executive sales assistant

Better Newpapers, Inc.

Job Overview We are seeking a dynamic and highly organized Executive Personal Sales Assistant to provide comprehensive support to the President of a media company. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling a wide range of administrative tasks with professionalism and enthusiasm. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. The candidate will also need sales and marketing skills as well as management skills when dealing with employees. This position offers an exciting opportunity to be an integral part of a management and sales from the corporate level.Responsibilities<ul><li>Manage and maintain detailed calendars using Microsoft Outlook Calendar and Google Drive, scheduling appointments, meetings, and travel arrangements efficiently.</li><li>Provide Sales and Marketing assistance.</li><li>Provide executive administrative support by preparing correspondence, reports, presentations, and proofreading documents to ensure accuracy and professionalism.</li><li>Coordinate projects and events from inception to completion, including initial sales contact and logistics.</li><li>Manage office operations including filing systems, front desk duties, multi-line phone systems, and office supply inventory to maintain a productive work environment.</li><li>Deliver exceptional customer service by answering inquiries via phone or email with professional phone etiquette while maintaining confidentiality.</li></ul>Experience<ul><li>Proven experience as an executive personal assistant or in a similar administrative role with a strong background in office management.</li><li>Demonstrated expertise in sales and marketing.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and office equipment such as multi-line phones and fax machines.</li><li>Excellent organizational skills with the ability to multitask effectively in a fast-paced environment while maintaining attention to detail.</li><li>Prior experience providing personal assistant support including calendar management, travel arrangements, and personal errands is highly desirable.</li><li>Exceptional communication skills with professional phone etiquette and customer service orientation to foster positive interactions at all levels of the organization. This role is perfect for motivated individuals eager to contribute their organizational talents while supporting executive leadership in a vibrant workplace environment!</li></ul>Pay: $34,000.00 - $40,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Executive Personal Sales Assistant

Client First Management Consultancy

We are looking for a proactive and organized Executive Assistant cum Lead Generator to support our (COO). The ideal candidate will manage the COO&rsquo;s calendar, schedule meetings, handle administrative tasks, and generate leads for sales.Key Responsibilities:<ul><li>Manage and maintain the COO&rsquo;s calendar, appointments, and travel schedules.</li><li>Arrange and coordinate meetings, including preparation of agendas and minutes.</li><li>Handle confidential documents and communications with discretion.</li><li>Provide administrative support such as filing, correspondence, and follow-ups.</li><li>Liaise with internal teams and external stakeholders on behalf of the COO.</li><li>Assist in tracking tasks, projects, and deadlines to ensure timely completion.</li><li>Perform other administrative duties as required.</li><li>Generate leads from Linkedin and arrange meetings</li></ul>Requirements:<ul><li>Minimum 1 year of experience as an Executive Assistant/lead generator or in a similar administrative role.</li><li>Excellent communication skills in Hindi and English (both written and spoken).</li><li>Strong organizational and time-management skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Ability to handle multiple tasks and work under pressure.</li><li>Must hold own visa and be currently based in Dubai.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Please confirm your Visa type.</li></ul>Language:<ul><li>Hindi (Preferred)</li><li>English (Preferred)</li></ul>Work Location: In person

Executive Assistant cum Lead Generator

Lighthouse Point Pizza LLC

Part-Time Operations /Executive AssistantCandidate must be located near Grand Rapids, MIWe operate a few small businesses, including a small handful of pizza restaurants, , a few rental properties, and a trucking business. I&rsquo;m seeking a part-time Admin support / Executive Assistant to provide both personal and business support, helping with day-to-day organization, communication, and follow-through. The majority of the work can be completed remotely, though there may be occasional local tasks.This role includes personal task support as well as business operations support. I&rsquo;m often pulled in many different directions, so having someone on the back end who ensures tasks do not slip through the cracks is critical. The role is focused on organization, judgment, and follow-up, not just task execution.If candidate has a passion for marketing and sales growth, this could be a dual position with more hours.Responsibilities- Manage personal &amp; business email inbox, draft responses, and flag priorities- Assist with personal and professional administrative tasks- Manage paperwork and business correspondence (mail and email)- Handle company phone calls with vendors and service providers- Coordinate scheduling, follow-ups, and loose ends- Provide general administrative and operations support-Local errandsIdeal candidate- Prior experience as an executive assistant, office manager, or similar role preferred- Comfortable handling sensitive and confidential information- Good judgment and knows when to ask before acting- Strong organizational skills to manage projects and deadlines- Diligent with follow-ups to ensure vendors and partners meet deadlines- Proficient with Excel, Word, and Adobe Acrobat Pro- Available via phone and email with reasonable response timesDetails- Part-time, approximately 15 hours per week to start- Opportunity to grow over time, If you are able to wear multiple hats this could easily expand into a larger role.- Hourly, depending on experience- Mostly remote with some local tasksJob Type: Part-timePay: From $3,000.00 per hourWork Location: Hybrid remote in Grand Rapids, MI 49599

