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business development executive

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executive secretary

babili group

Executive Secretary (Accounting Background + Email &amp; Attendance Management)Key Responsibilities:<ul><li>Manage and organize daily administrative correspondence.</li><li>Monitor and respond to incoming and outgoing emails.</li><li>Coordinate with internal departments to ensure smooth operations.</li><li>Prepare periodic financial and administrative reports.</li><li>Archive documents, invoices, and financial records.</li><li>Follow up on payments and invoices and ensure documentation accuracy.</li><li>Track and prepare employee attendance and leave reports.</li><li>Manage front desk and welcome visitors and clients professionally.</li><li>Support management in day-to-day executive tasks and office coordination.</li></ul>Qualifications:<ul><li>Diploma or Bachelor's degree in Accounting, Business Administration, or a related field.</li><li>At least 1 year of experience in a similar role.</li><li>Proficiency in Microsoft Office, especially Excel, Outlook, and Word.</li><li>Strong written and verbal communication skills.</li><li>Excellent time management, organization, and multitasking abilities.</li><li>Fluent in Arabic and good command of English.</li></ul>Job Type: Full-time <div id='job-id'>Job Id: x331swx/fugeN8yNG7R1TOvjMNgLovqcQeL3MIWtb2R37YJG6nuIEsrs7JORfOIL8l6mbvJ8698cSumtgw0KVoh75GHLqGK2Q6VA5JkmRi/k8y9Miq4YGsw=</div>

Executive Secretary

Alhamal Trading and Contracting W.L.L

Executive SecretaryProvides comprehensive administrative and organizational support to the CEO. This role involves managing schedules, coordinating meetings, handling communications, preparing documents, and ensuring the smooth operation of the executive office. Act as a central point of contact for internal and external stakeholders, often managing confidential information with discretion.Here's a more detailed breakdown of typical responsibilities:Administrative Support:<ul><li>Calendar Management:</li></ul>Scheduling appointments, meetings, and travel arrangements for the CEO, prioritizing commitments and managing conflicts.<ul><li>Communication:</li></ul>Handling phone calls, emails, and other correspondence, responding to inquiries, and relaying information to relevant parties.<ul><li>Document Preparation:</li></ul>Creating and editing reports, presentations, memos, and other documents, ensuring accuracy and professional presentation.<ul><li>Meeting Coordination:</li></ul>Scheduling and organizing meetings, preparing agendas and materials, taking minutes, and following up on action items.<ul><li>Travel Arrangements:</li></ul>Making travel arrangements, including flights, accommodations, and transportation, and creating detailed itineraries.<ul><li>Record Keeping:</li></ul>Maintaining organized files, databases, and records, both physical and electronic, ensuring confidentiality and easy retrieval of information.<ul><li>Event Planning:</li></ul>Assisting with the planning and execution of events, conferences, and other functions.<ul><li>Office Management:</li></ul>Managing office supplies, equipment, and other administrative tasks to ensure the smooth functioning of the executive office.Communication and Liaison:<ul><li>Internal Communication:</li></ul>Serving as a point of contact between the CEO and other employees, facilitating communication and information flow.<ul><li>External Communication:</li></ul>Managing communication with external stakeholders, such as clients, partners, and vendors, representing the CEO professionally.<ul><li>Confidentiality:</li></ul>Handling sensitive and confidential information with discretion and maintaining a high level of professionalism.Other Responsibilities:<ul><li>Research and Analysis:</li></ul>Conducting research, compiling data, and preparing reports to support decision-making and strategic planning.<ul><li>Special Projects:</li></ul>Assisting with special projects as assigned by the CEO, including research, report writing, event coordination, and other tasks.<ul><li>Problem Solving:</li></ul>Identifying and resolving administrative issues and challenges, often independently and with minimal supervision.Requirements:* Graduate of any bachelor&rsquo;s degree* Excellent English &amp; Arabic communication skills* Excellent time management skills* With Valid QID and NOC* Salary is up to QR 4,500* Can join immediatelyJob Types: Full-time, Permanent <div id='job-id'>Job Id: JDQ2pSu4DRZ1kh6PsCv+sG06brWsiHEYfjLM6pU0DgdgkFAhAKVtpwoBe/yY6AJoxZXwPEjeZ+hO55uL/2Ubtz4SIYwpt8ln4Gr2GMLeE95Ce6/JKSu2+GM=</div>

