executive sales assistant

Lighthouse Point Pizza LLC

Part-Time Operations /Executive AssistantCandidate must be located near Grand Rapids, MIWe operate a few small businesses, including a small handful of pizza restaurants, , a few rental properties, and a trucking business. I&rsquo;m seeking a part-time Admin support / Executive Assistant to provide both personal and business support, helping with day-to-day organization, communication, and follow-through. The majority of the work can be completed remotely, though there may be occasional local tasks.This role includes personal task support as well as business operations support. I&rsquo;m often pulled in many different directions, so having someone on the back end who ensures tasks do not slip through the cracks is critical. The role is focused on organization, judgment, and follow-up, not just task execution.If candidate has a passion for marketing and sales growth, this could be a dual position with more hours.Responsibilities- Manage personal &amp; business email inbox, draft responses, and flag priorities- Assist with personal and professional administrative tasks- Manage paperwork and business correspondence (mail and email)- Handle company phone calls with vendors and service providers- Coordinate scheduling, follow-ups, and loose ends- Provide general administrative and operations support-Local errandsIdeal candidate- Prior experience as an executive assistant, office manager, or similar role preferred- Comfortable handling sensitive and confidential information- Good judgment and knows when to ask before acting- Strong organizational skills to manage projects and deadlines- Diligent with follow-ups to ensure vendors and partners meet deadlines- Proficient with Excel, Word, and Adobe Acrobat Pro- Available via phone and email with reasonable response timesDetails- Part-time, approximately 15 hours per week to start- Opportunity to grow over time, If you are able to wear multiple hats this could easily expand into a larger role.- Hourly, depending on experience- Mostly remote with some local tasksJob Type: Part-timePay: From $3,000.00 per hourWork Location: Hybrid remote in Grand Rapids, MI 49599

Part-Time Operations/Executive Assistant

Amazon Web Services

<div><h2 class="jobSectionHeader">DESCRIPTION</h2><div>
The AWS Global Sales Technology (AGS Tech) organization is looking for an exceptionally driven, resourceful and proactive Executive Assistant. You will be part of a collaborative, customer-obsessed, fast-moving global organization and working with technical teams such as Solutions Architects and Customer Solutions Managers. 
 
This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. The right candidate will have a strong sense of ownership, bias for action, and be able to work accurately when under pressure to meet tight deadlines. You will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as leadership offsites and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. In this role, you&rsquo;ll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community. 
 
The Executive Assistant will collaborate with various business partners in associated departments, as well as other Executive Assistants across the multiple global stakeholder teams within AWS Global Sales and AWS. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility. 
 
Key job responsibilities 
<ul><li>Expertly own and manage a complex executive calendar, scheduling across global time zones.</li><li>Own domestic and international travel; craft detailed, efficient travel itineraries that optimize time and productivity.</li><li>Conceptualize and execute a diverse range of team events, from social gatherings to large-scale staff meeting agendas, global team meetings, and off-sites.</li><li>Exercise sound judgment when handling confidential matters and communications in an ambiguous environment.</li><li>Track and help drive completion of key deliverables and following up on outstanding items.</li><li>Work with other assistants throughout the org and across the rest of the company.</li><li>Responsible for space planning of the WW AGS Tech organization</li><li>Play a leadership role with the AGS Tech EA team.</li></ul> 
A day in the life 
The AWS Global Sales (AGS) NAMER Tech organization is a global, cross-functional team supporting Amazon's sales initiatives across North America. 
 
About the team 
Diverse Experiences 
 
AWS values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn&rsquo;t followed a traditional path, or includes alternative experiences, don&rsquo;t let it stop you from applying. 
 
Why AWS? 
 
Amazon Web Services (AWS) is the world&rsquo;s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating &mdash; that&rsquo;s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses. 
 
Inclusive Team Culture 
 
AWS values curiosity and connection. Our employee-led and company-sponsored affinity groups promote inclusion and empower our people to take pride in what makes us unique. Our inclusion events foster stronger, more collaborative teams. Our continual innovation is fueled by the bold ideas, fresh perspectives, and passionate voices our teams bring to everything we do. 
 
