul>Work Location: Remote

Part-time Executive Assistant

The Arts Club Dubai

<div><div>ABOUT US<div></div><div> 
The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners. 
 
It is the first international outpost of the celebrated and historical private members&rsquo; club, established in 1863 in Mayfair, London. The Club&rsquo;s membership is a growing community of like-minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield. 
 
A lifestyle for our members. 
 
The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.</div><div></div><div> 
The Arts Club Dubai unveils an amazing opportunity for a talented artisan to join our passionate and creative team. 
The Executive Assistant provides comprehensive, high-level administrative and organizational support to C-suite executives, including the CEO, CFO. Acting as a trusted partner, the Executive Assistant ensures the smooth management of executive operations, communications, and strategic priorities. This role is integral in optimizing executive productivity, facilitating seamless coordination across departments, and managing sensitive information with the utmost discretion, accuracy, and professionalism.
WHAT WILL YOU DO
Your main duties and responsibilities are:
Executive Support<ul>
<li>Provide dedicated administrative support to the CEO, CFO, including proactive calendar management, scheduling, and coordination of internal and external meetings.</li>
<li>Serve as the primary liaison and point of contact between executives, senior leadership, and key stakeholders.</li>
<li>Prepare, draft, and manage correspondence, reports, presentations, and briefing materials on behalf of the executive team.</li>
<li>Ensure the executives are well-prepared for meetings by compiling agendas, supporting documents, and post-meeting follow-up on action items.</li>
</ul>Operational Coordination<ul>
<li>Plan, organize, and manage complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li>
<li>Maintain organized records of documents, contracts, and reports to ensure accuracy, confidentiality, and easy accessibility.</li><li>
Coordinate and support the planning of corporate events, off-site meetings, and internal functions for the executive office.</li>
<li>Oversee administrative processes such as expense reporting, attendance tracking, and procurement for the executive office.</li>
</ul>Project and Communication Management
<ul><li>Support the execution of strategic initiatives and special projects, conducting research and preparing reports or presentations as required.</li>
<li>Facilitate effective communication within the executive office and across departments, ensuring alignment and timely dissemination of information.</li>
<li>Maintain strict confidentiality and discretion in handling all business, personnel, and strategic matters.</li>
</ul><div>Additional Responsibilities</div><div></div><div> 
<ul>
<li>Demonstrate professionalism, integrity, and discretion at all times, representing the company&rsquo;s values and standards of excellence.</li>
<li>Maintain a high standard of personal appearance and conduct, serving as a role model within the organization.</li>
<li>Attend required meetings, briefings, and training sessions as directed by management.</li>
<li>Contribute to continuous improvement by proactively suggesting enhancements to processes, systems, and office efficiency.</li>
<li>Collaborate effectively with colleagues across departments to ensure seamless operations and exceptional service delivery.</li> 
</ul><div></div> 
<div>WHAT WE ARE LOOKING FOR</div></div></div><div></div><div> 
The successful candidate will have the following experience and skills:</div><div></div><div> 
<ul>
<li>Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role supporting C-suite executives.</li>
<li>Exceptional organizational, time management, and multitasking skills with the ability to manage competing priorities.</li>
<li>Strong written and verbal communication skills, with professional business correspondence etiquette.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.</li>
<li>Demonstrated ability to exercise sound judgment, discretion, and confidentiality.</li>
<li>Experience in complex scheduling and international travel coordination.</li>
<li>Bachelor&rsquo;s degree preferred; equivalent experience may be considered.</li> 
</ul></div><div></div> 
<div>THE BENEFITS 
 
The Arts Club Dubai is offering a competitive and attractive remuneration and benefits package. 
</div></div>
INDBOH</div>