Part-Time Operations/Executive Assistant

Amazon Web Services

<div><h2 class="jobSectionHeader">DESCRIPTION</h2><div>
The AWS Global Sales Technology (AGS Tech) organization is looking for an exceptionally driven, resourceful and proactive Executive Assistant. You will be part of a collaborative, customer-obsessed, fast-moving global organization and working with technical teams such as Solutions Architects and Customer Solutions Managers. 
 
This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. The right candidate will have a strong sense of ownership, bias for action, and be able to work accurately when under pressure to meet tight deadlines. You will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as leadership offsites and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. In this role, you&rsquo;ll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community. 
 
The Executive Assistant will collaborate with various business partners in associated departments, as well as other Executive Assistants across the multiple global stakeholder teams within AWS Global Sales and AWS. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility. 
 
Key job responsibilities 
<ul><li>Expertly own and manage a complex executive calendar, scheduling across global time zones.</li><li>Own domestic and international travel; craft detailed, efficient travel itineraries that optimize time and productivity.</li><li>Conceptualize and execute a diverse range of team events, from social gatherings to large-scale staff meeting agendas, global team meetings, and off-sites.</li><li>Exercise sound judgment when handling confidential matters and communications in an ambiguous environment.</li><li>Track and help drive completion of key deliverables and following up on outstanding items.</li><li>Work with other assistants throughout the org and across the rest of the company.</li><li>Responsible for space planning of the WW AGS Tech organization</li><li>Play a leadership role with the AGS Tech EA team.</li></ul> 
A day in the life 
The AWS Global Sales (AGS) NAMER Tech organization is a global, cross-functional team supporting Amazon's sales initiatives across North America. 
 
About the team 
Diverse Experiences 
 
AWS values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn&rsquo;t followed a traditional path, or includes alternative experiences, don&rsquo;t let it stop you from applying. 
 
Why AWS? 
 
Amazon Web Services (AWS) is the world&rsquo;s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating &mdash; that&rsquo;s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses. 
 
Inclusive Team Culture 
 
AWS values curiosity and connection. Our employee-led and company-sponsored affinity groups promote inclusion and empower our people to take pride in what makes us unique. Our inclusion events foster stronger, more collaborative teams. Our continual innovation is fueled by the bold ideas, fresh perspectives, and passionate voices our teams bring to everything we do. 
 
Mentorship &amp; Career Growth 
 
We&rsquo;re continuously raising our performance bar as we strive to become Earth&rsquo;s Best Employer. That&rsquo;s why you&rsquo;ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional. 
 
Work/Life Balance 
 
We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there&rsquo;s nothing we can&rsquo;t achieve.</div><h2 class="jobSectionHeader">
BASIC QUALIFICATIONS</h2><ul><li>5+ years of senior level leadership support experience</li><li>Experience with executive level calendar management</li><li>Experience with domestic or international travel coordination</li><li>Experience leading process improvements</li></ul><h2 class="jobSectionHeader">
PREFERRED QUALIFICATIONS</h2><ul><li>7+ years of senior level leadership support experience</li><li>Experience in a fast-paced, high-tech company</li><li>Experience working with large global teams</li></ul> 
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. 
 
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner. 
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits. 
USA, MA, Boston - 74,200.00 - 129,800.00 USD annually 
USA, NY, New York - 81,600.00 - 142,800.00 USD annually 
USA, VA, Herndon - 74,200.00 - 129,800.00 USD annually</div>