Mentorship &amp; Career Growth 
 
We&rsquo;re continuously raising our performance bar as we strive to become Earth&rsquo;s Best Employer. That&rsquo;s why you&rsquo;ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional. 
 
Work/Life Balance 
 
We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there&rsquo;s nothing we can&rsquo;t achieve.</div><h2 class="jobSectionHeader">
BASIC QUALIFICATIONS</h2><ul><li>5+ years of senior level leadership support experience</li><li>Experience with executive level calendar management</li><li>Experience with domestic or international travel coordination</li><li>Experience leading process improvements</li></ul><h2 class="jobSectionHeader">
PREFERRED QUALIFICATIONS</h2><ul><li>7+ years of senior level leadership support experience</li><li>Experience in a fast-paced, high-tech company</li><li>Experience working with large global teams</li></ul> 
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. 
 
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner. 
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits. 
USA, MA, Boston - 74,200.00 - 129,800.00 USD annually 
USA, NY, New York - 81,600.00 - 142,800.00 USD annually 
USA, VA, Herndon - 74,200.00 - 129,800.00 USD annually</div>

Executive Assistant, AGS Tech, AGS Tech

SVN Parke Group

Job Summary We are seeking a dynamic and highly organized Brokerage / Executive Assistant to support our executive team and facilitate smooth operational workflows within our brokerage firm. This role offers an exciting opportunity to be at the heart of a fast-paced, client-focused environment, providing essential administrative support, project coordination, and office management. The ideal candidate will demonstrate exceptional multitasking abilities, proactive problem-solving skills, and a passion for delivering outstanding service. Join us to contribute to our success while enjoying a collaborative and energetic workplace that values your expertise and growth.Duties<ul><li>Provide general administrative support to the Company President and brokerage team within a growing commercial real estate company involved in brokerage, property management, and maintenance.</li><li>Provide comprehensive administrative support, including calendar management, appointment scheduling, and email correspondence handling using Google Workspace.</li><li>Assist with project coordination tasks, ensuring timely completion of deliverables and effective communication among team members.</li><li>Manage office operations efficiently by overseeing filing systems, data entry, and document proofreading to maintain accuracy and organization.</li><li>Coordinate event planning activities such as client meetings, seminars, or team-building events, handling logistics from venue booking to material preparation.</li><li>Support personal assistant duties including travel arrangements, personal scheduling, and managing multi-line phone systems with professional phone etiquette.</li><li>Maintain excellent customer service standards by greeting visitors, answering inquiries via phone or email.</li><li>Handle clerical responsibilities such as filing, data entry, transcription, and document signing through platforms like DocuSign to ensure seamless workflow continuity.</li></ul>Skills<ul><li>Proven experience in office management or administrative roles within a brokerage or corporate setting.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and data entry software.</li><li>Excellent communication skills demonstrated through phone etiquette and professional correspondence.</li><li>Experience with event planning and project coordination to ensure successful execution of company initiatives.</li><li>Familiarity with multi-line phone systems and calendar management tools like Google Calendar.</li><li>Demonstrated ability to handle confidential information discreetly while providing executive administrative support. Join us as a Brokerage / Executive Assistant if you thrive in energetic environments that challenge your organizational talents while offering opportunities for professional growth!</li></ul>Pay: $23.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Brokerage / Executive Assistant

Khazna Data Centers

<div>
 
 Since 2012,
 
 Khazna
 
 has become the
 
 leading wholesale data center provider in the Middle East and North Africa
 
 , delivering reliable and scalable infrastructure to support the region&rsquo;s growing digital ecosystem.
 
 
 
 
 
 We are seeking an
 
 Executive Assistant
 
 to join us and serve as a dedicated strategic partner and administrative lead for a senior executive. The primary goal is to maximize the executive&rsquo;s efficiency by managing complex operational tasks, streamlining communications and overseeing specialized projects. The EA acts as a high-level liaison between the executive and internal/external stakeholders, ensuring that the office runs seamlessly and strategic priorities are met.
 
