secretary

admin assistant

administration executive Jobs in Doha Qatar

administration executive

administrative assistant Jobs in Doha Qatar

administrative assistant

senior administrator & office coordinator Jobs in Doha Qatar

senior administrator & office coordinator

executive secretary

QD-SBG Construction

<div>
 
 
 Position: Executive Secretary
 
 
 
 
 Location: Lusail
 
 
 
 
 
 
 
 Position Overview:
 
 
 
 We are seeking a highly organized, efficient, and proactive Executive Secretary to provide comprehensive administrative and secretarial support to the department. The role focuses on ensuring smooth daily operations, managing documentation, coordinating communication, and supporting management with high-quality administrative assistance.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide administrative and clerical support to the department and management team.
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 Manage calendars, schedule meetings, and coordinate appointments.
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 Handle incoming and outgoing correspondence, including emails, letters, memos, and internal communications.
 </li>
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 Maintain and update filing systems, ensuring accuracy, confidentiality, and proper document control.
 </li>
 <li>
 Prepare, format, and edit reports, presentations, and general documentation as required.
 </li>
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 Organize departmental activities, meetings, and follow-ups, ensuring timely coordination.
 </li>
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 Coordinate communication between internal departments and external stakeholders as needed.
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 Track deadlines and ensure timely submission of required documents and reports.
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 Prepare meeting minutes and maintain proper records for future reference.
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 Assist with routine administrative tasks such as data entry, document preparation, and basic review.
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 <li>
 Support the management team with day-to-day operational requirements and administrative tasks.
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in administration, Business, or a related field.
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 Minimum of 3 years of experience as an Executive Secretary or in a similar administrative role.
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 Strong organizational, multitasking, and time-management skills.
 </li>
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 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
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 Excellent written and verbal communication skills.
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 High level of professionalism and ability to maintain confidentiality.
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 Strong attention to detail and accuracy in documentation.
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 Ability to work under pressure, meet deadlines, and manage multiple priorities effectively.
 </li>
 </ul>
 
 
</div>

Executive Secretary

SFAI Qatar

<ul><li>Act as a key communication link between executives and stakeholders.</li><li>Track strategic priorities and follow up on key initiatives.</li><li>Support preparation and coordination of high-level meetings, including those with external or government entities.</li><li>Monitor progress of executive-led projects and ensure deadlines are met.</li><li>Manage executive calendars, schedule meetings, and organize travel arrangements.</li><li>Draft, edit, and proofread official correspondence and documents.</li><li>Maintain organized filing and record-keeping systems, including confidential documents.</li><li>Take meeting minutes and ensure follow-up on assigned action items.</li><li>Handle calls, emails, and incoming requests in a professional manner.</li><li>Provide logistics support for events and internal activities.</li><li>Manage office supplies and support procurement tasks.</li><li>Prepare internal announcements and executive communications.</li><li>Support documentation of reports, analyses, and strategic initiatives.</li><li>Prepare materials for data review and performance evaluation meetings.</li><li>Maintain records related to continuous improvement and risk management processes.</li></ul>Job Type: Full-timePay: QAR12,500.00 - QAR14,500.00 per monthExperience:<ul><li>Executive Secretary : 5 years (Preferred)</li></ul>Language:<ul><li>English &amp; Arabic (Preferred)</li></ul>License/Certification:<ul><li>QID (Preferred)</li></ul>

Gulf Overseas HR Consultancy

We are seeking a highly organized, detail-oriented, and proactive Executive Secretary to provide comprehensive administrative and executive-level support to senior management. The ideal candidate will have a strong background in executive assistance, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. This role requires professionalism, confidentiality, and strong problem-solving abilities.Key Responsibilities<ul><li>Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Draft, review, and edit correspondence, reports, presentations, and official documents.</li><li>Serve as the main point of contact between executives and internal/external stakeholders.</li><li>Coordinate and prepare materials for meetings, including agendas, minutes, and follow-up action items.</li><li>Handle confidential information with a high level of discretion.</li><li>Maintain organized electronic and physical filing systems.</li><li>Monitor and respond to emails on behalf of executives as needed.</li><li>Prepare expense reports, purchase requests, and other administrative documentation.</li><li>Support project coordination, deadlines, and task follow-ups.</li><li>Assist with day-to-day administrative functions to ensure smooth office operations.</li></ul>Qualifications<ul><li>Minimum 4&ndash;5 years of experience in a secretarial or executive assistant role.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational, time-management, and multitasking abilities.</li><li>Ability to work independently and handle multiple priorities.</li><li>High level of professionalism and attention to detail.</li><li>Ability to manage sensitive and confidential information.</li></ul>Preferred Skills<ul><li>Experience supporting senior management or C-suite executives.</li><li>Knowledge of office administration systems and procedures.</li><li>Ability to work under pressure in a fast-paced environment.</li><li>Strong coordination, follow-up, and documentation abilities.</li></ul>Job Type: Full-timePay: From QAR3,000.00 per month

