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executive secretary

Sharaka Holdings

The Executive Secretary for Baraha Town, a Sharaka Holdings subsidiary, provides vital administrative support to senior management, ensuring smooth operations and effective communication. Key responsibilities include managing schedules, coordinating meetings, handling correspondence, and supporting project initiatives.Prior experience supporting executives in the real estate, shopping mall, retail, or mixed-use development sectors is highly preferred, as it brings valuable industry context and enhances the ability to navigate the demands of a dynamic business environment.Qualifications<ul><li>Bachelor&rsquo;s Degree in Business Administration or a recognized Professional Secretarial Certification</li><li>5&ndash;7 years of relevant experience, with a minimum of 5 years serving as an Executive Secretary to senior management</li><li>Proven proficiency in business writing, including emails, letters, memos, and official correspondence</li><li>Exceptional calendar management skills and experience coordinating complex meetings and executive-level appointments</li><li>Strong command of MS Office applications, particularly Word, Excel, PowerPoint, and Outlook</li><li>Demonstrated ability to handle travel arrangements, including itinerary planning, bookings, and logistics for senior executives</li><li>Bilingual proficiency (English and Arabic preferred) is required to effectively support a diverse team and clientele</li><li>Previous experience supporting executives within the real estate, retail, shopping mall, or mixed-use development sectors is preferred.</li></ul>Job Types: Full-time, Permanent <div id='job-id'>Job Id: 4oDP6MVTLpBHqv1JsAGlLoZlMkYcHwIU8ZfUCFuQDCd4lsGmAz+hhybkNKShE4qrIerSAlUjOFG/FkLJE1XE80yDkzXykTUiW0Iv4oAsVfWrbP1vdaaBJF4=</div>

Executive Secretary

Rowwad Advisory & Business Solutions

<div>
 
 
 Company Description
 
 
 
 Rowwad Advisory &amp; Business Solutions is a leading company that excels in business development, backed by experts in feasibility studies, and strategic and technical consultancies. We provide valuable advice in management, marketing, digital transformation consultancy, performance and quality assessment, risk management, and strategic planning. Our clients value our exceptional services and expertise, along with our commitment to knowledge and technology excellence. We strive to share knowledge to better serve our partners and have achieved success by adapting to economic challenges and changing market needs.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role for an Executive Secretary located in Doha, Qatar. The Executive Secretary will perform a range of clerical and administrative tasks to support the company&rsquo;s executives. Responsibilities include coordinating schedules, managing communications, handling company secretarial work, offering executive administrative assistance, and providing excellent customer service.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proficiency in performing clerical tasks and handling administrative duties
 </li>
 <li>
 Strong communication skills
 </li>
 <li>
 Experience in company secretarial work and executive administrative assistance
 </li>
 <li>
 Excellent customer service skills
 </li>
 <li>
 Proficient in using office software and productivity tools
 </li>
 <li>
 Ability to handle confidential information with discretion
 </li>
 <li>
 Excellent organizational and time-management skills
 </li>
 <li>
 Bachelor's degree in Business Administration, Office Management, or related field preferred
 </li>
 </ul>
</div>
 <div id='job-id'>Job Id: cDurmWs2ZIQR8PfAk0QgDdBJ45VY3nBG8IyW3kuLselMiRO+4Bvmo+rmkA6Ic2ecySxEvP7n+/HXXBXZ2YuLfESzwpu0hyc3PQ==</div>

babili group

Executive Secretary (Accounting Background + Email &amp; Attendance Management)Key Responsibilities:<ul><li>Manage and organize daily administrative correspondence.</li><li>Monitor and respond to incoming and outgoing emails.</li><li>Coordinate with internal departments to ensure smooth operations.</li><li>Prepare periodic financial and administrative reports.</li><li>Archive documents, invoices, and financial records.</li><li>Follow up on payments and invoices and ensure documentation accuracy.</li><li>Track and prepare employee attendance and leave reports.</li><li>Manage front desk and welcome visitors and clients professionally.</li><li>Support management in day-to-day executive tasks and office coordination.</li></ul>Qualifications:<ul><li>Diploma or Bachelor's degree in Accounting, Business Administration, or a related field.</li><li>At least 1 year of experience in a similar role.</li><li>Proficiency in Microsoft Office, especially Excel, Outlook, and Word.</li><li>Strong written and verbal communication skills.</li><li>Excellent time management, organization, and multitasking abilities.</li><li>Fluent in Arabic and good command of English.</li></ul>Job Type: Full-time <div id='job-id'>Job Id: x331swx/fugeN8yNG7R1TOvjMNgLovqcQeL3MIWtb2R37YJG6nuIEsrs7JORfOIL8l6mbvJ8698cSumtgw0KVoh75GHLqGK2Q6VA5JkmRi/k8y9Miq4YGsw=</div>