People Dynamics

Executive SecretaryKey Responsibilities:<ul><li>Calendar and Schedule Management: Meticulously manage complex calendars, schedule appointments, meetings (internal and external), and coordinate conference calls, often across multiple time zones.</li><li>Correspondence and Communication: Draft, proofread, and manage emails, letters, memos, and other communications on behalf of the executive. Screen phone calls, take messages, and redirect inquiries as appropriate.</li><li>Meeting Support: Prepare agendas, compile meeting materials, attend meetings, take accurate minutes, and follow up on action items to ensure timely completion.</li><li>Travel Arrangements: Plan and coordinate intricate travel itineraries, including flights, accommodations, transportation, and visa requirements.</li><li>Document Management: Maintain highly organized electronic and physical filing systems, ensuring confidentiality and easy retrieval of important documents, reports, and records.</li><li>Financial Administration: Assist with expense reports, invoice processing, and basic bookkeeping tasks, maintaining accurate financial records.</li><li>Office Management: Ensure the executive office is well-stocked with supplies, manage incoming and outgoing mail, and handle general administrative tasks.</li><li>Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.</li><li>Liaison: Act as a key point of contact and liaison between the executive and internal staff, external clients, and other stakeholders.</li><li>Project Support: Provide administrative support for special projects, conduct research, and prepare presentations or reports as assigned.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Are you willing to work on split shift ( 11AM to 3PM / 6PM to 10PM)?</li></ul> <div id='job-id'>Job Id: xhBGjbUwHOzRUwDXOXpJYstMdpdGTwMfztOWMWDFakdn4oOx9Eiq9ZZ5c8IhwB4Iq9/MhTPTgHVbdyHMTc16ApVQMXp2QBVlD45B4Y7WffoF8paU2akvQUkP7P4LdA==</div>

Executive Secretary (Male)

Confidential Government or Semi-government Entity

<div>
 
 
 Objective:
 
 
 
 The Executive Assistant is responsible for managing the Executive Director&rsquo;s calendar, correspondence, and official documentation while ensuring the smooth coordination of meetings and engagements.
 
 
 
 
 
 
 Roles &amp; Responsibilities:
 
 
 <ul>
 <li>
 Manage the Executive Director&rsquo;s calendar by scheduling meetings, appointments, and engagements, ensuring optimal time management and prioritization
 </li>
 <li>
 Handle incoming and outgoing correspondence for the ED, drafting responses and managing communication channels to ensure timely responses
 </li>
 <li>
 Prepare, organize, and maintain official documents, memos, and reports for the ED, ensuring confidentiality and accuracy in document handling
 </li>
 <li>
 Organize and coordinate logistics for the ED&rsquo;s meetings, including scheduling, agenda preparation, and document distribution
 </li>
 <li>
 Monitor the ED&rsquo;s inbox, prioritizing emails, drafting responses, and flagging urgent matters requiring immediate attention
 </li>
 <li>
 Maintain an updated contact list of key stakeholders, ensuring seamless communication and efficient coordination
 </li>
 <li>
 Coordinate domestic and international travel arrangements for the ED, including booking flights, accommodations, and ground transportation, while ensuring efficient itineraries and travel compliance
 </li>
 <li>
 Maintain confidentiality and discretion in handling sensitive executive matters and documents
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field
 </li>
 <li>
 Minimum 5 years of experience in executive assistance, office administration, or a related role
 </li>
 <li>
 Experience in calendar management, executive communication, document handling, and travel coordination
 </li>
 </ul>
 
 
</div>
 <div id='job-id'>Job Id: Z/JuCEDoeqZ20ygo3UN9zK+ca0SDohVMP5UkxkcDTBiakbO8tDysG9e7r+CIvc2ohBRB0XQlf5NwTWajwSzcBL/4oQfROBIy/g==</div>

Qureos

WE'RE HIRING &ndash; EXECUTIVE SECRETARY 
Location: Doha, Qatar 
Availability: Immediate Joiner 
 
Key Responsibilities: 
Manage and coordinate the calendar, meetings, and appointments of the GM 
Prepare confidential correspondence, reports, and executive presentations 
Handle calls, emails, and communications on behalf of top management 
Attend meetings and take accurate minutes 
Coordinate with internal departments and external parties 
Maintain strict confidentiality and uphold professional conduct 
Perform day-to-day administrative and clerical support for executive operations 
 
Key Requirements: 
Minimum 5 years&rsquo; experience as an Executive Secretary 
Must be presentable, professional, and well-groomed 
Excellent English communication skills (Arabic is a plus) 
Proficient in MS Office (Word, Excel, PowerPoint, Outlook) 
Highly organized with strong attention to detail 
Ability to multi-task and perform under pressure 
Strong interpersonal skills and a proactive attitude 
Previous experience in a corporate or executive-level office is essential 
Transferable visa with NOC is mandatory 
Currently based in Qatar and available to join immediately 
 