Executive Assistant to C-Suite Executives

Venus Group

Job description:Job Title: Marketing Executive Assistant to DirectorLocation: Lahore Reporting To: Director Salary Range: PKR 55,000 &ndash; 75,000 per month Experience Required: Minimum 2 yearsJob PurposeWe are seeking a dynamic and detail-oriented Marketing Executive Assistant who possesses excellent written and spoken English skills and a strong understanding of marketing principles. The ideal candidate will support the Director by managing schedules, preparing marketing proposals, coordinating communication, and assisting in the execution of marketing-related tasks.Key Responsibilities1. Communication &amp; Documentationa. Draft and edit marketing proposals, presentations, campaign briefs, and business emails in clear, professional English.b. Prepare meeting agendas, minutes, and action plans related to marketing projects and collaborations.c. Handle confidential marketing and strategic documents with discretion and accuracy.2. Calendar &amp; Schedule Managementa. Maintain and manage the Director&rsquo;s calendar, appointments, and deadlines. b. Arrange and confirm meetings, calls, and reminders proactively. c. Coordinate with internal and external stakeholders for scheduling purposes.3. Travel &amp; Logisticsa. Develop detailed travel plans and itineraries, including flight schedules, hotel bookings, and ground transportation.b. Manage travel expenses and documentation.c. Handle last-minute changes in travel or meeting schedules efficiently.<ul><li>Plan travel for marketing events, conferences, or client meetings.</li><li>Handle last-minute changes in travel or event schedules efficiently.</li></ul>4. Administrative Supporta. Assist in preparing marketing reports, competitive analyses, and social media content calendars.b. Coordinate with marketing vendors, agencies, and partners.c. Help track deadlines for campaigns, product launches, or creative deliverables.d. Organize and maintain electronic and physical marketing files.Requirements<ul><li>Bachelor&rsquo;s degree in Marketing, Business Administration, Mass Communication, or a related field.</li><li>Minimum 2 years of experience in a similar role as a Marketing Assistant, Executive Assistant in a marketing department, or related field.</li></ul>Skills &amp; Competencies<ul><li>Exceptional written and verbal communication skills in English.</li><li>Strong understanding of marketing terminology and processes.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to draft marketing proposals, campaign briefs, and reports.</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Discretion and professionalism in handling confidential information.</li><li>Ability to work independently and prioritize tasks effectively.</li><li>Attention to detail and proactive problem-solving skills.</li><li>Ability to draft marketing proposals, campaign briefs, and reports.</li><li>Familiarity with marketing tools or platforms (e.g. Google Workspace, Canva, social media management tools) is a plus.</li></ul>Job Type: Full-timePay: Rs55,000.00 - Rs75,000.00 per monthWork Location: In person

Marketing Executive Assistant to Director

Trowers & Hamlins

<div>
 
 Trowers &amp; Hamlins is a City-led, international and national law firm with over 170 partners and 1000 staff. With offices across the UK, Middle East and Asia. Our global footprint is further enhanced by our strategic partnership with Interlaw which works to facilitate our management of multi-jurisdictional matters. We have leading practices in Corporate, Litigation, Tax, Banking and Finance, Real Estate and Private Wealth.
 
 
 
 
 
 We've always been proud of our commitment to equity, diversity and inclusion and value the variety of our partnership. We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. Our strategic direction is shaped by a desire to grow our business in a way that is responsible and sustainable and has the principles of ESG at its core, guiding the way we operate firmwide.
 
 
 
 
 
 Are you ready to take on a pivotal role as a Business Co-ordinator / Executive Assistant? We are seeking a dynamic applicant to support our newly-established office in Saudi Arabia.
 
 
 
 
 
 
 The Role
 
 
 
 
 
 
 In the role of Business Co-ordinator / Executive Assistant, you will:
 
 
 
 
 <ul>
 <li>
 Arrange client meetings and manage client contact information in the CRM system.
 </li>
 <li>
 Support marketing initiatives and new business generation.
 </li>
 <li>
 Conduct research and analysis for presentations and discussions.
 </li>
 <li>
 Assist in drafting communications for external and internal bulletins.
 </li>
 <li>
 Manage general administration tasks including diary management and travel arrangements.
 </li>
 <li>
 Updates on key initiatives and collating content for the firm's annual client-facing reports
 </li>
 </ul>
 
 
 
 
 
 The Candidate
 
 
 
 
 
 
 The ideal Business Co-ordinator / Executive Assistant will have:
 
 
 
 
 <ul>
 <li>
 Ambition and a career-focused mindset.
 </li>
 <li>
 Excellent interpersonal skills and the ability to build relationships.
 </li>
 <li>
 Commercial acumen and analytical skills.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Excellent communication skills in Arabic and English, both verbal and written.
 </li>
 <li>
 Organisational skills and the ability to manage competing demands.
 </li>
 <li>
 A creative and innovative approach to problem-solving.
 </li>
 </ul>
 
 
 
 
 Trowers &amp; Hamlins is an equal opportunities employer and values equity, diversity and inclusion. All applications will be considered on merit and the applicant's suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender, Race, Disability and Religion.
 
 
 
 
 
 If you require any further information on any of our vacancies or would like to discuss any adjustments or additional support that you might need either during the recruitment process or after the offer stage, please feel free to contact our recruitment team on recruit@trowers.com
 
 
 
 
 
 As part of our firm recruitment policy our candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate.
 
</div>

Business Co-ordinator / Executive Assistant

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