Alhamal Trading and Contracting W.L.L

Executive SecretaryProvides comprehensive administrative and organizational support to the CEO. This role involves managing schedules, coordinating meetings, handling communications, preparing documents, and ensuring the smooth operation of the executive office. Act as a central point of contact for internal and external stakeholders, often managing confidential information with discretion.Here's a more detailed breakdown of typical responsibilities:Administrative Support:<ul><li>Calendar Management:</li></ul>Scheduling appointments, meetings, and travel arrangements for the CEO, prioritizing commitments and managing conflicts.<ul><li>Communication:</li></ul>Handling phone calls, emails, and other correspondence, responding to inquiries, and relaying information to relevant parties.<ul><li>Document Preparation:</li></ul>Creating and editing reports, presentations, memos, and other documents, ensuring accuracy and professional presentation.<ul><li>Meeting Coordination:</li></ul>Scheduling and organizing meetings, preparing agendas and materials, taking minutes, and following up on action items.<ul><li>Travel Arrangements:</li></ul>Making travel arrangements, including flights, accommodations, and transportation, and creating detailed itineraries.<ul><li>Record Keeping:</li></ul>Maintaining organized files, databases, and records, both physical and electronic, ensuring confidentiality and easy retrieval of information.<ul><li>Event Planning:</li></ul>Assisting with the planning and execution of events, conferences, and other functions.<ul><li>Office Management:</li></ul>Managing office supplies, equipment, and other administrative tasks to ensure the smooth functioning of the executive office.Communication and Liaison:<ul><li>Internal Communication:</li></ul>Serving as a point of contact between the CEO and other employees, facilitating communication and information flow.<ul><li>External Communication:</li></ul>Managing communication with external stakeholders, such as clients, partners, and vendors, representing the CEO professionally.<ul><li>Confidentiality:</li></ul>Handling sensitive and confidential information with discretion and maintaining a high level of professionalism.Other Responsibilities:<ul><li>Research and Analysis:</li></ul>Conducting research, compiling data, and preparing reports to support decision-making and strategic planning.<ul><li>Special Projects:</li></ul>Assisting with special projects as assigned by the CEO, including research, report writing, event coordination, and other tasks.<ul><li>Problem Solving:</li></ul>Identifying and resolving administrative issues and challenges, often independently and with minimal supervision.Requirements:* Graduate of any bachelor&rsquo;s degree* Excellent English &amp; Arabic communication skills* Excellent time management skills* With Valid QID and NOC* Salary is up to QR 4,500* Can join immediatelyJob Types: Full-time, Permanent <div id='job-id'>Job Id: HpDm7uHba5FZpwtqjLmGwAk1dusduyX4r7Z4gvEsKq4xUS4K1H0uVWeHmRJJDcAeajLSGtu0cHnvmAu/tVGHuKMDb+NujYDa9O9SJ5ex1QpLTQoYuLZlgbo=</div>

People Dynamics

Executive SecretaryKey Responsibilities:<ul><li>Calendar and Schedule Management: Meticulously manage complex calendars, schedule appointments, meetings (internal and external), and coordinate conference calls, often across multiple time zones.</li><li>Correspondence and Communication: Draft, proofread, and manage emails, letters, memos, and other communications on behalf of the executive. Screen phone calls, take messages, and redirect inquiries as appropriate.</li><li>Meeting Support: Prepare agendas, compile meeting materials, attend meetings, take accurate minutes, and follow up on action items to ensure timely completion.</li><li>Travel Arrangements: Plan and coordinate intricate travel itineraries, including flights, accommodations, transportation, and visa requirements.</li><li>Document Management: Maintain highly organized electronic and physical filing systems, ensuring confidentiality and easy retrieval of important documents, reports, and records.</li><li>Financial Administration: Assist with expense reports, invoice processing, and basic bookkeeping tasks, maintaining accurate financial records.</li><li>Office Management: Ensure the executive office is well-stocked with supplies, manage incoming and outgoing mail, and handle general administrative tasks.</li><li>Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.</li><li>Liaison: Act as a key point of contact and liaison between the executive and internal staff, external clients, and other stakeholders.</li><li>Project Support: Provide administrative support for special projects, conduct research, and prepare presentations or reports as assigned.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Are you willing to work on split shift ( 11AM to 3PM / 6PM to 10PM)?</li></ul> <div id='job-id'>Job Id: hLVYsIg2832Sa0OYfuU1J11WnYMFMeowNY4owXMgPYcDDW4A48ySMEe9E2VmA1oCJ4BhWagHG+g+ecyWnyNaviahQR6fliOeouKOaC6pwk8ls6igebJ5WE++l3+5Yw==</div>

