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executive assistant / administrative coordinator

executive secretary

MENA-Water

<div>
 
 Essential Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Ability to arrange board of directors meetings &amp; presentations.
 </li>
 <li>
 Ability to manage travel arrangements.
 </li>
 <li>
 Able to prepare correspondence reports / Emails.
 </li>
 <li>
 Create, transcribe, and distribute meeting agendas and minutes.
 </li>
 <li>
 Following up on the required report from the department managers.
 </li>
 <li>
 Answer telephones and handle them in an appropriate manner.
 </li>
 <li>
 Meet &amp; greet clients and company visitors.
 </li>
 <li>
 Planning/arranging company events if necessary.
 </li>
 <li>
 Taking/preparing minutes of board meetings, sales meetings, etc.
 </li>
 <li>
 Maintaining files for both electronic and hard copies of all necessary documents.
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Excellent oral and written English &amp; Arabic skills are absolutely required; additional language skills are an advantage, especially in French and German.
 </li>
 <li>
 Strong Computer skills (ERP system, MS office).
 </li>
 <li>
 Good organizational skills.
 </li>
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 Pleasant, correct &amp; welcoming attitude.
 </li>
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 Document control and Record maintenance skills.
 </li>
 <li>
 Managing &amp; organizing meetings, reporting, and Interpersonal skills.
 </li>
 <li>
 Secretarial, clerical and administrative support.
 </li>
 <li>
 Having a working experience in UAE and other GCC countries.
 </li>
 </ul>
</div>

Executive Secretary

Mena Water FZC

<div><div>Essential Duties And Responsibilities:</div><ul><li>
Ability to arrange board of directors meetings &amp; presentations.</li><li>
Ability to manage travel arrangements.</li><li>
Able to prepare correspondence reports / Emails.</li><li>
Create, transcribe, and distribute meeting agendas and minutes.</li><li>
Following up on the required report from the department managers.</li><li>
Answer telephones and handle them in an appropriate manner.</li><li>
Meet &amp; greet clients and company visitors.</li><li>
Planning/arranging company events if necessary.</li><li>
Taking/preparing minutes of board meetings, sales meetings, etc.</li><li>
Maintaining files for both electronic and hard copies of all necessary documents.</li></ul><div> 

Skills:</div><ul><li>
Excellent oral and written English &amp; Arabic skills are absolutely required; additional language skills are an advantage, especially in French and German.</li><li>
Strong Computer skills (ERP system, MS office).</li><li>
Good organizational skills.</li><li>
Pleasant, correct &amp; welcoming attitude.</li><li>
Document control and Record maintenance skills.</li><li>
Managing &amp; organizing meetings, reporting, and Interpersonal skills.</li><li>
Secretarial, clerical and administrative support.</li><li>
Having a working experience in UAE and other GCC countries.</li></ul><div>
Salary Budget: AED 4,000 &ndash; 5,000 per month</div></div><div></div>

AFAG FZE

Ideal candidate will have in-depth experience and knowledge on Calendar and Schedule management, Communication management, Document and Report preparation, meeting Support, Information and Records Management, Office Administration, Special Projects and Research with multitasking abilities to prioritize tasks effectively under pressure. Excellent verbal and written communication skills, high level of discretion and integrity to handle sensitive and confidential information, Proactive approach and strong problem-solving skills, Strong interpersonal skills. Require minimum experience of 5 years in similar roleJob Type: Full-timePay: AED5,000.00 - AED8,000.00 per month

Executive Secretary to the Managing Director

Gulf Water Treatment Co Ltd

Job Title: Personal Assistant to Managing Director (High-Responsibility, High-Growth Role)<ul><li>Location: Sharjah, UAE</li><li>Company: Gulf Water Treatment Co. Ltd. (GWT)</li><li>Job Type: Full-Time</li><li>Preference: Male candidates only</li></ul>About the RoleThis is a unique opportunity to work closely with a highly enthusiastic and growth-driven Managing Director. The right candidate will gain hands-on exposure to strategic initiatives, organizational planning, international expansion, and leadership decision-making.We are looking for someone who is a strong analytical thinker, capable of thinking from an owner&rsquo;s perspective, and committed to supporting both business and personal operations with high maturity. This role offers exceptional career growth, with the potential to progress into managerial or even C-level positions as GWT expands across multiple regions.This is not a typical 9&ndash;5 PA role. We need someone who is reliable, self-driven, always reachable when required, and excited to grow alongside the leadership.Key ResponsibilitiesBusiness Support:<ul><li>Manage the MD&rsquo;s daily calendar, appointments, travel plans, and meetings.</li><li>Draft and respond to professional emails, letters, and WhatsApp communication.</li><li>Prepare meeting briefs, minutes, summaries, and follow-up actions.</li><li>Coordinate with internal teams, clients, consultants, suppliers, and partners.</li><li>Track action items and ensure timely completion by relevant departments.</li><li>Assist the MD in monitoring strategic projects and company-wide priorities.</li><li>Prepare dashboards, presentations, and analytical reports.</li></ul>Expansion &amp; External Coordination:<ul><li>Liaise with external consultants to set up branch companies in new countries.</li><li>Support documentation, registrations, legal follow-up, and corporate compliance.</li><li>Assist in building teams in new locations.</li><li>Act as a direct representative of the MD in follow-ups with external agencies, banks, and JV partners.</li></ul>Personal Support:<ul><li>Manage personal appointments, reminders, travel, and daily requirements.</li><li>Coordinate with external service providers or vendors when needed.</li></ul>Who We Are Looking For:<ul><li>Male candidates only.</li><li>Young, energetic, ambitious (22&ndash;32 years ideal).</li><li>Analytical thinker with strong problem-solving ability.</li><li>Excellent English communication.</li><li>Highly organised, disciplined, and proactive.</li><li>Someone who takes ownership and works with urgency.</li><li>Comfortable handling both business and personal responsibilities.</li><li>Emotionally intelligent, mature, and trustworthy.</li><li>Always reachable for important matters.</li><li>Excited to learn and grow.</li></ul>Qualifications:MBA graduates, engineering graduates, business graduates, or dropouts with strong skills and drive are encouraged to apply.Required Skills:<ul><li>Excellent communication and email drafting skills.</li><li>Strong analytical ability.</li><li>MS Office &amp; Google Workspace proficiency.</li><li>Power BI knowledge is an added advantage.</li><li>Strong coordination and follow-up discipline.</li><li>Ability to multitask and perform under pressure.</li><li>High level of confidentiality and professionalism.</li></ul>Work Culture:<ul><li>Fast-paced environment.</li><li>Direct exposure to leadership decision-making.</li><li>High responsibility and learning scope.</li></ul>Why Join GWT:<ul><li>Rapidly growing company at multiple locations</li><li>Exposure to strategic projects and international expansion.</li><li>Rapid career growth opportunities.</li><li>A culture that rewards ownership and capability.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>What is your expected salary for this role?</li></ul>Experience:<ul><li>Executive Secretary: 4 years (Required)</li></ul>