Executive Assistant, AGS Tech, AGS Tech

Snowflake

<div><div>At Snowflake, we are powering the era of the agentic enterprise. To usher in this new era, we seek AI-native thinkers across every function who are energized by the opportunity to reinvent how they work. You don&rsquo;t just use tools; you possess an innate curiosity, treating AI as a high-trust collaborator that is core to how you solve problems and accelerate your impact. We look for low-ego individuals who thrive in dynamic and fast-moving environments and move with an experimental mindset &mdash; who rapidly test emerging capabilities to discover simpler, more powerful ways to deliver results. At Snowflake, your role isn't just to execute a function, but to help redefine the future of how work gets done.<div>
EXECUTIVE ASSISTANT, GTM - SALES SPECIALIST</div>
Menlo Park, CA
Snowflake is looking for an experienced Executive Assistant to join our GTM - Sales Specialist organization.
As an Executive Assistant, you&rsquo;re at the center of the team&rsquo;s business operations and activities, and are relied upon to keep the team moving in a positive, forward direction. You are organized, dependable and able to keep up with changing business needs - using your understanding to strategically support and prioritize your team&rsquo;s projects. You also have communication skills needed to interact with a variety of people and job functions including customers, partners and vendors. The ideal candidate will thrive in a fast-paced environment, proactively solving problems, and helping executives effectively scale the business by providing structure and organization.
RESPONSIBILITIES:<ul><li>
Effectively manage complex calendars for Sales Specialists, prioritizing strategic scheduling.</li><li>
Manage complex travel and expenses across 4 leaders; process all expenses and reimbursements; manage schedules with internal and external stakeholders.</li><li>
Create, organize and maintain team resources to include: mailing lists, folders, drives so that information is easily-accessible and well-organized.</li><li>
Clearly communicate through transparent and clear comms that keep teams informed and aligned, such as note taking in a staff meeting, building strategic agendas, tracking action items, and All Hands.</li><li>
Collaborating and providing guidance and feedback, while building and clarifying admin team processes and best practices with lead Executive Assistants across the GTM and company.</li><li>
Coordinate team building activities and events, as well as managing and coordinating the content and flow of large scale meetings such as All Hands, QBRs and leadership reviews.</li><li>
Manage complex international travel and strategic event logistics.</li></ul> 
SKILLS &amp; EXPERIENCE:<ul><li>
Proven ability to prioritize and manage multiple tasks in an extremely fast-paced environment with a large volume of requests.</li><li>
Experience identifying gaps and then initiating, implementing systems that address them.</li><li>
Extreme attention to detail, organized and responsive.</li><li>
Strong interpersonal and communication skills.</li><li>
IT and AI savvy</li><li>
Ability to partner cross functionally with all levels of management</li><li>
Embrace and spread the Snowflake culture which revolves around our values.</li></ul> 
We&rsquo;re looking for people who share our passion for ground-breaking technology and want to create a lasting future for you and Snowflake.
Every Snowflake employee is expected to follow the company&rsquo;s confidentiality and security standards for handling sensitive data. Snowflake employees must abide by the company&rsquo;s data security plan as an essential part of their duties. It is every employee's duty to keep customer information secure and confidential.
Snowflake is growing fast, and we&rsquo;re scaling our team to help enable and accelerate our growth. We are looking for people who share our values, challenge ordinary thinking, and push the pace of innovation while building a future for themselves and Snowflake.
How do you want to make your impact?
For jobs located in the United States, please visit the job posting on the Snowflake Careers Site for salary and benefits information: careers.snowflake.com
The following represents the expected range of compensation for this role:<ul><li>
The estimated base salary range for this role is $102,000 - $133,300.</li><li>
Additionally, this role is eligible to participate in Snowflake&rsquo;s bonus and equity plan.</li></ul>
The successful candidate&rsquo;s starting salary will be determined based on permissible, non-discriminatory factors such as skills, experience, and geographic location. This role is also eligible for a competitive benefits package that includes: medical, dental, vision, life, and disability insurance; 401(k) retirement plan; flexible spending &amp; health savings account; at least 12 paid holidays; paid time off; parental leave; employee assistance program; and other company benefits.
To comply with pay transparency requirements and other statutes, you can notify us if you believe that a job posting is not compliant by completing this form.</div></div>

Executive Assistant, GTM - Sales Specialist

Tivity Health

<div>
 
 Description/Responsibilities
 
 
 
 The Executive Assistant provides high-level administrative and operational support to the President and select members of the Executive Team. This role is responsible for managing complex calendars and travel, handling confidential correspondence, coordinating meetings and executive events, and supporting special projects critical to the organization&rsquo;s success. The Executive Assistant serves as a trusted partner and representative of the President, both internally and externally.
 
 
 This position requires sound judgment, discretion, and the ability to work independently while managing competing priorities in a fast-paced environment. The Executive Assistant ensures the President is well informed and prepared for all commitments and proactively identifies issues of significance that require executive awareness.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage a highly dynamic executive calendar, including scheduling, prioritization, and preparation.
 </li>
 <li>
 Coordinate travel arrangements, itineraries, and related materials, which may require coordination with other executive, client or Board engagements
 </li>
 <li>
 Prepare, review, and manage confidential correspondence, documents, and reports.
 </li>
 <li>
 Serve as a primary point of contact for internal and external stakeholders on behalf of the President and Executive Team members.
 </li>
 <li>
 Support executive meetings, including site coordination, agenda preparation, materials and meal logistics, and follow-up as needed.
 </li>
 <li>
 Process invoices and expense reports in a timely and accurate manner.
 </li>
 <li>
 Research, compile, and analyze information for executive decision-making and meetings.
 </li>
 <li>
 Lead and support special projects as assigned, exercising independent judgment and discretion.
 </li>
 <li>
 Maintain the highest standards of professionalism, confidentiality, and attention to detail.
 