 
 
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 
 
 Complex Calendar &amp; Schedule Management
 
 
 <ul>
 <li>
 
 Strategic Scheduling:
 
 Own the executive&rsquo;s calendar, resolving conflicts and prioritizing meetings based on business needs.
 </li>
 <li>
 
 Gatekeeping:
 
 Serve as the primary point of contact, managing the executive&rsquo;s time and access.
 </li>
 <li>
 
 Travel Logistics:
 
 Plan and book all travel, including transport, lodging, and detailed itineraries.
 </li>
 </ul>
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 
 Writing &amp; Editing:
 
 Draft and polish emails, memos, and announcements on behalf of the executive.
 </li>
 <li>
 
 Bridge-Building:
 
 Act as a link between the executive and their team to ensure instructions are clear and tasks are tracked.
 </li>
 <li>
 
 Meeting Support:
 
 Set agendas, take minutes, and follow up on action items to ensure goals are met.
 </li>
 </ul>
 
 
 Projects &amp; Information
 
 
 <ul>
 <li>
 
 Project Tracking:
 
 Support special projects by managing deadlines and coordinating with other departments.
 </li>
 <li>
 
 Discretion:
 
 Handle confidential business and personnel information with total privacy.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 QUALIFICATIONS &amp; COMPETENCIES:
 
 
 <ul>
 <li>
 5+ years of experience providing support at the executive level (C-suite, VP, or Senior Director).
 </li>
 <li>
 Bachelor&rsquo;s degree preferred, or equivalent professional experience.
 </li>
 <li>
 Expert proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 
 Proactive Anticipation:
 
 The ability to stay two steps ahead, identifying potential issues and solving them before they reach the executive.
 </li>
 <li>
 
 Exceptional Communication:
 
 Strong verbal and written skills with the ability to interact confidently with all levels of the organization.
 </li>
 <li>
 
 Adaptability:
 
 Comfort working in a fast-paced environment with shifting priorities and high-pressure deadlines.
 </li>
 <li>
 
 Professional Judgment:
 
 The ability to make independent decisions regarding the executive's time and resources with minimal supervision.
 </li>
 </ul>
 
 
</div>

Executive Assistant (Immediate Joiner)

Lambent

<div>
 
 Entrepreneur in the Inland Empire seeks reliable, proactive Executive &amp; Personal Assistant to support day-to-day operations while helping grow an expanding business. This is a part-time, hybrid role with flexible hours based on active projects, with strong potential to increase hours or transition into a full-time position over time. This position is ideal for someone who enjoys building structure, supporting a growing company, and wearing multiple hats in a dynamic environment.
 
 
 
 
 
 
 
 
 Requirements
 
 
 &middot; Prior experience as an Executive Assistant, Personal Assistant, or Administrative Coordinator
 
 
 &middot; Strong organizational and time-management skills
 
 
 &middot; Comfortable working independently with minimal oversight
 
 
 &middot; Excellent written and verbal communication skills
 
 
 &middot; Tech-savvy (Google Workspace, Microsoft Office, project management tools)
 
 
 &middot; Detail-oriented with strong follow-through
 
 
 &middot; Professional, discreet, and adaptable
 
 
 &middot; Reliable transportation for occasional in-person needs
 
 
 
 
 
 Responsibilities
 
 
 &middot; Manage calendar, scheduling, and meeting coordination
 
 
 &middot; Draft and respond to emails and correspondence
 
 
 &middot; Prepare meeting materials, agendas, and follow-up notes
 
 
 &middot; Track tasks, deadlines, and key business priorities
 
 
 &middot; Assist with project coordination and workflow management
 
 
 &middot; Proficient in data analytics and invoices
 
 
 &middot; Conduct research (vendors, marketing opportunities, tools, partnerships)
 