Personal Assistant to Managing Director

Vogue International Agencies FZE

Position: Personal Assistant to CEO/Chairman Location: Sharjah Start Date: ImmediateWe are seeking a highly organized, proactive, and resourceful female personal assistant with a minimum of 5 years of experience supporting high-level executives (CEO, Chairman). The ideal candidate will excel in managing complex schedules, handling confidential information, and ensuring smooth day-to-day operations in a fast-paced and dynamic environment.Key Responsibilities:<ul><li>Executive and calendar management</li><li>Travel and logistics coordination</li><li>Handling confidential correspondence</li><li>Meeting and document preparation</li></ul>Requirements:<ul><li>Minimum 5 years of experience supporting senior executives</li><li>Strong organisational and multitasking skills</li><li>High level of discretion and professionalism</li><li>Immediate availability</li></ul>Benefits:<ul><li>Competitive salary</li><li>Health insurance</li><li>Transportation across Sharjah</li></ul>Preferred Nationality: Europe or USIf you are detail-oriented, resourceful, and thrive in a fast-paced environment, we&rsquo;d love to hear from you..Please send your CV at cv@vogue-intl.comJob Type: Full-time

Personal Assistant to Chairman

American University of Sharjah

<div>
 
 Position Summary
 
 
 
 The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role ensures the efficient functioning of office processes, manages communications, and serves as Secretary of the AUS Alumni CEO Club, facilitating collaboration and engagement among its members.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
 </li>
 <li>
 Prepare and maintain documents, reports, and correspondence.
 </li>
 <li>
 Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
 </li>
 <li>
 Serve as Secretary for the AUS Alumni CEO Club:
 </li>
 <ul>
 <li>
 Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
 </li>
 <li>
 Maintain accurate records of all club activities, including membership lists and meeting notes.
 </li>
 <li>
 Facilitate communication among members and distribute relevant information.
 </li>
 </ul>
 <li>
 Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
 </li>
 <li>
 Collaborate with team members to support ongoing projects and departmental initiatives.
 </li>
 <li>
 Identify and implement improvements to administrative processes to enhance efficiency.
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in related field.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other office management software.
 </li>
 <li>
 maintain confidentiality and handle sensitive information.
 </li>
 <li>
 interpersonal skills and the ability to work collaboratively in a team environment.
 </li>
 <li>
 Adaptable and Multitasking skills.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

Jesr Al Sharq Wa Al Gharb Marbles & Granite

We are looking for a Sales Executive who is responsible for driving sales, maintaining strong customer relationships, and ensuring smooth order processing. This role involves managing customer accounts, coordinating with internal teams, documenting sales interactions, and following company procedures to maximize revenue and customer satisfaction. The Sales Executive plays a key role in supporting business growth while ensuring all processes are accurately followed.Qualifications:<ul><li>Minimum 2-3 years of experience as a Sales Executive in a Marble &amp; Granite trading company.</li><li>Strong knowledge of marble, granite, and stone products, including specifications and applications.</li><li>Proven track record in sales target achievement and customer relationship management.</li><li>Excellent communication and negotiation skills (verbal and written).</li><li>Ability to analyze market trends, identify opportunities, and recommend sales strategies.</li><li>Highly organized, detail-oriented, and capable of managing multiple client accounts.</li></ul>Job Summary:<ul><li>Achieve assigned sales targets and prepare regular sales performance reports.</li><li>Manage customer orders, verify details, and coordinate with internal teams for smooth delivery.</li><li>Handle payment documentation, ensuring invoices and receipts are accurate and up to date.</li><li>Maintain clear, written communication with customers and build long-term relationships.</li><li>Analyze sales trends and provide feedback to improve strategies.</li><li>Earn incentives based on compliant sales, timely delivery, and excellent customer service.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do u an have experience in a marble &amp; granite company?</li><li>Did u work as a Sales Executive in a Marble &amp; Granite Trading company?</li><li>Are you familiar with different types of marble and granite, their quality grades?</li><li>How much is your salary expectation?</li></ul>

Sales Executive

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