Ariane Real Estate

<div>
 
 * Administrative Support: Provide comprehensive administrative support, including managing calendars, scheduling meetings, arranging travel, preparing documents, and handling correspondence.
 
 
 
 * Communication Management: Serve as the primary point of contact for internal and external stakeholders, screen incoming communications, prioritize requests, and facilitate communication flow between the various departments or individuals.
 
 
 
 * Meeting Coordination: Plan, coordinate, and organize meetings, conferences, and events attended by the CEO/ C level, including preparing agendas, coordinating logistics, taking minutes, and following up on action items
 
 
 
 * Information Management: Maintain accurate and up-to-date records, files, and databases, including confidential information related to the CEO's / C level activities, projects, and contacts.
 
 
 
 * Documentation and Reporting: Prepare and edit reports, presentations, memos, and other documents as requested by the CEO / C level, ensuring accuracy, quality, and adherence to deadlines.
 
 
 
 * Relationship Management: Build and maintain positive relationships with key stakeholders, including board members, senior executives, clients, partners, and external contacts, representing the CEO / C level professionally at all times.
 
 
 
 * Confidentiality and Discretion: Handle confidential and sensitive information with the utmost discretion, integrity, and confidentiality, following company policies and protocols.
 
 
 
 * Project Coordination: Assist in coordinating special projects, initiatives, and strategic priorities led by the CEO / C-Level, providing administrative support, research, and coordination as needed.
 
 
 
 * Follow-Up and Action Items: Track action items, deadlines, and commitments made by the CEO / C Level, ensuring timely follow-up, reminders, and coordination with relevant parties.
 
 
 
 * Continuous Improvement: Identify opportunities for process improvement, efficiency enhancement, and organizational effectiveness within the executive office, contributing to a positive and productive work environment.
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 * Bachelor's degree of Commerce, management or equivalent
 
 
 
 * Proven experience as an executive secretary, executive assistant, or similar role supporting C-level executives.
 
 
 
 * 5+ years of related experience required in working in an executive assistant role supporting C-level executives.
 
 
 
 * Strong organizational skills, attention to detail, and the ability to multitask and prioritize tasks effectively.
 
 
 
 * Excellent written and verbal communication skills, including professional etiquette and diplomacy.
 
 
 
 * Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and digital communication tools.
 
 
 
 * Discretion, integrity, and the ability to handle confidential information with professionalism and sensitivity.
 
 
 
 * Strong problem-solving skills, adaptability, and the ability to work independently and collaboratively in a fast-paced environment.
 
 
 
 
 