 
 &middot; Help implement systems to improve organization and efficiency
 
 
 &middot; Support light bookkeeping, invoicing, or expense tracking as needed
 
 
 &middot; Assist with travel planning and itinerary preparation
 
 
 &middot; Handle occasional personal errands or appointments
 
 
 &middot; Support organization of documents and records
 
 
 &middot; Maintain organized digital filing systems
 
 
 &middot; Coordinate with vendors and service providers
 
 
 &middot; Provide ad hoc support as new projects arise
 
 
 
 
 
 
 
 
 20 hrs/week (may vary)
 
 
 Hybrid: combination of remote and in-person
 
 
 $50/hr
 
</div>

Part-time Executive/Personal Assistant to Cosmetics Start-up Entrepreneur

Galen College of Nursing

<div>At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we&rsquo;ve dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.
That same passion for excellence in the classroom extends to our offices. At Galen, you&rsquo;ll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.
If you&rsquo;re looking for a career where you can make a difference, grow professionally, and be part of a caring team, we&rsquo;d love for you to apply for the Sr Executive Administrative Assistant position today!
Click here to learn more about Galen!
Position Overview:
As a Sr Executive Administrative Assistant at Galen College of Nursing, you will provide advanced executive administrative and operational support to C suite and Executive Vice President leaders. Manages complex workflows, executive materials, and high stakes communications while supporting strategic and board level initiatives. Operates with a high degree of autonomy and discretion, serving as a trusted representative of executive leadership and exercising independent judgment on matters with organizational impact.
Key Responsibilities:<ul><li>
Manage complex executive calendars, travel, and workflow coordination across multiple, competing priorities, with full authority to commit to meeting requests and calendar decisions on behalf of executives without prior approval.</li><li>
Serve as executive proxy for operational and coordination decisions in the executive&rsquo;s absence, exercising final judgment on matters of scheduling, stakeholder access, and communication prioritization.</li><li>
Anticipate executive needs and proactively resolve scheduling, logistical, or operational conflicts by independently assessing impact, urgency, and organizational priorities.</li><li>
Independently determine appropriate escalation, disclosure, or response for sensitive and confidential communications involving board members, regulators, or external partners, acting on behalf of executive leadership as appropriate.</li><li>
Prepare executive-level reports, dashboards, briefing materials, and presentations that inform leadership decision-making and strategic discussions.</li><li>
Draft, edit, and manage executive correspondence and communications, representing executive leadership in internal and external interactions with professionalism and discretion.</li><li>
Coordinate executive, board, and senior leadership meetings, including agenda development, material preparation, and follow-up actions to ensure accountability and execution.</li><li>
Support board and senior leadership meeting preparation and logistics, including managing confidential materials and communications requiring advanced judgment.</li><li>
Serve as a central point of coordination between executives, leadership teams, and key internal or external stakeholders to ensure alignment and continuity.</li><li>
Collaborate closely with other executive administrative team members to ensure seamless coverage, consistency, and continuity of executive support.</li><li>
Where applicable, oversee or guide junior administrative staff, or manage resources and vendor relationships supporting executive operations, within established authority and budget parameters.</li></ul>
Position Requirements:<ul><li>
10+ years of administrative experience, including at least 5 years supporting senior executives or C suite leaders</li><li>
Bachelor&rsquo;s degree or equivalent combination of education and experience</li><li>
Advanced proficiency in Microsoft Office and collaboration tools</li><li>
Exceptional writing, organizational, and problem-solving skills</li><li>
Demonstrated ability to exercise independent judgment, manage confidential information, and act with discretion on matters of significant consequence</li></ul>
Benefits
At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:<ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.</li><li>
Free counseling services and resources for emotional, physical, and financial well-being</li><li>
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)</li><li>
Employee Stock Purchase Plan with 10% off HCA Healthcare stock</li><li>
Family support through fertility and family building benefits with Progyny and adoption assistance.</li><li>
Referral services for children, elders, and pet care, home and auto repair, event planning, and more.</li><li>
Consumer discounts through Abenity.</li><li>
Retirement readiness, rollover assistance services, and preferred banking partnerships.</li><li>
Education assistance (tuition, student loan, certification support, dependent scholarships).</li><li>
Colleague recognition program.</li><li>
Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).</li><li>
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul>
Learn more about Employee Benefits.
Note: Eligibility for benefits may vary by location.
Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE).
Galen&rsquo;s Compassionate Care Model Values<ul><li>
Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential.</li><li>
Character: I act with integrity and compassion in all I do.</li><li>
Accountability: I own my role and accept responsibility for my actions.</li><li>
Respect: I value every person as an individual with unique contributions worthy of consideration.</li><li>
Excellence: I commit myself to the highest level of quality in everything I do.</li></ul>
Learn more about our vision and mission.
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:
Sr Executive Administrative Assistant
Galen College of Nursing</div>