 
 </li>
 </ul>
 Core Competencies
 
 
 <ul>
 <li>
 Exceptional organizational and administrative skills with strong attention to detail.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Strong judgment, professionalism, and commitment to confidentiality.
 </li>
 <li>
 Ability to prioritize and manage multiple responsibilities effectively.
 </li>
 <li>
 Comfortable working with senior executives, board members, and diverse stakeholders.
 </li>
 <li>
 Proactive, self-directed, and adaptable in a changing environment.
 </li>
 <li>
 Team-oriented with a strong service mindset.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred; equivalent experience may be considered.
 </li>
 <li>
 Minimum of five years of experience supporting C-suite executives or Presidents.
 </li>
 <li>
 Proven experience coordinating executive off-sites, board meetings, and complex logistics.
 </li>
 <li>
 Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
 </li>
 <li>
 Ability to work flexible hours as needed to support executive priorities.
 </li>
 <li>
 Willingness to travel occasionally in support of company initiatives.
 
 
 </li>
 </ul>
 Office Locations: Chandler, AZ and Franklin, TN. (Remote option available for the right candidate).
 
 
 The salary range for this opportunity is $82,300 to $100,000. Compensation depends on several factors: qualifications, skills, competencies, and experience.
 
 
 Tivity Health offers a robust benefits package, which includes a competitive salary, company bonus potential, medical, dental, vision, 401k with match, generous paid time off, free gym membership to over 13,000 fitness locations in the US, and other great benefits.
 
 
 7518
 
 
 
 About Tivity Health&reg; Inc.
 
 
 
 Tivity Health, Inc. is a leading provider of healthy life-changing solutions, including SilverSneakers&reg;, ForeverFit&reg;, and WholeHealth Living&reg;. We help adults improve their health and support them on life's journey by providing access to in-person and virtual physical activity, social and mental enrichment programs, as well as a full suite of physical medicine and integrative health services. Our suite of services support health plans, employers, health systems and providers nationwide as they seek to reduce costs and improve health outcomes. Learn more at TivityHealth .
 
 
 Tivity Health is an equal employment opportunity employer and is committed to a proactive program of diversity development.  Tivity Health will continue to recruit, hire, train, and promote into all job levels without regard to race, religion, gender, marital status, familial status, national origin, age, mental or physical disability, sexual orientation, gender identity, source of income, or veteran status.
 
 
</div>

Executive Assistant, Executive Leadership - Chandler AZ, Franklin TN, or remote opportunity

Leeds Professional Resources

Overview Join a dynamic, global organization as an Executive Assistant, where your organizational prowess and proactive approach will empower senior leadership and streamline daily operations. This role offers an exciting opportunity to be at the heart of a thriving international enterprise, providing vital administrative support that keeps the executive team focused on strategic priorities. Your energy, attention to detail, and exceptional communication skills will be instrumental in managing complex schedules, coordinating projects, and ensuring seamless office functionality across multiple regions.Responsibilities<ul><li>Provide comprehensive executive administrative support to senior leaders, including calendar management using tools like Microsoft Outlook Calendar and Google Workspace.</li><li>Coordinate and organize high-level meetings, conferences, and events with meticulous attention to detail, including venue arrangements, catering, and technical setups.</li><li>Manage travel arrangements such as booking flights, accommodations, transportation, and preparing detailed itineraries to ensure smooth logistics.</li><li>Handle correspondence with professionalism via multi-line phone systems and email, demonstrating excellent phone etiquette and customer service skills.</li><li>Assist with project coordination by tracking deadlines, preparing reports, proofreading documents, and transcribing meeting notes accurately.</li><li>Support personal assistant responsibilities when needed by managing personal appointments or errands for executives to optimize their productivity.</li></ul>Qualifications<ul><li>Proven experience as an executive assistant in a large global company is required. Bachelor's degree is required.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and office management software such as DocuSign.</li><li>Exceptional organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting.</li><li>Outstanding communication skills with professional phone etiquette and customer service orientation.</li><li>Ability to handle sensitive information discreetly while maintaining high levels of confidentiality.</li></ul>Pay: $80,000.00 - $85,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant- Global Company

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