</div>

Executive Secretary -  Female

Ariane Holding

* Administrative Support: Provide comprehensive administrative support, including managing calendars, scheduling meetings, arranging travel, preparing documents, and handling correspondence.* Communication Management: Serve as the primary point of contact for internal and external stakeholders, screen incoming communications, prioritize requests, and facilitate communication flow between the various departments or individuals.* Meeting Coordination: Plan, coordinate, and organize meetings, conferences, and events attended by the CEO/ C level, including preparing agendas, coordinating logistics, taking minutes, and following up on action items* Information Management: Maintain accurate and up-to-date records, files, and databases, including confidential information related to the CEO's / C level activities, projects, and contacts.* Documentation and Reporting: Prepare and edit reports, presentations, memos, and other documents as requested by the CEO / C level, ensuring accuracy, quality, and adherence to deadlines.* Relationship Management: Build and maintain positive relationships with key stakeholders, including board members, senior executives, clients, partners, and external contacts, representing the CEO / C level professionally at all times.* Confidentiality and Discretion: Handle confidential and sensitive information with the utmost discretion, integrity, and confidentiality, following company policies and protocols.* Project Coordination: Assist in coordinating special projects, initiatives, and strategic priorities led by the CEO / C-Level, providing administrative support, research, and coordination as needed.* Follow-Up and Action Items: Track action items, deadlines, and commitments made by the CEO / C Level, ensuring timely follow-up, reminders, and coordination with relevant parties.* Continuous Improvement: Identify opportunities for process improvement, efficiency enhancement, and organizational effectiveness within the executive office, contributing to a positive and productive work environment.Requirements:* Bachelor's degree of Commerce, management or equivalent* Proven experience as an executive secretary, executive assistant, or similar role supporting C-level executives.* 5+ years of related experience required in working in an executive assistant role supporting C-level executives.* Strong organizational skills, attention to detail, and the ability to multitask and prioritize tasks effectively.* Excellent written and verbal communication skills, including professional etiquette and diplomacy.* Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and digital communication tools.* Discretion, integrity, and the ability to handle confidential information with professionalism and sensitivity.* Strong problem-solving skills, adaptability, and the ability to work independently and collaboratively in a fast-paced environment.Job Type: Full-timeApplication Question(s):<ul><li>how long is your notice period?</li><li>What is your expected salary ( Full Package)? </li></ul>Experience:<ul><li>Secretarial : 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Secretary - Female

Darwish Interserve WLL

Job DescriptionSummary<ul><li>Provides support for the General Manager and other Departments as required</li><li>Responsible for providing a high level of administrative support by conducting research, preparing reports, handling information requests and performing clerical functions.</li></ul>Responsibilities<ul><li>Coordinates the over all Administrative activities of the GM's office</li><li>Drafts and finalizes correspondence emails on behalf of the GM</li><li>Receives, coordinates and replies to incoming mails, emails and faxes accordingly</li><li>Answers telephone calls, responding to inquiries, taking messages and referring inquiries as appropriate</li><li>Handles company email and send inquiries as per department concerned</li><li>Follows up on agreements / contracts renewals in coordination with legal department.</li><li>Communicates and liases with new agencies of interest to the Business Unit.</li><li>Manages electronic calendar, make appointments and schedule meetings</li><li>Make Travel arrangements and reservations for the GM.</li><li>Performs other related duties/projects as assigned by the GM</li></ul>Skills<ul><li>Proficient in MS Office Software</li><li>Excellent Communication Skills</li><li>Handles confidential and sensitive documents professionally</li><li>Has an in-depth knowledge of office management and basic accounting procedures</li><li>Familiarity with basic research methods and reporting techniques</li><li>Excellent organizational and time management skills</li><li>Excellent negotiator</li><li>Integrity and Confidentiality</li></ul>Job Type: Full-time

Inspire Management Training Center

We are looking for a highly professional and experienced Executive Secretary to support the General Manager. The ideal candidate will have prior experience working directly with senior or top management, excellent organizational and communication skills, and a good understanding of government processes related to construction project approvals.Key Responsibilities:<ul><li>Provide high-level administrative support to the General Manager</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, and correspondence as required</li><li>Handle confidential documents and maintain strict confidentiality</li><li>Liaise with internal departments, clients, and external stakeholders</li><li>Assist in coordinating tasks related to project documentation and approvals</li><li>Communicate with government departments for approvals or related processes</li><li>Track deadlines, follow up on pending actions, and ensure timely completion of tasks</li></ul>Requirements:<ul><li>Proven experience as an Executive Secretary to senior/top-level management</li><li>Strong understanding or experience with government approvals and construction project approval processes is highly preferred</li><li>Excellent verbal and written communication skills in English and Arabic (advantage)</li><li>Highly organized, detail-oriented, and proactive</li><li>Ability to handle multiple tasks with discretion and professionalism</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul>Preferred Qualifications:<ul><li>Previous experience in the construction or engineering industry is an advantage</li><li>Knowledge of local government regulations and approval procedures</li></ul>Job Type: Full-timePay: QAR7,000.00 - QAR10,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>executive assistant: 5 years (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Secretary to General Manager

Explore 274+ Executive secretary in Doha Qatar this December. Find roles across top companies and apply now to boost your career.

274 executive secretary jobs IN Doha Qatar

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary - Female

Executive Secretary - Female

Executive Secretary

Executive Secretary to General Manager