Sr Executive Administrative Assistant

NFP Corp

<div><h3 class="jobSectionHeader">Executive Assistant &ndash; Remote</h3>
Springfield, IL, US 
<div></div>
Who We Are:
NFP, an Aon company, is a multiple Best Places to Work award winner in Business Insurance who has also earned the WORK180 employer endorsement. We are an organization of consultative advisors and problem solvers. We help companies and individuals around the globe address their most significant risk, workforce, wealth management and retirement challenges through custom solutions and a people-first approach. To learn more, please visit: https://www.NFP.com.
Summary: The Executive Assistant is responsible for enhancing a top performing Producer&rsquo;s effectiveness by performing a wide variety of complex, diverse, sensitive and confidential administrative functions while providing overall gate-keeping and information management support.
Essential Duties and Responsibilities:
<ul><li>Act as gatekeeper to the Producer, understanding priorities in the organization.</li>
<li>Maintain heavy, complex and frequently changing calendar.</li>
<li>Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation, and arranging lodging and meeting accommodations.</li>
<li>Coordinate meetings and appointments as directed by the Regional President, reserving meeting space, and preparing the conference room with audio-visual technology as needed.</li>
<li>Provide high level administrative support to the Producer.</li>
<li>Schedule all internal and external meetings and coordinates logistics for meetings/lunches.</li>
<li>Coordinate all aspects of appointments, meetings, and conference calls.</li>
<li>Prepare and review materials and correspondence for meetings.</li>
<li>Compile and modify presentations, spreadsheets, and other various documents.</li>
<li>Handle all confidential business matters and works independently on special assignments.</li>
<li>Answer and screen incoming phone calls and places calls as directed.</li>
<li>Handle personal matters as necessary.</li>
<li>Participate in regular departmental meetings and training and development sessions as directed.</li>
<li>Commitment to culture requires a demonstration of professionalism, accountability, customer/client focus, and teamwork</li>
<li>Facilitate all aspects of the meeting prep process, coordinating with all necessary departments to gather and compile appropriate materials that will lead to a successful meeting.</li>
<li>Provide a bridge for smooth, accurate communication between the Producer&rsquo;s office and internal departments; demonstrating leadership to maintain credibility, trust and support.</li>
<li>Execute occasional marketing campaigns as directed by Producer in conjunction with Marking Department.</li></ul> 
Knowledge, Skills, and/or Abilities:
To perform this job successfully, must be able to perform each essential duty satisfactorily. Must also have expert level communication skills and strong decision making ability is essential. Must have the ability to interact diplomatically and professionally, while maintaining the highest level of confidentiality. The ability to work independently and multi-task is crucial. Exceedingly well organized, flexible and able to prioritize in a fast paced environment is key. The ability to manage multiple priorities: several calendar requests to ensure each meeting is given the proper prioritization. Must be a power user in Microsoft Outlook, Word and PowerPoint, and proficient in Excel. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
<ul><li>Bachelor&rsquo;s Degree with 3 years experience as an Executive Assistant, preferably in Financial Services or Insurance.</li>
</ul>What We Offer:
We&rsquo;re proud to offer a competitive salary, PTO &amp; paid holidays, 401(k) with match, exclusive discount programs, health &amp; wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others. The base salary range for this position is $62,000 &ndash; $95,000. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.
NFP and You&hellip; Better Together!
NFP is an inclusive Equal Employment Opportunity employer.</div>

Executive Assistant - Remote

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