Executive Secretary (Male)

Confidential Government or Semi-government Entity

<div>
 
 
 Objective:
 
 
 
 The Executive Assistant is responsible for managing the Executive Director&rsquo;s calendar, correspondence, and official documentation while ensuring the smooth coordination of meetings and engagements.
 
 
 
 
 
 
 Roles &amp; Responsibilities:
 
 
 <ul>
 <li>
 Manage the Executive Director&rsquo;s calendar by scheduling meetings, appointments, and engagements, ensuring optimal time management and prioritization
 </li>
 <li>
 Handle incoming and outgoing correspondence for the ED, drafting responses and managing communication channels to ensure timely responses
 </li>
 <li>
 Prepare, organize, and maintain official documents, memos, and reports for the ED, ensuring confidentiality and accuracy in document handling
 </li>
 <li>
 Organize and coordinate logistics for the ED&rsquo;s meetings, including scheduling, agenda preparation, and document distribution
 </li>
 <li>
 Monitor the ED&rsquo;s inbox, prioritizing emails, drafting responses, and flagging urgent matters requiring immediate attention
 </li>
 <li>
 Maintain an updated contact list of key stakeholders, ensuring seamless communication and efficient coordination
 </li>
 <li>
 Coordinate domestic and international travel arrangements for the ED, including booking flights, accommodations, and ground transportation, while ensuring efficient itineraries and travel compliance
 </li>
 <li>
 Maintain confidentiality and discretion in handling sensitive executive matters and documents
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field
 </li>
 <li>
 Minimum 5 years of experience in executive assistance, office administration, or a related role
 </li>
 <li>
 Experience in calendar management, executive communication, document handling, and travel coordination
 </li>
 </ul>
 
 
</div>
 <div id='job-id'>Job Id: U0EW3HLRNZG47tRpD6M9hhsvX76D5Sktv1L+FOPPHMi9+8caV8l6OELmMgZbbyhhXU2wVCaM+AAOlII44XR81BvZSCl45lw/cg==</div>

Qureos

WE'RE HIRING &ndash; EXECUTIVE SECRETARY 
Location: Doha, Qatar 
Availability: Immediate Joiner 
 
Key Responsibilities: 
Manage and coordinate the calendar, meetings, and appointments of the GM 
Prepare confidential correspondence, reports, and executive presentations 
Handle calls, emails, and communications on behalf of top management 
Attend meetings and take accurate minutes 
Coordinate with internal departments and external parties 
Maintain strict confidentiality and uphold professional conduct 
Perform day-to-day administrative and clerical support for executive operations 
 
Key Requirements: 
Minimum 5 years&rsquo; experience as an Executive Secretary 
Must be presentable, professional, and well-groomed 
Excellent English communication skills (Arabic is a plus) 
Proficient in MS Office (Word, Excel, PowerPoint, Outlook) 
Highly organized with strong attention to detail 
Ability to multi-task and perform under pressure 
Strong interpersonal skills and a proactive attitude 
Previous experience in a corporate or executive-level office is essential 
Transferable visa with NOC is mandatory 
Currently based in Qatar and available to join immediately 
 
Note: Only candidates meeting the above criteria and currently available in Qatar will be contacted. <div id='job-id'>Job Id: Br/mYt/+yHgkQyoU8BVBZJZcjn67J+1wW/uIS+EQ9CSwgZuzIhbmCkp2m7L9CFuBm1ipd47DWv1F2sRqpQM3ylXD89xltnIhmIrBVcX943pmmLgZSSy3Bo9bHCvhUm9vjPiONFSkCEc6aRCmmnUVapVrkP961S86/xA=</div>

Executive Secretary - Darwish Interserve Facility Managemen

Explore 174+ Executive secretary in Doha, Qatar Jobs  this August. Find roles across top companies and apply now to boost your career.

174 executive secretary jobs IN Doha, Qatar Jobs

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary (Male)

Executive Secretary

Executive Secretary - Darwish Interserve Facility Managemen