Note: Only candidates meeting the above criteria and currently available in Qatar will be contacted. <div id='job-id'>Job Id: eh0/3Hj5xbW62TN0BH+bekUtlJU8uBlVO467U15q/3+jkpWf4gGfDQSxqxHqoIzO8ryCvc75oAKb6DMTmhLIJSPf/DJoNW/7f6yL6JfZWDkkAZMI97/nhUJgFuaxE5ydPJzPJDM1wFfm29dZyZelqwysk8RZnJxP6TA=</div>

Executive Secretary - Darwish Interserve Facility Managemen

AL HABARI GROUP

Job responsibilities:<ul><li>Manage and maintain the General Manager&rsquo;s calendar, including scheduling appointments, meetings, and travel arrangements.</li><li>Prepare, format, and edit correspondence, reports, presentations, and other documents.</li><li>Handle incoming calls, emails, and other communications on behalf of the GM.</li><li>Organize and coordinate meetings, including agenda preparation, minute-taking, and follow-up actions.</li><li>Maintain an efficient filing system (digital and physical) for documents and records.</li><li>Track and follow up on tasks, deadlines, and decisions requiring the GM&rsquo;s attention.</li><li>Liaise with other departments, external partners, and clients as directed.</li><li>Handle confidential and sensitive information with discretion.</li><li>Assist with special projects or events as required by the GM.</li></ul>Qualifications:<ul><li>Proven experience as an executive secretary, administrative assistant, or similar role.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational and time-management skills.</li><li>Ability to work independently and handle multiple tasks with accuracy.</li><li>High level of discretion and professionalism.</li><li>Minimum 4 years of experience in a similar administrative role.</li><li>Associate's or Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field is preferred.</li><li>Female preferred for this position.</li></ul>Job Type: Full-timePay: From QAR1.00 per month <div id='job-id'>Job Id: ladwgrFxVQPhhmg4JIgFudpHIpkfh0U946IESNE4sc2FDK44Nb3wi0bvjuPEYJEl5Qc2ggM7n1y7ta1stE6zA16CAd0YC+weJ8aaZBV3QgeLT7bq2GM4jJfbBWk/gDA=</div>

Secretary - General Manager

Qatar National Bank

<div>Summary 
The role of the Secretary is primarily to support the Senior Leadership Team in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to ensure that the good image of QNB is enhanced through efficient and timely actions.
The successful candidate will be highly efficient &amp; well organized, with attention to detail and the capability of anticipating needs, taking the initiative to resolve issues/implement improvements. will demonstrate an engaging, positive personality with good interpersonal skills - a proven team player. will be able to evidence good judgement and adaptability in managing the day-to-day workflow and prioritizing various projects. will be proficient in using quality, professional oral and written skills to project a positive image of the business, to interact professionally with clients and associates at all times and to promptly respond to requests with accuracy and a courteous demeanour.
Experience<ul><li> 
Provide support to the Senior Leadership Team in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters</li><li>
Interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication.</li><li>
Arrange regular travel itineraries - flights, hotels, cars etc., and prepare materials and itineraries for those trips.</li><li>
Manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence.</li><li>
Provide support to senior VIP visits to Head Office including travel logistics and schedules etc.</li></ul>
Qualifications<ul><li> 
Bachelor Degree</li><li>
5+ years of experience out of which a minimum of 2 years at a similar executive level</li><li>
Demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry.
</li><li>Evidence having supported a busy personal and professional schedule of a senior manager who is travelling, as well as managing the demanding needs of a team.</li></ul></div> <div id='job-id'>Job Id: tGK5g+lQ0RMOPqtauS9aNgDK6cnbqKkz4EmG9nWxLNhQKJeY1b2xe98qhQs57gcaOfX7FMG1gw4Qzj5EDFe0IlEEHCKjU0lZrzX9Mo6kbF2EnXIK</div>

Secretary - Infrastructure Services

Explore 179+ Executive secretary in Qatar this August. Find roles across top companies and apply now to boost your career.

179 executive secretary jobs IN Qatar

Executive Secretary

Executive Secretary

Executive Secretary (Male)

Executive Secretary

Executive Secretary - Darwish Interserve Facility Managemen

Secretary - General Manager

Secretary - Infrastructure Services